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Nodal Officer : M M Tiwari, Dy CEO (IT)

Election Department, Rajasthan

Objective :
Computerized tracking of the election process with the critically

important objective of being able to take timely action in real time.


It is an Event based management system from the time of dispatch

till the time of deposition of election material after return of parties.


Polling parties are distributed in remote locations, so the challenge is

to get the information timely


Events can be of predetermined nature ( eg. Polling party dispatched,

arrived etc.) or of non-predetermined nature (eg. Incidents of


violence). Both types of events need to trigger action on getting
recorded into the system.

Why sms ?
SMS is a very easy and convenient technology that can be

used for a wide range of applications. Although it has the


widest reach of all the mobile technologies today.

Incorporates Time delay option, i.e. the recipients phone

being busy does not matter to the sender of SMSs.

Automatic

Automatic sending of SMSs to the persons who are not reporting


within scheduled / expected time limits.
Automatic sending of SMSs to police stations, magistrates etc. on
receipt of reports of events like violence etc. from polling booths,
sector officers etc.

Information from the polling stations


Pre pollSafe arrival of polling party at polling
station.
Mock poll conducted.

Information from the polling stations


During pollPoll started.
9 am Report (Male,Female,Others)count.
11 am Report (Male,Female,Others)count.
1 pm Report (Male,Female,Others)count.
3 pm Report (Male,Female,Others)count.
5 pm Report (Male,Female,Others)count.
Voters in queue at the closure of poll.
Exception reports Poll Interrupted due to EVM Non-Functioning.
Poll interruption due to Law & Order problem.
Poll interruption due to other Problem.
Problem resolved

Information from the polling stations


After pollFinal voter turnout.
Safe arrival of polling party at Record
Room.

SMS Gateway Services from NIC makes it easy to stay connected with all mobile service
operators. We have a wide range of mobile communication solutions including Web
SMS and SMS API Interfaces. The SMS Gateway should be reliable, fast, cost effective
and covers almost all operators in the India.

Process of SMS based monitoring system


Step 1:- Mobile Registration.

RO (Returning officer)
ARO (Assistant Returning officer)
SO (Sector officer)
PO (Presiding officer)

Step 2:- Send Events & Time based reports.


Reports by Presiding Officer/Polling Officer
Reports by RO/ARO/SO
(if PO does not carry mobile phone with them or
Mobile Phone of PO, for some reasons beyond
control, fails to send SMS)

Roles
Chief electoral officer
Can monitor the whole sms poll monitoring system online.
Can edit details of any polling station online if PO is getting any
problem in sending sms.
Returning officer
Mobile registration through SMS or if getting any problem with
sending sms, CEO can do it online on behalf of RO.
Will get an sms if there exist any problem in any polling station.
Assistant returning officer
Mobile registration through SMS or if getting any problem with
sending sms, CEO can do it online on behalf of RO.
Will get an sms if there exist any problem in any polling station.

Roles
Sector officer

Mobile registration through SMS or if getting any


problem with sms, CEO can do it online on behalf of
RO.
Can send sms on behalf of any polling station if PO
is getting any problem in sending sms.

Presiding officer

Mobile registration through SMS or if getting any


problem with sms, CEO can do it online on behalf of
RO.
Send Event and Information bases reports through
SMS.

SMS format SMS is designed in such a format that the message

received by the system(sms gateway) through the


sender(RO/ARO/SO/PO) could be automatically
interpreted and updated into the database .
Keyword pollrj

- All sms format will start with this


keyword.

Example:- pollrj <space> other part of the message.

Message to be sent on
9251092103 This is the virtual destination
number that we have purchased
from NIC to receive messages
from all over India.

SMS format- Mobile registration


For RO
Date of Registration- P-7 day
SMS syntaxpollrj<space>State_code<space>Dist_no<space>Ac_no<space>RO
Eg. pollrj S06 01 001 RO

For ARO
Date of Registration- P-7 day
SMS syntaxpollrj<space>State_code<space>Dist_no<space>Ac_no<space>ARO
Eg. pollrj S06 01 001 ARO

SMS format- Mobile registration


For SO
Date of Registration- P-7 day
SMS syntaxpollrj<space>State_code<space>Dist_no<space>Ac_no<space>
SECTOR_NO <space> SO
Eg. pollrj S06 01 001 001 SO

For PO
Date of Registration- P-2/P-1 day
SMS syntax
pollrj<space>State_code<space>Dist_no<space>Ac_no
<space>PS_NO <space>PO
Eg. pollrj S06 01 001 001 PO,

Reports by Presiding Officer/Polling Officer


Event
Date of Registration
Time of Registration
SMS syntax
Remarks

Safe Arrival of Polling Party at Polling Station

Event
Date of Registration
Time of Registration

Mock Poll and attendance of polling agents

SMS syntax
Remarks

pollrj<space> MP<space>04

P-2/P-1 Day
Immediately after reaching Polling Station

pollrj<space> SAP
SAP- Polling Party Safely Arrived at the Polling station

P-Day
Immediately after conduct of mock poll and before
commencement of poll
MP-Mock Poll Conducted, Last 2 digits stand for no. of
Polling agents present. As per the example polling agents
of 4 contesting candidates are present.

Reports by Presiding Officer/Polling Officer


Event
Date of Registration
Time of Registration

Poll Started

SMS syntax
Remarks

pollrj<space>PS

P day
Latest by 8:15 am
PS- Poll Started

Event
Report on first one hourly (9AM)
Date of Registration
P-Day
Time of Registration
9am
SMS syntax
pollrj<space>9AM<space>male,female,other
Eg

pollrj<space>9AM<space>111,98,02

Reports by Presiding Officer/Polling Officer


Event
Date of Registration
Time of Registration
SMS syntax
Eg.

Report on 2 hourly (11AM)


P day
11am

pollrj<space>11AM<space>male,female,other
pollrj<space> 11AM<space>111,98,02

Event
Report on 2 hourly (1PM)
Date of Registration
P-Day
Time of Registration
1 pm
SMS syntax
pollrj<space> 1PM<space>male,female,other
Remarks

pollrj<space> 1PM<space>111,98,02

Reports by Presiding Officer/Polling Officer


Event
Date of Registration
Time of Registration
SMS syntax
Eg.

Eg.

P day
3pm

pollrj<space> 3PM<space>male,female,other
pollrj<space> 3PM<space>111,98,02

Event
Date of Registration
Time of Registration
SMS syntax

Report on 2 hourly (3PM)

Report on 2 hourly(5PM)
P-Day
5 pm

pollrj<space> 5PM<space>male,female,other
Pollrj <space> 5PM<space>111,98,02

Reports by Presiding Officer/Polling Officer


Event
Date of Registration
Time of Registration

Voters in queue at the closure of poll

SMS syntax
Remarks

pollrj<space> Q<space>10

Event
Date of Registration
Time of Registration

Final Voter Turnout

P day
Closure of poll

Q Stands for Voters in queue at the schedule time for end of


poll. 3 digits stand(s) for total number of voters in queue

SMS syntax

Eg.

P-Day
After end of Poll

pollrj<space> VT<space>male,female,other
pollrj<space> VT<space>454,381,002

Reports by Presiding Officer/Polling Officer


Event
Date of Registration
Time of Registration

Safe arrival of Polling Party at RC after end of Poll


P day
Immediately after reaching RC

SMS syntax
Remarks

pollrj<space> SARC

Event
.
Date of Registration
Time of Registration

Poll Interrupted due to EVM Non-Functioning or


apprehension of such problem
P-Day
Immediately after such type of situation

SMS syntax
Remarks
.

pollrj<space> PROB<space>EVM

SARC Stands for Safe arrival of Polling party at RC

PROB- Problem, EVM- Problem of Electronic Voting


Machine.

Reports by Presiding Officer/Polling Officer


Event
.
Date of Registration
Time of Registration

Poll interrupted or apprehension of poll interruption


due to Law & Order problem
P day
Immediately after such type of situation arises

SMS syntax
Remarks

pollrj<space> PROB<space>LW

Event
.
Date of Registration
Time of Registration

Poll Interrupted or there is a chance of poll interruption


due to other Problem
P-Day
Immediately after such type of situation arises

SMS syntax
Remarks

pollrj<space> PROB<space>OTH

PROB- Problem, LW - Law & Order Problem.

PROB- Problem, OTH Other Problem

Reports by Presiding Officer/Polling Officer


Event
Date of Registration
Time of Registration
.

Problem resolved

SMS syntax
Remarks

pollrj<space>PRES

P day
Immediately after problem is solved and poll is resumed
in case
PRES means Problem resolved and poll resumed in case there is
interruption.

If PO failed to send sms?


Then
Returning Officer/Assistant Returning
Officer/Sector Officer can send SMS on behalf
of that PO

Poll Report by Returning Officer/Assistant Returning


Officer/Sector Officer
Sl.
No.

Event

Safe Arrival of Polling


pollrj<space>PS_NO<space>SAP
Party at Polling
eg. pollrj<space>001<space> SAP
Station
Mock Poll and
pollrj <space>PS_NO<space>MP<space>04
attendance of polling eg. pollrj<space>001<space> MP<space>04
agents
Poll Started
pollrj<space>PS_NO<space>PS

SMS syntax

eg. pollrj<space>001<space> PS
4

Report on 2 hourly
(9AM)

pollrj<space>PS_NO<space>9AM<space>male,female,other
eg. pollrj<space>001<space>9AM<space>111,98,02

Report on 2 hourly
(11AM)

pollrj<space>PS_NO<space>11AM<space>male,female,other
eg. pollrj<space>001<space>11AM<space>111,98,02

Poll Report by Returning Officer/Assistant Returning


Officer/Sector Officer
Sl.
No.

Event

SMS syntax

Report on 2
hourly (1PM)

pollrj<space>PS_NO<space>1PM<space>male,female,other
eg. pollrj<space>001<space>1PM<space>111,98,02

Report on 2
hourly (3PM)

pollrj<space>PS_NO<space>3PM<space>male,female,other
eg. pollrj<space>001<space>3PM<space>111,98,02

Report on 2
hourly(5PM)

pollrj<space>PS_NO<space>5PM<space>male,female,other
eg. pollrj<space>001<space>5PM<space>111,98,02

Voters in
pollrj<space>PS_NO<space>Q<space>voters in Queue
queue at the eg. pollrj<space>001<space>Q<space>10
closure of poll
10
Final Voter
pollrj<space>PS_NO<space>VT<space>male,female,other
Turnout
eg. pollrj<space>001<space>VT<space>454,381,002

Sl. Event
SMS syntax
No.
11 Safe arrival of Polling Party
pollrj<space>PS_NO<space>SARC
at RC after end of Poll.
pollrj<space>001<space>SARC
12 Poll Interrupted due to EVM
Non-Functioning or
apprehension of such
problem
13 Poll interrupted or
apprehension of poll
interruption due to Law &
Order problem
14 Poll Interrupted or there is a
chance of poll interruption
for any other Problem
15 Problem as mentioned in Sl.
NO. 12,13,14 resolved

pollrj<space>PROB<space>EVM<space>PS_NO
pollrj<space>PROB<space>EVM<space>001

pollrj<space> PROB<space>LW<space>PS_NO
pollrj<space> PROB<space>LW<space>001

pollrj<space> PROB<space>OTH<space>PS_NO
pollrj<space> PROB<space>OTH<space>001
pollrj<space>PRES<space>PS_NO
pollrj<space>PRES<space>001

If SMS is not working then there will be provision


for reporting the poll information through the
website

Training to Presiding officer


How to send SMS.
About the keyword poll.

About the different types of SMS formats.


When to send SMS (each SMS has to be send on certain

event or time).
Where to send SMS (each SMS has to be send on a
particular no. given by ECI of CEO office)
What to do if getting problem in sending SMS.
Importance of sending SMS accurately and timely.

Thanks