MS Office 2010 Training

Microsoft Office 2010: Tips and Tricks
Presenter: Azral
for Sembcorp Industries Ltd
Dec 2012
NetAssist Services 2012
Office 2010 using Interactive Menu to

Ribbon Guide
Slide2
Office 2010
Slide3
Getting Started with Microsoft Office 2010
Slide4
Customize the User Interface
Quick Access Toolbar
Slide5
Slide6
Customize the User Interface

Quick
Access
Toolbar
Get to the Customize the Ribbon window

Click the File tab.
Under Help, click Options.
Click Customize Ribbon.
Tip You can also get to the Customize the
Ribbon window, by right-clicking any tab on
the ribbon, and then clicking Customize the
Ribbon.
Slide7
Exploring Ribbons
Slide8
The Ribbon
Slide9
Work with Contextual Tabs
Contextual Tabs
Table / Image / Video / etc
Slide10
Save Files
To Save File
Click the File tab.
Save or Save As or Save and Send
Slide11
PDF Options
Slide12
Printing
Slide13
Print Files
To Print
Click the File tab.
Print NetAssist Services 2012
Slide14
Modifying Documents Using Microsoft Office

Word 2010
Slide15
Use the Navigation Pane
To Activate Navigation Pane

Navigation Pane
Click the View tab.

Check Navigation Pane
Apply Text Styles
Slide17
Formatting Text
Slide18
Work with SmartArt Graphics
To Activate SmartArt Graphics

Click the Insert tab.

Select SmartArt from the Illustration Group
Insert Screenshots in a Document
To Activate Screenshots
Click the Insert tab.

Select Screenshot from the Illustration Group
Compare Reviewed Documents
Review ->Compare
-> 2012
NetAssist Services
Slide21
Lesson 3: Working with Spreadsheets Using

Microsoft Office Excel 2010
Slide22
Work with Tables in Excel 2010
To Work with tables

Highlight the data you wish to set table to.
Click Home tab, Select Format as Table
Apply Conditional Formatting

Conditional Formatting
1) For example: Indicate all Sales that reach target sales >=$250,000 in Qtr 1
2) Highlight all figures below Qtr 1 header
3) Home >Conditional
Formatting ->
Highlight Cells Rules > More Rules ->
Format only cells that
contain
(see the diagram on
the right) -> OK
Slide24
Apply a Formula
Sum, Average, Maximum, Minimum, Count,
Countif, Sumif
Slide25
Work with Charts

Slide26
Create Sparklines
Create Sparklines:
Highlight the information you wish ana
Click Insert tab, Select Line from Sparkl
group
Work with PivotTables
Slide28
Lesson 4: Creating Dynamic Presentations Using

Microsoft PowerPoint 2010
Slide29
Apply Themes
Apply Picture Effects to Presentations
Slide31
Applying Animation Effects
Welcome to Animation Effects
Add Videos to a Presentation
Add Video:
Click Insert tab, Select Video , From File or
From Website or Clip Art Video
Slide33
Divide a Presentation into Sections
Sections
Divide Section:
Click at the space in between the slides. Right
click, Add Section. Right Click Rename Section
Slide34
Organizing Your Mails
Quick Access Toolbar (QAT)
Tab
Reading Pane
Ribbons
Navigation
Pane
People Pane
Reading View
To-DoBar Pane
Slide36
Archive items manually

1.
2.
3.
4.
Click the File tab

Click Cleanup Tools.
Click Archive.
Click the Archive this folder and all subfolders option, and
then click the folder that you want to archive. Any subfolder
of the folder you select is included in this manual archive.
5. Under Archive items older than, enter a date.
Archive items manually

Before Archiving
After Archiving
3/20/2012
3/20/2012
All
E-mails
before
3/20/2012
are archived
Archive items manually to Backup2010.pst file

File
Data Files
Add
Account Settings
Info
OutlookEnter
dataBackup2010
file (.pst)
Click OK
Account Settings
Click OK
Close
Archive items manually to Backup2010.pst file

File
Select
Info
Archive items older than

Current date
Select: Backup2010
pst file
Click Browse
Cleanup Tools
Click OK
Archive
Turn off AutoArchive

If you want to archive only manually, you must turn off
AutoArchive. Do the following:
Click the File tab.
Click Options.
On the Advanced tab, under AutoArchive, click
AutoArchive Settings.
Clear the Run AutoArchive every n days check box
Creating and Applying Rules to E-Mail

1. Ensure no e-mails are selected, click on the Home tab, and
click the Rules button.
2. Select Manage Rules & Alerts.
3. On the E-Mail Rules tab, click New Rule
4. In the Rules Wizard select a template from the list, such as
Move messages from someone to a folder, and then click
Next.
5. In the next window, click from people or public group.
6. In the Rules Wizard, under Step 2, click the specified folder
hyperlink.

7. From the Contact list, select My Colleague and click From.
8. Click OK.
9. Go back to the Rules Wizard dialog box in Step 2 and click
the specified Folder hyperlink.

10. In the Choose a folder , click New.
11. Enter the folder name and click OK.
12. In the Rules Wizard, check that the information is correct and
click Finish.
13. Review the information in the Rules and Alerts dialog box,
and click Apply.
Move messages with specific words in the subject to a folder

Select Rules
Click Microsoft
Click New Rule
Click OK
Click Add
Type Microsoft
Click
Click OK
specific words
Click Specified
folderRules & Alerts
Click Manage
Click Apply
Click Finish
Click Next a few times if you have more conditions.
Calendars
To share a calendar:
1. On the Home tab, in the Share group, click the Share
Calendar button.
2. In the To field type the name(s) of people who will share
your calendar.
3. Select Allow recipient to view your Calendar
4. Enter any additional information in the message body.
5. Click Send.
6. If everything is correct, click Yes in the Confirmation dialog
box.
To share a calendar:
Home
Share Calendar
Click @ the check box of your colleague

Click Send
Select Your Calendar
Type in the person whom you wish to share your calendar with
Or Click To
Using the New Schedule View

If you have ever been frustrated when trying to coordinate
too many different schedules, youll love the Schedule view.
With shared calendars enabled, you can see a colleagues
calendar and know exactly what they are doing before you
schedule a meeting.
Note: Microsoft Exchange is required.

On the Home tab, in the Arrange group, click the
Schedule View button.
In the Navigation pane, click the calendars you want
to view. Now you can easily see when all
participants have available time.
Click the proposed meeting space to schedule your
event in the New Meeting window.
Click at the check box

of the Calendar you wish to view
Using the Schedule Assistant
1. On the Home tab, in the New group, click the New Meeting
button.
2. From the Untitled-Meeting window, on the Meeting tab, in
the Show group, click Scheduling Assistant.
3. The window shows the potential attendees with their
availability color coded as Free, Tentative, Busy or Out of
Office.
4. Schedule a meeting by clicking a time when all participants
are available.

1. On the Home tab, in the New group, click the New Meeting
button.
2. From the Untitled-Meeting window, on the Meeting tab, in
the Show group, click Scheduling Assistant.
3. The window shows the potential attendees with their
availability color coded as Free, Tentative, Busy or Out of
Office.
4. Schedule a meeting by clicking a time when all participants
are available.
Creating an Appointment
To create an appointment
1. On the Home tab, in the New group, click the New
Appointment button OR right-click any free calendar space.
2. From the appointment tab, add any actions, such as inviting
attendees or categorizing the appointment.
3. Click the Save & Close button to save the appointment on
your calendar.
Creating an Appointment: Scenario 1

To create an appointment on the following scenario:
Day& Date: Wednesday, 21st March 2012

Time: 9 am 11 am
Location: Board Room
Invitee: Name of the person whom you wish to invite for the
meeting
Attach the file you wish to work on during the meeting
Creating an Appointment
Attach file
Click Send
@To: Name of person you want to invite for appointment
@Subject: Enter subject
@Location: Enter location
@Start time: Enter start time
@End time: Enter end time
Click to add appointment
Enter text
Contacts
Adding a Contact
1. On the Home tab, the New group, click the New Contact
button. Many contact features are available from the Ribbon.
2. Enter your contacts e-mail address, phone number and
business address.
3. To select a new label for a phone number or address, click the
down arrow.
4. To add a picture click the image icon.
5. Add any notes
6. Click the Save & Close button.
Adding a Contact
Click Save & Close
Select New Contact
Click
Business
Card
Enter details of a new contact
Select Contact
Creating a Contact Group (Distribution List)

1. On the Home tab, in the New group, click the New Contact
Group button.
2. Name the contact group
3. On the Contact group, the Members group, click the Add
Members button.
4. You can add members from your Contacts list to Address
book or enter names manually.
5. Click OK to add them to the group.
6. Click the Save & Close button.
Creating a Contact Group (Distribution List)
Add Members
From
Outlook Contacts
Click
Enter
New
Group
Contact
Name
Group
Pickup
the list
of administrators
from the
Outlook
Contacts from the Outlook Contacts
Pickup the list of administrators
Click Contacts
Click OK
Sharing Your Contacts

1. On the Home tab, in the Share group, click the Share
Contacts button.
2. Enter the name of the person with whom you want to share
contacts.
3. Enter a subject.
4. Type a note into the body if needed.
5. You can also select Request permission to view recipients
Contact folder.
6. Click Send.
Click Send
Select Contact FolderEnter

you the persons email
wish to share, Right Click
Address you want to share
your calendar with
Click Share, Share Contact

Enter message
Why Use OneNote
1.
2.
3.
4.
5.
6.
Create Notes/Copy Paste from Websites

Simple Recording of Audio and Video.
Using Tags
Copy Text from Pictures or Name Cards
Link OneNote to Outlook 2010
Share OneNote-Notebook from SkyDrive
Using Tags
Simple Recording of
Audio and Video
Using Tags
Copy Text from Pictures or

Name Cards
Link OneNote to Outlook 2010
Share OneNote-Notebook
from SkyDrive

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Microsoft Office 2010: Tips and Tricks

NetAssist Services 2012

Office 2010 using Interactive Menu to

NetAssist Services 2012

NetAssist Services 2012

Getting Started with Microsoft Office 2010

NetAssist Services 2012

Customize the User Interface

Quick Access Toolbar

NetAssist Services 2012

NetAssist Services 2012

Customize the User Interface

Get to the Customize the Ribbon window

NetAssist Services 2012

NetAssist Services 2012

Work with Contextual Tabs

NetAssist Services 2012

NetAssist Services 2012

NetAssist Services 2012

NetAssist Services 2012

Modifying Documents Using Microsoft Office

NetAssist Services 2012

Use the Navigation Pane

To Activate Navigation Pane

Click the View tab.

Apply Text Styles

NetAssist Services 2012

NetAssist Services 2012

Work with SmartArt Graphics

To Activate SmartArt Graphics

Click the Insert tab.

Insert Screenshots in a Document

Click the Insert tab.

Compare Reviewed Documents

Lesson 3: Working with Spreadsheets Using

NetAssist Services 2012

Work with Tables in Excel 2010

NetAssist Services 2012

To Work with tables

Apply Conditional Formatting

NetAssist Services 2012

NetAssist Services 2012

Work with Charts

NetAssist Services 2012

NetAssist Services 2012

Work with PivotTables

NetAssist Services 2012

Lesson 4: Creating Dynamic Presentations Using

NetAssist Services 2012

NetAssist Services 2012

Apply Picture Effects to Presentations

NetAssist Services 2012

Applying Animation Effects

Welcome to Animation Effects

NetAssist Services 2012

Add Videos to a Presentation

Divide a Presentation into Sections

NetAssist Services 2012

Organizing Your Mails

Quick Access Toolbar (QAT)

NetAssist Services 2012

NetAssist Services 2012

Archive items manually

Click the File tab