ORACLE DATA SHEET

BELGIUM
COUNTRY SPECIFIC FEATURES
As of Release 12.2. Generated on April 22, 2016

Oracle E-Business Suite helps organizations compete globally while they

manage their businesses locally. Because it's designed for global
organizations doing business worldwide, new features and upgrades for
STANDARDIZE ON A SINGLE GLOBAL
SYSTEM:

Oracle E-Business Suite are delivered simultaneously to all markets, in

With Oracle E-Business Suite to manage

your business systems at a global level, you
can:

a single code set with the standard products, allowing countries to

Provide corporate consistency and global

visibility with centralized business
functions

describes the capabilities provided by Oracle E-Business Suite to

Extend core business systems with a

standards-based business platform
Accommodate global data standards with
a native global platform

benefit immediately. This document, Belgium Country Specific Features,

address local business and regulatory requirements in Belgium.
How Oracle delivers Globalization
Oracle E-Business Suite addresses geographic requirements through a comprehensive
global solution set that is comprised of the following components: (See Figure 1 below.)

Global Technology Platform provides consistent technology support for global

requirements across all applications.

Globalization Capabilities are delivered through rules-based engines that support

globally diverse requirements in areas such as accounting, payments, payroll, taxes,
and others.

Localizations enhance the globalization capabilities by providing support for

country specific legislative and business requirements. The following localization
delivery methods exist:

MEET THE CHALLENGES OF

GLOBALIZATION WITH ORACLE EBUSINESS SUITE

Product Localizations: Delivered in product, by Development organization

Add-on Localizations: Delivered via My Oracle Support, by Development and

Regional Localization centers.

Only Oracle's global software platform

enables the rapid deployment of costefficient and compliant business processes

Partner Localizations: Delivered by Oracle's partners

Please note that not all these delivery methods are applicable to every country.

that lead to success in your business.

ORACLE DATA SHEET

Configurable Global Foundation

Supports Deep Localization:
In Oracle E-Business Suite, these
capabilities can be adapted to local
business practices:
Chart of accounts
Accounting rules

Oracles Globalization Solution

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Localizations
Localizations

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may not have enough memory to open the
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Product
Product
Localizations
Localizations

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Add
-on
Add-on
Localizations
Localizations

Partner
Partner
Localizations
Localizations

Financial reporting

Applications

Payment formats
Tax and withholding calculations
Tax reporting
Asset valuation and depreciation
methods
Inventory valuation
Payroll
Workforce administration
Data privacy
Corporate governance

Financial
Management

Human Capital
Management

Supply Chain
Management

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Global
Global Architecture
Architecture

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displayed. Your computer may
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open the image, or the image
may have been corrupted.
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then open the file again. If
the red x still appears, you

Accounting
Accounting
Engine
Engine

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displayed. Your
computer may not
have enough memory
to open the image, or
the image may have
been corrupted.
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compu

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displayed. Your
computer may not
have enough memory
to open the image, or
the image may have
been corrupted.
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comput

Bank
Bank
Model
Model

Ledgers
Ledgers

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have enough memory
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been corrupted.
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comput

Legal
MDM
Entities

ed. Restart your computer, and then open the file again. If

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displayed. Your
computer may not have
enough memory to open
the image, or the image
may have been
corrupted. Restart your
computer, and then
op

The image cannot be

displayed. Your
computer may not
have enough memory
to open the image, or
the image may have
been corrupted.
Restart your
comput

Payments
Payments
Engine
Engine

Tax
Tax
Engine
Engine

Local business practices

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Global
Global Platform
Platform

ed. Restart your computer, and then open the file again. If

Common Information Model

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Data
Data
Formats
Formats

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Languages
Languages

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Reporting
Reporting

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SOA
SOA

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BI
AIA

Figure 1: Oracle's Globalization Infrastructure

Oracle E-Business Suite has been successfully implemented by companies in more than 150 countries
worldwide.
Oracle delivers specific localizations for the following countries:

Used in more than 150 countries,

Oracle E-Business Suite lets you
operate wherever your customers,
suppliers, or employees are
located all on one native, global
platform.

Americas
Argentina
Brazil
Canada

Europe, Middle East & Africa

Austria
Netherlands
Belgium
Norway
Bulgaria
Poland

Asia Pacific
Australia
China
Hong Kong

Chile
Colombia
Mexico

Croatia
Czech Republic
Denmark

Portugal
Romania
Russia

India
Japan
Korea

Peru
Puerto Rico
USA

Egypt
Finland
France

Saudi Arabia
Slovakia
South Africa

Malaysia
New Zealand
Philippines

Venezuela

Germany
Greece
Hungary

Spain
Sweden
Switzerland

Singapore
Taiwan
Thailand

Ireland
Israel
Italy
Kazakhstan
Kuwait

Turkey
UAE
Ukraine
United Kingdom

ORACLE DATA SHEET

How to read this Document

GLOBAL SOLUTIONS FROM ORACLE:
With successful implementations of Oracle
E-Business Suite around the world, only
Oracle offers the solutions that
organizations need to adapt to local
conditions while still managing globally.
Country specific capabilities for deep
localization, business processes that can
be adopted and used worldwide and
centralized systems for managing your
business on a worldwide scale make
Oracle E-Business Suite the right global
software platform to help your business
compete and thrive in a global economy.

This document starts with a high level summary of the requirements supported for Belgium,
organized by product family and functional category. The document then provides a detailed
description of the requirements and the features available in E-Business Suite to support these
requirements.
Overview
The following tables highlight the functional categories for which Oracle E-Business Suite
offers country specific features in Belgium: Financial Reporting & Governance, Local
Business Standards, Payments, Statutory Accounting - Fiscal Book, Transaction Tax, Human
Resources.
Functional Categories
for Financials
Financial Reporting & Governance
Local Business Standards
Payments
Statutory Accounting - Fiscal Book
Transaction Tax
Functional Categories
for Human Capital Management
Human Resources

Oracle

Partner

Oracle

Partner

Belgium Requirement Maps

The following tables list the key requirements supported in Oracle E-Business Suite for
Belgium. The requirements are categorized into functional areas as shown below.
Financials
Financial Reporting & Governance
Financial Reporting & Governance

Ability to support IFRS 'International Financial Reporting

Standards'

Local Business Standards

Local Business Standards

Advanced Collections

Payments
Payments

Banking Solution

Direct Debits

EFT Payment Formats

Ability to net Payables and Receivables transactions

Payment to a trading partner on behalf of original supplier

Single Euro Payments Area (SEPA)

ORACLE DATA SHEET

Statutory Accounting - Fiscal Book

Statutory Accounting - Fiscal Book

Ability to execute 'Translation and Revaluation' as per

accounting standards
Ability to maintain data according to the local time zone
Document sequencing
Support local "Chart Of Accounts"(COA) and Support user
definable COA
Year-End Closing for the Income and Balance accounts
Fiche 281.50 (income taxes individual slip) / 325.50 (income
taxes summary slip) report and XML output
Statutory Accounting Books

Transaction Tax
Transaction Tax

XML Electronic file for European Sales Listing

Annual VAT Report

European Sales Listing (ESL)

Monthly Purchase Journal

Monthly Sales Journal

Tax Registration Number (TRN) validation

VAT Declaration Preparation Report

Human Capital Management

Human Resources
Human Resources

Record details of Employees and their Employment

ORACLE DATA SHEET

Belgium Requirement Maps - Details

This section provides a detailed description of each requirement and the corresponding features.
1. Ability to support IFRS 'International Financial Reporting Standards'
Requirement Name
Product Family

Description
Functional Category
Requirement Type

Ability to support IFRS 'International Financial Reporting Standards'

Financials
International Financial Reporting Standards (IFRS) are intended to bring transparency,
accountability and efficiency to financial markets around the world. Whilst member countries of
the EU were among the first to mandate the adoption of IFRS standards momentum is gaining
across the globe for either the immediate or future adoption of IFRS and the ability of
accounting systems to accommodate this important requirement.
Financial Reporting & Governance - IFRS IAS
Legal Requirement

Feature Name

Feature Description

Delivery Type

IFRS (International
Financial Reporting
Standards) Support

With Oracle Financial Applications, it is possible to create external

and internal reporting according to IFRS standards, from daily
business intelligence to post year-end statutory filing.

Global Capability

2. Advanced Collections
Requirement Name
Product Family
Description
Functional Category
Requirement Type

Advanced Collections
Financials
The requirement is to support advanced collections standard business practices for preparation
and generation of Dunning Letters in Western Europe.
Local Business Standards - Local Business Processes
Business Practice

Feature Name

Feature Description

Delivery Type

Advanced Collections - PreList Form

Feature provides a pre-list of dunning letters expected to be

generated at customer, account and bill-to and delinquency level in
a form, with the ability to display / edit and exclude dunning from this
pre-list.
Feature provides a report to print the dunning pre-list in draft mode
and final mode.
Feature provides a specific concurrent program which can be used
to generate the dunning letters and send the dunning letters to a
range of customers.

Add-on Localization

Advanced Collections - PreList Report

Advanced Collections Printing of Dunning Letters

Add-on Localization
Add-on Localization

3. Banking Solution
Requirement Name
Product Family

Description

Functional Category
Requirement Type

Banking Solution
Financials
It is a legal requirement in Belgium to provide the following:
- Import bank statements automatically from ISABEL bank file (CODA 128 format)
- Create receipts from ISABEL bank file (CODA 128 format) and automatically identify these
receipts when the customer bank account is supplied in the upload information (also referred to
as "auto learning")
- Reconcile automatically with customer invoices where possible
- Produce a Belgian financial report based on financial journals
Payments - Electronic Banking Integration
Legal Requirement

Feature Name

Feature Description

Delivery Type

Banking Solution

Solution includes :
- Loading of bank statements: load the data file as bank statement
lines using CODA 128 standards. After upload, the bank statements
are to be imported into Oracle Cash Management and reconciled
with payments / receipts.
- Import of receipts: load the data file as receipts in the Receivables
module using CODA 128 standards.
- Obtain the financial journal register: include a posting from Cash
Management to GL and a financial journal register (Financial
Journal/Journal Financier). The financial information is sequentially

Add-on Localization

ORACLE DATA SHEET

Feature Name

Feature Description

Delivery Type

numbered within a bank account reflecting the physical bank

statements. The GL entries are categorized by bank. Enhanced
control mechanisms are built within Cash Management in order to
post completed bank statements only and not to permit changes
once a statement has been posted to GL.
- Direct debits file format: generate direct debits (debit directly the
client's bank account). The format file output should be based upon
standard functionality and uses bank standard DOM-80 format. The
output file can be sent via ISABEL.
- Auto Learning: This enables the automatic identification of
uploaded receipts when the customer bank account is supplied in
the upload information. Oracle Applications maintains a list of
customer bank accounts in order to accomplish this. Auto learning
supports the three cases of bank account, namely Belgian account,
foreign account and IBAN (Belgian).
- Default Operating Unit per bank: 'Bank date' file may contain
receipts for which customer / invoice information may not be
available. The existing functionality creates all receipts under
operating unit in which the program is run. There should be a default
operating unit for each bank account in case the bank account is
associated to multiple operating units so that receipts actually are
created under that operating unit.

4. Direct Debits
Requirement Name
Product Family
Description
Functional Category
Requirement Type

Direct Debits
Financials
In Belgium, customers and suppliers agree to settle their outstanding amounts by using Direct
Debits. The customer (debtor) agrees that the bank should, at a specified time, transfer funds
for settlement of a particular invoice from his/her bank account to the supplier's (creditor's) bank
account.
Payments - Payment Formats
Business Practice

Feature Name

Feature Description

Delivery Type

Direct Debits

The Settlement Batch feature in R12 will be used for this feature to
automatically generate automatic receipts for customers with whom
predefined agreements exist to transfer funds from the customer's
bank account to yours on the receipt maturity date.

Add-on Localization

The Create Settlement Batch program creates the actual EFT-file for
the supplier which is sent to its internal bank for Direct Debit
Transactions in EUR currency only. When the bank receives the file
it will ensure that funds are transferred from the debtor's account to
the creditor's account on the receipt maturity date. The EFT file is
according to standard DOM80 (Layout 128) that contains Collections
and Reversal Instructions. Along with the EFT file, a Remittance
Advice is also sent to the bank. Users will run this request "Direct
Debit DOM 80 Format" from Oracle Payments to generate output.

5. EFT Payment Formats

Requirement Name
Product Family

EFT Payment Formats

Financials
Belgian companies use EFT payment formats in order to send payment instructions to both
domestic and foreign banks. The Belgian EFT payment format has been defined by the Belgian
Banking Association and provides the necessary electronic record formats to perform domestic
and foreign payments.

Description

Functional Category
Requirement Type

This requirement helps to capitalize on global opportunities with an integrated ERP system,
which helps address common business practices for payment processing in Belgium. This
requirement also helps in building a smarter business by enabling flexible electronic payment to
streamline the payment process and to reduce manual errors associated with the traditional
paper based payment process.

Payments - Payment Formats

Business Practice

ORACLE DATA SHEET

Feature Name

Feature Description

Delivery Type

EFT Payment Format

The Belgian EFT Payment Format allows you to format payments in

accordance to the standards defined by the "Association Belge des
Banques / Belgische Vereniging der Banken" (Belgium Bank
Association). This format is utilized for domestic electronic funds
transfers in euros and international electronic funds transfers in
foreign currency.

Product Localization

The EFT domestic payment program verifies that all bank accounts
utilized are valid according to Belgian standards. The EFT
international payment program verifies that all bank accounts utilized
(IBAN's) are valid according to Belgian standards, allowing
organizations in the Euro-zone to benefit from reduced bank
charges for cross-border payments. BI Publisher is used to create
the output and thus allows the implementor to modify the proposed
layouts / formats.

6. Ability to net Payables and Receivables transactions

Requirement Name
Product Family
Description
Functional Category
Requirement Type

Ability to net Payables and Receivables transactions

Financials
Where a company has both Payables and Receivables transactions with the same third party,
they may agree with that third party to settle the debt and liability amounts by off setting or
netting a selected number of Payables and Receivables transactions.
Payments - Payment Methods
Business Practice

Feature Name

Feature Description

Delivery Type

Payables and Receivables

Netting

The Payables and Receivables Netting feature allows:

- Netting agreements to be defined in order to identify the
transactions that may be selected for netting, and which suppliers
and customers can be netted
- Create the automatic Payables payments and Receivables
receipts at regular intervals for the Payables and Receivables
transactions matching the netting agreement.

Global Capability

7. Payment to a trading partner on behalf of original supplier

Requirement Name
Product Family
Description
Functional Category
Requirement Type

Payment to a trading partner on behalf of original supplier

Financials
Suppliers can require payment to be made to a related partner on their behalf. Payments made
to other trading partners on behalf of suppliers are termed 'third party payments'.
Payments - Payment Methods
Business Practice

Feature Name

Feature Description

Delivery Type

Payables - Third Party

Payments

At the time of invoice entry or at the time of making the invoice

payment, the original supplier bank account can be overriden by the
trading parter bank account. In which case, the remittance of the
payment goes to the trading partner and it is treated as a payment to
the original supplier.

Global Capability

8. Single Euro Payments Area (SEPA)

Requirement Name
Product Family

Description

Functional Category
Requirement Type

Single Euro Payments Area (SEPA)

Financials
The SEPA (Single European Payments Area) represents a payment framework for Euro
payments and Euro collections, initiated by the EU member states. SEPA has been adopted by
34 countries, which includes the 28 European Union member countries, Iceland, Liechtenstein,
Monaco, Norway, San Marino and Switzerland. The European Payment Counsel (EPC) is the
SEPA coordination governmental body, on behalf of the European Union.
Effective February 1st, 2014, the SEPA payment framework will be in place. Local Euro
payment systems can no longer be used.
Payments - Payment Methods
Legal Requirement

ORACLE DATA SHEET

Feature Name

Feature Description

Delivery Type

IBAN (Internation Bank

Account Number) & BIC
(Bank Identifier Code
Support)
SEPA Credit Transfer (SCT)

When a bank account number is entered, IBAN is checked against

Modulo-97 and country specific lenth valiidation is performed. The
length of BIC is also validated.

Global Capability

A SEPA Credit Transfer (SCT) is used to perform Euro credit

transfers within the SEPA area. The supported SEPA Credit
Transfer process is based on the UNIFI (ISO 20022) message
standards and in accordance to the European Payment Council
(EPC) Rulebook version 5.0 and CGI guidelines.
SEPA Direct Debit (SDD) is a method of payment wherein the
debtor (payer) authorizes the creditor (payee) to collect payments
from the debtor's bank account. A SEPA Mandate should be signed
and stored as a proof of authorization. The SEPA Direct Debit Core scheme supports B2C and B2B collections. The supported
SEPA Direct Debit Core process is based on the UNIFI (ISO
20022) message standards and in accordance to the European
Payment Council (EPC) Rulebook version 5.0 and CGI guidelines.

Global Capability

SEPA Direct Debit (SDD) Core

Global Capability

9. Ability to execute 'Translation and Revaluation' as per accounting standards

Requirement Name
Product Family
Description
Functional Category
Requirement Type

Ability to execute 'Translation and Revaluation' as per accounting standards

Financials
Currency conversion, revaluation, remeasurement, and translation should be performed in
accordance with local and international accounting standards
Statutory Accounting - Fiscal Book - Book Keeping Rules
Legal Requirement

Feature Name

Feature Description

Delivery Type

Foreign Currency
Translation & Revaluation

General Ledger conforms to multiple national accounting standards,

including SFAS #52 (Statement of Financial Accounting Standards)
with regard to the translation, revaluation, and reporting of foreign
currency denominated balances.

Global Capability

10. Ability to maintain data according to the local time zone

Requirement Name
Product Family
Description
Functional Category
Requirement Type

Ability to maintain data according to the local time zone

Financials
User's expect to be able to enter and view dates/times in their own local time zone. Global
companies may submit their financial and statutory reporting using the local time zone of each
legal entity or using corporate time zone: a single, unified time-zone for their entire worldwide
operations.
Statutory Accounting - Fiscal Book - Book Keeping Rules
Business Practice

Feature Name

Feature Description

Delivery Type

Time Zone Support

The Legal Entity Time Zone support gives the option to record
transactions by referring to the time zone of the legal entity involved
rather than a single worldwide location. It means that you can for
example, select to have a rolling close, which allows you to close
periods in relation to the local date, or you can continue to use a
single world-wide reference when period close should take place.
With the "User preferred timezone" time zone feature each user can
specify their time zone preference, and the system will honor this
preference for display and entry of date with time fields in interactive
UIs (reports are excluded), while the data in the database continues
to be stored in the standard corporate time zone.

Global Capability

11. Document sequencing

Requirement Name
Product Family
Description
Functional Category
Requirement Type

Document sequencing
Financials
Documents must be sequentially numbered per legal entity, category and range of dates to
support audit trail back to the original document.
Statutory Accounting - Fiscal Book - Book Keeping Rules
Legal Requirement

ORACLE DATA SHEET

Feature Name

Feature Description

Delivery Type

Document Sequencing

Oracle Financials allows numbering subledger documents and

journal entries, always per ledger, by means of the following
sequences:
The document sequence allows numbering documents entered in
the subledger.
The accounting sequence allows numbering journal entries when
the journal entry is created.
The reporting sequence allows numbering journal entries by the
general ledger accounting period closing process.

Global Capability

12. Support local "Chart Of Accounts"(COA) and Support user definable COA
Requirement Name
Product Family
Description
Functional Category
Requirement Type

Support local "Chart Of Accounts"(COA) and Support user definable COA

Financials
Ability to record accounting transactions in accordance to the local chart of accounts
regulations. Users want the flexibility to define a COA according to company needs.
Statutory Accounting - Fiscal Book - Book Keeping Rules
Legal Requirement

Feature Name

Feature Description

Delivery Type

Accounting Flexfield

Oracle General Ledger gives a complete control in designing

company chart of accounts based on legal requirements, business
industry requirements and any level of detail required.
The chart of accounts can be tailored with up to 30 segments and 25
characters per segment. Any account in the chart of accounts can
be secured to prevent unauthorized access and viewing of sensitive
financial data.

Global Capability

13. Year-End Closing for the Income and Balance accounts

Requirement Name
Product Family
Description
Functional Category
Requirement Type

Year-End Closing for the Income and Balance accounts

Financials
At the end of the fiscal year the Income and Balance accounts must be closed in order to
determine the profit & loss and balance sheet account closing balances.
Statutory Accounting - Fiscal Book - Book Keeping Rules
Legal Requirement

Feature Name

Feature Description

Delivery Type

Year-End Close Process

The year-end close process generates the closing journal entries for
Income and Balance accounts.
The journal entries can be generated in two different ways:
a) accumulating the amount in debit and credit,
b) netting the amount between debit and credit in case the debit is
greater and netting the amount between credit and debit in case the
credit is greater.

Global Capability

14. Fiche 281.50 (income taxes individual slip) / 325.50 (income taxes summary slip) report and XML output
Requirement Name
Product Family

Description
Functional Category
Requirement Type

Fiche 281.50 (income taxes individual slip) / 325.50 (income taxes summary slip) report and
XML output
Financials
It is a legal requirement in Belgium that all the companies have to submit the individual tax slip
281.50 and the summary slip 325.50 to the local Tax Authority for the justification of
commissions, brokerage fees, trading and other returns of premiums, occasional or nonoccasional fees, gratuities, reimbursements or benefits of all kinds, which are business incomes
for the beneficiaries.
Statutory Accounting - Fiscal Book - Fiscal Filing and Audit Reports/Files
Legal Requirement

Feature Name

Feature Description

Delivery Type

Fiche 281.50 (income taxes

individual slip) / 325.50
(income taxes summary
slip) report

Feature provides the ability for Belgium customers to submit the

individual tax slip 281.50 and the summary slip 325.50 in report
format.

Add-on Localization

ORACLE DATA SHEET

15. Statutory Accounting Books

Requirement Name
Product Family

Description

Functional Category
Requirement Type

Statutory Accounting Books

Financials
The Belgium accounting regulations require some accounting books in order to report:
a) The daily operations subdivided into individual journals: Journal Book (Diverse postenboek
Journal des oprations diverses) and Financial Journal (Financieel dagboek -Journal financier);
b) The inventory of all assets, rights, liability, commitments related to the business of the
company or branch.
Statutory Accounting - Fiscal Book - Statutory Accounting reports
Legal Requirement

Feature Name

Feature Description

Delivery Type

Fixed Assets Register

Report

The Fixed Assets Register Report provides asset information such

as original cost, starting depreciation year, depreciation rate,
revaluation, devaluation, yearly depreciation amount, accumulated
depreciation, and net book value.
It is possible to define a specific attribute set in order to print the
columns required by country legislation and according to the order
defined by the user.
The Global Account Analysis Report displays the information for all
transactions entered within a single period or within a period range
per single account or per account range.
The beginning balances, period activity, and ending balances are
displayed in either detail or summary modes.
The Global Journal Entries Report displays detailed header and line
information for Subledger and General Ledger journal entries within
a single period or within a period range.
The Global Third Party Account Balance Report displays for every
third party all transactions entered within a single period or within a
period range per single account or per account range.
Beginning balances, period activity, and ending balances are
reported, in either detail or summary modes.

Global Capability

Global Account Analysis

Report

Global Journal Ledger

Report
Global Third Party Account
Balance Report

Global Capability

Global Capability

Global Capability

16. XML Electronic file for European Sales Listing

Requirement Name
Product Family
Description
Functional Category
Requirement Type

XML Electronic file for European Sales Listing

Financials
An XML file in the prescribed format is required for electronic upload to the tax authorities.
Transaction Tax - Movement of Goods
Legal Requirement

Feature Name

Feature Description

Delivery Type

European Sales ListingXML Electronic file

It produces a file using XML tags and structure, for electronic

transmission to the tax authority website as per the new 2010 VAT
Reporting regulations.

Add-on Localization

17. Annual VAT Report

Requirement Name
Product Family

Description

Annual VAT Report

Financials
All VAT registered companies in Belgium are required to submit an annual VAT declaration
including turnover performed with each customer that exceeds a predefined amount. This
declaration shows all taxable transactions supplied to customers registered in Belgium for tax
purposes in the tax year.
This requirement helps build a smarter business by reporting on Value Added Tax (VAT)
taxable sales transactions in your annual VAT returns.

Functional Category
Requirement Type

Transaction Tax - VAT

Legal Requirement

Feature Name

Feature Description

Delivery Type

Belgian Annual VAT Return

file

The Belgian Annual VAT Declaration Process selects all eligible

transactions to be reported in the VAT Annual Return in XML format.

Product Localization

10

ORACLE DATA SHEET

Feature Name

Feature Description

Delivery Type

This process is composed of:

- The Belgium VAT Annual Return Report, which generates the
required XML file as required by the VAT authority
- The Belgium VAT Annual Audit Report, which lists the transactions
related to the Belgium customers for a tax year.

18. European Sales Listing (ESL)

Requirement Name
Product Family
Description
Functional Category
Requirement Type

European Sales Listing (ESL)

Financials
VAT registered businesses selling across European Union (EU) borders must provide European
Sales List (ESL). This provides details of sales or transfers of goods and services to other VAT
registered businesses in other EU member states. The tax authorities around Europe use ESL's
to check that VAT is being properly and fully declared by all parties in cross-border transactions.
Transaction Tax - VAT
Legal Requirement

Feature Name

Feature Description

Delivery Type

European Sales Listing

(ESL) Reporting

The CLE: European Sales Listing Report is used to display the Intra
EU (services), goods, or triangulation transactions in European
Union (EU) member states other than your own as per legislation.
Businesses registered for VAT who sell or move goods to other
businesses registered for VAT in other European Union (EU)
member states, must record and report details of such purchase
activities.
The report must be submitted to the tax authorities on a monthly or
quarterly basis; the European Sales Listing lists intra EU deliveries
from other VAT payers, totalized by tax identification number and
supply code.
It produces a file using XML tags and structure, for electronic
transmission to the tax authority website as per the new 2010 VAT
Reporting regulations.

Global Capability

European Sales ListingXML Electronic file

Add-on Localization

19. Monthly Purchase Journal

Requirement Name
Product Family
Description
Functional Category
Requirement Type

Monthly Purchase Journal

Financials
Belgian VAT laws require Belgian companies to record and maintain a VAT Purchases Journal.
This report lists all purchase documents (Invoices, Credit Memos, Debit Memos, Expense
Reports, Interests, Mixed Documents and Prepayments) in sequential order and is mainly used
by VAT Authorities during a VAT Audit.
Transaction Tax - VAT
Legal Requirement

Feature Name

Feature Description

Delivery Type

VAT Purchases Journal

The Belgian VAT Purchases Journal is used as supporting

documentation during an internal or external VAT audit. The Journal
provides a complete listing of all taxable purchase transactions
entered in Oracle Payables on a monthly basis.
BI Publisher is used to create the output and thus allows the
implementor to modify the proposed layouts / formats as desired, by
creating additional versions of the output.

Product Localization

20. Monthly Sales Journal

Requirement Name
Product Family
Description
Functional Category
Requirement Type

Monthly Sales Journal

Financials
Belgian VAT laws require Belgian companies to record and maintain a VAT Sales Journal. This
report lists all sales documents (Invoices, Credit Memos, Debit Memos, Deposits and
Guarantees) in sequential order and is mainly used by VAT Authorities during VAT Audits.
Transaction Tax - VAT
Legal Requirement

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Feature Name

Feature Description

Delivery Type

VAT Sales Journal

The Belgian VAT Sales Journal is used as supporting

documentation during an internal or external VAT audit. The Journal
provides a complete listing of all taxable sales transactions entered
in Oracle Receivables on a monthly basis.
BI Publisher is used to create the output and thus allows the
implementor to modify the proposed layouts / formats as desired, by
creating additional versions of the output.

Product Localization

21. Tax Registration Number (TRN) validation

Requirement Name
Product Family
Description
Functional Category
Requirement Type

Tax Registration Number (TRN) validation

Financials
Tax registration numbers (TRN) entered in Financials need to be validated to ensure accuracy
of these mandatory elements included on invoices and for input and output tax processing and
reporting.
Transaction Tax - VAT
Legal Requirement

Feature Name

Feature Description

Delivery Type

Tax Registration (TRN) VAT number validation

Oracle Financials validates the TRN numbers / VAT numbers of

most of the EU countries. When a tax registration number is
entered, it is validated by the system on line. In case a wrong value
is entered, the system provides the pertinent error message.

Global Capability

22. VAT Declaration Preparation Report

Requirement Name
Product Family

Description
Functional Category
Requirement Type

VAT Declaration Preparation Report

Financials
VAT returns in Belgium are prepared on specific forms with a series of numbered boxes. These
boxes are used to separate transaction types based on several criteria, such as tax rate, and
whether the transaction took place within or outside of the EU. Taxable transactions must be
summed and sorted, and the boxes populated with these amounts. Belgian companies must
submit the VAT returns to the Tax Authorities on a monthly and annual basis.
Transaction Tax - VAT
Business Practice

Feature Name

Feature Description

Delivery Type

VAT Return Preparation

Report

This report shows a box summary of declared tax and taxable

amounts that you must report. Use this report to complete the official
VAT report that you submit to Belgian authorities.

Product Localization

23. Record details of Employees and their Employment

Requirement Name
Product Family
Description
Functional Category
Requirement Type

Record details of Employees and their Employment

Human Capital Management
Organizations in Belgium are required to record HR data in line with legislative requirements
and general business practices. All Belgian businesses must be able to record employee details
in accordance with local formats, and be able to submit the required statutory reports to the
authorities.
Human Resources - Person & Employment details
Legal Requirement

Feature Name

Feature Description

Delivery Type

Person and Employment

Details

The following Belgian specific details are captured:

Personal and national registration numbers: You can record
correctly formatted and validated Personal and national registration
numbers for employees.
Tax information: You can record correctly formatted and validated
tax information for employees.
Accidents and disabilities: You can track accidents and disability to
support European reporting requirements.
Belgian address and Personal Data: You can enter correctly
formatted and validated Belgian addresses and personal data for
reporting purposes.

Product Localization

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Feature Name

Feature Description

Delivery Type

Employment Details: You can record and validate the employment,

contract and taxation information used in Belgium.
Notice period: With Oracle HRMS you can derive length of notice
period based on Claeys formula.

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Detailed documentation information on product localizations and global capabilities is

available here.
Additional information on localizations, internationalizations and translations is
available here.
Contact Us
For more information about Globalization, please visit oracle.com or call
+1.800.ORACLE1 to speak to an Oracle representative.

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Please note that Country Specific Features Data Sheets for Oracle products provide a brief introduction to country requirements for
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those requirements, when you acquire such products. The data sheets do not provide an exhaustive, detailed guide for features
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localizations is available in MOS Note ID 1491965.1
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