Internal Audit Checklist - VSB/Facility 2015

Name of the VSB/Facility & City name

Site In charge Name & Contact No.
Regional Manager name & contact number
Name of the internal auditor
Date of Inspection/internal audit

S. No

Description

Verification
(Document /
Physical)

1.2

Is the Electricity Board Mains kept enclosed in order to protect

unauthorized / accidental contact?
Is Protectionn Relays are tested for healty operation properly?
(Relay test report/relay co-ordination staudy)

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1.3

Is MLTP DB free from loose connections, holes/gaps ?

1.4

Are temporary connection/cables connected with equipments are

free from cut and temporary joints without insulating tapping ?

1.5

Is a detailed thermography study carried out for the entire

electrical system to identify hot spots and areas of concern?
If yes then are the rectifications completed on the findings of the
report? Are the records available ?

Earthing

2
2.1

2.2
2.3

Criticality
(A / B / C)

Electricals (General)

1
1.1

Observations / Comments / Recommendations

(Provide exact details of where observation was made to ensure effective
action)

Is double body earthing provided for all electrical equipment /

electronic equipment / panels / distribution boards & metal
support frames like Cable tray, condenser unit body, battery metal
racks etc.?
Are all the Earthing strips for neutral earthing provided with
Insulator, in case of Transformer and DG ?
conforming earthing system for TN-C network. All earth pits and
grid resistance checked for healtyness( Check report)

2.4

Are all earth pits finished properly as per drawing and tested
periodically? Are record of earth resistance value & details of earth
pit displayed at site ?

2.5

Is the main meter box properly fixed and earthing done?

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Description

2.6

Are IGB (Internal Ground Bar) and EGB (External Ground Bar)
maintained with proper installation and earth connection?

2.7

Are Preventive Maintenance records indicating for Electrical

Installation earth resistance < 2 Ohm, Grid <0.5 ohm and for Node
installation <1 Ohm, Grid <0.5 Ohm?

Verification
(Document /
Physical)

Observations / Comments / Recommendations

(Provide exact details of where observation was made to ensure effective
action)

Criticality
(A / B / C)

Fire Fighting

3.1

Are there ABC or CO2 type Fire extinguishers available at the site
(mechanical foam type extinguisher available near diesel storage)?
Are the extinguishers numbered?

3.2

Are the extinguishers easily accessible?

Are these in working condition and periodically maintained?

3.3

Are all the smoke detectors in working condition? (Check on

sample basis)

3.4

Is the standalone battery backup provided for the Fire Alarm

system and oparable for at least 2 hrs.?

3.5

Is there a Gas based Fire Suppression system installed for Data

centre area?
Is Fire Suppression System checked for healtyness( Preventive
Maintenance records)

3.6

Are signages and handles provided on the exit doors for easy
opening in case of an emergency? If panic bars are provided then
ensure that these are connected to the fire alarm hooter and the
access control system for Data centre?

3.7

Are all emergency exit doors kept kept free of obstructions?

Battery Bank

4
4.1

Are the DG battery terminals and VRLA battery cell safely covered?

4.2

Are all UPS battery cells placed in the rack and labeled?

4.3

Are O/P cable terminations tight to prevent sparking? (only

physical inspection- No overheating marks and chaffling marks - no
need to pull the cables to check tightness)

4.4

Whether Preventive Maintenance Sheet and safety instruction

sheet displayed / available ?

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Description

Verification
(Document /
Physical)

Observations / Comments / Recommendations

(Provide exact details of where observation was made to ensure effective
action)

Criticality
(A / B / C)

SMPS - Power Plant

5
5.1

Whether power plant installed, commissioned and positive

earthing done?

5.2

Is the surge protection device in operating condition?

5.3

Is the cable insulation for cable terminations and connections, free

from, cracks, frayed sheath, improper glanding and wrong sizes of
glands ?

5.4

Whether Preventive Maintenance Sheet displayed / available ?

Diesel Generator

6
6.1

Is DG set, diesel tank & DG stack provided with double body

earthing?

6.2

Whether ant vibration pads are installed and well maintained?

6.3

Is the DG Canopy free from water leakage ?

6.4

Is the area free from lube oil or diesel leakage ?

6.5

Are battery lead terminals tightened, lubricated and protected?

6.6

Is canopy light and exhaust fan working in order ?

6.7

Is the DG set exhaust pipe end covered with bird mesh or if the
exhaust pipe is vertical - is the pipe provided with flapper to
restrict entry of unwanted objects?

6.8

Are conductive hoses used to transfer diesel?

Is earthing and bonding done during diesel transfer to prevent
sparks due to static charge accumulation?

6.9

Preventive maintenance sheet displayed / available, specialized

rules & warning sign displayed / available ?

Air Conditioners

7
7.1

Whether Power Cable termination done with proper Lugs?

7.2

Is double body earthing provided on the AC unit?

7.3

Is the AC system free from unusual vibration, overheating or noise?

7.4

Whether Preventive Maintenance Sheet displayed / available ?

LT Panel

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Description

Verification
(Document /
Physical)

Check if the panel is free from any missing switch handles and
knobs?
Is LOTO practices followed? Is LOTO tools and process availble on
site? Are electricians having LOTO knowledge?
Is updated SLD displayed with electrical & mechanical interlocks
mentioned prominently ?

8.4

Are the ground connections of panel, panel /sub panel earthing

continuity and bus bar support tightly secured?

8.5

Is the panel free of any unwanted openings?

8.6

Are ISI approved rubber mat laid in front and back of electrical
panels?

8.7

Are the panels properly identified from front and behind for easy
identification and prevent human error?

8.8

Whether Preventive Maintenance Sheet displayed / available ?

8.1
8.2
8.3

Observations / Comments / Recommendations

(Provide exact details of where observation was made to ensure effective
action)

Criticality
(A / B / C)

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Verification
(Document /
Physical)

Description

Observations / Comments / Recommendations

(Provide exact details of where observation was made to ensure effective
action)

Criticality
(A / B / C)

UPS

9
9.1

Is proper grounding done?

9.2

Is any loose connection or overheating?

9.3

Whether Preventive Maintenance Sheet displayed / available ?

Transformer

10
10.1

If the transformer is oil type - is it installed in open and well

ventilated place?

10.2

In case of Dry type transformer - is the room where transformer is

installed - well ventilated and kept clean?

10.3

Are fire fighting equipment like sand buckets and fire extinguishers
available in transformer area and well maintained?

10.4

Is unauthorized access in the transformer area prevented?

Personal Protective Equipment (PPE)

11
11.1

Are PPE as mentioned in the PPE needs assessment for specific

activity used while work is carried out in the facility? Check work
permit document for confirmation.

11.2

Are the PPE as per requirement available in the location ?

11.3

Are PPE items stored and maintained properly to avoid damage?

11.4

Is 'PPE Maintenance Register' available and maintained up-to-date?

Additional Explanation or Comments :

Signature of Internal Auditor

Signature of Site In Charge

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