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JOB DESCRIPTION

DEPARTMENT

FINANCE

JOB TITLE:

RECONCILIATION OFFICER: FINANCE

JOB GRADE:

GL5 (recommend re-grade to GL 7)

NAME OF JOB HOLDER:

VACANT

NAME OF DIRECT SUPERVISOR: THERESA GROBLER

NUMBER OF SUBORDINATES:

NONE

PRIMARY PURPOSE OF THIS POSITION


Responsible for the preparation of selected monthly general ledger reconciliations for Bank
Windhoek Limited, including assisting in managing the Value Added Tax process in the Bank.
Assistance will be expected with ad-hoc duties as required within the department.
Key Performance Areas (KPAs)
1.

2.

General ledger reconciliations


Responsible for the preparation of selected monthly general ledger reconciliations for
Bank Windhoek Ltd within the given timeframe and ensuring preparation is performed
in terms of the General Ledger policy.
Report any losses, irregularities and/or variances identified during the preparation of
the reconciliations.
Recommend corrections for variances to ensure timely resolutions
Responsible for the creation of journals to correct issues identified during the
completion of the previous months reconciliations.
Preparation of old outstanding items on SAP-related-accounts schedule for inclusion
in the bank-wide schedule of possible losses.
Assist with the resolution of old outstanding items at a bank-wide level in order to
decrease provisions for outstanding items.
Taxation
Assist with the preparation of VAT returns by:
- Generating VAT-related reports and reconciling to general ledger accounts; and
- Investigating reconciling items and prepared correcting journals (if required).
- Communicating with branches/ departments on variances noted during the
preparation of the reconciliation.

3.

Responsible for the submission of import VAT returns, comprising of goods and
services, which includes:
- Obtaining necessary documentations from branches and/or third parties and
ensure validity and accuracy thereof;
- Submitting required information to clearing agents for the preparation of border
documents; and
- Obtaining necessary documents from clearing agents to support imported goods.
Responsible for the preparation of monthly reconciliations for import goods and
services VAT accounts, which includes:
- Obtaining Asycuda reports from clearing agents; and
- Investigating variances between Asycuda reports and processed transactions on
the Banks system(s); and
- Prepare correcting journals (if required).
Responsible for the timeous submission of all other taxation and stamp duty returns,
as well as any related payments (if any).
Report any irregularities identified during the preparation of the reconciliation and
return to management.
Assist with the resolution of queries from the Receiver of Revenue on both VAT and
VAT on imported duties.
Responsible for obtaining letters of good standing from the Receiver of Revenue for
the Group, as and when required.
Ad-hoc duties
Assist with the reconciliations of the following areas, as and when required:
- Cards reconciliations;
- EFT reconciliations;
- Branch specialist reconciliations.
Willing to perform any other reasonable and lawful duties assigned by management.

Core Competencies:
Understands quickly
Attentive
Applying theoretical knowledge in practise
Ability to work with numbers
Ability to compare and classify
Time-conscious
Ability to work under pressure
Adaptable
Preserving
Good communication skills (verbal and written, in both English and Afrikaans)
Experience/Knowledge & Skills
3 year Accounting degree
2 years practical experience in accounting and VAT
Experience in Reconciliations
Computer literacy essential, especially Excel.
SAP experience will be an advantage
Sound knowledge in VAT
QUALIFICATION
Degree in accounting or equivalent

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