PT114

Tender no :RCC/NR/DSO/OPS/PT114/2016-17
Due Date & Time: 03.06.2016 at 11:00hrs
INDIAN OIL CORPORATION LIMITED (M.D)

E-Public Tender for Annual Rate Contract of regular
M&R works at Panipat Marketing Complex
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INDIAN OIL CORPORATION LTD.

Tender for Annual Rate Contract of Maintenance & Repair Works
at
LOCATION: Panipat Marketing Complex
TENDER NO.: RCC/NR/DSO/OPS/PT-114/2016-14
DUE DATE: 03.06.2016, TIME: 11:00 Hrs
TECHNICAL / COMMERCIAL BID

Dy. General Manager (Contract Cell),NR
3rd Floor, Indian Oil Bhawan
Indian Oil Corporation Ltd ( MD )
No. 1, Sri Aurobindo Marg, Yusuf Sarai,
New Delhi-110016

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Notice inviting Tender

Indian Oil Corporation Limited (IOC), a public sector oil company, invites electronically sealed
tenders under Two-Bid System from contractors having experience in Upkeep/maintenance or
project work of Mechanical equipments/fabrication/construction jobs for a period of two years
with option for extension up to further one year at the sole discretion of IOCL.
1. Scope of work: Maintenance & Repair of Safety equipments, Tanks, Pipelines, valves,
Structures and other miscellaneous jobs at Panipat Marketing Complex (PMC) and as per
detailed scope of work given in price bid.
2. Tender Documents: Bidders are required to download the tender documents from IOCL etender website (https://iocletenders.gov.in).
3. Tender Schedule:
Tender no
Download of tender documents
Pre Bid Meeting and Place
Bid Submission Starts on
Due Date & Time of Opening of Tender
Document
Estimated Value of Tender
Name of the work
Contract period
Earnest money deposit (EMD)
Tender fees
Sales tax/VAT/ Work
Contract tax
RCC/NR/DSO/OPS/PT-114/2016-17
From : 06/05/2016 at 11:00 hrs
To : 03/06/2016 at 11:00 hrs
At 11.00hrs on 16/05/2016 at 3rd Floor, RCC, NR,
Indian Oil Bhawan, Yusuf Sarai, NR
From 20/05/2016 @ 11.00 hrs
Upload till : 03/06/2016 upto 11:00 hrs
Opening on : 06/06/2016 at 11:00 hrs
Rs.124,71,732/Annual Rate Contract of regular M&R works at
Panipat Marketing Complex
Two Year and will be extended for further one
more year on sole discretion of IOCL.
Rs.41,572/Shall be paid Online Only. No interest shall be paid
on EMD).
Exemption from submission of EMD:
Parties as per MSME act, 2006 / NSIC registered
parties. The certificate shall be valid on the date of
tender opening and must cover the service to be
rendered.
PSUs (Central & State) and JVs of IOCL, are also
exempted for payment of EMD.
NIL
Shall be deducted as per prevailing rules. The party
must quote rates inclusive of all taxes /statutory
levies except Service Tax which shall be paid extra
as per actual.

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This is an e-tender and the tenderer must register itself on the site using digital signatures and
should use such registration for itself. No manual tenders shall be accepted.
4. Period of Contract: Total three years (initially for two years and extendable for one more
year at same rates terms & conditions at the sole discretion of IOCL).
5. Security Deposit(SD)/agreement: Successful tenderers would be required to submit
security deposit of 10% of the work order value as specified in the tender and enter into
standard agreement on Non-judicial stamp paper of Rs. 100 /- with IOCL, in a manner specified
in the tender, within 15 days of the issue of letter of acceptance (LOA).
6. Validity of quoted Rates: 180 days from the last date of submission of tender unless
extended by mutual consent in writing. In case of successful bidder/s the rates will remain firm
for the entire period of contract subject to escalation/de-escalation mentioned in the tender.
8. Eligibility Criteria:
a) The party should have done similar work/contracts in a reputed organization. Similar
work means Upkeep/maintenance of mechanical equipments at locations
handling petroleum products. Experience of having successfully completed similar
works during last 5 (Five) years upto 30.04.2016, should be either of the following:
Three similar completed works each costing not less than Rs. 12.47 lacs
Or
Two similar completed works each costing not less than Rs. 16.63 lacs
Or
One similar completed work costing not less than Rs. 20.79 lacs
The completion date of the work order(s), including its extensions, must fall within the
qualifying period as mentioned above upto 30.04.2016. The value of final executed work(s)
against the respective work order, shall be considered as qualifying parameter, irrespective of
the work order value. Parties should have completed the works for entire duration of the firm
period of the original works work order. In other words if party was awarded the initial work
order for duration of say 2 years and later extended for any duration after two years, then the
party should have completed original firm period of two years with the above value(s) of works
even if extended period of the same contract is still running.
In case party does not meet the value(s) orders by initial firm period experience then, they can
club the extended period of the order provideda. The extended work order contains the reference for continuation of original work order
and
b. The extended period is also completed.
Clear documentary proof of completion of work has to be uploaded to meet above criteria; such
documents may be as per following
a. Work Order copy(ies) and

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Completion certificates from the client against respective completed similar work(s) which
should inter-alia include work order reference & date , completion date , completed value of
work .
b)
Annual Turn over

The Annual Turnover of the Tenderers during any of the preceding three
financial years should be at least 60% of the annualized estimated value of
work under consideration, where completion period is more than a year. In
other cases, where the completion period is less than one year, the annual
turnover should be at least 60% of the estimated value of the work under
consideration.
Accordingly, the Annual Financial Turnover during any of the last 3 financial years
ending 31.3.2015 i.e. 2012-13, 2013-14 & 2014-15 should be at least 60% of the
estimated cost i.e. Rs.24.94 lacs/-. The bidder has to furnish details of annual turnover
for previous three financial years supported by audited financial statements/ CA
certificate. In case the party does not submit the audited balance sheet for any of the
last three years to be considered for calculating average annual turnover, then the same
shall be worked out the considering turnover as zero for such year.
Applicants not fulfilling the above qualifying parameters need not apply.
9. Opening of Tender:
a) The Technical Bids of only those parties submitting their tenders and EMD before due date
and time, shall be opened electronically as per the above mentioned date and time. The
tenderers may log on the e-tender website to get the details of the bid opened after the date &
time mentioned.
b) After scrutiny of the Technical bids, the eligible tenderers shall be notified through e-mail
regarding date and time for opening the Price Bids. The tenders including the Price Bid shall be
remain valid for 180 days from closing date unless extended by mutual consent in writing.
c) IOCL reserve the right to accept or reject any or all the tenders in part or in totality, or to
negotiate with any or all the tenderers, or to withdraw/cancel/modify this tender without
assigning any reason whatsoever, or to accept some or all of the bids.
10. METHODOLOGY TO BE FOLLOWED IN FINALIZATION OF TENDER:
Only the Technical Bid, of those parties submitting their tenders before due date and
time of submission, shall be opened on the due date & time of opening.
The tenders will be rejected if requisite EMD not submitted online, on or before the due
date/ time of submission.

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The offers shall be scrutinized and evaluated based on the qualifying parameters
mentioned above, requisite credential certificates uploaded and verification of the
credential documents.
The Price Bid of only those parties shall be opened who qualify as per qualifying
parameters after evaluation as mentioned above. Prior intimation will be sent to the
qualifying parties regarding due date and time of opening of Price Bid.
The bidder has to quote price inclusive of all taxes, except service tax which shall be
payable extra as applicable and the lease price quote will be considered as L1 for
award of work with or without negotiation as per the policy of the corporation.
The tender shall be called on percentage basis and the least percentage quote will
be considered L1 for award of work with or without negotiation as per the policy of
the corporation. In case, two or more parties quote same percentage, the party with
highest annual average turnover of the three financial years as mentioned above,
(As per detailed NIT) shall be awarded work. The highest average turnover of the
last three financial years will be considered while comparing the turnover of the
parties. In case the quoted percentage rate and average turnover as stated above
also happens to be same, party with higher value of executed work orders shall be
considered for award of work.
Original verification of Documents: Tenderers shall be required to bring original
documents pertaining to qualifying parameters and other documents for verification
from 09.06.2016 to 15.06.2016 and no separate intimation shall be sent. However,
if any party cannot attend the paper verification as per the mentioned date, they
may request for allowing alternate date which can be decided as per mutual
convenience. Such requests for change of date shall be received before the
scheduled date as mentioned in the tender document. However, the paper
verification shall be completed on the revised date. Those who do not come to our
office for paper verification as per the schedule given in the tender/ revised
schedule if requested, it shall be considered that they are no more interested in this
tender and their offer shall not be considered further.
11. The tender shall stand summarily rejected inter-alia on following grounds:
a) Non-submission of EMD within due date & time
b) Party is holiday listed or black listed
c) Tenderer submitted fabricated/forged documents along with tender documents
d) Non-withdrawal of conditions & non-acceptance of Indian Oils offered rates during
negotiations post price bid meeting.

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It is for the information of the bidder that negotiations will not be conducted with the bidders as
a matter of routine. However, Corporation reserves the right to conduct negotiations. In case of
negotiations, confirmation of the negotiations should be received from the bidder within 07 days
from the date of negotiations failing which the Corporation reserves the right to ignore the
quotation.
In case of irreconcilable conflict in technical matters between the provisions in the separate
contract documents concerning or governing the same aspect precedence shall be given to the
provisions contained in the documents mentioned below in the order in which they are set out
below:
Minutes of Pre Bid Meeting
Notice Inviting Tender
Formal contract
Acceptance of tender
Price Bid
Price schedule annexed to the letter of acceptance
Agreed variations annexed to the letter of acceptance
Addenda to tender documents
Special terms and conditions of contract
Special instructions to tenderers
Instructions to tenderers and particular conditions of contract
General conditions of contract.
Any variation or amendment issued after the execution of the formal contract shall
take precedence over the formal contract and all other Contract Documents.
Notwithstanding any other condition/provision in the tender documents, in case of ambiguity or

incomplete documents pertaining to PQC, bidders shall be given only one opportunity with a fixed
deadline after bid opening to provide complete & unambiguous documents in support of meeting
the PQ criteria. In case the bidder fails to submit any document or submits incomplete documents
within the given time, the bidders tender will be rejected.
Dy. General Manager (Contract Cell)
Indian Oil Corporation Ltd
Marketing Division
Regional Contract Cell
Northern Region
1, Aurobindo Marg, Yusuf Sarai,
New Delhi-110016.

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UNDERTAKING BY THE TENDERER(S)

NAME OF WORK: Annual Rate Contract of regular M&R works at Panipat Marketing Complex
Tender No.
: RCC/NR/DSO/OPS/PT-114/2016-17
We confirm that we have quoted the rates in the tender considering Inter-alia the
1. Tender Document(s)
2. Additional Document(s) (if any)
3. BOQ Document (Price Bid Format)
4. Corrigendum (if any)
5. Pre Bid Meeting Minutes (if any)
We ________________________________________________________ (Name of the Tenderer) hereby
certify that we have fully read and thoroughly understood the tender requirements and accept all
terms and conditions of the tender including all corrigendum/addendum issued, if any. Our offer is in
confirmation to all the terms and conditions of the tender including all corrigendum/addendum, if any
and minutes of the pre-bid meeting. In the event our offer is found acceptable and contract is awarded
to us, the complete tender document shall be considered for constitution of Contract Agreement.
SIGNED FOR AND ON BEHALF OF TENDERER(S)
Name of Tenderer(s)
Date : _ _/_ _/_ _ _ _
Place :
NOTE: This declaration should be signed by the Tenderer's authorized representative ON

COMPANY LETTERHEAD who is signing the Bid and scanned copy to be uploaded as a part of tender
document.

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Seal & Signature of Tenderer
TENDERERS COVERING LETTER
FROM:
M/S ---------------------------------------------------------------------------- (Name and address of the tenderer)
TO
DGM (Contract Cell),
Regional Contract Cell, NRO
No.1, Sri Aurobindo Marg
Yusuf Sarai, New Delhi-16
Dear Sir,
Sub: Tender for Maintenance & Repair of Safety equipments, Tanks, Pipelines, valves, Structures and
other miscellaneous jobs at Panipat Marketing Complex (Ref. No. : RCC/NR/DSO/OPS/PT-114/2016-17) With
reference to your subject tender, we confirm having carefully read, studied and understood various
conditions/documents supplied with the tender and return them duly signed and stamped for having
accepted in toto. We also submit our offer digitally signed as per details given here under:
Tick Y- For document enclosed
Tick N- For document not enclosed
Sr.
Heading
Tick
1
2
3
4
5
6
7
8
9
10
11
12
13
14
EMD Submission or Exemption Certificate

Notice Inviting Tender
Tenderer's covering tender
Guidelines for Tenderer (Anx.I)
Special conditions of contract (Anx.II)
Particular's of Firm's constitution (Anx. III)
Details of relationships with IOC Director etc. (Anx. IV)
Declaration A, B, C (Anx. V)
Undertaking regarding Black/Holiday listing (Anx. VI)
No dues certificate (Anx. VII)
Performa for Agreement (Anx. VIII)
Indemnity Bond/Undertaking for P.F.Registration Performa (Anx.IX)
Declaration (Anx. X)
Model form of Bank Gurantee Bond-Security Deposit( Anx.XI)
Work orders and Completion certificates of experience as per eligibility
criteria
Y/N
Y/N
Y/N
Y/N
Y/N
Y/N
Y/N
Y/N
15
16
Balance sheets of preceding three years i.e. 2012-13, 2013-14 and
2014-15
Y/N
Y/N
Y/N
Y/N
Y/N
Y/N
Y/N
17
18

Copy of latest income tax clearance certificate in absence of which an

acknowledged copy of latest income tax return filed, to be enclosed
Copy of PF Registration, ESI registration & PAN
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Y/N
Y/N
19
Copy of Partnership deed OR Certificate of Incorporation ( if

applicable)
Y/N
20
Irrevocable Power of Attorney
Y/N
Folder B (PRICE BID):

Price Bid -
Y/N
I am / we are authorized to sign this tender as Proprietor or as per power of attorney issued by all other
Partners/ Directors as per enclosure no.--------------Thanking you,
Yours faithfully,
Place:
Date:
Signature:
Name of person signing
Tenderers name and address with seal

GUIDELINES FOR TENDERERS
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Annexure-I
1. Tenderer should study the Tender Documents carefully before quoting. The tenderer should also visit
the site and acquaint themselves with the working conditions, and location of various facilities.
2. The tenderer should understand the tender contract conditions, works requirement etc. before
quoting. If there is any doubt, they should get clarifications, but this shall not be the justification for late
submission of tender or extension of opening date.
3. The tenderers willing to accept terms and conditions of the tender should only quote. Tender with
counter conditions shall not be considered.
4. Tender documents are non-transferable and tender has to be submitted by the party in whose name
tender has been downloaded from tender website.
5. Tender document should be submitted only in the prescribed tender schedule form supplied by the
Corporation, digitally signed.
6. EMD instrument must be online or submit EMD exemption certificate as given in NIT.
7. Conditional tender are liable to be rejected. Tenderer must clearly understand that they will be
required to strictly comply with the scope of work and conditions of the contract as contained in each of
its clauses and that the plea of custom prevailing will not on any account be admitted as an excuse on
his part for not complying with any of the conditions.
8. The Corporation reserves the right to accept or reject any or all the tenders without assigning any
reason whatsoever. The contract can be divided among two or more parties.
9. Corporation also reserves the right to appoint parallel contract at any time or subsequently without
giving any notices whatsoever to the contractor/s appointed against this tender.
10. Documents showing constitution of the firm viz. photo state copy of the partnership deed/
incorporation certificate from the registrar of companies may be enclosed. Any subsequent change
should be intimated.
11. NEAR RELATIVES of an officer responsible for award and execution of this contract in the corporation
are not PERMITTED to quote. Tenderers shall also be obliged to intimate this corporation the name of
persons who are near relatives of any officer of this corporation or the state or central Govt. and who are
working with tender in their employment or are subsequently employed by them.
Any violation of this condition, even if detected subsequent to the award of contract, would tantamount
the corporation to all right and remedies available thereof.
12. Contractor will make payments as per the minimum wages Act and by 7 th of next month. Payment
shall have to be deposited in the bank account of individual worker. Photocopy of acknowledged copy of
statement showing worker wise payment and cheque given to bank for the purpose along with the bank
statement of account shall be submitted by 7th of the month.
In event of wages not being paid timely i.e. by 7th of the subsequent month and statutory compliance not
completed by the due date, the contractor will be penalized at a rate of Rs 10,000/- per week for the
delay or part thereof till the payment is actually made to the contract labourers, subject to maximum of
10% of monthly bill. This amount of penalty shall be recovered in next running bill. In case of final bill,

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the payment shall be released after wage disbursement and statutory compliance as per dates given
above. The penal amount shall not be distributed to the labourers as this is the additional administrative
cost incurred by the Corporation due to notice from labour authorities, complaint redressal and expenses
to attend meetings in this regard.
In case disbursement of wages to the labourers is not made by contractor within 7 th days of the
completion of the month, Corporation also reserves the right to make payment to the labour totally at the
risk and cost of the contractor and same shall be deducted from the contractors bills.
13. The Contractor shall be responsible for strict compliance and shall ensure strict compliance by its
supervisor, servants and agents of all laws, rules or regulations having the force of law affecting the
relationship of employer and employee between the Contractor and their respective employees and/or
otherwise concerning Labour social welfare and provident fund pension, bonus, gratuity and other
benefits like safety shoes, helmet, uniform etc. to employees. Labour will be allowed to work only with
proper uniform, safety shoe and helmet as per work requirements. Without prejudice to the generality of
this provision, the Contractor shall comply with and ensure that his supervisors and other agencies
employed by him comply with the provisions of the Payment of Wages Act 1936, Minimum Wages Act,
1948, Employers Liability Act, 1938, Workmens Compensation Act, 1923, Industrial Disputes Act, 1947,
Maternity Benefit Act, 1961, Mines Act, 1952, Contract Labour (Abolition & Regulation) Act, 1970,
payments of Bonus Act, Gratuity Act, Factories Act and the Employees Provident Fund and Miscellaneous
Provisions Act, 1952 as amended from time to time and all rules, regulations and schemes framed there
under from time to time.
14. Eligibility Criteria:

a) The party should have done similar work/contracts in a reputed organization. Similar
work means Upkeep/maintenance of mechanical equipments at locations handling

petroleum products. Experience of having successfully completed similar works during last 5
(Five) years upto 30.04.2016, should be either of the following:
Three similar completed works each costing not less than Rs. 12.47 lacs
Or
Two similar completed works each costing not less than Rs. 16.63 lacs
Or
One similar completed work costing not less than Rs. 20.79 lacs
b) The annual turnover of the tenderers during any of the preceding three financial years (2012-13,
2013-14 and 2014-15) should be at least Rs. 24.94 Lacs.
15. Rates :
a) The tenderer should quote his rates for all items in the tender schedule.
b) The Tenderer should quote his rates in the tender form only & the rates should be unconditional.
c) The quoted rates shall be valid for a period of 180 days. No upward revision of rates will be
accepted after opening of the tender. Once the quotation is accepted and the work order placed
on the successful tenderer, the rates shall be valid throughout the tenancy of the contract.
d) If the offer is withdrawn by the tenderer by the said days the earnest money furnished against
the tender is liable to be forfeited.

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e) The corporation shall pay to contractor, for the operation of the said contract work at the rate
specified in the rate schedule.
16. EARNEST MONEY DEPOSIT
a) The tenderer shall submit Rs. 41,572 /-(Rupees forty one thousand five hundred seventy two only)
as EMD before due date & time. The earnest money can be paid in the following forms before
the specified time.
b) Online
c) Requests for adjustment of pending bills or credit towards earnest money will not be entertained.
d) The EMD paid against a tender is refundable to the unsuccessful tenderer on finalization of the
tender and after placement on and acceptance of order by successful tenderer. The unsuccessful
tenderer will be intimated immediately after the finalization of tenders/placement of work order
and the earnest money will be returned to them on submission of cash receipts along with their
written request.
e) Entities exempted from submission of EMD: As per MSMED Act, 2006 (or erstwhile NSIC
Registered Parties) provided party is registered for the similar nature of works as in the tender
(mentioned in their certificate), Central / State PSUs and JVs of IOC.
h) No interest is payable on the earnest money deposited.
i) The earnest money is liable to be forfeited in case of tenderer after submission of bid.
a. backs out or modifies the quotation.
b. Does not submit signed copy of LOA within 15 days of issuance.
c. Does not submit Security Deposit within 15 days of issue of LOA.
d. Does not enter into standard agreement with IOCL within 15 days of issue of LOA
17. SECURITY DEPOSIT

a) The successful tenderer shall have to make payment towards Security Deposit of 10% of the work
order value as per following details:1. 25% of the total Security Deposit shall be paid in cash in the form of DD, in advance on
acceptance of contract and before commencement of work.
2. The balance 75% of the Security Deposit shall be recovered from the monthly bills @ 10%
of the bill amount till 100% of the security Deposit is recovered, or through bank guarantee as
per prescribed format.
b) The Earnest money deposit by the contractor may be converted in Security Deposit. The conversion of
earnest money into part security deposit will be made on receipt of the original cash receipt and request
from the contractor.

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c) Security deposit would be refunded only after satisfactory completion of the contract tenure provided
there are no claims against the contractor and on a written request from the contractor which should
accompany each receipt issued by us.
d) No interest is payable on security deposit.
18. TECHNO- COMMERCIAL PART OF THE TENDER
All the enclosed documents, except the Price Bid, form part of the Techno-commercial bid. Necessary
information required for technical evaluation of the offer shall be filled in by the Tenderer along with
supporting documents.
19. POWER OF ATTORNEY
When the party signing the agreement is not the sole proprietor, the necessary power of attorney
authorizing the person who is acting on behalf of the Proprietor/Firm should be produced before
execution of the Agreement.
20. SUBMISSION OF DECLARATION
The contractor shall submit the Declaration A, B & C as applicable (attached herewith) while submitting
the quotation in technical bid, duly completed in all respects.
21. NEGOTIATIONS
a) The Corporation reserves the right to accept or reject any or all the tenderers without assigning any
reason thereof and to conduct negotiations in the manner considered suitable by the corporation in order
to secure clarification or better terms from the tenderer.
b) Before finalizing the contract, tenderer may be invited at short notice also for negotiation / verification
of documents.
c) Only the proprietor of the firm or duly authorized representative of the firm organization must
personally attend such negotiation, and discussions with them / commitments made or clarifications given
by them during negotiation should be binding on the tenderers.
d) Tenderers are advised to keep the following documents ready and bring them, in original, for
verification during negotiations.
1.
2.
3.
4.
5.
6.
7.
Firms Contractor license / registration certificate.

Partnership deed/Article of Association.
Banks pass book/ statement of accounts for current and previous financial year.
Document in support of their experience.
Firms balance sheets of the last three years duly audited / certified
Income Tax Clearance Certificates for the last 3 years.
Provident Fund Registration Certificate.
Tenderer are required to upload attested Photostat copies of the above documents in technical bid and
any other relevant document along with the tender form. If tenderer fails to fulfill the terms and
conditions of the tender form, the tender is liable to be rejected.

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22. ACCEPTANCE OF WORK ORDER BY TENDERER

After communication of the Corporations acceptance of the Contractors tender, if the contractor fails to
return the duplicate copy of the work order and contract agreement duly signed in token of their
acceptance within 15 days, it shall be presumed that the tenderer is not interested in executing the work.
In such a situation, the Earnest Money Deposited may be forfeited by the corporation, without any
further reference to the Contractor.
23. ARBITRATION:
Any dispute or difference arising under or in connection with this contract shall be referred to a Sole
Arbitrator as per the provisions of the Indian Arbitration and Conciliation Act 1996 as amended vide
Arbitration & Conciliation (Amendment) Ordinance 2015 dated 23.10.2015.
24. EXECUTION OF CONTRACT AGREEMENT
a) Successful tenderer would be required to sign our standard agreement form before undertaking
the work (A copy of the agreement is attached for your reference and acceptance) this should be
signed on each page and returned along with tender.
b) After communication of the corporations acceptance on the contractors quotation, if the
contractor fails to return the duplicate copy of the work order as token of its acceptance, deposit
the required security and sign agreement within 15 days, the earnest money deposited shall be
forfeited by the corporation.
c) When the person signing the tender is not the sole proprietor, necessary power of attorney
authorizing the signatory to act on behalf of the proprietor/ firm organization should be produced
before signing the agreement.
d) The stamped copy of the agreement would be retained by us and non-stamped copy would be
returned to the successful tenderer duly signed by the competent authority of the corporation.
e) Failure to execute agreement and/or furnish required security within the proscribed time may
render the tenderer liable for forfeiture of earnest money deposited and cancellation of work
order without any further notice.
25. OTHERS
a) Annual quantum of business is only approx, this is a rate contract and quantum of individual
items may vary as per corporations requirement.
b) There is no guarantee of minimum work. Payment will be made for actual quantum of work
performed.
c) The contractor will abide by the rules /regulation of the state imposed by the government or the
other concern statutory authorities.
d) In case of contractors inability to undertake the job in line with the terms of the contract, the
work shall be got done through some other party at contractors risk and cost.
The above terms and conditions are acceptable to us.
Seal & Signature of tenderer
Name:
Address: ____________________________
____________________________
Telephone: office:___________ Res.:________

SPECIAL CONDITIONS OF CONTRACT
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ANNEXURE - II
1. EXECUTION OF WORK
Contractor should have experience of similar nature of job in a reputed organization. The contractor shall
submit on receipt of work order and before starting the work, name of the supervisor who shall be
responsible for taking the instructions from the corporations officer(s) in charge of various work places.
The acceptance of work done shall be basis of payment to contractor. The contractor shall not undertake
on his own any work and if so done shall not be considered for payment. The deployment of the
workmen by the contractor shall be done as per the instruction of the officer in charge during the day
depending upon the requirement on a particular day.
2. DEPLOYMENT OF MANPOWER
It shall be the responsibility of the Contractor to arrange sufficient number of manpower trained to do a
specific work. The contractor shall be responsible for the conduct and behavior of the persons employed
by him, and shall ensure that all the rules and safety instructions, restriction notified by the location in
charge are strictly complied with by his employees. The contract envisages requirement of skilled &
experienced fitter, welder, rigger, Driver, carpenter & plumber. The contractor should ensure availability
of quality manpower as per requirement of job & works listed in price bid. Decision of officer in charge in
this regard (quantity, quality & suitability of manpower) will be final & binding to the contractor.
The contractor will have to ensure that sufficient trained manpower is available at all the time including
some standby manpower to account for the absenteeism.
The contractor shall employ in the said location its / their own employees to carry out the works given in
this work order/ quoted in tender and it/they shall be liable to pay the salaries, leave, extended hours
payments, minimum payable bonus, gratuity and retirement benefits and all other required benefits and
legal dues payable to them. The contractor shall also comply with each and every provision of law
applicable to its / their employees, including obtaining of license of contract labor (regulation & Abolition)
Act, 1970 and the rules made there under, payment of minimum rates of wages etc. The Corporation
shall in no way be liable to pay any dues or claims payable on their behalf to the said employees nor will
those shall have any claim for employment in the organization of the Corporation while delivering and
handing over back the said location to the Corporation on the expiry of this agreement or on its earlier
termination.
The contractor shall indemnify and keep indemnified and save harmless the Corporation against all costs,
charges and expenses of whatsoever nature, which may be incurred by the corporation in this behalf.
3. WEEKLY OFFS AND WORKING HOURS
Hours of duty, weekly off, holiday, etc. for workmen deployed by the contractor will be governed as per
provisions of Factories Act and relevant statutory rules.
4. DAMAGE TO CORPORATIONS PROPERTY
Any damage caused to the equipment or existing facilities at the work place, by the contractors
employees while carrying out the work shall be made good by the contractor at his own cost, to the
satisfaction of location in charge. If such losses to the corporation are not made good by the contractor,
necessary recovery shall be made.

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5. OBSERVATION OF RULES
The contractor and his employee shall have to observe all rules for safety/security Gate Passes etc., as
advised by the location in charge from time to time.
6. PHOTO IDENTITY CARD
Within a reasonable time the contractor shall obtain character verification of his employees by the local
police and submit the same to the location in charge. Also, location in charge may deny entry to those
employees of the contractor who are not found trained to perform that particular work, or whose conduct
inside or outside the premises is found to be objectionable.
The contractor shall be required to get the photo identity cards printed in approved color and size, and
issued to all of his employees. Any of the contractors employees not carrying a valid identity card shall
not be allowed inside the Corporations premises.
7. STATUTORY RULES & REGULATIONS
The contractor will abide by the rules, regulations, byelaws and statutes etc., imposed by the
Government and other local authorities for execution of this job, and obtain registration or listed below:
a) License under Contract Labour (R&A) Act.
b) Payment of minimum wages applicable for various categories of works
c) Registration under Provident Fund Act and making necessary deductions and employers contribution
for depositing under PF Act.
d) Registration under ESI Act, and making necessary deductions and deposits under ESI Act.
e) Payment of Wages Act.
f) Workmens compensation Act.
g) Payment of Bonus Act
h) Factories Act/ rules.
The Contractor is obliged to prepare and maintain requisite records under various acts applicable and
keep the records at the work place for inspection. Also the contractor will be solely responsible for any
breach in terms of employment etc., between him and his workmen and the corporation shall have no
liability whatsoever.
8. PAYMENT OF WAGES
The contractor shall make payment of wages to all of his employees by 7 th of succeeding month as per
the provisions of Minimum Wages Act and these wages will be deposited in individual employees bank
account by contractor & proof of payment made to be submitted to Location in charge or an officer
nominated by him. As and when the rates of minimum wages are revised and declared by the Labour
Commissioner, Central or state, corresponding increase in the payment of minimum wages will be made
by the contractor to his workmen. Minimum wages applicable in this case will be higher of those issued
by Govt. of Haryana and that of Govt. of India, Ministry of Labour employment.

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As per the statutory requirement the contractor will also make all the payments like the Employers
contribution of ESI, PF, Minimum Payable bonus etc. If the contractor fails to pay any amount due
to the workmen or any statutory authority, the corporation will be at liberty to pay/deposit the same to
the concerned authority and adjust the same amount from the bill and security deposit of the contractor.
Attendance and payment record shall be maintained and kept in the prescribed form and shall be
presented for scrutiny whenever required. In event of wages not being paid timely i.e. by 7th of the
subsequent month and statutory compliance not completed by the due date, the contractor will be
penalized at a rate of Rs 10,000/- per week for the delay or part thereof till the payment is actually made
to the contract labourers, subject to maximum of 10% of monthly bill. This amount of penalty shall be
recovered in next running bill.
The Contractor shall be responsible for strict compliance and shall ensure strict compliance by its
supervisor, servants and agents of all laws, rules or regulations having the force of law affecting the
relationship of employer and employee between the Contractor and their respective employees and/or
otherwise concerning Labour social welfare and provident fund pension, bonus, gratuity and other
benefits like safety shoes, helmet, uniform etc. to employees. Labour will be allowed to work with proper
uniform, safety shoe and helmet as per work requirements. Without prejudice to the generality of this
provision, the Contractor shall comply with and ensure that his supervisors and other agencies employed
by him comply with the provisions of the Payment of Wages Act 1936, Minimum Wages Act, 1948,
Employers Liability Act, 1938, Workmens Compensation Act, 1923, Industrial Disputes Act, 1947,
Maternity Benefit Act, 1961, Contract Labour (Abolition & Regulation) Act, 1970, payments of Bonus Act,
Gratuity Act, Factories Act and the Employees Provident Fund and Miscellaneous Provisions Act, 1952 as
amended from time to time and all rules, regulations and schemes framed there under from time to time.
It shall be the responsibility of the contractor (party) to prove to the satisfaction of controlling officer,
that statutory dues have actually been deposited. This includes verification of same from website of the
concerned department.
The contractor is required to submit UAN numbers of all the workers within one month of start of
contract and submit the individual PF statements of all the workers on monthly basis to the Officer-incharge. The contractor is also required to get the permanent ESI cards issued to all the workers and
submit the copies of ESI cards to the Officer-In-charge.
9. ESCALATION CLAUSE:
Except for increase/decrease in minimum wages of worker issued by statutory body, no escalation/deescalation will be provided.
The total increase in monthly bill will be equivalent to the additional amount paid to the contract labour
based on revised minimum rates as finalized by the appropriate Govt. In case of any revision in the rate
of statutory minimum wages during the contract period, the contractor shall be compensated for the
additional implication arising out of the revision, including the implication on related statutory payment,
based on proof of payment to the contract workmen by the contractor i.e. Wage Sheet, PF Challan, ESI
Challan, etc. to establish the differential implication. The reimbursement will be limited to maximum 14
(Fourteen) number of contract labours (1 Highly Skilled Worker, 5 Skilled workers, 8 helpers) or number
of labourers employed as per wage register whichever is lower.
This clause will not be applicable to those cases in which the wages paid are more than statutory
minimum wages notified by appropriate Govt.
The minimum wage cut off on which escalation shall be applicable is Rs. 390/- per day and Rs. 10,140/per month for highly skilled worker; Rs.338.38/- per day and Rs.8797.95/- per month for skilled worker
and Rs. 292.31/- per day and Rs. 7600/- per month for unskilled worker as per Haryana State Govt.
notification.Under no circumstances the additional outgo on account of wage escalation shall be more
than the wage bill amount differential during the month as per old rates and revised rates.

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10. SAFETY OF EMPLOYEES

The contractor, at no extra cost to the Corporation should strictly adhere to all safety precautions and
regulations. All necessary personal safety equipment / protective gears as considered adequate by the
location management should be made available by the contractor for the use to the persons employed on
the site and maintained in a condition suitable for immediate use, and the contractor shall take adequate
steps to ensure proper use of equipment by those concerned.
Since the location is covered under Manufacture, Storage Import of Hazardous Chemicals Rules 1989
category by Factories Act, all necessary safety precautions and regulations should be strictly adhered to
by you at no extra cost to the corporation.
All safety precautions and regulations should be strictly adhered to at no extra cost to the Corporation.
Safety precautions / procedures / practice, etc are to be followed. In case of any violations in this regard
penalties will be levied as detailed below:
a) Violation of applicable Safety, Health and Environment related norm, a penalty of Rs. 5000/- per
occasion.
Violation as above resulting in:
-Any physical injury: a penalty of 0.5% of the contract value
(Maximum of Rs.1,00,000/-) per injury in addition to Rs.5000/- as in item (a).
- Fatal accident: a penalty of 1% of the contract value (maximum of Rs.5,00,000/-) per fatality in
addition to Rs.5000/- as mentioned in point (a).
It may be noted that these penalties are over and above the applicable statutory requirements.
11. UNIFORM OF EMPLOYEES
The contractor at no extra cost to the Corporation, shall provide every year uniform as decided by LIC
(Winter- 1 set: 1 Pant & 1 Shirt, one Woolen jersey and Summer- 2 sets: 2 Pants & 2 Shirts per year),
safety shoes, safety goggles/ISI mark helmet to the persons engaged for day to day jobs. In case the
contractor fails to provide the same within 1 month of the start of the contract and by the 30th of
November for the winter uniform and by the 30th of April for summer uniform in the subsequent years,
the same will be procured by the Corporation at the risk and cost of the contractor and shall be provided
to all the employees employed by him. The amount incurred so will be deducted from the bill or Security
Deposit of the contractor.
12. USE OF CORPORATION SUPPLIED CONSUMABLE AND EQUIIPMENT
The equipment and any other material or consumable to be supplied by the corporation as per contract
will be supplied from the store as and when required. The contractor shall ensure proper use of these
items. Cost of any wastage noticed shall be recovered from the contractor. Any of the material or
consumable supplied by the corporation shall not be taken out of the premises.
13. CONSUMABLE, TOOLS AND TACKLES
Only non-sparking tools of approved make as advised by Officer-In-charge are to be used while carrying
out jobs in licensed area or in a hazardous environment. Penalty @Rs. 500/- per instance will be imposed
on the contractor if found using non-standard tools in the licensed area. The penalty will be recovered
from the monthly bill of contractor. The contractor has to maintain minimum 2 sets of non-sparking as
well as standard tools of each size at site as per instructions of Officer-In-charge for performing works.

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All tools and tackles for performing the work shall be managed by the contractor at his own cost. If the
contractor fails to provide required numbers of tools as per instruction of Officer-in-charge, Standard
electrodes of reputed brand permitted by officer in charge to be used for welding purpose. Spares &
electricity/water will be provided by corporation; however consumables like cutting gas, welding
electrodes will be in contractors scope.
14. WASTE DISPOSAL
Contractor shall dispose of all waste generated and encountered in housekeeping and maintenance
works, such as papers, rags, oil soaked, silk, dry glass, weeds, kitchen waste, etc. at his cost. The
disposal shall be done outside the premises as directed by the location in charge.
15. DELIVERY AND DISPATCH OF MATERIAL
Once the dispatch document is given to the contractor for taking delivery of material from the transport
agency, it will be the responsibility of the contractor to take timely delivery of the material. In route taxes
or duties paid on the material by the contractor shall be reimbursed against proof of payment.
Also the contractor shall make good to the corporation any losses arising from the following.
a) Confiscation by the Government or local authority due to violation of any law by the contractor.
b) Mishandling of goods or damage due to any other reason during loading, unloading and
transportation.
16. BILLING AND CERTIFICATION FOR WORKS
It will be the responsibility of the contractor to get the works approved and obtain certificate for all the
work done on daily basis from the officer in charge. These certificates shall be attached with the
summary of work done for getting payment. Payment shall be claimed as per the units of work specified
in schedule of rates. The bill forms shall be printed and prepared by the contractor and submitted to the
location in charge once in a month for payment. Following documents need to be enclosed with bill:
1. Copy of Attendance register and wage register duly signed and stamped by contractor for eligible
wages of contract workers should be enclosed.
2. ECR of PF to be ensured that wages are correctly taken w.r.t wage register and also all the
workers are covered in ECR.
3. Copy of ECR, TRRN and final proof of payment CRN to be ensured by the contractor and to be
enclosed with the monthly bill.
4. After the PF amount as mentioned in TRRN is deposited by the contractor in the bank and
amount is received by them, a document called CRN is auto generated in the system which
contains the reference of TRRN against which this amount is received. This CRN document
should be submitted along with the Monthly Bill as the final proof of PF remittance by the
contractor.
5. In no case ECR or TRRN to be treated as proof of PF remittance by contractor.
6. Copy of ECR of ESI and Challan of ESI to be enclosed with the bill.
17. QUANTUM OF WORK
All the works covered in the contract are not of permanent nature. Contractor shall be instructed to
perform specific items covered in the contract only when need arises for these works. Therefore there is
no guarantee for minimum quantum for any work.

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18. CANCELLATION OF ORDER

If at any stage during the tenancy of the contract, it is found that the contractor is not executing any or
all of the work assigned to him, in an acceptable manner and within specified time, it will be considered
as willfully abandoning the work by the contractor. In such situation, location in-charge will be at liberty
to get works covered under the contract executed through alternate means at the entire risk and cost of
the contractor, and the work order shall be treated as cancelled.
Notwithstanding anything to the contrary herein contained, the corporation shall be at liberty to
terminate the contract upon or at any time a breach or default of any terms, conditions or stipulations
contained herein is committed by the contractor or his agent or workmen deployed for his work.
19. TERMINATION OF ORDER DUE TO CERTAIN SPECIFIC EVENTS
The corporation shall be entitled to terminate the contract or order upon or at any time after happening
of any of the following events, namely:
a) Insolvency or
b) The dissolution of the partnership firm or the death or adjudication as insolvent of any partner, or
c) The liquidation, whether voluntary or otherwise or the passing of effective resolution for winding up, in
case the contractor is a company or a cooperate society, or
d) If any attachment is levied and continued to be levied for a period of 7 days upon the contractor
(including any individual partner in a partnership firm, or any member of cooperative society), or
e) Failure to comply with the provision of any Act applicable to the contractor.
20. PAYMENT FOR WORK DONE
Corporation shall make payment to the contractor for the work done within 20 days from the date of
submission of bills along with all supported documents completed in all respects fulfilling all the statutory
requirements viz PF, ESI, etc. Bills without complete supporting documents and proof of statutory dues
by contractor will not be accepted. The bills shall be signed and stamped by the authorized
representative of the contractor. All payments shall be made by RTGS mode only.
21. DEDUCTIONS
The payment should be made after following deductions:
a) Income Tax- Income Tax as per prevailing taxes on the gross amount billed shall be deducted from
the Contractors bills as per section 194 C of the Income Tax Act and amended from time to time.
b) Sales Tax on Works Contract- Sales Tax liability under works contract recoverable from the contractor
at any stage of work and at the rates applicable as per central and State Govt. Rules and Regulations
shall be recovered from contractors bills.
c) Miscellaneous
i) Cost of Corporations property damaged by the contractor.
ii) Wastage or spillage.
iii) Penalties if any as per tender terms and conditions.
iV) Claim of wages by the contractors employees, if not paid by the contractor.
v) Statutory payments and deposits not made by the Contractor .

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22. PERIOD OF CONTRACT

The contract is initially for a period of two years (24 months), extendable to one more year (12 months)
on the same rules and terms and conditions on the sole discretion of the corporation.
23. Desirable age group of workers shall be between 20 years to 45 years.
24. The contractor shall give in writing the name of authorized representative(s), who will supervise the
work, Supervisor(s) / Worker(s) will be required to report at Location as per the timing of the location
and shall remain in the location till the closure of operation. Supervisor should be present for supervising
the job on daily basis and shall mark daily attendance at the location.
25. Tenderer has to provide minimum one tricycle maintained in working condition for carrying materials
from one place to other as and when required.
26. The entire work is a mixture of unskilled, semi-skilled and skilled type in nature and hence tenderer
should quote accordingly after studying the scope of work.
27. Hand gloves, Aprons, Goggles, Safety shoe/ helmet/ belts / uniform to be provided by the tenderer
as per need of the works as and when required.
28. Against Non performance / jobs not done in time or as per schedule or to the satisfactory level,
corporation reserves right to charge penalty @ two times the applicable rate for said job , this penalty will
be in addition to NIL payment on such jobs. Such penalty will be deducted from the monthly bills /
subsequent bills submitted by the contractor.
29. The contractor shall submit antecedents and police verification of all the workers, supervisors
including him before start of work. In case of any change in deployment, antecedents and police
verification of new worker shall be provided by contractor, before placing him on duty.
30. The contractor shall be fair in dealings and courteous in behavior in carrying out day to day activities.
In case of any indiscipline action, disciplinary action will be taken against the contractor to the extent of
contract termination.
We confirm that our quotation has been prepared after thorough study of Tender Documents, Site
Conditions, Work requirement as per Schedule of quantity, Guide -Line to Submit Tender & Instruction To
Tenderer, Special conditions of Contract, General Terms and Conditions of Contract Agreement etc. and
agree to all the conditions in toto.
CONTRACTORS SIGNATURE (WITH STAMP)
NAME & ADDRESS

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ANNEXURE - III
PARTICULARS OF FIRM'S CONSTITUTION
Please tick () in the correct box relating to your firm/organisation.
Is the tenderer, Proprietorship Firm/Partnership Firm/Private Ltd Co/Public Limited Co/any other.
If Proprietorship Name of Proprietor
Full Address:
Particulars of his other Business, if any
2. If Partnership Firm a) Name of Partners and their addresses
1.
2.
3.
b) Is partnership deed registered YES/NO
c) Date of registration and name of Registering Authority.
3. If Ltd., Co., under Indian Companies Act. 1965 Please state
Private Ltd. or Public Ltd.
Registered Office's Address
Date of Certificate of Incorporation
Authorized Share Capital.
Subscribed Share Capital.
Main business of the Company.
4. If any other type of constitution Please indicate full.
a)
b) Name & Address of Members/Directors/Chief Executives
1.
2.
3.
C) Registration particulars
d) Share capital
e) Any other business of the Firm.

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DATA TO BE FILLED BY THE TENDERER FOR THE TECHNICAL EVALUATION

1. Name of the firm.
2. Postal address of the head quarters.
3. Correspondence Address.
4. Telephone /Mobile number
5. Name of the person who shall be negotiating on behalf of the firm. (If the person is not the sole
proprietor, and is a partner or an employee of the firm, he must hold a Power of Attorney on behalf the
firm).
6. Whether the firm is registered with the Registrar of Firms, if yes, mention the registration number.
7. Firms Contract Labour License Details
8. Firms Provident Fund registration number with Center or Haryana State.
9. Details of the supervisory staff, which shall be deployed by the Contractor.
Designation
Qualification
Experience
10. Please give the deployment pattern for each description of schedule.
11. Please give specific confirmation for compliance of following requirements:
a) Contract Labour (R&A) Act, 1970 (pl. mention license no.).
b) Minimum wages Act, 1948 (pl. mention PF no.)
c) Employee Provident Fund & Misc. Provisions Act 1952.
d) Employee State insurance act, 1948.
e) Payment of wages Act 1936.
f) Workmens Compensation Act, 1923.
g) Equal Remuneration Act, 1976.
h) Payment of Bonus Act, 1965.
12. Detail of Income Tax return to filed for last 3 financial years (attach document).
Cerified that above information is correct. We understand that of the above information is found to be
incorrect, our offer is liable to be rejected and earnest money forfieted.
Date: Signature and seal of Tenderer

Place:
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ANNEXURE -IV
DETAILS ON RELATIONSHIP WITH IOC's DIRECTORS ETC.

Tenderer should furnish following details in
the appropriate part based on their
organisational structure. ORGANISATION
STRUCTURE
Sole Proprietor
PART OF THE FORM APPLICABLE
Partnership
PART-B
Company Private/Public Co-operative

Society
PART-C
PART A
Part A
(Applicable where Tenderer is sole Proprietor
1.
Name of Tenderer
2.
Address
: Residential Office
3.
State whether tender is related to any of the

Director(s) of Indian Oil Corporation Ltd.
4.
If yes to 3 state the name of Indian Oil
Corporation Ltd. Director and Tenderers
relationship with him/ her
Strike out whether is not applicable.
: Yes / No
:
Place :
Date :
Signature of Tenderer

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PART B
(Applicable where the tenderer is a Partnership firm)
1.
Name of the Partnership Firm
2.
Address
3.
Name of Partners
Sate whether any of the partner is a Director of

Indian Oil Corporation Ltd.
: YES / NO
5.
If Yes to 4 state the name(s) of the Indian Oil

Corporation Ltd. Director
6.
Sate whether any of the partner is related to any

of the Director(s) of Indian Oil Corporation Ltd.
: YES/NO
6.
If Yes to 6 state the name(s) of Indian Oil

Corporation Ltd.s Director and the
concerned partners relationship with
his/her.
Strike out whichever is not applicable.

Place :
Date :

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PART C
(Applicable where the tenderer is a Public/ Private Ltd. Co./ Co-operative Society
1.
Name of the Company responding the tender
2.
Address
: (a) Registered Office

: (b) Principal Office
3.
State whether the Company is a Pvt. Ltd. Co. or

:
Public Ltd. Co. or Co-operative Society
4
Name of the Directors of the Company/ Co:
operative Society
5.
State whether any of the Director of the Tenderer
: YES/ No
Co. is a Director of IOC.
6.
If Yes to (5) state the name(s) of IOCs Director
:
7.
State whether any of the Director of the Tenderer
: YES / No
Co. is related to any of the Directors of the IOC.
8.
If 'Yes' to (7) state the name (s) IOC's
Director and the concerned Directors for
the tenderer Co. relationship with him/her
Strike out whichever is not applicable
Place :
Date :

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DECLARATION 'A'
We have carefully studied the tender and submit our offer after having fully understood the same. We
hereby agree to aide by and fulfill all the Terms and Conditions incorporated in the Agreement which
should be deemed to form a part of this tender.
DATE:
PLACE:
Signature & Seal
DECLARATION 'B'
We declare that we do not have any employee who is related to any employee of the Corporation/
Central/State Government.
We have the following employees working with us who are near relatives of the Corporation/
Name of the employee of Name & Designation of the Officer of the Contractor the Corporation/
1. ______________________________________________________________________
2. ______________________________________________________________________
3. ______________________________________________________________________
4. ______________________________________________________________________
DATE:
PLACE:
Signature of tenderer with seal

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DECLARATION 'C'
The tenderer is required to state whether he is relative of any Director of our Corporation or the tenderer
is a firm in which Director of our Corporation or his relative is a Partner or his any other partners of such
a firm or alternatively the tenderer is a private company in which Director of our Corporation is a Member
or Director (the list of relative for this purpose given over leaf).
Place:
Date:
Signature of Tenderer with Seal
Note:
Strike out whichever is not applicable. If the Contractor employs any person subsequent to signing the
above declaration and the employees so appointed happen to be near relatives of an officer of the
Corporation/Central/State Government, the Contractor should submit another Declaration furnishing the
name of such employees who is/ are related to the officers of the Corporation/Central/State Government.

LIST OF RELATIVES
A. PERSON SHALL BE DEEMED TO BE A RELATIVE OF ANOTHER IF AND ONLY IF
1. HE/SHE/THEY ARE MEMBER OF HINDU UNDIVIDED FAMILY OR
2. HE/SHE/THEY ARE HUSBAND AND WIFE OR
B. THE ONE IS RELATED TO THE OTHER IN THE MANNER INDICATED BELOW.
1. FATHER
2. MOTHER (INCLUDING STEP- MOTHER)
3. SON ( INCLUDING STEP-SON)
4. SON'S WIFE
5. DAUGHTER (INCLUDING STEP-DAUGHTER)
6. FATHER'S FATHER
7. FATHER'S MOTHER
8. MOTHER'S MOTHER
9. MOTHER'S FATHER
10. SON'S SON
11. SON'S SON'S WIFE
12. SON'S DAUGHTER
13. SON'S DAUGHTER'S HUSBAND
14. DAUGHTER'S HUSBAND
15. DAUGHTER'S SON
16. DAUGHTER'S SON'S WIFE
17. DAUGHTER'S DAUGHTER
18. DAUGHTER'S DAUGHTER'S HUSBAND
19. BROTHER (INCLUDING STEP-BROTHER)
20. BROTHER'S WIFE
21. SISTER (INCLUDING STEP-SISTER)
22. SISTER'S HUSBAND
Page 29
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ANNEXURE VI
DECLARATION OF BLACK LISTING / HOLIDAY LISTING

(FORMAT TO BE TYPED ON TENDERERS LETTERHEAD AND SUBMITTED ALONG WITH TECHNICAL BID
DOCUMENTS WITH SIGNATURE AND STAMP)
In the case of a Proprietary Concern:

I hereby declare that neither I in my personal name or in the name of my Proprietary
concern M/s.__________________which is submitting the accompanying Bid/Tender nor
any other concern in which I am proprietor nor any partnership firm in which I am
involved as a Partner, are presently or have during the past three years, been placed on
any black list or holiday list declared by Indian Oil Corporation Ltd.
Or by any
department of any Government(State, Provincial, Federal or Central) or by any Public

Sector Organization in India or in any other country nor is there pending any inquiry by
Indian Oil Corporation Ltd. Or any Department of the Government or by any Public
Sector Organization in Indian or in any other country in respect of any corrupt or
fraudulent practice(s) against
me or any other or my proprietorship concern(s) or
against any partnership firm(s) in which I am or was at the relevant time involved as a
partner, except as indicated below:
(Here give particulars of blacklisting or holiday listing, an/or inequiry and in absence
thereof of state NIL)
In the case of a Partnership Firm:
We hereby declare that neither we, M/s.________________________,submitting the
accompanying Bid/Tender nor any partner involved in the said firm either in his
individual capacity or as proprietor or partner of any other firm or concern presently are
or within the past three years have been or has been placed on any blacklist or holiday
list declared by Indian Oil Corporation Ltd. Or by any department of Government
(State,Provincial, Federal or Central) or by any Public Sector Organization in India or in
any other country nor there is any pending inquiry by Indian Oil Corporation Ltd. Or bby
any Department of any Government(State,Provincial,Federal or Central) or by any
Public Sector Organization in India or in any other country, in respect of corrupt or

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fraudulence practice(s) against us or any partner or any partner or any other concern or
firm of which he is proprietor or partner,except as indicated below:
(Here give particulars of blacklisting or holiday listing and/or inquiry and in the absence
thereof state NIL).
In the case of Company:
We hereby declare that neither we or a parent, subsidiary or other company under
direct or indirect common parent(associate company) are presently nor have within the
past three years been placed on any holiday list or black list declared by Indian Oil
Corporation Ltd. Or by any Department of any Government(State, Provincial, Federal or
Central)or by any Public Sector Organization in India or in any other Country: and that
there is no pending inquiry by Indian Oil Corporation Ltd. Or by any Department of any
Government(State, Provincial,Federal or Central) or any Public Sector Organization in
any country against us or a parent or subsidiary or associate company as aforesaid in
India or in any other country, in respect of corrupt or fraudulent practice(s),except as
indicated below:
(Here give particulars of black listing or holiday listing and/or inquiry and in the absence
thereof state NIL)
It is understood that if this declaration is found to be false in any particular, Indian Oil
Corporation Ltd. Shall have the right to reject my/our bid, and if the bid has resulted in a
contract, the contract is liable to be terminated without prejudice to any other right or
remedy (including black listing or holiday listing) available to Indian Oil Corporation Ltd.
Place
Signature of Bidder
Date
Name of Signatory

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ANNEXURE VII
INDIAN OIL CORPORATION LTD. (M.D.)
DGM (Contract Cell),
Regional Contract Cell, NRO
No.1, Sri Aurbindo Marg
Yusuf Sarai, New Delhi-16
Dear Sir,
This is to certify that nothing is payable by me/us to Corporation. In case it is found that some amount is
outstanding against me/us payable to corporation, the same may please be recovered from my/our bills
against this contract.
I/We am/are also agreeable to relieve my/our labourers for training pertaining to safety operations of
Terminal as required by corporation.
Thanking you,
Yours faithfully
Proprietor/Partner of Firm
Date:

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Annexure- VIII
(On non-judicial stamp paper of Rs.100/-)
INDIAN OIL CORPORATION LIMITED (MARKETING DIVISION)
CONTRACT AGREEMENT FORM
THIS
AGREEMENT
made
this
__________________________day
of
________20
two
thousand______________ between Indian Oil Corporation Ltd. (Marketing Division) A company
incorporated under the Companies Act 1956 and having its Registered office at Indian Oil Bhawan, G-9
Ali Yavar Jung Marg Bandra (East), Bombay-400051 hereinafter called the corporation ( which
expression shall include its successors and assigns) on the one part and M/s.
_________________________________________ Limited a company incorporated under the Indian
Companies Act __________________ and having its Registered Office at _______
_______________ Hereafter called the contractors (which expression shall include his heirs,
executors, administrators and assigns/partner or partner s for the time being constituting the said firm
their or his survivors and their respective heirs, executors, administrators and assign/its successors and
assigns of the other part. WHEREAS the Contractors is/are desirous of carrying out the work of a
haulage, clearing and forwarding agent for the Corporation and WHEREAS the Corporation has agreed to
appoint the Contractors upon the terms and conditions hereinafter recorded NOW THIS AGREEMENT
WITHESSTH AND IT IS HERE BY AGREED by and between the parties hereto as follows:
1) The contractors will provide all the equipment and manpower required for carrying out any of the
work assigned to them as detailed in schedule of rates attached hereto, by the corporation under this
contract by the Depot Superintendent /installation Manager or his down delegate authority at
___________________Depot/Installation.
2) The Corporation shall pay to the Contractors for the performance of the various works at the rates
specified in Schedule attached hereto. The said Schedule of Rates may be altered from time to time by
mutual consent of the parties and upon such amended schedule of rates being signed by the parties
hereto the same shall there upon from part of this agreement. Such amended schedule of rates shall
become effective as from the date specified in such amended schedule.
3) The contractors shall submit to the Depot Superintendent / Installation Manager bills every month by
a stipulated date and in the form prescribed by the Corporation to which the Contractors is/are attached.
4) That the compliance of all Government Rules and Regulation regarding employment and working
Conditions of personnel, including various statutory facilities shall be provided by the contractors. The
contractor will be responsible for any fines for non-compliance of any such rules.
5) The contractors shall maintain all records as required under the Factories Act/Payment Of Wages Act/
Workmen Compensation Act/Employees State Insurance Act or any other Act in force at that time. These
records will be open for inspection to the Corporations representative as and when required.
6) The contractors will be liable for any loss of damage to the Corporation, Corporations employee,
contractors employee or to any third party resulting from fire , leakage, negligence, explosion, accident
or any other cause in carrying out the work assigned to them and the contractors shall indemnity and
keep the corporation indemnified against any such losses or damage and shall pay to the Corporation
such amount as the corporation may be called upon by law to pay.
All labour, workmen and persons employed by the contractors own labour so that no service condition,
payment liabilities retrenchment, compensation or any other labour liability in respect of such persons
would attached to the corporative and the contractors will have to indemnify the corporation against the
same.

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7) The contractors will make good to the corporation any losses arising from: a) The confiscation by Government or local authorities of any goods delivered to the contractors for
transportation clearing forwarding.
b) Loading unloading or in transit. It is to be clearly understood that the property in the goods in
possession or power of the agent will remain in the sole and absolute property of the corporation
provided however that the said agents will liable for any loss of damage to the said goods and their
liability will not be merely that of a bill.
8) That the contractors agree to employ competent and efficient employees and operators to ensure that
work is done correctly. Any loss caused on account of contractors employees negligence or any other sub
agents excluding road transport employed by him, theft, default or any commission or conduct shall be
made good by the contractors. Contractors employees and representatives inside the corporations
depot/installation should confirm to the corporations working rules.
9) The contractors agree /agrees to clear / forward consignment by rail /road//air or water within a
reasonable time of being asked to arrange for the same. Any damage/stores / other charges levied by
the transporters or storage owners would be to the contractors account unless he or they able to prove
that they are not allowed sufficient time for carrying out the duties. The contractors will also be
responsible for the safe conduct of goods in transit with them.
10) In the event of the contractors failure to carry out the work assigned to them within a reasonable
time. The contractor shall be liable to make good to the corporation any extra expenses that may be
incurred by the corporation in making other arrangements for carrying out the work.
11) The rates specified in schedule attached here to or in substituted as provided here under will apply
under all working conditions and the contractors will not be entitles to any extra allowances.
12) Any octroi /terminal other taxes, wharfage or landing charges paid by the contractor will be
reimbursed by the Corporation on production of original receipt payment of demurrage and such other
charges which may
arise due to negligence/tardiness of the contractor shall nor be covered under the above unless such
payment are admitted by the corporation for reimbursement.
13) The contractor will deposit a sum of ______________ (Rupees ___________________
_______________________________________________ ), Which the corporation for the due
performance of the work corporation to appropriate the entire deposit or any part thereof against
damages, costs, charges or expenses arising out of the contractor failure to observe any of the terms and
condition of the contract. This is without prejudice to the other remedies under the law open to the
corporation.
14) The contractor shall be responsible for and shall pay any compensation to their employees payable
under the workmans compensation Act, 1923 & 1933 and the amendment thereto for the injuries
caused to the workman. The contractor shall be responsible for any pay the expenses for providing
medical treatment to any employees who may suffer any bodily injury as a result of accident. The
contractor shall be liable for the all payment to has there staff employed for the performance of carrying
out of the said work and the corporation shall in no event be liable or responsible for any payment and
the contractors shall keep the corporation the corporation indemnified against the same and from all
proceeding in respect thereof.
In every case in which by virtue of the provisions of section 12 sub section (1) if the workmens
compensation Act.1923 the corporation is obliged to pay compensation to a workman employed by the

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contractors in execution of the works the corporation will recover from the contractors the amount of the
compensation so paid and without prejudice to the rights of the company under section 12, subsection
(2) of the said act. The corporation shall be at liberty to recover such amount or any part thereof by
deducting it from the security deposit or from any sum due by the corporation to the contractors whether
under this contract or otherwise. The corporation shall not be bound to contest any claim made against it
under section12, subsection (1) of the said Act except on the written request of the contractors and upon
his giving to the corporation full security for all costs for which the corporation might become liable in
consequence of contesting such claim.
15) The corporation reserves the right to award parallel contract or to terminate this contract at any time
after giving one months notice.
16) In case of any dispute or difference arising out of this Agreement the matter shall be referred to the
sole arbitration of Director(Marketing) of contracting Corporation or to some officer of the Corporation
who may be nominated by the Director(Marketing) of contracting Corporation, whose decision shall be
final and binding on the contractor. The contractor has/have agreed to this reference knowing fully well
that the Arbitrator so agreed is the manager of the corporation and it shall not be opened to him /them
to challenge the reference and award on this ground.
17) The contract is valid for two years and extendable for one more year on the same rates, terms and
conditions at the sole discretion of IOCL.
18) The contractors shall pay E.S.I.C. Corporation (Employees) and shall be responsible for recovery and
remittance of employee contribution. The contractors shall maintain all records as stipulated under
E.S.I.C. Act.
19) Any goods in the custody or power of the contractors at the time of termination of contract by efflux
of time or by notice or otherwise however shall be handed over to the Corporation Property
20) The contract shall be valid w.e.f.__________________to___________________
Signed and delivered on behalf of the
INDIAN OIL CORPORATION LTD.
In the presence of
Witness:
Signed and delivered by the within
Named in the presence of
Witness:

(On non-judicial stamp paper of Rs.100/-)

(To be executed on obtaining work order)
Indemnity Bond/ Undertaking For P.F. Registration Performa
(To be typed in double spacing)
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ANNEXURE-IX
From:
M/s:
(Contractor)
To,
M/s Indian Oil Corporation Ltd.
Sub: (1) Work order No..Dated:
(2) Agreement NO...Dated:...
THIS INDEMNITY BOND/UNDERTAKING executed at
This .day of ..20by
M/s..
hereinafter called The Contractor (which expression shall mean and include, of the context so admits
the partners or partner for the time being of the Firm and their of his respective heirs, executors and
administrators its successors and assigns in law) in favour of INDIAN OIL CORPORATION LIMITED A
COMPANY INCORPORATED UNDER THE companies Act, 1 of the 1956 and having its Registered Office at
Indian Oil Bhawan, G-9 Ali Yavar Jung Marg Bandra (East), Bombay-400051 hereinafter called the
corporation ( which expression shall include its successors and assigns law).
WHEREAS the corporation desirous of having executed certain Work Order No. Dated
.. issued by the Corporation on the contractor has caused drawing specification and bills of
quantity showing and describing the work to done prepared and the same have been singed by or on
behalf of the parties hereto and WHEREAS the contractor have agreed with the corporation to execute
and perform the said work specified in the said work order upon certain term and condition provided in
the agreement executed between the contractor and the Corporation and also contained in the general
condition of contract attached thereto.
AND WHEREAS the contractor are bound by law to comply with the provisions of various Labor Laws like
Minimum Wages act. 1948: Equal Remuneration Act. 1976: inter state Migrant workmen (Regulation and
abolition) Act 1970. Workmens Compensation Act, 1923; Employees State insurance Act as also the
Provident Fund Act providing for provident fund Scheme for laborer engaged by the contractor but in the
event of violation of the provision of various amenities and facility to the works under the different labor
laws. Not only the contractor but also the Corporation as the principal employer becomes liable for the
acts of omission and commission by the contractor.
IT IS THEREFORE THE INTENT OF THIS INDEMINTY BOND/UNDERTAKING BY THE CONTRACTORS to
identify and keep indemnified the Corporation as stated hereinafter.
1. The contractor hereby undertake to furnish a Certificate with regards to the number of laborers to the
employed by them in the Corporation other Organization throughout the country to the location in-charge
of the Corporation where the work is undertaken by the contractor.
2. The contractor hereby confirm and state that they are duly registered under the contract labor
(Regulation & abolition) Act, 1970 as amended from time to time and that they undertake to furnish a
certified copy of the requisite License obtained by the contractor from the competent authority to the
corporations representative.

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3. The contractor hereby undertake to keep proper records of attendance of his laborers and will give
opportunity to the officer of the Corporation to supervise the same and confer upon the Corporations
representative the right to counter-sign the said register if so required by the Corporation. The contractor
shall provide a copy of the pay sheets to the location in-charge of the Corporation nominated by the
Corporation for supervision of the payment of wages made to the labor by the contractor and also confer
the right on the Corporations representative to supervise the payment of the laborers on the spot
whenever required by the Corporation.
4. The contractors state that they are fully aware of the provisions of the Provident Fund Act particularly
with regard to the enrolment of the laborers as members of Provident Fund. The contractors further
confirm that they are aware of the provisions and that they are obliged to recover Provident Fund
contribution from the eligible laborers engaged by them and after adding their own contribution remit the
same to RPFC. The Contractors state and confirm that they are fully aware of their obligation to remit the
said amounts on account of Provident Fund to the RPFC within the prescribed period and that they have
obtained a separate code number from the Regional Provident Fund Commissioner which is bearing S.No.
.. dated from RPFC .
5. The contractors will afford all opportunities to the officers of the Corporation whenever required to
verify that the Provident Fund is actually deducted by the Contractors from the wages of the laborers and
the
same together with the contractors contribution has been duly remitted by the contractors to the
concerned PF Commissioner. The contractors also undertake to provide photocopy of the receipt issued
by the concerned P.F. commissioner for having received the P.F. contribution from the contractors.
6. In the event of location in charge of the corporation is not satisfied about the payment of wages made
and recovery of P.F. etc. form the laborers employed by the contractors. The contractors hereby agree
and authorized the corporation to with holds the payment of their bills till the contractors complete all
their obligations.
7. Notwithstanding the provisions contained in clause 4 above, the contractors hereby undertake and
authorize the corporation to recover dues payable by the contractors to the laborers employed by them
as also amounts on account of P.F. contribution. (including the contractors contribution) as also all losses,
damage, costs, charges, expenses, penalties from their bills and other dues including the security
amount.
8. The contractors hereby agree, confirm and declare that they have fully complied and will comply with
the provisions of various labor laws, particularly those referred to herein above and that no violation of
the provisions of various amen ties and facilities to the workers under different laws has been done by
them and in the event of any past or future violation of the various labor laws, the contractors shall
indemnify and keep the corporation duly indemnified against all losses, damage, costs, charges,
expenses, penalties suits or proceedings which the corporation may incurred, suffer or be put to.
9. The contractors herby agree that the aforesaid indemnity undertaking are in addition to and not in
substitution of the terms and conditions contained in the tender documents and the work order and also
the agreement executed by the contractors with corporation.
10. The contractors hereby confirm agree and record that this letter of undertaking and indemnity shall
be irrevocable and unconditional and shall be binding on their heirs, executors, administrators and legal
representatives and shall ensure for the corporations benefit and for the benefit of its successors and
assigns.

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11. That all question, issues, disputes and differences between the contractors and the corporation
arising under this indemnity bond/undertaking shall be referred to the arbitration in the same manner as
indicated in the contract dated .. Executed between the contractors and the corporation.
Yours Faithfully,
Date:
Witness (1)
(Full address)
Date:
Witness (2)
(Full address)

(On non-judicial stamp paper of Rs. 100/-)
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ANNEXURE-X
DECLARATION FOR CONTRAT WORKS

Sub: Contract/work order NoDated:
1. We the contractors hereby agree, undertake to faithfully observe and comply with the following during
the performance of the contract.
We shall:
a) Deploy trained and competent employees who are physically fit and are not suffering from chronic or
contagious disease.
b) Be responsible for and arrange and bear costs of such equipments, cleaning material, uniforms and
other paraphernalia necessary to render effectively the services required by the corporation.
c) Be responsible and liable for payment of salaries, wages, and other legal dues of our employees for
the purpose of rendering the services required by the corporation under the above contract and shall
maintain proper books of accounts, records and documents. We shall however as the employer, have the
exclusive right to terminate the services of any of our employees and to substitute any person instead.
d) Comply in all respects with the provisions of all statutes, rules and regulations applicable to us and or
to our employees and in particular we shall obtain the requisite license under the Contract Labor
(Registration and Abolition) Act, 1970 and the rules made for there under.
e) Ensure that our employees while on the premises of the corporation or while carrying out their
obligation under the contract, observe the standards of cleanliness, decorum, safety and general
discipline laid down by the corporation or its authorized agents and the corporation shall be the sole
judge as to whether or not we and or our employees have observed the same.
f) Personally and exclusively or employ sufficient supervisory personnel exclusively to supervisor the work
of our employees so as to ensure that the services rendered under this contract are carried out to the
satisfaction of the corporation.
g) Ensure that our employees will not enter or remain on the corporations premises unless absolutely
necessary for fulfilling our obligation under the contract.
h) Not do or suffer to be done in or about the premises of the corporation any thing whatsoever which in
the opinion of the corporation may be or become a nuisance or annoyance or danger or which may
adversely affect the property, reputation or interest of the corporation.
i) Not do or suffer to be done in or about the premises of the corporation anything whereby any policy of
insurance taken out by the corporation against loss or damage by fire or otherwise may become void or
void able.
j) Be liable for and make good damage caused to the corporations properties or premises or any part
thereof or to any fixtures or fittings thereof or therein by any act omission, default or negligence on our
part or on the part or our employees or our agents.
Indemnify and keep indemnified the corporation, its officers and employees from and against claim,
demands, actions, suits and proceedings, whatsoever that may be brought or made against the

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corporation by or on behalf of any person, body, authority whomsoever and whatsoever and all duties,
penalties, levies, taxes, losses, damages, costs, charges and expenses and all other liabilities of
whatsoever nature which the corporation may now or here after be liable to pay, incur or sustain by
virtue of or as a result of the performance or non performance or observance or noon observance by us
of any of the terms and condition of the contract. Without prejudice of the corporations other rights. The
corporation will be entitled deduct from any compensation or other dues payable to us, the amount
payable by the corporation as a consequence of any such claims, demands, costs, charges, and
expenses. The corporation shall not be responsible for death, injury or accidents to our employees, we
hereby agree to pay to the corporation such damages or compensation upon demand. The corporation
shall also not be responsible or liable for any theft, loss, damage or destruction of any property that
belongs to us or our employees lying in the corporation s premises from any causes whatsoever.
2. It is hereby declared that we are, for the purposes of this contract independent contractors and all
persons employed or engaged by us in connection with our obligation under the contract shall be our
employees and not of the corporation.
3. On the expiration of the contract or any earlier determination thereof, we shall forthwith remove our
employees who are on the corporation s premises or any part thereof failing which, our employees,
agents, servants etc. shall be deemed to be trespassers and on their failure to leave the corporations
premises. The corporation shall be entitled to remove all persons concerned (if necessary by use of force)
from entering upon the corporations premises.
4. We hereby undertake and declare that, in the event the workmen/ employees/ persons engaged by us
(the contractors employees) to carry out the purposes hereof, attempt to claim employment with the
corporation or attempt to be declared as employees of the corporation or attempt to become so
placed. Then on all such cases, we shall assist the corporation in defending all such attempts of the
contractors employees and we shall bear and pay solely and absolutely all costs, charges and expenses
including legal charges incurred or which may be incurred in defending all such attempt and in any
appeal; or appeals filed by the corporations therein or relating thereto and we hereby indemnify forever
the corporation against all such costs, charges and expenses including legal charges and against all and
any loss, expense or damages, whether recurring or not, financial or otherwise , caused to or incurred by
the corporation as a result of such attempt by the contractors employees.
5. It is hereby agreed that the corporation shall be entitled to set off any debt or sum payable by us
either directly or as a result of vicarious liability to the corporation against any monies payable or due
from the corporation to us or against any monies lying or remaining with the corporation and belongings
to us or any of our Partners or Directors.
6. That we are presently not under blacklisting/Holiday listing by any PSU Oil Company.
7. We further confirm that in case, the information given above is found to be incorrect, we will be liable
for any action under the terms of the tender/contract including termination of the contract and forfeiture
of the earnest Money/Security Deposit.
8. We also undertake that should there be any action against Corporation resulting in damages of whatso-ever nature to Corporation on account of award of contract in our favour on the basis of
misinterpretation, we shall keep the Corporation completely indemnified against all the losses/damages,
litigations, court actions etc.
Contractors Signature or Authority Attorney

To be witnessed by Notary
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ANNEXURE-XI
FORM OF BANK GUARANTEE

IN LIEU OF SECURITY DEPOSIT/INITIAL SECURITY DEPOSIT
(To be executed on Rs.100/- Stamp Paper)
BG NO:_________________
DATED:_________________
VALID UPTO:_____________
To,
INDIAN OIL CORPORATION LIMITED
(Marketing Division)
_______________________________
Dear Sirs,
In consideration of Indian Oil Corporation Limited (Marketing Division) (hereinafter called the
Corporation which expression shall include its successors and assigns), having awarded certain work for
and relative to __________________(Name of the Project/Work) to _________________________
(Name and address of the TENDERER) (hereinafter called the TENDERER which expression shall include
its successors and assigns), upon certain terms and conditions inter-alia mentioned in the Corporations
Letter of Acceptance No. _____________________ ______ dated _________________read with the
relative Tender Documents (hereinafter collectively called the Contract, which expression shall include
any formal contract entered into between the Corporation and the TENDERER in supersession of the said
Letter of Acceptance and all amendments and/or modifications in the contract) inclusive of the condition
that the Corporation may accept a Bank Guarantee/Undertaking of a Scheduled Bank in India in lieu of
Cash Deposit of the Initial Security Deposit as provided for in General Conditions of Contract forming part
of the said Tender Documents:
We __________________________ (Name of the Bank), a body registered/constituted ________under
the ___________________ Act, having our Registered Office/Head Office at:_____________________
(hereinafter called the Bank which expression shall include its successors and assigns), at the request
of the TENDERER and with the intent to bind the Bank and its successors and assigns, do hereby
unconditionally and irrevocably undertake to pay to the Corporation at Mumbai forthwith on first demand
without protest or demur or proof or satisfaction and without reference to this guarantee upto an
aggregate limit of Rs.______ (Rupees _______________ only).
AND the Bank doth hereby further agrees as follows :i. This Guarantee/Undertaking shall be a-continuing guarantee and shall remain valid and irrevocable for
all claims of the Corporation upon the Bank made up to the midnight of ______________ provided that
the Bank shall upon the written request of the Corporation made upon the Bank at any time within 6 (six)
months from the said date extend the validity of the Bank Guarantee by a further 6 (six) months so as to
enable claims to be made under this Guarantee by a further 6 (six) months from the said date with the
intent that the validity of this Guarantee shall automatically stand extended by a further 6 (six) months
upon such request by the Corporation.
ii. The Corporation shall have the fullest liberty without reference to the Bank and without affecting in
any way the liability of the Bank under this Guarantee/undertaking at any time and/or from time to time
to amend or vary the Contract and/or any of the terms and conditions thereof or relative to the said initial
Security Deposit or to extend time for performance of the said Contract in whole or part or to postpone
for any time and/or from time to time any of the obligations of the TENDERER and/or the powers or
remedies exercisable by the Corporation against the TENDERER and either to enforce or forbear from
enforcing any of the terms and conditions of or governing the said Contract or the said Initial Security
Deposit or the securities available to the Corporation or any of them and the Bank shall not be released

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from its liability under these presents and the liability of the Bank hereunder shall remain in full force and
effect notwithstanding any exercise by the Corporation of the liberty with reference to any or all the
matters aforesaid or by reason of time being given to the TENDERER or any other forbearance, act or
omission on the part of the TENDERER or of any indulgence by the Corporation to the TENDERERs or of
any other act, matter or thing whatsoever which under the law relating to sureties or otherwise which
could but for the provision have the effect of releasing the Bank from its liability hereunder or any part
thereof and the Bank hereby specifically waives any and all contrary rights whatsoever.
iii) The obligations of the Bank to the Corporation hereunder shall be as principal to principal and shall be
wholly independent of the contract and it shall not be necessary for the Corporation to proceed against
the TENDERER before proceeding against the Bank and the Guarantee/Undertaking herein contained
shall be enforceable against the Bank notwithstanding the existence of any other Guarantee/undertaking
or security for any indebtedness of the TENDERER to the Corporation (including relative to the said
Security Deposit) and notwithstanding that any such undertaking or security shall at the time when claim
is made against the Bank or proceedings taken against the Bank hereunder, be outstanding or unrealized.
iv) The amount stated by the Corporation in any demand, claim or notice made with reference to this
guarantee shall as between the Bank and the Corporation for the purpose of these presents be conclusive
of the amount payable by the Bank to the Corporation hereunder.
v) The liability of the Bank to the Corporation under this Guarantee/undertaking shall remain in full force
and effect notwithstanding the existence of any difference or dispute between the TENDERER and the
Corporation, the TENDERER and the Bank and/or the Bank and the Corporation or otherwise howsoever
touching or affecting these presents for the liability of the TENDERER to the Corporation, and
notwithstanding the existence of any instructions or purported instructions by the TENDERER or any
other person to the Bank not to pay or for any cause withhold or defer payment to the Corporation under
these presents, with the intent that notwithstanding the existence of such difference, dispute or
instruction, the Bank shall be and remain liable to make payment to the Corporation in terms hereof.
vi) The Bank shall not revoke this undertaking during its currency except with the previous consent of the
Corporation in writing and also agrees that any change in the constitution of the TENDERER or the Bank
or the Corporation shall not discharge the Banks liability hereunder.
vii) Without prejudice to any other mode of service, a demand or claim or other communication may be
transmitted by fax. If transmitted by fax, the transmission shall be complete as soon as acknowledged by
bank.
viii) Notwithstanding anything contained herein:
(a) The Banks liability under this guarantee/undertaking shall not exceed (Amount in figures & words):
(b) This guarantee/undertaking shall remain in force up to _______and any extension(s) thereof; and
(c) The Bank shall be released and discharged from all liability under this guarantee/undertaking unless a
written claim or demand is issued to the Bank on or before __________ or the date of expiry of any
extension(s) thereof if this guarantee/undertaking has been extended.
ix) The Bank doth hereby declare that Shri (Name of the person signing on behalf of the Bank) who is
_______________ (his designation), is authorized to sign this undertaking on behalf of the Bank and to
bind the Bank hereby.
Dated this ________ day of _____ 20_ .
Yours faithfully,
Signature:
Name & Designation:______________
Name of the Branch:_______________

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ANNEXURE-XII
LIST OF DIRECTORS OF INDIAN OIL CORPORATION LIMITED

LIST OF DIRECTORS OF INDIAN OIL CORPORATION LIMITED
1.
3.
5.
7.
9.
11.
Shri B Ashok
Chairman
Indian Oil Corporation Limited,
Corporate Office,
Plot 3079/3
Sadiq Nagar, JB Tito Marg
New Delhi-110049
Shri Debasis Sen
Director (P & BD)
Indian Oil Bhawan
No.1, Sri Aurobindo Marg
Yusuf Sarai
New Delhi - 110016
Shri Cherian Verghese
Director (Human Resource)
Corporate Office,
Plot 3079/3
New Delhi-110049
Shri B.S. Canth
Director (Marketing)
(Marketing Division)
Indian Oil Bhawan
G-9, Ali Yavar Jung Marg
Bandra(East)
Mumbai- 400 051
Shri Ashutosh Jindal
Joint Secretary (M)
Ministry of Petroleum & Natural Gas
Shastri Bhawan,
New Delhi-110001
Shri Sanjay Kapoor
SCO 3, First Floor, Sector-11,
Panchkula 134112
Haryana
2.
4.
6.
8.
10.
12.
Shri Sanjiv Singh

Director (Refineries)
SCOPE Complex Core-2
7, Institutional Area
Lodhi Road
New Delhi - 110003
A. K. Sharma
Director (Finance)
Corporate Office,
Plot 3079/3
New Delhi-110049
Shri Anish Agarwal
Director (Pipelines)
Corporate Office,
Plot 3079/3
New Delhi-110049
Shri A.P. Sawhney,
Additional Secretary
Ministry of Petroleum & Natural Gas
Shastri Bhawan,
New Delhi-110001
Shri Subroto Bagchi

Chariman
Mindtree Ltd.
Global Village, RVCE Post
Mysore Road
Bangaluru-560059
Shri Parindu K.Bhagat
A/F/1, Shapath Tower-IV
Opp.Karnavati Club, Above Central
bank
S.G.Highway
Ahmedabad-380015
Updated list, as on last date of submission of bid may be verified from website
www.iocl.com

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DECLRATION FOR NON ENGAGEMENT OF CHILD LABOUR

(To be submitted on Letter head)
Name of Work : Annual Rate Contract of regular M&R works at Panipat Marketing Complex
Tender No.: RCC/NR/DSO/OPS/PT-114/2016-17
I/We hereby declare that
a) We are committed to elimination of child labour in all its forms
b) Neither We nor any of our nominated sub-contractor(s) are engaging Child Labour in any
of our work(s) in terms of the provisions of The Child Labour (Prohibtion & Regulation)
Act 1986 & other applicable laws.
c) We as well as our nominated sub-contractor(s) undertake to fully comply with provisions
of The Child Labour (Prohibtion & Regulation) Act 1986 & other applicable Labour laws,
in case the work is awarded to us.
d) It is understood that if I/We, either before award or during execution of Contract, commit
a transgression through a violation of Article b/c above or in any other form, such as to
put my/our reliability or credibility in question, the Owner is entitled to disqualify us from
the Tender process or terminate the Contract, if already executed or exclude me/us from
future contract award processes.position and duration of the exclusion will be
determined by the severity of transgression and determined by the Owner. Such
exclusion may be for a period of 1 year to 3 years as per the procedure prescribed in the
guidelines for holiday listing of the Owner.
e) I/We accept and undertake to respect and uphold the Owners absolute right to resort to
and impose suc exclusion.
Place :
Signature of bidder
Date :
Name of Signatory

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PROFORMA OF TENDER NOT TEMPERED

((To be submitted on Letter head)
Name of Work : Annual Rate Contract of regular M&R works at Panipat Marketing Complex
Tender No.: RCC/NR/DSO/OPS/PT-114/2016-17
I/We _____________________ (Name of Bidder), hereby declare

that:
I/We, hereby confirm that if any discrepancy observed in the submitted
tender at a future date, I/We will abide by all the terms and conditions as
per the document hosted on your website https://iocletenders.gov.in.
I/We further assure that we agree to all the decisions confirmed in Pre-Bid
Conference of the subject tender.
I/We have not tampered or modified the tender forms in any manner and
before uploading, same has been cross-checked with document hosted on
your website.
In case, if the same is found to be tampered/modified, I/We understand that
my/our tender will be summarily rejected and EMD/SD may be forfeited and
I am/We are liable to be banned from doing business with and/or
prosecuted.
Bidders Signature & Seal

Date:
Place:
E-mail address:

PT114

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Tender no :RCC/NR/DSO/OPS/PT114/2016-17

Due Date & Time: 03.06.2016 at 11:00hrs

INDIAN OIL CORPORATION LIMITED (M.D)

INDIAN OIL CORPORATION LTD.

DUE DATE: 03.06.2016, TIME: 11:00 Hrs

TECHNICAL / COMMERCIAL BID

INDIAN OIL CORPORATION LIMITED (M.D)

Notice inviting Tender

INDIAN OIL CORPORATION LIMITED (M.D)

INDIAN OIL CORPORATION LIMITED (M.D)

Annual Turn over

INDIAN OIL CORPORATION LIMITED (M.D)

INDIAN OIL CORPORATION LIMITED (M.D)

Notwithstanding any other condition/provision in the tender documents, in case of ambiguity or

INDIAN OIL CORPORATION LIMITED (M.D)

UNDERTAKING BY THE TENDERER(S)

NOTE: This declaration should be signed by the Tenderer's authorized representative ON

INDIAN OIL CORPORATION LIMITED (M.D)

Seal & Signature of Tenderer

TENDERERS COVERING LETTER

EMD Submission or Exemption Certificate

Balance sheets of preceding three years i.e. 2012-13, 2013-14 and

INDIAN OIL CORPORATION LIMITED (M.D)

Copy of latest income tax clearance certificate in absence of which an

Copy of Partnership deed OR Certificate of Incorporation ( if

Irrevocable Power of Attorney

Folder B (PRICE BID):

Tenderers name and address with seal

INDIAN OIL CORPORATION LIMITED (M.D)

GUIDELINES FOR TENDERERS

INDIAN OIL CORPORATION LIMITED (M.D)

14. Eligibility Criteria:

work means Upkeep/maintenance of mechanical equipments at locations handling

INDIAN OIL CORPORATION LIMITED (M.D)

17. SECURITY DEPOSIT

INDIAN OIL CORPORATION LIMITED (M.D)

Firms Contractor license / registration certificate.

INDIAN OIL CORPORATION LIMITED (M.D)

22. ACCEPTANCE OF WORK ORDER BY TENDERER

INDIAN OIL CORPORATION LIMITED (M.D)

SPECIAL CONDITIONS OF CONTRACT

INDIAN OIL CORPORATION LIMITED (M.D)

INDIAN OIL CORPORATION LIMITED (M.D)

INDIAN OIL CORPORATION LIMITED (M.D)

10. SAFETY OF EMPLOYEES

INDIAN OIL CORPORATION LIMITED (M.D)

INDIAN OIL CORPORATION LIMITED (M.D)

18. CANCELLATION OF ORDER

INDIAN OIL CORPORATION LIMITED (M.D)

22. PERIOD OF CONTRACT

INDIAN OIL CORPORATION LIMITED (M.D)

INDIAN OIL CORPORATION LIMITED (M.D)

DATA TO BE FILLED BY THE TENDERER FOR THE TECHNICAL EVALUATION

INDIAN OIL CORPORATION LIMITED (M.D)

DETAILS ON RELATIONSHIP WITH IOC's DIRECTORS ETC.

PART OF THE FORM APPLICABLE

Company Private/Public Co-operative

State whether tender is related to any of the

INDIAN OIL CORPORATION LIMITED (M.D)

Name of the Partnership Firm

Sate whether any of the partner is a Director of

If Yes to 4 state the name(s) of the Indian Oil

Sate whether any of the partner is related to any

If Yes to 6 state the name(s) of Indian Oil