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EPCM services for DHDT Project of NRL Refinery

TENDER DOCUMENT
(Document No : A774-TENDER_DOC-A774-000-81-41-CI-T-8102)

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Click on the Document Title to go to that section of the document

Table of Contents
Document Number

Rev.

Document Title

Page
Number
5

A774TENDER_DOCA774-000-81-41-CIT-8102
A774-000-81-41-CIT-8102
A774-000-81-41SOW-8102
A774-000-16-50-SP8102
6-68-0001
6-68-0002
6-68-0003
6-68-0004

TENDER DOCUMENT

549

ITEM RATE TENDER (ORIGINATOR/CONTRIBUTOR)


(STRL/ARCH/GEOTECH)
SCOPE OF WORK

JOB SPECIFICATION

568

4
4
5
6

572
576
591
604

6-68-0005

6-68-0006

6-68-0007

6-68-0008

6-68-0009
6-68-0012

3
4

6-68-0013

6-68-0017

6-68-0056

6-79-0020

6-78-0001

6-78-0002
6-82-3100

1
0

6-82-6100
6-75-0001
6-75-0002
6-75-0004

2
5
6
6

6-75-0008
6-65-0006
6-65-0018

5
3
7

6-65-0019
6-65-0020

3
3

6-65-0027

6-65-0030

Standard specification civil and structural works - general scope.


Standard specification civil & structural works materials.
Standard specification civil & structural works earthwork.
Standard specification civil & structural works plain & reinforced
cement concrete
Standard specification civil & structural works reinforced cement
concrete for liquid retaining structures.
Standard specification civil & structural works structural steel
works.
Standard specification civil & structural works structural steel
works (tubular/ hollow sections)
Standard specification civil & structural works miscellaneous steel
works
Standard specification - civil & structural works - brick masonary.
Standard specification civil & structural works demolition and
dismantling.
Standard specification - civil & structural works - miscellaneous
items.
Standard specification - civil & structural works - bipolar concrete
penetrating corrosion inhibiting admixture
Standard specification civil & structural works bonding fresh
concrete to old concrete by epoxy resin bonding system.
Standard specification for surface preparation and protective
coating (new construction)
Specification for quality management system requirements from
bidders
Specification for documentation requirement from contractors
Inspection & test plan (ITP) for civil, structural & architectural
works (item rate contracts with categorization)
Standard QA plan construction division (item rate contracts)
Standard specification for architectural works general.
Standard specification for floor finishing.
Standard specification for steel / aluminium doors, windows and
ventilators.
Specification for roofing.
Standard specification for earthwork for underground piping.
Standard specification for road & flexible pavements. (upto WBM
layer).
Standard specification for concrete pavement.
Standard specification for flexible pavements with bitumen premix
carpet.
Standard specification for underground and above ground G.I.
pipeline system (water services)
Standard specification for fabrication and Laying of Underground
piping.

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555

634
642
666
682
694
703
710
719
733
739
798
805
814
878
891
898
913
922
930
937
948
958
967
972

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Table of Contents
Document Number

Rev.

6-65-0035

6-65-0042

6-51-0084
6-51-0087

4
3

6-51-0088
7-67-0008
7-68-0051
7-68-0056
7-68-0060
7-68-0202
7-68-0203
7-68-0417
7-68-0501
7-68-0506
7-68-0507
7-68-0509
7-68-0552
7-68-0553
7-68-0562
7-68-0626
7-68-0627
7-68-0655
7-68-0683
7-68-0691
7-68-0692
7-68-0695
7-68-0697
7-68-0699
7-75-0091
7-65-0001
7-65-0010
7-65-0206
7-65-0207
7-65-0211
7-65-0212
7-65-0216
7-65-0224

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7-65-0272
7-65-0404
7-65-0448
7-51-0102
7-51-0103
7-51-0303
7-51-0332
A774-000-17-440001

4
3
2
5
5
5
2
K

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Document Title
Standard specification for misc. civil & structural works for U/G
piping & other civil works
Standard specification for underground sewer system pre cast
RCC pipes.
Specifications for earthing installation.
Specification for field inspection, testing and commissioning of
electrical installations
Specification for electrical works as part of paving works
Pedestal for stair/ladder.
Standard lifting hooks in precast slabs & chequered plates.
Metal insert plates.
Handrail - Tube and Ball Type
Typical grating support.
Typical chequered plate support.
MS anchor bolt assemblies
Handrails
Steel stairs
Details of steel ladder
Steel ladder joint details
Circular platform for hot vessels
Details of brackets of circular platforms for hot vessels
Small operating platforms on grade / RCC elevated structure
Cable trench
Precast cable trench and joint detail
Cable trench for class-AA tracked vehicle (crane approach)
Monorail fixing details with steel members
Detail of sliding T-support
Detail of sliding t-support using hollow sections
Electrical cable tray supporting structure
Electroforged grating type-I & type-II
Saddle supports for equipments on tech. structures
Metal sheet flashing detail
Abbreviations, legends and equipment symbols.
Road curves and Crossing.
Grating detail for catch basin (for both steel & galvanized material).
Valve pit (RCC) type-V for dia 2" to dia 6" valve
Details of rungs for manholes, valve pits, tanks, etc.
Standard miscellaneous details for manholes.
Septic tank type I, II, III & IV
Chequered plate details (for masonry valve pit type-I, type-II, typeIII & type-IV)
Unit drainage details (rectangular ditch details).
RCC pavement details.
Upflow anaerobic filter
Typical earth electrode in test pit.
Typical earth plate fixing details.
Section of RCC cable trench.
Safety measures for electrical installations during construction
OVERALL PLOT PLAN

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Table of Contents
Document Number
A774-021-81-4102001
A774-021-16-430001
A774-012-16-430001
LL-1648-0402
LL-16-49-0401

Rev.

Document Title

Page
Number
1162

Compressor House Plan, Elevation & Section

EQUIPMENT LAYOUT FOR DHT

1163

EQUIPMENT LAYOUT FOR SRU

1164

3
0

ANY OTHER DOCUMENT


APPROVED VENDOR LIST

1165
1170

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N R L

NUMALIGARH REFINERY LIMITED


NUMALIGARH

DHDT PROJECT
(BIDDING DOCUMENT NO. SK/A774-000-CI-TN-8102/1004)
(DOMESTIC COMPETITIVE BIDDING)

BIDDING DOCUMENT
FOR
CIVIL/STRUCTURAL WORKS FOR DHDT, SRU & OFFSITE
(COMMERCIAL)

PREPARED & ISSUED BY:

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MASTER INDEX
NAME OF WORK: CIVIL/STRUCTURAL WORKS FOR DHDT, SRU & OFFSITE
BIDDING DOCUMENT NO.: SK/A774-000-CI-TN-8102/1004
(COMMERCIAL SECTION)
S.
NO.

DESCRIPTION

NO. OF SHEETS

1.

COVER PAGE

2.

MASTER INDEX

3.

SHORT NIT

4.

DETAILED NIT

5.

INSTRUCTIONS TO BIDDERS (ITB) WITH ANNEXURE

6.

PROPOSAL FORMS

7.

GENERAL CONDITIONS OF CONTRACT (GCC) WITH ANNEXURE

8.

SPECIAL CONDITIONS OF CONTRACT (SCC)

9.

APPENDIXES TO SCC

16+3+2
21
128+5+12+30
24

MEASEUREMENT OF WORKS

II

TERMS OF PAYMENT

III

QUALITY ASSURANCE SYSTEM

10

IV

HEALTH, SAFETY & ENVIRONMENT MANAGEMENT

88

LIST OF MINIMUM CONSTRUCTION EQUIPMENT

3
6

VII

QUALIFICATION AND EXPERIENCE OF KEY SUPERVISORY


PERSONNEL AND PENALTY FOR THEIR NON- MOBILIZATION
KEY PERSONNEL REQUIREMENT

VIII

TIME SCHEDULE

IX

VENDOR LIST FOR CEMENT AND STEEL

PENAL RECOVERY FOR NON-MOBILISATION OF EQUIPMENTS

XI

CONDITIONS FOR ISSUE AND RECONCILIATION OF MATERIALS

10

XII

OISD-192 AND OISD-207

XIII

INTEGRITY PACT

XIV

ITEMS QUALIFIED FOR SECURED ADVANCE

XV

APPROVAL OF CONSTRUCTION SUB- CONTRACTOR

10.

SCHEDULE OF RATES

VI

1+36+38

PREAMBLE

SUMMARY OF PRICE (SP-0)

DETAILS OF SERVICE TAX (SP-2)

ESTIMATED SCHEDULE OF RATES (SP-1)

DETAILED SCHEDULE OF RATES (SP-3)

58

Note: Documents as per Master Index (Technical) is attached separately with the Technical Part
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N R L
DOMESTIC COMPETITIVE BIDDING FOR NUMALIGARH REFINERY LIMITED OF NRL
Engineers India limited (EIL) on behalf M/s. Numaligarh Refinery Limited invites e-bids from eligible bidders for the
following Works:

Description
Name of the Works:
Civil/Structural
Works
For
DHDT, SRU & OFFSITE for
DHDT
Project
of
M/s
Numaligarh Refinery Limited At
Numaligarh, Assam

Bidding Document on
Website

Pre Bid Meeting

Bid Due Date/ Time

From 29 .12.2015

At 1030 Hrs (IST) on


11.01.2016

On
19.01.2016 upto
1200 Hrs. (IST)

NRL
Site
Venue:
Office , Numaligarh ,
Assam

Unpriced Bid Opening


shall be held at 1500
Hrs
(IST)
on
19.01.2016.

To
19.01.2016

Bidding
Document
No.:
SK/A774-000-CI-TN-8102/1004

The detailed IFB & Bidding Document with contact details can be viewed and downloaded from EIL website
http://tenders.eil.co.in or Central Public Procurement Portal http://eprocure.gov.in/eprocure/app. All amendments,
time extension, clarifications, etc. will be uploaded in the websites only and will not be published in newspapers.
Bidders should regularly visit the above websites to keep themselves updated.

AGM (C&P, EIL)

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NOTICE INVITING TENDER (NIT)


CIVIL/STRUCTURAL WORKS FOR DHDT, SRU & OFFSITE FOR
DHDT PROJECT OF M/s. NUMALIGARH REFINERY LIMITED AT
NUMALIGARH, ASSAM

N R L

BIDDING DOC. NO.: SK/A774-000-CI-TN-8102/1004


(DOMESTIC COMPETITIVE BIDDING)
E-Tendering

1.0

INTRODUCTION:

1.1

M/s. Numaligarh Refinery Limited (NRL) is setting up the Diesel Hydrotreater (DHT) Unit at
Numaligarh, Assam and have appointed Engineers India Limited (EIL) as Engineering Project
Management Consultant for implementation of this Project.

1.2

Engineers India Ltd. (EIL), Gurgaon on behalf of M/s Numaligarh Refinery Limited (NRL),
invites e-bids under Single Stage Two Part Bid System for execution of Civil/Structural Works
for DHDT, SRU & OFFSITE at Numaligarh Refinery from competent agencies with sound
technical and commercial capabilities meeting the Bidder Qualification Criteria stated in Cl.
5.0 below.

2.0

BRIEF SCOPE OF WORK:


Bidder to refer the technical volume of Bidding Document for scope of work.

3.0

TIME SCHEDULE FOR COMPLETION:


15 (Fifteen) Months from date of issue of Fax of Acceptance.

4.0

SALIENT DETAILS:
a)

Bidding Document available on


Website

: From 29.12.2015 to 19.01.2016

b)

Last date of Receipt of Bidders


Queries for Pre-Bid Meeting

: On 09.01.2016

c)

Date of Pre Bid Meeting

d)

Last Date and time of Online


submission of Bids (Bid Due
Date)

: Up to 1200 Hrs. (IST) on 19.01.2016

e)

Online Opening of Technocommercial Unpriced Bid

: 1500 Hrs. (IST) on 19.01.2016 (*)

f)

Earnest Money Deposit / Bid


Security

: INR 1,00,00,000 /- (Rupees One Crore Only).

g)

Cost of Bidding Document (NonRefundable)

: Not Applicable

h)

Opening of Priced Bids

: On date & time to be intimated later

at 1030 Hrs. (IST) on 11.01.2016 (*) at NRL


Site, Numaligarh , Assam, India

If dates identified as (*) above happen to be a declared holiday in EIL Gurgaon, the next
working day shall be considered.
The complete Bidding Document is available on EIL website: http://tenders.eil.co.in; and Govt.
Website: http://eprocure.gov.in/eprocure/app Bidders can view / download the document from
any one of the websites mentioned above.
All amendments, time extension, clarifications, etc. will be uploaded in the websites only and
will not be published in Newspapers. Bidders should regularly visit the above website(s) to
keep themselves updated.

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Request for extension or any queries received from any bidder with less than four working
days prior to bid due date shall generally be ignored, since there will not be adequate time for
proper communication with Client and other Bidders. Bidders shall submit the bid directly and
in their own name without involving any intermediaries.

5.0

BIDDER QUALIFICATION CRITERIA(BQC):


Agencies intending to participate shall fulfil the following qualification criteria:

5.1

EXPERIENCE CRITERIA

5.1.1.

The bidder should have completed at least one or two or three contracts involving Civil &
Structural Works in an Industrial Plant of minimum value(s) as indicated below during the last
7 (seven) years period reckoned from the due date of submission of bids:
One Contract of minimum value of Rs 56,00,00,000 (Rupees Fifty Six Crore Only)
or
Two Contracts each of minimum value of Rs 35,00,00,000 (Rupees Thirty Five Crore Only)
or
Three Contracts each of minimum value of Rs 28,00,00,000 (Rupees Twenty Eight Crore
Only)

5.1.2.

A job executed by a bidder for its own plant/projects cannot be considered as experience for
the purpose of meeting requirement of BQC of the tender. However, jobs executed for
Subsidiary/Fellow subsidiary/Holding company will be considered as experience for the
purpose of meeting BQC subject to submission of tax paid invoice(s) duly certified by
Statutory auditor of the Bidder towards payments of statutory tax in support of the job
executed for Subsidiary/Fellow subsidiary/Holding company. Such bidders shall submit these
documents in addition to the documents specified in the bidding documents to meet BQC.

5.1.3.

A job completed by a bidder as a sub-contractor shall be considered for the purpose of


meeting the experience criteria (Commercial) of BQC subject to submission of following
documents in support of meeting the Bidder Qualification Criteria:

5.1.4.

a)

Copy of work order and completion certificates along with SOR issued by main
contractor. The Completion Certificates shall have details like work order no. /date, brief
scope of work, ordered & executed value of the job, completion date etc.

b)

Certificates from the end User/ Owner/Consultant of the Owner substantiating that the
agency is approved/ authorized sub-contractor for the works sublet to him by main
contractor.

In case Bidder has executed composite works which includes qualifying work stated at clause
no. 5.1.1 above, then value of such qualifying work out of the total value of composite works
shall be considered for the purpose of qualification.
For composite works, in the event the value of the qualifying work cannot be ascertained from
the work order/ completion certificate submitted by bidder, Copy of Schedule of Rates (SOR),
relevant pages of Contracts, Copy of relevant pages of final bill certified by Owner for
establishing requirement of BQC or written letter from the Owner specifying the nature of work
with quantities and values can be submitted for qualification.

5.2

FINANCIAL CRITERIA

5.2.1.

Annual Turnover of the Bidder shall not be less than INR 56,00,00,000 (Rupees Fifty Six
Crore Only) in at least one of the preceding 3 financial years.

5.2.2.

The financial net worth of the Bidder as per the latest audited annual report shall be positive.

5.2.3.

Financial years/ previous period as above shall be reckoned from the due date of submission
of bids.

5.3

DOCUMENTS AND DATA REQUIRED WITH BID

5.3.1.

The bidder shall, in his own interest, furnish complete documentary evidence to justify that the
bidder meets the Qualification criteria as given above.

5.3.2.

Bidder shall complete and submit the Experience Record Proforma provided under the
Proposal Form of the Bidding Document (Alongwith supporting documents mentioned) to

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establish that the bidder meets the Bidder Qualification Criteria as per clause nos. 5.0 of this
document.
5.3.3.

Bidder shall furnish documentary proof of fulfilling the Bidder Qualification Criteria as
mentioned in Clause Nos. 5.1 & 5.2 above. The documentation shall include but not limited to
copies of work order(s) / contract agreements(s) / relevant pages of contract document(s),
completion certificate(s), fulfilling the qualification criteria, complete annual reports containing
audited balance sheets and profit & loss accounts statement etc. NRL / EIL reserves the right
to complete the evaluation based on the details furnished without seeking any additional
information.

5.3.4.

All documents furnished by the bidder in support of meeting the technical, commercial and
financial criteria of BQC shall be submitted in a separate section/booklet along with their offer.
This section/booklet shall be titled as Documentation against Bidder Qualification
Criteria (Experience and Financial) with proper index and page numbering. Refer
Instructions to Bidders (ITB) for details.

5.3.5.

All documents furnished by the bidder in support of meeting the Experience and Financial
criteria of BQC shall be:
Either
Duly certified by Statutory Auditors of the bidder or practicing Chartered Accountant (not
being an employee or a Director or not having any interest in the bidders company/firm)
where audited accounts are not mandatory as per law.
Or
Duly notarized by any Notary Public in the Bidders Country or Published Annual report shall
also be acceptable. In case of Notarization, Bidder shall also submit an Affidavit, duly notarized
in the Format provided as Annexure-1 to this NIT, signed by the Authorized Signatory of the
Bidder.

5.3.6.

Any additional documents if deemed necessary to establish the qualifying requirements may
be submitted by the Bidder.

5.3.7.

Submission of authentic documents is the prime responsibility of the Bidder. However,


NRL/EIL reserves the right of getting the document cross verified, at their discretion from the
document issuing authority.

5.3.8.

NRL/EIL reserves the right to complete the evaluation based on the details furnished (without
seeking any additional information) and / or in-house data, survey or otherwise.

5.3.9.

Failure to meet the above Qualification Criteria will render the Bid to be summarily rejected.
Therefore, the bidder shall in his own interest furnish complete documentary evidence in the
first instance itself along with their bids, in support of their fulfilling the Qualification Criteria as
given above.

6.0

PRE-BID MEETING

6.1

Bidders are requested to attend a pre-bid meeting at NRL Site, Numaligarh , Assam, India
as per the date mentioned in Cl. 4.0 above.

6.2

The bidder may send their queries, if any, on Bidding Document by e-mail singh.sk@eil.co.in/
rohit.singh@eil.co.in to reach EIL by the cut-off date specified in the NIT/ LIT after which
Owner/EIL shall reserve the right not to entertain any queries. The queries received within
cut-off date shall be replied during the Pre-bid meeting. The queries raised (without identifying
the sources of the query) and the responses given will be transmitted to all who have been
provided access to the Bidding Documents.

6.3

Bidder to ensure that authorized representatives attending the pre-bid meeting should be
competent to discuss and conclude the technical and commercial issues, thus they are able
to submit a Zero Deviation Bid.

6.4

In case of open tenders where there is a Bidder Qualification Criteria, Bidders are requested
to bring their qualification documents for review so that on submission of these documents in
the bid, shall facilitate faster processing of the case.

6.5

Bidder should understand the requirement of submission of documents / data along with the
bid so that bids received are in complaint with requirement of Bidding Document / RFQ.

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6.6

It is to be noted that if bidders fails to attend the pre-bid meeting and submits their bid, shall
be considered for evaluation only if their bid is acceptable and their offer is in line with the bid
requirement.

7.0

SUBMISSION OF BIDS & VALIDITY


Bids are required to be submitted only through Govt. of India CPP Portal at
http://eprocure.gov.in/eprocure/app on or before the Bid submission date and time Bidders
are required to enroll on the e-Procurement module of the Central Public Procurement Portal
(URL: http://eprocure.gov.in/eprocure/app). No enrolment fee would be charged from the
bidders. It may also be noted that the price details are required to be filled & submitted only
on the Schedule of Price format downloaded from above e-Tendering website.

7.1

Bidders in their own interest are requested to enroll on Govt. of India CPP portal and
upload/submit their bid well in time. In the event of failure in bidders connectivity with
EIL/CPP Portal during the last few hours, bidder is likely to miss the deadline for bid
submission. Due date extension request due to above reason may not be entertained.

7.2

Physical Bids / Offers or Bids through any other mode shall not be accepted. The Offers
submitted through e-tendering system, as above shall only be considered for evaluation and
ordering.

7.3

Bidders to refer Instruction to Bidders for E-Tendering Methodology provided as Annexure-I to


Instructions to Bidders (ITB), in the Bidding Document. Bidders are requested to get
acquainted with the E-Tendering System in advance and obtain/seek clarifications, if any from
EIL and/or CPP Portal Helpdesk, whose contact information is provided in the Annexure-I to
ITB.

7.4

Validity of bid shall be 4 (four) months from the final due date of opening of Technocommercial (Un-priced) Bids.

8.0

EARNEST MONEY DEPOSIT (EMD


INR 1,00,00,000 /- (Rupees One Crore Only).
Bids must be accompanied with Earnest Money Deposit / Bid Security. Bids not accompanied
with requisite Earnest Money deposit /Bid Security shall be considered as non-responsive and
such Bids shall be summarily rejected. EMD/ Bid Security shall be in favour of Numaligarh
Refinery Limited, Numaligarh, in the form of crossed Demand Draft (Payable at Numaligarh
Refinery Limited) or Bank Guarantee in the prescribed proforma from Schedule Commercial
banks. The Bank Guarantee shall be valid for a period of 6 months.
However, EMD exemption shall be applicable for Micro and Small Industries (MSEs)
registered with National Small Industries Corporation (NSIC) or District Industries Centers
(DIC) or Coir Board or Khadi and Village Industries Commission (KVIC) or Khadi and Village
Industries Board (KVIB) or Directorate of Handicraft and Handloom or any other body
specified by Ministry of Micro, Small and Medium Enterprises as per applicable guidelines (for
similar work and for the monitory limit higher than the estimated value of work under tender).
The exemption shall, however be only to the works and monetary limit for which the bidder
holds registration. The certificate issued should be valid on the date of opening of the tender.
There will be no waiver of EMD for Public sector undertaking of central/ state Government
undertakings subject to the condition mentioned above.

8.1

Bidders are required to submit the EMD in original at the time of bid submission in sealed
envelope and are required to upload the scanned copy of EMD on CPP Portal along with eBid. EMD in original shall be submitted in a sealed envelope titled Earnest Money Deposit
for Bidding Document No. SK/A774-000-CI-TN-8102/1004. Bidder must upload the
scanned copy of EMD on CPP Portal along with the e-bid. Swift message/Cheque/Cash shall
not be acceptable. In case bidder fails to upload scanned copy of EMD on CPP Portal by the
bid due date & time, such bid shall not be considered for evaluation.

8.2

If the Bidder is unable to submit original EMD within the due date and time for Bid submission,
he may submit the same within 7 days from the date of unpriced bid opening, provided
scanned copy of the same have been uploaded on CPP Portal. In case the Bidder fails to
submit the EMD in original within 7 days, his bid shall be rejected, irrespective of their status /
ranking in tender and notwithstanding the fact that a copy of EMD were uploaded earlier by
the Bidder.

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9.0

GENERAL

9.1

NRL/EIL reserves the right to carry out capacity & capability assessment of the bidder using
in-house information and past performance.

9.2

The bidders who are on Holiday/Negative list of OWNER or EIL on due date of submission of
bid/ during the process of evaluation of the bids, the offers of such bidders shall not be
considered for bid opening/evaluation/Award. If the bidding document were issued
inadvertently/ downloaded from website, offers submitted by such bidders shall also be not
considered for bid opening/evaluation/Award.

9.3

NRL/EIL will not be responsible or liable for cost incurred in preparation, submission &
delivery of bids, regardless of the conduct or outcome of the bidding process.

9.4

In case any Bidder is found to be involved in cartel formation, his Bid will not be considered
for evaluation / placement of order. Such Bidder will also be debarred from bidding in future.

9.5

Canvassing in any form by the Bidder or by any other agency on their behalf may lead to
disqualification of their Bid.

9.6

Unsolicited clarifications to the offer and / or change in the prices during the validity period
would render the bid liable for rejection.

9.7
9.8

Bidder shall not be under liquidation, court receivership or similar proceeding.

9.9

NRL/EIL reserves the right to reject any or all the bids received or annul the bidding process
at any time.

9.10

Consultant for the Project or their subsidiary company or companies under the management
of consultant, are not eligible to quote for the execution of the same job for which they are
working as consultant.

9.11
9.12

Bids submitted on Consortium or un-incorporated Joint-Venture basis shall not be accepted.

9.13

For detailed specifications, terms and conditions and other details, refer complete Bidding
Document.

9.14

The Address of NRL in documents such as Bank Guarantee Format, Agreement Format, etc.
should be as below:
Numaligarh Refinery Limited
122A G.S Road, Christianbasti,
Guwahati-781005

9.15

Clarification, if any, can be obtained from Mr S.K.Singh through following number.


Telephone No. +91-124-380-2109/ 2168/2164;
E-mail: singh.sk@eil.co.in / rohit.singh@eil.co.in
Asst. General Manager(C&P)
Engineers India Limited, Gurgaon.

Bidders may view the Bid opening through Govt. of India CPP Portal i.e.
http://eprocure.gov.in/eprocure/app or may witness the bid opening in EIL Office Complex
Sector-16 Gurgaon (Haryana).

Owner reserves its right to allow Public Sector Enterprises (Central/State), purchase
preference as admissible/applicable from time to time under the existing Govt. policy. Owner
shall also follow the Public Procurement Policy on Procurement of Goods and services from
Micro and Small Enterprises (MSEs) Order 2012.

Page 12 of 1178

Page 5 of 6

Annexure-1 to NIT

FORMAT OF AFFIDAVIT
AFFIDAVIT OF...................................................... S/o D/o ................................................ , resident of
.............................................................
EMPLOYED
AS
............................................WITH
....................................................................................
HAVING
OFFICE
AT
............................................................................................................PIN
I, the above named deponent do hereby solemnly affirm and state as under :1.

That I am the authorized representative and signatory of M/s


..

2.

That the document (s) submitted, as mentioned hereunder, by M/s


. Along with the Bid document submitted under Covering Letter
No. .. dated .. towards Tender No.

for
. (Project) has / have been
submitted under my knowledge.

Sl. No.

Document Reference No. & Date

Document Subject

Issuing Authority

3.

That the document(s) submitted, as mentioned above, by M/s


.. along with the Bid Document for meeting the Bidder
Qualification Criteria thereunder, vide Covering Letter No.
dated

,
towards
Tender
No.

for
. (Name of Work / Service) are
authentic, genuine, copies of their Originals and have been issued by the Issuing Authority
mentioned above and no part of the document(s) is/are false, forged or fabricated.
4.
That no part of this Affidavit is false and that this Affidavit and the
above declaration in respect of genuineness of the documents has been made having full
knowledge of (i) the provisions of the Indian Penal Code in respect of offences including, but
not limited to those pertaining to criminal breach of trust, cheating and fraud and (ii) provisions of
bidding conditions which entitle the Owner / EIL to initiate action in the event of such declaration
turning out to be a misrepresentation or false representation.
5.
I depose accordingly,
DEPONENT
VERIFICATION
I, ................................................. the deponent above named, do hereby verify that the factual
contents of this Affidavit are true and correct. No part of it is false and nothing material has been
concealed there from.
Verified at ............................... on this .......................day of ........................ 20 .........
DEPONENT
[On non-judicial stamp paper of appropriate value]

Page 13 of 1178

Page 6 of 6

Numaligarh Refinery Limited


Civil/Structural Works For DHDT, SRU & OFFSITE
Job Number : A774

Instructions to Bidders
A774-TN-8102-ITB
Sheet 1 of 16

INSTRUCTIONS
TO
BIDDERS

Engineers India Limited


Page 14 of 1178

Numaligarh Refinery Limited


Civil/Structural Works For DHDT, SRU & OFFSITE
Job Number : A774

Instructions to Bidders
A774-TN-8102-ITB
Sheet 2 of 16

TABLE OF CONTENTS

GENERAL .................................................................................................................................. 3
1.0
2.0
3.0
4.0

BIDDING DOCUMENT, CLARIFICATIONS AND AMENDMENT ............................................. 3


5.0
6.0
7.0
8.0

SEALING AND MARKING OF BID .......................................................................................... 11


DATE, TIME & PLACE OF SUBMISSION ............................................................................... 11
LATE BIDS .............................................................................................................................. 12
MODIFICATION AND WITHDRAWL OF BIDS ........................................................................ 12

BID OPENING AND EVALUATION......................................................................................... 12


23.0
24.0
25.0
26.0
27.0
28.0
29.0

LANGUAGE OF BID .................................................................................................................. 5


BID REJECTION CRITERIA/ COMPLIANCE TO BID REQUIREMENT.................................... 5
DOCUMENTS COMPRISING BID ............................................................................................ 6
BID PRICES/BIDDING CURRENCY ......................................................................................... 8
BID VALIDITY .......................................................................................................................... 10
EARNEST MONEY DEPOSIT (EMD)/BID SECURITY ........................................................... 10
MULTIPLE/ ALTERNATIVE BID.............................................................................................. 10
PRE-BID QUERIES .............................................................................................................. 10
FORMAT AND SIGNING OF BID ............................................................................................ 10
CHECK LIST FOR SUBMISSION OF BID ............................................................................... 11

BID SUBMISSION .................................................................................................................... 11


19.0
20.0
21.0
22.0

BIDDING DOCUMENT .............................................................................................................. 3


CLARIFICATION OF BIDDING DOCUMENT ............................................................................ 4
AMENDMENT OF BIDDING DOCUMENT ................................................................................ 4
CONFIDENTIALITY OF BIDDING DOCUMENT ....................................................................... 4

PREPARATION OF BID ............................................................................................................ 5


9.0
10.0
11.0
12.0
13.0
14.0
15.0
16.0
17.0
18.0

INTRODUCTION ....................................................................................................................... 3
COST OF BIDDING ................................................................................................................... 3
SITE LOCATION/SITE VISIT .................................................................................................... 3
ACKNOWLEDGEMENT & CONFIRMATION ............................................................................ 3

OPENING OF TECHNO-COMMERCIAL BIDS ....................................................................... 12


CLARIFICATION OF BIDS ...................................................................................................... 12
EVALUATION OF TECHNO-COMMERCIAL BIDS ................................................................. 12
OPENING OF PRICE BID ....................................................................................................... 12
EVALUATION OF PRICE BIDS ............................................................................................... 13
UNSOLICITED POST TENDER MODIFICATION ................................................................... 13
CONTACTING THE OWNER/ EIL ........................................................................................... 14

AWARD OF CONTRACT ......................................................................................................... 14


30.0
31.0
32.0
33.0
34.0
35.0

OWNER'S RIGHT TO ACCEPT OR REJECT ANY BID .......................................................... 14


NOTIFICATION OF AWARD ................................................................................................... 14
CONTRACT AGREEMENT ..................................................................................................... 14
MODIFICATION OF INSTRUCTIONS TO TENDERERS ....................................................... 15
CARTEL FORMATION ............................................................................................................ 15
FRAUDULENT PRACTICES............................................................................ ..............
..15

ANNEXURE I TO ITB: E-Tendering Methodology


ANNEXURE-II TO ITB: MSE Policy

Engineers India Limited


Page 15 of 1178

Numaligarh Refinery Limited


Civil/Structural Works For DHDT, SRU & OFFSITE
Job Number : A774

Instructions to Bidders
A774-TN-8102-ITB
Sheet 3 of 16

GENERAL
1.0

INTRODUCTION

1.1

M/s. Numaligarh Refinery Limited (NRL) is setting up the Diesel Hydroteater (DHT) Unit at
Numaligarh, Assam and have appointed Engineers India Limited (EIL) as Engineering
Project Management Consultant for implementation of this Project.

1.2

EIL on behalf of NRL invites e-Bids, under single stage two bid system, for the entire
scope of work covered under the Bidding Document on item rate indivisible work contract
basis (hereinafter for the purpose of these instructions collectively referred as WORK).

1.3

It shall be Bidders responsibility to have thorough understanding of the reference


documents, site conditions and specifications included in the Bidding Document.

2.0

COST OF BIDDING

2.1

All direct and indirect costs associated with the preparation and submission of bid
(including clarification meetings and site visit, if any), shall be to Bidders account and the
Owner/EIL will in no case be responsible or liable for those costs, regardless of the
conduct or outcome of the bidding process.

3.0

SITE LOCATION / SITE VISIT

3.1

Bidder is advised to visit and examine the site, its surroundings and familiarise himself of
the existing facilities and environment, and collect all other information which he may
require for preparing and submitting the bid and entering into the Contract. Claims and
objections due to ignorance of existing conditions or inadequacy of information will not be
considered after submission of the bid and during implementation.

3.2

The Bidder and any of his personnel or agents will be granted permission by the Owner to
enter upon his premises and land for the purpose of such inspection, but only upon the
explicit condition that the Bidder, his personnel or agents will release and indemnify the
Owner and his personnel and agents from and against all liability in respect thereof and
will be responsible for personal injury (whether fatal or otherwise), loss of or damage to
property and any other loss, damage, cost and expenses incurred as a result thereof.

3.3

Bidder may contact the following persons at site for the purpose of site visit:
Mr. G.K. Borah
Chief Manager (Projects)
Tel. No. :03776-265850
Mobile No. :09435152585
Telefax : 03776-265514
E-mail :girish.k.bora@nrl.co.in

4.0

ACKNOWLEDGEMENT & CONFIRMATION

4.1

Immediately on downloading of Bidding Document, Bidder shall acknowledge receipt and


confirm his intention to bid for the subject work through online. Acknowledgement cumconsent letter provisions are available on EIL website.

BIDDING DOCUMENT, CLARIFICATIONS AND AMENDMENT

5.0

BIDDING DOCUMENT

5.1

The Bidding Document shall be read in conjunction with any amendment issued in
accordance with Clause 7.0 below.

Engineers India Limited


Page 16 of 1178

Numaligarh Refinery Limited


Civil/Structural Works For DHDT, SRU & OFFSITE
Job Number : A774

Notice Inviting (NIT)/ Letter Inviting Bid (LIB)

Instructions to Bidders and its attachments (Proposal Forms).

Proposal Forms

General Conditions of Contract (GCC) and its Addendum

Special Conditions of Contract (SCC) and its attachments.

Schedule of Rates (SOR)/ Schedule of Prices (SOP).

Technical Specifications / Standards.

Drawings, if any.

Instructions to Bidders
A774-TN-8102-ITB
Sheet 4 of 16

5.2

Although all the details presented in this Bidding Document have been compiled with
reasonable care, however, the Bidder is expected to examine the Bidding Document,
including all instructions, forms, terms, specifications and drawings in the Bidding
Document and Bidder to ensure that the information provided is adequate, clearly
understood and it includes all documents as per Master Index.

5.3

Bidding documents once issued / downloaded are non-transferable.

6.0

CLARIFICATION OF BIDDING DOCUMENT

6.1

Bidder shall examine the Bidding Document thoroughly in all respect and if any conflict,
discrepancy, error or omission is observed, Bidder may request clarification within the cut
off date as specified in NIT. Such clarification requests shall be directed to the address
given in NIT/LIB.

6.2

Any failure by Bidder to comply with the aforesaid requirement shall not excuse the Bidder,
after subsequent award of Contract, from performing the work in accordance with the
Contract.

6.3

Response to queries/ clarifications raised will be sent as expeditiously as possible to all


who have been issued/ downloaded the Bidding Documents. The response shall not form
part of the Bidding Document unless issued as an Addendum/ Amendment. The queries
raised (without identifying the sources of the query) and the responses will be uploaded on
website.

6.4

Bidders are expected to resolve all their clarifications/ queries to the Bidding Document
and submit their bid in total compliance to Bidding Document without any deviation/
stipulation/ clarification.

7.0

AMENDMENT OF BIDDING DOCUMENT

7.1

Owner/ EIL may, for any reason whether at his own initiative or in response to the
clarification requested by the prospective bidder(s), issue amendment in the form of
Addendum during the bidding period and subsequent to receiving the bids. Any
Addendum thus issued shall become part of Bidding Document and Bidder shall submit
'Original' Addendum/ Compliance letter duly signed and stamped in token of his
acceptance.

7.2

For Addendum issued during the bidding period, Bidder shall consider the impact in his
bid. For Addendum issued subsequent to receiving the bids, Bidder shall follow the
instructions issued along with addendum with regard to submission of impact on quoted
price/ revised price, if any.

8.0

CONFIDENTIALITY OF BIDDING DOCUMENT

8.1

Bidders shall treat the bidding documents and contents therein as strictly confidential.

8.2

The Bidding Document is and shall remain the exclusive property of the Owner/EIL without
any right to Bidder to use them for any purpose except for the purpose of bidding.

Engineers India Limited


Page 17 of 1178

Numaligarh Refinery Limited


Civil/Structural Works For DHDT, SRU & OFFSITE
Job Number : A774

Instructions to Bidders
A774-TN-8102-ITB
Sheet 5 of 16

PREPARATION OF BID

9.0

LANGUAGE OF BID

9.1

The Bid and all correspondence incidentals to and concerning the Bid shall be in the
English Language. For supporting documents and printed literature submitted in any other
language, an equivalent English Translation shall also be submitted. Responsibility for
correctness in translation shall lie with the Bidder. In case of any conflict, for the purpose
of interpretation of the Bid, the English Translation shall govern.

10.0

BID REJECTION CRITERIA /COMPLIANCE TO BID REQUIREMENT

10.1

Owner/ EIL expect Bidders compliance to requirement of Bidding Document without any
deviation and submit substantially responsive bid.

10.2

Bids not compliance to requirement of Bidding Document shall not be accepted and
Owner/EIL may not seek any clarification/ correspondence from bidders in case sufficient
acceptable bids are received. Therefore, bidders are requested to submit their bids
complete in all respects.

10.3

Bidders shall ensure that their bids are complete in all respects and conform to
terms, conditions and Bid Evaluation criteria of Tender. Bids not complying with
Owners requirement may be rejected without seeking any clarifications.

10.4

In any case, no exception or deviation shall be accepted to the following critical


stipulations of Bidding Document and bids containing deviations/ exceptions to the these
shall be considered to be non-responsive and are liable to be rejected:
Bid Security/EMD (if applicable)
Arbitration
Defect Liability Period
Bid Validity
Schedule of Rates/Schedule of Prices
Time Schedule
Security Deposit/ Performance Bank Guarantee
Termination and suspension
Force Majeure
Scope of Work / scope of Supply

Liquidated Damages/ Compensation for Delay

Moblization Advance
Integrity Pact
Any other rejection criteria specified elsewhere in the Bidding Document.
10.5

The deviation on other clauses, if unavoidable, should be furnished as per FORM


attached. Exception/ Deviations submitted in any other form and mentioned elsewhere in
their Bid shall not be considered. If any exception/ deviation are acceptable to OWNER/
EIL, the same shall be issued to all bidders through an amendment. All other deviations/
exceptions, not incorporated in amendment, shall be withdrawn by bidders failing which
offer of such bidders shall not be acceptable. If a bidder takes any further deviations other
than those agreed, while submitting the revised price bid/ price implication (if any), his bid
shall be rejected outright without any reference. In case any deviations is found in the
revised price bid/ price implication, the bidder is also liable to be placed on holiday for
future tenders.

Engineers India Limited


Page 18 of 1178

Numaligarh Refinery Limited


Civil/Structural Works For DHDT, SRU & OFFSITE
Job Number : A774

Instructions to Bidders
A774-TN-8102-ITB
Sheet 6 of 16

11.0

DOCUMENTS COMPRISING BID

11.1

The offer must be complete in all respects, leaving no scope for ambiguity. Bidder is fully
responsible for the bid submitted and no relief or consideration can be given for errors and
omissions.

11.2

Submission of Authentic Documents is the prime responsibility of the Bidder.

11.3

Wherever EIL/NRL is concerned / apprehensive regarding authenticity / correctness of any


document, EIL/NRL reserve the right to get the documents cross-verified from the
document issuing authority.

11.4

All documents furnished by the bidder in support of meeting the Experience and Financial
criteria of BQC shall be:
Either
Duly certified by Statutory Auditors of the bidder or practicing Chartered Accountant (not
being an employee or a Director or not having any interest in the bidders company/firm)
where audited accounts are not mandatory as per law.
Or
Duly notarized by any Notary Public in the Bidders Country. In case of Notarization,
Bidder shall also submit an Affidavit, duly notarized in the Format provided in Proposal
Forms chapter of the Bidding Document, signed by the Authorized Signatory of the Bidder
Bidders shall be required to submit the required documents for meeting Bidder
Qualification Criteria (BQC) as per NIT in a separate section/booklet along with their offer.
This section/booklet shall be titled as Documentation against Bidder Qualification Criteria
(Experience & Financial) with proper index and page numbering.

11.5

11.6

The bid shall be submitted by uploading relevant document in respective covers provided
in the e-tendering website.
TECHNO-COMMERCIAL/UNPRICED BID

PRICE BID

BID SECURITY/EARNEST MONEY DEPOSIT

Part-I: Techno-commercial/ Un-priced Bid shall contain the following documents and to be
uploaded in e-tender website :
i)

Covering letter of Bid on bidders letter head.

ii)

Scanned copy of duly authenticated documents in support of meeting the


Experience and Financial criteria as per FORM-A1 & B in line with clause 11.4
above.

iii)

Master Index and copies of all technical and commercial amendments/addendums


issued, duly signed and stamped on each page as a token of having received and
read all parts of the bidding document and having accepted and considered the same
in preparing their bid.

iv)

Copy of EMD/Bid Security as per clause 14.0 below

v)

Power of attorney in favour of signatory (ies) of the bid.

vi)

Bidders General Information as per FormK.

vii)

Details of Annual Turnover as per Form-B to PF along with copies of complete


audited Annual Financial Year Statements including audited balance sheets, Profit
& Loss account statement with all schedules for last 3 years.

viii)

Compliance to Bid requirement as per Form-D.

ix)

Exceptions and deviations as per Form-E. Bidder must note that exceptions and
Engineers India Limited

Page 19 of 1178

Numaligarh Refinery Limited


Civil/Structural Works For DHDT, SRU & OFFSITE
Job Number : A774

Instructions to Bidders
A774-TN-8102-ITB
Sheet 7 of 16

deviations shall be mentioned only in Form E and the Owner / EIL shall not
evaluate any deviations not given in the aforesaid Form. Exceptions & deviations,
mentioned anywhere else by the bidder in his offer shall be treated as null & void.
x)

Check List of submission of bid as per Form-F.

xi)

Commercial Questionnaire as per Form-G.

xii)

Bidders queries as per Form-H.

xiii)

Declaration by Bidder as per Form-I.

xiv)

Details of P.F. Registration Number as per Form-J.

xv)

Bidders declaration that they are not under any liquidation, court receiver ship or
similar proceedings.

xvi)

Integrity Pact Agreement, duly signed & Stamped.

xvii)

Organization details

In case of a proprietorship firm, the name and address of proprietor, and certified
copy of `Certificate of Registration of firm'.

In case Bidder is a partnership firm, certified copy of the partnership deed.

In case of company (whether private or public), certified copy of the `Certificate of


Incorporation' together with certified Memorandum/Articles of Association.

xviii) Solvance Certificate from Nationalized/ scheduled banks.


xix) Technical offer and Engineering details, if any, required as per Bidding Document
xx)
Blank copy (without price) indicating Q / NQ of Form SP-0 (Summary of Price) duly
signed and stamped.
xxi) Copy (without prices) of FORM SP-2 (indicating effective rate of Service Tax) duly
scanned, signed and stamped on each page in token of acceptance.
xxii) Copy of Pre-filled Schedule of Rates (FORM SP-1) in excel format and detailed
SOR (FORM SP-3) duly scanned, signed and stamped on each page in token of
acceptance.
xxiii) Preamble to SOR duly scanned, signed and stamped.
xxiv) Any other information required in the Bidding Documents or considered relevant
by the Bidder.
xxv) Signed & Stamped copy of list of Minimum Equipment to be deployed by the
Contractor (SCC Annexure V).
xxvi) Signed & Stamped copy of list of Minimum Manpower to be deployed by the
Contractor (SCC Annexure VII).
xxvii) Information about any Current Litigation/ Arbitration, if any, in which bidder is
involved.
xxviii) Copy of PF/VAT/Service Tax Registration and PAN.
xxix) Any other information required in the Bidding Documents or considered relevant
by the bidder.

11.7

PART II (Priced Bid) :


i)

PART-II (Priced Bid) of the bid, strictly as per the format uploaded in the e-tender
portal and no stipulation, overwriting, deviation, terms & conditions, presumption,
basis etc. shall be stipulated in Priced bid. EIL/ Owner shall not take cognisance of
any such statement and may at their discretion reject such Priced Bid.

ii)

Bidder shall submit the Summary of Price FORM SP-0 strictly as per proforma
quoting percentage increase (+) or decrease (-) without any stipulation,
overwriting, deviation, terms & conditions, presumption, basis etc.

iii)

Bidder shall clearly indicate increase as (+) and decrease as (-). In absence of
Engineers India Limited

Page 20 of 1178

Numaligarh Refinery Limited


Civil/Structural Works For DHDT, SRU & OFFSITE
Job Number : A774

Instructions to Bidders
A774-TN-8102-ITB
Sheet 8 of 16

same, it shall be considered as (+) and prices shall be evaluated accordingly.


iv)

Bidder shall quote up to two decimal places only.

v)

This part shall contain the following

a) Duly filled Summary of Prices (Form SP-0)


b) Duly filled details of Service Tax (FORM SP-2)
No stipulation, deviation, terms & conditions, presumption, basis etc. shall be stipulated in
Price Part of the bid. Any condition if stipulated shall be treated as null and void and shall
render the bid liable for rejection.
Bidders must fill their name in the price bid of excel sheet before submission
through e-tender portal.
11.8

Bidder to upload the entire bid in the following three e-folders :


i) Bid Security / EMD Folder
ii) Un-priced Bid Folder
iii) Priced Bid Folder.

11.9

BID SECURITY / EARNEST MONEY DEPOSIT


EMD/Bid Security, in the form of Crossed Demand Draft (DD) / Bank Guarantee (as per
Proforma) of requisite amount in favour of NUMALIGARH REFINERY LIMITED
payable at NUMALIGARH, as stipulated in NIT, shall be submitted in the following
manner. :

11.10

Original EMD

: not later than Seven (7) calendar days from the


date of Un-priced Bid Opening

Copy of Original EMD

:Scanned & uploaded in e-Tendering Portal


alongwith Un-priced Techno-commercial Bid.

Bidders are required to submit the EMD in original at the time of bid submission in sealed
envelope and are required to upload the scanned copy of EMD on CPP Portal along with
e-Bid. EMD in original shall be submitted in a sealed envelope titled Earnest Money
Deposit for Bidding Document No. SK/A774-000-CI-TN-8102/1004.
Bidder must upload the scanned copy of EMD on CPP Portal along with the e-bid. Swift
message/Cheque/Cash shall not be acceptable. In case bidder fails to upload scanned
copy of EMD on CPP Portal by the bid due date & time, such bid shall not be considered
for evaluation.

11.11

If the Bidder is unable to submit original EMD within the due date and time for Bid
submission, he may submit the same within 7 days from the date of unpriced bid opening,
provided scanned copy of the same have been uploaded on CPP Portal. In case the
Bidder fails to submit the EMD in original within 7 days, his bid shall be liable for rejection
irrespective of their status / ranking in tender and notwithstanding the fact that a copy of
EMD were uploaded earlier by the Bidder.

11.12

Bidders shall submit the following documents in ORIGINAL within Seven (7) calendar days
from the date of Un-priced Bid Opening, provided copy of the same have been uploaded
on E-Tendering Website:
(i) Original EMD/Notarized copy of valid MSE Certificate
(ii) Original Power of Attorney.

Engineers India Limited


Page 21 of 1178

Numaligarh Refinery Limited


Civil/Structural Works For DHDT, SRU & OFFSITE
Job Number : A774

Instructions to Bidders
A774-TN-8102-ITB
Sheet 9 of 16

(iii) Original Integrity Pact.


(iv) Documents in support of meeting qualification criteria in the form of booklet titled
Documentation against Bidder Qualification Criteria against Bidding
Document No.: SK/A774-000-CI-TN-8102/1004.

The address for submission of original documents is as follow:


Receipt Section,
Engineers India Limited,
1st Floor, Tower 1, EIL Office Complex
Sector 16, Gurgaon - 122001
Attn : Mr. S. K. Singh
Asst. General Manager (C&P),
Ph : 0124 380 2109
12.0

BID PRICES & BIDDING CURRENCY

12.1

Unless otherwise permitted in the Bidding Document, the bid shall be for the complete
scope of Work.

12.2

The quoted prices shall be inclusive of all applicable taxes, duties EXCEPT Service Tax.

12.3

Prices shall remain firm & fixed without any escalation. However, any new taxes / duties
imposed after the date of submission of Price Bid / Revised price bid (if any) & up to
Contractual Completion date shall be to Owners account but such Taxes / duties imposed
beyond Contractual Completion date shall be to the Contractors account.

12.4

Bidder shall quote price after careful analysis of cost involved for the performance of the
work considering all parts of the Bidding Document. In case any activity though
specifically not covered in description of item under `Schedule of Rate/Price (SOR/SOP)'
but is required to complete the work, which could be reasonably implied/ inferred from the
contents of the Bidding Document, the prices quoted shall be deemed to be inclusive of
cost incurred for such activity.

12.5

The prices shall be based on conditions specified in General Conditions of Contract,


Special Conditions of Contract, Scope of Work, Scope of Supply, Technical Specifications
and other contents of Bidding Document.

12.6

Prices quoted by the bidder, shall remain firm, fixed and valid until completion of the
Contract performance and will not be subject to variation on any account except as
otherwise specifically provided in the Contract documents.

12.7

Currency of Bid and Payment shall be only in INR.

12.8

It will be the duty of CONTRACTOR to duly observe and comply with all laws, rules,
regulations, orders and formalities applicable to Excise Duty, Customs Duty, and
Countervailing Duty etc. on the manufacture, sale and/or supply of any material to the
Owner. The CONTRACTOR shall keep the Owner/EIL indemnified from and against any
and all claims, demands, prosecutions, penalties, damages, demurrages and/or other
levies whatsoever made or levied by any Court, Tribunal or the Customs or other
Authorities with respect to any alleged breach, evasion or infraction of such duties, taxes,
charges or levies or any breach or infraction of such laws, rules, regulations, orders or
formalities concerning the same and from the consequence thereof.

12.9

Prefabricated items (either pre-fabricated at contractor shop or agreed location) shall be


received at site by contractor himself. Owner/ EIL shall not receive or accept any
intermediate prefabricated items. By this way, all the taxation shall be borne by the bidder
himself.

12.10

No Mobilization Advance will be paid.

12.11

In the event of award of contract, it shall be indivisible works contract.


Engineers India Limited

Page 22 of 1178

Numaligarh Refinery Limited


Civil/Structural Works For DHDT, SRU & OFFSITE
Job Number : A774

Instructions to Bidders
A774-TN-8102-ITB
Sheet 10 of 16

12.12

The work is to be carried out within the operational area and NRL is having requisite
factory license for the refinery. Therefore, bidder to assess the applicability of BOCW cess
and quote accordingly.

12.13

No road permit and C-Form will be provided for supply of material against work contract.
Contractor shall have to register under Assam VAT Act, 2003 and road permit shall be
arranged by the contractor himself.

13.0

BID VALIDITY

13.1

Bid shall remain valid for a minimum period of 4 (Four) months from due date of
submission of Bid. During the above period, bidders shall not be entitled to revoke or
cancel their Bid or to vary the Bid given or any term thereof without written consent of the
OWNER/ EIL. In case, bidders are revoking or cancelling their Bid or varying any terms in
regard thereof without the written consent of OWNER/ EIL, OWNER/ EIL shall forfeit EMD
and reject their bids. Such Bidder also may be put on Holiday list.

13.2

OWNER/ EIL may request the bidders for extension of the period of validity of bid. If the
Bidder agrees to the extension request, the validity of Bank Guarantee towards EMD shall
also be suitably extended. Bidders may refuse the request of extension of bid validity
without forfeiting his EMD. However, bidders agreeing to the request for extension of
validity of bid shall not be permitted to modify the bid because of extension, unless
specifically invited to do so.

14.0

EARNEST MONEY DEPOSIT (EMD)/BID SECURITY

14.1

Bidder shall furnish, as part of its Bid, EMD for an amount as indicated in the NIT. The
Bids not accompanied with EMD or EMD not as per Pro-forma given in the Bidding
Document shall be considered as non-responsive and such Bids shall be rejected.
OWNER shall not pay any interest on EMD furnished.

14.2

Details of EMD shall be entered before uploading of bid and copy of EMD shall be
uploaded in the respective cover provided in the e-tendering website for a value specified
in LIB.

14.3

Bid securities of unsuccessful bidders will be returned upon award of Contract. However,
EMD of the successful Bidder will be returned upon the Bidder's executing the Contract,
and furnishing the Security Deposit, if applicable.

14.4

The EMD may be forfeited:


i)

If a Bidder withdraws its bid during the period of Bid Validity or does any breach
of tendering terms and conditions, or

ii)

If a bidder modifies his bid on his own.

iii)

If a bidder after opening of price bid increases the price, though within the validity
period and even though the offer remains lowest

iv)

In case of a successful Bidder, if the Bidder fails, within the specified period:
a.

to sign the Contract.

b.

to furnish the Security Deposit.

15.0

MULTIPLE/ ALTERNATIVE BID

15.1

A bidder (i.e. the bidding entity) shall, on no account submit more than one bid either
directly (as a single bidder or as a member of consortium) or indirectly (as a subcontractor) failing which following actions shall be initiated:
All bids submitted by such bidder (say A) directly & indirectly, shall stand rejected and
EMD, if any, in case of direct bid submitted by bidder A shall be forfeited.
If another bidder (say B) has proposed bidder A as a sub-contractor then bidder Bs bid
shall also be rejected. However, in case the bidder B has also proposed an alternative
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Numaligarh Refinery Limited


Civil/Structural Works For DHDT, SRU & OFFSITE
Job Number : A774

Instructions to Bidders
A774-TN-8102-ITB
Sheet 11 of 16

sub-contractor who is other than the bidder A, then bidder Bs bid shall be evaluated with
the proposed alternative sub-contractor only. Hence, every bidder shall ensure in his own
interest that his proposed sub-contractor is not submitting alternative/ multiple bids.
However, an agency can be a subcontractor or back up consultant with more than one
bidder provided the agency is not participating directly in the bidding process as a bidder.
15.2

Alternative bids are not acceptable.

16.0

PRE-BID QUERIES

16.1

The purpose of the pre-bid queries will be to clarify issues and to answer questions on any
matter pertaining to the Tender conditions that may be raised by bidders who have been
downloaded the Bidding Document.

16.2

The bidder is requested to submit any queries/clarification/information pertaining to


Bidding Document in writing delivered by hand or by fax/e-mail as per format enclosed in
the Bidding Document so as to reach EIL not later than the date specified in the Notice
Inviting Tender. Queries/ Clarifications/ Information sought in any other manner shall not
be responded to. The editable soft copies of the queries may also be e-mailed at the
address singh.sk@eil.co.in/ rohit.singh@eil.co.in to enable EIL to prepare replies to the
queries against each query in the same format expeditiously.

16.3

The OWNERs responses to Bidders queries/clarifications raised will be furnished as


expeditiously as possible on EIL to all those who have downloaded the Bidding Document
and shall be e-mailed to all other bidders who have downloaded the Bidding Document.
Any modification of the Bidding Document, which may become necessary as a result of
the pre bid queries shall be intimated to all bidders through the issue of an
Addendum/Amendment.

17.0

FORMAT AND SIGNING OF BID

17.1

The bidder shall upload the Techno-commercial bid duly filled, signed and stamped and
the price bid in excel file duly filled rates in respective folder provided in the e-tendering
website.

17.2

All pages of bid shall be stamped and initialled by person(s) signing the bid.

18.0

CHECK LIST FOR SUBMISSION OF BID

18.1

To assist Bidder in ensuring the completeness of bid, a checklist for submission of various
documents/details in un-priced commercial part of bid, has been enclosed.

18.2

Bidder is required to fill the checklist and submit along with the bid for ready reference. All
documents shall be submitted under various sections as per this Check List.

BID SUBMISSION

19.0

SEALING AND MARKING OF BID

19.1

For submission of Bid, please refer instruction to bidders for e-tendering. Due date and
time for submissions of bids have been mentioned in the LIB/ NIT. Bids cannot be
uploaded by the bidders on the website beyond the Bid Due Date and time.

19.2

In case EMD is not applicable for the bidder based on the provision of bidding document
then they will have to choose the reason for EMD NOT APPLICABLE which are
available in the website.

19.3

Bidders are mandatorily required to enter their name in the each FORM of excel file of
SOR provided in the e-tender portal for submission of price bid.

20.0

DATE, TIME & PLACE OF SUBMISSION

20.1

Bid must be submitted by the bidder through e-tendering on or before bid due date and
time mentioned in the NIT or any extension thereof as duly notified in writing by EIL on
Govt. of India CPP portal at https://eprocure.gov.in/eprocure/app (however, Bidders are
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Job Number : A774

Instructions to Bidders
A774-TN-8102-ITB
Sheet 12 of 16

requested not to ask any extension in due date for submission of Bids in view of
tight project schedule).
20.2

Bidders are advised in their own interest to carefully go through Instructions for Etendering and other related document available against various help links so as to ensure
that bids are uploaded in E-tendering website well before the closing date and time of bid
submission.
Various links such as Help for Contractor, Information about DSC, FAQ, Resources
Required, Bidders Manual Kit etc. are available on home page of
https://eprocure.gov.in/eprocure/app facilitating vendors to participate in the bidding
process. Bidder are advised to download & utilize the available information/documents
under these links for activities like Registration in CPPP, obtaining User ID & Password,
uploading & submission of e-bids etc.

20.3

In the event of failure in bidders connectivity with EIL/CPPP website during the last few
hours on account of problem on bidders account, they are likely to miss the deadline for
bid submission. Due date extension request due to this reason will not be entertained. In
view of the same, bidders are advised to upload their bid in advance.

21.0

MODIFICATION AND WITHDRAWL OF BIDS

21.1

The Bidder may modify or withdraw its Bid after the Bid's submission but prior to the due
date prescribed for submission of Bids by selecting the detaching option available in the etender portal.

21.2

No bid shall be allowed to be withdrawn in the interval between the deadline for
submission of bids and the expiration of the period of bid validity specified by the bidder.
Withdrawal of a bid during this interval shall result in the forfeiture of bidder's EMD/Bid
security.

21.3

There are two specific features in CPPP viz, Withdraw and Re-Submission. Bidders
should not use the feature withdraw unless they have decided to withdraw their bids. It is
to be noted that once withdraw feature is used they will not be allowed to re-submit their
bid against this Tender Enquiry. In case a Bidder desires to change his bid for any reason
before bid due date, Bidder shall use Re-Submission feature.

BID OPENING AND EVALUATION

22.0

OPENING OF TECHNO-COMMERCIAL BIDS

22.1

The un-priced Bids shall be opened online through e-tender portal, at the specified date
and time given in the Enquiry document or extended otherwise. The Bidders who have
submitted their Bid will be able to view online the name & status of all the Bidders at their
respective windows, after un-priced Bid opening by Buyer.

23.0

CLARIFICATION OF BIDS

23.1

Owner/ EIL, if necessary, will obtain clarifications on the Bid by requesting for such
information/ clarifications from any or all Bidders, either in writing or through personal
contact. All responses shall be in writing, and no change in the price or substance of the
bid shall be permitted unless specifically sought by EIL/Owner.

23.2

After submission of bid, if asked for, Bidder shall submit all additional documents in one
original and three copies.

24.0

EVALUATION OF TECHNO-COMMERCIAL BIDS

24.1

Prior to price opening of bids, the OWNER/ EIL will determine whether each bid
-

is accompanied by required EMD (as applicable)

fulfils the Bidder Qualification Criteria stated in NIT.

totally compliance to the requirement of the Bidding Document

provides any clarifications and/ or requirement pursuant to clause 23.0 above


Engineers India Limited

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Numaligarh Refinery Limited


Civil/Structural Works For DHDT, SRU & OFFSITE
Job Number : A774

Instructions to Bidders
A774-TN-8102-ITB
Sheet 13 of 16

24.2

Bidder shall submit all the details asked for with their Bid. However, Owner / EIL may give
opportunity to the Bidders to submit missing details or clarifications within the stipulated
time. In case these are not submitted within stipulated time, offer of the Bidder will be
evaluated based on available details. The same shall be considered, if found adequate or
else shall be rejected.

24.3

Owner/ EIL reserve the right to use in-house information for assessment of capability of
Bidder and their performance on jobs completed/ in progress for evaluation purpose.

24.4

Directives issued by Govt. of India from time to time shall be given due consideration
during bid evaluation.

25.0

OPENING OF PRICE BID

25.1

Price part of only those bidders, whose bids are considered techno-commercially
acceptable, shall be opened online. Bidders selected for opening of their price bids shall
be informed about the date of price bid opening. The considered techno-commercially
acceptable Bidder will be able to view online the price sheets of other techno-commercially
acceptable bidders at their respective windows, after priced bid opening.

26.0

EVALUATION OF PRICE BIDS

26.1

In case increase or decrease is not clear in terms of (+) or (-) indicated by the bidder it
shall be considered as (+) and bids shall be evaluated accordingly.

26.2

Conditional discount, if offered, shall not be considered for evaluation.

26.3

Any uncalled for lump-sum/ percentage or adhoc reduction/ increase in prices offered by
the Bidders after opening of the prices, shall not be considered. However, if reduction is
from the recommended Bidder, such reduction shall be taken into account for arriving at
the contract value and not for evaluation purpose.

26.4

The Prices quoted by Bidders in FORM SP-0 shall be considered for the purpose of
evaluation.

26.5

To arrive at the evaluated price, loading/ adjustment on total quoted price, wherever
applicable, shall be done as per following:
i)

Loading of Service Tax as per FORM SP 2.

26.6

In case of Tie between two or more bidders at L-1 Position, all the L-1 bidders shall be
asked to submit discount over previous quoted rate in a sealed envelope (Un-priced and
Priced)

26.7

The rates quoted by the Bidder shall be checked for arithmetic correction, if any, based on
price filled by the Bidder in the Schedule of Rates/ Price.

26.8

All tenders shall be evaluated and contracts shall be finalized on overall lowest bid basis.

26.9

The Purchase Preference, if applicable, to Central PSUs shall be considered during


evaluation of bids as per the existing Govt. Guidelines.

27.0

UNSOLICITED POST TENDER MODIFICATION

27.1

Bidders are advised to quote as per terms and conditions of the Bidding Document and
not to stipulate deviations/ exceptions. Once quoted, the bidder shall not make any
subsequent price changes, whether resulting or arising out of any technical/ commercial
clarifications and details sought on any deviations, exceptions or stipulations mentioned in
the bid unless any amendment to Bidding Document is issued by Owner/ EIL. Similarly, no
revision in quoted price shall be allowed should the deviations stipulated by him are not
accepted by Owner and are required to be withdrawn by him in favour of stipulation of the
Bidding Document. Any unsolicited proposed price change is likely to render the bid liable
for rejection.

27.2

In the event of any suo-moto price increase sought by a bidder subsequent to the bid due
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Numaligarh Refinery Limited


Civil/Structural Works For DHDT, SRU & OFFSITE
Job Number : A774

Instructions to Bidders
A774-TN-8102-ITB
Sheet 14 of 16

date and which is not as a result of any change in scope of work or terms and conditions,
the bid of such a bidder shall be rejected.
27.3

After opening of price bid, if the bidder increases the price, though within the validity period
and even though the offer remains lowest, the bid should be rejected. In such event, the
EMD of bidder shall be forfeited and shall not be considered for future enquiries for such
actions.

27.4

27.5

Suo-moto Price reduction after price bid opening are to be ignored for evaluation.
However, if the same bidder happens to be the lowest based on original price bids, the
benefit of such reduction may be availed of while placing order.
Canvassing in any form will make the bid liable for rejection.

28.0

CONTACTING THE OWNER/ EIL

28.1

Bidders are advised not to contact OWNER/ EIL on any matter relating to its bid from the
time of Bid opening to the time CONTRACT is awarded, unless requested to in writing.
Any effort by a Bidder to influence the OWNER/ EIL in any of the decision in respect of Bid
evaluations or award of CONTRACT will result in the rejection of Bid.

AWARD OF CONTRACT

29.0

OWNER'S RIGHT TO ACCEPT OR REJECT ANY BID

29.1

The OWNER reserves the right to accept or reject any Bid and to annul the Bidding
process and reject all Bids at any time prior to award of contract, without thereby incurring
any liability to the affected Bidder or Bidders or without any obligation to inform the
affected Bidder or Bidders of the grounds or the reasons for the OWNER'S action.

29.2

In the opinion of Owner, if the total price or certain item rates quoted by the Lowest Bidder
are considered high, he may invite the Lowest Bidder for price negotiation. Lowest Bidder
shall attend such negotiation meetings and if requested by Owner shall provide the
analysis of rates/break-up of amount quoted by him for any or all items of Schedule of
Rates to demonstrate the reasonability. As a result of negotiation, Bidder may offer rebate
on his earlier quoted price.

30.0

NOTIFICATION OF AWARD

30.1

Bidder, whose bid is accepted by Owner shall be issued Letter/ Fax of Acceptance (LOA/
FOA) prior to expiry of bid validity. Bidder shall confirm acceptance by returning a signed
copy of the FOA.

30.2

Owner/ EIL shall not be obliged to furnish any information/ clarification/ explanation to the
unsuccessful Bidders as regards non-acceptance of their bids. Except for refund of EMD
to unsuccessful Bidders, Owner/ EIL shall correspond only with the successful Bidder.
If the bidder backs out after issue of FOA/LOA, the bidder shall be debarred for future
tenders and the EMD of the such bidder shall be forfeited.

31.0

CONTRACT AGREEMENT

31.1

The Contractor shall execute a formal contract with the OWNER within specified period
from the date of issue of Detailed Letter of Acceptance on a non-judicial stamp paper and
of appropriate value. The cost of non-judicial stamp paper shall be borne by the
Contractor.

31.2

Contract documents for agreement shall be prepared after the acceptance of bid. Until the
final contract documents are prepared and executed, this Bidding Document together with
the annexed documents, modifications, deletions agreed upon by the OWNER and
bidders acceptance thereof shall constitute a binding contract between the successful
Bidder and the OWNER based on terms contained in the aforesaid documents and the
finally submitted and accepted prices.

31.3

The contract shall be signed directly between Owner and Contractor.

31.4

The Contract document shall consist of the following:


Engineers India Limited

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Numaligarh Refinery Limited


Civil/Structural Works For DHDT, SRU & OFFSITE
Job Number : A774

Instructions to Bidders
A774-TN-8102-ITB
Sheet 15 of 16

i)

Contract Agreement on Non Judicial Stamp Paper

ii)

Detailed Letter of Award / Acceptance along with enclosures

iii)

Original Bidding Document.

iv)

Amendment/Corrigendum to original Bidding Document issued, if any.

v)

Fax/Letter of Acceptance

31.5

For all works of value Rs. 2 (Two) Lakh and more, a formal agreement shall be signed
between Owner and Contractor in the format given in GCC, on non-judicial stamp paper of
appropriate value. Cost of stamp paper shall be borne by the Contractor. Payments for
such jobs shall be made by Owner only after signing agreement by authorized
representatives of Owner and the Contractor. One original plus 2 (Two) copies of the
contract documents shall be signed by the contractor and other copies shall be stamped.
Original agreement on stamp paper shall be retained by Owner and one signed copy shall
be given to Consultant and the Contractor.

32.0
32.1

MODIFICATION OF INSTRUCTIONS TO TENDERERS


Instructions to Tenderers of GCC stand modified to the extent as specified in this
Instructions to Bidders.

33.0

CONTRACT PERFORMANCE GUARANTEE/ SECURITY DEPOSIT

33.1

Within FIFTEEN (15) days from the date of notification of award of works by the Owner,
the successful Bidder shall furnish the required security deposit for an amount equal to ten
percent of the total Contract Price or the initial Security deposit as per the provisions of
General Conditions of Contract (GCC) in the form of a Bank Guarantee in accordance with
proforma enclosed with General Conditions of Contract.

33.2

Failure of the successful bidder to comply with requirement of clauses 31.0 and 33.1
above shall constitute sufficient grounds for annulment of the award of work and forfeiture
of EMD.

34.0
34.1

CARTEL FORMATION
In case any Bidder is found to be involved in cartel formation, his bid will not be considered
for evaluation/ placement of order. Such bidder will also be debarred from bidding in
future.
FRAUDULENT PRACTICES
The OWNER requires that Bidders/Vendors/Contractors observe the highest standard of
ethics during the award/execution of Contract. Fraudulent Practice means a
misrepresentation of facts in order to influence the award of a Contract to the detriment of
the OWNER, and includes collusive practice among bidders ( prior to or after bid
submission ) designed to establish bid prices at artificial non-competitive levels and to
deprive the OWNER of the benefits of free and open competition.

35.0
35.1

35.2

The OWNER will reject a bid for award if it determines that the bidder recommended for
award has engaged in fraudulent practices in competing for the Contract in question.
Bidder is required to furnish the complete and correct information/ documents required for
evaluation of their bids, if the information/ documents forming basis of evaluation is found to
be false/ forged, the same shall be considered adequate ground for rejection of bids and
forfeiture of Earnest Money Deposit.

35.3

In case, the information/ document furnished by the Bidder/vendor/Contractor forming


basis of evaluation of his bid is found to be false/ forged after the award of the contract,
OWNER shall have full right to terminate the contract and get the remaining job executed
at the risk & cost of such Bidder/Vendor/ Contractor without any prejudice to other rights
available to OWNER under the contract such as forfeiture of CPBG/Security Deposit,
withholding of payment etc.

35.4

In case, this issue of submission of false document comes to the notice after execution of
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Numaligarh Refinery Limited


Civil/Structural Works For DHDT, SRU & OFFSITE
Job Number : A774

Instructions to Bidders
A774-TN-8102-ITB
Sheet 16 of 16

work, OWNER shall have full right to forfeit any amount due to the
Bidder/Vendor/Contractor along with forfeiture of CPBG/Security Deposit furnished by the
Bidder/Vendor/Contractor.
Further, such Bidder/Vendor/ Contractor shall be put on Blacklist/ Holiday/Negative List of
OWNER debarring them from future business with OWNER and EIL for a time period, as
per the prevailing policy of OWNER and EIL.

Engineers India Limited


Page 29 of 1178

Annexure 1

E-TENDERING METHODOLOGY
Instructions for Online Bid Submission:
The bidders are required to submit soft copies of their bids electronically on the CPP Portal (URL:
http://eprocure.gov.in) only, using valid Digital Signature Certificates. The instructions given below are
meant to assist the bidders in registering on the CPP Portal, prepare their bids in accordance with the
requirements and submitting their bids online on the CPP Portal.
More detailed information useful for submitting online bids on the CPP Portal may be obtained at:
https://eprocure.gov.in/eprocure/app .
REGISTRATION
1) Bidders are required to enroll on the e-Procurement module of the Central Public
Procurement Portal (URL: https://eprocure.gov.in/eprocure/app) by clicking on the link Click
here to Enroll on the CPP Portal is free of charge.
2) As part of the enrolment process, the bidders will be required to choose a unique username
and assign a password for their accounts.
3) Bidders are advised to register their valid email address and mobile numbers as part of the
registration process and submit in EIL tender portal for updation of records
(http://tenders.eil.co.in) . These details would be used for any communication from the CPP
Portal.
4) Upon enrolment, the bidders will be required to register their valid Digital Signature
Certificate (DSC) (Class II or Class III Certificates with signing key usage) issued by any
Certifying Authority recognized by CCA India (e.g. Sify / TCS / nCode / eMudhra etc.), with
their profile.
5) Foreign Bidders have to refer DSC details for foreign Bidders for Digital signature
Certificates
requirements
which
comes
under
Download
Tab
at
https://eprocure.gov.in/eprocure/app and the remaining part is same as above and below.
6) Only one valid DSC should be registered by a bidder. Please note that the bidders are
responsible to ensure that they do not lend their DSCs to others which may lead to misuse.
7) Bidder then logs in to the site through the secured log-in by entering their user ID / password
and the password of the DSC / e-Token.
SEARCHING FOR TENDER DOCUMENTS
1) There are various search options built in the CPP Portal, to facilitate bidders to search active
tenders by several parameters. These parameters could include Tender ID, organization
name, location, date, value, etc. There is also an option of advanced search for tenders,
wherein the bidders may combine a number of search parameters such as organization
name, form of contract, location, date, other keywords etc. to search for a tender published
on the CPP Portal.
2) Once the bidders have selected the tenders they are interested in, the same can be moved
to the respective My Tenders folder. This would enable the CPP Portal to intimate the
bidders through SMS / e-mail in case there is any corrigendum issued to the tender
document.
Dated02062014
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Page1

3) The bidder should make a note of the unique Tender ID assigned to each tender, in case
they want to obtain any clarification / help from the Helpdesk.
PREPARATION OF BIDS
1) Bidder should take into account any corrigendum published on the tender document before
submitting their bids.
2) Please go through the tender advertisement and the tender document carefully to
understand the documents required to be submitted as part of the bid. Please note the
number of covers in which the bid documents have to be submitted, the number of
documents - including the names and content of each of the document that need to be
submitted. Any deviations from these may lead to rejection of the bid.
3) Bidder, in advance, should get ready the bid documents to be submitted as indicated in the
tender document and generally, they can be in PDF / XLS / RAR / DWF formats. Bid
documents may be scanned with 100 dpi with black and white option. However, Price
Schedule / SOR shall be strictly in RAR format without altering any contents of the
formats uploaded by EIL in their Bidding Document.
4) To avoid the time and effort required in uploading the same set of standard documents which
are required to be submitted as a part of every bid, a provision of uploading such standard
documents (e.g. PAN card copy, annual reports, auditor certificates etc.) has been provided
to the bidders. Bidders can use My Space area available to them to upload such
documents. These documents may be directly submitted from the My Space area while
submitting a bid, and need not be uploaded again and again. This will lead to a reduction in
the time required for bid submission process.
SUBMISSION OF BIDS
1) Bidder should log into the site well in advance for bid submission so that he/she upload the
bid in time i.e. on or before the bid submission time. Bidder will be responsible for any delay
due to other issues.
2) The bidder has to digitally sign and upload the required bid documents one by one as
indicated in the tender document.
3) Bidder has to select the payment option as offline to pay the tender fee / EMD as
applicable and enter details of the instrument.
4) Bidder should prepare the EMD as per the instructions specified in the tender document. The
original should be posted/couriered/given in person to the Tender Processing Section, with
in 7 calendar days of the date of Unpriced bid opening. The details of the DD/any other
accepted instrument, physically sent, should tally with the details available in the scanned
copy and the data entered during bid submission time. Otherwise the uploaded bid will be
rejected.
5) A Price Bid format has been provided with the tender document to be filled by all the bidders.
Bidders are requested to note that they should necessarily submit their financial bids in the
format provided and no other format is acceptable. Bidders are required to download the
Price Bid file, open it and complete the cells with their respective financial quotes and other
details (such as name of the bidder). No other cells should be changed. Once the details
have been completed, the bidder should save it and submit it online, without changing the
filename. If the Price Bid file is found to be modified by the bidder, the bid will be rejected.

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Page2

6) The server time (which is displayed on the bidders dashboard) will be considered as the
standard time for referencing the deadlines for submission of the bids by the bidders,
opening of bids etc. The bidders should follow this time during bid submission.
7) All the documents being submitted by the bidders would be encrypted using PKI encryption
techniques to ensure the secrecy of the data. The data entered cannot be viewed by
unauthorized persons until the time of bid opening. The confidentiality of the bids is
maintained using the secured Socket Layer 128 bit encryption technology. Data storage
encryption of sensitive fields is done.
8) The uploaded tender documents become readable only after the tender opening by the
authorized bid openers.
9) Upon the successful and timely submission of bids, the portal will give a successful bid
submission message & a bid summary will be displayed with the bid no. and the date & time
of submission of the bid with all other relevant details.
10) The bid summary has to be printed and kept as an acknowledgement of the submission of
the bid. This acknowledgement may be used as an entry pass for any bid opening meetings.

RETENDER
1) Please note that if Tender has been retendered, than it is mandatory for the bidder to
submit their offer again on CPP Portal.
ASSISTANCE TO BIDDERS
1) Any queries relating to the tender document and the terms and conditions contained therein
should be addressed to the Tender Inviting Authority for a tender or the relevant contact
person indicated in the tender.
2) Any queries relating to the process of online bid submission or queries relating to CPP Portal
in general may be directed to the 24x7 CPP Portal Helpdesk. The contact number for the
helpdesk is 1800 3070 2232.

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Page3

TENDERS FROM MICRO AND SMALL ENTERPRISES (MSEs):


With reference to Public Procurement Policy for Micro and Small Enterprises (MSEs)
notified by the Government under the Micro, Small and Medium Enterprise
Development Act, 2006, which came into effect from 1st April, 2012. The Ministry of
MSME published an order known as Public Procurement Policy for Micro and Small
Enterprises (MSEs) Order 2012 under which Micro and Small Enterprises (MSEs) shall
be entitled for benefits, subject to terms and conditions as under:
A. Qualifying Criteria for MSEs Bidder:
(i)

MSE bidder must submit Notarized copy of MSE registration document i.e.
Entrepreneurs Memorandum Acknowledgement (Part-II) from any of the following
body (or any other body specified by the Ministry of MSME):

National Small Industries Corporation (NSIC)


District industries Centers( DICs)
Coir Board
Khadi and Village Industries Commission(KVIC)
Khadi and Village Industries Board(KVIB)
Directorate of Handicrafts and Handloom

(ii) The MSE registration shall be valid as on date of placement of order


(iii) The registration must be for the items/category of items/services relevant to the
tendered items/category of items /services.
(iv) The classification and registration as Small Scale Industries has been rescinded,
after implementation of the MSMED Act 2006. The same is also issued vide policy
ref. no. 5(1)/2011-MSME Pol. dtd. 14.06.2011 issued from the Office of the
Development Commissioner, Ministry of MSME, Govt. of India. So, the use of Small
Scale Industries in statutes/ rules/ guidelines/ instructions etc. is to be substituted
by the term Micro and Small Enterprise (MSE) and permanent SSI registration is to
be substituted by Entrepreneurs Memorandum Acknowledgement (Part-II). As such,
certificates with SSI registration shall not be considered eligible for the benefits
under Public Procurement Policy for Micro and Small Enterprises (MSEs) Order
2012.
B. Benefits Under The Public Procurement Policy for Micro and Small Enterprises
(MSEs) Order 2012
1. Issue of Tender Sets Free of Cost
Tenders shall be provided free of cost and tender documents are downloadable
from NRL Website www.nrl.co.in, The Indian Government tenders information
system www.tenders.gov.in or Central Public Procurement (CPP) Portal
http://eprocure.gov.in/eprocure/app or can be obtained from the Office of General
Manager (Commercial & Legal).
2. Exemption from payment of EMD (Earnest Money Deposit)
MSE units qualifying as at (A) above shall be exempt from paying EMD if EMD is
applicable against the tender.

Page 33 of 1178

3. Price preference for MSEs Bidder:


For Service Tender
i)

In tender, participating Micro and Small Enterprises quoting price within price band of
L1+15% per cent shall also be allowed to supply a portion of requirement by bringing
down the price to L1 price in a situation where L1 bidder is from someone other than a
Micro and Small Enterprise and such Micro and Small Enterprise shall be allowed to
supply up to 20 percent of total tendered value.

ii) In case of tender item is non-splitable or non-dividable etc. MSE quoting price within
price band L1+15% may be awarded the full/complete supply of the total tendered
value to MSE, considering sprit of policy for enhancing the Government procurement
from MSE, provided they agree to bring down their price to L1 price.
In such cases, the MSE who is lowest within the MSEs and quoting price within the
price band of L1+15% shall be provided the first opportunity to agree to accept and
execute the contract at the L1 price and on his refusal to accept the L1 price,
opportunity shall be provided so on to the other MSEs.
For Procurement Tender
i)

Indemnity Bond (on Rs. 100 Stamp Paper) stating that The Bidder shall offer and
supply the entire tender quantity from the plant (situated at _______Plant Address
_________________), which is having MSE Certification.

Note: Scan copy of Indemnity Bond and Notarized copy of MSE Registration documents (all the
pages of the EM Acknowledgement Part II Certificate to be uploaded by the bidder along with their
un-priced (Techno-Commercial) bid and Original/True copy to be submitted in a sealed envelope
super scribed as - Submission of Original Indemnity Bond & Original Notarized copy of MSE
Registration document against Tender No: ______________ dated _______________ and to be send
to the undersigned at the following address on or before bid submission close date. In absence of
above documents, benefit to MSE will not be passed on to bidders.
ii) In tender, participating Micro and Small Enterprises quoting price within price band of
L1+15% per cent shall also be allowed to supply a portion of requirement by bringing
down the price to L1 price in a situation where L1 bidder is from someone other than a
Micro and Small Enterprise and such Micro and Small Enterprise shall be allowed to
supply up to 20 percent of total tendered value.
iii) In case of tender item is non-splitable or non-dividable etc. MSE quoting price within
price band L1+15% may be awarded the full/complete supply of the total tendered
value to MSE, considering sprit of policy for enhancing the Government procurement
from MSE, provided they agree to bring down their price to L1 price.
In such cases, the MSE who is lowest within the MSEs and quoting price within the
price band of L1+15% shall be provided the first opportunity to agree to supply the item
at the L1 price and on his refusal to accept the L1 price, opportunity shall be provided
so on to the other MSEs.

Page 34 of 1178

PROPOSAL FORMS

Page 35 of 1178

FORM-A1
FORMAT FOR SPECIFIC WORK MEETING THE EXPERIENCE CRITERIA

Bidder shall furnish their Experience for similar work with all details and
documents as mentioned in this Specific Experience Format
which are in
conformity with Bidders Qualification Criteria mentioned in Notice Inviting Tender
(NIT). In case of more than one work, furnish details for all such Works
S.
NO.

DESCRIPTION

DETAILS

Details of similar works executed by bidder (Complying the requirement of NIT)


1.

Name of Project and its location

2.

Description of work

3.

Name of Owner, Postal Address, Phone/ Fax


No./ E-mail Address

4.

Name of Consultant, Postal Address, Phone/


Fax No./ E-mail Address

5.

Contract Value:
(a) Awarded
(b) Final Executed
(c) Component of relevant work experience as
per BQC .
Milestone Dates

Rs.
Rs.
Rs.

Date of award :
Starting date:
Scheduled Completion Date:
Actual Completion Date:
Reasons for delay, if any:

Page 36 of 1178

S.
NO.
6.

DESCRIPTION
Supporting Document for Experience Criteria

DETAILS
Whether copy of Work Order/
Contract Agreement
enclosed
YES

NO

Ref. No.:
Dated
Whether Completion
Certificate enclosed.
YES

NO

Ref. No.:
Dated
Date of Completion

Supporting Document for Financial Criteria

Whether Complete Annual


Audited Financial Report
including P&L account is
enclosed.
YES
NO
If Yes, submitted for the financial
years
1.
2.
3.

Whether Worked as Contractor directly with Client Executed the Work as


or Sub-contractor of Contractor

In case of subcontractor, the relevant


certificates/documents submitted as per NIT

Main Contractor

Sub-contractor

Submitted

Not Submitted

If Submitted then reference


number.

7
7.1

CONFIRMATIONS
Confirm that the above work has been completed
within the qualifying period as mentioned in IFB/NIT.

PROPOSAL FORM
06c-Proposal Forms3

Page 37 of 1178

BIDDERS CONFIRMATION

Confirmed

Page 3 of 20

7.2
7.3

7.4

7.5

Confirm that the above work is not an In-house work


experience.

Confirmed

Confirm that the information/documentation furnished


in this proforma are correct and in case of any
original document is required by Owner/EIL the same
shall be submitted for verification.

Confirmed

Confirm that all information/documentation for the


work to be considered for qualification is furnished in
this proforma along with supporting documents as
detailed IFB/NIT. Non submission of above required
information /documentation may lead to rejection of
bid.

Confirmed

Confirm
the
submission
of
following
Formats/Certificates, as applicable towards fulfillment
of Bidder Qualification Criteria:
If Yes, (Please tick mark the applicable)

Statutory Document
Notarized document along with Affidavit
7.6

Confirm that all documents furnished by the bidder in


support of meeting the experience & financial criteria
of BQC have been duly certified by the Statutory
Auditor of the bidder or a practicing Chartered
Accountant (not being an employee or a Director or
not having any interest in the bidders company/ firm)
where audited accounts are not mandatory as per
law or Notorized by a Public Notary in bidders
Country

Confirmed

Note : Bidder to use separate format for different works.


SIGNATURE OF BIDDER

NAME OF BIDDER

COMPANY SEAL

PROPOSAL FORM
06c-Proposal Forms3

Page 38 of 1178

Page 4 of 20

FORM A2
Page 39 of 1178

PAST EXPERIENCE DETAILS OF SIMILAR WORKS EXECUTED DURING LAST 7 YEARS

SL.
NO.

POSTAL ADDRESS
OF CLIENT & NAME
OF OFFICER IN
CHARGE

DESCRIPTION OF
WORK

CONTRACT
VALUE

STARTING
DATE

SCHEDULED
COMPLETION
DATE

ACTUAL
COMPLETION
DATE

REASONS FOR
DELAY, IF ANY

Note : Details of atleast two similar jobs should be submitted by the Bidder along with the copies of work orders and completion certificate .
SIGNATURE OF BIDDER
NAME OF BIDDER
COMPANY SEAL

PROPOSAL FORM
06c-Proposal Forms

:
:
:

_______________________
_______________________
_______________________

Page 5 of 20

FORM - B
Page 40 of 1178

ANNUAL TURNOVER STATEMENT


The Bidder shall indicate herein his annual turnover during preceding 3 years based on the audited balance sheet/profit & loss account statement.

FINANCIAL YEAR

ANNUAL TURNOVER (RS.)

NET WORTH (RS.)

NOTE:
1. Copies of audited balance sheets with Profit & Loss account statement for last 3 years are enclosed along with the Bid.

SIGNATURE OF BIDDER
NAME OF BIDDER
COMPANY SEAL

PROPOSAL FORM
06c-Proposal Forms

:
:
:

_______________________
_______________________
_______________________

Page 6 of 20

FORM - C
Page 41 of 1178

PRESENT COMMITMENTS

SR.
NO.

FULL POSTAL
ADDRESS OF CLIENT
& NAME OF OFFICERIN- CHARGE

SIGNATURE OF BIDDER
NAME OF BIDDER
COMPANY SEAL

PROPOSAL FORM
06c-Proposal Forms

DESCRIPTION OF
THE WORK

:
:
:

VALUE OF
CONTRACT
(IN RUPEES)

AS ON ..
(Specify the Date)
DATE OF
COMMENCEMENT OF
WORK

SCHEDULED
COMPLETION
PERIOD

%AGE
COMPLETION
AS ON DATE

EXPECTED
DATE OF
COMPLETION

_______________________
_______________________
_______________________

Page 7 of 20

REMARKS

FORM-D
Page 42 of 1178

COMPLIANCE TO BID REQUIREMENT

We M/s ___________________________________hereby agree to fully comply with, abide by and accept without variation, deviation or
reservation all technical, commercial and other conditions whatsoever of the Bidding Documents and Addendum to the Bidding Documents, if any,
for subject work issued by Engineers India Limited.
We hereby further confirm that any terms and conditions if mentioned in our bid (Un-priced as well as Priced Part), shall not be recognised and shall
be treated as null and void.

SIGNATURE OF BIDDER
NAME OF BIDDER
COMPANY SEAL

PROPOSAL FORM
06c-Proposal Forms

:
:
:

_______________________
_______________________
_______________________

Page 8 of 20

FORME (Sheet 1 of 2)
Page 43 of 1178

EXCEPTIONS AND DEVIATIONS


(FOR COMMERCIAL PART)
SL.
NO

REFERENCE OF BIDDING DOCUMENT


PART NO./
VOLUME

PAGE NO.

SUBJECT

DEVIATIONS

CLAUSE NO.

NOTE : This shall be submitted separately for Commercial & Technical Sections.
SIGNATURE OF BIDDER
NAME OF BIDDER
COMPANY SEAL

PROPOSAL FORM
06c-Proposal Forms

:
:
:

_______________________
_______________________
_______________________

Page 9 of 20

FORME (Sheet 2 of 2)
Page 44 of 1178

EXCEPTIONS AND DEVIATIONS


(FOR TECHNICAL PART)
SL.
NO

REFERENCE OF BIDDING DOCUMENT


PART NO./
VOLUME

PAGE NO.

SUBJECT

DEVIATIONS

CLAUSE NO.

NOTE : This shall be submitted separately for Commercial & Technical Sections.
SIGNATURE OF BIDDER
NAME OF BIDDER
COMPANY SEAL

PROPOSAL FORM
06c-Proposal Forms

:
:
:

_______________________
_______________________
_______________________

Page 10 of 20

FORM-F
CHECK LIST FOR SUBMISSION OF BID
Bidder is requested to fill this check list and ensure that all details/documents have been
furnished as called for in the Bidding Document along with duly filled in, signed & stamped
check list with each copy of the "Unpriced bid (Part I).
Please tick the box and ensure compliance:
(A)

UNDER SECTION I
(A.1)

Bid Forwarding Letter


Submitted

(A.2)

EMD/ BID BOND / BID SECURITY


Bidder to confirm that EMD/ Bid Bond/ Bid Security
has been submitted by them as per Tender Proforma.
Submitted
(1)

BY BANK GUARANTEE
BG No. __________________Dt. ______________ From
Bank _____________________ Branch _____________
For Rs. _______________________________________
Valid till _______________________________________

(2)

BY DEMAND DRAFT
DD No. __________________ Dt. _________________
Drawn on _____________________________________
For Rs. _______________________________________
Original shall be submitted in original Bid and its copy in other copies
of Bid.

(3)

Registration Certificate from NSIC for similar works.


Submitted

(A.3)

Power of Attorney in Favour of the bid signatory.


Submitted

(B)

UNDER SECTION -2
(B.1)

Past Experience details as per FORM-A1 & A2


Submitted

PROPOSAL FORM
06c-Proposal Forms

Page 45 of 1178

Page 11 of 20

(B.2)

Financial Details as per FORM-B


Submitted

(B.3)

(B.4)

Audited Financial year Statements including Balance Sheet, profit and loss
account and all other schedules submitted for the last three years.
.................

YES

NO

...............

YES

NO

..............

YES

NO

Present Commitments as per FORM-C


Submitted

(B.6) Partnership Deed in case of partnership firm


and Article of Association in case of limited
company. In case of a proprietorship firm, the name and
address of proprietor, and certified copy of `Certificate
of Registration of firm'
Submitted
(B.8)

Declaration regarding PF as per FORM-J.


Submitted

C)

UNDER SECTION - 3
(C.1)

Compliance to Bid Requirement as per FORM-D.


Submitted

(C.2)

Exceptions/ Deviations as per FORM-E separately for technical


and commercial part
Submitted

(C.3)

Reply to commercial questionnaire as per FORM-G with


Bidder's reply/ confirmation for each Sl. No.
Submitted

(C.4) Reply to Technical questionnaire (if enclosed in technical


part) with Bidder's Reply/ Confirmation for each Sl. No.
Submitted

PROPOSAL FORM
06c-Proposal Forms

Page 46 of 1178

Page 12 of 20

(C.5)

Declaration by Bidder as per FORM-I.


Submitted

(C.6)

Unpriced copy of Summery of Price Part with the word Quoted


Submitted

(C.7)

Integrity Pact duly filled-in Signed & Stamped


Submitted

(C.8)

Solvance Certificate from Nationalized/ scheduled banks


Submitted

(D) UNDER SECTION 4


(D.1)

Technical Details/ Documents (if required) in Technical part.


Submitted

Not Applicable

(E) CONFIRM THE FOLLOWING


(E.1) All pages of the bid have been page numbered in
sequential manner.
YES
(E.2)

Master Index and Copy of Addendum/ Amendment,


if any, has been submitted along with offer, duly
signed and stamped on each page
YES

(E.3)

Blank copy (without price) of Form SP-0


duly signed and stamped has been submitted.
YES

SIGNATURE OF BIDDER
NAME OF BIDDER
COMPANY SEAL

PROPOSAL FORM
06c-Proposal Forms

Page 47 of 1178

:____________________________
: ____________________________
: ____________________________

Page 13 of 20

FORM-G
COMMERCIAL QUESTIONNAIRE
Bidders reply/ confirmation as furnished in the Commercial Questionnaire (CQ) shall supersede
the stipulations mentioned elsewhere in their bid.
SL.
NO.

EIL'S QUERY

1.0

Confirm that your Bid is valid for 04 (Four) months from


the date of opening of Unpriced Part of Bid.

2.0

Confirm that Earnest Money Deposit (EMD) as per bid


stipulations have been furnished along with bid.

3.0

Confirm your compliance to total Scope of Work


mentioned in the Bidding Document.

4.0

Confirm that the following documents are submitted with


Part-I:

BIDDER'S REPLY/
CONFIRMATION

a) All documents as per CHECK LIST.


b) Master Index as issued is submitted in unpriced part duly
signed and stamped on each page.
c) Compliance letter for Addendum / Amendments as a
token of acceptance (Applicable, if issued).
5.0

Confirm your compliance to critical stipulations of


Bidding Document as mentioned in ITB/NIB

6.0

Confirm that price has been uploaded in NIC e-tender


portal

7.0

Schedule of Rates/Price
a) Confirm that percentage increase/ decrease of Total
estimated price has been quoted.
b) Confirm that deviation / terms & conditions are not
mentioned anywhere in the bid except Form E. In case
any terms and condition is mentioned anywhere in the
bid, same shall not be considered.
c) Confirm that the quoted price is for complete scope of
work, supply of all material, labour, consumables etc.
construction,
erection,
testing,
commissioning,
performance guarantee test run(s) and supply of spare
parts as applicable as per the Scope of Work.

8.0

Confirm that you have studied complete Bidding


Document including Technical and commercial part and
your Bid is in accordance with the requirements of the
Bidding Document.

9.0

Confirm your acceptance for `Scope of Supply'


mentioned in the Bidding Document and confirm that all

PROPOSAL FORM
06c-Proposal Forms

Page 48 of 1178

Page 14 of 20

SL.
NO.

EIL'S QUERY

BIDDER'S REPLY/
CONFIRMATION

materials shall be supplied as per Standards and


Specification.
10.0

Confirm your acceptance for Time Schedule as


mentioned in Bidding Document.

11.0

Confirm that your quoted price includes all taxes, duties


as applicable for this Work except Service Tax in
accordance with the provision of GCC and SCC.

12.0

Confirm that your quoted price includes all types of


insurance as per the provisions of GCC and SCC.

13.0

Confirm that all costs resulting from safe execution of


Work, such as safety induction, use of protective
clothing, safety glasses and helmet, safety precaution
taken during monsoon, or any other safety measures to
be undertaken by the Contractor for execution of work
are included in the quoted rates.

14.0

Confirm your compliance to the Minimum Construction


Equipments and Manpower, Qualification & Experience
requirement of Key personnel to be deployed as per
SCC.

15.0

Confirm that adequate numbers of construction


equipments, tools, tackles etc. shall be deployed to
complete the work as per the time schedule.

16.0

Confirm that you shall deploy adequate project/site


organisation with qualified supervisory personnel having
requisite experience including personnel responsible for
safety, planning, stores, QA/QC etc.

17.0

Confirm that while submitting your price, you have taken


consideration of scope of supplies, scope of work and
technical requirements mentioned in Bidding Document.

18.0

Confirm that you have your own QA/QC programme for


executing this work. In case of award of work, you will
submit all QA/QC documents as per requirement.

19.0

Confirm that Bidder is not involved in any Litigation/


Arbitration with OWNER. In case of Litigation /
Arbitration, if any, please furnish information about the
same.

20.0

Confirm that Bidder is not under Liquidation, court


receivership or similar proceedings.

21.0

Confirm the following:

a) The planning schedule, S-curves etc, submitted by the


bidder with his Bid, are indicative and shall not be basis
for extra compensation in case actual needs are higher.

PROPOSAL FORM
06c-Proposal Forms

Page 49 of 1178

Page 15 of 20

SL.
NO.

EIL'S QUERY

BIDDER'S REPLY/
CONFIRMATION

b) Detailed planning schedule developed by Contractor


after contract award may be subject to fluctuations
depending upon actual progress of the project and
available work front.
c) Co-ordination and making available by Contractor of all
staff, manpower, construction equipment, tools, cranes,
etc. and materials as required for a timely completion of
all WORK as per Owner's construction and priority
schedule and in accordance with the available work front
are included in the quoted rates.
22.0

Please confirm that un-priced copy of FORM SP-0 &


SP-2 indicating required details (without prices) have
been submitted in unpriced part of the Bid.

SIGNATURE OF BIDDER :______________


NAME OF BIDDER :_______________________
COMPANY SEAL
:___________________

PROPOSAL FORM
06c-Proposal Forms

Page 50 of 1178

Page 16 of 20

FORMH
Page 51 of 1178

BIDDERS QUERIES
SL.
NO.

BIDDING DOCUMENT
PART /
VOL.

PAGE NO.

SUBJECT

BIDDER'S QUERY

OWNER'S REPLY

CLAUSE NO.

NOTE:
1.
Bidders Queries may be sent by e-mail to singh.sk@eil.co.in/ rohit.singh@eil.co.in
2.

Technical & Commercial queries, if any, must be submitted separately in editable format as per this format.

SIGNATURE OF BIDDER
NAME OF BIDDER
COMPANY SEAL

PROPOSAL FORM

:____________________________
: ____________________________
: ____________________________

Page 17 of 20

FORMI
Page 52 of 1178

DECLARATION BY THE BIDDER

We _______________________ (Name of the Bidder) hereby confirm that we have gone through and understood the Bidding Document (which is
in two parts) in Part-I (Commercial Section including schedule of Rates) and Part-II (Technical) and that our Bid has been prepared accordingly in
compliance with the requirement stipulated in the said documents.
We are submitting Master Index of Bidding Document as part of our Bid duly signed and stamped on each page in token of our acceptance. We
undertake that Part-I and Part-II of the Bidding Document shall be deemed to form part of our bid and in the event of award of work to us, the same
shall be considered for constitution of Contract Agreement. Further, we shall sign and stamp each page of this Part-I and Part-II as a token of
Acceptance and as a part of the Contract in the event of award of Contract to us.
We further confirm that we have indicated prices in Schedule of Rates (SP-0) and submitted in Price Bid in separately sealed envelope. We confirm
that rate quoted by us includes price for all works/activities/supply etc. as mentioned in Item Description of the respective SOR Item(s) in Schedule of
Rates (Detailed Description) which has been issued to us.

SIGNATURE OF BIDDER
NAME OF BIDDER
COMPANY SEAL

:____________________________
: ____________________________
: ____________________________

NOTE : This declaration should be signed by the Bidders representative who is signing the Bid.

PROPOSAL FORM

Page 18 of 20

FORMJ
Page 53 of 1178

DETAILS OF P.F. REGISTRATION

Bidder to furnish details of Provident Fund Registration :

PF REGISTRATION NO.
DISTRICT & STATE

:
:

We hereby confirm that the above PF Account is under operation presently and shall be used for all PF related activities for the labour engaged by
us in the present work (if awarded to us).

SIGNATURE OF BIDDER
NAME OF BIDDER
COMPANY SEAL

PROPOSAL FORM

:____________________________
: ____________________________
: ____________________________

Page 19 of 20

FORM-K

BIDDERS GENERAL INFORMATION


To
M/s Numaligarh Refinery Limited,

1-1

Bidder Name:

________________________________________

1-2

Number of Years in Operation: ________________________________________

1-3

Address of Registered Office:


________________________________________
City________________ District _________
State _______________ PIN/ZIP__________

1-4

Operation Address
if different from above:

________________________________________
________________________________________
City________________ District _________
State _______________ PIN/ZIP__________

1-5

Telephone Number:

_______________________________________
(Country Code)

(Area Code)

(Telephone Number)

1-6

E-mail address:

________________________________________

1-7

Website:

________________________________________

1-8

Fax Number:

________________________________________
(Country Code)

1-9

ISO Certification, if any

(Area Code)

(Telephone Number)

{If yes, please furnish details}

1-10 Bankers Name :

_____________________________________

1-11 Branch :

_____________________________________

1-12 Branch Code :

_____________________________________

1-13 Bank account number :

_____________________________________

PROPOSAL FORM

Page 54 of 1178

Page 20 of 21

1-14 Excise Registration number :

_____________________________________

1-15 Excise Range :

_____________________________________

1-16 Excise Division :

_____________________________________

1-17 Excise Collectorate :

_____________________________________

1-18 Service Tax Registration No.

_____________________________________

1-19 Local ST No. :

_____________________________________

1-20 CST No. :

_____________________________________

1-21 PAN No. :

_____________________________________

1-22 Whether SSI Registered Or not :

_____________________________________

(SIGNATURE OF BIDDER WITH SEAL)

PROPOSAL FORM

Page 55 of 1178

Page 21 of 21

Page 1

NUMALIGARH REFINERY LIMITED

GENERAL CONDITIONS OF CONTRACT


For implementation of Numaligarh Refinery Project.

Page 1 of 128
Page 56 of 1178

Page 2

TABLE OF CONTENTS
FOR
GENERAL CONDITIONS OF CONTRACT

SL.NO.

(I)
(II)
1.0
2.0
2.1
2.2
2.3
2.4
2.5
2.6
3.0
4.0
4.1
4.2
4.3
4.4
4.5
4.6
4.7
5.0
6.0
7.0
8.0

DESCRIPTION

PAGE NO.

TABLE OF CONTENT
SUBMISSION OF TENDER
SECTION-I (GENERAL CONDITION OF CONTRACT)
DEFINITION OF TERMS
SECTION-II (GENERAL INFORMATION)
GENERAL INFORMATION

(I) to (iv)
1
2 to 5
2 to 5
6 to 9
6

(a) LOCATION OF SITE


(b) ACCESS BY ROAD
SCOPE OF WORK
WATER SUPPLY
POWER SUPPLY
LAND FOR CONTRACTORS FIELD OFFICE , GODOWN

6
6
6
6
7&8

& WORKSHOP
8&9
LAND FORSIDENTAL ACCOMMODATION
9
SECTION-III (GENERAL INSTRUCTION TO TENDERERS) 10 to 17
SUBMISSION OF TENDER
10
DOCUMENTS
10
GENERAL
10 & 11
ALL PAGES TO BE INTIALLED
1
RATES TO BE IN FIGURES AND WORDS
11 & 12
CORRECTION AND ERASURES
12
SIGNATURE OF TENDERER
12
WITNESS
12
DETAILS OF EXPERIENCE
12
TRANSFER OF TENDER DOCUMENTS
12
EARNEST MONEY
12 & 13
VALIDITY
13
ADDENDA/CORRIGENDA
13
Page 2 of 128

Page 57 of 1178

Page 3

9.0
10.0
11.0
12.0
13.0
14.0
15.0
16.0
17.0
18.0
19.0
20.0
21.0
22.0
22.1
22.2
22.3
23.0
24.0
25.0
26.0
26.1
26.2
27.0
28.0
29.0
30.0
31.0
32.0
33.0
34.0
35.0
36.0
37.0

RIGHT OF OWNER TO ACCEPT OR REJECT TENDER


13
SECURITY DEPOSIT
14
TIME SCHEDULE
14
COLLECTION OF DATA TENDERERS RESPONSIBILITY 14
RETIRED GOVERNMENT OR COMPANY OFFICERS
14
SIGNING OF CONTRACT AGREEMENT
15
FIELD MANAGEMENT BY ENGINEER-IN-CHARGE
15
NOTE TO SCHDULE OF RATES
15
POLICY FOR TENDERERS UNDER CONSIDERATION
15 & 16
AWARD OF CONTRACT
16
CLARIFICATION OF TENDER DOCUMENT
16
LOCAL CONDITION
16 & 17
ABNORMAL RATES
17
SECTION-IV (GENERAL OBLIGATIONS)
18 to34
INTERPRETATION OF CONTRACT DOCUMENT
18
GENERAL
18
HEADINGS AND MARGINAL NOTES
18
SINGULAR AND PLURAL
18
SPECIAL CONDITION OF CONTRACT
18 & 19
CONTRACTOR TO OBTAIN HIS OWN INFORMATION
19 & 20
SECURITY DEPOSIT
20 & 21
TIME OF PERFORMANCE
21 & 22
TIME FOR MOBILISATION
21
THE SCHDULE OF CONSTRUCTION
21& 22
FORCE MAJEURE
22
EXTENTSION OF TIME
22
COMPENSATION FOR DELAY (LIQUID DAMAGE)
22
SUM PAYABLE BY WAY OF COMPENSATION TO BE CONSIDERED
AS RESPONSIBLE COMPENSATION WITHOUT REFERENCE TO
ACTUAL LOSS
22 & 23
RIGHT OF OWNER TO FORFEIT SECURITY DEPOSIT
23
FAILURE BY THE CONTRACTOR TO COMPLY WITH THE
PROVISIONS OF THE CONTRACT
23 & 24
CONTRACTOR REMAINS LIABLE TO PAY COMPENSATION
IF ACTION NOT TAKEN UNDER CLAUSE 32.0 ENTITLED FAILURE
BY CONTRACTOR.
24 & 25
CHANGE IN CONSTITUTION
25
TERMINATION OF CONTRACT FOR DEATH
25
MEMBERS OF THE OWNER NOT INDIVIDUALLY LIABLE 25
OWNER NOT BOUND BY PERSONAL REPRESENTATIONS 25
Page 3 of 128

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Page 4

38.0 CONTRACTORS OFFICE AT SITE


25 & 26
39.0 CONTRACTORS SUBORDINATE STAFF AND THEIR CONDUCT
26 & 27
40.0 (I)
SUB-LETTING OF WORDS
27
(II) SUB CONTRACT FOR TEMPORARY WORKS ETC 27
(III) LIST OF SUB CONTRACTORS TO BE SUPPLIED
27
(IV) CONTRACTORS LIABILITY NOT LIMITED BY SUB
CONTRACTORS
27
(V) OWNER MAY TERMINATE SUB CONTRACTS
27
(VI) NO REMEDY FOR ACTION TAKEN UNDER THIS CLAUSE
41.0 POWER OF ENTRY
42.0 CONTRACTORS
RESPONSIBILITY
ELECTRICAL
INTERCOMMINUCATION
SYSTEM,
CONTRACTORS
AND OTHER AGENCIES
43.0
44.0
45.0
46.0
47.0
48.0

WITH

28 & 29
MECHANICAL,

AIR

CONDITIONING

OTHER AGENCIES AT SITE


NOTICES
RIGHT OF VARIOUS INTERESTS
PATENTS AND ROYALTIES
LIENS
DELAYS BY OWNER OR HIS AUTHORISED AGENCIES

49.0 PAYMENTS IF THE CONTRACT IS TERMINATED

29
29
29
29 & 30
30 & 31
31
31 & 32
32

50.0 NO WAIVER OF RIGHTS


32
51.0 CERTIFICATE NOT TO AFFECT RIGHT OF OWNER 32
AND LIABILITY
33
OF CONTRACTOR
52.0 LANGUAGES AND MEASURES
33
53.0 TRANSFER OF TITLE
33
54.0 RELEASE OF INFORMATION
33
55.0 BRAND NAME
33
56.0 COMPLETION OF CONTRACT
33
57.0 SPARES
33
34
SECTION-V (PERFOMANCE OF WORK)
35
36

&

&
to

Page 4 of 128
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Page 5

58.0 EXECUTION OF WORK


59.0 COORDINATION AND INSPECTION OF WORK
60.0 ALTERATIONS IN SPECIFICATIONS,DESIGN &
EXTRA WORK
61.0 WORKS ON SUNDAY AND HOLIDAYS
62.0 GENERAL CONDITIONS FOR CONSTRUCTION &
ERECTION WORK
63.0 DRAWINGS TO BE SUPPLIED BY THE OWNER
64.0 DRAWINGS TO BE SUPPLIED BY THE CONTRACTOR
65.0
66.0
67.0
68.0
69.0
70.0
71.0
72.0
73.0
74.0
75.0
76.0
77.0
78.0
79.0
80.0
81.0
82.0
83.0
84.0

35
35
35
37
37
37
38
38
38
39
SETTING OUT WORKS
39
40
RESPONSIBILITY FOR LEVELS AND ALIGNMENT
40
MATERIALS TO BE SUPPLIED BY CONTRACTOR
40
STORES SUPPLIED BY OWNER/SECURITY OF 41
MATERIALS/EQUIPMENTS
CONDITION FOR ISSUE OF MATERIAL
41
43
MATERIALS PROCURED WITH ASSISTANCE OF 43
OWNER/RETURN OF SURPLUS
MATERIALS OBTAIN FROM DISMANILING
43
ARTICLES OF VALUE FOUND
43
DISCREPENCIES BETWEEN INSTRUCTION
43
44
WORK IN MONSOON & DEWATERING
44
ACTION WHERE NO SPECIFICATION IS ISSUED
44
INSPECTION OF WORKS
44
45
ASSISTANCE TO ENGINEER-IN-CHARGE
45
TESTS FOR QUALITY OF WORKS/QUALITY 45
ASSURANCE
46
SAMPLES OF APPROVAL
46
ACTION AND COMPENSATION IN CASE OF BAD 46
WORK
SUSPENSION OF WORK
46
47
OWNER MAY DO PART OF WORK
47
POSSESSION PRIOR TO COMPLETION
47
TWELVE MONTHS PERIOD OF LIABILITY FROM THE 47
DATE OF ISSUE OF COMPLETION CERTIFICATE

to
&
&
&

to

&

&
&

&

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Page 6

84.1 FAILURE TO RECTIFY DEFECTS DURING LIABILITY


PERIOD AND VERIATIONS
84.2 EXTENDED
LIABILITY
ON
CONTRACT
PERFOMANCE GUARANTEE
84.3 CARE OF WORKS
84.4 DEFECTS PRIOR TO TAKING OVER
84.5
85.0
86.0
87.0

47
48

48
48
49
DEFECTS AFTER TAKING OVER
49
GUARANTEE / TRANSFER OF GUARANTEE
49
TRAINING OF OWNERS PERSONAL
49
REPLACEMENT OF DEFECTIVE PARIS & MATERIALS 49
50

&

&

Page 6 of 128
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Page 7

SUBMISSION OF TENDER
From:
M/S

To:
Subject: Tender in response to

Dear Sirs,
We hereby submit our offer in full compliance with the terms and
conditions of the attached tender. Earnest money Deposit in the form of a
for an amount of RS..Valid upto
is enclosed.

Yours truly,
Signature of Tenderer
Full name of the person
Signing the Tender
Title and capacity of the person

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Page 8

CERTIFICATE AS TO CORPORATE PRINCIPAL


I.Certify
that
I
am
..Secretary of the corporation organized under
the laws of.and that
.who signed the above tender is authorized to bind the
corporation company/firm by authority of its governing body /Board of Directors,
etc.

Secretary. /M.D/Director/G.M.

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Page 9

SECTION -1
GENERAL CONDITIONS OF CONTRACT
1.0

DEFINITION OF TERMS:
In the contract documents as herein defined where the context so admits, the
following words and expressions will have the following meanings:
(1)

The Owner means the Numaligarh Refinery Limited company


within the companies act 1956 having its registered office at Tarun
Nagar, 4th Road, Guwahati-781005, Assam.

(2)

The Contractor means the person or persons, firm or company or


corporation whose tender has been accepted by the Owner and
includes the Contractors legal representatives, his successors and
permitted assigns.

(3)

The Managing Director shall mean the Managing Director of the


Numaligarh Refinery
Limited (NRL) or his successor in office as
designated by the Owner.

(4)

The Chief Engineer shall mean the General Manager (project)/


Executive Director (proj.), Numaligarh Refinery Limited, or his
successor in office or his authorized Project Nominee.

(5)

The Engineer-in-charge shall mean the person designated as such


by the owner and shall include those who are expressly authorized by
him to act for an on his behalf of operation of this contract.

(6)

The Work shall mean the works to be executed in accordance with


contract or part there of as the case may be and shall include all extra,
additional, altered or substituted works as required for purpose of the
contract.

(7)

The Permanent Work means and includes works which will be


incorporated in and form a part of the work to be handed over to the
owner by the contractor on completion of the contract.

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Page 10

(8)

Construction Equipment means all appliances/equipment and things


what so ever nature for the use in or for the execution, completion,
operation or maintenance of the work or temporary works (as here-inafter defined) but does not include materials or other things intended
to form or to be incorporated in to the work, or camping facilities.

(9)

Site shall mean the lands and other places on, under, in or through
which the permanent works are to be carried out and any other lands
or places provided by the owner for the purpose of the contract.

(10)

Contract Documents means collectively the tender documents,


Designs, Drawings, Specification, schedule of quantities and Rates,
Letter of Acceptance and agreed variations if any and such other
documents constituting the tender and acceptance thereof.

(11) The Contract shall mean the agreement between the owner and the
contractor for the execution of the works including there in all
Contract documents.
(12) EIL means Engineers India Limited. Who are the consulting
engineers to the owner for this project and having registered office at
I. Bhikaiji Cam place. R.K.Puram . New Delhi-110066.
(13) Manager to project/project Manager/project co-ordinatorshall mean
manager in charge of this project designated by Engineers India
Limited or his successor or his authorized nominee.
(14) The Sub contractor means any person or firm or company (other
than the contractor) to whom any part of the work has been entrusted
by the contractor, with prior written consent of the engineer-inCharge, and the legal personal representatives, successors and
permitted assigns of such person, firm or company.
(15)

The Specification Shall mean all directions. Provisions the various


technical specification, attached and referred to the tender documents
which pertain to the method and manner of performing the work or
works to the quantities and qualities of the work or works and the
materials to be furnished under the contract for the work or works, as
may be exemplified or modified by the owner or Engineer-in-charge
during the performance of contract in order to provide for the
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Page 11

unforeseen conditions or in the best interests of the work or worksheet


shall also include the edition of relevant Indian standard specifications
including all addenda / corrigenda published before entering into
contract .
(16) The Drawings shall include maps, plans and tracings or prints or
sketches thereof with any modifications approved in writing by the
engineer-in-charge and such other drawing as may, from time to
time.be furnished or approved in writing by the engineer-in-charge.
(17)

The Tender means the proposal along with supporting documents


submitted by the contractor for consideration by the owner.

(18)

The Alternation ordermeans an order given in writing by the


engineer-in-charge to effect additions to or deletions from and
alternation in the works.

(19)

Virtual completion means completion of all important/essential


works pending certain small value works kept inabeyance by the
owner to achieve required co-ordinate completion with other inter
linked unavoidable activities.

(20) The Completion certificate shall mean the certificate to be issued by


the engineer-in charge when the works have been completed in
accordance of CONTRACT DOCUMENT to his satisfaction.
Completion certificate shall include completion of works with respect
to virtual completion subject to owners decision to declare virtual
completion with agreed time.
(21) The Final Certificate in relation to a work means the certificate
regarding the satisfactory compliance of various provisions of the
contract by the contractor issued by the engineer-in-charge / owner
after the period of liability is over.
(22) The PEROID OF LIABILITY in relation to a work means the
specified period from the date of COMPLETION CERTIFICATE up
to the date of issue of FINAL CERTIFICATE during which the
contractor stands responsible for rectifying all defects that may appear
in the works executed by the contractor in pursuance of the contract
and
includes
workmanship
defect,
warranties
against
Page 11 of 128
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Page 12

Manufacturing/Fabrication defects covering all materials, plants,


equipments, components and the like supplied by the contractor.
(23) The APPOINTING AUTHORITY for the purpose of arbitration
shall be the managing director or any other person so designated by
the owner.
(24) Temporary Works shall mean all temporary works of every kind
required in or about the execution, completion or maintenance of
works.
(25) Plans shall mean all maps, sketches and layouts as are incorporated
in the contract in order to define broadly the scope and the
specification of the work or works, and all reproductions thereof.
(26) Notice in writing or written notice shall mean a notice in written,
typed or printed characters sent (unless delivered personally or
otherwise provide to have been received by the addressee) by
registered post to the latest known private or business address or
registered office of the addressee and shall to deemed to have been
received in the ordinary course of post it would have been delivered.
(27) Approved shall mean approved in writing including subsequent
written confirmation of previous verbal approval and Approval
means approval in writing including as aforesaid.
(28) Telex/Letter of Intent shall mean an intimation by a Telex /letter to
Tendered (s) that the tender has been accepted in accordance with the
provisions contained in the letter.
(29) Day means a day of 24 hours from midnight to midnight
irrespective of the number of hours worked in that day.
(30) Working Day means any day other than declared to be holiday or
rest day by the owner.
(31) Week means a period of any consecutive seven days.
(32) Metric system all technical documents regarding the construction of
works are given in the metric system and all work in the project
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Page 13

should be carried out according to the metric system. All documents


concerning the work shall also be maintained in the metric system.
(33) Value of contract means the sum accepted or the sum calculated in
accordance with the prices accepted in tender and/or the contract rates
as payable to the contractor for the entire execution and the full
completion of the work.
(34) Language for Drawings and instruction all the drawings, titles,
notes, instruction, dimension, etc. shall be in English language.
(35) Mobilization shall mean establishment of sufficiently adequate
infrastructure by the contractor at site comprising of construction
equipment, aids, tools tackles including setting of site offices at
facilities such as power, water, communication etc. Establishing
manpower organization comprising of resident Engineers, Supervising
personal and adequate strength of skilled, semi-skilled an UN-skilled
workers, who with the so established infrastructure shall be in a
position to commence execution of work at site (s) , in accordance
with the agreed time schedule of completion of work . Mobilization
has been considered to have been unachieved, if the contractor is able
to establish infrastructure as indicated above to begin work at all site
(S)/ location as per the time, schedule, where so warranted in
accordance with agreed schedule of work implementation to the
satisfaction of engineer-in charge/owner.
(36) Commissioning shall mean putting into service .of the system
including the plant (s) equipment (s) , vessel (s), pipeline, machinery
(is), or any other section or sub section of installation (S) per training
to the work of the contractor after successful testing and trial runs of
the same.
Commissioning can be either for a completed system or a part of
system of a combination of system or sub system and can be perform
in any sequence as desired by owner and in a manner established to be
made suited according to availability of prerequisites. Any such
readjustments made by owner in performance of commissioning
activity will not be constructed to be violating contract provisions and
contractor shall be deemed have provided for the same.

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Page 14

Section II
2.0

GENERAL INFORMATION:

2.1

(a)

location of site :

(b)

The proposed location of project site is defined in the special


condition of the contract.
Access by Road :
Contractor if necessary if build other temporary access road to
the actual site of construction for his own work at his owns
cost. The contractor shall be required to permit the use of the
roads so constructed by him for vehicle of any other parties
who may be engaged on the project site. The contractor shall
also facilitate construction of the permanent roads should the
construction there of start while he is engaged on this work. He
shall make due allowance in this tender for any inconvenience
he anticipate on such account.
Non availability of access roads and railway siding the use of
the contractor shall in no case condone any delay in the
execution of works nor be the cause for any claims for
compensation against the owner.

2.2

Scope of work:
The scope of work is defined in the special condition of contract and
specification. The contractor shall provide all necessary materials,
equipment, labour etc. For the execution and maintenance of the work
till completion unless otherwise mentioned in this tender documents.
All materials that go with the work shall be approved by Engineer-inCharge prior to procurement and use.

2.3

Water supply:
Contractor will have to make his own arrangements for supply of
water to his labour camps and for works. All pumping installation,
pipe net wok and distribution system will have to be Carried by the
contractor at his own cost.
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Page 15

Alternatively the owner his direction may endeavor to provide water


to the contractor at the owners source of supply provided the
contractor make his own arrangement For piping net work and
arrangement from source of supply and distribution pipe net Work
shall have the prior approval of the Engineer-In-Charge, so as not to
interfere with the Layout and progress of the other construction
works. In such case, the rate for water shall be Rs.2.99 per kilo litre
which will be deducted from the running account bills.
However, the owner doesnt guarantee the supply of water and this
does not relieve the contractor of his responsibility in making his own
arrangement and for the timely completion of the Various works as
stipulated.
2.4 POWER SUPPLY:
2.4.1 Owner will supply power at 400/440v subject to availability, at the nearest
sub-station from where the contractor will make his own arrangements for
temporary distribution. All the works will be done as per IEA regulations
and passed by the Engineer-In-Charge. The temporary lines will be removed
forthwith after the completion of the work or if there is any hindrance cause
to the other work due to the alignment of these lines, the contractor will
reroute or remove the temporary lines at his own cost. The contractor at his
cost will also provide suitable electric meters (duly tested by state electricity
board), fuses, switches, etc., for purposes of payment to the owner which
should be in the custody and control of the owner. The cost of power supply
shall be payable to the owner every month at Rs.2.53 (rupees two and paise
fifty-three only) per kWh, which would be deducted from the running
accounts bills. The owner shall not, however, guarantee the supply of
electricity and no compensation for failure or short supply of electricity will
be entertained.
2.4.2

It shall be the responsibility of the contractor to provide and maintain


the complete installation of the load side of the supply with due regard to
safety and proper circuit protection requirement at site. All cabling,
equipment, installations etc. shall comply in all respects with the latest
statutory requirement and safety provisions i.e. as per the Central/State
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Page 16

electricity acts and rules etc. The contractor will ensure that his equipment
and electrical wiring etc. are installed and modified, maintained by a
licensed Electrical/Supervisor. A test certificate to be produced to Engineerin-charge for this approval, before power is made available. Non adhere of
safety code shall render the contractor to be penalized as deemed fit by
Engineer-In-Charge.
2.4.3

At all times IEA regulation shall be followed failing which the


owner has a right to disconnect the power supply without any reference to
the contractor. No claim shall be entertained for such disconnection by the
Engineer-In-Charge. Power supply will be reconnected only after production
of fresh certificate from the authorized electrical supervisors.

2.4.4

The owner is not liable for any loss or damage to the contractors
equipment as a result of variation of voltage or frequency or interruption in
power supply or other loss to the contractor arising there from.
2.4.5
The contractor shall ensure that the electrical equipment installed by
him are such that average power factor does not fall bellow 0.90 in any
month, he will reimburse to the Owner for all units consumed during the
month. (On account of low P.F.I)
2.4.6
The power supply required for contractors colony near the plant
site will be determined by the owner and shall be as per State electricity
Board, Rules and other statuary provisions applicable for such installation
from time to time. In case of power supply to contractors colony, the power
will be made single point and the contractor shall make his own arrangement
at his own cost for distribution to the occupants of the colony as per
electricity Rules and acts. The site area and the colony shall] be sufficiently
illuminated to avoid accidents.
2.4.7
The contractor will have to provide and install his own light and
power meters duly tested by the State electricity Board which will be
governed as per Central/State Government Electricity rules. The owner shall
seal the meters.
2.4.8

In case of damage of any of the Owners equipment on account of


fault, intentional or unintentional on the part of the contractor, the Owner
reveres the right to recover the cost of such damage from the contractors
bill. Cost of HRC Fuses replace at the Owners terminals due to any fault in
the contractors installation shall be to contractors account at the rates
decided by the Engineer-in-charge. Ratings of fuses to be provided/use by
the contractor shall not be more than the rating approved by owner.
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Page 17

2.4.9 Only motors up to 3 HP will be allowed be started direct on line. For motors
above 3 HP and upto 100 hp a suitable Starting devices approved by the
Engineer-in-Charge shall be provided by the Contractor. For motors above
100 HP slip ring induction motors with suitable with suitable starting
devices as approved by the Engineer-in-Charge shall be provided by the
contractor.
2.4.10 The contractor shall ensure at his cost that all-electric lines and equipment
and all installation are approved by the state electricity Inspector before
power can be supplied by the owner.
2.4.11 The total requirement of power with equipment wise breakup shall be
indicated by the tenderer along with his tender.
2.5 LAND FOR CONTRACTORS FIELD OFFICE, GODOWN AND
WORKSHOP:
The Owner will at his own discretion and convenience and for the duration
of the execution of the work make available near the site, land for
construction of contractors Field office, godown workshop and assembly
yard required for the execution of the Contract. The contractor shall at his
own cost construct all these temporary buildings and provide suitable water
supply and sanitary arrangement approved by the Engineer-in-Charge.
On completion of the works or on getting notice from the owner which ever
is earlier, the contractor shall remove all temporary works, structures erected
by him and have the SITE cleaned as directed by the Engineer-In-Charge .If
the Contractor shall fail to comply with this requirement, the Engineer-inCharge may at the expense of the contractor remove such surplus, and
rubbish materials and dispose off the same as he deems it and get the site
cleared as a foresail , and contractor shall forthwith pay the amount of all
expenses so incurredand shall have no claim in respect of any such surplus
materials disposed off as aforesaid. The owner reserve the right to ask the
contractor any time during the tendency of the contract to vacate the land by
giving 7 days notice on security reasons or on national interest or otherwise.
A token licenses of fee of Rs.100/- per hectare or part or thereof per annum
shall be charge for the land so occupied. If the contractor fails to clear/vacate
the site and clean the debris the same shall be done by the Engineer-in-

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Page 18

charge engaging and agency an the cost incurred for doing so shall be
recovered from bill/S.D or any other works.
2.5.1 PUTTING UP BUILDINGS ON PROJECT SITE:
The contractor shall put up temporary structures as required by them for
their office, fabrication shop and construction stores only in the area
allocated to them on the project site by the owner or his authorised
representative. No tea stalls/canteens should be put up or allowed to be put
up by any contractor in the allotted land complex area without prior written
permission of the owner.
No un authorized buildings, construction or structure s should be put up by
the contractor any where on the project site.
For uninterrupted fabrication of the work, Contractor, shall put up temporary
covered structures at his cost within area (12M&50M or as considered
necessary) in the location allocated to them in the project site by the owner
or his authorized representatives, but after written approval from the owner.
2.6

LAND FOR RESIDENTIAL ACCOMMODATION:


Land on temporary basis for residential accommodation for stuff and labour
will be made available at the direction of the Engineer-in-Charge and rent
for the same will be as decided by the Engineer-in-Charge according to the
location and area taken by the Contractor.

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Page 19

SECTION-III
GENERAL INSTRUCTIONS TO TENDERERS
3.0

SUBMISSION OF TENDER:
3.1

3.2

3.3
3.4
3.5

Tenders must be submitted without making any additions,


alterations, and as per details given in other clauses here under. The
requisite details shall be filled in by the contractor in page 1 of tender
Document.The rates shall be filled in the schedule given in this tender
document.
Addenda/Corrigenda to tender document, if issued, must be
signed and submitted along with the tender document. The tenderer
should write clearly the revised quantities in the schedule of rates of
tender document and should price the work based on revised
quantities when amendments of quantities are issued in addenda.
Covering letter along with its enclosures accompanying the tender
document and all further correspondence shall be submitted in Quadruplicate (FOUR COPIES).
Tenderers are advised to submit quotations based strictly on the
terms and conditions and specifications contained in the tender
documents and not to stipulate any deviations.
Tenders should always be placed in double scaled covers,
superscribing Tender for Numaligarh Refinery Limited (NRL) project,
Tender Notice No. due for opening on.The full
name, address, and telegraphic address of the Tenderers shall be
written on the bottom left hand corner of the sealed cover.

4.0

DOCUMENTS:

4.1

General:
The tenders as submitted, will consist of the following:
(i)
Complete set of tender documents (Original) as duly filled in and
signed by the tenderer as prescribed by in different clause of the
tender document.
(ii) Earnest money in the manner specified in clause 6 hereof.
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Page 20

(iii)
(iv)

(v)
(vi)
(vii)
(viii)

(ix)
(x)
(xi)
(xii)
(xiii)
4.2

Power of attorney or a true copy thereof duly attested by a Gazetted


officer in case an authorized representative has signed the tender, as
required by the clause 4.5 hereof.
Income tax clearance certificates (ITCC) and sales tax clearance
certificate in original or true copies duly attested by Gazetted Officer
in the Performa prescribe by the govt. of India should accompany the
tender. The ITCC should be in the name of the firm/individual quoting
for the work .In the absence of ITCC tenderer may not be awarded the
worked tendered for, in light of central government
directive/instructions.
Information regarding Tenderers in the Performa enclosed.
Details of work of similar type and magnitude carried out by the
tenderer in the Performa given at the end of this book let.
Organization chart giving details of field management at site the
tenderer proposes to have for this job.
Details of construction plant and equipments available with the
tenderer for using in this working the Performa enclosed under the
head Information regarding equipments which the tenderer proposes
to use for this work.
Solvency certificate from schedule bank to prove the financial ability
to carry out the work tendered for.
Latest balance sheet and profit and loss account duly audited.
Details of present commitment as per Performa enclosed to tender
document
Data required regarding sub contractor(s) /Suppliers/Manufacturers
and other technical informations the tenderer wish to furnish
List showing all enclosures to tender.

ALL PAGES ARE TO BE INITIALLED:


All signature in tender document shall be dated as well as all the pages of all
section of tender document shall be initialed at the lower right hand corner
and signed wherever required in the tender papers by the tenderer or by a
person holding power of attorney authorizing him to sign on behalf of the
tenderer before submission of tender.

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4.3

RATES TO BE IN FIGURES AND WORDS:


The tenderer should quote in English in both in figures as well as in words
the rates and amounts tendered by him for; each item in .the schedule of
rates in such a way that interpolation/Extrapolation is not possible. The
amount for each item should be worked out and entered requisite total given
of all items, both in figures and in words. The tendered amount for the work
shall be entered in the tender and duly signed by the Tenderer.
If some discrepancies are found between the RATES in FIGURES and
WORDS or the AMOUNT shown in the tender, the following procedure
shall be followed:

4.4

(a)

When there is difference between the rates in the figures of words, the
rates which corre sponds to amount worked out by the tenderer shall
be taken as correct.

(b)

When the rate quoted by the tenderer in figures and words tally but
the amount is in correct the rate quoted by the tenderer shall be taken
as correct.

(c)

When it is not possible to ascertain the correct rate by either of above


method, the rate quoted in words shall be taken as correct. (Or the
lowest of the rates written in figure and words.)

CORRECTIONS AND ERASURES:


All corrections and alterations in the entries of the tender paper shall signed
in fully by the tenderer with date. No erasures or over writing are
permissible.

4.5

SIGNATURE OF TENDERER:

4.5.1 The tenderer shall contain the name, residence and place of business of
person or persons making the tender and shall be singed by the TENDERER
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4.6

with his usual signature. PATNERSHIP firms shall furnish the full names of
all partners of the tender. It should be signed in the partnerships name by all
the partners or by duly authorized representative followed by the name and
designation of the person signing. Tender by a corporation shall be signed
by an authorized representative and a power of Attorney in that behalf
shall accompany the tender . A copy of constitution of the firm with
names of all partners shall be furnished.
WITNESS:
Witness and sureties shall be persons of status and property and their names,
occupation and address shall be stated bellow their signature.

4.7

DETAILS OF EXPERIENCE:
The tenderer should enclose the documents and furnished details as per
Performa enclosed to show that he has previous experience in having
successfully completed in recent past work of this nature, together with the
names of owners location of sites. Value of contract date of commencement
and completion of works, delays if any reason of delay an other details along
with documentary evidences The information so provided if found partly or
fully false shall render the tender of such Contractor liable to be rejected.

5.0

TRANSFER OF TENDER DOCUMENTS:


Transfer of tender documents purchased by one intending tenderer to
another is not permissible.

6.0

EARNEST MONEY:

6.1

The tenderer must pay earnest money as given in the notice inviting tenders
and attach the official receipt with the tender failing which the tender is
liable to be rejected. The earnest money can be paid in Call Deposit Receipt
(CDR), Demand Draft or Bank Guarantee of state Bank of India or any
schedule A Nationalized Bank in favor of Numaligarh Refinery Limited
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(NRL), Guwahati. The Bank guarantee to be furnished in lieu of Earnest


money shall be kept valid for a period of SIX MONTHSfrom the date of
opening of tender.
6.2

The Bank Guarantee so furnished by the tenderer shall be in the proforma


prescribe owner. No interest shall be paid by the owner on the earnest
money deposited by the tenderer. The earnest money of the unsuccessful
tenderer will be refunded within a reasonable period of time.

6.3

The earnest money deposited by successful tenderer will be retained towards


the security deposited for the fulfillment of the contract, but shall be
forfeited if the tenderer fails to deposit the requisite initial security deposit as
per clause 10 hereof and /or fails to start work within a period of 21 days or
fails to execute the agreement within 10 days of the receipt by him of the
notification of acceptance of tender.

7.0

VALIDITY:
Tender Submitted by Tenderers shall remain valid for acceptance for a
period of six months from the date of opening of the tender. The tenderers
shall not be entitled during the said period of six months, without the
consent in writing of the Owner, to revoke or cancel his tenderer to vary the
tender given or any term thereof. In case of tenderer revoking or canceling
his tender or varying any term in regard thereof without the consent of
Owner in writing, the owner shall forfeit the earnest money paid by him
alongwith tender.

8.0

ADDENDA/CORRIGENDA:

8.1

Addenda/Corrigenda to the tender documents may be issued prior to the date


of opening of the tenders to clarify documents or to reflect modification in
design or contract terms.

8.2

Each addendum/corrigendum issued by the project manager will be


distributed in duplicate to each person or organization to whom a set of
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tender documents has been issued. Each recipient will retain one copy of
each addendum/corrigendum for submission along with his tender and return
one signed copy to Engineer-in-Charge as acknowledgement of receipt of
the same. All addenda/corrigenda issued by project manager shall become of
part of tender documents.
9.0

RIGHT OF OWNER TO ACCEPT OR REJECT TENDER:

9.1

The right to accept the tender will rest with the owner. The owner however
does not bind himself to accept the lowest tender and reverses to itself, the
authority to reject any or all the tender received without assigning any
reason whatsoever. The whole work may be split up between more than one
contractors or accepted in part (not entirely) if considered expedient. Quoted
rates should hold good for such eventualities.

9.2

Tenders in which any of particulars and prescribe information are missing or


are incomplete in respect and/or the prescribed conditions are not fulfilled
are liable to be rejected.

9.3

Canvassing in connection with tender is strictly prohibited and tender


submitted by the Tenderer who resorts to canvassing will be liable to
rejection. Tender containing uncalled for remarks or any additional
conditions are liable to be rejected.

10.0 SECURITY DEOPOSIT:


The person/ persons whose tender may be accepted (here after called the
contractor) shall within 10 days of the receipt by him of the notification of
the acceptance of the tender, shall remit/deposit the initial security deposit of
2.5% of the accepted value of the tender to Numaligarh Refinery Limited.
11.0 TIME SCHEDULE:
11.1 The work shall be executed strictly as per the time schedule given in
appendix-I in tender document. Period of construction given in time
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schedule includes the time required for mobilization as well as testing,


rectification if any, re testing and completion in all respect to the entire
satisfaction of Engineer-in-Charge.
11.2 A joint programmes of execution of the work will be prepared by the
Engineer-in -Charge and Contractor based on priority requirements of
the project. This programme will take into account the time for
completion in 11.1 and the time allowed for the priority works by the
Engineer-In-Charge.
11.3 Monthly/Weekly programmes will drawn up by the Engineer-inCharge jointly with the contractor based on availability of work fronts
and the joint construction program as per 11.2 above. The contractor
shall scrupulously adhere to these targets/programmes by deploying
adequate personal, construction tools and tackles and he shall also
supply himself all materials of his scope of supply on good time to
achieve the target programmes. In all matters concerning the extent of
target setout in the weekly and monthly programmes and the degree of
achievement, the decision of the Engineer-in-Charge will be final and
binding on the contractor.
12.0 COLLECTION OF DATA TENDERERS RESPONSIBILITY:
The tenderer shall visit the site and acquaint himself fully of the site and no
claim whatsoever will be entertained on the plea of ignorance or difficulties
involved in execution of work or carriage of materials.
13.0 RETIRED GOVERNMENT OR OWNERS OFFICERS:
No Engineer of Gazetted rank or other gazetted officer, employed in
Engineering or Administrative duties in an Engineering department of the
State/Central Government or of the owner is allowed to work as a contractor
for a period of two years after his retirement or resigning from government
service, or from the employment of the owner without the previous
permission of the owner. The contract, if awarded, is liable to be cancelled if
either the contractor any of his employees found at any time to be such a
person, who had not obtain the permission of the State/Central Government
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or of the owner as aforesaid before submission off tender, or engagement in


the contractors service as the case may be.
14.0 SIGNING OF CONTRACT AGREEMENT:
The successful tenderer shall be required to execute an agreement in the
proforma attached with tender document within 10 days of the receipt by
him of the notification of acceptance of tender. In the event of failure on the
part of the successful tenderer to signed the agreement within the above
stipulated period the earnest money or his initial deposit will be forfeited
and the acceptance of the tender shall considered as cancelled.
15.0

FIELD MANAGEMENT BY ENGINEER-IN-CHARGE:

15.1 The field management will be the responsibility of the Engineer-In-Charge,


who will be nominated by the owner. The Engineer-In-Charge may also
authorized his representative to perform his duties and functions.
15.2 Clause 76 of the general conditions of contract shall be referred to in his
connection.
15.3 The Engineer-In-Charge shall coordinate the works of various agencies
engaged at site to ensure minimum disruption of work carried out by
different agencies. It shall be the responsibility of the contractor to plan and
execute the work strictly in accordance with site instruction to avoid
hindrance to the work being executed by other agencies.
16.0 NOTE TO SCHEDULE OF RATES:
16.1 The schedule of rates should be read in conjunction with all the other
sections of the tender.
16.2 The tenderer shall be deemed to have studied the drawings, Specification
and details of work to be done within time schedule and to aquatinted
himself of the conditions prevailing at site.
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16.3 Rates must be filled in the copies of pages of schedule of rates of original
tender documents. . If quoted in separate typed sheet no variation in item
description or specification shall be accepted. Any exception taken by the
tenderer to the schedule of rates shall be brought out in the terms and
condition of offer, but it does not guarantee acceptance of the same by the
owner.
16.4 The quantities shown against the various items are only approximate. Any
increase or decrease in the quantities shall not from the basis of alteration of
the rates quoted and accepted. However any likely increase in quantity of
any items should be brought to the notice of Engineer-In-Charge well in
advance prior to execution.
16.5 The Owner reserves the right to interpolate the rate for such items of work
falling between similar items of lower and higher magnitude.
17.0 POLICY OF TENDERS UNDER CONSIDERATION:
17.1 Only those tenders which are complete in all respects and are strictly in
accordance with the terms conditions and Technical specifications of tender
document, shall be considered for evaluation. Such tenders shall be deemed
to be under consideration immediately after opening of tender and until
such time of an official intimation of acceptance/rejection of tender s made
by owner to the tenderer.
17.2 Owner/EIL if necessary, will obtain clarifications on the tender by
requesting for such information clarifications from any or all tenderers
either in writing or through other means of communication as may be
necessary, and the tenderers are advise to refrain from contracting by any
means owner/EIL and or their employees(s)/representatives (S) of their
own, on matters related to tenders under consideration. Tenderers will not
be permitted to change the substance of the tenders after opening of tenders.

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18.0 AWARD OF CONTRACT:


18.1 The acceptance of tender will be intimated to the successful tenderer by
Owner either by Talax/Telegram/Fax or by letter or likes means defined as
LETTER OF ACCEPTANCE OF TENDER.
18.2 OWNER/EIL will be the sole judge in the matter of award of contract and
the decision of OWNER shall be final and binding, however subject to
fulfillment of clause 17.0 above and other relevant requirements of contract
documents, works shall be awarded to the techno-commercially accepted
lowest tenderer provided accepted rates are within reasonable variation with
approved estimated rates/amount and work able.
19.0

CLARIFICATION OF TENDER DOCUMENT:

19.1 The tenderer is required to carefully examine the technical Specifications,


condition of contract, Drawing and other details relating to work and given
in tender document and fully inform himself as to all condition and matters
which may in any way affect the work or the cost thereof In case the
tenderer is in doubt about the completeness or correctness of any of the
contents of the tender document, he should request in writing for an
interpretation/clarification to OWNER/EIL in triplicate, OWNER/EIL will
than issue interpretation/clarification to Tenderer in writing. Such
clarifications and or interpretations shall from part of the specification and
Documents and shall accompany the tender which shall be submitted by
tenderer within time and date as specified in invitations to tender.
19.2 Verbal clarification and information given by OWNER/EIL or its
employee(s) or its representatives shall not in any way be binding on owner.
20.0 LOCAL CONDITIONS:
20.1 It will be imperative on such tenderer to inform himself of local conditions
and factors which may have any effect on the execution of WORK covered
under the tender document. In their own interest, the tenderer are requested
to familiarizes themselves with the Indian Income Tax Act 1961, Indian
Companies Act 1956. Indian Custom Act 1962 and other related acts and
laws and regulations of Indian including provident fund; Act, Indian
disputes act, contract labour Act and such like legislation & rules with their
such latest amendments, as applicable. Owner shall not entertain any
request for clarifications from the tenderer regarding such local conditions.
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20.2 It must be understood and agreed that such factors have properly been
investigated and considered while submitting the tender. No claim for
financial or any other adjustments due to lake of clarifications of such
factors shall be entertained.
21.0 ABNORMAL RATES:
21.1 The tenderer are expected to quote rate for each item after careful analysis of
coast involved for the performance of the completed item considering all
specifications and condition of contract. This will avoid loss of profit or gain
in case of curtailment or change of specification for any item. In case it is
noticed that the rates quoted by the tender for any item or unusually high or
unusually low, it will be sufficient cause for rejection of the tender unless
the owner is convinced about the reasonableness after security of the
analysis for such rates to be furnished by the tenderer (on demand).

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SECTION-IV
GENERAL OBLIGATIONS
22.0 INTERPRETATION OF CONTRACT DOCUMENTS:
22.1 GENERAL
Except for and to the extent otherwise provided by the contract, the
provisions of the general condition of contract and special conditions shall
prevail over those of any other documents forming part of contract. Several
documents forming the contract are to be taken as mutually explanatory.
Should there be any discrepancy, inconsistency, error or omission in the
contract documents. The matter may be refereed to Engineer-In-Charge who
shall give his decisions and issue to the contractor instructions directing in
what manner the work is to be carried out. The decision of Engineer-InCharge shall be final and conclusive and the contractor shall carry out work
in accordance with this decision.
Works shown in the drawing but not mentioned in the specifications or
describe in the specifications without being shown in the drawing shall
nevertheless be deemed to be included in the same manner as if they had
been shown on the drawings and describe in the specifications.
22.2 HEADINGS AND MARGINAL NOTES:
All headings and marginal notes to the clauses of these general conditions of
contract or to the specification or to any other tender documents are solely
for the purpose of giving a concise indication or not a summary of the
contents thereof and they shall never be deemed to be part thereof or to be
used in the interpretation or construction of the contract.
22.3 SINGULR AND PLURAL:
In contract documents unless otherwise stated specifically, the singular
shall include the plural and vice versa wherever the context so requires.
Works implying person shall include relevant Corporate

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Companies/Registered
partnership.
23.0

Association/

Body

of

individuals/Firm

of

SPECIAL CONDITIONS 0F CONTRACT:

23.1 Special condition of contract shall be read in conjunction with the general
conditions of contract, specification of work, Drawings and any other
documents forming part of this contract wherever the contract so requires.
23.2 Not withstanding the sub-division of the document in to these separate
section and volumes every part of the document shall be deemed to be
supplementary to and complementary of every other part and shall be read
with and into the contract so far as it may be practicable to do so.
23.3 Where any portion of the general condition of contract is repugnant to or at
variance with any provision of the special conditions of contract then, unless
a different intention appears the provisions of the special conditions of
contract shall be deemed to over ride the provisions of the general conditions
of contract and shall to the extents of such repugnancy, or variations, prevail.
23.4 Wherever it is mention in the specification that the contractor shall perform
certain work or provide certain facilities, it is understood the contractor shall
do so at his cost.
23.5 The materials design and workmanship shall satisfy the relevant Indian
standards, the job specifications contained herein and codes referred to.
Where the job specifications stipulates requirements in addition to those
contained in the standard code and specifications, these additional
requirements shall also be satisfied.
24.0 CONTRACTOR TO OBTAIN HIS OWN INFORMATION

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The contractor in fixing his prices, shall for all purposes whatsoever, shall be
deemed to have himself independently obtain all necessary information for
the purpose of preparing his tender and his tender as accepted shall be
deemed to have taken into account all contingencies as may arise due to such
information or lake of same. The correctness of the details given in the
tenderer document, to help the contractor to make up the tender is not
guaranteed.
The contractor shall be deemed to have examined in the contract documents,
to have generally obtain his own information in all matters whatsoever that
might affect the carrying out of the works at the scheduled rates and have
satisfied himself as to the sufficiency of his tender. Any error in description
of quantity or omission there from shall not vitiate the contract or release the
contractor from the executing the work comprised in the contract according
to drawings and specification at the schedule rates. His deemed to have
known the scope, nature and magnitude of the works and the requirements of
materials and labour involved etc., and as to what all works he has to
completed in accordance in the contract document whatever the defects,
omissions or error that may be found in contract documents. The contractor
shall be deemed to have visited surroundings, to have satisfied himself as to
the nature of all existing structures, if any and also as to the nature and the
condition of the railways, Roads, Bridges and culverts, means of transport
and communication, whether by land , water or air and as to possible
interruptions there to and the access and egress from the site, to have made
enquiries, examined and satisfied himself as to the site for obtaining sand
stones, bricks and other materials, the site for disposal for surplus materials,
the available accommodation as to whether required, depots and such other
buildings as may be necessary for executing and completing the works, to
have made local independent enquiries as to the sub-soil, sub-soil water and
variations thereof, storms, prevailing winds, climatic conditions and all other
similar matters affecting these works. He is deemed to have aquatinted
himself as to his liability for payment of government Taxes, Custom duties
and other charges, levies etc.
Any neglect or omission or failure on the part of the contractor in obtaining
necessary and reliable information upon the forgoing or any other matter
affecting the contract shall not relieve him from any risks or liabilities or
entire responsibility from the completion of the works at the schedule rates
and times in strict accordance with the contract.

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It is therefore, expected that should the contractor has any doubt as to


the meaning of any portion of the contract DOCUMENT he shall set forth
the particulars thereof in writing the owner in duplicate, before signing the
contract. The owner will provide such clarification as may be necessary in
writing the contractor, such clarification as provide by owner shall from part
of contract documents.
No verbal agreement or interference from conversion with any
employee of the owner either before, during or after the execution of the
contract agreement shall in any way affect or modify any of the terms or
obligations herein contained.
Any change layout due to side condition or technological requirement
shall be binding on the contractor and no extra claim. On this account shall
be entertained.
25.0

SECURITY DEPOSIT:

25.1
A sum of 10% of the accepted value of the tender or the actual value
of work done whichever is applicable due to any additional work or any other
reasons shall be deposited by the person/ persons (herein after called the
contractor) as security deposit with the owner. This may be deposited initially at
two and one half percent (2-1/2 %) of the value of contract (referred as initial
security deposit) within 10 days of receipt by him of the notification of
acceptance of tender and the balance seven and one half percent (7-1/2%) will
be recovered in installments through deduction at the rate of ten percent of the
value of each running account bill till the total security deposit amount 10% of
value of contract /actual value of work done is collected, after which no further
deductions from bills will be made on this account , subject to Clause 25.3
below.
The earnest money deposited with the tender shall be adjusted towards
security deposit, provided it is furnished in case or demand draft only.
Alternatively the contractor may, at his option, deposit the full amount of
10% of the accepted value of the tender towards the security deposit within
10 days of receipt by him of the notification of acceptance of tender.

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25.2 Contractor can furnish the initial or total security deposit amount (a) in case
or (b) Government security or fixed deposit receipt of any schedule A
Bank of duly endorsed in favour of NRL or (c) through the Bank of
guarantee from any schedule A Bank in the form prescribed but in favour
of NRL Transfer of Government securities should be endorsed by the public
debt office of the Reserve Bank of India and enfaced for payment at a
treasury office nearest to the place of work. Security deposit, if paid
recovered in cash, may be latter on converted at the request of the contractor
to either interest bearing Government securities or F.D.R of a schedule A
Bank duly endorsed in favour of NRL and hypothecated with the owner or
may be converted to a Bank guarantee as stated above only after recovery of
full 10% security deposit.
25.3

If the contractor /sub contractor or their employees shall damage,break


deface or destroy any property belonging to the owner or others during the
execution of the contract, the same shall be made good by the contractor at
his own expense and in default therof, the Engineer-In-Charge may cause
the same to be made good by other agencies and recover expenses from the
contractor (for which the certificate of the Engineer-In-Charge shall be
final).

25.4 All compensation or other sums of money payable by the contractor to the
owner under terms of this contract may be deducted from or paid by the
encashement or sale of a sufficient part of his security deposit or from any
sums which may be due or may become due to the contractor by the owner
on any account whatsoever and in the event of his security deposit being
reduced by reasons of any such deductions or a sale of said, the aforesaid
contractor shall within ten days thereafter make good in cash or Bank drafts
or Government Securities endorsed, as aforesaid any sum or sums which
may have been deducted from or realized by sale of his security deposit, or
any part thereof. No interest shall be payable by the owner for sum deposited
as security deposit.

26.0 TIME FOR PERFORMANCE:


26.1 TIME FOR MOBILISATION:

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The work covered by this contract shall be commenced within twenty-one


days after the receipt of the LETTER OF ACCEPTANCE OF TENDER and
the completed in stage or on or before the dates as mentioned in the time
schedule of completion of work. The contractor should bear in mined that
time is the essence of this agreement. Request for revision of time schedule
after tenders are opened will not receive consideration. The above period of
twenty-one days is included within the overall completion schedule, not over
and above the completion time to any additional work or any other reasons.
26.2 TIME SCHEDULE OF CONSTRUCTION:
26.2.1 The general time schedule of construction is given in the tender document.
Contractor should prepare a detailed weekly or monthly or weekly
programmed jointly with the Engineer-In-Charge within one month of
receipt of LETTER OF INTENT or ACCEPTANCE of tender. The work
shall be executed strictly as per the time schedule given in the contract
document which required includes the time required for mobilization,
testing, rectifications if any, retesting and completion in all respects in
accordance with Contract document to the entire satisfaction of the
Engineer-In-Charge.
26.2.2 The contractor shall submit a detail PERT net work within the time frame
agreed above consisting of adequate number of activities covering various
key phases of the work such as design, procurement, manufacturing,
shipment and field erection activities within 15 days from the of LETTER
OF ACCEPTANCE OF TENDER. This network shall indicate the interface
facilities to be provided by the owner and the dates by which such facilities
are needed.
26.2.3 Contractor shall discuss the network so submitted with the owner and the
agreed net work which may be in the form as submitted with the owner or in
revised form in line with the out come of discussions shall form part of the
contract, to be signed within thirty (30) days from the date of LETTER OF
ACCEPTANCE OF TENDER. During the performance of the contract, if in
the opinion of the owner proper progress is not maintained suitable change
shall be made in the contractors operation to ensure proper progress. If
however owner feels that progress is not as per pre agreed progress which
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will have re persuasion on timely completion of the contract owner will have
liberty either to terminate the contract or impose suitable penalty for delay.
The above PERT network shall be reviewed periodically and report shall be
submitted by the Contractor as directed by Owner/EIL.
27.0 FORCE MAJEURE:
Any delays in or failure of the performance of either perty hereto shall not
constitute default hereunder gives rise to any claims for damages, if any to
the extent such delays or failure of performance is caused by occurrence of
events such as Acts of God or the public enemy expropriation or
confiscation of facilities by government authorities, acts of war, rebellion,
sabotage of fires, floods, explosions & riots.
28.0 EXTENSION OF TIME:
If the contractor desire an extension of the time for completion of the work
on the grounds of his having been unavoidably hindered in its execution or
any other grounds he shall apply in writing to the Engineer-In-Charge within
ten days of the date of hindrance on account of which he desires such
extension as aforesaid, and the Engineer-In-Charge shall, if in his opinion
(which shall be final) reasonable grounds have been shown therefore,
authorized such extension of time as may, in his opinion be necessary or
proper without any extra cost/liability of the owners.
29.0 COMPENSATION FOR DELAY(LIQUIDATED DAMAGES):
29.1 The time allowed for carrying out the work as entered in the tender shall be
strictly observed by the contractor. The work shall throughout the stipulated
period of the contract be proceeded with all the diligence (time being
deemed to be essence of the contract) and the contractor shall pay to the
owner as compensation an amount equal to 1% or such smaller amount as
the Engineer-In-Charge (whose decision in writing shall be final), may
decide on the amount of the contract value for every week that the work may
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remain incomplete as per the time schedule, subject to a maximum


compensation of 15% of the contract value after which period action will be
taken by the Engineer-In-Charge under the provisions of the contract.
29.2 To ensure good progress during the execution of the work, the contractor
shall be bound, in all cases in which the time allowed for any work exceed
one month, to complete one fifth of the work before one fourth of time
allowed under the CONTRACT. In the event of the contractor failing to
comply with this condition he shall be liable to pay as compensation at
amount as stipulated above. The compensation so paid shall not relieve the
contractor from his obligations to complete the work or from any other
obligations and liabilities under this contract.
30.0 SUM PAYABLE BY WAY OF COMPENSATION TO BE
CONSIDERED AS REASONABLE COMPENSATION WITHOUT
REFERENCE TO ACTUAL LOSS:
30.1 All sums payable by way of compensation under any of the conditions shall
be genuine pre estimate of damages and shall be considered as reasonable
compensatation without reference to the actual loss or damage, which shall
have been sustained.
31.0 RIGHTS OF THE OWNER TO FORFEIT SECURITY DEPOSIT:
Whenever any claim against the contractor for the any payment of a sum of
money arises out of or tender the contract, the owner shall be entitled to
recover such sum by appropriating in part or whole the security deposit of
the contractor. In the event of security deposit being in sufficient or if no
security deposit has been taken from the contractor, then the balance or the
total sum recoverable, as the case may be shall be deducted from any sum
then due or which, at any time there after may become due to the contractor,.
The contractor shall pay to the owner on demand any balance remaining due.
32.0 FAILURE BY THE CONTRACTOR TO COMPLY WITH THE
PROVISIONS OF THE CONTRACT :

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32.1 If the contractor refuses or fails to execute the WORK or any part thereof
with such diligence as will ensure its completion within the time specified in
the contract or extension thereof or fails to perform any of his obligation
under the contract or in any manner commits a breach of any of the
provisions of the contract, it shall be open to the owner at its option by
written notice to the contractor.
(a)

TO DETERMINE THE CONTRACT In which event the contract


shall stand terminated and shall cease to be in force and effect on and
from the date appointed by the owner on that behalf, where upon the
contractor shall stop forthwith any of the contractors work then in
progress, except such work as the owner may, in writing require to be
done to safeguard any property or work, or installation from damage,
and the owner, for its part may take over the work remaining
unfinished by the contractor and complete the same through a fresh
contractor or by other means, at the risk and cost of the contractor,
and the contractor or any of his sureties if any, shall be liable to the
owner for any excess cost occasioned by such work having to be so
taken over and completed by the owner over and above the cost at
rates specified in the schedule of quantities and rate /prices.

(b)

WITHOUT DETERMINE THE CONTRACT to take over the work


of the contractor or any part thereof and complete the same through a
fresh contractor or by other means at the risk and cost of the
contractor. The contractor and any of his sureties are liable to the
Owner for any excess cost over and above the cost as worked out in
terms of the contract, occasioned by such works having been taken
over and completed by owner.

32.2 IN SUCH EVENTS AND ABOVE:


(a)

The whole or part of the security deposit furnished by the contractor is


liable to be forfeited without prejudice to the right of the owner to
recover from the contractor the excess cost referred to on the sub
clause aforesaid, the owner shall also have the right of taking
possession and utilizing in completing the works or any part thereof,
such materials, equipment and plants available at work site belonging
to the contractor as may be necessary and the contractor shall not be

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entitled for any compensation for use or damage to such materials,


equipment and plant.
(b)

The amount that may have become due to the contractor on account of
work already executed by himself not be payable to him until after the
expiry of six calendar month reckoned from the date of termination of
contract or from the taking over of the work or part thereof by the
owner as the case may be, during which period the responsibility for
faulty materials or workmanship in respect of such work shall under
the contract, rest exclusively with the Contractor. This amount shall
be subject to deduction of any amounts due from the contractor to the
owner under the terms of the contract authorized or required to be
reserved or retained by the owner.

32.3 Before determining the contract, provided in the judgement of the owner, the
default or defaults committed by the contractor is /are curable and can be
cured by the contractor if an opportunity given to hi, then the owner may
issue notice in writing calling the contractor to cure the default within such
time specified In the notice.
32.4 The Owner also have the right to proceed or take action as per above, in the
event that the Contractor becomes Bankrupt, insolvent, compounds with his
creditors, assigns the contract in favour of his creditors or any other person
or persons, or being a company or a cooperation goes in to voluntary
liquidation, provided that in the said event it shall not be necessary for the
owner to give any prior notice to the contractor.
32.5 Termination of the contract as provided for in sub clause 32.1 (a) above shall
not prejudice or affect the rights of the owner which may have accrued up
the date of such termination.

33.0 CONTRACTOR REMAINS LIABLE TO PAY COMPENSATION IF


ACTION NOT TAKEN AFTER CLAUSE 32.0 ENTITLED FAILURE
BY CONTRACTOR :

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In any case in which any of the powers conferred upon the owner by clause
32.0 hereof shall have become excisable and the same had not been
exercised, the non exercise thereof shall not constitute a waiver of any of the
condition hereof and such powers shall be notwithstanding be exercisable in
the event of any further case of default by the contractor for which by any
clause or clauses hereof he is declared liable to pay compensation amounting
to the whole of his security deposit, and the liability of the contractor for
past and future COMPENSATION shall remain unaffected. In the event of
the owner putting in force the powers under sub clause 32.1, 32.2, 32.3, 32.4
and 32.5 above vested in him under the proceeding clause he may, if he so
desires, take possession of all or any tools, and plans, materials and stores in
or upon the works or the site. Thereof belonging to the contractor or
procured by him and intended to be used for the execution of the work or
any part thereof paying or allowing for the same in account at the contract
prices or in case of these not being applicable at current market prices to be
certified by the Engineer-In-Charge whose certificate thereof shall be final,
otherwise the Engineer-In-Charge may give notice in writing to the
contractor to his clerk of works, foreman or other authorized agencies,
requiring him to remove such tools, plant, materials or stores from the
premises (within a time to be specified in such notice).And in the event of
the contractor failing to comply with any .such requisition, the Engineer-InCharge may remove them at the contractors expense or sell them by auction
or private sale on account of the contractor and at his risk in all respect
without any further notice as to the date, time or place of sale and certificate
of the Engineer-In-Charge as to the expenses of any such removal and the
amount of the proceeds and expenses of any such sale shall be final and
conclusive against the contractor.
34.0 CHANGE IN CONSTITUTION:
Where the Contractor is a partnership firm the prior approval, in writing, of
the owner shall be obtain before any changes made in the constitution of the
firm. Where the contractor is an individual or a Hindu undivided family
business concern, such approval as aforesaid shall, like wise be obtained
before such contractor enters in any agreement with other parties, where
under the reconstituted firm would have the right to carry out the work
hereby undertaken by the contractor. In either case if prior approval as
aforesaid is not obtained, the contract shall be deemed to have been allotted
in contravention of clause 40 (I) works hereof and the same action may be
Taken and the same consequence shall ensure as provided in the said clause.
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35.0 TERMINATION OF CONTRACT FOR DEATH:


If the contractor is an individual or a proprietary concern and the individual
or the proprietor dies or if the contractor is a partnership concerned and one
of the partner dies then unless, the owner is satisfied that the legal
representative of the individual or the proprietary concern or the surviving
partners are capable of carrying out and completing Contract, he (the owner)
is entitled to cancel the CONTRACT for the uncompleted part without being
in any way liable for any compensation payment of the estate of the
deceased Contract and /or to the surviving partners of the contractors firm on
account of the cancellation of the contract. The decision of the owner in such
assessment shall be final and binding on the parties.
36.0 MEMBERS OF THE OWNER NOT INDIVIDUALLY LIABLE:
No director or official or employee of the OWNER/EIL Engineer shall in
any way be personally bound or liable for the acts or obligations of the
owner under the Contract or answerable for any default or omission in the
observance or performance of any of the acts , matters or things which
are herein contained.
37.0 OWNER NOT BOUND BY PERSONAL REPRESENTATIONS:
The contractor shall not be entitled to any increase on the contract prices or
any other right or claim whatsoever by reason of any representation,
explanation, statement or alleged representation, promise or guarantees
given or alleged to have been given to him by any person.
38.0 CONTRACTORS OFFICE AT SITE:
The contractor shall provide and maintain an office at the site for the
accommodation of his agent and staff and such office shall be open at all
reasonable hours to receive instructions, notice or other communications.
The Contractor at all time shall maintain a site instruction book and
compliance of these shall be communicated to the Engineer-In-Charge from
time to time and the whole document shall be preserved and handed over
after completion of works.
39.0 CONTRACTORS SUBORDINATE STAFF AND THEIR CONDUCT:
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39.1 The contractor, on or after award of the work shall name and depute a
qualified Engineer having sufficient experience in carrying out work of
similar nature, to whom the equipments, materials, if any, shall be issued
and instructions for works given. The contractor shall also provide to the
satisfaction of the Engineer-In-Charge sufficient and qualified staff to
superintend the execution of the works, competent sub agent, foreman and
leading hands including those specially qualified by previous experience to
supervise the types of work comprised in the contract in such manner as will
ensure work of the best quality, expeditious working. Whenever the opinion
of the Engineer-In-Charge additional properly qualified supervisory staff is
considered necessary, the shall be employed by the contractor without
additional charge on accounts thereof. The contract shall ensure to the;
satisfaction of the Engineer-In-Charge that sub contractors, if any, shall
provide competent and efficient supervision, over the work entrusted to
them.
39.2 If and whenever any of the contractors or sub contractors agents, subagents, assistants, foreman, or other employees shall in the opinion of
Engineer-In-Charge be guilty of any miss conduct or found indulging in
theft or be incompetent or insufficiently qualified or negligent in the
performance of their duties or that in the opinion of the owner or the
Engineer-In-Charge, it is undesirable for administrative or any other reason
for such person or persons to be employed in the works, the contractor, if so
directed by the Engineer-In-Charge, shall at once removed such person or
persons from employment thereon. Any person or persons so removed from
the works shall not again be employed in connection with the works
without the written permission of the Engineer In Charge. Any person so
removed from the works shall be immediately replaced at the expense of
the contractor of a qualified and competent substitute. Should the contractor
be requested to repatriate any person removed from the works he shall do so
and shall bear all costs in connection therewith.
39.3 The contractor shall be responsible for the proper behavior of all staff,
foremen, workmen, and others, and shall exercise a proper degree of control
over them and in particular and without prejudice to the said generality, the
contractor shall be bound to prohibit and prevent any employees from
trespassing or acting in any way detrimental or prejudicial to the interest of
the community or of the properties or occupiers of land and properties of the
neighborhood and in the event of such employee so trespassing, the
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contractor shall be responsible therefore and relieve the owner of all


consequent claims or action for damages or injury or any other ground
whatsoever. The decision of the Engineer-In-Charge upon any matter arising
under this clause shall be final. The contractor shall be liable for any liability
to owner on account of deployment of contractor staff etc. incident at on
arising out of the execution of contract.
39.4 If and when required by the Owner the contractors personal entering upon
the Owners premises shall be properly identified by badges of a type
acceptable to the Owner which must be worn at all times on Owners
premises. Contractor may be required to obtain daily entry passes for his
staff/employees from Owner to work within operating areas. These being
safety requirements, no relaxations on any account shall be given to the
contractor.
40.0 SUB-LETTING OF WORK:
i)

No part of the contract nor any share or interest therein shall in any manner
or degree be transferred, assigned or sublet by the contractor directly or
indirectly to any person, firm or corporation whosoever without prior
consent in writing, of the Owner.

ii)

SUB-CONTRACTS FOR TEMPORARY WORKS ETC:


The Owner may give written consent to sub-contract for the execution of
any part of the works at the site, being entered in to by contractor provided
each individual sub-contract is submitted to the Engineer-In-Charge before
being entered into and is approved by him.

iii)

LIST OF SUB-CONTRACTORS TO BE SUPPLIED:


At the commencement of survey of every month the contractor shall furnish
to the Engineer-In-Charge, list of all sub-contractors or other persons or
firms engaged by the contractor and working at the site during the previous
month with particulars of the general nature of the sub-contract or work
done by them.

iv)

CONTRACTORS
CONTRACTORS:

LIABILITY

NOT

LIMITED

BY

SUB-

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Notwithstanding any sub-contracting with such approval as aforesaid and


notwithstanding that the Engineer-In-Charge shall have received copies of
any sub-contracts, the contractor shall be and shall remain solely responsible
for the quality, proper and expeditious execution of the works and the
performance of all conditions of the contract in all respects as if such subcontracting had not taken place, and as if such work had been done directly
by the contractor.
v)

OWNER MAY DIRECT TO TERMINATE SUB-CONTRACTS:


If any sub-contractor engaged upon the works at the site execute any works
which in the opinion of the Engineer-In-Charge is not in accordance with the
contract documents, the owner may by written notice to the contractor ask
him to terminate such sub contract and dismiss the sub-contractors and the
latter shall forthwith leave the works, failing which the owner shall have the
right to remove such sub-contractors from the site.

vi)

NO REMEDY FOR ACTION TAKEN UNDER THIS CLAUSE:


No action taken by the owner under this clause shall relieve the contractor of
any of his liabilities under the contract or give rise to any right or
compensation, extension of time or otherwise, failing which the owner shall
have the right to remove such sub-contractors from the site.

41.0 POWER OF ENTRY:


If the contractor shall not commence the work in the manner previously
describe in the CONTRACT documents or if he shall at any time in the
opinion of the Engineer-In-Charge.
i)

fail to carry out the works in conformity with the contract documents,
or

ii)

fail to carry out the works in accordance with the time schedule, or
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iii)

substantially suspend works for a period of fourteen days without


authority from the Engineer-In-Charge, or

iv)

fail to carry out and execute the works to the satisfaction of the
Engineer-In-Charge, or

v)

fail to supply sufficient or suitable construction plant, temporary


works, labour, mate, rails or things, or

vi)

Commit, suffer, or permit any other breach of any other of provisions


of the contract on his part to be performed or observed or persist in
any of the above mentioned breaches of the contract for fourteen days,
after notice in writing shall have been given to the Contractor by the
Engineer-In-Charge requiring such breach to be remedied, or

vii)

If the Contractor shall abandon the works or

viii) If the contractor during the continuance of the contract shall become
bankrupt, make any arrangement to composition with his creditors, or
permit any execution to be levied or go into liquidation whether
compulsory or voluntary (not being merely a voluntary liquidation for
the purpose of amalgamation or reconstruction), then in any such case,
the owner shall have the power to enter upon the works and take
possession thereof and of the materials, temporary work,
constructional plant, and stock thereon, and to revoke the contractors
license to use the same, and to complete the works by his agents,
other contractors or workmen or to re-let the same upon any terms and
to such other person, firm or corporation as the owner in his absolute
discretion may think proper to employ and for the purpose aforesaid
to use or authorized the use of any materials, temporary work,
constructional plant, and stock as aforesaid, without making payment
or allowance to the contractor for the said materials other than such as
may to be certified in writing by the Engineer-In-Charge to be
reasonable, and without making any payment or allowance to the
contractor for the use of the temporary said works constructional plant
and stock or being liable for any loss or damage thereto, and if the
owner shall by reason of his taking procession of the works or of the
works or of the works being completed by other contractor (due
account being taken of any such extra work or works which may be
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omitted) then the amount of such excess as certify by Engineer-InCharge shall be deducted from any money which may be due for work
done by contractor under the Contract and not paid for . Any
deficiency shall forthwith may good and paid to the owner by the
contractor and the owner shall have the power to sell in such manner
and for such prices as he may think fit all or any of the constructional
plant, materials etc. constructed by or belonging to the contractor and
to recoup and retain the said deficiency or any part thereof out of
proceeds of the sale.
42.0 CONTRACTORS RESPONSIBILTY WITH THE MECHANICAL,
ELECTRICAL
INTERCOMMUNICATION
SYSTEM,
AIR
CONDITIONING CONTRACTORS AND OTHER AGENCIES:
Without repugnance to any other condition, it shall be the responsibility to
the contractor executing the work of civil construction to work in close co
operation and coordinate the works with the civil and structural,
mechanical, electrical, air conditioning, instrumentations, insulation,
painting Contractors and other agencies or their authorized representatives,
in providing the necessary grooves, recess, cuts and opening etc. in wall,
slabs, beams and columns etc. and making good ;of the same to the desired
finish as per specification, for the replacement of electrical,
intercommunication cables, conduits air-conditioning inlets and other out
lets grills and equipments etc., where required. For the above said
requirements in the false ceiling and other partitions, the contractor before
starting up the works shall in consultation with the electrical, mechanical,
intercommunication, air conditioning contractor and other agencies prepare
and put up a joint scheme, showing the necessary openings, grooves,
recesses, cuts, the method of fixing required for the works of the aforesaid,
and the finishes therein, to the Engineer-In-Charge and get the approval.
The contractor before finally submitting the scheme to the Engineer-InCharge, shall have the written agreement of all the other agencies. The
Engineer-In-Charge before communicating his approval to the scheme, with
any required modifications, shall get the final agreement of the agencies,
which shall be binding. No claim shall be entertained on account .of the
above.
The contractor shall conform in all respects with provisions of any statuary
regulations, ordinances or bye laws of .any local or duly constituted
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authorities or public bodies which may .be applicable from time to time to
the works or any temporary works. The contractor shall keep the owner
indemnified against all penalties and liabilities of every kind, arising out of
non-adherence to such statutes, ordinances, laws, rules, regulations etc.
43.0

44.0

OTHER AGENCIES AT SITE:


The Contractor shall have to execute the work in such place and conditions
where other agencies will also be engaged for other works. No claim shall be
entertained due to work being executed in the above circumstances.
NOTICE:
Any notice hereunder may be served on the contractor or his duly authorized
representative at the job site or may be served by registered mail direct to the
address furnished by the contractor. Proof of issue of any such notice could
be conclusive of the contractor having been duly in formed of all contents
therein.

45.0

46.0

RIGHT OF VARIOUS INTERESTS:


i)

The owner reserves the right to distribute the work between more than
one agencies. The contractor shall be cooperate and afford other
agencies reasonable opportunity for access to the works for the
carriage and stores of materials and execution of their works.

ii)

Wherever the work being done by any department of the owner or by


other contractors employed by the owner is contingent upon work
covered by this CONTRACT, the respective right s of the various
interests involved shall be determined by the Engineer-In-Charge to
secure the completion of the various portions of the work in general
harmony.

PATENTS AND ROYALTIES:

46.1 The contractor, if licensed under any patent covering equipment, machinery,
materials or compositions of matter to be used or supplied or methods and
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process to be practiced or employed in the performance of this contract,


agrees to pay all royalties and license fees which may be due with respect
thereto. If any equipment, machinery, materials, composition of matters, be
used or supplied or method or processes to be practiced or employed in the
performance of this contract, so covered by a patent under which the
Contractor is not licensed then the contractor before supplying or using the
equipment, machinery materials, composition method or processes shall
obtain such licenses and pay such royalties and license fees as may be
necessary for performance of this contract. In the event of the contractor
fails to pay any such royalty or obtain any such license, any suit for
infringement of such patents which is brought against the contractor or the
owner /as a result of such failure will be defended by the contractor at his
own expense and the contractor will pay any damages and costs awarded in
such suit. The contractor shall promptly notify the owner if the contractor
has acquired knowledge of any plant under which a suit for infringement
could be reasonably brought because of the use by the Owner of any
equipment, machinery, materials, process, methods to be supplied hereunder.
The contractor agrees to and does hereby grant to Owner, together with the
right to extend the same to any of the subsidiaries of the owner and
irrevocable, royalty free license to use in any country any invention made by
contractor or his employee in or as result of the performance of the work
under the CONTRACT
.
46.2 All charges on account of royalty, tollage, rent, octroi, terminal or sales tax
and/or other duties or any other levy on materials obtained for the work or
temporary work or part thereof (excluding materials provided by the owner)
shall be done by the contractor.
46.3 The contractor shall not sell or otherwise dispose of or remove except for the
purpose of this contract, the sand, stone, clay, ballast, earth, rock or other
substances, or materials obtained from any excavation made for the purpose
of the work or any building or produce upon the site at the time of delivery
of the possession thereof, but all substance, materials, buildings and produce
shall be the property of the owner provided that the contractor may. With the
permission of the. Engineer-In-Charge, use the same for the purpose of the.
Work by payment of cost .of the same as such as rate may be determined by
the. Engineer-In-Charge.
46.4 The owner shall indemnify and save harmless the contractor from any loss
on account of claims against the contractor for the contributory infringement
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of patent right arising out and based upon the claim that the use by the owner
of the process included in the designed prepared by the owner and used in
the operation of the plant infringes on any patent right. With respect to any
sub contract entered into by contractor pursuant to the provisions of the
relevant clause hereof. The contractor shall obtain from the sub contractor an
undertaking to provide the owner with the same patent protection that
contractor is required to provide under the provisions of clause, 46.1
47.0 LIENS:
47.1 If at any time there should be evidence or any lien or claim for which the
Owner might have become liable at which is chargeable to the contractor,
the owner shall have the right to retain out of any payment then due or
thereafter to become due an amount sufficient to completely indemnify the
owner against such lien or claim and if such lien or claim be valid, the
owner may pay and discharge the same and deduct the amount so paid from
any money which may be or may become due and payable .to the
contractor. If any lien or claim remain unsettled after all payments are
made, the contractor shall refund or pay .the owner all money that the latter
may be compelled to pay in discharging such lien or claim including all
costs and reasonable expenses. Owner reserves the right to the same.
47.2 The owner shall have lien on all materials, equipments, including those
brought by the contractor for the purpose of erection, testing and
commissioning of work.
.
47.3 The final payment shall not become due until the contractor delivers to the
Engineer-In-Charge a complete release or waiver of all lien arising or which
may arise out of his agreement or receipt in full certification by the
contractor in a form approved by Engineer-In-Charge that all invoices for
labour, materials, services have been paid in lien thereof and if required by
the Engineer-In-Charge in any case an affidavit that so far as the contractor
has knowledge or information the releases and receipts include ;all the
labour and material for which a lien could be filled.
47.4 Contractor will indemnify and hold the owner harmless, for a period of two
year after the issue of final Certificate, forms all liens and other
encumbrances against the owner on account of debts or claims alleged to be
due from the contractor or his sub contractor to any person including sub
contractor and on behalf of owner will defend at his own expense, any claim
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or litigation in connection therewith. Contractor shall defend or contest at his


own expense any fresh claim or litigation brought against, the owner or the
contractor by any persons including his sub contractor, till its satisfactory
settlement even after the expiry of two years from the date of issue of final
Certificate.
48.0 DELAYS BY OWNER OR HIS AUTHORISED AGENTS:
48.1 In case the Contractors performance is delayed due to any act or omission
on the part of the owner or his authorized agents, then the contractor shall be
given due extension of time for the completion of the work, to the extent
such omission on the part of the Owner has caused delay in the contractors
performance of his work.
48.2 No adjustment in contract price shall be allowed for reasons of such delays
and extensions granted, except as provided in tender, where in the owner
reserves the right to seek indulgence of contractor to maintain the agreed
time schedule of completion. In such an event the contractor shall be obliged
to arrange for working by contractors person for additional time beyond
stipulated working hours as also on Sundays and holidays and achieve the
completion date interim targets.
49.0 PAYMENT IF THE CONTRACT IS TERMINATED:
49.1 If the Contract shall be terminated, the contractor shall be paid by the Owner
in so far as such amounts or items shall not have already been covered by
payments of amounts made to the contractor for the works executed and
accepted by Engineer-In-Charge prior to the date of termination .at the rates
and prices provided of in the contract and in addition to the following:
a)

The amount payable in respect of any preliminary items, so far as the


work or service comprised therein has been carried out or performed
and an appropriate portion as certified by Engineer-In-Charge of any
such items of the work or service comprised in which has been
partially carried out or performed.

b)

Any other expense which the contractor has expended for performing
the works under the contract subject to being duly recommended by

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Engineer-In-Charge and approved by owner for payment, based on


documentary evidence of his having incurred such expenses.
49.2 The contractor will be further required to transfer the title and provide the
following in the manner and as directed by the Owner.

50.0

a)

Any and all completed works

b)

Such partially completed works including drawings, information and


Contract rights as the contractor has specially performed, produced for
the performance of the contractor.
NO WAIVER OF RIGHTS:

Neither the inspection by the owner or any of their officials, employees, or


agent nor any order by the owner or EIL for payment of money or any
payment for or acceptance of the whole or any part of the work by the owner
nor any extension of time, nor any possession taken by owner shall operate
as a waiver of any provisions of the contract, of any power herein reserved
to the Owner, Or any right to damages herein provided, nor shall any.
Waiver of any breach in the contract be hold to be a waiver of any other or
subsequent breach.
51.0
CERTIFICATE NOT TO AFFECT RIGHT OF OWNER AND
LIABILITY OF CONTRACTOR:
No interim payment certificates of the Owner, nor any sum paid on account
by the Owner, or any extension of time for execution of the work granted by
Owner shall affect or prejudice the rights of the Owner against the contractor
or relieve the contractor of his obligations for the due performance of the
CONTRACT, or be interpreted as approval of the /works done or of the
equipment supplied and no certificate shall create liability for the owner to
pay for alterations, amendments, variation or additional works not ordered,
in writing, by Owner or discharge the liability of the Contractor for the
payment .of damages whether due ascertained, or certified or not or any sum
against the /payment .of which he is bound to indemnify the OWNER.
52.0

LANGUAGE AND MEASURES:

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All documents pertaining to the contract including specification, schedules,


Notices, correspondence, Operating, and maintenance, instructions,
drawings, or any other writings shall be written in English language. The
metric system of measurement shall be used in the contract unless otherwise
specified.
53.0
TRANSFER OF TITLE:
53.1 The title of Ownership of supplies furnished by the contractor shall not pass
on to the Owner for all supplies till the same are finally accepted by the
Owner after the successful completion of PERFORMANCE TEST and
GUARANTEE TEST and issue of final certificate.
53.2 However the Owner shall have the lien on all such works, performed as soon
as any advance or progressive payment is made by the Owner to the
contractor and the Contractor shall not subject these works for use other than
those intended under this contract.
54.0

RELEASE OF INFORMATION:
The contractor shall not communicate or use in advertising, publicity sales
releases or in any other medium, photograph, or other reproduction of the
work under this CONTRACT or description of the site dimensions, quantity,
quality or other information, concerning .the work unless prior written
permission has been obtained from the Owner.

55.0

BRAND NAMES:
The specific reference in the specifications and documents to any material
by trade name, make or catalogue number shall be construed as establishing
standard or quality and performance and not as limited competition.
However tenderer may offer other similar equipments provided it meets the
specified standard design and performance requirements.

56.0

COMPLETION OF CONTRACT:
Unless otherwise terminated under the provisions of any other relevant
clause, this contract shall be deemed to have been completed at the
expiration of the period of liability as provided for under the contract.

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57.0

SPARES:

57.1 The contractor shall furnish to the Owner all spares required for
commissioning of the plants, recommendatory an /or mandatory spares,
which are required/considered essential by the manufacturer/supplier. The
same shall be /delivered at SITE-3 (three) month before
COMMISSIONING.
Also the Contractor should furnish the manufacturing drawing for fast
wearing spares.
57.2 The contractors guarantees the owner that before the manufacturers of the
equipments. Plants and machinaries go out of production of spare parts for
the equipment furnished and erected by him, he shall give at least twelve
(12) months, advance notice to the owner, so that the latter may order his
requirement of spares in one lot, if he so desires.

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SECTION-V
PERFORMANCE OF WORK:
58.0

EXECUTION OF WORK:
All the works shall be executed in strict conformity with the provisions of
the. Contract documents and with such explanatory detailed drawings,
specification and instructions as may be furnished from time to time to the
contractor by the Engineer-In-Charge whether mentioned in the contract or
and. The contractor shall be responsible for ensuring that works through out
are executed in the most substantial, proper and workmanlike manner with
the quality material or workmanship in strict accordance with the
specification and to the entire satisfaction of the Engineer-In-Charge.
The contractor shall provide all necessary materials, equipments labour etc.
for execution and maintenance of work till completion unless otherwise
mentioned in the contract.

59.0

CO-ORDINATION AND INSPECTION OF WORKS:


The coordination and inspection of the day to day work under contract shall
be the responsibility of the Engineer-In-Charge. The written instruction
regarding any particular job will normally be passed by the Engineer-InCharge or his authorized representative. A work order book will be
maintained by the contractor for each sector in which the aforesaid written
instruction will /be entered. These will signed by the Contractor or his
authorized representative by way of acknowledgement within 12 hours.

60.0 ALTERATIONS IN SPECIFICATIONS, DESIGNS AND EXTRA


WORKS:
60.1

The work covered under this contract having to be executed by the


contractor on a lumpsum firm price/item rate quoted by him, the owner will
not accept any proposals for changes in value of contract or extension in
time on account of any such changes which may arise to the contractors
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scope of work as a result of detailed Engineering and thereafter during the


execution of work. The only exception to this will be a case where the
owner requests in writing to the contractor to up grade the specifications or
the size of any major pieces of equipments, plant or machinery beyond
what is normally required to meet the scope of work as defined in the
contract document.
In such cases a change order will be initiated by the contractor at the
appropriate time for the Owners prior approval giving the full back up data
for their review and for final settlement of any impact on price within
30(Thirty) days thereafter.
60.2 The Engineer-In-Charge have power to make any alteration in, omission
from, additions to or substitution for, the schedule of rates, the original
specifications, drawings, designs and instruction that may appear to him to
be necessary or advisable during the progress of the work and the contractor
shall be bound to carry out such altered/extra/new items of works in
accordance with any instructions which may be given to him writing signed
by the Engineer-In-Charge, and such alteration, omissions, additions, or
substitution shall not invalidate the contract and any altered, additional or
substituted work which the contractor may be directed to do in the manner
above specified as part of the work shall be carried out by the contractor on
the same condition in all respects on which he agreed to do the main work.
The time of completion of work may be extended for the part of the
particular job of at the discretion of the Engineer-In-Charge, for only such
alterations, additions or substitutions of the work, as he may considered as
just and reasonable. The rates for such addition, altered or substituted work
under this clause shall be worked out in accordance with the following
provisions.
I.

FOR ITEM RATE CONTRACT:

a)

If the rates for the additional, altered or substituted work are specified in the
contract for the work, the Contractor is bound to carry out the additional,
altered or substituted work at the same rates as; per specified in the contract.

b)

If the rates for additional, altered or substituted work are not specially
provided in the contract for the work, the rates will be derived in from the
rates for similar class of work as per specified in the contract for the work.
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The opinion of the Engineer-In-Charge, as to whether or not the rates can


reasonably so derived from the items in this contract will be final and
binding on the contractor.
c)

If the rates for the altered, additional or substituted work cannot be


determine in the manner specified in sub clause (a) and (b) above, then the
contractor shall, within 7 days of the date of receipt of order to carry .out the
work, inform the Engineer-In-Charge of the rates which it is his intention to
charge for such class of work, supported by the analysis of the rate or rates
claimed, and the Engineer-In-Charge shall determine the rate or rates on the
basis of the prevailing market rates, labour cost at schedule of labor rates
plus 15% Material Components only to cover contractors supervision,
overheads and profit and pay to the contractor accordingly. The opinion of
the Engineer-In-Charge as to current market rates of materials and the
quantum of labour involved per unit of measurement will be final and
binding on the contractor.

d)

Where the items of work will; be execute through nominated specialist


agency as approved by the Engineer-In-Charge, then the actual amount paid
to such nominated agency supported by the documentary evidence and as
certified by Engineer-In-Charge shall be considered plus 10% (Ten percent)
to cover all contingencies, overhead, profits to arrive at the rates.

e)

Provision contained in sub clauses (a) to (d) above shall, however, not apply
to the following:
Where the value of additions of new items together with the value of
alterations, additions/deletions or substitutions is within the range of plus
minus () 25% of the Value of Contract. The item rates in the schedule of
rates shall hold good for all such variations between the above mentioned
limits, in respective of any increase/decrease of the quantities of individual
items of schedule of rates.
Where the value of addition of new items together with the value of
alterations, additions/deletion/substitution exceed by more than plus minus
() 25% of contract value but is within the following limits to the tenderer
shall be paid compensation for increase/decrease in the value of wok as
followed:

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SL.NO. RANGE OF VARIATION

a)

PERCENTAGE
COMPENSATION
FOR
DECREASE IN THE VALUE
OF WORK
IN
THE
RESPECTIVE
RANGE.

Beyond (+) 25% upto & No increase or decrease shall be applicable


inclusive of (+) 50%
for the schedule of rates (The rates quoted for
this increase shall be valid)

b) Beyond (-) 25% upto & 5% (five percent) increase shall be applicable
inclusive of (-) 50%
for the difference in value of work between
(-) 25% and (-) 50% of the Contract value.
This will be worked out as follows:
5% of (75% of the awarded value of contract
minus actually executed value of contract,
inclusive of extra item, if any)
II.

FOR LUMPSUM CONTRACTS:


Contract shall, within 7 days of the date of recopy of order to carry out the
work, inform the Engineer-In-Charge of the rates which it is his intention to
charge for such class of work, supported by analysis of the rate or rates
claimed, and the Engineer-In-Charge shall determine the rate or rates on the
basis of the prevailing market rates, labour cost at schedule of labour rates
plus 15% to cover contractor supervision, overheads and profit and pay the
contractor accordingly. The opinion of the Engineer-In-Charge as to current
market rates of materials and the quantum of labour involved per unit of
measurement will be final and binding of the Contractor.

61.0 WORK ON SUNDAYS AND HOLIDAYS:


For carrying out of work on Sundays, and holidays, and the contractor will
approach the Engineer-In-Charge or his representative at least two days in
advance and obtain permission in writing.
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The contractor shall observed all labour laws and other statutory
rules and regulation in force.In case of any violation of such laws, rules and
regulations, consequence if any including the cost thereto shall be
exclusively done by the contractor and owner shall have the no liability
whatsoever on this account.
62.0 GENERAL CONDITIONS FOR CONSTRUCTION AND ERECTION
WORK:
62.1 The working time at the time of work is 48 hours per week. Over timework
is permitted in case of need and the owners will not compensate the same.
Shift working at 2 or 3 shifts per day will become necessary and the
contractor should take this aspect into consideration for formulating his
rates for quotation. No extra claim to be entertained by the owner on .his
account
For carrying out work beyond working hours the contractor will approach
the Engineer-In-Charge or his authorized representative and obtain the prior
written permission.
62.2 The Contractor must arrange for the placement of workers in such a way
that the delayed completion of the work or any part thereof for any reason
whatsoever will not affect their proper employment. The owner will not
entertain any claim for idle time payment whatsoever.
62.3 The contractor shall submit to the owner reports at regular intervals
regarding the state and progress of work. The details and proforma of the
report will mutually be agreed after the award of contract.
The contractor shall provide display boards showing progress and labour
strength at work site, as directed by the Engineer-In-Charge.
63.0 DRAWINGS TO BE SUPPLIED BY THE OWNER:
63.1 The drawings accompanying the tender document are indicative of nature of
work and issued for tendering purpose only. Purpose of this drawing is to
enable the tenderer to make an offer in line with requirements of the owner.
However no extra claim whatsoever shall be entertained for any variation in
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the Approved for Construction and Tender Drawings regarding any


change /units. Construction shall be as per drawings /specifications
issued/approved by the Engineer-In-Charge during the course of execution
of work. Detailed construction Drawings on the basis of which actual
execution of work is to proceed will be furnished the contractor
progressively based on the detailed construction program evolved after the
award of work and also based on construction progressed achieved.
63.2 Detailed working drawings on the basis of which actual execution of the
works is to proceed, will be furnished from time to time during the progress
/of the work. The contractor shall be deemed to have gone through the
drawings and bring to the notice of the Engineer-In-Charge discrepancies if
any, therein before actually carrying out of the work.
63.3 Copies of all detailed working Drawings relating to the works shall be kept
at the contractors office on the site and shall be made available to the
Engineer-In-Charge at any time during execution of the contract. The
drawings and other documents issued by the owner shall be return to the
owner on completion of the works.
64.0 DRAWING TO BE SUPPLIED BY THE CONTRACTOR:
64.1 The drawings/data which are to be furnished by the contractor are
enumerated in the special condition of contract, and shall be furnished
within the specified time.
64.2 Where
approval
/review
of
drawings
before
manufacturer/construction/fabrication has been specified,it
shall be
contractors responsibility to have this drawings prepared as per the direction
of Engineer-In-Charge and got approved before proceeding
with
manufacture/construction/fabrication as the case may be. Any change that
may have become necessary in this drawing during the execution of the
work shall have to be carried out by the contractor to the satisfaction of
Engineer-In-Charge at no extra cost. All final drawings shall bear the
certification stamp as indicated below duly signed by both the contractor and
Engineer-In-Charge.
Certificate true for
______________________________Project
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Agreement No._______________________
Signed _____________________________
(Contractor)

__________________________
(Engineer-In-Charge)

64.3 The drawings submitted by the contractor shall be reviewed by the EngineerIn-Charge as far as practiciable within 3(three) weeks and shall be modified
by the contractor if any modifications and/or corrections are required by the
Engineer-In-Charge. The contractor shall incorporate such modifications
and/or corrections and submit the final drawings for approval. Any delays
arising out of failure by the contractor rectify the drawing in good time shall
not alter the contract completion time.
64.4 It shall be the responsibility of the contractor to furnish the manufacturers
drawings whereever supply of equipment is in the scope of contractor in
order to facilitate the inspection or erection of equipment supplied by them.
64.5 A built drawings showing all corrections, adjustments etc. shall be furnished
by the Contractor six copies and one transparent for record purpose of the
Owner.
64.6 The Contractor will furnish drawings/manufacturers catalogue operating
manual for items manufactured or procured by the contractor in properly
bound form. In case the contractor fails to submit these document in time a
suitable amount at the desecration of the owner would be with held or
recovered from the bills.
65.0 SETTING OUT WORKS:
65.1 The Engineer-In-Charge shall furnish the contractor with only the four
corners of the works site and a level bench mark and the contractor shall be
set out the works and shall provide an efficient staff for the purpose and
shall be solely responsible for the accuracy of such setting out.
65.2 The Contractor shall provide, fix and be responsible for the maintenance of
all stakes, templates, level marks, profile and other similar things and shall
take all necessary precautions to prevent their removal or disturbance and
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shall be responsible for the consequence of such removal or disturbance


should the same take place and for their efficient and timely reinstatement.
The contractor shall also be responsible for the maintenance of all-existing
survey marks, boundary marks distance marks and centerline marks, either
existing or supplied and fix by the contractor. The work shall be set out to
the satisfaction of the Engineer-In-Charge. The approval thereof or joining
with the contractor by .the Engineer-In-Charge in setting .out the work, the
work shall /not relieve the .contractor of any of his responsibilities
65.3 Before beginning the works the Contractor shall at his own cost, provide all
necessary reference and level posts, pegs, bamboos, flags, ranging rods,
string and other materials for proper layout the work in accordance with the
scheme for bearing marks acceptable to the Engineer-In-Charge. The center
longitudinal or face lines and cross lines shall be marks by means of small
masonry pillars. Each pillar shall have distinct mark at the center to enable
theodolite to be set over it , No work shall be started unit all these points are
checked and approved by the Engineer-In-Charge in writing but such
approval shall not relieve the contractor of any of this responsibilities. The
contractor shall also provide all labour, materials and other facilities, as
necessary, for the proper checking of layout and inspection of the points
during Construction.
65.4 Pillars bearing geodetic marks located at the sites of unit of works under
construction should be protected and fenced by the Contractor.
65.5 On completion of works, the Contractor must submit the geodetic documents
according to which the work was carried out.
66.0 RESPONSIBILITY FOR LEVEL AND ALIGNMENT:
66.1 The contractor shall be entirely and exclusively responsible for the
horizontal and vertical alignment, the level and correctness of every part of
the work and shall rectify effectively any errors or imperfections therein,
such rectification shall be carried out by the Contractor, at his own cost,
when instructions are issued to that effect by the Engineer-In-Charge.
67.0 MATERIALS TO BE SUPPLIED BY CONTRACTOR:
67.1 The CONTRACTOR shall procure and provide the whole of the materials
required for the construction including M.S.Rods, Cement and other
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building materials, tools, tackles construction plant and equipment for the
completion and maintenance of the work except the materials which will be
ieeued by the owner and shall make his own arrangement for procuring such
materials and for the transport there of. The owner may give necessary
recommendation to the respective authority if so desired by the contractor
but assumes no further responsibility of any nature. The owner will insist on
the procurement of the materials, which bear ISI stamp and /or which are
supplied by the reputed suppliers.
67.2 The Contractor shall properly store all materials either issued to him brought
by him to the site to /prevent damages due to rain, wind, direct exposure to
sun, etc. as also from theft, pilferage etc. for proper and speedy execution, of
his works. The contractor shall maintain sufficient stocks of all materials
required by him.
67.3 No material /shall be dispatched from the contractors stores before
obtaining the approval, in writing, of Engineer-In-Charge.
68.0 STORES
SUPPLIED
BY
MATERIALS/EQUIPMENTS:

THE

OWNER/SECURITY

OF

68.1 If the specification of the work provides for the use of any material of
special description to be supplied for the owners stores or it is the required
that the Contractor shall use certain stores to be provided by the EngineerIn-Charge, such materials and store, and price to be charge therefore as
herein after mentioned being so far as practicable for the convenience of the
Contractor, but no so as in any way to control the meaning or effect of the
contract, the Contractor shall be bound to purchase and shall be supplied
such materials and stores as are from time to time required to used by him
for the purpose of the contract only. The sums due from the Contractor for
the. Value of materials supplied by the owner will be recovered from the
running account bill on the basis of the actual consumption of materials in
the works covered and which the running account bill has been prepared.
After the completion of the Work however, the Contractor has to account for
the full quantity of materials supplied to him as per relevant clauses in this
document.
68.2 The value of the stores/ materials as may be supplied to the Contractor by
the owner will be debited to the Contractors account at the rates shown in
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the schedule of materials and if they are not entered in the schedule, they
will be debited at cost price, which for purpose of the contract shall include
the cost of carriage and all other expenses whatsoever such as normal
storage supervision charges which shall have been incurred in obtaining the
same at the Owners stores. All materials so /supplied to the Contractor shall
remain the absolute property of the owner and shall not be removed on any
account from the site of the work, and shall be at all times open for
inspection to the Engineer-In-Charge.Any such materials remaining unused
at the. time of the completion or termination of the contract shall be returns
to the owners stores or at a place as directed by the Engineer-In-Charge in
/perfectly good condition at Contractors cost.
69.0 CONDITIONS FOR ISSUE OF MATERIALS:
i)

Materials specified as to be issued by the Owner will be supplied to


the contractor by the Owner from his stores. It shall be responsibility
of the Contractor to take delivery of the materials and arrange for its
loading, transport and unloading at the SITE of work this own cost.
The materials shall be issued between the working hours and as per
the rule of the Owner .as framed from time to time.

ii)

The Contractor shall be all incidental charges for the storage and safe
custody of materials at site after these have been issued to him.

iii)

Materials specified as to be issued by the owner shall be issued in


standard sizes as obtain from the manufacturers.

iv)

The Contractor shall construct suitable Gowdowns at the SITE of


work for the storing the materials safe against damage by rain
dampness fire, theft etc. He shall also, employ necessary watch and
ward establishment for the purpose.

v)

It shall be the duty of the Contractor to inspect the materials supplied


to him at the time of taking delivery /and satisfy himself that they are
in good condition. After the materials have been delivered by the
owner, it shall be the responsibility of the CONTRACTOR to keep
them in good condition and if the materials are damaged or lost, at any
time, they shall be repaired and / or replaced by him at his own cost
according to the instructions of the ENGINEER IN- CHARGE.

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vi)

The OWNER shall not be liable for delay in supply or non-supply of


any materials which the OWNER has undertaken to supply where
such failure or delay is due to natural calamities, act of enemies,
transport and procurement difficulties and any circumstances beyond
the control of the OWNER. In no case, the CONTRACTOR shall be
entitled to claim any compensation or loss suffered by him on this
account.

vii)

It shall be responsibility of the Contractor to arrange in a time all


materials required for the work other than those to be supplied by the
owner. If, however, in the opinion of the Engineer-In-Charge the
execution of the work is likely to be delayed due to the Contractors
inability to make arrangement for supply of materials which normally
he has to arrange for the Engineer-In-Charge shall have to the right at
his own discretion to issue such materials, if available with the Owner
or to procure the materials from the market or else where and the
contractor will be bound to take such materials at the rates decided by
the Engineer-In-Charge . This, however, doesnt in any way absolve
the. CONTRACTOR from responsibility of making arrangement for
the supply of such materials in part or in full, should such a situation
occur nor shall this constitute a reason for .the delay in execution of
the work.

viii) None of the materials supply to the Contractor to be utilized by the


Contractor for manufacturing item which can be obtain a supplied
from standard manufacturer in finished form.
ix)

The Contractor shall, if desired by the Engineer-In-Charge, be


required to execute an Indemnity Bond in the prescribed from the safe
custody and accounting of all materials issued by the OWNER.

x)

The Contractor shall furnish to the Engineer-In-Charge sufficiently


in advance a statement showing his requirement of the quantities of
the materials to be supplied by the Owner and the time when .the
same will be required by him for the works, so as to enable the
Engineer-In-Charge make to necessary arrangements for procurement
and supply of the material.

xi)

Account of the materials issued by the owner shall be maintained by


Contractor indicating the daily receipt, consumption and balance in
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the hand. This account shall be maintained in a manner prescribed by


the Engineer-In-Charge along with all connected papers are. Viz.
requisitions, issues, etc and shall be always available for inspection in
the Contractors office at SITE.
xii)

The Contractor should see that only the required quantities of


materials are got issued. The Contractor shall not be entitled to cartage
and incidental charges for returning the surplus materials, if any to the
stores wherefrom they were issued or to the place as directed by the
Engineer-In-Charge.

xiii) Materials equipments (s) supplied by the owner shall not be utilize
for any purpose (s) than issued for.

70.0 MATERIAL PROCURED


RETURN OF SURPLUS:

WITH

ASSISTANCE

OF

OWNER

Notwithstanding anything contained to the contrary in or all the clauses of


this contract where any materials for the execution of the contract are
procured with the assistance of the owner either by issue from Owner stock
or purchases made under order or permits or licensed issued by
Government., the Contractor shall hold the said materials as trustee for the
owner and use such materials economically and solely for the purpose of the
contract and not dispose them off without the permission of the owner and
return, if required by the Engineer-In-Chare, all surplus or unserviceable
materials that may be left with him after the completion of the contract or as
it termination for any reason whatsoever on his being paid or credited such
price as the Engineer-In-Charge, shall determine having due regard to the
condition of materials. The price allowed to the Contractor however shall
not exceed the amount charged to him excluding the storage charges, if any
.The decision of the Engineer-In-Charge shall be final and conclusive in
such matters. In the event of breach of the aforesaid condition, the
Contractor shall, In terms of the licenses or permits and/ or criminal breach
of trust, be liable to compensate the owner at double rte or any higher rate, in
the event of those materials at that time having higher rate or not being
available in the market then any other rate to be determine by the Engineerin-Charge and his decision shall be final and conclusive.
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71.0 MATERIALS OBTAINED FROM DISMANTLING:


If the Contractor in the course of execution of the work is called upon to
dismantle any part for reason other than those stipulated in clause 76 and 80
hereunder the materials obtain in the work of dismantling etc.,will be
considered as the owners property and will be disposed off to the best
advantage of the owner .
72.0 ARTICLES OF VALUE FOUND:
All gold, silver and other minerals of any description and all precious stones,
coins, treasure relics, antiquities and other similar things which shall be
found in, under or upon the SITE, shall be the property of the owner and the
contractor shall duly preserve the same to the satisfaction of the Engineer-InCharge and shall from time to time deliver the same to such person or peson
indicated by the OWNER.
73.0 DESCRIPANCIES BETWEEN INSTRUCTIONS:
Should any discrepancy occur between the various instructions furnished to
the Contractor, his agent or staff or any doubt arise as to the meaning of any
such instructions or should there be any misunderstanding between the
Contractor staff and the Engineer-In-Charge staff. The Contractor shall refer
the matter immediately in writing to the Engineer-In-Charge whose decision
thereon shall be final and conclusive and no claim for losses alleged to have
been caused by such discrepancies between instruction, doubts, or
misunderstanding shall in any event be admissible.
74.0 WORK IN MONSOON AND DEWATERING:
74.1 The execution of the work may entail working in the monsoon also. The
Contractor must maintain a minimum labour force as may be required for
the job and plan and execute the construction and erection according to the
prescribe schedule. No extra rate will be considered for such work in
monsoon.
74.2 During the monsoon and other period, it shall be the responsibility of the
Contractor to keep the construction work site free from water at his own
cost.
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75.0 ACTION WHERE NO SPECIFICATION IS ISSUED:


In case of any class of work for which there is no SPECIFICATION
supplied by the owner as mention in the tender documents such works shall
be carried out in accordance with the Indian Standard Specifications dont
cover to the same, the work should be carried out as per standard
Engineering practice subject to the approval of the Engineer-In-Charge.
76.0 INSPECTION OF WORKS:
76.1 The Engineer-In-Charge will have full power and authority to inspect the
work at any time wherever in progress either on Site or at the Contractors
premises/workshop wherever situated, premises/workshop of any person,
firm for corporation where work in connection with contract ma be in hand
or where materials are being or are to be supplied, and the contractor shall
afford or procure for the Engineer-In-Charge every facility and assistance
carry out such inspection. The CONTRACTOR shall, at all time during the
usual workings hours and at all other time at which reasonable notice of the
intention of the Engineer-In-Charge or his representative to visit the work
shall have been given to the Contractor, either himself be present to receive
orders and instructions, or have a responsible agent duly accredited in
writing, present for the purpose. Orders given to the Contractors agent shall
be considered to have the same force as if they had been given to the
Contractor himself. The Contractor shall give not less than seven days notice
in writing to the Engineer-In-Charge before covering up and otherwise
placing beyond reach of inspection and measurement of any work in order
that the same may be inspected and measured. In the event of breach of
above the same shall be uncovered at Contractors expense for carrying out
such measurement or inspection.
76.2 No material shall be dispatched from the contractors stores before obtaining
the approval in writing of the Engineer-In-Charge. The Contractor is to
provide at all time during the progress of the work and the maintenance
period, proper means of access with ladders, gangways etc. and the
necessary attendance to move and adopt as directed for inspection or
measurements of the work by the Engineer-In-Charge.
77.0 ASSISTANCE TO THE ENGINEER-IN-CHARGE :

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The Contractor shall make available to the Engineer-In-Charge free of cost


all necessary instruments and assistance in checking and setting out of works
and in the checking of any works made by the contractor for the purpose of
setting .out and taking measurements of work.
78.0 TESTS FOR QUALITY OF WORK/QUALITY ASSURANCE:
78.1 All workmanship shall be the respective kinds described in the contract
document and in accordance with the instructions of the Engineer-In-Charge
and shall be subjected from time to time to such test at Contractors cost as
the Engineer-In-Charge may direct at ,the place of manufacture or fabrication
or on the site or at all or any such places. The Contractor shall provide
assistance, instruments, labour and materials as are normally required for
examining, measuring and testing any workmanship as may be selected and
required by the Engineer-In-Charge
78.2 All the tests that will be necessary connection with the execution of the work
as decided by the Engineer-In-Charge shall be carried out at the field testing
laboratory of the owner by paying the charges as directed by the owner from
time to time .In case of non availability of testing facility with the Owner the
required test shall be carried out at the cost of contractor at Government or
any other testing laboratory as directed by the Engineer-In-Charge.
78.3 If any tests are required to be the carried out in conjunction with the work or
materials or workmanship not supplied by the contractor, such tests shall be
carried out by the Contractor as per instructions of Engineer-In-Charge and
cost of such tests shall be reimbursed by the Owner.
78.4 Bidder shall include in his offer the quality Assurance program containing
the over all quality management and procedures which is required to be
adhered on during the execution of contract or after the award of the contract
detailed quality assurance program to be followed for the execution of the
contract under various divisions of work will be mutually discussed and
agreed to.
The Contractor shall establish document and maintain an effective quality
assurance system as outlined in recognized codes. Quality assurance System
Plans/Procedure of the contractor shall be furnished in the form of a QA
manual. This document should cover details of the personnel responsible for
the quality assurance, plans or procedures to be followed for quality control
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in respect of design, Engineering, Procurement, supply, installation, testing


and commissioning. The quality assurance system should indicate
organizational approach for quality control and quality assurance of the
construction activities, at all stages of workout at site as well as at
manufacturers works and dispatch of materials. The Owner/EIL or their
representative reserve the right to inspect/witness, review any or all stages of
work at shop/site as deemed necessary for quality assurance.
79.0

SAMPLES FOR APPROVAL:


The Contractor shall furnish to the Engineer-In-Charge for approval, when
requested or if required by the specifications, adequate samples of all
materials and finished to be used in the Work. Such samples shall be
submitted before the work is commenced and in sample time to permit tests
and examinations thereof. All materials furnished and finishes applied in
actual Work shall be fully equal to the approved samples.

80.0 ACTION AND COMPENSATION IN CASE OF BAD WORK:


If it shall appear to the Engineer-In-Charge that any work Has been executed
with unsound, imperfect or unskilled workmanship, or with materials of
inferior description, or that any materials or articles provided by the
Contractor for the execution of works are unsound, or of a quality inferior to
that contracted for, or otherwise not in accordance with the contract, the
Contractor shall on deemed in writing for the Engineer-In-Charge or his
authorized representative specifying the work, materials or articles
complained of notwithstanding that the same may have been inadvertently
passed, certified and paid for , forthwith rectify or remove and reconstruct
the work so specified and provide other proper and suitable materials or
articles at his own cost and in the event of failure to do so within the period
specified by the Engineer-In-Charge in his demand aforesaid ., The
Contractor shall be liable to pay compensation at the rate of 1%(one percent
) of the estimated cost of the whole work, for every week limited to a
maximum of 10%(ten percent) of the value of the whole work , while his
failure to do so shall continue in the case of any such failure the EngineerIn-Charge may on expiry of noticed period rectify or remove and re execute
the work or removed or replaced with others , the materials or articles
complained of to as the case may be at the risk and expense in all respect of
the Contractor. The decision of the Engineer-In-Charge as to any question
arising under this .clause shall be final and conclusive.
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81.0 SUSPENSION OF WORKS:

82.0

i)

Subject to the provisions of sub par (ii) of this clause, the Contractor
shall if ordered in writing by the Engineer-In-Charge, or his
representative, temporarily suspend .the works or any part thereof for
such period and such time and so ordered and shall not after receiving
such written order, proceed with the work therein ordered to be
suspended until, he shall have, received a written order to proceed
therewith. The Contractor, shall not be, entitled to claim compensation
for any loss or damage sustained by him .by reason of temporary
suspension of the work aforesaid. An extension of time for
completion, corresponding with the delay caused by any such,
Suspension of the works as aforesaid will be grant to the Contractor
should be apply for the same provided that the suspension was not
consequent to any default or failure in the part of the
CONTRACTOR.

ii)

In case of suspensions of entire work, ordered in writing by EngineerIn-Charge for a period of more than three months, the
CONTRACTOR shall have the option to terminate the CONTRACT.

OWNER MAY DO PART OF WORK:


Upon failure of the contractor to comply with any instructions given in
accordance with the provisions of this contract the owner has the alternative
right, instead of assuming charge of entire work, to place additional labour
force, tools, equipment's and materials on such parts of the work, as Owner
may designate or also engage another contractor to carry out the work, In
such cases, the Owner shall deduct from the amount which the otherwise
might become due to the Contractor, the cost of such ,work and materials
with fifteen percent (15%) added to cover all departmental charges and
should the total amount thereof exceed the amount due to the
CONTRACTOR , the ,Contractor shall pay the difference to the OWNER.

83.0 POSSESSION PRIOR TO COMPLETION :

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The Engineer-In-Charge shall have right to take possession of or use


any completed or partially completed work or part of the work. Such
possession or use shall not be deemed to be an acceptance of any work. or
completed in accordance with the contract agreement. If such prior
possession or use by the Engineer-In-Charge delays the progress of work,
equitable adjustment, of the time of completion will be made and the,
contract agreement shall; be deemed to be modified accordingly.
84.0 TWELVE MONTHS PERIOD OF LIABILITY FROM THE DATE OF
ISSUE OF COMPLETION CERTIFICATE:
The Contractor shall guarantee the installation/work for a period of m12
months from the date of issue of completion certificate. Any damage or
defect that may arise or lie undiscovered at the time of issue of completion
certificate, connected in any way with the equipment or materials supplied
by him or in the workmanship, shall be rectified or replaced by the
Contractor at his own expense as deemed necessary by the Engineer-InCharge or in default, the, Engineer-In-Charge may cause the same to be
made good by the other Workmen and deduct expense (of which the
certificate of Engineer-In-Charge shall be final) from any sums that may be
then or at any time thereafter, become due to the Contractor or from his
security deposit or the proceed of sale thereof or a sufficient part thereof.
84.1 FAILURE TO RECTIFY DEFECTS DURING LIABILITY PERIOD
AND VARIATIONS:
If the Contractor fails to make good the defect noticed during, the liability
period, the Owner shall carry out such works and recover the actual cost
incurred towards labour, supervision, materials, and consumables or
otherwise plus 100%(hundred percent) towards overhead from any pending
bill/security deposit of the contractor.
If the contractor feels that any variations in work or any quality of materials
or proportions would be beneficial or necessary to fulfill the guarantees
called for, he shall bring this to the notice of the Engineer-In-Charge in
writing.
84.2 EXTENDED LIABILITY
GUARANTEE:

ON

CONTRACT

PERFORMANCE

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If during the period of liability any, portion of the work/equipment, is found


defective and is rectified/replaced, the period of liability or such
equipment/portion of work shall be operative from the date of such
rectification/ replacement are carried out and contract performance
guarantee shall be furnished separately for the extended period of liability
for the portion of work/equipment only. Notwithstanding the above
provisions the suppliers, guarantees/warrantees for the replaced equipment
shall also be passed on to the Owner.
84.3 CARE OF WORKS:
From the commencement to completion of the work, the Contractor shall
take full responsibility for the care of all works including all temporary
works and in case any damages, loss or injury shall happen to the work or to
any part thereof or to any cause. Whatsoever, shall at his own cost repair and
make good the same so that t at completion the work shall be in good order
and in conformity in every respect with the requirement of the contract and
the Engineer-In-Charges instructions.
84.4 DEFECTS PRIOR TO TAKING OVER:
If at any time, before the work is taken over, the Engineer-In-Charge shall:
a)

Decide that any work done or materials used by the contractor or by


any sub-Contractor is defective or not in accordance with the
CONTRACT, or that the works or any portion thereof are defective,
or don't fulfill the requirements of contract (all such matter being
herein after , called DEFECTs in this clause), and

b)

As soon as reasonably practicable, gives to the Contractor notice in


writing of the said decision, specifying particulars of the defect
alleged to exist or to have occurred that the Contractor shall at his
own expenses and with all speed make good the defect so specified.

In case contractor shall fail to do so , the owner may take , at the cost of the
Contractor, such step as may in all circumstances, be reasonable to make
good such defects. The expenditure so incurred by the Owner will be
recovered from the amount due to the Contractor. The decision of the
Engineer-In-Charge with regard to the amount to be recovered from the
Contractor will be final and binding on the Contractor. As soon as the work
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have been completed in accordance with the contract (except in minor


respects that don't affect their use for the purpose for which they are
intended and except for maintenance there of provided in clause 84.1 of
General Condition of Contract) and have passed the tests on completion, the
Engineer-In-Charge shall issue a certificate (hereinafter called completion
Certificate) in which he shall certify the date on which the work have been
so completed and have passed the said tests and the owner shall be deemed
to have taken over the work on the date so certified . If the work have been
divided into various groups in the CONTRACT, the OWNER shall be
entitled to take over any group or groups before the other or others and there
upon the Engineer-In-Charge shall issue a completion certificate which will,
however, be for such group or groups so taken over only. In such an event if
the group /section /part. so taken over is related to the integrated system of
the work , not withstanding date of grant of completion certificate for
group/section/part. The period of liability in respect of such
group/section/part shall extend 12 (twelve) month from the date of
completion of work.
84.5 DEFECTS AFTER TAKING OVER:
In order that the CONTRACTOR could obtain a COMPLETION
CERTIFICATE he shall make good, with all possible speed, any defect
arising from, the defective materials supplied by the CONTRACTOR or
workmanship or any act or omission of the CONTRACTOR workmanship
or any act or omission of the CONTRACT or that may have been noticed or
developed, after the works or groups of the works has been taken over the
period allowed for carrying out such work will be normally one month. If
any defect be not remedied within a reasonable time, the OWNER may
proceed to do the WORK at CONTRATORS risk and expense and deduct
from the final bill such amount as may be decided by the OWNER.
If by reason of any default on the part of the CONTRACTOR a
COMPLETION CERTIFICATE has not been issued in respect of any
portion of the work within one month after the date of fixed, by the
CONTRACT for the completion of the work , the Owner shall be at liberty
to use the work or any portion thereof in respect of within a completion
certificate has not been, provided that the work or the portion thereof so used
as aforesaid shall be reasonably capable of being used that the
CONTRACTOR shall be afforded reasonable opportunity for completing
these works for the issue of Completion Certificate.
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85.0 GUARANTEE / TRANSFER OF GUARANTEE:


For work like water-proofing, acid and alkali resisting materials, preconstruction soil treatment against termite or any other specialized works
etc. the CONTACTOR shall invariably engage SUB-CONTRACTORS who
are specialists in the field and firms of repute and such a SUBCONTRACTOR shall furnish guarantees for their workmanship to the
Owner, through the Contractor . In case such a SUB-CONTRACTOR
/FIRM is not prepared to furnish a guarantee to the OWNER, the Contractor
shall give that guarantee to the OWNER directly.
86.0 TRAINING OF OWNERS PERSONNEL:
86.1 The Contractor undertakes to provide training without any cost to
Engineering personnel selected and sent by the Owner at the works of the
Contractor without any cost to the Owner. The period and the nature of
training for the individual personnel shall be agreed upon mutually between
the Contractor and the Owner. These Engineering personnel shall be given
special training at the shops, where the equipment will be manufactured
and/or in their collaborators works and where possible, in any other plant
where equipment manufactured by the CONTRACTOR or his collaborators
is under installation or test to enable those personnel to become familiar with
the equipment being furnished by the CONTRACTOR. OWNER shall bear
only the to and fro fare of the said Engineering personnel
87.0 REPLACEMENT OF DEFECTIVE PARTS AND MATERIALS :
87.1 If during the progress of the work, OWNER /EIL shall decide and inform in
writing to the Contractor, that the unsound or imperfect or has furnished
plant inferior to the quality specified, the Contractor on receiving details of
such defects or deficiencies shall at his own expenses within (7) seven days
of his receiving the notice, or otherwise within such time as may be
reasonably necessary for making it good, proceed to alter, re-construct or
remove such work and furnished fresh equipment's up to the standards of the
specifications . In case the contractor fails to do so , Owner may on giving
the Contractor 7 (seven) days notice in writing of his intentions to do so,
proceed to remove the portion of the work so complained of and at the cost
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of Contractor perform all such works or furnish all such equipment's


provided that nothing in the clause shall be deemed to deprive the owner of
or affect any right under the contract, the owner may otherwise have in
respect of such defects and deficiencies.
Contractor, that the unsound or imperfect or has furnished plant inferior
to the quality specified, the Contractor on receiving details of such defects
or deficiencies shall at his own expenses within (7) seven days of his
receiving the notice, or otherwise within such time as may be reasonably
necessary for making it good, proceed to alter, re-construct or remove
such work and furnished fresh equipment's up to the standards of the
specifications . In case the contractor fails to do so , Owner may on giving
the Contractor 7 (seven) days notice in writing of his intentions to do so,
proceed to remove the portion of the work so complained of and at the cost
of Contractor perform all such works or furnish all such equipment's
provided that nothing in the clause shall be deemed to deprive the owner
of or affect any right under the contract, the owner may otherwise have in
respect of such defects and deficiencies.
87.2 The Contractors full and extreme liability under his clause shall be satisfied
by the payments to the OWNER of the extra cost .of such replacements
procured including erection/installation as provided for in the contract, such
extra cause being the ascertained difference between the price paid by the
Owner for the such replacements and the contract price portion for such
defective plants and repayments of any sum paid by the owner to the
Contractor in respect of such defective plant. Should the Owner not so
replace the defective plant the Contractors extreme liability under this clause
shall be limited to the repayment of all such sums paid by the Owner under
the contract for such defective plant.
88.0 DEFENCE OF SUITS:
If any action in any court is brought against the Owner and consultant or an
officer an agent of the Owner , for the failure , omission or neglect on the
part of the Contractor to perform any acts , matters, convenience or things
under the contract, or damaged or injury caused by the alleged omission or
negligence on the part of the Contractor, his agents, representatives or his
sub-Contractors, or in connection with any claimed based on lawful
demands of sub-contractors workmen suppliers or employees , the
.Contractor , shall in such cases indemnify and keep the Owner, and
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consultant and / or their representatives fully indemnified and hold harmless


from all losses, damages, expenses decrees arising out of such action .
89.0 CONSTRUCTION AIDS, EQUIPMENT'S, TOOLS & TACKLES:
89.1 Contractor shall be solely responsible for making available for executing the
work, all requisite CONSTRUCTION EQUIPMENT'S, Special aids, barges,
cranes and the like, all tools, trackless and testing EQUIPMENT'S and
appliance, including imports of such equipment's etc. as required In case of
import of the same the rates Applicable for levying of custom duty on such
Equipment, Tools, & Tackles and the duty drawback applicable there on
shall be ascertained by the Contractor from the concerned authorities of
Government of India. It shall be clearly understood that owner shall not in
any way be responsible for arranging to obtain custom clearance and/or
payment of any duties. and /or duty draw backs etc. for such equipment's so
imported by the Contractor and the Contractor shall be fully responsible for
all taxes, duties and documentation with regard to the same . Tendeer, in his
own interest may contract, for any clarifications in the matter, the office of
chief Controller or imports and exports, Ministry of Commerce, Govt. of
India Udyog Bhawan, Maolana Azad Road, New Delhi-110001. All
clarification so obtained and interpretations thereof shall be solely the
responsibility of the CONTRACTOR.

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SECTION -VI
CERTIFICATES AND PAYMENTS
90.0 SCHEDULE OF RATES AND PAYMENTS:
i)

CONTRACTORS REMUNERATION:

ii)

The price to be paid by the OWNER to Contractor for the whole of the work
to be done and for the performance of all the obligations undertaken by the
Contractor under the contract documents shall be ascertained by the
application of the respective schedule of rates (the inclusive nature of which
is more particularly define by way of application but not of limitation, with
the succeeding sub-clause of this clause) and payment to be made
accordingly for the work actually executed and approved by the EngineerIn-Charge . The sum so ascertained shall (excepting only as and to the extent
expressly provided herein) constitute the sole and inclusive remuneration of
the Contractor under the contract and no further or other payment
whatsoever shall be or become due or payable on the Contractor under the
Contract.
SCHEDULE OF RATES TO BE INCLUSIVE:
The price /rates quoted ( i ) CONTRACT price by the Contractor shall
remain firm till the issue of final completion certificate and shall not be
subject to escalation. Schedule of rates shall be deemed to include and cover
all costs, expenses and liabilities of every description and all risks of every
kind to be taken in executing, completing and handing over the work to the
OWNER by the CONTRACTOR . The Contractor shall be deemed to have
known the nature, scope, magnitude and the extent of the works and
materials required through the contract document may not fully and
precisely furnish them. He shall make such provision in the schedule of
rates, as he may consider necessary to cover the cost of such items of work
and materials as may be reasonable and necessary to complete the works.
The opinion of the Engineer-In-Charge as to the items of work which are
necessary and reasonable for completion of work shall be final and binding
on the CONTRACTOR, although the same may not be shown on or
described specifically in contract documents.

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Generality of this present provision shall not be deemed to cut down or


limited in any way because in certain cases it may and in other cases it may
not be expressly stated that the contractor shall do or perform a work or
supply articles or perform services at his own cost or without addition
payment or without extra charge or words to the same effect or that it may
be stated or not stated that the same are included in and covered by the
schedule of rates.
iii)

SCHEDULE OF RATES TO COVER


EQUIPMENT'S, MATERIALS, LABOUR ETC.

CONSTRUCTION

Without in any way limiting the provisions proceeding sub-clause the


schedule of rates shall be deemed to include and cover the cost of all
constructional plant temporary work ( except as provided for herein)
,pumps,materials,labour, insurance, fuel, consumables, stores, and
appliances to be supplied by the contractor and all other matters in
connection with each item in the schedule of rates and the execution of the
works or any portion thereof furnished, complete in every respect and
maintained as shown or described in the contract documents or as may be
ordered in writing during the continuance of the contract .
iv)

SCHEDULE OF RATES TO COVER ROYALITIES, RENTS, AND


CLAIMS:
The schedule of rates (i.e. CONTRACT price) shall be deemed to include
and cover the cost of all royalties and fees for the articles and processes,
protected by letters, patent or otherwise in corporate in or used in connection
with the works, also all royalties, rents and other payment in connection with
obtaining materials of whatsoever kind for the works and shall include an in
demnmity to the Owner which the Contractor hereby gives against all
actions, proceedings, claims, damages, costs and expenses arising from the
incorporation in or used on the works of any such articles , processes or
materials,. Octoroi or other municipal or local Board Charges, if levied on
materials, equipment or machinerys to be brought to site for use on works
shall be borne by the Contractor

v)

SCHEDULE OF RATES TO COVER TAXES AND DUTIES:

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No exemption or reduction of customs duties, excise duties, sales tax on


works contract quay or any port dues, transport charges, stamp duties or
central or state Government or Local Body or Municipal Taxes or duties,
taxes or charges (from or of any other body), whatsoever, either prevailing as
on date and/or as may be levied in future will be granted or obtain, all of
which expenses shall be deemed to be included in and covered by the
schedule of rates. The Contractor shall also obtain and pay for all permits or
other privileges necessary to complete the work.
vi)

SCHEDULE OF RATES TO COVER RISKS OF DELAY:


The schedule of rates shall be deemed to include and cover the risk of all
possibilities of delay and interference with the Contractors conduct of
works which occur from any clause including orders of the owner in the
exercise of his power and on account of extension of time granted due to
various reason and for all other possible or probable causes of delay.

vii)

SCHEDULE OF RATES CANNOT BE ALTERED:


For work under unit basis, no alteration will be allowed in the schedule of
rates by reason of works or any part of them being modified altered,
extended, diminished or committed. The schedule of rates are fully inclusive
of rates which have been fixed by the Contractor and agreed to by the Owner
and cannot be altered.
For lumpsums Contracts, the payment will be made according to the work
actually carried out , for which purpose an items wise , or work wise
schedule of rates shall be furnished suitable for evaluating the value of work
done and preparing running account bill .

91.0 PROCEDURE FOR MEASUREMENT AND BILLING OF WORK IN


PROGRESS:
91.1 BILLING PROCEDURE:
Following procedures shall be adopted for billing of works executed by the
Contractor.

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91.1.1 All measurements shall be recorded in Quadruplicate on standard


measurement sheets/ books supplied by the owner and submitted toEIL for
scrutiny and passing.
91.1.2 Consultant shall scrutinise check the measurements recorded on the sheets/
books and shall certify correctness of the same on the measurement
sheets/books
The Contractor will be allowed to prepare and submit the bills in a month in
following manner.
Only one payment in month would be released either or measured or of
unmeasured.
In exceptional cases more than one payment can be released provided
the terms of the contract so envisage.
Alternate bill must be a measured bill
Measured bill, as certified by Engineer-In-Charge after recovering the
amount paid towards
Unmeasured
Bill/SD/MA/SA and other recoveries as per provision of the contract
agreement.
91.1.3

Consultant shall pass on the bills after carry out the comprehensive
checks in accordance with the terms and conditions of the contract, to the
Owner.

91.1.4 Measurements shall be recorded as per the methods of measurement spelt


out in specifications/Contract document. Consultant shall be fully
responsible for checking the measurements quantitatively as recorded in the
measurement Books/Bills.
91.1.5. While preparing the final bills overall measurements will not be taken
again. Only volume of work executed since the last measured bill alongwith
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summary of final measurements will be considered for the final bill.


However, a detailed check shall be made as to missing items, or
measurements the same shall; be recorded.
91.2 SECURED ADVANCE ON MATERIALS:
In case of tenders for completed item of work, Contractor may be allowed
Secured Advance, on the security of materials brought to site for execution
of the Contracted item of work to the extent of 75% of the value of materials
as assessed by the Engineer-In-Charge provided that the materials are of an
imperishable nature and that a formal agreement is drawn-up with the
Contractor under which the Owner secures a lien on the materials and so is
safeguarded against losses due to the Contractor postponing the execution of
the work or to the storage or misuse of the materials and against the expense
entitled for their proper watch and safe custody. Recoveries of advances so
made would not be postponed until the whole of the work entrusted to the
Contractor is completed. They should be adjusted from his bills for work
done as the materials are used, the neccessary deductions being made
whenever the items of work in which they are used are billed for.
91.3 DISPUTE IN MODE OF MEASUREMENT:
In case or any dispute as to the mode of measurement not covered by the
contract to be adopted for any item of work, mode of measurement as per
latest Indian Standard Specifications shall be followed
91.4 ROUNDING OF AMOUNTS:
In calculating the amount of each item to the Contractor in every certificate
prepared for payment, sum of less than 50 paise shall be omitted and the
total amount on each certificate shall be round off to the nearest rupees, i e.
Sum of less than 50 paise shall be omitted and sum of 50 paise and more
uppto one rupee shall be reckoned as one rupee.
92.0 LUMP-SUMS IN TENDER:
For the item in tender where it includes lump-sum in respect of parts of
work, the Contractor shall be entitled to payment in respect of the items at
the same rates as repayable under this contract for such items, or if the part
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of the work in question is not, in the opinion of the Engineer-In-Charge


capable of measurement or determination, the Owner may at his discretion
pay the lump-sum amount entered in the tender or a percentage thereof and
the certificate in writing of the Engineer-In-Charge shall be final and
conclusive against the Contractor with regard to any sum or sums payable to
him under the provision of this clause.
93.0 RUNNING ACCOUNT PAYMENTS
ADVANCES:

TO BE REGARDED AS

All running accounts payment shall be regarded as payments by way, of


advance against the final payment only and not payments for work actually
done and completed and shall not preclude the requiring of bad, unsound and
imperfect or unskilled work to be removed and taken away are reconstructed
or re-erected or be considered as an admission of the due performance of the
Contract, or any part thereof, in his respect, or of the accuring of any claim
by the Contractor, nor shall it conclude, determine or affect in anyway the
powers of the Owner under these conditions or any of them as to the final
settlement and adjustment of the accounts or otherwise, or in any other way
vary or affect the Contract . The final bill shall be submitted by the
Contractor within one month of the date of physical completion of the work,
otherwise, the Engineer-In-Charges certificate of the measurement and of
total amount payable for the work accordingly shall be final and binding on
all parties.
94.0 NOTICE OF CLAIMS FOR ADDITIONAL PAYMENTS:
94.1(a) Should the Contractor consider that he is entitled to any extra payment or
compensation or to make any claim whatsoever in respect of the works he
shall forthwith give notice in writing to the Engineer-In-Charge that he
claims extra payment and /or compensation. Such notice shall be given to
the Engineer-In-Charge within ten days from the ordering of any work or
happening of any event upon which the contractor bases such claim and such
notice shall contain full particulars of the nature of such claim with full
details and amount claimed. Failure on the part of the Contractor to put
forward any claim with the necessary particulars as above within the time
above specified shall be and absolute waiver thereof. No omission by the
Owner to reject any such claim and no delay in dealing therewith shall be by
the owner of any rights in respect thereof.
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94.1(b) The Contractors agrees, and undertakes, that if the claims are not raised
within the said period of 10 days as above mentioned, then he shall be
stopped and debarred from raising such claims latter on in arbitration
proceeding or before any Court of Law. Such claims if presented before
arbitrator shall be deemed to be rejected by the Arbitrator and shall be liable
to be summarily dismissed forth with.
94.2 Owner shall review such claims within a reasonable period of time and
cause to discharge these in a manner considered appropriate after due
deliberations thereon. However, Contractor shall be obliged to carry on with
the work during the period in which his claims are under consideration by
the Owner, irrespective of the outcome of such claims.
Where additional payments for works considered extra are justifiable in
accordance with the Contract provisions, Owner shall arrange to release the
same in the same manner as for normal work payments. Such of extra works
so admitted by Owner shall be governed by all the terms, conditions,
stipulations and specifications as are applicable for the contract. The rates
for extra work shall generally be the unit rates provided for in the Contract.
In the event unit rates for extra works so executed are not available as per
Contract, payments may either be released on day work basis for which
daily/hourly rates for workmen and hourly rates for equipment rental shall
apply, or on the unit rate for work executed shall be derived by interpolation
of unit rates already existing in the Contract. In all the matters pertaining to
applicability rate and admittance or otherwise of an extra work claim of
Contractor the decision of Engineer-In-Charge shall be final and binding.
95.0 PAYMENT OF CONTRACTORS BILL:
No payment shall be made for works estimated to cost less than RS. 20,000/till the whole of the work shall have been completed and a certificate of
completion given. But in case of works estimated to cost more than RS.
20,000/- that contractor no submitting the bill thereof be entitled to receive a
monthly payment proportionate to the part thereof approved and passed by
the Engineer-In-Charge, whole certificate of such approval and passing of
the same so payable shall be final and conclusive against the Contractor.
This payment will be made after making necessary deduction as stipulated
else where in the contract document for materials, security deposit etc.

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Payments due to the contractor shall be made by the Owner if so directed by


the Owner by Account Payee check forwarding the same to registered office
or the notified office of the contractor. In no case will Owner be responsible
if the check is mislaid or misappropriated by unauthorised person/persons. In
all cases, the contractor shall present his bill duly pre-receipted on proper
revenue stamp.
All payments shall be made in Indian currency.
96.0 RECEIPT FOR PAYMENT:
Receipt for payment made on account of work when executed by a firm,
must be signed by a person holding the power of attorney in his respect on
behalf of Contractor, except when the Contractors are described in their
tender as a Limited Company, in which case the receipt must be signed in
the name of by Company by one of its principal officers or by some other
person having authority to give effectual receipt for Contractor.
97.0 COMPLETION CERTIFICATE:
97.1 APPLICATION FOR COMPLETION CERTIFICATE:
When the fulfills his obligations under 84.4 he shall be eligible to apply for
COMPLETION CERTIFICATE,. The Contractor may apply for separate
completion certificate in respect of each such portion of the work by
submitting the completion document along with such application for
COMPLETION CERTIFICATE,
The Engineer-In-Charge shall normally issue to the Contractor the
COMPLETION CERTIFICATE within one month after receiving an
application therefor from the Contractor after verifying from the completion
documents and satisfying himself that the work has been complete in
accordance with and as set out in the construction and extension drawings
and the Contractor Documents.
The Contractor after obtaining the COMPLETION CERTIFICATE is
eligible to present the final bill for the work executed by him under the terms
of CONTRACT.

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97.2 COMPLETION CERTIFICATE:


Within one month of the completion of the work in all respects, the
CONTRACTOR shall be furnished with a certificate by the Engineer-inCharge of such completion, but no completion certificate shall be given nor
shall the work be deemed to have been executed until all the scaffolding,
surplus materials and rubbish is cleared off the site completely nor until the
work shall have been measured by the Engineer-In-Charge, whose
measurement shall be binding and conclusive. The work will not be
considered as complete and taken over by the Engineer-in-Charge, until all
the TEMPORARY WORK, labour and staff colonies etc. Constructed are
removed and work site cleared to the satisfaction of the Engineer-In-Charge.
If the contractor shall fail to comply with the requirements of this clause on
or before the date fix for the completion of the work., the Engineer-InCharge may the expense of the Contractor remove such scaffolding, surplus
materials and rubbish and dispose of the same as the thinks fit, and clean of
such dirt as aforesaid, and the Contractor shall forthwith pay the amount of
all expense so incurred and shall have no claim in respect of any such
scaffolding or surplus materials as aforesaid except for any sum actually
realized by the sale thereof.
97.3 COMPLETION CERTIFICATE DOCUMENTS:
For the purpose of clause 97.0 the following documents will be deemed to
form the completion documents.
i)
The technical documents according to which the work was carried out
.
ii)

Six sets of construction drawings showing therein the modification


and correction made during the course of execution duly signed by the
Engineer-In-Charge.

iii)

Completion certificates for the embedded: and covered up works.

iv)

Certificate of final levels as set out for various works.

v)

Certificate of tests performed for various works.


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vi)

Materials appropriation Statement for the materials issue by OWNER


for the work and list of surplus materials returned to Owners stores
duly supported by necessary documents.

98.0 FINAL DECISION AND FINAL CERTIFICATE:


Upon the expiration of the period of the ability and such subject of the
Engineer-In-Charge being satisfied the work has been duly maintained by
the Contractor during the monsoon or such period as here in before provided
in clause 84.1 and that the Contractor has in all respects duly made up any
subsidence and performed all his obligations under the contract, the
Engineer-In-Charge shall (without prejudice to the rights of the Owner to
retain the provisions of relevant clause thereof) otherwise give a certificate
herein refereed to as the FINAL CERTIFICATE to that efficient on the
Contractor shall be not considered to have fulfill the whole of his obligations
under the contract until FINAL CERTIFICATE shall have given by the
Engineer-In-Charge notwithstanding any previous entry upon the work
taking procession, working or using of the same or any part thereof by the
OWNER.
99.0 CERTIFICATE
COMPLETION:

AND

PAYMENTS

NO

EVIDENCE

OF

Except final certificates or payment against a certificate or on general


account shall be taken to be an admission by the Owner on due performance
of the contract or any part thereof or of occupancy or validity of any claim
by the contractor.
100.0 DEDUCTIONS FROM THE CONNTRACT PRICE:
All costs, damages or expenses which Owner may have paid or incurred,
which under the provision of the contract, the contractor is liable, will be
claimed by the Owner. All such claims be billed by the Owner to the
Contractor regularly as and when they fall due. Such bills shall be supported
by appropriate and certified vouchers or explanations to enable the
contractor to properly identify such claims. Such claims shall be paid by the
contractor within 15 (fifteen) days of the receipt of the corresponding bills
and if not paid by the Contractor within the said period, the owner may then
deduct the amount for many moneys due or becoming due to the contractor
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under the contract or maybe recovered by actions of law or otherwise, if the


contractor fails to satisfy the Owner of such claims.

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SECTION VII
TAXES AND INSURANCE
101.0 TAXES DUTIES, OCTROLETC:
101.1 The Contractor agrees to and does hereby accept full and exclusive liability
for the payment of any and all taxes , duties, including,excise duty , Octoris
etc. now or hereafter imposed, increased or modified , and all the sales taxes,
duties , octoris etc. now in force and hereafter increased, imposed, or
modified, from time to time in respect of works and materials and all
contributions and taxes for unemployment compensation, insurance and old
age pensions or annuities now or hereafter impose by any Central or State
Government authorise which are imposed with respect to or covered by the
wages, salaries, or other compensations paid to the person employed by the
Contractor and the contractor shall be responsible for the compliance with
all obligations and restrictions imposed by the Labour Law or any other law
affecting employer-employee relationship and the contractor further agrees
to comply , and to secure the compliance of all sub-contractors , with all
applicable Central, State, Municipal and local law and regulation and
requirement of any Central, State or local Government agency or authority
.Contractor futher agrees to defend, indemnify and hold OWNER harmless
from any liability or penalty which may be imposed by the Central, State or
Local authorities by reasons of any violation by the Contractor or SubContractor of such law, regulations or requirements and also from all claims,
suits for proceedings that may be brought against the OWNER arising under,
growing out of , or by reason of the work provided for by this CONTRACT,
by third parties, or by Central or State Government authority or any
administrative sub-division thereof.
Tax deducting will be made as per the rules and regulation and force, in
accordance with acts prevailing from time to time.
102.0 SALES TAX/TURN OVER TAX:
Tenderer should quote all inclusive prices including the liability of Sales
Tax/ Turn Over Tax whether on the works contracts a whole or in the
respect of brought out components used by the Contractor in execution of
the Contract. Owner shall not be responsible for any such liability of the
contractor in respect of this contract.

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103.0 EXCISE DUTY (ON WORKS CONTRACT ONLY ):


Excise duty on items fabricated at site, if applicable at a latter that will be
paid by OWNER at actual s, on production of documentary evidence(s).
Tendered should quote prices inclusive of excise duty applicable on
furnished product. However, in variations in excise duty of finished product
shall be , to the Owners account and contractor will furnish documentary
evidence(s) in support of their claims to Owner.
104.0 INSURANCE:
104.1 GENERAL:
`

Contractor shall at his own expense arrange secure and maintain insurance
with reputable insurance companies to the satisfaction of the owner as
follows:
Contractor at his cost shall arrange secure and maintain insurance as may be
necessary and to its full value for all such amount to protect the works in
progress from time to time and the interest of owner against all as detailed
herein. The form and the limit of such insurance, s defined here in together
with the under works thereof in each case should be as acceptable to the
Owner. However, irrespective of work acceptance the responsibility to
maintain adequate insurance coverage at all times during the period, of
contract shall be that of Contractor alone. Contractor failure in this regard
shall not relieve him of any of his responsibilities and obligations under
contract.
Any loss or damage to the equipment, during ocean transportation, port
/custom clearance, in land and port handling, inland transportation, storage,
erection and commissioning till such time the work is taken over by
OWNER, shall be to the account of CONTRACTOR.
Statutory clearances, if any, in respect of foreign supply required for the
purpose of replacement of equipment lost in transit and /or during erection,
shall be made available by the Owner.
CONTRACTOR as far as possible shall cover insurance with Indian
Insurance Companies, including marine Insurance during ocean
transportation.
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i)

EMPLOYEES STATE INSURANCE ACT:


The Contractor agrees to and does hereby accept full and exclusive liability
for the compliance with all obligations imposed by the employee State
Insurance Act 1948 and the Contractor further agrees to defend, indemnify
and hold Owner harmless for any liability or penalty which may be imposed
by the Central, State or Local authority by reason of any asserted violation
by contractor or Sub-Contractor of the employees, State Insurance Act,
1948, and also all claims, suits or proceeding that may be brought against the
owner arising under growing out of or by reasons of the work provided by
this contractor whether brought by employees of the Contractor, by third
parties or by Central or
State Government authority or any political sub-division thereof.
The Contractor agrees to fill in with the Employees State Insurance
Corporation, the declaration Forms, and all forms which may be required in
respect of the Contractors or Sub Contractors employees, who are
employed in the work provided for or those covered by ESI from time to
time under the agreement.
The Contractor shall deduct and secure the agreement of the sub-Contractor
to deduct the employees contribution as per the first schedule of the
Employees State Insurance Act from wages and affix the employees
contribution Card at wages payment intervals. The Contractor shall remit
and secure the agreement of the sub-contractor to remit to the State bank of
India, Employees State Insurance Corporation Account, the Employees
contribution as required by the act. The contractor agrees to maintain all
cards and records as required under the Act in respect of employees and
payments and the contractor shall secure the agreement of the subContractor to maintain such records. Any expenses incurred for the
contributions, making contribution or maintaining records shall be to the
Contractors or Sub-Contractors account.
Owner shall retain such sum as may be necessary from the total VALUE OF
CONTRACT until the Contractor shall furnish satisfactory proof that all
contributions as required by the Employees State Insurance Act, 1948, have
been paid. This will be pending on the CONTRACTOR when the ESI Act is
extended to the place of work.

ii)

WORKSMENS COMPENSATION AND EMPLOYERS LIABILITY


INSURANCE:
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Insurance shall be effected for all the Contractors employees engaged in the
performance of this Contract. If any of the work is sublet, the Contractor
shall require the Sub-Contractor to provide workmans compensation and
employers liability insurance for the latters employees if such employees
are not covered under the Contractors Insurance.
iii)

ANY OTHER INSURANCE REQUIRED


REGULATIONS OR BY OWNER:

UNDER

LAW

OR

Contractor shall also carry or maintain any and all other insurance (s), which
he may be required under any law or regulation from time to time without
any extra cost to OWNER. He shall also carry and maintain any other which
may be required by the OWNER.
iv)

ACCIDENT OR INJURY TO WORKMEN:


Owner shall not be liable for or in respect of any damages or compensation
payable at law in respect or in consequence of any accident or injury to any
workman or other person in the Employment in the CONTRACTOR or any
sub Contractor save and except an accident or injury resulting from any act
or default of the owner, his agents or servants and the Contractor shall
indemnify and keep indemnified the owner against all such damages and
compensation (save and except and aforesaid) and against all claims,
demands, proceeding, costs, charges and expenses, whatsoever in respect or
in relation thereto.

v)

TRANSIT INSURANCE:
In respect of all items to be transported by the Contractor to the site of work,
the costs of transit insurance should be borne by the Contractor and the
quoted price shall be inclusive of this cost.

105.0 DAMAGE TO PROPERTY OR ANY PERSON OR ANY THIRD


PARTY:
i)

Contractor shall be responsible for making good to the satisfaction of the


owner any loss or any damage to structures and properties belonging to the
OWNER or being executed or procured or being procured by the OWNER
or of other agencies with in the premises of all the work of the OWNER, if
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such loss or damage is due to fault and/or the negligence or willful acts or
omission of the Contractor, his employees, agents, representatives or SUBCONTRACTORs.
ii)

The Contractor shall take sufficient care in moving his plants, equipment's
and materials from one place to another so that they don't cause any damage
to any person or to the property of the owner or any third party including
overhead and underground cables and in the event of any damage resulting
to the property of the OWNER or of a third party during the movement of
the aforesaid plant, equipment or materials the cost of such damages
including eventual loss of production, operation or services in any plant or
establishment as estimated by the OWNER or ascertained or demanded by
the third party shall be borne by the CONTRACTOR. Third party liability
risk shall be Rupees Two Lakh for single accident and limited to Rupees Ten
Lakhs.

iii)

The Contractor shall indemnify and keep the OWNER harmless of all claims
for damage to property other than the OWNERs property arising under or
by reason of this agreement, if such claims result from the fault and /or
negligence or with full acts or omission of the Contractor, his employees,
agents, representative of SUB-CONTRACTOR.

iv)

The agency should consider within his quoted rates, the third party liability
insurance.

DAMAGE TO PROPERTY:
i)

CONTRACTOR shall be responsible for making good to the satisfaction of


the OWNER any loss or any damage to structures and properties belonging
to the OWNER or being executed or procured or being procured by the
OWNER or of other agencies with in the premises of all the work of the
OWNER, if such loss or damage is due to fault and /or the negligence or
willful acts or omission of the Contractor, his employees, agents,
representatives or Sub-Contractor.

ii)

Contractor shall indemnify and keep the OWNER harmless of all claims for
damage to property other then the OWNERs property arising under or by
reason of this Contract, if such claims result from the fault and /or
negligence or willful acts or omission of the CONTRACTOR, his
employees, agents, representative of Sub-Contractors.
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SECTION- VIII
LABOUR LAWS AND ARBITRATION
106.0 LABOUR LAWS:
i)

No labour below the age of 18 (eighteen) years shall be employed on


the work.

ii)

The Contractor shall not pay less than what is provided under law to
laborers engaged by him on the work.

iii)

The Contractor shall at his expense comply with all labour laws and
keep the OWNER indemnified respect thereof.

iv)

The Contractor shall pay equal wages for men and women in
accordance with applicable labour laws.

v)

If the Contractor is covered under the Contractor labour (Regulation


and Abolition)Act, he shall obtain a license from a licensing authority
( i.e. office of the labour commissioner) by the payment of necessary
prescribed fee and the deposit, if any, before starting the work under
the Contract. Such fee deposit shall be borne by the Contractor

v) (a) Contractors labour shall no privity with owner nor any EmployerEmployee relationship with the OWNER nor shall Owner be
constructed as principal employer vis--vis such Contractors Labour
for whom the principal Employer for purpose of contract Labour
(Abolition & Regulation) Act be the contractor.
vi)

The contractor shall employ labour in sufficient numbers directly or


through Sub-Contractors to maintain the required rate for progress and
of quality to ensure workmanship of the degree specified in the
Contract and to the satisfaction of the Engineer-In-Charge.

vii)

The Contractor shall furnish the Engineer-In-Charge the distribution


return of the number and description, by trades of the workpeople
employed on the works. The contractor shall also submit on the 4Th
and 19Th of every month to the Engineer-In-Charge a true statement
showing in respect of the second half of the preceding month and the
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1st half of the current month (1) the accident that occurred during the
said fortnight showing the circumstances under which they happened
and the extent of damage and injury caused by them and (2) the
number of female workers who have been allowed Maternity Benefit
as provided in the Maternity Benefit Act 1961 or rules made there
under and the amount paid to them.
viii) The Contractor shall comply with the provisions of the payment of
Wages Act1936, Minimum Wages Act 1948, Employers Liability Act
1938, Workmens compensation Act 1923, Industrial Disputes Act
1947, the Maternity Benefit Act 1961 and Contract Labour regulation
and abolition Act 1970, Employment of children Act1938 or any
modifications thereof or any other law relating thereto and rules made
there under from time to time.
ix)

The Engineer-In-Charge shall on a report having been made by an


Inspecting officer as defined in Contract Labour ( Regulation and
Abolition)Act 1970 have the power to deduct from the money due to
the Contractor any sum required or estimated to be required for
making good the loss suffered by a worker or workers by reason of
non fulfillment of the conditions the Contract for benefit of workers
nonpayment of wages or of deductions made from his or their wages
which are no justified by the terms of the Contract or non observance
of the said regulations

x)

The Contractor shall indemnify the Owner against any payments to be


made under and for the observance of the provisions of the aforesaid
Acts without prejudice to his right to obtain indemnity from his SubContractors. In the event of the Contractor committing a default or
breach of any of the provisions of the aforesaid Acts as amended from
time to time , of furnishing any information or submitting or filling
and Form/Register/Slip under the provisions of these Acts which is
materially incorrect then on the report of inspecting Officers, the
Contractor shall without prejudice to any other liability pay to the
Owner a sum not exceeding RS.50.00 as liquidated damages for every
default, breach or furnishing, making, submitting, filling materially
incorrect statement as may be fixed by the Engineer-In-Charge and in
the event of the Contractors default continuing in this respect, the
liquidated damages may be enhanced to RS.50.00 per day for each
day of default subject to a maximum of one percent of this estimated
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cost of the Works put to tender. The Engineer-In-Charge shall deduct


such amount from bills or security deposit of the Contractor and credit
the same to the Welfare Fund constituted under these Acts. The
decision of the Engineer-In-Charge in this respect shall be final and
binding.
107.0 IMPLEMENTATION OF APPRENTICES ACT,1961 / PROVIDENT
FUND ACT:
107.1 The Contractor shall comply with the provisions of the Apprentices Act
1961 and the rules and orders issued thereunder from time to time. If he fails
to do so, his failure will be a breach of the Contract and the Engineer-InCharge may, at his discretion, cancel the Contract.The Contractor shall also
be liable for any pecuniary liability arising on account of any violation by
him of the provisions of the Act.
107.2 The Contractor should strictly comply with the provisions of the Employees
provident Fund Act.
It is to be noted that the subject contract would be awarded only to those
agencies who have fulfilled the following requirements:
a)

Obtained License under Labour (Abolition and Regulation) Act


1970and submitted to EIL

b)

P.F. Registration number allotted to them by RPFC and submitted to


EIL.

c)

The agencies should promptly deposit PF. Deduction of the eligible


contract employees plus the employers contribution to the R.P.F.C.
For this purpose agency must submit a certificate in their bill that PF
amount has been deducted from the eligible employees and alongwith
employers contribution has been deposited with R.P.F.C. In support
of this, the agency must furnish the challan/receipt for the payment to
R.P.F.C for the earlier months.

d)

If the certificate and the challan/receipt referred to in clause 107.2 (c)


above are not furnished, the Finance and Accounts deptt of NRL will
deduct 16% (sixteen percent) of the amount of the Contractors bill

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and retain it as deposits may only be refunded to the Contractor on


production of the Chalan/Receipt.
108.0 CONTRACTOR TO INDEMNIFY THE OWNER:
i)

The Contractor shall indemnify the Owner and every member office
and employee of the Owner, also the Engineer-In-Charge and his staff
against all actions, proceedings, claims, demands, costs and expenses
whatsoever arising out of or in connection with the matters referred to
in clause 105.0 and elsewhere and all actions, proceedings, claims,
demands, costs and expenses which may be made against the
OWNER for or in respect of or arising out of any failure by the
CONTRACTOR in the performance of his obligations under the
Contract Documents. The Owner shall not be liable for or in respect
of any demand or compensation payable by law in respect or in
consequence of any accident or injury to any workmen or other
person. In the employment of the Contractor or his Sub-Contractor the
Contractor shall indemnify and keep indemnified the Owner against
all such damages and compensations and against all claims, damages,
proceedings, costs, charges and expenses whatsoever in respect
thereof or in relation thereto.

ii)

PAYMENT OF CLAIMS AND DAMAGES:


Should the OWNER have to pay any money in respect of such claims
or demands as aforesaid the amount so paid and the costs incurred by
the OWNER shall be charged to and paid by the CONTRACTOR and
the Contractor shall not be at liberty to dispute or question the right of
the OWNER to make such payments notwithstanding the same may
have been made without the consent or authority or in law or
otherwise to the contrary.

iii)

In every case in which by virtue of provisions of Section 12, Subsection (i) of workmens compensation Act,1923 or other applicable
provision of Workmen Compensation Act or any other Act, the
OWNER is obliged to pay compensation to a workman employed by
the.Contractor in execution of the work, the OWNER will recover
from the Contractor the amount of the compensation so paid, and
without prejudice to the rights of Owner under section 12 subsection 2
of the said Act, OWNER shall be at liberty to recover such amount or
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any part thereof by deducting it from the security deposit or from any
sum due to the Contractor whether under this Contractor otherwise.
The Owner shall not be bound to contest any claim made under
section 12, Sub-Section (i ) of the said Act , except on the written
request of the Contractor and upon his giving to the OWNER full
security for all costs for which the Owner might become liable in
consequence of contesting such claim.
109.0 HEALTH AND SANTARY ARRANGEMENTS FOR WORKERS:
In respect of all labour directly employed in the works for the performance
of the Contractors part of his agreement, the Contractor shall comply with
or cause to be complied with all the rules and regulations of the local
sanitary and other authorities or as framed by the Owner from time to time
for the protection of health and sanitary arrangements for all workers.
The Contractor shall provide in the labour colony all amenities such as
electricity, water and other sanitary and health arrangements. The Contractor
shall also provide necessary surface transportation to the place of work and
back to the colony for their personnel accommodated in the labour colony.
110.0 ARBITRATION: clause 110.1 has been modified . Please refer to
Annexure-7 for the same.
110.1 All disputes of difference whatsoever which shall at any time arise between
the parties hereto touching or concerning the works or the execution or
maintenance thereof of this contract or the rights touching or concerning the
works or the execution effect thereof or to be rights or liabilities or the
construction meaning operation or effect thereof or to the rights or liabilities
of the parties or arising out of or in relation thereto whether during or after
completion of the Contract or whether before or after determination,
foreclosure or breach of the contract ( other than those in respect of which
the decision of any person is by the contract express to be final and binding)
shall be endeavor to be amicably settled by the parties in the following
manner:
a)

At the first instance by the Engineer-In-Charge.

b)

At the second instance by the chief Executive of NRL and


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c)

In case party is not satisfied matter will be referred to Indian Council


of Arbitration(ICA) with the following arbitration clause:

All disputes or deference whatsoever arising between the parties out of or


relating to the construction, meaning and operation or effect of this Contract
or the breach thereof shall be settle by arbitration in accordance with the
rules of arbitration of the Indian Council of Arbitration and the award made
in pursuance thereof shall be binding on the parties
110.2 FOR
THE
SETTLEMENT
OF
DISPUTES
BETWEEN
GOVERNMENT DEPARTMENT AND ANOTHER AND ONE
GOVERNMENT DEPARTMENT AND PUBLIC ENTERPRISE AND
ONE PUBLIC ENTERPRISE AND ANOTHER THE ARBITRATION
SHALL BE AS FOLLOWS:
In the event of any dispute or difference between the parties hereto, such
dispute or difference shall be resolved amicably by mutual consultation or
through the good offices of empowered agencies of the Government. If such
resolution is not possible, then, the unresolved dispute or difference shall be
referred to arbitration of an arbitrator to be nominated by secretary,
department of Legal Affairs (Law Secretary) in terms of the office
Memorandum No. 55/3/1/75-CF,. Dated of 19Th December1975 issued by
the Cabinet Secretariat (Department of Cabinet Affairs), as modified from
the time to time. The Arbitration Act 1940 (10 of 1940) shall not be
applicable to the arbitration under this clause. The award of the Arbitration
shall be binding upon parties to the dispute. Provided, however, any party
aggrieved by such award may make a further reference for setting aside or
revision of the award, to Law Secretary whose decision shall bind the parties
finally and conclusively.
111.0 JURISDICTION: Clause 111 has been modified . please refer to para
(h) of Annexure 7 for the same.
The Contract shall be governed by and construed according to the laws in
force in India. The Contractor hereby submits to the jurisdiction of the
situated at Guwahati for the purpose of disputes, actions and proceedings
arising out of the Contract and the courts at Guwahati only will have the
jurisdiction to hear and decide such disputes, action and proceedings.

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SECTION-IX
SAFETY CODE
112.0 GENERAL:
CONTRACTOR shall adhere to safe construction practice and guard against
hazardous, and un safe working conditions and shall comply with the
owners safety rules as set forth herein. Prior to start of construction,
CONTRACTOR will be furnished copies of Owners safety code for
information and guidance, if it has been prepared.
112.1 FIRST AID AND INDUSTRIAL INJURIES:
i)

CONTRACTOR shall maintain first aid facilities for its employees


and those of its SUB-CONTRACTOR.

ii)

CONTRACTOR shall make outside arrangement for ambulance


service and for the treatment of industrial injuries. Names of those
providing these services shall be furnished to OWNER prior to start of
construction and their telephone numbers shall be prominently posted
in CONTRACTORS field office.

iii)

All critical industrial injuries shall be reported promptly to owner, and


a copy of CONTRACTORS report covering each personal injury
requiring the attention of a physician shall be furnished to the
OWNER.

113.0 SAFETY REGULATIONS:


i)

In respect of all labour, directly or indirectly employed in the work for


the performance of Contractors part of this agreement, the Contractor
shall at his own expense arrange for all the safety provisions as per
safety codes of C.P.W.D. Indian Standards Institution, The Electricity
Act, The Mines Act and such other acts as applicable.

ii)

The Contractor shall observe and abide by all fire and safety
regulations of the OWNER, Before starting construction work
CONTRACTOR shall consult with OWNERs safety Engineers or
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Engineer-In-Charge and must make good to the satisfaction of the


OWNER any loss or damage due to fire to any portion of the work
done or to be done under this agreement or to any of the OWNERs
existing property.
114.0 GENERALS RULES:
Smoking within the battery area, tank farm or dock limits is strictly
prohibited. Violators of the no smoking rules shall be discharged
immediately.
115.0 CONTRACTORS BARRICADES:
i)
a)

CONTRACTOR shall erect and maintain barricades required in


connection with his operation to guard or protect
Excavations.

b)

Hoisting Areas.

c)

Areas adjudged hazardous by CONTRACTORs or OWNERs


inspections.

d)

OWNERs existing property


CONTRACTORs operations.

e)

Rail road unloading spots

ii)

CONTRACTORs employees and those of his SUBCONTRACTORs shall become acquainted with Owners barricading
practice and shall respect the provisions thereof.
Barricades and hazardous areas adjacent to but not located in normal
routes of travel shall be marked by red flasher lanterns at nights.

iii)

subjected

to

damage

by

116.0 SCAFFOLDING:
i)

Suitable scaffoldings should be provided for workmen for all works


that cannot safely be done from the ground or from solid construction
except such short period work as can be done safely from the ladders.
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When a ladder is used and extra Majdoor shall be engaged for holding
the ladder and if the ladder is used for carrying material as well,
suitable footholds and handholds shall be provided on the ladder and
the ladder shall be given an inclination not steeper than 1 in 4 (1
horizontal 4 vertical)
ii)

Scaffolding or staging more than 4 meters above the ground or floor,


swing suspended from and overhead support or erected with
stationary support shall have a guard rail properly attached, bolted,
braced and otherwise retarded at least one meter high above the floor
or platform of such scaffolding or staging and extending along the
entire length of the outside and ends thereof with only such opening as
may be necessary for the delivery of materials. Such scaffolding or
staging shall be so fastened as to prevent it from swaying from the
building or structure.

iii)

Working platform, gangways and stairways should be so constructed


that they should not sag unduly or un equally and if the height of the
platform of the gangway or the stairway is more than 4 meters above
ground-level or floor level, they should be closely boarded, should
have adequate width and should be suitably fastened as describe in (ii)
above.

iv)

Every opening in the floor of a building or in a working platform shall


be provided with suitable means to prevent the fall of persons or
materials by providing suitable fencing or railing whose minimum
height shall be one meter.

v)

Safe-means of access shall be provided to all working platforms and


other working places, every ladder shall be securely fixed. No
portable single ladder shall be over 9 meters in length in while the
width between side rails in rung ladder shall no case be less than 30
cms for ladder upto and including 3 meters in length. For longer
ladder this width should be increased atleast 5mm for each additional
foot of length. Uniform steps spacing shall not exceeding
30cms.Adequate precautions shall be taken to prevent danger from
electrical equipment. No materials on any of the sites of work shall be
so stacked or place to cause danger or inconvenience to any person of
public. The CONTRACTOR shall also provide all necessary fencing
and light to protect the workers and staff from accidents and shall be
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bound to bear the expenses of defense to every suit, action or other


proceeding of law that may be brought by any person for injury
sustained owing to neglect of the above precautions and pay any
damages and costs which may be awarded in any such suit or action
or proceeding to any such person or which may with the consent of
the CONTRACTOR be paid to compromise any claim by any such
person.
117.0 EXCAVATION AND TRENCHING:
All trenches 1.2 meters or more in depth shall at all times be supplied with at
least one ladder for each 50 meters length or fraction thereof.
Ladder shall be extended from bottom of the trench to atleast 1 meter above
the surface of the ground. The sides of the trenches which are 1.5 meter s in
depth shall be stepped back to give suitable slope or securely held by timber
bracing, so as to avoid the danger of sides to collapse. The excavated
materials shall not be placed within .1.5 meters of the edge of the trench or
half of the trench width whichever is more. Cutting shall be done from top to
bottom. Under no circumstances
Undermining or undercutting shall be done.
118.0 DEMOLITION/GENERAL SAFETY:
i)

Before any demolition worked is commenced and also during the


progress of the demolishing work.

a)

All roads and open areas adjacent to the work sites shall either be
closed or suitably protected.

b)

No electric cables or apparatus which is liable to be a source of danger


shall remain electrically charged.

c)

All practical steps shall be taken to prevent danger to persons


employed from risk of fire or explosion or flooding. No floor, roof or
other part of the building shall be so overloaded with debris or
materials as to render it unsafe.

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ii)

All necessary personal safety equipment as considered adequate by


the Engineer-In-Charge should be kept available for the use of the
persons employed on the site and maintained in condition suitable for
immediate use, and the contractor shall take adequate steps to ensure
proper use of equipment by those concerned.

a)

Workers employed on mixing asphaltic materials, cement and lime


mortars shall be provided with protective footwear and protective
gloves.

b)

Those engaged in white washing and mixing or stacking of cement


begs or any materials which are injurious to the eyes shall be provided
with protective goggles

c)

Those engaged in welding and cutting works shall be provided with


protective face and eye-shields, hand gloves etc.

d)

Stone breakers shall be provided with protective goggles and


protective clothing, and seated at sufficiently safe intervals.

e)

When workers are employed in sewers and manholes, which are in


use, the CONTRACTOR shall ensure that the manhole covers are
opened and are ventilated atleast for an hour before the workers are
allowed to get into the manholes, and the manholes so opened shall be
cordoned off with suitable railing and provide with warning signals or
board to prevent accident to the public.

f)

The Contractor shall not employ men below the age of 18 years and
women on the work on painting with products containing lead in any
form. Wherever men above the age of 18 years are employed on the
work of lead painting, the following precautions should be taken.

1)

No paint containing lead or lead product shall be used except in the


form of paste or readymade paint.

2)

Suitable face masks should be supplied for used by the workers when
paint is applied in the form of spray or a surface having lead paint dry
rubbed and scrapped.

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Page 104

3)

Overalls shall be supplied by the CONTRACTOR to the workmen


and adequate facilities shall be provided to enable the working
painters to wash them during and on cessation of WORK.

iii)

When the work is done near any place where there is a risks of
drawing, all necessary safety equipment's should be provided and kept
ready for use and all necessary steps taken for prompt rescue of any
person in danger and adequate provisions should made for prompt
first aid treatment of all injuries likely to be sustained during the
course of the WORK.

iv)

Use of hoisting machines and tackles including their attachments,


anchorage and supports shall confirm to the following standards or
conditions:

a)

These shall be of good mechanical construction, should materials and


adequate strength and free from patent defect and shall be kept in
good working order.

b)

Every rope used in hoisting or lowering materials or as means of


suspension shall be of durable quality and adequate strength and free
from patent defects.

c)

Every crane driver or hoisting appliance operator shall be properly


qualified and no person under the age of 21 years should be in charge
of any hoisting machine including any scaffolding, which or give
signal to the operation for.

d)

In case of every hoisting machine and of every chain ring hook,


shackle, swivel., and pulley block used in hoisting or lowering or as
means of suspension, the safe working load shall be ascertained by
adequate means. Every hoisting machine and all gears referred to
above shall be plainly marked with the safe working load of the
conditions under which it is applicable which shall be clearly
indicated. No part of any machine or any gear referred to above in this
paragraph shall be load beyond safe working load except for the
purpose of testing.

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Page 105

e)

In case of departmental machine, the safe working load shall be


notified
by
the
ENGINEER-IN-CHARGE.
As
regards
CONTRACTORS machines, the CONTRACTOR shall notify the
safe working load of the machine to the ENGINEER-IN-CHARGE
whenever be brings any machinery to SITE of work and get it verified
by the ENGINEER-IN CHARGE.

v)

Motors, gears, transmission lines, electric writing and other dangerous


parts of hoisting appliances should be provided with the efficient
safeguards. Hoisting appliances should be provided with such means
as to reduce to minimum the accidental descent of the load, adequate
precautions should be taken to reduce the minimum risk of any part or
parts of a suspended load becoming accidentally displaced. When
workers are employed on electrical installations which are already
energised, insulating mats, wearing apparel, such as gloves, sleeves,
and boots as may be necessary should be provided. The workers shall
not wear any rings, watches and carry keys or other materials, which
are good conductors of electricity.

v)

All scaffolds ladders and other safety devices mentioned or described


herein shall be maintained in safe conditions and no scaffolds, ladder
or equipment shall be altered or removed while it is in use. Adequate
washing facilities should be provided at or near places of work.

vii)

These safety provisions should be brought to the notice of all


concerned by displaying on a notice board at a prominent place at the
work- spot, the person responsible for compliance of the safety code
shall be named therein by the CONTRACTOR.

viii) To ensure effective enforcement of the rules and regulations relating


to safety precautions, the arrangements made by the CONTRACTOR
shall to be open to inspection by the Welfare Officer, ENGINEER-INCHARGE or safety Engineer of the Administration or their
representatives.
ix)

Notwithstanding the above clauses there is nothing in these to exempt


the CONTRACTOR for the operation of any other Act or rules in
force in the Republic of India. The WORK though out including any
temporary WORKS shall be carried out in such a manner as not to
interfere in any way whatsoever with the traffic on any roads or
Page 105 of 128

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Page 106

footpaths at the site or in the vicinity thereto or any existing works


whether the property of the Administration or of a third party.
In addition of the above, the CONTRACTOR shall abide by the safety code
provision as per C.P.W.D. safety code and Indian Standard Safety Code
from time to time.
119.0 CARE IN HANDLING INFLAMMABLE GAS:
The Contractor has to ensure all precautionary measures and exercise utmost
care in handling the inflammable gas cylinder/inflammable liquids/paints
etc. as required under the law and/or as advised by the fire authorities of the
OWNER.
120.0 TEMPORARY COMBUSTIBLE STRUCTURES:
Temporary combustible structures will not be built near or around work site.
121.0 PRECAUTIONS AGAINST FIRE:
The CONTRACTOR will have to provide fire Extinguishers/Fire Buckets
and drums at work site as recommended by ENGINEER-IN-CHARGE.
They will have to ensure all precautionary measures and exercise utmost
care in handling the inflammable gas cylinders/inflammable liquid/ paints
etc. as advised by the ENGINEER-IN-CHARGE. Temporary combustible
structures will not be built near or around the work site.
122.0 EXPLOSIVES:
Explosives shall not be stored or used on the works or on the site by the
CONTRACTOR for without the permission of the ENGINEER-IN
CHARGE in writing and then only in the manner and to the extent to which
such permission is given. When explosives are required for the works they
will be stored in a special magazine to be provided at the cost of the
CONTRACTOR in accordance with the Explosives Rules. The
CONTRACTOR shall obtain the necessary license for the storage and the
use of explosives and all operation in which or for which explosives are
employed shall be at sole risk and responsibility of the CONTRACTOR and
the CONTRACTOR shall indemnify the OWNER against any loss or
damage resulting directly or in directly therefrom.
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Page 107

123.0 MINES ACT:


123.1 Safety code the CONTRACTOR shall at his own expense arrange for the
safety provisions as required by the ENGINEER-IN-CHARGE in respect of
all labour directly employed for performance of the works and shall provide
all facilities in connection therewith. In case the CONTRACTOR fails to
make arrangements and provide necessary facilities as aforesaid, the
ENGINEER-IN-CHARGE shall be entitled to do so and recover the costs
thereof from the CONTRACTOR.
123.2 Failure to comply with safety Code or the provisions relating to report on
accidents and to grant of maternity benefits to female workers shall make the
CONTRACTOR liable to pay company liquidated damages an amount not
exceeding RS. 50/- for each default or materially incorrect Statement. The
decision of the Engineer-in-charge in such matters based on reports from the
Inspecting Officer or representative of ENGINEER-IN-CHARGE shall be
final and binding and deduction for recovery of such liquidated damages
may be made from any amount payable to the CONTRACTOR from all
provisions of Mines Act, 1952 or any statutory modifications or reenactment thereof the time being in force and any Rules & Regulation made
thereunder in respect of all the persons employed by him under this
CONTRACT and shall indemnify the OWNER from and against any claim
under the Mines Act or the rules and regulations frame thereunder by or on
behalf of any persons employed by him or otherwise.
124.0 PRESERVATION OF PLACES:
The CONTRACTOR shall take requisite precautions and use at his best
endeavors to prevent any riotous or unlawful behavior by or amongst his
workmen and others employed on the works and for the preservation of
peace and protection of the inhabitants and Security of property the
neighborhood of the work. In the event of the OWNER requiring the
maintenance of a special police force at or in the vicinity of the site during
the tenture of works, the expenses thereof shall be borne by the
CONTRACTOR and if paid by the OWNER shall be recoverable from the
CONTRACTOR.
125.0 OUT BREAK OF INFECTIOUS DISEASES:

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Page 108

The CONTRACTOR shall remove from his camp such labour and their
families as refuse protective in occultation and vaccination when called upon
to do so by the ENGINEER-IN- CHARGEs Representative. Should
Cholera, Plague or other infectious diseases break out the CONTRACTOR
shall burn the huts, bedding, clothes and other belongings used by the
infected parties and promptly erect new huts on healthily sites as required by
the ENGINEER-IN-CHARGE failing which within the time specified in the
Engineers requisition, the work may be done by the OWNER and the cost
thereof recovered from the CONTRACTOR.
126.0 USE OF INTOXICANTS:
The unauthorised sale of spirits or other intoxicating beverages upon the
work in any of the buildings, encampments or tenements owned, occupied
by or within the control of the CONTRACTOR or any of his employee is
forbidden on the CONTRACTOR shall exercise his influenced and authority
to the utmost extent to secure strict compliance with this condition.

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Page 109

ANNEXURE - I
PROFORMA OF AGREEMENT
(ON NON JUDICIAL PAPER OF APPROPRIATE VALUE)

CONTRACT AGREEMENT FOR THE WORK OF _____________________


________________________________________________________________________
_____________________ DTD_________________ 200(Two Thousand.)
Between________________________ ________________________ in the town of
____________________, hereinafter called the "CONTRACTOR" (which term shall unless
excluded by or repugnant to the subject or context include its successors and permitted
assignees) of the one part and the Numaligarh Refinery Limited hereinafter called the "OWNER"
(which term shall, unless excluded by or repugnant to the subject or context include its
successors and assignees) of the other part.
WHEREAS
A. The OWNER being desirous of having provided and executed certain works mentioned,
enumerated or referred to in the tender documents including Letter Inviting Tender General
Tender Notice, General Conditions of CONTRACT, Special Conditions of CONTRACT,
Specifications, Drawings, Plans, Time Schedule of Completion of Jobs, Schedule of Rates,
Agreed Variations, other documents has called for Tender.
B. The CONTRACTOR has inspected the site and surroundings of the works specified in the
tender documents and has satisfied himself by careful examination before submitting his
tender as to the nature of surface, strata, soil, sub - soil and ground, the from and nature of
site and local conditions, the quantities, nature and magnitude of the work, the availability of
labour and materials necessary for the execution of work, the means of access to site, the
supply of power and water there to and the accommodation he may require and has made
local and independent enquiries and obtained complete information as to the matters and
things referred to, or implied in the tender documents or having any connection therewith,
and has considered the nature and extent of all probable and possible situations, delays,
hindrances or interferences to or with the execution and completion of the work to be carried
out under the contract, and has examined and considered all other matters, conditions and
things and probable and possible contingencies, and generally all matters incidental thereto
and ancillary thereof affecting the execution and completion of the work and which might
have influenced him in making his tender.
C. The tender documents including the notice letter, inviting tender, General Conditions of
CONTRACT, Special Conditions of CONTRACT, Schedule of Rates, General obligation,
Specifications, Drawings, Plans, Time schedule of completion of jobs, Letter of Acceptance
of tender and any statement of agreed variations with its enclosures copies of which are
hereto annexed form part of this CONTRACT though separately set out herein and are
included in the expression " CONTRACT" wherever herein used.

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Page 110

AND WHEREAS

The OWNER accepted the Tender of the CONTRACTOR for the provision and the execution of
the said work at the rates stated in the Schedule of Quantities of work and finally approved by
OWNER (hereinafter called the " Schedule of Rates") upon the terms and subjects to the
conditions of CONTRACT.
NOW THIS AGREEMENT WITNESSETH & IT IS HEREBY AGREED AND DECLARED
AS FOLLOWS :
1. In consideration of the payment to be made to the CONTRACTOR for the work to be
executed by him, the CONTRACTOR hereby covenants with the OWNER that, the
CONTRACTOR shall and will duly provide, execute and complete the said works and shall
do and perform all other acts and things in the CONTRACT mentioned or described or which
are to be implied there from or may be reasonably necessary for the completion of the said
works and at the said times and in the manner and subject to the terms and conditions or
stipulations mentioned in the CONTRACT.
2. In consideration of the due provision execution and completion of the said works, the
OWNER does hereby agree with the CONTRACTOR that the OWNER will pay to the
CONTRACTOR the respective amounts for the work actually done by him and approved by
the OWNER at the Schedule of Rates and such other sum payable to the CONTRACTOR
under provision of CONTRACT, such payment to be made at such time in such manner as
provided for in the CONTRACT.
AND
3. In consideration of the provision, execution and completion of the said works the
CONTRACTOR does hereby agree to pay such sums as may be due to the OWNER for the
services rendered by the OWNER TO THE CONTRACTOR, such as power supply, water
supply and other as set for in the said CONTRACT and such other sums as may become
payable to the OWNER towards the controlled items of consumable materials or towards
loss, damage to the OWNER's equipment, materials construction plant and machinery, such
payments to be made at such time and in such manner as is provided in the CONTRACT.
It is specifically and distinctly understood and agreed between the OWNER and the
CONTRACTOR that the CONTRACTOR shall have no right, title or interest in the site made
available by the OWNER for execution of the works or in the building, structures or works
executed on the said site by the CONTRACTOR or in the goods, articles, materials, etc. brought
on the said site (unless the same specifically belongs to the CONTRACTOR) and the
CONTRACTOR shall not have or deemed to have any lien whatever charge for unpaid bills will
not be entitled to assume or retain possession or control of the site or structures and the OWNER
shall have an absolute and unfetted right to take full possession of site and to remove the
CONTRACTOR, their servants, agents and materials belonging to the CONTRACTOR and
lying on the site.

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Page 111

The CONTRACTOR shall be allowed to enter upon the site for execution of the works only as a
licensee simpliciter and shall not have any claim, right, title or interest in the site or the structures
erected there on and the OWNER shall be entitled to terminate such licence at any time without
assigning any reason.
The materials including sand, gravel, stone loose earth, rock, etc. dug up or excavated from the
said site shall, unless otherwise expressly agreed under this CONTRACT, exclusively belong to
the OWNER and the CONTRACTOR shall have no right to claim over the same and such
excavation and materials should be disposed off on account of the OWNER according to the
instruction in writing issued from time to time by the ENGINEER-IN-CHARGE.
In Witness whereof the parties have executed these presents in the day and the year first above
written.
Signed and Delivered for and on behalf
of OWNER Numaligarh Refinery Ltd.

Signed and Delivered for and on


behalf of CONTRACTORS.

____________________________
____________________________

__________________________
__________________________

Date _______________________
Place _______________________

Date ______________________
Place ______________________

IN PRESENCE OF TWO WITNESSES


1.
2.

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Page 112

ANNEXURE-II
PROFORMA FOR BANK GUARANTEE FOR EARNEST MONEY DEPOSIT

(To be stamped in accordance with the stamp Act)


Ref..

Bank Guarantee No.

To,
Numaligarh Refinery Ltd.
Tarun Nagar, 4 Th Road,
Guwahati 781005
Dear Sir (s)
In
accordance
with
letter
inviting
Tender
under
reference
NoM/S
having
their
Registered
/
Head
office
at.(hereinafter called the Tenderer)
wish
to
participate
in
the
side
tender
for.
As an irrevocable bank Guarantee against Earnest Money Deposit for an amount of
.is required to be submitted by the Tenderer as a condition precedent for
participation in the said Tender which amount is liable to be forfeited on the happening of any
contingencies mentioned in the Tender Document.
We, theBank at ..
Having our Head office
(Local Address) guarantees and undertakes to pay immediately on demand by Numaligarh
Refinery Ltd. The
amount..Without any reservation, protest, demur and
recourse. Any such demand made by Numaligarh Refinery Ltd. shall be conclusive and binding
on us irrespective of any dispute or difference raised by the Tendered.
This
guarantee
shall
be
irrevocable
and
shall
remain
valid
up
to
(this date should be 180 days after the date finally set out for closing of tender) If any further
extension of this guarantee is required, the same shall be extended to such required period on
receiving instructions from M/Son
whose behalf this guarantee is issued.
In witness where of the Bank, through its authorized officer, has set its hand stamp on
thisDay of.19at
Page 112 of 128
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Page 113

WITNESS:

(SIGNATURE NAME)

(SIGNATURE NAME)

Designation with Bank Stamp


Attorney as per

(OFFICIAL ADDRESS)

Power of Attorney No..


Date

***********************************

Page 113 of 128


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Page 114

ANNEXURE-III
PROFORMA OF BANK GURANTEE FOR SECURITY DEPOSIT
(ON NON JUDICIAL PAPER OF APPROPRIATE VALUE)
To
Numaligarh Refinery Ltd.
Lotus Tower, GS Road, Ganeshguri
Guwahati 781005
Dear Sirs:
M/s .. Have taken tender for the work of
..... for Numaligarh Refinery Limited, Lotus Tower, GS Road, Ghy-5.
The tender conditions of contract provide that the Contractor shall pay a sum of
Rs. (Rupees ) as initial/full security Deposit in
the form there in mentioned. The form of payment of security deposit includes guarantee
executed by Nationalized Schedule A Bank, undertaking full responsibility to
indemnify Numaligarh Refinery Ltd. in case of default.
The said . has approached us and at their request and in
consideration of the premises we having our office at . have agreed to give
such guarantee as hereinafter mentioned.
1.

We hereby undertake and agree with you that if default shall be made by
M/s in performing any of the terms and condition of the tender or in
payment of any money payable to Numaligarh Refinery Ltd. We shall on demand
pay to you in such manner as you direct the said amount of Rupees only or
such portion thereof not exceeding the said sum as you from time to time require.

2.

You will have the full liberty without reference to us and without affecting this
guarantee postpone for any time or from time to time the exercise of any of the
powers and rights conferred on you under the contract with the said
. and to enforce or to forebear from endorsing any powers
or rights or by reason of time being given to said which under law
relating to the sureties would but for provision have the effect of releasing us.

Page 114 of 128


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Page 115

3.

Your right to recover the said sum of Rs. .. (Rupees


.) from us in manner aforesaid will not be affected or
suspended by reason of the fact that any dispute or disputes have been raised by
the said M/s . and /or that any dispute or disputes are pending
before any officer, tribunal or court.

4.

The guarantee herein contained shall not be determined or affected by the


liquidation or winding up dissolution or changes of constitution or insolvency of
the said, but shall in all respects and for all purposes be binding and operative until
payment of all money due to you in respect of such liabilities is paid.

5.

Our liability under this guarantee is restricted to (Rupees. ).


Our guarantee shall remain in force until .. unless a
suit or action to enforce a claim under Guarantee is filled against us within six
months from (Which is date of expiry of guarantee) all your rights
under the said guarantee shall be forfeited and we shall be relived and discharged
from all liabilities thereunder.

6.

We have power to issue this guarantee in your favour under Memorandum and
Articles of Association and the undersigned has full power to do under the power
of Attorney dated . granted to him by the Bank.

Yours faithfully,
_____________ Bank
By its Constituted Attorney

Signature of a person duly


Authorized to sign on behalf
Of the Bank.

Page 115 of 128


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Page 116

ANNEXURE-IV
GUARANTEE AGAINST ADVANCE PAYMENT
This deed of guarantee made this day of . ..
between .. and wherever the context so required includes its
successors and assignees hereinafter called "the surety" and Numaligarh Refinery Ltd. an
existing company within the companies Act 1956, having its Registered office at Lotus Tower,
Ganesguri, Guwahati- 781005 and wherever the context so required includes its successors and
assignees, herein after called "the Owner".
Whereas M/s ..a company registered under the
companies
Act
0f
1956
having
its
registered
office
at
(wherever applicable) and wherever the
context so requires includes its successors and assignees, hereinafter called "The Contractor"
has undertaken to .. .. on the terms and conditions mentioned
in the
(a)

Letter of Intent No .dated ...


OR/AND

(b)

Agreement No dated . Referred to as


"the said contract".

And whereas the Owner has agreed to make an advance of Rs (Rupees


) being ..% value of the contract on
......................................... as provided in the contract as the said advance to the contractor
carrying no interest.
AND WHEREAS the contractor has agreed with the owner authorizing him to deduct the said
advance under the terms of the said contract from the amount that becomes due and payable to
contractor as per the terms and conditions described under the clause "Terms and Conditions of
payment" of the contract on proper execution of the contract.
Now this deed witness that in consideration of the said advance or any balance thereof made by
the owner to the contractor, the surety hereby GUARANIEES the payment of the said advance
by the contractor, and undertakes to pay the owner on demand the said sum of RS.
.. subject to the following condition.
(a)

"Surety hereby gives an irrevocable guarantee and declares that its liability under this
bond shall extend to the payment of the whole of amount viz. RS. paid
as advance as provided for the contract as the said advance."

(b)

This Guarantee shall remain in force and effect so long as the said advance of any part
thereof remains outstanding and shall expire and become ineffectual only after the

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Page 117

recovery of the entire sum of Rs. . covered by the Guarantee and upon
intimation thereof being given by the owner to the surety in which event, the surety shall
be discharged by the owner.
(c)

The surety shall not be discharged or released from the guarantee by any arrangement
made between the owner and the contractor with or without the consent of the surety or
by any alternation in the obligation of the parties or by any indulgence, forbearance,
whether as to payment, time performance of otherwise.

(d)

The Guarantee shall come into force from the date contractor receives from the owner the
said advance.

(e)

Notwithstanding anything stated above, the liability of the surety under the guarantee is
restricted to Rs. (Rupees. . .)
and this guarantee will remain in force up to in the first instance. Further unless a claim
or Demand is made against the Surety within six months from the date of expiry of this
guarantee viz. . .. all rights of the owner under this guarantee shall be
forfeited and the surety shall be released and discharged from all liability hereunder
unless this guarantee shall have been previously extended. However if the contract for
which this guarantee is given is not completed or fully performed, the surety (Bank)
hereby agrees to further extend the Guarantee till such time as is required to fulfil the
contract.

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Page 118

ANNEXURE-V
INDENTURE FOR SECURED ADVANCES
THIS
INDENTURE
made
the...........................................
day
of.............199
between.......................................................................................(hereinafter called the contractor
which expression shall where the context so admits or implies be deemed to include his
executors, administrator and the assignees) of one part and Numaligarh Refinery Ltd,
(hereinafter called the Numaligarh Refinery Limited which expression shall where the context so
admits or implies be deemed to include its successors in office and assignees) of other part.
WHEREAS
BY
an
Agreement
No..................................................
dated............................(hereinafter called the said agreement) the contractor has
agreed............................................ and WHEREAS the contractor has applied to the Numaligarh
Refinery Limited that he may be allowed advances on the security of materials absolutely
belonging to him and brought by him to site of the works, the subject of the said agreement for
use in the construction of such of the works as he has undertaken to execute at rates fixed for the
finished work (inclusive of the cost of materials and labour and other charges) and whereas the
Numaligarh Refinery Limited has agreed to advance to the contractor an amount upto
Rs......................(Rupees..................................................only) on the security of the quantities and
other particulars of the materials on the security of which the advance or advances are made as
detailed in the secured advance account forming account bill preferred from time to time and
signed by the contractor for the said works.
NOW THIS INDENTURE WITNESS that in pursuance of the said agreement and in
consideration
of
amounts
aggregating
to
the
sum
of
Rs.......................(Rupees...................................................................................only) on or after the
execution of these presents paid to the Numaligarh Refinery Limited. (The receipt where of the
Contractor hereby acknowledge) contractor both hereby covenent and agreewith the Numaligarh
Refinery Limited and declare as follows:
1.

That the said sum aggregating.................(Rupees................................only) so advanced


by the Numaligarh Refinery Limited to Contractor as aforesaid shall be employed by the
Contractor in or towards expediting the execution of the said works and for no other
purpose whatsoever.

2.

That the materials detailed in the said Running Account Bills which have been offered to
and accepted by the Numaligarh Refinery Limited as Security are absolutely the
Contractors own property, and free from encumbrances of any kinds and the contractor
hereby agrees to indemnify the Numaligarh Refinery Limited against all claims to any
materials in respect of which an advance has been made to him as aforesaid.

3.

That the materials detailed in the said Running Account Bills (hereinafter called the said
materials) shall be used by the Contractor solely for the execution of the said works in
accordance with the directions of the Engineer-in-charge and in terms of the said
agreement.

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Page 119

4.

That the contractor shall make at his own cost all necessary and adequate arrangements
for the proper watch, safe custody and protection against all risk of the said materials and
that until used in construction as aforesaid the said materials shall remain at the site of the
said works in the Contractors custody and on his own responsibility and shall at all times
be open to inspection by the event of the said materials or any part thereof being stolen,
destroyed or damaged the contractor will forthwith replace the same with other materials
of like quality or repair and make good the same as required by the Engineer- in charge.

5.

That the said materials shall not on any account be removed from the site of the said
works except with the written permission of the Engineer- in charge or an officer
authorised by him on that behalf.

6.

That the advanced shall be repayable in full when or before the Contractor receives
payment from the Numaligarh Refinery Ltd. of the price payable of him or the said works
under the terms and the provision of the said agreement provided that if any intermediate
payments are made to the contractor on account of work done then the occasion of each
such payments the Numaligarh Refinery Ltd. will be at liberty to make recovery from the
contractors bill for such payment by deducting there from the value of the said materials
then actually used in the conclusion and in respect of which recovery has not been made
previously the value for this purpose being determined in respect of each description of
materials at the rates at which the amounts of the advances made under these presents
were calculated.

7.

That if the contractor shall at any time make any default in the performance or
observance in any of the terms and provision of the said agreement the total amount of
the advance or advances that may still be owing in the Numaligarh Refinery Ltd. together
with the interest thereon at eighteen(18) percent per annum from the date or respective
dates of such advance or advances to the dates of repayment will with all costs, charges,
damages and expenses incurred by the Numaligarh Refinery Ltd. in the recovery thereof
the security or otherwise by reason of the default of the contractor hereby convenants and
agrees with the Numaligarh Refinery Ltd. to repay and pay the same respectively to him
accordingly.

8.

That the contractor hereby gives charge of all the said materials for the repayment to the
Numaligarh
Refinery
Ltd.
of
the
said
sum
aggregating
to
Rs(Rupees.. only) and
all costs, charges, damages and expenses payable under these presents PROVIDED
ALLWAYS AND it is hereby agreed and declared that notwithstanding anything in the
said agreement and without prejudice to the powers contained therein if and when ever
the money owing shall not be paid in accordance herewith, the Numaligarh Refinery Ltd.
may at any time thereafter adopt all or any of the following courses as it may deem best.
a) Seize and utilise the said materials or any part thereof in the completion of the
said works on behalf of the contractor is accordance with the provision in that
behalf contained in the said agreement debiting the contractor with the actual
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Page 120

cost of effecting such completion and the amount due in respect of advances
under these presents and crediting the contractor with the value of work done
as if he had carried it out in accordance with the said agreement and the rates
thereby provided. If the balance is against the Contractor he is to pay the same
to Numaligarh Refinery Ltd. on demand.
b) Remove and sell by the public auction the seized materials or any part thereof
and out of the money arising from the sales retain all the sums aforesaid
repayble to the Numaligarh Refinery Ltd. under these presents and pay over
the surplus (if any) to the contractor.
c) Deduct all or any part of the money owing out of the security deposits or any
due sum to the Contractor under the said agreement.
9.

That in event of any conflict between the provisions of these presents and the said
agreement the provisions of the said agreement shall prevail and in the event of any
dispute or difference arising over the construction or effect of these presents the
settlement of which has not been herein before expressly provided for, the same shall be
referred to arbitration as provided in the said agreement.

IN WITNESS WHEREOF ........................................ and


Numaligarh Refinery Ltd by the order and under the directions of the Numaligarh Refinery Ltd
have herein to set their respective hands the day and year first above written.

Signed, scaled and delivered


By the said Contractor in the
Presence of

Signature

Name

Address

Signature

Name

Witness:
Signed by the order and direction
Of the Numaligarh Refinery Ltd
In the presence of

Page 120 of 128


Page 175 of 1178

Page 121

Address

Witeness:

Page 121 of 128


Page 176 of 1178

Page 122

ANNEXURE-VI
TO,
M/s Numaligarh Refinery Limited,
4th Road, Tarun Nagar,
Guwahati- 781005.
Sub : COMPOSITE BANK GUARANTEE FOR
ADVANCE AND SECURITY DEPOSIT.
THIS UNDERTAKING made this day of
. by . (herein after called the Bank which expression shall
include its successors and assigns) in favour in NUMALIGARH REFINERY LTD. 4 th ROAD, TARUN NAGAR,
GUWAHATI 781005, ASSAM (herein after called the OWNER which expression shall include its successors
and assigns).

WHEREAS NUMALIGARH REFINERY LIMITED a Govt. of India Enterprise,


, 4 th Road, Tarun Nagar, Guwahati 781005,Assam (hereinafter called the
OWNER which expression shall include its/ his/ their successors and assigns / executors,
administrators, representatives and assigns) has been awarded in contract in terms, inter-alia, of
the Owners letter of Work order Number . Dtd
..for executing the (job) for .. at a total
value of Rs . To M/S (herein after called the Said
Contract which expression shall include any formal contract entered into subsequence thereto or
in suppression thereof and all modifications to an amendments in the said contract):
AND WHEREAS the Owner agreed to advanced the Contractor a
(Rupees . only) for utilization for the
performance of the work covered by the said contract (Hereinafter referred to as the said
advance which expression shall include any and all further advance made by the Owner to the
Contractor with reference to the said contract) on production of an undertaking from a Bank in
respect of the said advance shall without prejudice to any other mode of recovery available to the
Corporation be recoverable by deduction from the gross accepted value of the Running Account
Bills and Final Bill of the Contractor Commencing with the First Running Account Bill.
AND WHEREAS the Contractor is also required to furnish an undertaking from a Bank
in lieu of deposit of 10 % of the value of the Contract towards security deposit (hereinafter
referred to as the Security Deposit) valid till the end of the defect liability period as specified
in the said contract.
AND WHEREAS the Owner has agreed to accept the single undertaking from a Bank to cover
both the said advance and the Security Deposit in the name & style of Composite Bank
guarantee.

Page 122 of 128


Page 177 of 1178

Page 123

NOW, THEREFORE, in consideration of premises a foregoing and at the request of the


Contractor, the Bank hereby irrevocably and unconditionally undertakes to pay to the owner at
Guwahati forthwith on first demand without protest or demur or proof or condition any and all
amounts demanded by the owner in writing from the Bank with reference to this undertaking up
to an aggregate limit of Rs (Rupees ..
only).
And the bank doth hereby further agree as follows :I.

The owner shall have the fullest liberty without reference to the Bank and without
affecting in any way the liability of the Bank under this undertaking, at any time and / or
from time to time to anywise vary the said contract and / or any of the terms and
conditions thereof the said advance and / or to extend time for performance of the said
contract and /or payment of the said advance in whole or part or to postpone for any time
and /or from time to time any of the said obligations of the contractor and either to
enforce or for bear from enforcing any of the terms and conditions of or governing the
said contract and / or the said Advance, or the securities, if any, or any of them available
to the Owner and the bank shall not be released from its liability under this presents and
the liability of the Bank shall remain in full force and effect with notwithstanding any
exercise by the Owner of the liberty with reference to any or all the matters aforesaid or
by reason of time being given to the contractor or any other forbearance or omission on
the part of the owner or any indulgence, by the owner to the contractor or of any other act
, matter or thing whatsoever which under any law could (but for this provision) have the
effect of releasing the Bank from its liability hereunder or any part thereof.

II.

It shall not be necessary for the Owner to proceed against the Contractor before
proceeding against the Bank and the undertaking herein contain shall be enforceable
against the bank as Principal debtor notwithstanding the existence of any security for any
indebtedness of the Contractor to the Owner (including relative to the said advance or for
the Security Deposit) and not with standing that any such security shall at the time when
claims is made against the Bank or Proceedings taken against the Bank hereunder, be
outstanding or unrealised.

III.

As between the Bank and the Owner for the purpose of this undertaking the amount
claimed or demanded by the Owner from the Bank with reference to this undertaking
shall be final and binding upon the bank as to the amount payable by the Bank to the
Owner hereunder.

IV.

The liability of the Bank to the Owner under this undertaking shall remain in full force
and effect notwithstanding the existence of difference or dispute between the Contractor
and the Owner, The Contractor and the Bank and / or the Bank and the Owner or
otherwise howsoever touching or affecting these presents or the liability of the Contractor
to the Owner, and notwithstanding the existence of any instructions or purported
instructions by the contractor or any other person to the Bank not to pay or for any cause
with hold or defer payment to the Corporation under these presents, with the intent that
notwithstanding the existence of such difference, dispute or instruction, the Bank shall be
and remain liable to make payment to the Owner in terms hereof.

Page 123 of 128


Page 178 of 1178

Page 124

V.

This undertaking shall not be affected by any change in our constitution or that of the
Contractor or the Owner or any irregularity in the exercise of borrowing powers by or on
behalf of the Contractor.

VI.

This undertaking shall be valid for all claims / demands made by the Owner to or upon us
upto .. provided that the Bank shall upon the written
request of the Contractor extended this guarantee by a further period.

VII.

The bank doth hereby declare that Shri .. who is the


(designation) of the Bank is authorised to sign this undertaking on behalf of the Bank and
to bind the Bank thereby.

VIII.

The Bank hereby agrees not to revoke the Bank guarantee during its currency except with
the previous consent of the Owner, in writing.

IX.

The Bank Guarantee is enforceable in the courts having jurisdiction over Guwahati,
(Assam) only.

X.

Not withstanding anything contained herein above our liability under this Guarantee is
restricted to Rs.. (Rupees ) only and it shall
remain inforce upto & including .. (date) unless a claim under this
guarantee is made on or before . (date). All your rights under the said
guarantee shall be forfeited and we shall be released & discharged from all liability there
under, our undertaking shall commence from the date of execution.

Yours faithfully,
For and on behalf of the Bank

Name
Designation ..
Seal

Page 124 of 128


Page 179 of 1178

Page 125

ANNEXURE - VII
MODIFICATION OF GENERAL CONDITIONS OF CONTRACT

The following clauses of GCC are modified to the extent as mentioned below :
Sl. No
Clause No
Item
Modification
1.
(Clause no. 2.3)
The Clause is modified to the extent as mentioned belo
Water Supply
Water shall be Free Issue.
2.
(Clause no. 2.4.1)
The Clause is modified to the extent as mentioned belo
Power Supply
Power / Electricity Charges: Rs. 4.95 (Rupees fou
KWH.
3.
(Clause no. 6.1)
Earnest Money The Clause is modified to the extent as mentioned belo
The Earnest Money Deposit shall be in favour of
Deposit
Numaligarh.
4.

(Clause no. 21.0)

Force Majeure The following sentence shall be added to the clause


The CONTRACTOR shall keep records of the
Clause
failure of performance and bring this to the notic
immediately on such occurrences.

5.

(Clause no. 24.0)

6.

(Clause no. 25.0)

CONTRACTOR The following para shall be added to the clause


to obtain his own The CONTRACTORs attention is drawn towards var
for use of Forest Products like sand, stone, timber etc
information
the Government of Assam. The CONTRACTOR wil
from the local District Forest Officer after payment of
owner shall facilitate the CONTRACTOR by way
Government Agencies in order to enable the CONTRA
payment of royalty.
Security Deposit The following para shall be added to the clause :
Mobilisation advance may be paid against a
equivalent amount to cover Mobilisation advanc
7.5% against security deposit, provided initia
amount of the contract value is furnished. Such
per format enclosed as Annexure -6 to GCC.

7.

(Clause no. 28.0)

Extension
Time

of The Clause is modified to the extent as mentioned belo


Until a final decision is taken by the ow
CONTRACTOR for extension of time on any gr
may be given by Engineer-in-charge in order t
prejudice towards the rights, claims, contentions
the CONTRACTOR as per terms of the contract.
decided by the engineer-in-charge) for delay sha
extension period and the amount shall be recov
Bills and other bills & dues of the CONTRACTO

Page 125 of 128


Page 180 of 1178

Page 126

8.

Clause no. 29.1)

Compensation
for Delay

The Clause is modified to the extent as mentioned belo


Liquidated damage for delay in completion shal
thereof on the amount of the contract value for e
10% of the contract value.

9.

Clause no. 106.0)

Labour Laws

The following para shall be added to the clause :


The CONTRACTOR will comply with the pr
indemnify the company against all claims, whi
Acts, & Rules framed thereunder:
i)
The Contract Labour (Regulation and Abo
ii)
The Minimum Wages Act.
iii)
The Workman's Compensation Act.
iv)
The Payment of Wages Act,
v)
The Payment of Bonus Act,
vi)
The Employees Provident Fund & Misc. P
vii)
Family Pension Scheme,
viii) Inter State Migrant Workmen (Regulation
Condition of Service) Act,
or any other acts or statute not hereinabove specifical
engagement of workers directly or indirectly for exec

10.

(Clause no. 110.0 )

Arbitration
Clause

The Arbitration clause as appearing in the GCC shall b


a) Any dispute or difference of any nature w
counter-claim or set off of the Company
regarding any right, liability, act, omission
hereto arising out of or in relation to his agr
Arbitration of the Managing Director of the
Company who shall be nominated by
CONTRACTOR will not be entitled to
arbitrator on the ground that the arbitrator i
he has dealt with the matters to which the c
of his duties as an Officer of the Company
any other matters in dispute or difference
whom the matter is originally referred, bein
or being unable to act for any reason, the M
time of such transfer, vacation of office or i
of the Managing Director designate anot
accordance with the terms of the agreem
original Arbitrator shall be entitled to conti
withstanding his transfer or vacation or offi
the Managing Director does not designate a
such transfer, vacation of office or inab
persons shall be entitled to proceed with th
it was left by his predecessor. It is also a t
other than the Managing Director or a per
Director of the Company as aforesaid shal

Page 126 of 128


Page 181 of 1178

Page 127

b)

c)

award of the arbitrator so appointed shall be


parties to the agreement subject to the prov
or any statutory modification or re-enact
thereunder for the time being in force shall
under this clause.
The award shall be made in writing and pub
years after entering upon the reference o
exceeding further twelve months as to sole
his own hands appoint. The parties hereto s
given their consent to the Arbitrator to mak
period referred to hereinabove and shall no
or protest thereto under any circumstances w

The arbitrator shall have power to order and


by, observe and perform all such directio
having regard to the matters in differen
arbitrator shall have all summary powers an
/ or documentary, as the arbitrator in his ab
be entitled to exercise all powers under th
admission of any affidavit as evidence conc
dispute before him.

d) The parties against whom the arbitration proc


to say, the Respondents in the proceedings,
claim, counter-claim or set off before the Ar
issue arising out of or in relation to the Ag
reference of arbitration to the Managing Dir
or set off before the Arbitrator shall be ent
same as if the matters arising therefrom has
deemed to form part of the reference made b

e) The arbitrator shall be at liberty to appoin


engineering or other technical person to assis
taken.

f) The arbitrator shall have power to make one


otherwise in respect of the dispute and di
entitled to make separate awards in respect
parties.

d) The arbitrator shall be entitled to direct any o


the other party in such manner and to such
discretion determine and shall also be entitled
deposit funds in such proportion to meet the ar
upon to do so.

Page 127 of 128


Page 182 of 1178

Page 128

h) The parties hereby agree that the courts in the


jurisdiction to entertain any application or
anything arising under this agreement and any
Arbitrator hereunder shall be filed in the conc
only.
The Clause is modified to the extent as mentioned belo
All disputes, actions and proceedings arising out
jurisdictions of the courts in the city of Golaghat

11.

Clause no. 111.0)

Jurisdiction

12.

Annexure 2,3,4&6

Proforma
for The Annexures are modified to the extent as mentioned
Bank Guarantee
The addressee of the Bank Guarantee shall be

Numaligarh Refinery Limited,


Numaligarh Refinery Complex,
Dist. : Golaghat,
Assam,
Pin 785 699
The address of the Registered Office of Numa
as follows :
Numaligarh Refinery Limited,
147, Udayan, RG Baruah Road
Guwahati 781 005

Page 128 of 128


Page 183 of 1178

MODIFICATION OF GENERAL CONDITIONS OF CONTRACT

ANNEXURE - 7
The following clauses of GCC are modified to the extent as mentioned below :
Sl. No
Clause No
Item
Modification
1.
(Clause no. 2.3)
Water Supply
The Clause is modified to the extent as mentioned below :
Water shall be Free Issue.
2.
(Clause no. 2.4.1)
Power Supply
The Clause is modified to the extent as mentioned below :
Power / Electricity Charges: Rs. 4.95 (Rupees four and paise ninety five only)
per KWH.
3.
(Clause no. 6.1)
Earnest Money The Clause is modified to the extent as mentioned below :
The Earnest Money Deposit shall be in favour of Numaligarh Refinery Limited,
Deposit
Numaligarh.
4.

(Clause no. 21.0)

Force Majeure The following sentence shall be added to the clause


The CONTRACTOR shall keep records of the circumstances leading to delays
Clause
or failure of performance and bring this to the notice of Engineer-in-Charge in
writing immediately on such occurrences.

5.

(Clause no. 24.0)

CONTRACTOR
to obtain his
own
information

6.

(Clause no. 25.0)

Security
Deposit

Page 184 of 1178

The following para shall be added to the clause


The CONTRACTORs attention is drawn towards various notifications and laws in
force for use of Forest Products like sand, stone, timber etc. regarding payment of
Royalty to the Government of Assam. The CONTRACTOR will have to obtain
necessary permit from the local District Forest Officer after payment of royalty
applicable at that time. The owner shall facilitate the CONTRACTOR by way of issue
of letters to the various Government Agencies in order to enable the CONTRACTOR
to get the Forest Produce on payment of royalty.
The following para shall be added to the clause :
Mobilisation advance may be paid against a composite bank guarantee of an
equivalent amount to cover Mobilisation advance as well as retention amount
of 7.5% against security deposit, provided initial security deposit of 2.5% on
the amount of the contract value is furnished. Such bank guarantee should be
issued as per format enclosed as Annexure -6 to GCC.

7.

(Clause no. 28.0)

Extension
Time

8.

Clause no. 29.1)

Compensation
for Delay

The Clause is modified to the extent as mentioned below


Liquidated damage for delay in completion shall be charged equal to 1 % or
part thereof on the amount of the contract value for every week subject to
maximum of 10% of the contract value.

9.

Clause no. 106.0)

Labour Laws

The following para shall be added to the clause :


The CONTRACTOR will comply with the provisions of the following act and
indemnify the company against all claims, which may arise out of the
following Acts, & Rules framed thereunder:
i)
The Contract Labour (Regulation and Abolition) Act,
ii)
The Minimum Wages Act.
iii)
The Workman's Compensation Act.
iv)
The Payment of Wages Act,
v)
The Payment of Bonus Act,
vi)
The Employees Provident Fund & Misc. Provisions Act,
vii)
Family Pension Scheme,
viii) Inter State Migrant Workmen (Regulation of Employment &
Condition of Service) Act,
or any other acts or statute not hereinabove specifically mentioned having bearing
over engagement of workers directly or indirectly for execution of work.

10.

(Clause no. 110.0 )

Arbitration

The Arbitration clause as appearing in the GCC shall be amended as follows :

Page 185 of 1178

of The Clause is modified to the extent as mentioned below :


Until a final decision is taken by the owner on the application of the
CONTRACTOR for extension of time on any ground, a provisional time
extension may be given by Engineer-in-charge in order to keep the contract
alive without prejudice towards the rights, claims, contentions of the owner to
take action against the CONTRACTOR as per terms of the contract.
Provisional penalty (percentage as decided by the engineer-in-charge) for
delay shall be levied during provisional time extension period and the amount
shall be recovered from the subsequent Running Bills and other bills & dues of
the CONTRACTOR.

Clause

a)

b)

Page 186 of 1178

Any dispute or difference of any nature whatsoever, any claim, crossclaim, counter-claim or set off of the Company against the CONTRACTOR
or regarding any right, liability, act, omission on account of any of the
parties hereto arising out of or in relation to his agreement shall be
referred to the sole Arbitration of the Managing Director of the Company
or of some officer of the Company who shall be nominated by the
Managing Director. The CONTRACTOR will not be entitled to raise any
objection to any such arbitrator on the ground that the arbitrator is an
Officer of the Company or that he has dealt with the matters to which the
contract relates or that in the course of his duties as an Officer of the
Company he had expressed views on all or any other matters in dispute or
difference. In the event of the arbitrator to whom the matter is originally
referred, being transferred or vacating his office or being unable to act for
any reason, the Managing Director as aforesaid at the time of such
transfer, vacation of office or inability to act may in the discretion of the
Managing Director designate another person to act as arbitrator in
accordance with the terms of the agreement to the end and intent that the
original Arbitrator shall be entitled to continue the arbitration proceedings
not withstanding his transfer or vacation or office as an Officer of the
Company if the Managing Director does not designate another person to
act as arbitrator on such transfer, vacation of office or inability of original
arbitrator. Such persons shall be entitled to proceed with the reference
from the point at which it was left by his predecessor. It is also a term of
this contract that no person other than the Managing Director or a person
nominated by such Managing Director of the Company as aforesaid shall
act as arbitrator, hereunder. The award of the arbitrator so appointed
shall be final conclusive and binding on all parties to the agreement
subject to the provisions of the Arbitration Act, 1940 or any statutory
modification or re-enactment thereof and the rules made thereunder for
the time being in force shall apply to the arbitration proceedings under this
clause.
The award shall be made in writing and published by the Arbitrator within
two years after entering upon the reference or within such extended time
not exceeding further twelve months as to sole Arbitrator shall by a writing

under his own hands appoint. The parties hereto shall be deemed to have
irrevocably given their consent to the Arbitrator to make and publish the
award within the period referred to hereinabove and shall not be entitled to
raise any objection or protest thereto under any circumstances
whatsoever.
c)

The arbitrator shall have power to order and direct either of the parties to
abide by, observe and perform all such directions as the arbitrator may
think fit having regard to the matters in difference i.e. dispute before him.
The arbitrator shall have all summary powers and may take such evidence
oral and / or documentary, as the arbitrator in his absolute discretion
thinks fit and shall be entitled to exercise all powers under the Arbitration
Act, 1940 including admission of any affidavit as evidence concerning the
matter in difference i.e. dispute before him.

d) The parties against whom the arbitration proceedings have been initiated,
that is to say, the Respondents in the proceedings, shall be entitled to
prefer a cross-claim, counter-claim or set off before the Arbitrator in
respect of any matter an issue arising out of or in relation to the Agreement
without seeking a formal reference of arbitration to the Managing Director
for such counter-claim, cross or set off before the Arbitrator shall be
entitled to consider and deal with the same as if the matters arising
therefrom has been referred to him originally and deemed to form part of
the reference made by the Managing Director.
e) The arbitrator shall be at liberty to appoint, if necessary any accountant or
engineering or other technical person to assist him and to act by the opinion
so taken.
f) The arbitrator shall have power to make one or more awards whether
interim or otherwise in respect of the dispute and difference and in
parti cular will be entitled to make separate awards in respect of claims or
cross-claims of the parties.

Page 187 of 1178

d) The arbitrator shall be entitled to direct any one of the parties to pay the
costs of the other party in such manner and to such extent as the arbitrator
may in his discretion determine and shall also be entitled to require one or
both the parties to deposit funds in such proportion to meet the arbitrators
expenses whenever called upon to do so.

11.

Clause no. 111.0)

Jurisdiction

12.

Annexure 2,3,4&6

Proforma
Bank
Guarantee

h) The parties hereby agree that the courts in the city of Golaghat alone shall
have jurisdiction to entertain any application or other proceedings in respect
of anything arising under this agreement and any award or awards made by
the Sole Arbitrator hereunder shall be filed in the concerned courts in the city
of Golaghat only.
The Clause is modified to the extent as mentioned below :
All disputes, actions and proceedings arising out of this contract shall be under
the jurisdictions of the courts in the city of Golaghat only.
for The Annexures are modified to the extent as mentioned below :
The addressee of the Bank Guarantee shall be as follows :
Numaligarh Refinery Limited,
Numaligarh Refinery Complex,
Dist. : Golaghat,
Assam,
Pin 785 699
The address of the Registered Office of Numaligarh refinery shall be
amended as follows :
Numaligarh Refinery Limited,
147, Udayan, RG Baruah Road
Guwahati 781 005

Page 188 of 1178

ANNUXERE-1
PROFORMA OF AGREEMENT
A G R E E M E N T
CONTRACT
AGREEMENT
FOR
THE WORK OF

..
. . .. Dtd.., 2006 (Two
Thousand Six) BETWEEN M/s .., in the town of
hereinafter called the CONTRACTOR (which term shall unless excluded by or repugnant to
the subject or context include its successors and permitted assignees) of the one part and the NUMALIGARH REFINERY
LIMITED, hereinafter called the OWNER (which term shall, unless excluded by or repugnant to the subject or context include its
successors and assignees) of the other part.
WHEREAS
The OWNER being desirous of having provided and executed certain works mentioned, enumerated or referred to in the tender
documents including Letter Inviting Tender General Tender Notice, General Conditions of CONTRACT, Special Conditions of
CONTRACT, Specifications, Drawings, Plans, Time Schedule of Completion of Jobs, Schedule of Rates, Agreed Variations, other
documents has called for Tender.
The CONTRACTOR has inspected the site and surroundings of the works specified in the tender documents and has satisfied
himself by careful examination before submitting his tender as to the nature of the surface, strata, soil, sub-soil and ground, the form
and nature of site and local conditions, the quantities, nature and magnitude of the work, the availability of labour and materials
necessary for the execution of work, the means of access to site, the supply of power and water thereto and the accommodation he
may require and has made local and independent enquiries and obtained complete information as to the matters and things
referred to, or implied in the tender documents or having any connection therewith, and has considered the nature and extent of all
probable and possible situations, delays, hindrances or interference to or with the execution and completion of the work to be
carried out under the CONTRACT, and has examined and considered all other matters, conditions and things and probable and
possible contingencies, and generally all matters incidental thereto and ancillary thereof affecting the execution and completion of
the work and which might have influenced him in making his tender.
The tender documents including the notice letter inviting tender, general conditions of CONTRACT, special conditions of
CONTRACT, schedule of rates, general obligations, specifications, drawings, plans, time schedule of completion of jobs, letter of
acceptance of tender and any statement of agreed variations with its enclosures copies of which are hereto annexed form part of
this CONTRACT though separately set out herein and are included in the expression CONTRACT wherever herein used.
AND WHEREAS
The OWNER accepted the Tender of the CONTRACTOR for the provision and the execution of the said work at the rates stated in
the Schedule of Quantities of work and finally approved by OWNER (hereinafter called the Schedule of Rates) upon the terms and
subject to the conditions of CONTRACT.
NOW THIS AGREEMENT WITNESSTH & IT IS HEREBY AGREED AND DECLARED AS FOLLOWS :
In consideration of the payment to be made to the CONTRACTOR for the work to be executed by him, the CONTRACTOR hereby
covenants with the OWNER that, the CONTRACTOR shall and will duly provide, execute and complete the said works and shall do
and perform all other acts and things in the CONTRACT mentioned or described or which are to be implied there from or may be
reasonably necessary for the completion of the said works and at the said times and in the manner and subject to the terms and
conditions or stipulations mentioned in the CONTRACT.
In consideration of the due provision execution and completion of the said works, the OWNER does hereby agree with the
CONTRACTOR that the OWNER will pay to the CONTRACTOR the respective amounts for the work actually done by him and
Page 189 of 1178

approved by the OWNER at the Schedule of Rates and such other sum payable to the CONTRACTOR under provision of
CONTRACT, such payment to be made at such time in such manner as provided for in the CONTRACT.
AND
In consideration of the due provision, execution and completion of the said works the CONTRACTOR does hereby agree to pay
such sums as may be due to the OWNER for the services rendered by the OWNER to the CONTRACTOR, such as power supply,
water supply and others as set for in the said CONTRACT and such other sums as may become payable to the OWNER towards
the controlled items of consumable materials or towards loss, damage to the OWNERs equipment, materials construction plant and
machinery, such payments to be made at such time and in such manner as is provided in the CONTRACT.
It is specifically and distinctly understood and agreed between the OWNER and the CONTRACTOR that the CONTRACTOR shall
have no right, title or interest in the site made available by the OWNER for execution of the works or in the building, structures or
works executed on the said site by the CONTRACTOR or in the goods, articles, materials etc. brought on the said site (unless the
same specifically belongs to the CONTRACTOR) and the CONTRACTOR shall not have or deemed to have any lien whatever
charge for unpaid bills will not be entitled to assume or retain possession or control of the site or structures and the OWNER shall
have an absolute and unfettered right to take full possession of site and to remove the CONTRACTOR, their servants, agents and
materials belonging to the CONTRACTOR and lying on the site.
The CONTRACTOR shall be allowed to enter upon the site for execution of the works only as a licensee simpliciter and shall not
have any claim, right, title or interest in the site or the structures erected thereon and the OWNER shall be entitled to terminate such
licence at any time without assigning any reason.
The materials including sand, gravel, stone, loose earth, rock etc., dug up or excavated from the said site shall, unless otherwise
expressly agreed under this CONTRACT, exclusively belong to the OWNER and the CONTRACTOR shall have no right to claim
over the same and such excavation and materials should be disposed off on account of the OWNER according to the instruction in
writing issued from time to time by the ENGINEER-IN-CHARGE.
In Witness whereof the parties have executed these presents in the day and the year first above written.
Signed and Delivered for &
on behalf of OWNER,
Numaligarh Refinery Limited

Signed and Delivered for &


on behalf of CONTRACTOR,
M/s

Date :
Place : NUMALIGARH
IN PRESENCE OF TWO WITNESSES

.
.
Date :
Place : NUMALIGARH

Page 190 of 1178

ANNEXURE-2
PROFORMA FOR BANK GUARANTEE FOR EAENEST MONEY DEPOSIT
Ref

Bank Gurantee No.

To,
Numaligarh Refinery Ltd.
Tarun Nagar, 4th Road,
Guwahati-781005
Dear Sir (s)
In accordance with letter inviting Tender under your reference No
M/s
having their Registered/Head office at .
..(hereinafter called the Tender) wish to participate in the said tender for ..
As an irrevocable bank Gurantee against Earnest Money Deposit for an amount of .. is required to be submitted
by the Tenderer as a condition precedent for participation in the said Tender which amount is liable to be forfeited on
the happening of any contingencies mentioned in the Tender Document.
We, the .Bank at having our Head office
. (Local Address) guarantee and undertake to pay
immediately on demand by Numaligarh Refinery Ltd. the amount without any
reservation, protest, demur and recourse. Any such demand made by Numaligarh Refinery Ltd. shall be conclusive
and binding on us irrespective of any dispute or difference raised by the Tenderer.
This gurantee shall be irrevocable and shall remain valid up to ... (this date should be 180 days
( One hundred & eighty days ) after the date finally set out for closing of tender.) If any further extension of this
guarantee is required, the same shall be extended to such required period on receiving instructions from M/s
on whose behalf this guarantee is issued.
In witness where of the Bank, through its authorized officer, has set its hand stamp on this .day of
. ..20at
WITNESS:
(SIGNATURE)
(NAME)
(OFFICAL ADDRESS)

Page 191 of 1178

(SIGNATURE)
(NAME)
Designation with Bank Stamp
Attorney as per
Power of Attorney No
Date. .

Annexure -3
PROFORMA OF BANK GURANTEE FOR SECURITY DEPOSIT
(ON NON JUDICIAL PAPER OF APPROPRIATE VALUE)
To
Numaligarh Refinery Ltd.
Lotus Tower, GS Road, Ganeshguri
Guwahati 781005
Dear Sirs:
M/s .. Have taken tender for the work of ..... for Numaligarh Refinery
Limited, Lotus Tower, GS Road, Ghy-5.
The tender conditions of contract provide that the Contractor shall pay a sum of Rs. (Rupees
) as initial/full security Deposit in the form there in mentioned. The form of payment of
security deposit includes guarantee executed by Nationalized Schedule A Bank, undertaking full responsibility to
indemnify Numaligarh Refinery Ltd. in case of default.
The said . has approached us and at their request and in consideration of the premises we
having our office at . have agreed to give such guarantee as hereinafter mentioned.
1.

We hereby undertake and agree with you that if default shall be made by M/s in performing any of
the terms and condition of the tender or in payment of any money payable to Numaligarh Refinery Ltd. We
shall on demand pay to you in such manner as you direct the said amount of Rupees only or such
portion thereof not exceeding the said sum as you from time to time require.

2.

You will have the full liberty without reference to us and without affecting this guarantee postpone for any time
or from time to time the exercise of any of the powers and rights conferred on you under the contract with the
said . and to enforce or to forebear from endorsing any powers or rights or by reason
of time being given to said which under law relating to the sureties would but for provision have the
effect of releasing us.

3.

Your right to recover the said sum of Rs. .. (Rupees .) from us


in manner aforesaid will not be affected or suspended by reason of the fact that any dispute or disputes have
been raised by the said M/s . and /or that any dispute or disputes are pending before any
officer, tribunal or court.

4.

The guarantee herein contained shall not be determined or affected by the liquidation or winding up
dissolution or changes of constitution or insolvency of the said, but shall in all respects and for all purposes
be binding and operative until payment of all money due to you in respect of such liabilities is paid.

Page 192 of 1178

5.

Our liability under this guarantee is restricted to (Rupees. ). Our guarantee shall remain
in force until .. unless a suit or action to enforce a claim under Guarantee is filled
against us within six months from (Which is date of expiry of guarantee) all your rights under the
said guarantee shall be forfeited and we shall be relived and discharged from all liabilities thereunder.

6.

We have power to issue this guarantee in your favour under Memorandum and Articles of Association and
the undersigned has full power to do under the power of Attorney dated . granted to him by the
Bank.

Yours faithfully,
_____________ Bank
By its Constituted Attorney

Signature of a person duly


Authorized to sign on behalf
of the Bank.

Page 193 of 1178

ANNEXURE-4
NUMALIGARH REFINERY LIMITED
GUARANTEE AGAINST ADVANCE PAYMENT
This Deed of Guarantee made this ________ day of __________ between _______________________
_________________________and wherever the context so required includes its successors and assignees
hereinafter called the Surety and M/s Numaligarh Refinery Limited an existing company within the companies Act,
1956, having its Registered Office at Lotus Tower, G.S. Road, Guwahati 781 005, Assam and wherever the context
so required includes its successors and assignees, hereinafter called the Owner.
Whereas M/s ________________________________a company Registered under the companies Act,1956 having
its Registered Office at ______________________ _________________(wherever applicable) and wherever the
context so requires includes its successors and assignees, hereinafter called the Contractor has undertaken to
.on the terms and conditions mentioned in the
a)

Letter of Intent No. ... dated ...


AND

b)

Agreement No. .dated ..referred to as the said contract.

And whereas the Owner has agreed to make an advance of Rs. ____________ (Rupees ____________
___________________________________) being ___% (percent) value of the order on _______________ as
provided in the contract as the said advance to the Contractor carrying no interest.
AND WHEREAS the Contractor has agreed with the Owner authorising him to deduct the said advance under the
terms of the said contract from the amount that becomes due and payable to the contractor as per the terms and
conditions described under the clause Terms and Conditions of payment of the Contract on proper execution of the
Contract.
Now this deed witnessth that in consideration of the said advance or any balance thereof made by the Owner to the
Contractor, the surety hereby GUARANTEES the payment of the said advance by the Contractor and undertakes to
pay the Owner on demand the said sum of Rs. .. subject to the following conditions.
a)

Surety hereby gives an irrevocable guarantee and declares that its liability under this bond shall extend to
the payment of the whole amount viz. Rs. _____________paid as advance as provided for the contract as
the said advance.

b)

This guarantee shall remain in force and effect so long as the said advance or any part thereof remains
outstanding and shall expire and become ineffectual only after the recovery of entire sum of Rs.
..covered by the Guarantee and upon intimation thereof being given by the Owner to the Surety,
in which event, the surety shall be discharged by the Owner.

c)

The Surety shall not be discharged or released from the Guarantee by any arrangement made between the
Owner and the Contractor with or without the consent of the Surety or by any alteration in the obligations of
the parties or by any indulgence forbearance, whether as to payment, performance or otherwise.

Page 194 of 1178

d)

The guarantee shall come into force the date of contract receives from the Owner the said advance.

e)

Notwithstanding anything stated above, the liability of the Surety under the Guarantee is restricted to Rs.
..(Rupees ..) and this guarantee will remain in force up to
.in the first instance. Further unless a claim or demand is made against the Surety within six
months from the date of expiry of this guarantee viz. all rights of the Owner under this guarantee shall
be forefited and the surety shall be released and discharged from all liability hereunder unless this guarantee
shall have been previously extended. However, if the contract for which this guarantee is given is not
completed or fully performed, the Surety (Bank) hereby agrees to further extend the Guarantee till such time
as is required to fulfill the contract.

Place :
Date :

Page 195 of 1178

Authorised Signatory of Banker

INDENTURE FOR SECURED ADVANCES

ANXURE -5

THIS INDENTURE made the .day of ..20


between . (hereinafter called
the Contractor which expression shall where the context so admits or implies be deemed to include his executors,
administrator and the assignees) of one part and Numaligarh Refinery Ltd, (hereinafter called the Numaligarh
Refinery Ltd. which expression shall where the context so admits or implies be deemed to include its successors in
office and assignees) of other part.
WHEREAS by an Agreement No .. dated .
(hereinafter .called the said agreement) the contractor' has agreed and WHEREAS the
Contractor has applied to the Numaligarh Refinery Ltd. that he may be allowed advances on the security of materials
absolutely belonging to him and brought by him to site of the works, the subject of the said agreement for use in the
construction of such of the works as he has undertaken to execute at rates fixed for the finished work (inclusive of the
cost of materials and labour and other charges) and whereas the Numaligarh Refinery Ltd has agreed to advance to
the Contractor an amount upto Rs. .. (Rupees .
only)
on the security of the quantities and other particulars of the materials on the Security of which the . advance or
advances are made as detailed in the secured advance account forming account bill preferred from time to time and
signed by the Contractor for the said works.
NOW THIS INDENTURE WITNESSTH that in pursuance of the said agreement and in consideration of amounts
aggregating to the sum of Rs. (Rupees
) only on or after the execution of these presents paid to the 'contractor
by the Numaligarh Refinery Ltd. (The receipt where of the Contractor hereby acknowledge) Contractor both hereby
covenent and agreewith the Numaligarh Refmery Ltd and declare as follows:
1.

That the said sum aggregating to Rs. (Rupees ... only) so advanced by the
Numaligarh Refmery Ltd. to Contractor as aforesaid shall be employed by the Contractor in or towards
expediting the execution of the said work and for no other purpose whatsoever.

2. That the materials detailed in the said Running Account Bills which have been offered to and accepted by the
Numaligarh Refinery Ltd. as Security are absolutely the Contractor's own property, and free from
encumbrances of any kinds and the Contractor will not make any application for or receive a further advance on
the security of materials which are not absolutely his own property and free from encumbrances of any kind and
the Contractor hereby agrees to indemnify the Numaligarh Refinery Ltd. against all claims to any materials in
respect of which an advance has been made to him as aforesaid.
3.

That the materials detailed in the said Running Account Bills (hereinafter called the said mate rials) shall be
used by the Contractor soley for the execution of the said works in accordance which the directions of the
Engineer-in-charge and in terms of the said agreement.

4.

That the contractor shall make at his own cost all necessary and adequate arrangements for the proper watch,
safe custody and protection against all risk of the said materials and that until used in construction as aforesaid
the said materials shall remain at the site of the said works in the Contractor's custody and on his own
responsibility and shall at all times be open to inspection, by the event of the said materials or any part thereof

Page 196 of 1178

being stolen, destroyed or damaged the Contractor will forthwith replace the same with other materials of like
quality or repair and make good the same as required by the Engineer-in-charge.
5.

That the said materials shall not on any account be removed from the site of the said works except with the
written permission of the Engineer-in-Charge or an officer authorised by him on that behalf.

6.

That the advance shall be repayble in full when or before the Contractor receives payment from the
Numaligarh Refinery Ltd. of the price payble of him or the said works under the terms and the provision of the
said agreement provided that if any intermediate payments are made to the Contractor on account of work
done then on the occasion of each such payments the Numa1igarh Refinery Ltd. will be at liberty to make
recovery from the Contractor's bill for such payment by deducting there from the value of the said materials
then actually used in the conclusion and in respect of which recovery has not been made previously the value
for this purpose being determined in respect of each description of materials at the rates at which the amounts
of the advances made under these presents were calculated.

7.

That if the Contractor shall at any time make any default in the performance or observance in any of the terms
and provisions of the said agreement the total amount of the advance or advances that may still be owing in
the-Numaligarh Refinery Ltd. together with the interest theron at Eighteen (18) percent per annum from the date
or repective dates of such advance or advances to the dates of repayment will with all costs, charges, damages
and expences incurred by the Numaligarh Refinery Ltd. in the recovery thereof the security or otherwise by
reason of the default of the Contractor and the Contractor hereby covenants and agrees with the Numaligarh
Refinery Ltd. to repay and pay the same respectiveley to him accordingly.

8.

That the Contractor hereby gives charge of all the said materials for the repayment to the Numaligarh Refinery
Ltd. of the said sum aggregating to Rs. (Rupees only) and all costs, charges, damages and expenses
payble under these presents PROVIDED ALWAYS AND it is, hereby agreed and declared that notwithstanding
anything in the said agreement and without prejudice to the powers contained therein if and when ever the
money owing shall not be paid in accordance herewith, the Numaligarh Refinery Ltd may at any time thereafter
adopt all or any of the following courses as it may deem best.
(a)

Seize and utilise the said materials or any part thereof in the completion of the said works on behalf of the
Contractor is accordance with the Provisions in that behalf Contained in the said agreement debiting the
Contractor with the actual cost of effecting such completion and the amount due in respect of advances
under these presents and crediting the Contractor with the value of
work done as if he had carried it out in accordance with the said agreement and the rates thereby
provided. If the balance is against the Contractor he is to pay the same to Numaligarh Refinery Ltd. on
demand.
(b)

(c )

Remove and sell by the public auction the seized materials or any part thereof and out of the money
arising from the sales retain all the sums aforesaid repayable to the Numaligarh Refinery Ltd Under these
presents and pay over the surplus (if any) to the Contractor.
Deduct all or any part of the money owing out of the security deposits or any due sum to the Contractor
under the said agreement.

Page 197 of 1178

(9)

That in event of any conflict between the provisions of these presents and the said agreement the provisions of
the said agreement shall prevail and in the event of any dispute or difference arising over the construction or
effect of these presents the settlement of which has not been herein before expressly provide for, the same
shall be referred to arbitration as provide in the said agreement.

IN WITNESS WHEREOF .. and Numaligarh Refinery Ltd. by the


order and under the directions of the Numaligarh Refinery Ltd have herein to set their respective hands the day and
year first above written.

Sined, sealed and delivered


By the said Contractor in the
Presence of
Witness:
Signed by the order and direction
Of the Numaligarh Refinery Ltd.
In the presence of

Signature :
Name

Address :
Signature :
Name
Address :

Witness:

Page 198 of 1178

ANNEXURE-6
TO,
M/s Numaligarh Refinery Limited,
4th Road, Tarun Nagar,
Guwahati- 781005.
Sub : COMPOSITE BANK GUARANTEE FOR
ADVANCE AND SECURITY DEPOSIT.
THIS UNDERTAKING made this day of .
by . (herein after called the Bank which expression shall include its successors and
assigns) in favour in NUMALIGARH REFINERY LTD. 4 th ROAD, TARUN NAGAR, GUWAHATI 781005, ASSAM
(herein after called the OWNER which expression shall include its successors and assigns).
WHEREAS NUMALIGARH REFINERY LIMITED a Govt. of India Enterprise, , 4 th Road,
Tarun Nagar, Guwahati 781005,Assam (hereinafter called the OWNER which expression shall include its/ his/
their successors and assigns / executors, administrators, representatives and assigns) has been awarded in contract
in terms, inter-alia, of the Owners letter of Work order Number . Dtd ..
for executing the (job) for .. at a total value of Rs . To M/S
(herein after called the Said Contract which expression shall include any formal contract
entered into subsequence thereto or in suppression thereof and all modifications to an amendments in the said
contract):
AND WHEREAS the Owner agreed to advanced the Contractor a
(Rupees . only) for utilization for the performance of the work covered by the said contract
(Hereinafter referred to as the said advance which expression shall include any and all further advance made by the
Owner to the Contractor with reference to the said contract) on production of an undertaking from a Bank in respect of
the said advance shall without prejudice to any other mode of recovery available to the Corporation be recoverable by
deduction from the gross accepted value of the Running Account Bills and Final Bill of the Contractor Commencing
with the First Running Account Bill.
AND WHEREAS the Contractor is also required to furnish an undertaking from a Bank in lieu of deposit of 10
% of the value of the Contract towards security deposit (hereinafter referred to as the Security Deposit) valid till the
end of the defect liability period as specified in the said contract.
AND WHEREAS the Owner has agreed to accept the single undertaking from a Bank to cover both the said advance
and the Security Deposit in the name & style of Composite Bank guarantee.
NOW, THEREFORE, in consideration of premises a foregoing and at the request of the Contractor, the Bank hereby
irrevocably and unconditionally undertakes to pay to the owner at Guwahati forthwith on first demand without protest
or demur or proof or condition any and all amounts demanded by the owner in writing from the Bank with reference to
this undertaking up to an aggregate limit of Rs (Rupees .. only).
And the bank doth hereby further agree as follows :I.

The owner shall have the fullest liberty without reference to the Bank and without affecting in any way the
liability of the Bank under this undertaking, at any time and / or from time to time to anywise vary the said
contract and / or any of the terms and conditions thereof the said advance and / or to extend time for
performance of the said contract and /or payment of the said advance in whole or part or to postpone for any
time and /or from time to time any of the said obligations of the contractor and either to enforce or for bear
Page 199 of 1178

II.

III.
IV.

V.
VI.
VII.
VIII.
IX.
X.

from enforcing any of the terms and conditions of or governing the said contract and / or the said Advance, or
the securities, if any, or any of them available to the Owner and the bank shall not be released from its liability
under this presents and the liability of the Bank shall remain in full force and effect with notwithstanding any
exercise by the Owner of the liberty with reference to any or all the matters aforesaid or by reason of time
being given to the contractor or any other forbearance or omission on the part of the owner or any
indulgence, by the owner to the contractor or of any other act , matter or thing whatsoever which under any
law could (but for this provision) have the effect of releasing the Bank from its liability hereunder or any part
thereof.
It shall not be necessary for the Owner to proceed against the Contractor before proceeding against the Bank
and the undertaking herein contain shall be enforceable against the bank as Principal debtor notwithstanding
the existence of any security for any indebtedness of the Contractor to the Owner (including relative to the
said advance or for the Security Deposit) and not with standing that any such security shall at the time when
claims is made against the Bank or Proceedings taken against the Bank hereunder, be outstanding or
unrealised.
As between the Bank and the Owner for the purpose of this undertaking the amount claimed or demanded by
the Owner from the Bank with reference to this undertaking shall be final and binding upon the bank as to the
amount payable by the Bank to the Owner hereunder.
The liability of the Bank to the Owner under this undertaking shall remain in full force and effect
notwithstanding the existence of difference or dispute between the Contractor and the Owner, The Contractor
and the Bank and / or the Bank and the Owner or otherwise howsoever touching or affecting these presents
or the liability of the Contractor to the Owner, and notwithstanding the existence of any instructions or
purported instructions by the contractor or any other person to the Bank not to pay or for any cause with hold
or defer payment to the Corporation under these presents, with the intent that notwithstanding the existence
of such difference, dispute or instruction, the Bank shall be and remain liable to make payment to the Owner
in terms hereof.
This undertaking shall not be affected by any change in our constitution or that of the Contractor or the Owner
or any irregularity in the exercise of borrowing powers by or on behalf of the Contractor.
This undertaking shall be valid for all claims / demands made by the Owner to or upon us upto
.. provided that the Bank shall upon the written request of the Contractor
extended this guarantee by a further period.
The bank doth hereby declare that Shri .. who is the (designation) of the
Bank is authorised to sign this undertaking on behalf of the Bank and to bind the Bank thereby.
The Bank hereby agrees not to revoke the Bank guarantee during its currency except with the previous
consent of the Owner, in writing.
The Bank Guarantee is enforceable in the courts having jurisdiction over Guwahati, (Assam) only.
Not withstanding anything contained herein above our liability under this Guarantee is restricted to
Rs.. (Rupees ) only and it shall remain inforce upto & including
.. (date) unless a claim under this guarantee is made on or before . (date). All
your rights under the said guarantee shall be forfeited and we shall be released & discharged from all liability
there under, our undertaking shall commence from the date of execution.
Yours faithfully,
For and on behalf of the Bank
Name
Designation ..
Seal

Page 200 of 1178

NUMALIGARH REFINERY LIMITED


ASSAM, INDIA

SAFETY & SECURITY REGULATION


(GCC annexure no. 8)

(GCC annexure no. 8)


Page 201 of 1178

INTRODUCTION

Safety in Hydrocarbon Industry such as Refineries, Marketing Installations and LPG


Bottling Plants like our s deserves utmost attention, as these are inherently hazardous. A
good number of contractor workmen are deployed in these sectors to carry out
maintenance, construction and other jobs and these are widely recognized as accident
prone activities. The analysis of the incidents / accidents in the Petroleum Sector reveals
that a large number of such incidents involve contractor workforce which in turn have
resulted in either causality, injury or property damage to owner or and contractor
personnel & property besides leading to operational interruptions and environmental
degradation.

The reasons for accidents are mainly due to unsafe act, unsafe working condition, lack
of training and awareness, inadequate safety management, equipment failure and poor
house keeping. It is seen that unsafe acts and unsafe conditions contribute approximately
88% and 10% of all accidents respectively. It is also said that a safe and alert worker is
safer in unsafe condition than an unsafe and un-alert worker in a safe condition. Most of
the accidents are caused due to inadequate safety management system; same needs to be
prevented.

In order to improve the safety levels in our Refinery Premises, the contractor safety is of
paramount and utmost importance and therefore a good contractor safety management
system must be in place. The Contractors management, supervisor, safety officers
therefore must ensure that all these rules and regulations of this Safety management
system are strictly enforced and monitored with the help and guidance of Owners
Engineer in charge / Safety officers so that precious lives and costly properties can be
saved.

(GCC annexure no. 8)


Page 202 of 1178

CONTENTS
1.0

DUTIES & RESPONSIBILITIES

2.0

SAFETY MANAGEMENT
2.1
2.2
2.3
2.4
2.5
2.6
2.7
2.8
2.9

3.0

SAFETYY PRACTICES AT WORK PLACES


3.1
3.2
3.3

4.0

SAFE PRACTICES FOR INDIVIDUALS


HOUSE KEEPING
EMERGENCY PROCEDURE

MAINTENANCE / CONSTRUCTION ACTIVITIES


4.1
4.2
4.3
4.4
4.5
4.6
4.7
4.8
4.9

5.0

JOB SAFETY ANALYSIS


GATE ENTRY / EXIT PROCEDURE
WORK PERMIT SYSTEM
USE OF PERSONNEL PROTECTIVE EQUIPMENT
INSPECTION / AUDIT
PENALTY FOR NON-COMPLIANCE
REPORTING FIRE / INCIDENT / ACCIDENT
SAFETY COMMITTEE MEETING
SAFETY TRAINING

EXCAVATION OF WORK
LADDERS AND SCAFFOLDS
VEHICLE MOVEMENT
ELECTRICAL SAFETY
WORK OVERHEAD / HOSTING EQUIPMENT
DEMOLITION
HANDLING & LIFTING EQUIPMENT
USE OF OWNERS EQUIPMENT
TEMPORARY OFFICE / SHED

STATUTORY / OISD GUIDELINES

(GCC annexure no. 8)


Page 203 of 1178

1.0

DUTIES & RESPOSIBILITIES OF CONTRACTOR

Contractor should:

Make themselves and their employees aware of all the hazards; provide means and
organization to comply with the safety & health measures required at the workplace before
commencement of any job inside Refinery. Educate workmen about their duties at the
workplaces.

Implement safe methods and practices; deploy appropriate machinery, tools & tackles,
experienced supervisory personnel and skilled work force etc. required for execution.
Ensure inspection and certification of all tools being used. Remove defective tools
immediately.

Prepare a comprehensive and documented plan for implementation, monitoring and


reporting of Health, Safety & Environment (HSE) and implement after its approval.

Nominate / engaged qualified & trained Safety Engineers / Officers reporting to the Site
Incharge for supervision, co-ordination and liaison for the implementation of the safety
plans & procedures.

Ensure that only PPEs of the Owner approved type is used at work site. Arrange suitable
facilities in liaison with the Owner for drinking water, toilets, lighting, etc applicable as per
Laws / Legislation at site.

Ensure strict compliance with work permit system after ensuring that all safety precautions
/ conditions in the permit are complied with and closing the same after job completion.
Arrange for fire protection equipment as per the advice of owner.

Ensure that its employees have completed appropriate health and safety training as required
by the statute / regulation and also as per requirements of the Owner / Consultant. The
documentation of such training imparted to all its employees should be maintained and
produced for verification as required.

Ensure that workers have proper training for their job assignments, including use of
appropriate PPE and first aid fire fighting equipment.

Report each incident and / or injury in accordance with established procedures and assist in
investigation. To maintain accident & nearmiss record in a register

Conduct daily inspections to ensure compliance with safety standards, codes, regulations,
rules and orders applicable to the work concerned. Arrange daily toolbox meeting and
regular site safety meetings and maintain records.

Attend training and ensure participation of his workers for training as per schedule arranged
by the Owner / Consultant and keeps himself updated.

(GCC annexure no. 8)


Page 204 of 1178

Keep records of number of persons working at the site. Also keep a constant liaison with
EIC / Owners representative on safety issues.

2.0

SAFETY MANAGEMENT

2.1

JOB SAFETY ANALYSIS

Job safety analysis provides the Contractor, Safety Officer or Supervsior a mechanism to
take a detailed look at the individual task how it is performed and what are its inherent hazards
and then take prevntive actions accordingly. Contractor must do the exercise for all critical
activities and submit it to Owners EIC for approval before taking up a Job. A job safety analysis
includes the following five steps:

Select a Job

Break the Job down into sequence of steps

Indentify the hazards against each step

Apply the Control to the hazards

Evaluate the controls

2.2

GATE ENTRY / EXIT PROCEDURE & TRAINING

Being a major chemical hazard industry restriction of men and materials to Refinery and
Terminal operations are very essential both for safety and security point of view. Therefore on
award of a contract and prior to commencement of work the contractor must do all the formalities
to get entry pass and must show identity/gate pass at entry point. All the persons must carry gate
pass all the time while in Factory premises which may be checked by Owners representatives or
CISF at any time.
The present gate pass system for Contractor / Supervisors / Workmen / Vendors / Visitors
has been divided in following groups:
1.

Permanent Photo Gate Pass :

a.
b.

Modality : Issued to those workmen, who have been deployed for one month or more.
Validity : Initial for a maximum period of 03 month, which may then be extended further
on recommendation from NRL EIC.
Format : Printed format available with CISF.
Signatories (in sequence) : Signature by holder, Contractor, NRL EIC, P&A, CISF.
Necessary documents :

c.
d.
e.

Completely filled up format along with sign and seal of all signatories
Two copies of recent passport photographs.
Residential Proof
Proof of Fire Training taken in NRL F&S Deptt.

(GCC annexure no. 8)


Page 205 of 1178

f.

Documents considered as Residential Proof :

2.

Temporary Gate Pass :

a.
b.

Modality : Issued to those workmen, who have been deployed for less than one month.
Validity : Initial for a maximum period of 15 days, which may then be extended further
for maximum 15 days on recommendation from NRL EIC.
Format : Soft Copy of format available in NRL P&A.
Signatories (in sequence) : Signature by holder, Contractor, NRL EIC, P&A, CISF.
Necessary documents :

c.
d.
e.

f.

g.

c.
d.
e.

4.

PRC (issued by District / Sub Division Authority.


Certificate issued by Village Head / Municipality Board Head, verified by Police Authority.
Pass Port / Pan Card / Driving License / Voter Identity Card
Documents considered as Residential Proof :

a.
b.

Completely filled up format (both gate pass format and bio-data format) along with sign
and seal of all signatories
Two copies of recent passport photographs.
Residential Proof
Proof of Fire Training taken in NRL F&S Deptt.
Documents considered as Residential Proof :

3.

PRC (issued by District / Sub Division Authority).


Certificate issued by Village Head / Municipality Board Head, verified by Police Authority.
Pass Port / Pan Card / Driving License / Voter Identity Card

All documents applicable in Permanent Pass.


Village / Town Head certification
Special Temporary Pass :
Modality : Issued to Executives of outside agency who visit NRL on temporary assignment.
Validity : Initial for a maximum period of 15 days, which may then be extended further for
maximum 15 days on recommendation from NRL EIC.
Format : Soft Copy of format available in NRL P&A.
Signatories (in sequence) : Signature by NRL EIC, P&A, CISF.
Necessary documents :
Completely filled up format along with sign and seal of all signatories.
Photocopy of Identity Card from concerned organization attested by NRL EIC, or recent
Pass port size Photograph.
Temporary Group Pass :

(GCC annexure no. 8)


Page 206 of 1178

a.

Modality : Group passes are issued whenever larger number of contractors workers are
required for plant overhaul and other short duration big jobs like mass concreting.
Validity : for 2 / 3 days on recommendation from NRL EIC.
Requirement : (i) List of all workmen along with their address (permanent and present
address) and recent photographs (ii) undertaking from contractor (forwarded by NRL EIC),
taking all responsibility of activities of the workmen.
Signatories (in sequence) : Signature by Contractors representative, NRL EIC, P&A &
CISF.

b.
c.
d.
5.

Vehicle Pass for Contractors: Refer clause 4.3.1

6.

Special permission for holidays / Sundays / Night:

Modality: Special permission is required for working on holidays / Sunday / nights. For
this, request letter, routed through NRL EIC & P&A, is to be initiated by the concerned
contractor to CISF.
7.

Material / Equipment Entry and exit:

Entry / Exit of material or equipment brought by the Contractor will be allowed through the
designated Gate as per procedure and policy of the company. In general, for any material /
equipments brought inside the Refinery by the Contractors the challan must be endorsed at the
designated Gate by Security Staff (CISF) and then taken to the authorized Representative of the
Owner for checking before it is taken to site or put to use. While taking out the materials out of
the Refinery, the same has to be certified by the same authorized Representative of Owner and
the material gate pass along with stamped challan indicating cross reference to the gate pass will
be handed over to security person at the designated Gate. Security Section will keep a record of
Contractors men who enter the Refinery and keep P&A informed. The Security Staff will check
Contractors vehicles including cars at the Gate.

2.3

WORK PERMIT SYSTEM

The Work Permit System is an important tool for ensuring safety in Hydrocarbon
Processing & Handling Installations like Refinery, Marketing Terminals, LPG Bottling Plant, etc.
For the safety of the personnel, machineries & plants, a safe and user friendly Work Permit
System has been formulated in line with OISD & other statutory guidelines. If a work has to be
performed by any person other than the operating personnel of that area, a duly authorized written
permit shall be obtained by the executing agency before commencement of work. Such Permit is
valid only for a specific job for a specific period. Every Contractor must comply with this Work
Permit System without fail. If a work has to be performed by any person other than the operating
personnel in that area, a duly authorized written Permit must be obtained by the person / agency
executing the job before commencement of work. Since several maintenance & construction jobs
are carried out with assistance from Contractors, it is essential to provide sufficient exposure to
contractors, their supervisor and workmen about this Permit System. Work Permits are normally
not issued directly to any Contractor.
In generals NRL has the following system of permits.
a)

Hot Work Permit: Combined for hot job and confined space entry

(GCC annexure no. 8)


Page 207 of 1178

b)
c)
d)
e)
f)
g)
h)

Cold work permit


Excavation permits
Working at height
Radiography permits
Electrical lock out permit
Road excavation permits
Mobile material handling equipment permit

If required contractor has to prepare and submit job safety plan for special nature of job
along with the permit which are to be approved by EIC and Fire and Safety deptt. It is normally
the contractors responsibility to fulfill the conditions of permit like keeping/wearing PPEs,
Harness and life lines , gas detector , Portable fire extinguishers, spray nozzles, Fire hoses etc.,
however owner may also supply the same and if feel necessary may be charged also.
For the entire jobs, permits are to be taken as per owners prescribed format and procedure
and must be initiated & get it signed by Owners designated representatives and other depts. as
per procedure. Contractors working within Refinery without valid work permit or violating
condition of permit may be panelized and shall be removed from the approved list of company
contractors.
2.3.1

Special notes:

Before starting any work, contractor must obtained work permit.

Extension of permit must be taken in advance if job is to be executed further.

The conditions of permit must be satisfied at all the time.

For obtaining permit contractor must send qualifie d person/supervisor for taking permit
who has sufficient knowledge about the job.

The work permit is to be kept in the actual work site during execution.

The Owner representative may any time check the permit and permit conditions and has the
authority to stop the job.

All the jobs must be stopped on hearing the siren, which are mentioned in the other clauses
as per emergency procedure. And in such cases again fresh permissions are to be taken for
restarting the job after normalcy.

Electricity driven appliances such as drills, grinders, etc. require a permit before they are to
be used in plants, refinery roads, etc.

In case of diesel generating sets are required to be used for any particular work, the
contractor shall arrange for necessary, certificate for uses from Govt. Elect. Inspector. The
wiring of DG set shall be with Double earthling ELCB and approved by NRL EIC.

2.4

USE OF PERSONNEL PROTECTIVE EQUIPMENTS:

(GCC annexure no. 8)


Page 208 of 1178

The Personal Protective Equipments (PPE) are used at work site to reduce risk of
dangerous occurrences and provide a physical barrier between the user and the hazard. It is of
course of primary importance that Personal Protective Equipment (PPE) are carefully selected
before procurement and then maintained. Improper selection, use and maintenance can only cause
danger to the life of the user. All personnel using PPEs should be thoroughly trained about the
right use of Personal Protective Equipment (PPE), its upkeepment and maintenance by the
Contractor. If required, guidance from Owners representatives should be taken. PPEs are two
types - Non-respiratory Personal Protective Equipment & Respiratory Personal Protective
Equipment. The Contractor should follow the following guidelines.

It is the prime responsibility of the Contractor to supply all PPEs to his workmen and strict
adherence of the compliance of the same at the work place. He cannot allow his worker to
perform job without using the requisite PPE for the job. Owner may issue any of these
PPEs to Contractor, if available, on chargeable basis.

All the PPE should be of BIS Standard or equivalent International standard. All PPEs like
Safety Helmet, Safety Shoe, Boiler Suit, Safety Belt, Harness, Gloves, Chemical suit,
Mask, Welding goggles, Eye shield, Ear plug, Ear muff, BA apparatus, Life line, Mask for
Toxic Gases should be procured as per this standard and supplied to his worker.

Contactor should also ensure that these PPEs are replaced as per guidelines.

A register for issue of PPEs to the workers is to be maintained by the contractor at site
which may be checked by owners representatives.

Certain PPE like helmet, Safety Shoe and Boiler suit will be checked at Main Entry and
Owner will stop entry of such persons who are not having these PPEs.

Contractor should take advice from owner the probable requirement of PPE s for a specific
job before quoting or submitting his tender.

The contractor has to train his persons about the usage of PPEs.

Owner may check the quality of the PPEs supplied by the contractor to his workers through
competent persons. Owner may also stop work and impose penalty to the Contractor for not
using PPEs by their employees.

2.5

INSPECTION / AUDIT

Inspection / Audit is a tool to evaluate compliance of all safety requirements inside our
Refinery Premises. Most of the relevant information can be gathered through site inspection using
ready-made checklists to ensure that the Contractors are following the rules and regulations at
work site. Contractors are therefore required to develop checklists in consultation with Owners
EIC & Safety Officers. Before starting a job and at regular interval thereafter, Contractors
supervisor and Owners representative should inspect as per the checklist and take appropriate
action in case of non-compliance.

2.6

PENALTY FOR NON-COMPLIANCE

(GCC annexure no. 8)


Page 209 of 1178

In order to ensure 100% compliance of safety related regulations and procedures and nonuse of PPE, penalty will be imposed on the Contractors or their Workmen not adhering to permit
conditions / safety rules & regulations. The Contractors must endeavour to avoid penalty by
encouraging, motivating and making their employees aware about all the Safety regulations.
Remember that the purpose of this scheme is to ensure safety of the personnel & property. A few
of the non-compliances are as under:

Non-usage of PPEs / Safety Belt


Violation of safety permit conditions
Non-barricading of area
Working without valid work permit
Unauthorized road closure
The Penalties on the Contractor or their workmen may be in the form of:

Warning

Seizure of Gate Pass

Denying Entry / Entry Pass renewal


Compulsory Training at Contractors cost
Delisting
2.

Owners authorized representatives will report such violations to the concerned


departmental head for imposing necessary penalty.

The above penalties shall be double in case of violations more than 3 times during
the contractual period for a particular contract.

8.

Imposing any penalties for violation of HSE norms does not absolve the
Contractors from their contractual obligation / responsibility.

9.

Contractors shall own full responsibility for any accident and injury to any of their
employees or property due to violation of HSE norms.

10.

All such financial Penalties imposed on Contractors shall be considered for


evaluation of Contractors performance for tendering.

2.6.1
Sl
1
2
3
4
5

ANNEXURE - I - FINANCIAL DETERRENCE FOR NON-COMPLIANCE


Non-compliance Safety Regulations
Non-use of PPE like Helmet / Safety shoes / Etc.
Working without valid work permit (Cold work)
Hot work without proper permit / clearance
Non-use ELCB, Use of non-standard socket, poor cable joint,
laying wire / cables on roads, electrical jobs by incompetent
person, use of more than 24V power in confined space.
Working at height without safety belt, using non-standard
scaffolding and not arranging fall protection arrangement.

Penalty
Rs. 100/day/ item / person
Rs. 500/ per occasion
Rs 1000/ per occasion
Rs.500/ per item per day
Rs. 300/ per case per day

(GCC annexure no. 8)


Page 210 of 1178

Handling of compressed gas cylinders without trolley, jubilee


clips, double gauge regulator & improper storage & handling.
Non fencing / barricading of excavated areas
Use of domestic LPG for cutting purpose
Not providing shoring / strutting / proper slope and dumping
at a place other than designated ones.
Over speeding / rash driving, (> 25Km/Hr) or wrong parking.
Non-provision of fire fighting eqpt as per permit conditions.
Unauthorized Road closure/ blockage.
Non-deployment of safety supervisor / supervisor responsible
for safety at work site.
Poor Housekeeping
Failure to comply any safety conditions as per job safety plan.

7
8
9
10
11
12
13
14
15

2.6.2

ANNEXURE II : FORM FOR INTIMATION

1.
2.
3.
4.

TO
NAME OF THE CONTRACTOR
DATE & TIME OF VIOLATION
AREA / LOCATION / UNIT
DETAILS OF VOILATION

5.
Sl

Description of violation (Pl indicate the


penalty clause no)

Rs. 200/ per item per day


Rs. 500/ per occasion
Rs. 500/- per occasion
Rs. 1000/- per occasion
Rs. 500/- per occasion
Rs. 500/- per item per day
Rs. 500/- per occasion
Rs. 500/-per week
Rs. 500/- per day
Rs. 500/- per occasion

: EIC / HOD
:
:
:
:
Penalty

Remarks

1
2
Name:

2.7

Signature:

Date:

REPORTING UNSAFE ACTS/CONDITIONS/FIRE/


ACCIDENT / INJURIES / HAZARDS ETC

INCIDENT

If the Contractors employee notices any oil leak, fire or hazard or any other abnormal
situation including unsafe acts and conditions he should immediately report to owners
representatives.
Also Refer emergency procedure clauses 3.3
2.7.1

Hazard communication including fire reporting and control:

Contractor must familiarize themselves about all probable sources of hazards like Fire,
Explosion or Toxic release inside the Refinery & Marketing Terminal. He in turn will also ensure
that the same information has been passed to his supervisor and workmen. Proper record of such
dissemination of information must be kept by the Contractor and submit to the Engineer In charge
on demand.
2.7.2

Action by person noticing Fire / Emergency situation are as under:

(GCC annexure no. 8)


Page 211 of 1178

1.

Attempt to extinguish fire with equipment available.

2.

Inform NRL personnel immediately available in the job / unit.

3.

Operate Fire Alarm (MCP) and / or inform Fire Station on telephone No.333/444 giving
specific information like identity of caller, location of fire/incident, other site information
like road blocked, etc. for ensuring earliest arrival of fire crew & equipment.

2.7.3

Reporting Accident / Injuries and Records :

According to the Factory & Other Acts, any workman sustaining an injury in the Refinery
and then absenting himself from work from more than 48hours, his accident report is to be
sent to the Government authorities. To comply with this regulation, it is the responsibility
of the Contractor to inform immediately to Owners representative regarding the accident,
which may occur to his employee while working in the Refinery premises.

If any Contractor employee is referred to an outside hospital as a result of an injury


suffered by him and whether hospitalization is required or not, the Contractor will keep
Owner posted on day to day basis about the condition of the injured person. Contractors to
maintain proper records of Accidents of his personnel.

Any injury must be reported to the Occupational Health Centre (OHC) and EIC
immediately. Also Contractor must fill in the First Information Report (FIR) within 4 hours
from the incident and the accident investigation Report (AIR) within 24 hours of the
incident.

Contractors are also required to submit the safety statistics like accident / incident /
injuries for the last 3 consecutive years for the various jobs executed by them in
various work sites along with tender.

2.7.4

FIRST AID / TREATMENT OF INJURIES:

In the event of any injury sustained by any of Contractors employees within Refinery &
Marketing Terminal Premises, it should be informed in 222/3700. The Contractor should
ensure that FIRST- Aid should be immediately made available to the victim.

Facilities for treatment of injuries (FIRST AID) are available at all times at the company
Occupational Health Center. Injuries should be treated with a minimum of delay.
Contractors are to follow the advice given by the Occupational Health Centre for the
subsequent treatment.

Contractor shall arrange expenses for Medical treatment including charges during
hospitalization of Contractors Personnel.

2.8

SAFETY COMMITTEE MEETING:

To maintain awareness, update training, convey important safety and health information,
Safety Meetings should be held at a periodic interval. The Contractor, their Supervisors & Safety
supervisors, should attend such meetings. The Owners Supervisor / EIC and Safety Officers may

(GCC annexure no. 8)


Page 212 of 1178

also attend these meetings at random basis. The Contractors should maintain record of these
meetings. Following three types of safety meetings should be held.
2.8.1
2.8.2
2.8.3

Tool Box Meeting


Site Safety Committee Meeting
Periodic Safety Review Meeting

2.8.1

Toolbox meeting

To maintain awareness, update training and convey important safety and health
information, contractor supervisors should conduct toolbox meetings at site prior to start of work.
All Contractor workmen should attend this meeting. The Owners Supervisor / EIC & Safety
Officers may also attend this meeting. The frequency of Toolbox meeting is to be decided based
on the circumstances.
2.8.2

Site Safety Committee Meeting

The Safety Committee should include representatives from Owner, Consultant &
Contractor and it should be headed by EIC. The purpose of this Committee is to enable Owner &
Contractor to monitor Site safety to prevent accidents and improve working condition. Its size &
membership will depend on the size and nature of job. Owners EIC / Safety Officer will guide in
this matter.
The Safety Committee should have monthly meeting and the outcome of these meetings should
be documented. The functions carried out by safety committee should include:
i.
ii.
iii.
2.8.3

Review compliance status of pending items of last Safety meetings.


Discussion on incident / accident / near-miss reports to make appropriate recommendation
for prevention. Examination / evaluation of suggestions made by workmen.
Forward recommendation to Apex Body for consideration / approval.
Safety Review Meeting

This meeting is generally be headed by the Location head and attended by Owners
Supervisor / EIC / Safety Officer and may be by all concerned department heads. Prime purpose
of this review is to ensure that all the recommendations of various committees are being complied
with. The frequency of the meeting is at least once in every quarter. All the investigation reports /
audit findings with status of implementation shall be discussed.

2.9

SAFETY TRAINING

F&S Training is mandatory for all Contractor employees for getting a entry pass and also
before start of any work inside the Refinery Premises.
a

Training of Contractors Proprietor, Partners, Directors, etc:

The Proprietors, Partners, Directors of the Contractors who have ultimate responsibility to
carry out the work must undergo a comprehensive safety familiarization programme.

(GCC annexure no. 8)


Page 213 of 1178

This programme would be conducted once in a quarter by Fire & Safety / Training &
Development Section the schedule of which will normally be notified in advance.

On complete ion of the programme a certificate of Attendance / Safety training card will be
issued to each participants which will be required for issue of Entry pass.

Supe rvisors Training:

Contractors supervisor will have to undergo 2 days training on Health, Safety and
Environment (HSE) in Refinery followed by one day training on Work Permit Systems.

On 3rd day a test will be held which may be consisting of written exam, viva or both.

HSE training card would be issued on the last day of the month to the supervisors who
successfully qualify these tests. Training card issued would be valid for 1 year.

Workmens Training:

Contractors workmen will have to undergo one days classroom and practical training on
Safety in operation before commencement of the job.
On completion of Training, Certificate of Attendance would be issued by F&S Section.
The Certificate of Attendance would remain valid for a period of one year. However, the
same may be required for rectification with the same procedure if the workman is found
violating any safety norms or indulging any unsafe act.

Entry pass would be issued on production of valid certificate only.

Refresher Training:

Supervisors / workmen will be required to undergo refresher training from time to time as
decided by Fire & Safety Section. The coverage & methodology of Refresher Training would be
same as the initial training.

2.10 MEDICAL CERTIFICATE


Contractor will ensure that workers including Supervisors are medically examined by a
certified surgeon / Occupational Health Physician having qualification of MBBS+AFIH as per
Assam Factories Rule, 1960 or any competent physician before deployment on the job. Only
medically sound person as certified by above medical practitioner would be allowed to do the job.
Workmen deployed on high risk jobs like working in confined space, working at height, working
under water, etc. must also be additionally certified for such jobs.
The medical certificates older than more than 6 months will not be accepted.
Health Assurance certificates submitted by the Contractors would be checked at random by the
Refinery medical officers.

3.0

SAFETY PRACTICES AT WORK PLACES:

3.1

SAFE PRACTICES FOR INDIVIDUALS


(GCC annexure no. 8)

Page 214 of 1178

Refinery being a highly hazardous industry it is mandatory that the Contractors employees
follow all applicable safe practices and confine to the work place only and neither move from
their job site nor loiter around the Refinery operating and other Units. They will not be allowed to
relax or sleep in the operating units even in the period of work breaks. It is Contractors
responsibility to explain all the safety regulations / instructions to his employees. All the
Contractors and their employees must ensure the following.
3.1.1
3.1.2
3.1.3
3.1.4

General Loss Control Rules


Hazard Communication
Movement Inside Refinery
Dos & Donts

3.1.1

General Loss Control Rules:

Numaligarh Refinery have some general Loss control rules, which will be reviewed after a
periodic interval. All concerned should obey these Loss Control Rules.
1.

Every employee / visitor / contractor / contractor employee must observe safety rules /
precautions and insist on its observance by others also.

2.

Smoking is strictly prohibited inside Refinery & Marketing Terminal Premises.

3.

Carrying of matches or any other means of ignition source is strictly prohibited in Refinery
& Marketing Terminal Premises. Before entering the Refinery & Marketing Terminal
Premises, matches and lighters must be deposited at the Security Main Gate.

4.

Do not wear loose clothing like Dhoti, Tie, etc in plant area as it is dangerous near running
machinery.

5.

Wear cotton protective suits. Synthetic cloths may generate static electricity, which can be
source of ignition in hydrocarbon processing plant.

7.

In case of any accident / fire incident / dangerous occurrence, immediately report to your
supervisor / guide and telephone Fire & Safety dept at Tel: 333/444. Get first aid promptly
at Occupational Health Centre.

8.

Dont touch any item inside the Refinery and carry out any job / operation without proper
authorization.

9.

Before the start of any job be sure you know how to do it safely. If in doubt, ask your
supervisor and do not start the activity till you are fully aware of the job safety plan.

10.

Fire fighting and safety equipments must be kept in designated places and access to be kept
unobstructed.

11.

Only Diesel driven vehicles fitted with approved spark arrestor are allowed in designated
roads inside the Refinery & Marketing Terminal Premises.

12.

All stairways, platforms and walkways must be kept clear at all times.

(GCC annexure no. 8)


Page 215 of 1178

13.

If working in an isolated place, keep in touch with the person designated by your
supervisor.

13.
15.

Ensure conspicuous display of activities in progress or updated job status suitably at the
entry point of isolated and confined work place eg. Opening of vessel, column, etc.
Mobile phones / Cameras are strictly prohibited inside the refinery complex.

16.

Non-sparking tools must be used in Hydrogen / LPG handling areas.

3.1.2

Movement inside Refinery / Marketing Terminal Premises

1.

Always use walkways instead of short cuts. No one should walk through or across any
operative units unless their duties require them to do so.

2.

Walking on or over any rolling item, mechanical roller or conveyor is prohibited. Avoid
walking on railroad tracks. Passing under railway wagon as a short cut is dangerous and
strictly prohibited.

3.1.3

Dos & Donts

1.

NO WORK is to be started until permits are obtained.

2.

When work is completed, all le ft over junk and tools are to be removed to the proper /
designated places.

3.

A guard may not be removed or adjusted while machinery is not operation. Guards must be
replaced before machinery is put back into operation.

4.

All the tools to be used on job should be of good quality and good condition. Defective
tools are dangerous. Dont leave tool or material from where it may accidentally drop on
persons below.

5.

During unit shutdown if ladders, grating or handrails are removed safety ropes must be
placed around the opening to eliminate the danger of fall.

Before starting excavation inside the refinery approval must first be obtained to avoid any
possible damage of electrical cables or pipelines. The excavation more than 1.5 m deep
must be properly shored up before any employee is permitted to work on it.

Goggles or shields must be used when working on emery wheels, brushes, chipping etc., or
any other circumstances where there are possible eye hazards.

14

No clothing or any inflammable material is to be dried out on steam lines or any other hot
equipment.

15

Personnel handling corrosive chemicals such acid, caustic soda etc must wear Protective
clothing & equipment. Gas masks, if required, can be obtained from the F&S.

18.

Drums, full or empty may not be used as worked benches or supports for any job, or in
place of ladders.

(GCC annexure no. 8)


Page 216 of 1178

21.

When a person is working in any vessel in the immediate vicinity of operating units, one
person must be stationed at the opening of the vessel as a watchman.

22.

Acetylene, Oxygen Cylinders must not be taken inside a Closed Vessel under any
circumstances. Torches always be taken outside the vessel for lighting & when not in use.
It is strictly prohibited to use any grade of petrol or any other inflammable liquid or
corrosive chemicals such as caustic soda or acid for cleaning purposes.

24.
25.

Transporting or storing of petrol / diesel or light products or corrosive chemicals etc. in any
open container is strictly prohibited.

27.

Do not transport samples by cycles, which are not equipped with special carriers.

28.

Walking on pipelines is prohibited for both insulated and un-insulated Pipeline and shall be
considered as major violation of safety norms.

29.

Use of Owners Facilities : Because of limited facilities Contractors employees are not
normally permitted to use the Refinery locker rooms, mobile canteen or sanitary facilities
provided for Owners employees.

30.

Lost and Found : Enquiries pertaining to lost and found property may be made at the
Security Section. Article found by an individual are to deposit in the Security Section.

3.2

HOUSEKEEPING

3.2.1 Housekeeping is an important aspect towards maintaining a healthy & safe work
environment inside any Industry. If proper housekeeping can be maintained, lots of proble ms are
automatically resolved. The Contractor therefore must ensure for removal of scrap, inflammable
material, waste and debris at appropriate interval including proper storage of materials and
equipment. The debris, scrap and other unwanted materials generated out of the activities carried
out by the Contractors must be removed from site and shifted to the designated location or as
instructed by EIC. The Contractor may ensure the following.

Ensure proper storage of both Owners / Contractors materials & equipment at site used
for carrying out the maintenance or construction job.

Remove the loose materials, which are not required for use. Accumulation of these at the
site can obstruct means of access to workplaces and passageways. Scrap generated out of
the maintenance job should also be removed.

Workplaces and passageways, that are slippery owing to oil, grease or other causes, should
be cleaned up or strewn with sand, sawdust, ash etc.

The workplace to be kept clean on continuous basis. Even for continued nature of work the
work place must be cleaned not later than every four hour basis, non compliance of which
shall be treated as major violation of safety norms.

(GCC annexure no. 8)


Page 217 of 1178

Before offering a completed job for final inspection/acceptance Contractor must ensure that
all maintanance waste, scrap and other disposable items are removed from the workplace.
Failing the same will call for rejection of inspection call and the contractor shall be
penalised for the wastage of inspectors time through necessary recovery from their bill.

All disposable material and scrap shall be dumped in the specified location only and panel
recovery shall be made if found dumped in other location. It may be noted that in all the
item rate contarct housekeeping is a part of the activities and as such deduction will be
made in case of non-compliance.

3.2.2. Worksite Inspection Claerance Report


The following report to be attaeched with the final bill. The report should be filled up and signed
after joint inspection after completion of work. Inspection should be carried out joinly by the
represenataives of EIC, production deptt or area in charge and contractor represenataive.
i

Formate for worksite Inspection Clearance report

Inspection Date

Time

LOA no Name of the Work / Cleaning Status


Worksite
Workable Material
Stacked properly

: Yes / No

Left scattered

: Yes / No

Scrap Material
Transported to scrap yard : Yes / No
Left out at site

: Yes / No

Waste Material
Transported to waste yard : Yes / No
Left out at site
Name of Representative

: Yes / No
Signature

Site I/C - Contractor


EIC - Maintenance
Area I/C - Operation

(GCC annexure no. 8)


Page 218 of 1178

3.3

EMERGENCY PROCEDURES

Emergencies like fires, explosion, leakages or accidents may occur at any time and in any
case if contractors personnel notice such abnormality he should immediately inform nearby NRL
employees or Fire Station. He may use any of the following modes of communication to intimate
Fire Station / Occupational Health Centre about the incident / accident.
i
ii
iii
iv
v

Intercom telephone to Fire Control room 333/444


Breaking MCP (Manual call point)
VHF Channel-8
PA system
Occupational Health Centre ( Ph 222) in case of injury

However, as a responsible person he should use portable Fire Fighting media in case of Fire
and inform immediately the nearby Owners representative / Fire Station.
3.3.1

Siren Code: To communicate during emergency, NRL has following siren code:

i Minor fire
ii Major Fire
iii Emergency
Iv All clear
3.3.2

: No siren
: Waling sound for 2 minutes
: In case disaster wailing siren will be sounded for 2 minutes thrice
at a gap of 2 minutes in subsequent blowing.
: 2 minutes straight siren

Important Procedures to be observed during Emergency

If the Contractors employees notice any oil leak or fire, he should immediately report to
Owners representatives or Fire Station by using any one of the communication mode
mentioned above and stop all the jobs.

On hearing siren immediately work should be stopped, shut off the engines, such as
welding machines and take advise from owners representatives.

Those who are using firewater for any purpose must immediately stop using the same and
must shut off the hydrant valve from which water being taken.

Only when the all-clear siren is blown work should be resumed. Fresh permits should be
taken before commencing work in such cases.

Assist owner personnel in mitigating emergency situation as per advice.

Any contractor who is driving vehicle when the Fire Siren Sounds should park his vehicle
at a suitable location away from the site of Fire.

4.0

MAINTENANCE / CONSTRUCTION ACTIVITIES

4.1

EXCAVATION

(GCC annexure no. 8)


Page 219 of 1178

Any excavation work inside the Refinery & Marketing Terminal Premises may affect
underground sewers / telephone lines / cables / pipelines as a result of which there may be Fire &
Explosion Accident or shutdown of the Plant. Any excavation within the limits of the refinery
whether carried out by earth moving equipment or hands tools, requires an excavation clearance
permit. It must be initiated & signed by Owners representative and other depts. as per procedure.
The basic guidelines for excavation is as under:
4.1.1

General Provisions:

Entire requirements as per IS-3764 & OISD 192 & 207 guidelines should be followed. All
excavation work should be planned. The method of excavation and type of support work
required should be decided considering the stability of the ground & affect on adjoining
buildings, roads, underground pipes, cables or any other structures.

All excavation work should be supervised and inspected for any defect regularly.

Safe angle of repose while excavating trenches exceeding 1.5m-depth upto 3.0m should be
maintained. Based on site conditions, provide proper slope, usually 450 ,and suitable bench
of 0.5m width at every 1.5m depth of excavation in all soils except hard rock or provide
proper shoring and strutting to prevent cave-in or slides.

Don't allow vehicles to operate too close to excavated area. Barricade should be provided.

Contractor shall not make any underground road crossing without the specific prior
approval of the Owners representative. The Owners representatives shall make alternate
arrangement for emergency movement of fire tenders. Area drug-up will be kept with
Road closed barrier. Side berm of Road should invariably be excavated manually.

Dumping of excavated earth should be done at the designated area only. Penalty
will be imposed in case of non-compliance. Checklist to be prepared and to be
submitted to EICs before commencement of any excavation.

4.1.2

Checklist for Excavation Clearance

Sl
i.
ii.

ITEM

----

----

iii.

Whether barricading with glowing caution board is provided?

iv.

Condition of the area where excavated earth is to be dumped.

v.

Others

Signature of Contractors Site In charge

4.2

REMARKS

Whether excavation hot work permit is taken?


Compliance status of precautions suggested in the permit.

Signature of EIC

LADDERS AND SCAFFOLDS


(GCC annexure no. 8)

Page 220 of 1178

Accidents are also caused by the ladders falling or the climber losing his balance or failure
of scaffolds. As such, utmost care should be taken for these two items normally used extensively
for maintenance and construction purpose inside the Refinery. Some of the safe practices as listed
below are to be observed before commencement of work.
i

Make sure that ladder is not defective or broken and is not a repaired one. All ladders used
must be sound construction and the right length for the job in hand. The free length must
extend by 1.5 meters above the point of landing but should not be more than 1/4th of the
ladder length. No portable single ladder shall be over 9 meter in length.

iii.

Short ladder must not be tied together to give greater lengths. All ladders of 6 m or above
should be tied to the structure on which they are resting to prevent from slipping. If they
cannot be fixed with reasonable security, a worker must be stationed at the base of the
ladder to foot it to prevent slipping. Ensure that the ladder is placed at a safe angle to
prevent slip or fall back.

iv

Metal ladders may not be used for electrical work.

Every member of scaffolding must be of sound construction. Steel planks used in scaffolds
should be carefully inspected and should be tied on both sides with suitable fixing
arrangements to the pipes. Scaffolding must not be overloaded.

ii

The Steel pipe & clamp to be used must be of good quality. The spacing between the
vertical & horizontal members of the scaffolding should not be more than 1.5m and 1 meter
respectively. The scaffolding should be further strengthened with cross bracing and stays.

iii

The scaffolds should be provided with short climbs ladders for safe ascending / descending
of workmen in the job. Only those men who are well trained / experienced in erecting
scaffolding should be engaged for scaffolding work. The men working in the actual
erection / dismantling of the scaffolding and all persons using the scaffolding must use
suitable PPEs.

iv

Bamboo or other flammable material is not allowed inside refinery for any type of
scaffolding work other than specific purposes.

Every opening in the floor of a building or in a working platform shall be provided with
suitable means to prevent the fall of persons of materials by providing suitable fencing or
railing.

vii

The Contractor or his representative shall check the approach platform to scaffolding for
correctness and shall put a tag with signature that it is checked by them and found as per
standard scaffolding norms. If required, necessary certificates regarding stability of such
arrangement should be taken from the competent person before it is put to use.

4.3

VEHICLE MOVEMENT

Vehicles are always a probable source of ignition and as such it is considered as a hazard.
In petroleum refining installation, presence of hydrocarbon or other inflammable vapour
cant be ruled out. A minor source of ignition may cause fire & explosion and as such
(GCC annexure no. 8)
Page 221 of 1178

movement of vehicle inside the Refinery is to be controlled. With this in mind vehicles
shall normally be kept outside the Main gate and a limited number of vehicles will be
allowed to ply. No petrol engine driven vehicle is allowed to ply inside the Refinery.
Motorcycles & Cycles should also be parked in the designated area outside the Main
Gate.
However, some vehicles / mobile equipment, etc required for carrying out operation,
maintenance & project activities may be allowed to ply inside the Refinery after
certification with suitable justifications by the Engineer In-charge.
Vehicle Owner & Driver of the vehicles, which are allowed to ply inside the Refinery
Premises, must ensure to comply the following regulations. All relevant documents like
RC, Insurance, License, PUC, Road tax clearances etc should be kept in the vehicle.
4.3.1
4.3.2
4.3.3
4.3.4
4.3.5
4.3.6
4.3.7
4.3.8

Permit for Vehicle & Driver


Dress code for Driver & Licensee
Fire & Safety Training
Diesel Vehicle / Spark Arrestor
Designated Parking Place
Speed Limit
Designated Route / No Entry
Precautions / Regulations for Heavy Vehicles

4.3.1

Permit for Vehicle & Driver:

Vehicle Pass for contractors:


a.

Modality: Vehicle pass is not issued to personal cars used by contractors for their outside
movement. However, if used for site activities (truck, dumper, maintenance van, etc), gate
pass is issued for such vehicles on recommendation from NRL EIC. Only Diesel driven
vehicles fitted with CCOE approved spark arrestors will be given gate pass.
Validity: Initial for a maximum period of 03 month, which may then be extended further on
recommendation from NRL Engineer In-Charge.
Format: Printed format available with CISF.
Gate pass of driver will be as per procedure for contractors workmen, based on application
along with all relevant documents. However few specific requirements are also shown here.
Signatories (in sequence): Signatures of Contractor, NRL EIC, P&A, CISF.
Necessary documents:

b.
c.
d.
e.
f.

Completely filled up format along with sign and seal of all signatories.
Copy of RC, Insurance, PUC Certificate, Fitness Certificate.
Copy of valid Driving License of the driver.
The owner must apply for entry pass both for vehicle and driver to CISF through P&A in
the prescribed format attaching all necessary documents.
All vehicles used inside the Refinery must be mechanically sound and having a current
vehicle registration applicable as per Motor Vehicle Act. No unauthorized person other
than the authorized driver of that vehicle is permitted to drive the vehicle. Action may be
taken against the owner in case it is violated.

(GCC annexure no. 8)


Page 222 of 1178

4.3.2

Dress Code for Driver & Licensee:


The driver must have valid driving license and must wear uniform.

4.3.3

Fire & Safety Training:


Training on Fire & Safety is imparted to all Drivers / Helpers and after the training
program, Safety Training Card is issued to the Drivers. The Drivers must keep this Safety
training card with them. The Training card will be ceased if any Driver is found violating
the safety instructions. Drivers having the formal permit must ensure to comply the
following:

Adherence to speed limit


Actions in case of emergency siren
Safety precautions to be exercised while driving the vehicle inside Refinery.

Regular Safety briefing is also normally carried out for the Drivers / Helpers by the
Company employees.
4.3.4

Diesel Vehicle / Spark Arrestor:

Only diesel engine driven vehicle having CCOE (PESO) approved spark arrester is
allowed to ply inside the operational area. The Spark arrestor will be checked at Entry by
CISF. Permit of the Vehicle plying without proper spark arrester may be ceased. NRL
may provide the spark arrester, if available, on chargeable basis.
4.3.5

Designated Parking Place:

Contractors and their employees should not park motor vehicles or other mobile
equipment in any manner that will block Fire Hydrants, Fire Fighting / Protection
Equipment & Alarm system and access to Building, Walkway. Etc. Vehicles may not be
parked where they are likely to impede the movements of other vehicles in the Refinery
and care must be taken when parking near railway tracks to see that sufficient clearance
is allowed between vehicles and locomotive / trucks.
The driver should be near to the vehicle always when parked inside and in no case
he should take out the key of the vehicle with him so that in case of emergency vehicle
can be moved to safe place. Bus should stop only in the designated location / Bus Stop.
4.3.6

Speed Limit:

All vehicles entering or leaving the Refinery must come to complete halt at the
Security Gate for checking by the Security Staff. The maximum speed limit of any
vehicle inside Refinery is 25 KM /Hr.

(GCC annexure no. 8)


Page 223 of 1178

4.3.7

Designated Route / No Entry:

Roads close to the Critical Units are not permitted to use by any type of vehicles.
Contractor / Driver must make themselves aware of these traffic rules.
4.3.9

Precautions / Regulations for Heavy Vehicles:

While carrying out various operation, maintenance & project related activities
inside the Refinery Premises, Contractors are required to use truck, tractor, trailer,
damper, etc. In order to prevent any untoward incident out of the operation of these
vehicles, Contractor must follow the following guidelines.

Contractors trucks and other mobile equipments should be built / constructed so as


to prevent material from falling off the mobile equipment on the Refinery roads. If
the material does fall from contractors equipment, the contractor shall remove
material from the road immediately. These equipments like must be maintained in
good conditions.

Hanging load on sides and at rear of vehicle is prohibited. If at all it is unavoidable,


permission is to be obtained from EIC.

Contractors must not refuel gasoline or diesel engine driven vehicles. When
refueling is to be done inside the unit during turnaround, a special permission
should be obtained from the EIC / F&S Section.

No vehicle shall be loaded beyond its Safe Working Load (SWL) capacity.
In case of any fire, all roads should be cleared for the movement of Fire Tenders &
Rescue Vehicles. Over taking is strictly prohibited inside the Refinery Premises.

Incident on violations of traffic rule within the Refinery premises if noticed will be
strictly dealt with.

4.4

ELECTRICAL SAFETY

Numaligarh Refinery Limited deals with product like Naphtha, SKO, Diesel and Hydrogen,
which are very hazardous in nature in regard to flammability. The ignition point is so low that
huge fire may occur with slightest of spark. Hence while dealing with electrical equipment /
installation extreme care needs to be taken in terms of installation as well as operation. Hence
ELECTRICAL SAFETY is prime requirement while executing any works inside the refinery.
The subsequent clauses and sub clauses will give a brief idea about the system and procedure
needs to be followed for operation of electrical equipment or running a electrical system.

4.4.1

Safety Standard: Applicable standards for Electrical Safety are:


i. OISD standard
ii. Indian Electricity Rule 1956
(GCC annexure no. 8)

Page 224 of 1178

iii. IS standard
4.4.2

Electrical License:

Only persons having valid licenses should be allowed to work on electrical facilities. The
person who had undertaken contract for electrical installation work must possess
Electrical contractor license. The person who supervises any electrical installation work
must posses Electrical supervisor license based on the voltage level. The person who
performs electrical power connection must possess Electrician work permit. The
document must be furnished before commencement of any such job.
4.4.3

Procedure for Temporary Electrical Power Connection:

Owner may supply power to the Contractor from the nearest substation at one point.
The Contractor have to make his own temporary installation including temporary cable as
per guideline stated below following the Indian Electricity Rule 1956 and OISD GN 192
for Construction Safety. The Contractor shall dismantle at his own cost the installation
including temporary cabling etc. after completion of job failing which penal recovery, as
deemed fit by the owner will be imposed.
The following are the minimum requirement for the Contractor electrical
installation without which power connection will not be provided. Once completed, the
Installation checked & certified by licensed supervisor.

The installation to be protected with proper shed to prevent ingress of water.

The SFU, bus bar chamber must be in metallic structure. The SFU must be provided
with HRC fuse.

The metallic stand / chamber must be earthed by using 2 nos of 3 meter long 65 mm
dia GI earth electrode using minimum 25x3 mm G I strip. All non-current carrying
metallic part needs to be connected to earth.

Static energy meter alo ng calibration certificate needs to be installed. Required


numbers of Fire bucket & Fire extinguisher is to be installed wherever required.

The danger board must be displayed prominently. Authorization chart mentioning


the name of authorized person to be displayed. Artificial respiration chart to be
displayed.

All Isolation switches are well accessible. And the entire Installation area to be well
illuminated. All spare holes of the switchboard to be plugged. Wiring in the
installation to be neatly dressed and all cable must be armored with proper size
glands and lug.

(GCC annexure no. 8)


Page 225 of 1178

i.

After completion of installation, the Contractor must submit the application for
temporary electrical connection along with test report as per the prescribed format.

ii. The Owner will designate engineer for inspection of the said installation and power
supply will be provided only after compliance of all safety requirements. Any delay
on this account is attributable to the Contractor.
iii The addition of any load beyond the approved load must be intimated to in same
format of application along with test report. The same needs to be inspected by
owners Engineer. Violation of above procedure may liable for power disconnection.
iv The Owner from time to time will designate Engineer for checking of the
installation and any non compliance found must be complied within a week failing
for which power will be disconnected.
v

4.4.4

The Contractor will maintain checking of the Installation every fortnightly and
record the same in a register. Owners Engineer will review the register.
General Safety Precautions:

No person should be allowed to work on live circuit.

For power connection from Existing Refinery Electrical system, permit to be


obtained from Electrical SIC and job needs to be carried out as per his written
instructions. Before obtaining permit, Insulation Resistance test to be carried out
and report to be furnished to Electrical Shift In charge .The Contractor must furnish
all the document as per QAQC procedure of the Electrical works.

All temporary switchboards put up at work site should be suitably protected from
rain and the level of it should be enough to avoid contact with water due to water
logging.

Use only proper rated HRC fuses. Dont overload any equipment or system.
Overloading of equipment may create overheating which ultimately led to fire
hazard. ELCB for all temporary connections must be provided. Use insulated 3-pin
plug tops.

Industrial type extension boards and Plug sockets are only to be used.

Use spark-proof / flame proof type electrical fittings in Fire Hazard zones as per
area classification under OISD-STD-113.

All temporary cables should be laid at least 750 mm below ground and cable
markers should be provided. Proper sleeves should be provided at road crossings.
Termination should be done using glands and lugs of proper size and adequately
crimped.

(GCC annexure no. 8)


Page 226 of 1178

Illuminate suitably all the work areas. Hand lamps should be of 24V rating.

All switchboards should be of steel only. Incoming source should be marked.

Fire extinguishers (DCP/CO2 /Sand buckets) should be kept near switchboards used
for construction purposes. Don't use water for fighting electrical fires.

Electricians should be provided with approved and tested tools, and personal
protective equipment such as rubber gloves, mats etc.

RCCB or ELCB should be provided as per Indian Electricity Rules used wherever
required. A Residual Current Operated Circuit Breaker (RCCB) or Earth Leakage
Circuit Breaker (ELCB) protects a human being to the widest extent.

Notices displaying important electrical safety information should be kept exhibited


at suitable places:

4.6

DEMOLITION

Demolition of any building or structure might cause accident or damage property. As such,
all necessary precautions, methods and procedures should be adopted for demolition and disposal
of waste or residues. The work should be planned and undertaken only under the supervision of a
competent person after obtaining necessary permit. All hazards and risks involved in the process
must be identified. A duly approved job safety plan must be available with the Contractor before
commencement of any demolition job.

Before any demolition work is commenced and also during the progress of the work, all
roads and open areas adjacent to the work site shall either be closed suitably protected.

All electric, hydrocarbon and utility service lines near the site should be shut off or
adequately protected against damage before work commences.

As far as practicable, the danger zone round the site should be adequately fenced off.

Demolition activities should not be continued under adverse climatic conditions such as
high winds, which could cause the collapse of already weakened structures.

Structures should not be left in a condition in which they could be brought down by wind
pressure or vibration.

4.5

WORK OVERHEAD / HOSTING EQUIPMENT

Accidents do happen while working overhead or due to failure or unsafe use of hoisting
equipment. As such, adequate care must be taken to prevent it. The following are some of the
precautions to ensure safety of the workmen engaged by the Contractor.

(GCC annexure no. 8)


Page 227 of 1178

Contractors involved in handling of any material overhead must install necessary


barricades, warning signs or take any other steps necessary to prevent others from walking /
standing beneath the load.

ii.

All equipments like crane, chain blocks, sling, rope including all other material handling
equipments must have valid load test certificates.

iii.

If handrails are temporarily removed from platforms, stairways, etc., the resulting opening
should be protected by extending rope line or by any other suitable device.

iv

Contractors must safeguard their workmen on all overhead work by ensuring suitable
construction and erection of ladders & scaffolding. Contractors must also take measures to
safeguard person on ground against objects falling from the work above.

Hoisting machines, tackles including their attachments, anchorage & supports must
conform to the good mechanical construction, sound materials and adequate strength and
free from patent defect and shall be preserved in good condition.

vi

Every crane driver or hoisting appliances operator shall be properly qualified and no person
below the age 21 years should be in charge of any hoisting machine.

vii

Every hoisting machine and all gears shall be plainly marked with the safe working load.
No part of any machine or gear shall be loaded beyond the safe working load.

viii

In case of owners machine, the safe working load shall be notified by EIC. For
Contractors machines, the Contractor shall notify the safe working load to EIC.

vi

Motors, gearing transmission, electric wiring and other dangerous parts of hoisting
appliances should be provided with safe guards.

ix

Permission must be obtained from EIC before any person is allowed to work on an asbestos
roof with all fall arresting appliances. When working on asbestos covered roofs, proper
boards must be used to support your weight-crawling boards or cat ladders.

4.8

USE OF OWNERS EQUIPMENT & MACHINERY

4.8.1

Use of Owners Equipment:

i.

Owners equipment must not be handled or tampered with by the Contractor &
Contractors employees. Owner may grant permission to Contractor to operate his
equipment, if so require, but Contractor shall not use Owners equipment and tools without
obtaining permission from Owners representative.

ii.

Contractor shall assume full responsibility for proper care of Owners equipment and tools,
which are made available to them for the execution of their work and ensure to return such
equipment and tools in good working order. Owner will recover from Contractors full cost
of repairs to or replacement of equipment or tools in the event some damage is occurred
due to improper use while in Contractors custody.

(GCC annexure no. 8)


Page 228 of 1178

iii.

Contractor is not permitted to make use of the Companys transport, unless special
permission is obtained from competent authority.

iv.

Work of private nature using Companys or Contractors equipment and / or materials is


not to be performed in the Refinery site.

Tie -in to Owners Equipment / System : Contractor shall not open or tie -in their work
into Owners existing pipeline, equipment, sewer systems, electrical power circuits, and
other process equipment without specific approval from the Owners representative.

vi

Safety Equipment :

All Contractors must return the safety equipment loaned to them as soon as the work is
completed. Loss or damage to this equipment will be charged.

Safety equipment, barricade ribbon, no entry sign board, etc given during any job as per job
safety plan must be removed immediately once job is over. Continuing with such
equipment even after completion of work shall also be treated as violation of safety norms.

4.9

TEMPORARY OFFICE / SHED

Temporary construction inside Refinery / Marketing Terminal Premises is normally not


permitted. However, for a specific period if such shed is required for any construction /
maintenance job, it may be permitted provided it meets some specific requirements apart from
meeting the requirement of IS 8758. Therefore temporary construction should be done once it is
approved by the EIC. In general temporary construction should have access, exit & entry and fire
protection facilities. Normally temporary sheds will be allowed only in the hillock east of Fire
Station. The following are to be followed for getting permission.
i

The Contractor should submit formal application for making temporary shed inside
Refinery / Marketing Terminal to EIC who in turn take approval from Maintenance
Planning. MP will route it Civil Maint, Electrical Maint and F&S for comments. The details
like work order reference, purpose, size & shape, materials of construction, duration,
location, power requirement & single line diagrams, etc should be submitted to EIC in the
format indicated below.

ii

The shed so constructed should not be at the cost of safety, security or aesthetics. Torn /
rusted / repaired items should not be used for construction. The Contractor must ensure
housekeeping aspect.

iii.

Power connection should be done only after approval by Electrical Maintenance Section.

4.9.1
Sl.
1
2
3
4
6

Format / Checklist for applying for Temporary shed Construction:


Description
Name of the Contractor / Contact person / Contact details
Description of the Job
Name of the Department / Name of EIC
Purpose for which the shed is required.
Location should be made in a plot plan showing distances from all

Remarks

(GCC annexure no. 8)


Page 229 of 1178

7
8
9
10
11
12

5.0

major structures, hazardous units etc.


Size & materials of construction of the shed. (enclose sketch)
Single line diagram. (enclose sketch)
Duration / timing of work inside the shed.
Approximate duration for which the shed is required.
Fire Protection Measure, if any.
An undertaking to the owner that the temporary office shall not be used
for any other purposes other than execution or managing execution of
specific work as per agreed contractual terms with the owner.

STATUTORY / OISD GUIDELINES:

Contractors and their supervisors must acquaint themselves with all the relevant statutory
guidelines like Factories Act and Assam Factories Rule, Indian Explosives Acts and Rules,
Petroleum Acts and Rule, Indian Electricity Acts and rules, relevant IS codes, etc. relating to
safety while working inside a hazardous industry like Refinery, Marketing Terminal & LPG
Bottling plants. Copies of such statutory guidelines must be available with the Contractor as
ready reference. Copies of OISD guidelines 105, 113,155, 192, 207, etc may be made available as
and when required for reference by the Contractors.

--------------------------- x ---------------------------

(GCC annexure no. 8)


Page 230 of 1178

Numaligarh Refinery Limited


DHDT Project
Job Number : A774

Special Conditions of Contract


A774-TN-8102-SCC
Sheet 1 of 24

SPECIAL CONDITIONS
OF
CONTRACT

Engineers India Limited


New Delhi
Page 231 of 1178

Numaligarh Refinery Limited


DHDT Project
Job Number : A774

Special Conditions of Contract


A774-TN-8102-SCC
Sheet 2 of 24

INDEX

1.0

GENERAL ..................................................................................................................... 5

2.0

SCOPE OF WORK & SCOPE OF SUPPLY ................................................................ 5

3.0

SUPPLY OF WATER, POWER & OTHER UTILITIES ............................................. 5

4.0

TIME OF COMPLETION ............................................................................................. 6

5.0

DRAWINGS AND DOCUMENTS .............................................................................. 6

6.0

COMPLIANCE WITH LAWS ...................................................................................... 6

7.0

WORKS CONTRACT................................................................................................... 7

8.0

TAXES, DUTIES AND LEVIES .................................................................................. 7

9.0

CENVAT BENEFITS .................................................................................................... 8

10.0

INCOME TAX & CORPORATE TAX ........................................................................ 8

11.0

FIRM PRICE ................................................................................................................. 8

12.0

PROVIDENT FUND ..................................................................................................... 8

13.0

MOBILISATION ADVANCE ...................................................................................... 8

14.0

CHANGE ORDERS ...................................................................................................... 8

15.0

STATUTORY APPROVALS ....................................................................................... 9

16.0

DISTINCTION BETWEEN FOUNDATION AND SUPERSTRUCTURE .............. 10

17.0

TESTS AND INSPECTION ........................................................................................ 10

18.0

INSPECTION OF SUPPLY ITEMS / MATERIALS ................................................. 10

19.0

FINAL INSPECTION ................................................................................................. 11

20.0

SITE CLEANING ........................................................................................................ 11

21.0

CONSTRUCTION EQUIPMENT AND ORGANIZATION ..................................... 11

22.0

MEASUREMENT OF WORKS.................................................................................. 13

23.0

TERMS OF PAYMENT .............................................................................................. 13

24.0

ROUNDING OFF ........................................................................................................ 13

25.0

QUALITY ASSURANCE/ QUALITY CONTROL ................................................... 13

26.0

HEALTH SAFETY AND ENVIRONMENT (HSE) MANAGEMENT .................... 13

27.0

ENTRY PASSES, GATE PASSES, WORK PERMITS AND SAFETY


REGULATIONS.......................................................................................................... 13

28.0

COMPUTERIZED CONTRACTORS BILLING SYSTEM....................................... 16

29.0

COMPLETION DOCUMENTS .................................................................................. 16

30.0

COORDINATION WITH OTHER AGENCIES ........................................................ 16

31.0

UNDERGROUND AND OVERHEAD STRUCTURES ........................................... 16

32.0

EMPLOYMENT OF LOCAL LABOUR .................................................................... 17

33.0

CONTRACTOR'S LABOURERS TO LEAVE SITE ON COMPLETION OF THE

Engineers India Limited


New Delhi
Page 232 of 1178

Numaligarh Refinery Limited


DHDT Project
Job Number : A774

Special Conditions of Contract


A774-TN-8102-SCC
Sheet 3 of 24

WORK ......................................................................................................................... 17
34.0

ROYALTY .................................................................................................................. 17

35.0

EXCAVATION BY BLASTING ................................................................................ 17

36.0

EXECUTION OF ELECTRICAL WORKS ................................................................ 17

37.0

MAKE OF MATERIALS ............................................................................................ 17

38.0

RESPONSIBILITY OF CONTRACTOR ................................................................... 17

39.0

MECHANISED CONSTRUCTION ........................................................................... 18

40.0

CHECKING OF LEVELS ........................................................................................... 18

41.0

CONSTRUCTION ....................................................................................................... 18

42.0

GENERAL GUIDELINES DURING AND BEFORE ERECTION ........................... 19

43.0

ERECTION OF EQUIPMENT.................................................................................... 19

44.0

REGISTRATION OF THE CONTRACT WITH STATUTORY AUTHORITIES ... 19

45.0

TEST CERTIFICATES ............................................................................................... 19

46.0

ADDITIONAL WORKS/ EXTRA WORKS .............................................................. 19

47.0

GUARANTEE ............................................................................................................. 20

48.0

LIMITATION OF LIABILITIES ................................................................................ 20

49.0

PRICE VARIATION ................................................................................................... 20

50.0

SECURED ADVANCE ON MATERIALS ................................................................ 21

51.0

ISSUE OF MATERIALS ............................................................................................ 21

52.0

FUEL REQUIREMENT OF WORKERS ................................................................... 21

53.0

CONDITIONS FOR ISSUE AND RECONCILIATION OF MATERIALS .............. 21

54.0

SETTING OUT OF WORK ........................................................................................ 22

55.0

LEADS ......................................................................................................................... 22

56.0

SETTLEMENT OF DISPUTE BETWEEN GOVERNMENT DEPARTMENT/


PUBLIC SECTOR UNDERTAKINGS....................................................................... 22

57.0

COORDINATION WITH PMC .................................................................................. 22

58.0

INTEGRITY PACT ..................................................................................................... 22

59.0

ERRANT BIDDER ...................................................................................................... 23

60.0

CORRUPT AND FRAUDULENT PRACTICES ....................................................... 23

61.0

VENDOR LIST FOR CEMENT & STEEL .............................................................. 24

62.0

SUB-CONTRACTING ............................................................................................... 24

63.0

LIABILITY OF GOVERNMENT OF INDIA ............................................................ 24

APPENDIXES TO SCC
1.
2.
3.
4.
5.

MEASEUREMENT OF WORKS
TERMS OF PAYMENT
QUALITY ASSURANCE SYSTEM
HEALTH, SAFETY & ENVIRONMENT MANAGEMENT
LIST OF MINIMUM CONSTRUCTION EQUIPMENT

Engineers India Limited


New Delhi
Page 233 of 1178

APPENDIX - I
APPENDIX - II
APPENDIX III
APPENDIX IV
APPENDIX V

Numaligarh Refinery Limited


DHDT Project
Job Number : A774

6.
7.
8.
9.
10.
11.
12.
13.
14.
15

Special Conditions of Contract


A774-TN-8102-SCC
Sheet 4 of 24

QUALIFICATION AND EXPERIENCE REQUIREMENT OF KEY PERSONNEL & PENALTY FOR NONMOBILISATION
APPENDIX VI
LIST OF MINIMUM CONSTRUCTION MANPOWER REQUIREDAPPENDIX VII
TIME SCHEDULE
APPENDIX - VIII
VENDOR LIST FOR CEMENT AND STEEL
APPENDIX - IX
PENAL RECOVERY FOR NON-MOBILISATION OF EQUIPMENTS - APPENDIX X
CONDITIONS FOR ISSUE AND RECONCILIATION OF MATERIALS - APPENDIX - XI
OISD-192 AND OISD- 207
APPENDIX-XII
INTEGRITY PACT
APPENDIX-XIII
MATERIAL FOR SECURED ADVANCE
APPENDIX-XIV
APPROVAL OF SUB-CONTRACTOR
APPENDIX-XV

Engineers India Limited


New Delhi
Page 234 of 1178

Numaligarh Refinery Limited


DHDT Project
Job Number : A774

Special Conditions of Contract


A774-TN-8102-SCC
Sheet 5 of 24

1.0

GENERAL

1.1

Special Conditions of Contract shall be read in Conjunction with the General conditions of
Contract, specification of work, Drawings and any other documents forming part of this
Contract wherever the context so requires.

1.2

Notwithstanding the sub-division of the documents into these separate sections and
volumes every part of each shall be deemed to be supplementary to and complementary
of every other part and shall be read with and into the Contract so far as it may be
practicable to do so.

1.3

Where any portion of the General Condition of Contract is repugnant to or at variance


with any provisions of the Special Conditions of Contract, unless a different intention
appears, the provisions of the special Conditions of Contract shall be deemed to over-ride
the provisions of the General Conditions of Contract and shall to the extent of such
repugnancy, or variations, prevail.

1.4

Wherever it is mentioned in the specifications that the Contractor shall perform certain
Work or provide certain facilities, it is understood that the Contractor shall do so at his
cost and the Value of Contract shall be deemed to have included cost of such
performance and provisions, so mentioned.

1.5

The materials, design, and workmanship shall satisfy the relevant Indian Standards, the
Job Specifications contained herein and Codes referred to. Where the job specification
stipulate requirements in addition to those contained in the standard codes and
specifications, these additional requirements shall also be satisfied.

1.6

In case of an irreconcilable conflict between Indian or other applicable standards, General


Conditions of Contract, Special Conditions of Contract, Specifications, Drawings or
Schedule of Rates and any other portion of Bidding Document the following shall prevail
to the extent of such irreconcilable conflict in order of precedence.
i)
ii)
iii)
iv)
v)
vi)
vii)
viii)
ix)
x)

Letter / Fax of Acceptance along with enclosures.


Schedule of Price/ Schedule of Rates as enclosures to Letter of Acceptance.
Special Conditions of Contract
Job / Particular Specifications.
Scope of Work.
Drawings
Technical / Material Specifications.
General Conditions of Contract.
Indian Standards
Other applicable Standards

1.7

It will be the Contractor's responsibility to bring to the notice of Engineer-in-Charge any


irreconcilable conflict in the contract documents, before starting the work (s) or making
the supply with reference, which the conflict exists.

1.8

In the absence of any Specifications covering any material, design of work (s) the same
shall be performed / supplies / executed in accordance with Standard Engineering
Practice as per the instructions / directions of the Engineer-in-Charge, which will be
binding on the Contractor.

2.0

SCOPE OF WORK & SCOPE OF SUPPLY

2.1
2.2

Scope of work and supply shall be as specified in Technical Section of the bidding
document.
All service contractors to set up portable cabins instead of building sheds.

3.0

SUPPLY OF WATER, POWER & OTHER UTILITIES

3.1

Construction power & water shall be provided by owner to the contractor free of cost at
one point near the battery limit of each location/plant. Contractor shall make their own
arrangement for further distribution of the same at their own cost.

3.2

The CONTRACTOR shall remove all temporary buildings / facilities etc. before leaving
the site after completion of works in all respect.

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New Delhi
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Numaligarh Refinery Limited


DHDT Project
Job Number : A774

Special Conditions of Contract


A774-TN-8102-SCC
Sheet 6 of 24

4.0

TIME OF COMPLETION

4.1

The work shall be executed strictly as per time Schedule mentioned in the Bidding
Document. The period of completion given includes the time required for mobilization as
well as testing, rectifications, if any, retesting and completion in all respects to the entire
satisfaction of the Engineer-in-Charge.

4.2

The Engineer-in-Charge and Contractor will prepare a joint programme of execution of


work. This programme will take into account the time of completion mentioned above.

4.3

Monthly/ weekly construction programme will be drawn up by Engineer-in-Charge jointly


with the Contractor based on availability of work fronts and the joint construction
programmes as 4.2 above. The Contractor shall strictly adhere to this Targets/
Programme.

4.4

Contractor shall give every day report on category wise labour and equipment deployed
along with the progress of work done on previous day in the proforma prescribed by the
Engineer-in-Charge.

5.0

DRAWINGS AND DOCUMENTS

5.1

The drawings accompanying the bid document (if any) are of indicative nature and issued
for bidding purpose only. Purpose of these drawing is to enable the bidder to make an
offer in line with the requirements of the Owner/EIL. However no extra claim whatsoever
shall be entertained for variation in the "Approved for Construction" and Bid document
drawings" regarding any changes/units.
Construction shall be as per
drawings/specifications issued / approved by the Engineer-in-Charge during the course of
execution of work. Detailed construction drawings (wherever required) on the basis of
which actual execution of work is to proceed will be prepared by the contractor.

5.2

The drawings and documents to be submitted by the Contractor to Owner/EIL after award
of the work as per the requirements enlisted in the bidding document shall be for
Owner/EIL's review, information and record. The Contractor shall ensure that drawings
and documents submitted to Owner/EIL are accompanied by relevant calculations, data
as required and essential for review of the document/ drawings. EIL shall review the
drawings/ documents within two weeks from the date of submission provided the same
are accompanied by relevant calculations, data as required and essential for review.

5.3

All documents and drawings including those of Contractors sub-vendor's manufacturer's


etc. shall be submitted to Owner/EIL after having been fully vetted in detail, approved and
co-opted by the Contractor & shall bear Contractor seal/ certifications to this effect. All
documents/drawings & submissions made to Owner/EIL without compliance to this
requirement will not be acceptable and the delay & liability owing to this shall be to the
Contractor's account.

5.4

The review of documents and drawings by Owner/EIL shall not absolve Contractor from
his responsibility to meet the requirements of specifications, drawings etc. and liabilities
for mistakes and deviations. Upon receiving the comments on the drawing/documents
reviewed by Employer/Consultant, Contractor shall incorporate the comments as required
and ensure their compliance.

5.5

Copies of all detailed working drawing relating to the works shall be kept at the
contractors office at the site and shall be made available to the Engineer-in-charge/
Employer/Consultant at any time during execution of the contract. However no extra claim
what so ever shall be entertained for any variation in the approved/issued for
construction drawings and tender drawings regarding any changes/units unless
otherwise agreed.

5.6

The Contractor shall rectify any inaccuracies, errors and non-compliance to contractual
requirements. Any delay occurring on this shall not construe a reason for delay/
extension.

6.0

COMPLIANCE WITH LAWS

6.1

The Contractor shall abide by all applicable rules, regulations, statutes, laws governing
the performance of works in India, including but not limited to the following:

Engineers India Limited


New Delhi
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Numaligarh Refinery Limited


DHDT Project
Job Number : A774

i)

Special Conditions of Contract


A774-TN-8102-SCC
Sheet 7 of 24

Contract Labour (Regulation & Abolition) Act 1970 & the centre rules1971 framed
there under.
Payment of Wages Act.
Minimum Wages Act.
Employers Liability Act.
Factory Act.
Apprentices Act.
Workmans Compensation Act.
Industrial Dispute Act.
Environment Protection Act.
Wild life Act.
Maritime Act.
Any other Statute, Act, Law as may be applicable.

ii)
iii)
iv)
v)
vi)
vii)
viii)
ix)
x)
xi)
xii)
7.0

WORKS CONTRACT

7.1

The entire work covered under this contract shall be treated as "Works Contract".

8.0

TAXES, DUTIES AND LEVIES

8.1

The Contract prices shall be deemed to be inclusive of all taxes including Sales Tax,
Excise Duty, Works Contract Tax and other levies etc.

8.2

Unit rates/ Lumpsum prices in the Schedule of Rates shall be exclusive of Service Tax
(including cess) on such portion of Services against which input credit is available to
Owner. Bidder shall quote Service Tax in FORM SP-2 (Option for Service Tax) of the
Price Part.

8.3

Service Tax (including cess) shall be payable to the CONTRACTOR at actuals against
submission of invoice issued in accordance with Service Tax Rules.

8.4

After award of job, Service Tax (including cess) shall be paid by OWNER to the Bidder as
per the option indicated by them in the FORM SP-2 of the Price Part against invoices
issued in accordance with the provisions of Rule 4A of the Service Tax Rules 1994 which
state that the each invoice shall be serially numbered and shall contain the following
detailsi.

The name, address and service tax registration of the bidder;

ii.

The name, address of the person receiving the taxable service;

iii.

The description, classification and value of taxable service provided or to be


provided;

iv.

The service tax payable there on.

8.5

Owner shall make from Contractor's bills such tax deductions as are required as per rules
and regulations in force from time to time.

8.6

Statutory variations shall be applicable within the Contractual completion period only and
will be to Owner's account. If there is delay beyond contractual completion period, any
increase in taxes & duties will be borne by the Contractor and any decrease shall be
passed on to Owner.

8.7

It is for the Bidder to assess and ascertain the rate of above taxes & duties applicable on
quoted items except service tax (including cess) on such portion of Services against
which input credit is available to Owner. It is clearly understood that Owner will not have
any additional liability towards payment of above taxes & duties which are based on
Bidders wrong assessment / interpretation of applicability of said taxes & duties.

8.8

C-Form and road permit will not be issued by Owner.

8.9

Bidders should have valid PF/ VAT/Service Tax Registrations and PAN.

8.10

Bidder has to register for Composite Scheme for Work Contract under Assam Value

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New Delhi
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Numaligarh Refinery Limited


DHDT Project
Job Number : A774

Special Conditions of Contract


A774-TN-8102-SCC
Sheet 8 of 24

Added Tax Act, 2003 for WC2 Registration. If this is not done full amount of VAT i.e
14.5% (present rate) will be recovered from bill else it will be 5% (present rate).
9.0

CENVAT BENEFITS

9.1

OWNER shall avail benefit of Cenvat Credit for the amount of service tax paid for
various input services provided by the contractor (Service Provider).

10.0

INCOME TAX & CORPORATE TAX

10.1

Income Tax deductions shall be made from all payments made to the Contractor as per
the rules and regulations in force in accordance with the Income Tax Act prevailing from
time to time.

10.2

Corporate Tax Liability if any shall be to Contractors account.

11.0

FIRM PRICE

11.1

The contracted prices shall be firm and fixed except statutory variation in taxes & duties
till the completion of the works in all respects and variation in prices on account of supply
of structural / reinforcement steel, as mentioned in the bidding document.

12.0

PROVIDENT FUND

12.1

The Contractor shall strictly comply with the provisions of Employees Provident Fund Act
and register themselves with RPFC before commencing work. The Contractor shall
deposit Employees and Employers contributions to the RPFC every month. The
Contractor shall furnish along with each running bill, the challan/ receipt for the payment
made to the RPFC for the preceding months.

13.0

MOBILISATION ADVANCE

13.1

No Mobilisation advance shall be paid for this contract.

14.0

CHANGE ORDERS

14.1

A change order will be initiated in case:


i)

The Owner directs the Contractor to include any addition to the scope of work not
covered under this contract or deletes any part of the scope of the work under the
contract.

ii)

Contractor requests to delete any part of the work which will not adversely affect
the operational capabilities of the project and if agreed by the Owner and for which
cost and time benefits shall be passed on to the Owner.

14.2

Any changes required by the Owner before giving their approval to detailed procedure or
any other document relating to material procurement, layout plans etc for complying with
the requirements of bidding document shall not be construed to be a change in the scope
of work under the contract.

14.3

Any change order as above comprising an alteration which involves a change in the cost
of the works (which sort of alteration is hereinafter called a Variation") shall be the
subject of an amendment to the contract by way of an increase or decrease in the
contract price and adjustment of the Construction Schedule if any.

14.4

If the contract provides applicable rates for the valuation of the variation in question, the
contract price shall be increased or decreased in accordance with those rates. If the
parties agree that the contract does not contain applicable rates then the parties
shall negotiate a revision of the contract price which shall represent the change in cost
of the works caused by the variations. Any change order must be duly approved by the
Owner in writing.

14.5

If there is a difference of opinion between Contractor and Owner whether a particular


work constitutes a change order or not, the matter shall be handled in accordance with
the procedures set forth in para below.

14.6

Within 10(Ten) working days of receiving the comments from the Owner on the
documents submitted by the Contractor for approval, the Contractors response in writing
stating which item(s) is/are potential change (s), if applicable, will be submitted to the

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Numaligarh Refinery Limited


DHDT Project
Job Number : A774

Special Conditions of Contract


A774-TN-8102-SCC
Sheet 9 of 24

Owner.
14.7

Procedure

14.7.1

During execution of work if the Contractor observes that any new requirements which is
not specific or intended in the bidding document has been indicated by Owner, they shall
discuss the matter with Owner's representatives.

14.7.2

In case such requirement arises from the side of the Contractor they would also discuss
the matter with Owner's Representative.

14.7.3

In either of the two cases above, the representatives of both the parties shall discuss the
project requirement and mutually decide whether the project requirement constitutes a
change order.

14.7.4

If it is mutually agreed that the project requirement/Inquiry constitutes a "Change Order"


then a joint memorandum will be prepared to confirm a Change Order" and basic ideas
of necessary agreed modifications.

14.7.5

Contractor will study the work required in accordance with the Joint memorandum and
assess subsequent schedule and cost effect if any.

14.7.6

The results of this study would be discussed mutually to enable Owner to give a final
decision whether Contractor should proceed with the Change Order or not, in the best
interest of the Project.

14.7.7

If Owner's representative accepts the change order in writing then Contractor shall
proceed with the work stipulated in the Change order. Time worked by all workmen
employed and a statement showing the description and quantity of all materials and plant
utilised for extra work shall be submitted to Owner. The Owners representative shall sign
and return to the Contractor the statement, as agreed. At the end of each month the
Contractor shall deliver to the Owners representative a priced statement of the labour,
materials and plant used. Whenever any dispute arises as to cost allocation between the
Contractor and the Owner, the voucher shall nevertheless be signed by the Owner as a
record of time worked and materials used. List and vouchers so signed will be the subject
of negotiations between the Owner and the Contractor regarding their costs allocation.

14.7.8

In case, mutual agreement as above that is whether Project Requirement constitutes a


Change order or not, is not reached, then Contractor, in the interest of the project, shall
take up the implementation of the work, if advised in writing to do so by Owner's
representative pending settlement between the two parties to the effect whether the
Project Requirement constitutes a change order or not as per the terms and conditions of
Contract Documents.

14.7.9

The time and cost effect in such a case shall be mutually verified for the purpose of
record. Should it be established that the said work constitutes a Change Order, the same
shall be compensated taking into account the records kept and in accordance with the
contract.

14.7.10

Should the amount of extra work/ change order, if any, which the Contractor may be
required to perform by the Owner, fairly entitles the Contractor to extensions of time
beyond the scheduled completion date for completion of either the whole of the works or
for such extra work only, the Owner and the Contractor shall mutually discuss and decide
the extension of time, if any to be granted to the Contractor.

15.0

STATUTORY APPROVALS

15.1

The approval from any authority required as per statutory rules and regulations of
Central/State Government/Local Bodies shall be the contractor's responsibility unless
otherwise specified in the bid document. The application on behalf of the Owner for
submission to relevant authorities along with copies of required certificates complete in all
respects shall be prepared and submitted by the Contractor well ahead of time so that the
actual construction/ commissioning of the work is not delayed for want of the
approval/inspection by concerned authorities.

15.2

The Contractor shall arrange the inspection of the works by the authorities and necessary
co-ordination and liaison work in this respect shall be the responsibility of the contractor.
However statutory fees paid, if any, for all inspections and approvals to such authorities

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Numaligarh Refinery Limited


DHDT Project
Job Number : A774

Special Conditions of Contract


A774-TN-8102-SCC
Sheet 10 of 24

shall be reimbursed at actual by the Owner to the contractor on production of


documentary evidence.
15.3

Any change/ addition required to be made to meet the requirements of the statutory
authorities shall be carried out by the contractor without additional cost to Owner. The
inspection and acceptance of the work by statutory authorities shall however, not absolve
the contractor from any of his responsibilities under this contract.

16.0

DISTINCTION BETWEEN FOUNDATION AND SUPERSTRUCTURE

16.1

To distinguish between work in foundations and superstructures, the following criteria


shall apply:

16.2

For all Equipment pedestals, pipe racks, other foundation and R.C.C. Structures, work
done upto 300 mm level above finished grade level will be taken as work in foundations
and work above this level will be treated as work in superstructures and payments would
be made accordingly.

16.3

For Buildings only, all works upto level corresponding to finished floor level shall be
treated as `Work in foundation' and all works above the finished floor level shall be
treated as "Work in superstructure".

16.4

Irrespective of what has been stated above, all pavements, R.C.C. Retaining wall, all pipe
sleepers and any similar item would be taken as work done in foundations irrespective of
locations, nomenclature and levels given anywhere.

16.5

Where not specifically pointed out all works in Cellars / sumps, Tank Pads, Cable
trenches, or such similar item would be taken as work in foundation.

17.0

TESTS AND INSPECTION

17.1

The Contractor shall carry out the various tests as enumerated in the technical
specifications of this bidding document and the technical documents that will be furnished
to him during the performance of the work.

17.2

All the tests either on the field or at outside laboratories concerning the execution of the
work and supply of materials by the Contractor shall be carried out by Contractor at his
own cost.

17.3

The work is subject to inspection at all times by the Engineer-in-Charge. The contractor
shall carry out all instructions given during inspection and shall ensure that the work is
being carried out according to the technical specifications of this bid document, the
technical documents and the relevant codes of practice will be furnished to him during the
performance of the work.

17.4

The Contractor shall provide for purposes of inspection access ladders, lighting and
necessary instruments at his own cost.

17.5

Any work not conforming to execution drawings, specifications or codes shall be rejected
forthwith and the Contractor shall carryout the rectifications at his own cost.

17.6

All results of inspection and tests will be recorded in the inspection reports, proforma of
which will be approved by the Engineer-in-Charge. These reports shall form part of the
completion documents.

17.7

For materials supplied by Owner, Contractor shall carryout the tests, if required by the
Engineer-in- Charge, and the Owner shall reimburse the cost of such tests at actual to the
Contractor on production of documentary evidence.

17.8

Statutory fees paid to IBR authorities and for repeat tests and inspection due to failures,
repairs etc. such reasons attributable to the Contractor shall be borne by the Contractor.

17.9

Inspection and acceptance of work shall not relieve the Contractor from any of his
responsibilities under this Contract.

18.0

INSPECTION OF SUPPLY ITEMS / MATERIALS

18.1

All inspection and tests on bought out items/ materials shall be made as per the
specifications forming part of this contract. Various stages of inspection and testing shall
be identified after receipt of Quality Assurance Programme from the

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Numaligarh Refinery Limited


DHDT Project
Job Number : A774

Special Conditions of Contract


A774-TN-8102-SCC
Sheet 11 of 24

Contractor/Manufacturer.
18.2

Inspection calls shall be given for associations of Owner /EILs representative as per
mutually agreed programme in prescribed proforma with 15 days margin, giving details of
equipment and attaching relevant test certificates and internal inspection report of the
Contractor.
All drawings, General arrangement and other contract drawings,
specifications, catalogues etc. pertaining to equipment offered for inspection shall be got
approved from Owner /EIL and copies shall be made available to Owner/EIL before hand
for undertaking inspection.

18.3

The Contractor shall ensure full and free access to the inspection engineer of Owner/EIL
at the Contractors or their sub-contractors premises at any time during contract period to
facilitate him to carry out inspection and testing assignments.

18.4

The Contractor/sub-contractor shall provide all instruments, tools, necessary testing and
other inspection facilities to inspection engineer of Owner/EIL free of cost for carrying out
inspection.

18.5

Where facilities for testing do not exist in the Contractors/sub-contractors laboratories,


samples and test pieces shall be drawn by the Contractor/Sub-Contractor in presence of
Inspection Engineer of Owner /EIL and duly sealed by the later and sent for testing in
Government approved Test House or any other testing laboratories approved by the
Inspection Engineer at the Contractors cost.

19.0

FINAL INSPECTION

19.1

After completion of all tests as per specification the whole work will be subject to a final
inspection to ensure that job has been completed as per requirement. If any defects
noticed in the work attributable to Contractor, the Contractor at his own cost shall attend
these, as and when the owner brings them to his notice. The Owner shall have the right
to have these defects rectified at the risk and cost of the contractor if he fails to attend to
these defects immediately

20.0

SITE CLEANING

20.1

The Contractor shall clean and keep clean the work site from time to time to the
satisfaction of the Engineer- in-Charge for easy access to work site and to ensure safe
passage, movement and working.

20.2

If the work involves dismantling of any existing structure in whole or part, care shall be
taken to limit the dismantling up to the exact point and/or lines as directed by the
Engineer-in-Charge and any damage caused to the existing structure beyond the said
line or point shall be repaired and restored to the original condition at the Contractor's
cost and risks to the satisfaction of the Engineer-in-Charge, whose decision shall be final
and binding upon the Contractor.

20.3

The Contractor shall be the custodian


Engineer-in-Charge takes charge thereof.

20.4

The Contractor shall dispose off the unserviceable materials, debris etc. to any area as
decided by the Engineer-in-Charge.

20.5

The Contractor shall sort out, clear and stack the serviceable materials obtained from the
dismantling/renewal at places as directed by the Engineer-in-Charge.

20.6
20.7

No extra payment shall be paid on this account.


The surplus material / scrap out of contractor supplied materials shall be taken away by
contractor.

21.0

CONSTRUCTION EQUIPMENT AND ORGANIZATION

21.1

CONSTRUCTION EQUIPMENT

21.1.1

The Contractor shall without prejudice to his overall responsibility to execute and
complete the work as per specifications and time schedule, progressively deploy
minimum construction equipments as specified in Appendix-V to this SCC as and
when required augment the same as decided by the Engineer-in-Charge depending on
the exigencies of the work so as to complete all works within the contracted time

of

Engineers India Limited


New Delhi
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the

dismantled

materials

till

the

Numaligarh Refinery Limited


DHDT Project
Job Number : A774

Special Conditions of Contract


A774-TN-8102-SCC
Sheet 12 of 24

schedule and without any additional cost to Owner. No construction equipment shall be
supplied by the Owner.
21.2

SITE ORGANISATION

21.2.1

Subject to the provisions in the contract document and without prejudice to Contractors
liabilities and responsibilities to provide adequate qualified skilled, semi skilled and
unskilled personnel on the work, contractor shall deploy minimum construction man
power as specified in Appendix-VII to this SCC and augment the same as decided by
the Engineer-in-Charge depending upon the site requirement & the exigencies of work so
as to complete all works within the contracted time schedule and without any additional
cost to OWNER.

21.2.2

Qualification and experience of Key Supervisory Personnel to be deployed for this work
shall be as per Appendix-VI to this SCC.

21.2.3

Contractor should maintain manpower engagement register (including skilled and


unskilled labour) / Hindrance register as per format given by E.I.C at site and should
present the same to Owner / EIL representatives whenever asked for.

21.3

Price adjustment due to delayed mobilization or shortfall in mobilization of


minimum equipment and manpower

21.3.1

Contractor shall mobilize and deploy all the equipments in good working condition
indicated in Minimum Construction Equipments to be Deployed at Site by
Contractor(MCEDS) enclosed as Appendix-V to SCC for the complete duration of the
project till completion of work as per schedule. The equipments as mentioned in
Appendix-V to SCC shall be mobilized within 15 days of written instructions for
mobilization given during Kick-off-meeting or by Engineer-in-charge based on front
availability at site.

21.3.2

Wherever Contractor deploys certain equipments which are approved by Engineer-incharge as technically equivalent, to the required equipment as per MCEDS, the same
shall also be considered as deployed while finding out the shortfall.

21.3.3

If required, the Contractor shall mobilize early or additional Construction equipments over
& above the minimum equipments listed in MCEDS to fulfill the obligation as per the
Contractors Scope of work and to meet the Contractual work completion dates. Such
mobilisation shall be deem to be part of the Contract and shall not entail any extra
compensation.

21.3.4

The Contractor, upon receipt of such written instruction (as per cl.20.3.1) shall mobilise
the machineries/equipments as mentioned at Appendix-V to SCC of requisite capacities
within 15 days (Fifteen) from the date of written instruction at the construction site. In
case of delay in mobilization or shortfall in mobilization of major equipments and Key
personnel manpower (Appendix-VII to SCC), penal recovery shall be levied per diem rate
from 16th day onwards as per the recovery rates specified in Appendix-X to SCC and
Appendix-V to SCC respectively, till the date of mobilization of major equipments and
Key personnel at site.

21.3.5

Equipments may be demobilized by the contractor on completion of its requirement at


site after written consent and clearance of Engineer-in-charge based on the request
made by the Contractor. Unilateral withdrawal of any major equipments by the Contractor
will attract cost recovery as per the recovery rates specified under schedule of rates from
the date of demobilization till completion of physical work at site. The decision of
Engineer-in charge is final and binding upon by the Contractor in this regard.

21.3.6

Deduction under this clause is in addition to Compensation for Delay applicable pursuant
to GCC clause no. 29. The provisions of GCC clause no. 29 shall have no bearing on this
clause.

21.3.7

Penalty for non-mobilization of specified manpower & equipment shall be limited to 3% of


the total executed value

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22.0
22.1

MEASUREMENT OF WORKS
In addition to the provisions of relevant clause of General Conditions of Contract (GCC)
and associated provisions thereof, the provisions of Appendix-I to SCC shall also apply.

23.0

TERMS OF PAYMENT

23.1

Basis and terms of payment for making On Account Payment shall be as set out in
Appendix-II to SCC. All payments will be made through EFT.

24.0

ROUNDING OFF

24.1

All payments to and recoveries from the bill of CONTRACTOR shall be rounded off to the
nearest Rupee. Wherever the amount to be paid/ recovered consists of a fraction of a
Rupee (Paise), the amount shall be rounded off to the next higher rupee if the fraction
consists of 50 (fifty) paise or more and if the fraction of a Rupee is less then 50 (fifty)
paise, the same shall be ignored.

25.0

QUALITY ASSURANCE/ QUALITY CONTROL

25.1

Bidder shall include in his offer the Quality Assurance Programme containing the overall
quality management and procedures, which is required to be adhered to during the
execution of contract. After the award of the contract detailed quality assurance
programme shall be prepared by the contractor for the execution of contract for various
works, which will be mutually discussed and agreed to.

25.2

The Contractor shall establish document and maintain an effective quality assurance
system outlined in recognised codes.

25.3

Quality Assurance System plans/procedures of the Contractor shall be furnished in the


form of a QA manual. This document should cover details of the personnel responsible
for the Quality Assurance, plans or procedures to be followed for quality control in respect
of Design, Engineering, Procurement, Supply, Installation, Testing and Commissioning.
The quality assurance system should indicate organizational approach for quality control
and quality assurance of the construction activities, at all stages of work at site as well as
at manufacture's works and dispatch of materials.

25.4

The
Owner/Consultant
or their representative shall reserve the right to
inspect/witness, review any or all stages of work at shop/site as deemed necessary
for quality assurance.

25.5

The contractor has to ensure the deployment of quality Assurance and Quality Control
Engineer(s) depending upon the quantum of work. This QA/QC group shall be fully
responsible to carryout the work as per standards and all code requirements. In case
Engineer-in-charge feels that contractor's QA/QC Engineer(s) are
incompetent
or
insufficient, contractor has to deploy other experienced Engineer(s) as per site
requirement and to the full satisfaction of Engineer-In-Charge.

25.6

In case contractor fails to follow the instructions of Engineer-in-charge with respect to


above clauses, next payment due to him shall not be released unless until he complies
with the instructions to the full satisfaction of Engineer-in-charge.

25.7

The Contractor shall adhere to the quality assurance system as per Specification given in
the Bidding Document enclosed as Appendix-III.

26.0

HEALTH SAFETY AND ENVIRONMENT (HSE) MANAGEMENT

26.1

The Contractor, during entire duration of the Contract, shall adhere to HSE requirement
as given in the Bidding Document attached as Appendix-IV herewith.

27.0

ENTRY PASSES, GATE PASSES, WORK PERMITS AND SAFETY REGULATIONS

27.1

The works under this contract are to be carried out in areas within the plant limits
adjacent or adjoining to an existing operating Refinery. As such, the CONTRACTOR and
its SUB-CONTRACTOR and their employees and agents are required to abide by safety
and security regulations of the OWNER in force from time to time.

27.2

Entry Passes

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27.2.1

The CONTRACTOR has to apply for photo Entry Passes for its workers and staff and the
workers and staff of its SUB-CONTRACTOR in a prescribed proforma provided by the
OWNER.

27.2.2

Unutilised/ expired Entry Passes/ Identity Cards shall have to be immediately surrendered
to the OWNER.

27.2.3

In case of the loss of an Entry Pass/Identity Card the CONTRACTOR shall immediately
lodge an FIR with the local police station and inform the Engineer-in-Charge of the loss.
The CONTRACTOR is required to keep an account and track of all Entry Passes issued
and surrendered.

27.2.4

Employees of the CONTRACTOR or SUB-CONTRACTOR while working inside the Plant


should always display gate Passes/Identity Cards issued by the Security Section.

27.3

Gate Passes

27.3.1

To bring materials, equipment, tools and tackle and other things inside the Refinery for
construction work, the CONTRACTOR has to produce proper documents of title or
authority relative thereto for inspection by personnel of the OWNER at gate. These shall
be checked thoroughly by personnel of the OWNER at the Gate and recorded in their
Register before permitting the same to be brought inside the Refinery limits. It is the
responsibility of CONTRACTOR to see that the entry is duly recorded in the Register with
proper Entry Number, date and signature of authorised representative of OWNER and
that the supporting challans/ documents are stamped and signed by personnel of
OWNER at the gate at the time of entry.

27.4

Work Permit

27.4.1

In order to keep the OWNER informed of the various jobs being undertaken within the
Refinery and to enable the OWNER to regulate the same to ensure the observance of
safety regulations relative thereto. When work is to be carried out in hazardous areas, a
Hot Work Permit is to be obtained by the CONTRACTOR from the OWNER before start
of work on jobs which are capable of generating a flame, spark or heat eg., gas cutting,
grinding, welding, use of any electrical, diesel, petrol or battery operated prime mover,
machine, tool or equipment or generator set, mixer machine, drilling machine, pump,
crane, fort lift or hand truck or trailer or chipping or breaking of rocks or concrete or
hacksaw cutting and drilling. Similarly the CONTRACTOR is to be obtain a Cold Work
Permit from the OWNER for jobs which do not come under the category of hot work and
in respect of which there is no risk of fire eg., transportation, backfilling of ordinary soil by
manual process, pile testing, hydro-testing, shuttering, fixing of reinforcement, hand
mixed concreting, plastering and brick work.

27.4.2

Depending on the nature of the work and the equipments and tools involved, the
CONTRACTOR shall apply for Cold/Hot Permit in a prescribed format at least 7 (seven)
days before the work is planned to start. No Work Permit shall be issued by OWNER
unless proper arrangement is made by the CONTRACTOR to ensure safe performance
of the work inside the Refinery limit. Job-wise and area-wise permits shall be issued to
the CONTRACTOR and for work against each permit the CONTRACTOR shall post at
site at least one Construction Supervisor and one Safety Supervisor of required level to
ensure the due observance of all safety requirements.

27.4.3

Contractor should follow the Work Permit (HOT permit/ Cold permit/ excavation clearance
etc.) system of the Owner.

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27.5

Vehicle Permit

27.5.1

Permits are to be obtained separately for entry/use of vehicles/trailers and other mobile
equipments inside the Refinery limits. All the vehicles of CONTRACTOR should have a
valid PUC certificates. The following requirements are to be met to obtain vehicle permit:
i)
ii)
iii)

27.5.2

Vehicle/Equipment shall be in good condition and fitted with spark arrestor.


Vehicles should carry, wherever applicable, Valid Road tax certificate and fitness
certificate from the Competent authority and insurance policy.
Valid operating/driving license of driver/operator.

Validity of the Permit


i)
ii)
iii)

iv)

Any Hot or Cold Work Permit issued is valid only for 24 hours.
Thereafter the validity of the Permit must be renewed for each shift (Morning &
Evening) by the shift in-charge/shift representative of the OWNER.
The permit may be renewed for a maximum period of one month from the date of
issue and if extension is required, the CONTRACTOR has to apply for a fresh
permit.
A permit is not valid for work on holidays unless special permission of the
OWNER is obtained for the purpose.

27.6

Safety Regulations

27.6.1

Regarding Work Permit


i)
The work shall be carried out inside the Refinery limits to conform to the
OWNERS safety section and in accordance with any instructions of Engineer-inCharge issued from time to time. Sometimes working hours may be drastically
reduced or increased to satisfy safety requirements and the CONTRACTOR shall
meet these requirements without any time and cost implications. No claim for
idling of machinery, plant, manpower or equipment shall be entertained for
reason of delay in the issue of a Work Permit and it shall be the exclusive
responsibility of the CONTRACTOR to apply for, pursue and obtain the requisite
Work Permit(s) well in advance of the relative requirement(s).
ii)

27.6.2

The CONTRACTOR shall abide by all safety regulations of the plant and ensure
that safety equipment for specific jobs as stipulated in the Factories Act Safety
Handbook is issued to all employees during the execution of work, failing which
all the works at site shall be suspended.

Regarding Hot Work


i)

When doing hot work inside the plant the CONTRACTOR must ensure that the
fire hose is hooked up with a fire water system and extended to the work spot. In
addition, at least one fire extinguisher must be kept near the working spot. The
area around and below the place of hot work must be adequately protected from
sparks and hot metals by a booth made of asbestos, cloth/sheet and by wetting
with water. In addition, depending on the location and hazard of the work, the
CONTRACTOR shall at its own cost arrange sufficient number of additional fire
hoses and such fire fighting equipment of approved quality as may be required at
his own cost to carry out hot job inside the plant.

ii)

Welding & electrical cables should be of approved quality and no jointing or loose
connection shall be permitted.

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iii)

At the end of the working day the CONTRACTOR must inform the electrical
section to switch off power at sub-station end.

iv)

The CONTRACTOR must provide cotton clothes, safety shoe, safety helmet,
safety belt, and hand gloves of approved quality to his workers to meet the safety
requirement of various jobs to be carried out inside the Plant.

Regarding use of Vehicle


i)

Vehicle must not ply on any road within the Refinery limit at a speed exceeding
20 KM/hr.
Mobile cranes, loaded trucks and trailers must not exceed speed limit of 15 KM/hr
inside the plant.
No crane is allowed to move inside the plant with load.
No vehicle is allowed to be parked inside the plant.

ii)
iii)
iv)
28.0

COMPUTERIZED CONTRACTORS BILLING SYSTEM

28.1

Without prejudice to stipulation in Terms and Conditions of Works Contract, Contractor


should follow following billing system.

28.2

The bills will be prepared by the Contractor on their own PCs as per the standard formats
and codification scheme proposed by Owner/EIL. The Contractor will be provided with
data entry software, if required, to capture the relevant billing data for subsequent
processing. Contractor will submit these data to Owner/EIL in an electronic media along
with the hard copy of the bill, necessary enclosures and documents. The Contractor will
also ensure the correctness and consistency of data so entered with the hard copy of the
bill submitted for payment.

28.3

Owner/EIL will utilize these data for processing and verification of the contractor's bill and
payment."

29.0

COMPLETION DOCUMENTS

29.1

a) The following documents shall be submitted in soft copy and hard binder by
the Contractor in 6 (Six) sets, as a part of completion documents:
i)

Test Certificate, Warantee /Guarantee certificates and copies of Purchase


Order with Prices blank from manufacturers for all supply material.

ii)

All other requirements as specified in the respective specifications.

iii)

As built drawings.

iv)

Any other drawing/document/report specified elsewhere in the bidding


document

b) One set of reproducible on polyester film of construction drawings showing therein


the execution of the work duly approved by the Engineer-in-Charge.
30.0

COORDINATION WITH OTHER AGENCIES

30.1

Work shall be carried out in such a manner that the work of other agencies operating at
the site is not hampered due to any action of the Contractor. Proper coordination with
other agencies will be Contractor's responsibility. In case of any dispute, the decision of
Engineer-in-Charge shall be final and binding on the Contractor.

31.0

UNDERGROUND AND OVERHEAD STRUCTURES

31.1

The information to possible extent regarding existing structures/ overhead lines, existing
pipelines and utilities are already indicated on alignment sheets. Over and above
Contractor may encounter other structures/ pipelines/ OFC etc. that may not be appearing
on alignment sheet, the Contractor is required to collect such information on his own
before commencing the work. The Contractor shall execute the work in such a manner
that the said structures, utilities, pipelines etc. are not disturbed or damaged, and shall

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indemnify and keep indemnified the Owner from and against any destruction thereof or
damages thereto.
32.0

EMPLOYMENT OF LOCAL LABOUR

32.1

The CONTRACTOR shall ensure that local labour, skilled and/or unskilled, to the extent
available shall be employed in this work. In case of non-availability of suitable labour in
any category out of the above persons, labour from outside may be employed.

32.2

The CONTRACTOR shall not recruit personnel of any category from among those who
are already employed by the other agencies working at site but shall make maximum use
of local labour available.

33.0

CONTRACTOR'S LABOURERS TO LEAVE SITE ON COMPLETION OF THE WORK

33.1

The labourers of CONTRACTOR must leave the location of the refinery/township/project


site after the work is tapered off/ completed. .

34.0

ROYALTY

34.1

Contractor's quoted rate should include the royalty on different applicable items as per the
prevailing Government rates. In case, owner is able to obtain the exemption of Royalty
from the State Government, the Contractor shall pass on the same to owner for all the
items involving Royalty. Any increase in prevailing rate of Royalty shall be borne by the
Contractor at no extra cost to the owner.

35.0

EXCAVATION BY BLASTING

35.1

The Contractor shall obtain licence from the District authorities for undertaking blasting
work as well as for obtaining and storing the explosive as per Explosive Rules 1940,
corrected up to date. He shall purchase the Explosives, fuses, detonators etc. Only from
a licensed dealer. He shall be responsible for the safe custody and proper accounting of
the explosive materials. The Engineer-in-Charge and his authorised representative shall
have the access to check the Contractor's store of explosives and his accounts. In case
where the explosive are required to be transported and stored at site, relevant clauses of
the Explosive rules 1940 as amended subsequently shall apply. The Contractor shall be
responsible for any accident to workman, public or property, due to blasting operations.

36.0

EXECUTION OF ELECTRICAL WORKS

36.1

The Contractor shall engage an approved electrical agency for execution of electrical
works, holding valid electrical Contractor licence. In case Contractor himself executes
electrical works then he shall arrange valid electrical Contractor licence before start of
electrical works at site.

37.0

MAKE OF MATERIALS

37.1

The materials required to be supplied by the Contractor under this contract shall be
procured only from Owner / EIL approved vendors. Where the makes of materials are not
indicated in the Bidding document Contractor shall furnish the details of makes and shall
obtain prior approval of Engineer-in-Charge of vendors/sub-vendors before placing order.

38.0

RESPONSIBILITY OF CONTRACTOR

38.1

The entire work as per scope of work covered under this contract shall be awarded on
single point responsibility basis.

38.2

It shall be the responsibility of the Contractor to obtain the approval for any revision
and/or modifications decided by the Contractor from the Owner/ Engineer-in-charge
before implementation. Also such revisions and/or modifications if accepted/approved by
the Owner/Engineer-in-charge shall be carried out at no extra cost to the Owner. Any
changes required during and/or after approval for detailed construction drawings due to
functional requirements or for efficient running of system keeping the basic parameters
unchanged and which has not been indicated by the Contractor in the data/drawings
furnished along with the offer will be carried out by the Contractor at no extra cost to the
Owner.

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38.3

All expenses towards mobilisation at site and demobilisation including bringing in


equipment, clearing the site etc. shall be deemed to be included in the prices quoted and
no separate payments on account of such expenses shall be entertained.

38.4

It shall be entirely the Contractor's responsibility to provide, operate and maintain all
necessary construction equipments, scaffoldings and safety gadgets, cranes and other
lifting tackles, tools and appliances to perform the work in a workman like and efficient
manner and complete all the jobs as per time schedules.

38.5

Preparing approaches and working areas for the movement and operation of the cranes,
levelling the areas for assembly and erection shall also be the responsibility of the
Contractor. The Contractor shall acquaint himself with access availability, facilities such
as railway siding, local labour etc. to provide suitable allowances in his quotation. The
Contractor may have to build temporary access roads to aid his own work, which shall
also be taken care while quoting for the work.

38.6

The procurement and supply in sequence and at the appropriate time of all materials and
consumables shall be entirely the Contractor's responsibility and his rates for execution of
work will be inclusive of supply of all these items.

39.0

MECHANISED CONSTRUCTION

39.1

Contractor shall without prejudice to his overall responsibility to execute and complete the
work as per specifications and time schedule adopt as far as practicable, mechanised
construction techniques for major site activities. Contractor agrees that he will deploy the
required numbers and types of the plant & machinery applicable for different activities in
consultation with the Engineer-in-charge during execution of works.

39.2

Contractor further agrees that Contract price is inclusive of all the associated costs, which
he may incur for actual mobilization, required in respect of use of mechanised
construction techniques and that the Owner/Consultant in this regard shall entertain no
claim whatsoever.

40.0

CHECKING OF LEVELS

40.1

The Contractor shall be responsible for checking levels, orientation plan of all
foundations, foundation bolts, etc., well in advance of taking up the actual erection work
and bring to the notice of Engineer-in-Charge discrepancies, if any. In case of minor
variations in levels etc. the Contractor shall carry out the necessary rectifications to the
foundations within his quoted price.

40.2

The Contractor shall also be responsible for checking with templates, wherever
necessary, the disposition of foundation bolts with the corresponding bases of structure
and shall effect rectifications, as directed, within his quoted rate.

41.0

CONSTRUCTION

41.1

The CONTRACTOR shall within the scope of work observe in addition to specifications,
all national and local laws, ordinances, rules and regulation and requirements pertaining
to the work.

41.2

Various procedures and methods to be adopted by CONTRACTOR during the


construction as required in the respective specifications shall be submitted to OWNER in
due time and well in advance of the specific work for approval.

41.3

The CONTRACTOR shall carry out required supervision as per Quality Assurance Plan
and furnish all assistance required by the OWNER in carrying out inspection work. The
OWNER will have authorised representatives present who shall have free access to the
work at all times. If an OWNERs representative notifies the CONTRACTORS
representative of any deficiency in any work or in the supervision thereof, the
CONTRACTOR shall make every effort to carry out such instructions consistent with best
industry practice.

41.4

Contractor shall carry out pre-fabrication/ fabrication activities of work out side the
Refinery premises and the quoted price of contractor shall be deemed to include all costs
for this purpose.

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42.0

GENERAL GUIDELINES DURING AND BEFORE ERECTION

42.1

The CONTRACTOR shall be responsible for organising the lifting of the equipment in the
proper sequence for orderly progress of the work and to ensure that access routes for
erecting the other equipments are kept open.

42.2

Orientation of all foundations, elevations, lengths and disposition of anchor bolts and
diameter of holes in the supports and saddles shall be checked by the CONTRACTOR
well in advance of the installation. Rectifications, including chipping of foundations, shall
be carried out where necessary in consultation with the Engineer-in-Charge. If a
structural member needs to be dismantled to facilitate the equipment erection, this shall
be done by the CONTRACTOR after ensuring proper stability of the main structure in
consultation with the Engineer-in-Charge. All such dismantled members shall be put
back in position to the satisfaction of Engineer-in-Charge after the completion of the
equipment erection.

42.3

During the performance of the work the CONTRACTOR shall at his own cost keep
structures, materials and equipment adequately braced by guys, struts or other approved
means which shall be supplied and installed by the CONTRACTOR as required till the
installation work is satisfactorily completed. Such guys, shoring, bracing, strutting,
planking supports etc. shall not interfere with the work of other agencies and shall not
damage or cause distortion to other works executed by the CONTRACTOR or other
agencies.

42.4

The CONTRACTOR shall duly comply with manufacturer(s) recommendations and


detailed specifications for the installation of the various equipment and machines.

42.5

Various tolerances required as marked on the drawings and/or in accordance with the
specifications and/or instructions of the Engineer-in-charge shall be maintained.
Verticality shall be verified with the Theodolite and shall be maintained.

43.0

ERECTION OF EQUIPMENT

43.1

All erection shall be carried out by deploying a crane(s) of suitable capacity. Erection by
derrick shall not be permissible. The CONTRACTOR shall submit erection schemes for
erection of critical equipments to Engineer-in-Charge for his approval. No equipment
shall be erected in the absence of an approved erection scheme for such equipment.

43.2

The quoted rates of the CONTRACTOR shall be deemed to include load testing of the
crane as required to establish the lifting capacity of the crane.

44.0
44.1

REGISTRATION OF THE CONTRACT WITH STATUTORY AUTHORITIES


Before submission their first invoice for Running payment, the Contractor shall register
themselves and the contract at their own cost with the, Income Tax, Sales Tax and such
other statutory authorities, as may be required under the rules and regulations governing
in India. The Contract Price shall be deemed to include all costs towards the same. A
copy of all documents related to all such registration shall be submitted to Owner for
record.

44.2

All statutory documents/certificates (like-Insurances, CAR policy, Workmen


compensation, labour license etc) to be furnished before the start of the job at site.

45.0

TEST CERTIFICATES

45.1

Bidder shall be required to submit recent test certificates for the material being used in
works from the recognised laboratories. These certificates should indicate all properties
of the materials as required in relevant IS Standards or International Standards.

45.2

Contractor shall also submit the test certificate with every batch of material supplied
which will be approved by Engineer-in-Charge. No secured advance will be given for the
materials not having test certificate. In case any test is to be carried out, the same shall
be got done in the approved laboratory at the cost of contractor.

46.0

ADDITIONAL WORKS/ EXTRA WORKS

46.1

Owner reserves their right to execute any additional works/ extra works, during the
execution of work, either by themselves or by appointing any other agency, even though

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such works are incidental to and necessary for the completion of works awarded to the
Contractor. In the event of such decisions taken by Owner Contractor is required to
extend necessary cooperation, and act as per the instructions of Engineer-in-Charge. No
extra time/cost compensation will be made by Owner/EIL.
47.0

GUARANTEE

47.1

Contractor needs to replace/repair or reinstall free of cost any material/equipment


supplied by him in case it fails to operate due to defective materials or workmanship as
per requirements of this specification upto twelve (12) months from the date of issue of
completion certificate and acceptance of the entire system by Owner

47.2

Contractor shall replace at his own cost if any item found defective or missed before
handing over the system to Owner. The decision of Engineer-in-Charge shall be final and
binding in this regard. The guarantee for such rectified/replaced item shall be for a period
of 12 months from completion of such rectification/replacement.

48.0

LIMITATION OF LIABILITIES

48.1

The final payment by the Owner in pursuance of the contract terms shall not mean
release of the Contractor from all his liabilities under the contract. The Contractor will be
liable and committed under this contract to fulfil all his liabilities and responsibilities, till
such time the Owner releases Security deposit.

49.0

PRICE VARIATION

The price variation shall be applicable on supply price of structural steel and
reinforcement steel only.
If the supply price of MS Plates, structural steel and reinforcement steel varies
during the execution of work, the CONTRACTOR shall be compensated for the
increase of price or recovery effected for decrease of price as per the formula
given below:a.

Structural steel / Reinforcement steel:

Vm = Mc x IR x Q x (M Mo)/ Mo
Where
Vm = Variation in price
Mc = Material component of item (Refer Annexure IIA)
IR = The Item Rate quoted by Bidder
Q = Qty. of structural steel/Reinforcement steel supplied during the month
Mo = All India Wholesale Monthly Price Index for STEEL: LONG released by
Office of Economic Advisor to Government of India, Ministry of Commerce and
Industry on the due date of submission of last priced bid.
M = All India Wholesale Price Index for STEEL: LONG released by Office of
Economic Advisor to Government of India, Ministry of Commerce and Industry
one month prior to the month in which the Structural Steel is received at
designated site.
Note:
1. Price variation for materials shall be valid only upto maximum of measured and
certified quantity separately.
2. Escalation towards materials shall be granted provided the Contractor brings in
the material to site within 90% of Contractual completion or extended completion
period, if extended due to reasons not attributable to the Contractor.

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50.0
50.1

SECURED ADVANCE ON MATERIALS


No secured advance will be paid other than specified in NRL GCC.

50.2

CONTRACTOR may be allowed Secured Advance on the materials brought to site for
execution of contracted items of work to the extent of 75% of the value of materials
against documentary evidence with test & inspection certificate and after furnishing an
Indemnity Bond in the format prescribed in GCC, on non-judicial stamp paper of
appropriate value and shall provide the Owner satisfactory evidence of insurance of
insurable materials specified in APPENDIX-XIV TO SCC for full value of the material
during storage and erection against all insurable risks (including explosion) in the joint
names of Owner and the CONTRACTOR. Items qualifying for Secured Advance are
listed in APPENDIX-XIV to SCC. However, Secured Advance shall not be payable for
such items against which payment on supply is released as per the Payment Terms.

50.3

Decision of Engineer-in-Charge regarding the extent of materials required for


incorporation in permanent works as well as the cost of materials, shall be final and
binding on the CONTRACTOR.

50.4

The Secured Advance so paid shall be recovered from CONTRACTORs R.A. Bills
proportionately to the extent that the concerned materials are incorporated in the works
and billed for. Balance amount, if any, will be recovered in full from the pre final bill of the
CONTRACTOR / any other dues or shall be recovered completely when 90% of the
Contract Value gets paid, whichever is earlier.

51.0
51.1

ISSUE OF MATERIALS
No material shall be issued to the contractors which are otherwise to be brought by the
contractors as part of his own supply. However in exceptional cases, in the interest of
work, material can be supplied to contractor (after taking prior security deposit) even
though it is not required to be supplied in accordance with the terms & condition of the
contract. In this case Engineer-in-charge will forward recommendation to owner recording
reasons for supply of materials from owners store on chargeable/loan basis. The rates
charged shall be at Landed cost or market price plus 15% to cover overheads whichever
is higher

52.0

FUEL REQUIREMENT OF WORKERS

52.1

The Contractor & their Sub-Contractor shall be responsible to arrange for the fuel
requirement of his workers and staff without resorting to cutting of trees and
shrubs. Cutting of trees and shrubs is strictly prohibited for this purpose.

53.0

CONDITIONS FOR ISSUE AND RECONCILIATION OF MATERIALS

53.1

Conditions for issue and reconciliation of free issue materials by NRL shall be as
per enclosed APPENDIX-XII to this SCC, as applicable.

53.2
53.3

Modifications to Conditions for Issue and Reconciliation of Materials


Following are the modifications to Condition for Issue and Reconciliation of
Materials:
Contractor appearing in the conditions for issue and reconciliation of material
shall be read as CONTRACTOR.
Owner appearing anywhere in the conditions for issue and reconciliation of
material shall be read as NRL
The existing para of clause no.4.2 stands replaced by the following:
The scrap allowance for pipes issued by NRL shall be total 2% (1.5%
accountable + 0.5% non-accountable) of the actual consumption as incorporated
in the works.

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54.0

SETTING OUT OF WORK

54.1

OWNER/EIL shall furnish the relevant existing grid point with Bench Mark, on the
land. It shall be CONTRACTOR responsibility to set out the necessary control
points in and to set out the alignment of the various works. The CONTRACTOR
shall employ an efficient survey team for this purpose and the accuracy of such
setting out works shall be the CONTRACTOR responsibility.

54.2

The CONTRACTOR shall give the Engineer-in-Charge not less than 24 (Twenty
four) hours notice in writing of his intention to set out or give levels for any part of
the work so that arrangements may be made for checking the same.

54.3

Work shall be scheduled so as to enable checking lines and levels on any part of
the work.

54.4

The CONTRACTOR shall within the scope of work provide all assistance, tools,
gauges and instruments required to enable the Engineer-in-Charge to check the
setting out of works.

55.0

LEADS

55.1

For the various works, in case of contradiction, leads mentioned in the Schedule
of Rates shall prevail over those indicated in the Technical specifications.

56.0

SETTLEMENT OF DISPUTE BETWEEN GOVERNMENT DEPARTMENT/


PUBLIC SECTOR UNDERTAKINGS

56.1

In the event of any disputes or differences between the CONTRACTOR and


Owner, if the CONTRACTOR is a Government department, a Government
company or an undertaking in the public sector, then in suppression of the
provisions of Section 9 of the General Conditions of Contract, the following
provisions shall apply, namely; such disputes or differences shall be resolved
amicably by mutual consultation or through the good offices or empowered
agencies of the Government. If such resolution is not possible, then the
unresolved disputes or differences shall be referred to arbitration of an arbitrator
to be nominated by the Secretary, Department of legal affairs (Law Secretary) in
terms of the Office Memorandum No. 55/3/1/75-CF dated 19th December, 1975
issued by the Cabinet Secretariat (Deptt. of Cabinet Affairs) as modified from
time to time. The Arbitration and Conciliation Act 1996 shall not be applicable to
the arbitrator under this clause. The award of the arbitrator shall be binding upon
parties to the dispute, provided, however any party aggrieved by such award may
make a further reference for setting aside or revision of the award to Law
Secretary whose decision shall bind the parties finally and conclusively.

57.0

COORDINATION WITH PMC

57.1

CONTRACTOR shall coordinate with PMC for his day-to-day activities and
provide free access and assistance during the inspections and other activities to
be carried out by PMC. CONTRACTOR shall comply to the requirements of
PMC and obtain all the clearances from PMC for his work.

58.0

INTEGRITY PACT

58.1

Pro-forma of Integrity Pact (IP) shall be as per Appendix-XIII to SCC returned by


the bidder along with the unpriced bid, duly signed on all pages by the same
signatory who is authorized to sign the bid documents. Bidders failure to submit

Engineers India Limited


New Delhi
Page 252 of 1178

Numaligarh Refinery Limited


DHDT Project
Job Number : A774

Special Conditions of Contract


A774-TN-8102-SCC
Sheet 23 of 24

the Integrity Pact duly signed shall result in the bid not being considered for
further evaluation.
59.0

ERRANT BIDDER

59.1

In case after price bid opening the lowest evaluated bidder (L1) is not awarded
the job for any mistake committed by him in bidding or withdrawal of bid or
varying any term in regard thereof leading to re-tendering, OWNER shall forfeit
Earnest Money paid by the bidder and such bidders shall be debarred from
participation in re-tendering of the same job(s)/item(s).

60.0

CORRUPT AND FRAUDULENT PRACTICES

a)

b)

c)

d)

Bidders are required to furnish the complete and correct information/


documents required for evaluation of their bids. If the information/
documents forming basis of evaluation is found to be false/ fake/ forged,
the same shall be considered adequate ground for rejection of the bids
and forfeiture of earnest money deposit.
OWNER requires that the CONTRACTOR observes the highest standard
of ethics during the execution of Contract. In pursuance of this policy,
OWNER defines, for the purposes of this provision, the terms set forth
below as follows:
Corrupt Practice means the offering, giving, receiving, or soliciting of
anything of value to influence the action of public official in contract execution;
and
Fraudulent Practice means a misrepresentation of facts in order to influence
the execution of a Contract to the detriment of OWNER, and includes
collusive practice among bidders (prior to or after bid submission) designed to
establish bid prices at artificial non-competitive levels and to deprive OWNER
of the benefits of free and open competition.
False/Fake means to make or construct falsely. Faked alibi is a made,
manufactured, or false alibi. Something that is not what is purports to be;
counterfeit, an imposter.
Forgery means the false making or the material altering of a document with
the intent to defraud. A signature of a person that is made without the
persons consent and without the person otherwise authorizing it. A person is
guilty of forgery if, with the purpose to defraud or injure anyone or with
knowledge that he is facilitating a fraud or injury to be perpetrated by anyone,
the actor (i) alters any writing of another without his authority (ii) makes,
completes, authenticates, executes, issues or transfers any writing, so that it
purports to be the act of another who did not authorize that act or to have
been executed at a time or place or in a numbered sequence other than was
in fact the case, or to, be a copy of an original when no such original exists.
Utters any writing which he knows to be false in a manner specified in (i) & (ii)
above.
OWNER may terminate the Contract if it discovers subsequently that the
Contractor had engaged in Corrupt Practices or Fraudulent Practices in
competing for the Contract.
The Contractor is required to execute the Integrity Pact if specified in the
Bidding Document.
In case, the information/ document furnished by the Contractor forming
Engineers India Limited
New Delhi
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Numaligarh Refinery Limited


DHDT Project
Job Number : A774

Special Conditions of Contract


A774-TN-8102-SCC
Sheet 24 of 24

basis of evaluation of its Bid is found to be false / fake/ forged after the
award of the Contract, OWNER shall have the right to terminate the
Contract and get the remaining Works executed by a third party at the risk
& Cost of the Contractor and without any prejudice to other rights available
to OWNER under the Contract such as forfeiture of the Contract
Performance Bank Guarantee, withholding of payment etc.
In case, this issue of submission of false/fake documents comes to the
notice after execution of the Works, OWNER shall have full right to forfeit
any amount due to the Contractor along with forfeiture of the Contract
Performance Bank Guarantee furnished by the Contractor.
Further, any Contractor which is found guilty of any Corrupt or Fraudulent
Practice or submission of false/fake /forged documents, shall be put on the
negative/ holiday list of OWNER debarring them from future business with
OWNER
61.0

VENDOR LIST FOR CEMENT & STEEL

61.1

The contractor shall purchase Steel and Cement from the approved manufacturer
or their stockiest as mentioned in Annexure-IX to SCC.

62.0

SUB-CONTRACTING

62.1

If the CONTRACTOR is required to engage a Sub-Contractor for any part of


work, then such Sub-Contractors shall have prior proven experience of similar
work and shall require specific approval by OWNER/EIL after award of work.

62.2

Following the notification of Acceptance of Bid, the CONTRACTOR will submit to


the OWNER for approval the details of Sub-Contractors. CONTRACTOR shall
ensure that very competent and resourceful agencies with proven track record
and performance should be proposed for the work to be sub-contracted as per
format attached in Appendix XV to SCC

63.0

LIABILITY OF GOVERNMENT OF INDIA

63.1

It is expressly understood that Govt. of India is not a party to this Contract and
has no liability, obligations or rights hereunder. It is expressly understood
that NRL is an independent legal entity with power and authority to enter into
the Contract solely on its behalf under the Applicable Laws and general
principles of contract law.

63.2

The Contractor expressly agrees and acknowledges and understands that NRL
is not an agent, representative or delegatee of Government of India.

Engineers India Limited


New Delhi
Page 254 of 1178

Numaligarh Refinery Limited

SCC : Annexure-I : Measurement of Work


Civil /Structural Works
Sheet 1 of 2

DHDT, SRU & OFFSITE


Job Number: A774

MEASUREMENT OF WORK
[ANNEXURE - I TO SPECIAL CONDITIONS OF CONTRACT]

Engineers India Limited


New Delhi

Page 255 of 1178

Numaligarh Refinery Limited

SCC : Annexure-I : Measurement of Work


Civil /Structural Works
Sheet 2 of 2

DHDT, SRU & OFFSITE


Job Number: A774

MEASUREMENT OF WORK
1.0

GENERAL

1.1

The mode of measurement shall be as mentioned in relevant standard specification


incorporated in the Bidding Document. Any other mode of measurements not
covered in above specifications shall be followed in accordance with relevant BIS
codes /Schedule of Rates/ Specifications etc. and/or as decided by Engineer-inCharge.Only the relevant mode(s) of measurement as detailed in this Section shall
be applicable for the items covered in the scope of work / Schedule of Rates of the
Bidding Document.

1.2

Payment will be made on the basis of joint measurements taken by Contractor and
certified by Engineer-In-Charge. Measurement shall be based on "Approved for
Construction" drawings, to the extent that the work conforms to the drawings and
details are adequate.

1.3

Wherever work is executed based on instructions of Engineer-In-Charge or details


are not adequate in the drawings, physical measurements shall be taken by
Contractor in the presence of Engineer-In-Charge.

1.4

Measurements of weights shall be in metric tonnes corrected to the nearest


Kilogram. Linear measurements shall be in meters corrected to the nearest
centimetres.

1.5

The weights mentioned in the drawing or shipping list shall be the basis for payment.
If mountings for panels etc. are packed separately, their erection weights shall
include all mountings.

1.6

No other payment either for temporary works connected with this Contract or for
any other item such as weld, shims, packing plates etc. shall be made. Such items
shall be deemed to have been included for in the rates quoted.

1.7

Measurements will be made for various items under schedule of rates on the
following basis as indicated in the unit column
i) Weights
ii) Length
iii) Number
iv) Volume
v) Area

MT or Kg
M (Metre)
No.
Cu.M
Sq.M

1.8

Wherever the unit of items has been indicated as lumpsum, the payment shall be
made on lumpsum basis on completion & no mode of measurement shall be
applicable.

1.9

The measurement for cable laying shall be made on the basis of length actually laid
from lug to lug including length of loops provided.

Engineers India Limited


New Delhi

Page 256 of 1178

TERMS OF PAYMENT
[APPENDIX-II TO SPECIAL CONDITIONS OF CONTRACT]

Engineers India Limited


New Delhi

Page 257 of 1178

1.0

MOBILIZATION ADVANCE
No Mobilization advance shall be paid for this contract.

2.0

ON ACCOUNT PAYMENTS
Progress Payments shall be released to Contractor against monthly running account
bills duly certified by Engineer-in-charge after affecting the necessary deductions. The
basis for payment against various items shall be as below:

S.
NO.

NATURE OF
WORK

PAYMENT TERMS

1.
1.1 Civil, Structural
and
Architectural
Works

1.2 Structural
Steel Works

95% on completion of works on prorata basis as certified in


monthly progress bill.

5% on completion of all works in all respects and issuance of


completion certificate.

FABRICATION AT SITE
-

5% on finalisation of quantity, plan and submission of approved


fabrication drawings.

55% on receipt and acceptance of material at site.

20% on fabrication, surface preparation and application of


primer coat.

15% on erection, alignment, welding, grouting etc.

5% on completion of all works in all respect and issuance of


completion certificate.

FABRICATION AT YARD OUTSIDE PROJECT PREMISES


-

5% on finalisation of quantity, plan and submission of approved


fabrication drawings.

55% on receipt and acceptance of material AT CONTRACTOR


FABRICATION YARD OUTSIDE THE Project premises against
Rolling Bank Guarantee for an equivalent amount of material at
contractors shop with a validity till receipt of materials at project
premises plus 03 months claim period.

20% on fabrication, surface preparation and application of


primer and receipt of fabricated structures at site.

15% on erection, alignment, welding etc.

5% on completion of all work in all respect and issuance of


completion certificate.

At issue rates (chargeable basis)


-

5% on finalisation of quantity, plan and submission of


fabrication drawings.

75% on transportation of material from storage yard / stores


points to fabrication yard and fabrication surface preparation
and application of primer coat.

Engineers India Limited

Page 258 of 1178

S.
NO.

NATURE OF
WORK

1.3 Electrical Work

PAYMENT TERMS

15% on erection, alignment, welding/grouting etc.

5% on completion of all work in all respect and issuance of


completion certificate.

For Supply Items


-

95% on receipt and acceptance of material at site.

05% on completion of all works in all respects and issuance of


completion certificate.

For Erection Items


-

80% on completion of erection / installation.

15% on testing and acceptance.

05% on completion of all works in all respects and issuance of


completion certificate.

For Items involving both Supply & Erection

1.4 Miscellaneous
Works

65% on receipt and acceptance of material at site.

20% after erection /installation.

10% after testing and acceptance.

05% on completion of all works in all respects and issuance of


completion certificate.

95% on completion of work as certified in monthly progress bill.

05% on completion of all works in all respects and issuance of


completion certificate.

NOTE:
1) Payments shall be made after necessary deductions on account of income tax, secured advance,
Security deposit and other deductions as per the provisions of the Contract and as required under the
law. The Payment shall be made after necessary deductions on account of Security Deposit (if entire
Security Deposit amounting to 10% of Contract Value is not submitted initially)
Other terms of payment, if any, may be mutually discussed and agreed upon in consultation with
OWNER/ EIL after Award of Work.
3.0

Price

The prices shall be firm during the entire contract period including all extensions granted on whatsoever
ground may be. No escalation on any account shall be admissible.
4.0

Predetermined agreed damages for delay

Compensation for Delay shall be applicable @ 0.5% of the Contract Value per week of delay or part
thereof subject to maximum of 5% of Contract Value.
5.0

Provision of Extra/Additional Items

If the altered/additional work required to be executed as per Owners/Consultants equirement for which
there are no established rates in schedule of rates, the same shall be payable as per provision led down
at clause no. 60 of GCC.

Engineers India Limited

Page 259 of 1178

[APPENDIX - III TO SPECIAL CONDITIONS OF CONTRACT]

Page 260 of 1178

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[APPENDIX - IV TO SPECIAL CONDITIONS OF CONTRACT]

Page 270 of 1178

aarn 122

ENGINEERS
INDIA LIMITED
51

IA Govt of India Undertak.ng)

STANDARD SPECIFICATION FOR


HEALTH, SAFETY &
ENVIRONMENT MANAGEMENT
AT CONSTRUCTION SITES

STANDARD SPECIFICATION No.

6-82-0001 Rev. 6
Page 1 of 87

1-11-1 ul -f-zffl 'zr{


1141<ui

WkcIT
3T4tT9' irq

STANDARD SPECIFICATION FOR


HEALTH, SAFETY & ENVIRONMENT
(HSE) MANAGEMENT
AT CONSTRUCTION SITES

26/02/2014

REVISED & UPDATED

SM

RKD

SC

19/12/2012

REVISED & UPDATED

SM

SM

RKD

DM

13/02/2008

REVISED & UPDATED

AS

RK

SCB

VC

17/07/2007

REVISED & UPDATED

AS

MPJ

VNP

VC

11/08/2005

REVISED & UPDATED

MPJ

MPJ

VNP

VJN

Checked by

Standards
Comm ittee
Convenor

Rev

Date

Purpose

Prepared by

Standards
Bureau
Chairman
Approved by

Format No. 8-00-0001-F1 Rev. 0

Page 271 of 1178

Copyright EIL All rights reserved

STANDARD SPECIFICATION FOR


HEALTH, SAFETY &
ENVIRONMENT MANAGEMENT
AT CONSTRUCTION SITES

STANDARD SPECIFICATION No.

6-82-0001 Rev. 6
Page 2 of 87

Abbreviations:
AERB
ANSI
BARC
BS
EIL
ELCB
EPC
EPCC
ESI
GCC
GM
GTAW
HOD
HSE
HV
IS
IE
JSA
LOTO
LPG
LSTK
MV
PPE
RCM
ROW
SCC
SLI
TBM

:
:
:
:
:
:
:
:
:
:
:
:
:
:
:
:
:
:
:
:
:
:
:
:
:
:
:
:

Atomic Energy Regulatory Board


American National Standards Institute
Bhabha Atomic Research Centre
British Standard
Engineers India Limited
Earth Leakage Circuit Breaker
Engineering, Procurement and Construction
Engineering, Procurement, Construction and Commissioning
Employee State Insurance
General Conditions of Contract
General Manager
Gas Tungsten Arc Welding
Head of Department
Health, Safety & Environment
High Voltage
Indian Standard
Indian Electricity
Job Safety Analysis
Lock Out & Tag Out
Liquefied Petroleum Gas
Lump Sum Turn Key
Medium Voltage
Personal Protective Equipment
Resident Construction Manager or Site-in-Charge, as applicable
Right of Way
Special Conditions of Contract
Safe Load Indicator
Tool Box Talks

Construction Standards Committee


Convenor :

Sh. RK Das, ED(Construction)

Members :

Sh. M.Deshpande, GM (C)


Sh. M. Natarajan, GM (C&P)
Sh Rakesh Nanda, DGM (Piping)
Sh. S Mukherjee, DGM (Construction)
Sh. Janak Kishore, DGM (Projects)
Sh. D. Jana, AGM (Construction)

Format No. 8-00-0001-F1 Rev. 0


Page 272 of 1178

Copyright EIL All rights reserved

STANDARD SPECIFICATION FOR


HEALTH, SAFETY &
ENVIRONMENT MANAGEMENT
AT CONSTRUCTION SITES

STANDARD SPECIFICATION No.

6-82-0001 Rev. 6
Page 3 of 87

CONTENTS
CLAUSE

TITLE

PAGE NO.

1.0
2.0

Scope
References

5
5

3.0

Requirement of Health, Safety and Environment (HSE) Management


System to be complied by Bidders
3.1
Management Responsibility
3.1.1
HSE Policy & Objective
3.1.2
Management System

3.2
3.3

Format No. 8-00-0001-F1 Rev. 0


Page 273 of 1178

5
5
5

3.1.3

Indemnification

3.1.4

3.1.5

Deployment & Qualification of Safety


Personnel
Implementation, Inspection & Monitoring

3.1.6

Behavior Based Safety

3.1.7
3.1.8

Awareness
Fire prevention & First-Aid

9
9

3.1.9
3.1.10
3.1.11

Documentation
Audit
Meetings

9
10
10

3.1.12

Intoxicating drinks & drugs and smoking

11

3.1.13

Penalty

11

3.1.14

Accident/Incident investigation

14

House Keeping
HSE Measures
3.3.1
Construction Hazards
3.3.2
Accessibility

14
15
15
16

3.3.3

Personal Protective Equipments (PPEs)

16

3.3.4

Working at height

17

3.3.5

Scaffoldings

18

3.3.6

Electrical installations

19

3.3.7

Welding/Gas cutting

21

3.3.8

Ergonomics and tools & tackles

22

3.3.9
3.3.10

Occupational Health
Hazardous substances

22
23

3.3.11

Slips, trips & falls

23

3.3.12
3.3.13
3.3.14
3.3.15
3.3.16
3.3.17
3.3.18

Radiation exposure
Explosives/Blasting operations
Demolition/Dismantling
Road Safety
Welfare measures
Environment Protection
Rules & Regulations

23
24
24
24
25
25
26

Contd to page 4

Copyright EIL All rights reserved

STANDARD SPECIFICATION FOR


HEALTH, SAFETY &
ENVIRONMENT MANAGEMENT
AT CONSTRUCTION SITES

STANDARD SPECIFICATION No.

6-82-0001 Rev. 6
Page 4 of 87

CONTENTS (contd. from page 3)

4.0

3.3.19
Weather Protection
3.3.20
Communication
3.3.21
Confined Space Entry
3.3.22
Heavy Lifts
3.3.23
Key performance indicators
3.3.24
Unsuitable Land Conditions
3.3.25
Under Water Inspection
3.3.26
Excavation
3.4
Tool Box talks
3.5
Training & Induction Programme
3.6
Additional safety requirements for working Inside a running
3.7
Self Assessment and Enhancement
3.8
HSE Promotion
3.9
LOTO for isolation of energy source
Details of HSE Management System by Contractor
4.1
On Award of Contract
4.2
During Job Execution
4.3
During short listing of the sub-contractors
Records

5.0
Appendices
1.
Standards/Codes on HSE
2.
Details of First AID Box
3.
Types of Fire Extinguishers & their Appln.
4.
Indicative List of statutory Acts & Rules
5.
Construction Hazards and their mitigation
6.
Training subjects / topics
7.
Construction Power Board ( typ)
8.
List of HSE procedures
Attachments (Reporting Formats)
I.
Safety Walk through Report
II.
Accident/Incident Report
III.
Suppl. Accident/Incident Investigation Report
IV.
Near Miss Incident Report/Dangerous occurrence
V.
Monthly HSE Report
VI.
Permit for Working at height
VII.
Permit for Working in Confined Space
VIII.
Permit for Radiation work
IX.
Permit for Demolishing/ Dismantling
X
Daily Safety Checklist
XI
Housekeeping assessment & compliance
XII
Inspection of temporary electrical booth / installation
XIII
Inspection for scaffolding
XIV
Permit for erection / modification & dismantling of
scaffolding
XV
Permit for heavy lift/critical erection
XVI
Permit Energy Isolation & De-Isolation
XVI
Permit for Excavation

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26
26
27
27
27
28
28
28
29
30
31
32
32
32
33
33
34
35

Appendix-A
Appendix-B
Appendix-C
Appendix-D
Appendix-E
Appendix-F
Appendix-G
Appendix-H
HSE-1 Rev.0
HSE-2 Rev.0
HSE-3 Rev.0
HSE-4 Rev.0
HSE-5 Rev.0
HSE-6 Rev.0
HSE-7 Rev.0
HSE-8 Rev.0
HSE-9 Rev.0
HSE-10 Rev.0
HSE-11 Rev.0
HSE-12 Rev.0
HSE-13 Rev.0
HSE-14 Rev.0
HSE-15 Rev.0
HSE-16 Rev 0
HSE-17 Rev 0

Copyright EIL All rights reserved

STANDARD SPECIFICATION FOR


HEALTH, SAFETY &
ENVIRONMENT MANAGEMENT
AT CONSTRUCTION SITES

1.0

STANDARD SPECIFICATION No.

6-82-0001 Rev. 6
Page 5 of 87

SCOPE
This specification establishes the Health, Safety and Environment (HSE) management
requirement to be complied by Contractors/Vendors including their sub-contractors/sub vendors
during construction.
This specification is not intended to replace the necessary professional judgment needed to
design & implement an effective HSE system for construction activities and the contractor is
expected to fulfill HSE requirements in this specification as a minimum. It is expected that
contractor shall implement best HSE practices beyond whatever are mentioned in this
specification.
Requirements stipulated in this specification shall supplement the requirements of HSE
Management given in relevant Act(s)/legislations, General Conditions of Contract (GCC),
Special Conditions of Contract (SCC) and Job (Technical) Specifications. Where different
documents stipulate different requirements, the most stringent shall apply.

2.0

REFERENCES
The document should be read in conjunction with following:
-

General Conditions of Contract (GCC)


Special Conditions of Contract (SCC)
Building and other construction workers Act,
Indian Factories Act
Job (Technical) specifications
Relevant International / National Codes (refer Appendix-A for standards/codes on HSE)
Relevant State & National Statutory requirements.
Operating Manuals Recommendation of Manufacturer of various construction Machineries

3.0

REQUIREMENTS OF HEALTH, SAFETY & ENVIRONMENT (HSE) MANAGEMENT


SYSTEM TO BE COMPLIED BY BIDDERS

3.1

Management Responsibility

3.1.1

HSE Policy & Objectives


The Contractor should have a documented HSE policy duly & objectives to demonstrate
commitment of their organization to ensure health, safety and environment aspects in their line
of operations.
HSE Policy of the contractor shall be made available to Owner / EIL at the place of execution of
specific contract works, as a valid document.

3.1.2

Management System
The HSE management system of the Contractor shall cover the HSE requirements &
commitments to fulfill them, including but not limited to what are specified under clause 1.0
and 2.0 above. The Contractor shall obtain the approval of its site specific HSE Plan from EIL /
Owner prior to commencement of any site works. Corporate as well as Site management of the
Contractor shall ensure compliance of their HSE Plan at work sites in its entirety & in true
spirit.

Format No. 8-00-0001-F1 Rev. 0


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STANDARD SPECIFICATION FOR


HEALTH, SAFETY &
ENVIRONMENT MANAGEMENT
AT CONSTRUCTION SITES

3.1.3

STANDARD SPECIFICATION No.

6-82-0001 Rev. 6
Page 6 of 87

Indemnification
Contractor shall indemnify & hold harmless, Owner/EIL & their representatives, free from any
and all liabilities arising out of non-fulfillment of HSE requirements or its consequences.

3.1.4

Deployment & qualifications of Safety personnel


The Contractor shall designate/deploy various categories of HSE personnel at site as indicated
below in sufficient number. In no case, deployment of safety Supervisor / Safety Steward shall
substitute deployment of Safety Officer / Safety Engr what is indicated in relevant statute of
BOCW Act i.e deployment of safety officer/Safety Engineer is compulsory at project site. The
Safety supervisors, Safety stewards etc. would facilitate the HSE tasks at grass root level for
construction sites and shall assist Safety Officer / Engineers.
a)

Safety Steward
For every 250 workmen, one safety steward shall be deployed.
As a minimum, he shall preferably possess School leaving Certificate (of Class XII with
Physics & Chemistry etc.) and trained in fire-fighting as well as in safety/occupational
health related subjects, with minimum two year of practical experience in construction
work environment and preferably have adequate knowledge of the language spoken by
majority of the workers at the construction site.

b)

Safety Supervisor
For every 500workmen, one safety Supervisor shall be deployed.
As a minimum, he shall possess a recognized Degree in Science (with Physics &
Chemistry) or a diploma in Engg. or Tech. with minimum Two years of practical
experience in construction work environment and should possess requisite skills to deal
with construction safety & fire related day-to-day issues.

c)

Safety Officer / Safety Engineer


One for every 1000 workers or part thereof shall be deployed.
Safety officer/Engineer Should Possess following Qualification & Experience :
(i)

Recognized degree in any branch of Engg. or Tech. or Architecture with practical


experience of working in a building or other construction work in supervisory
capacity for a period of not less than two years, or possessing recognized diploma in
any branch of Engg. or Tech with practical experience of building or other
construction work in supervisory capacity for a period of not less than five years.

(ii)

Recognized degree or diploma in Industrial safety with one paper in Construction


Safety

(iii)

Preferably have adequate knowledge of the language spoken by majority of the


workers at the construction site.

Alternately
(i)

Person possessing Graduation Degree in Science with Physics & Chemistry and
degree or diploma in Industrial Safety (from any Indian institutes recognized by

Format No. 8-00-0001-F1 Rev. 0


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Copyright EIL All rights reserved

STANDARD SPECIFICATION FOR


HEALTH, SAFETY &
ENVIRONMENT MANAGEMENT
AT CONSTRUCTION SITES

STANDARD SPECIFICATION No.

6-82-0001 Rev. 6
Page 7 of 87

AICTE or State Council of Tech. Education of any Indian State) with practical
experience of working in a building, plant or other construction works (as Safety
Officer, in line with Indian Factories Act, 1958) for a period of not less than five
years, may be considered as Safety Officer, in case Owner/Client of the project
agrees for /approves the same.
d)

HSE In-Charge
In case there is more than one Safety Officer at any project construction site, one of them,
who is senior most by experience (in HSE discipline), may be designated as HSE InCharge. Duties & responsibilities of such person shall be commensurate with that of
relevant statute and primarily to coordinate with top management of Client and contractors.
In case the statutory requirements i.e. State or Central Acts and / or Rules as applicable like
the Building and Other Construction Workers Regulation of Employment and Conditions
of Service- Act,1996 or State Rules (wherever notified), the Factories Act, 1948 or Rules
(wherever notified), etc. are more stringent than above clarifications, the same shall be
followed.
Contractors shall ensure physical availability of safety personnel at the place of specific
work location, where Hot Work Permit is required / granted. No work shall be started at
any of the project sites until above safety personnel & concerned Site Engineer of
Contractor are physically deployed at site. The Contractor shall submit a HSE organogram
clearly indicating the lines of responsibility and reporting system and elaborate the
responsibilities of safety personnel in their HSE Plan.
The Contractor shall verify & authenticate credentials of such safety personnel and furnish
Bio-Data/ Resume/ Curriculum Vitae of the safety personnel as above for EIL/Owners
approval, at least 1 month before the mobilization. The Contractor, whenever required,
shall arrange submission of original testimonials/certificates of their Safety personnel, to
EIL/Owner (for verification/scrutiny, etc.)
Imposition / Realization of penalty shall not absolve the Contractor from his/her
responsibility of deploying competent safety officer at site.
Adequate planning and deployment of safety personnel shall be ensured by the Contractor
so that field activities do not get affected because of non-deployment of competent &
qualified safety people in appropriate numbers.

3.1.5

Implementation, Inspection/Monitoring

The Contractor shall be fully responsible for planning, reporting, implementing and
monitoring all HSE requirements and compliance of all laws & statutory requirements.
The Contractor shall also ensure that the HSE requirements are clearly understood &
implemented conscientiously by their site personnel at all levels at site.
The Contractor shall ensure physical presence of their field engineers / supervisors, during
the continuation of their contract works / site activities including all material transportation
activities. Physical absence of experienced field engineers / supervisors of Contractor at
critical work spot during the course of work, may invite severe penalization as per the
discretion of EIC, including halting / stoppage of work.
Contractor shall furnish their annual Inspection Plan, with regard to project issues /subjects,
frequency and performers to EIL/Owner.
The Contractor shall regularly review inspection report internally and implement all
practical steps / actions for improving the status continuously.

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3.1.6

STANDARD SPECIFICATION No.

6-82-0001 Rev. 6
Page 8 of 87

The Contractor shall ensure important safety checks right from beginning of works at every
work site locations and to this effect format No: HSE-10 Daily Safety Check List shall
be prepared by field engineer & duly checked by safety personnel for conformance.
The Contractor shall carry out inspection to identify various unsafe conditions of work
sites/machinery/equipments as well as unsafe acts
on the part of
workmen/supervisor/engineer while carrying out different project related works.
Adequate records for all inspections shall be maintained by the Contractor and the same
shall be furnished to EIL/Owner, whenever sought.
The Contractor shall not carry-out work by engaging single worker anywhere without any
supervisor anytime during day or night.
To demonstrate involvement/commitment of site management of Contractor, at least one
Safety Walk through in a month shall be carried out by Contractors head of site (along
with his area manager/field engineers) and a report shall be furnished to EIL/Owner as per
format No: HSE-1 Safety walk through report followed by compliance for unsatisfactory
remarks.
As a general practice lifting tools/tackles, machinery, accessories etc. shall be inspected,
tested and examined by competent people (approved by concerned State authorities) before
being used at site and also at periodical interval (e.g. during replacement,extension,
modification, elongation/reduction of machine/parts, etc.) as per relevant statutes. Hydra,
cranes, lifting machinery, mobile equipments / machinery / vehicles, etc. shall be inspected
regularly by only competent / experienced personnel at site and requisite records for such
inspections shall be maintained by every contractor. Contractor shall also maintain records
of maintenance of all other site machinery (e.g. generators, rectifiers, compressors, cutters,
etc.) & portable tools/equipments being used at project related works (e.g. drills, abrasive
wheels, punches, chisels, spanners, etc.). The Contractor shall not make use of arbitrarily
fabricated derricks at project site for lifting / lowering of construction materials.
Site facilities /temporary. installations, e.g. batching plant, cement godown, DG-room,
temporary electrical panels/distribution boards, shot-blasting booth, fabrication yards, etc.
and site welfare facilities, like labour colonies, canteen/pantry, rest-shelters, motor
cycle/bicycle-shed, site washing facilities, First-aid centers, urinals/toilets, etc. should be
periodically inspected by Contractor (preferably utilizing HR/Admn. personnel to inspect
site welfare facilities) and records to be maintained.

Behaviour Based Safety

The contractor shall develop a system to implement Behaviour-Based Safety (BBS)


through which work groups can identify, measure and change the behaviours of employees
and workers
The BBS process shall include the following:
Identify the behaviours critical to obtaining required safety performance.
Communicate the behaviours and how they are performed correctly to all
Observe the work force and record safe/at risk behaviours. Intervene with workers
to give positive reinforcement when safe behaviours are observed. Provide
coaching/correction when at risk behaviours are observed
Collect and record observation data
Summarize and analyze observation data
Communicate observation data and analysis results to all employees
Provide recognition or celebrate when safe behaviour improvements occur
Change behaviours to be observed or change activators or change consequences as
appropriate.
Communicate any changes to workforce
Contractor through its own HSE committee shall implement the above process.
The necessary procedures and reporting formats shall be developed by the contractor for
approval by EIL/Owner.

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3.1.7

STANDARD SPECIFICATION No.

6-82-0001 Rev. 6
Page 9 of 87

The HSE committee of contractor shall observe individuals behavior for safe practices
adapted for utilization/execution of work for following as a minimum:PPE
Tools & equipment
Hazard Identification & control
House keeping
Confined space entry
Hot works
Excavation
Loading & unloading
Work At height
Stacking & storage
Ergonomics
Procedures

Awareness and Motivation

3.1.8

The Contractor shall promote and develop awareness on Health, Safety and Environment
protection among all personnel working for the Contractor.

Regular awareness programs and fabrication shop / work site meetings at least on monthly
basis shall be arranged on HSE activities to cover hazards/risks involved in various
operations during construction.

Contractor to motivate & encourage the workmen & supervisory staff by issuing /
awarding them with tokens/ gifts/ mementos/ monetary incentives / certificates, etc.
Contractor shall assess & recognize the behavioral change of its site engineers / supervisors
periodically and constantly motivate / encourage them to implement HSE practices at
project works
Fire prevention & First-Aid

3.1.9

The Contractor shall arrange suitable First-aid measures such as First Aid Box (Refer
Appendix-B for details), trained personnel/nurse (male) to administer First Aid, stand-by
Ambulance vehicle and
The Contractor shall arrange installation of fire protection measures such as adequate
number of steel buckets with sand & water and adequate number of appropriate portable
fire extinguishers (Refer Appendix-C for details) to the satisfaction of EIL/Owner.
The Contractor shall deploy trained supervisory personnel / field engineers to cater to any
emergency situation.
In case the number of workers exceeds 500, the Contractor shall position an Ambulance /
vehicle and nurse on round the clock basis very close to the worksite.
The Contractor shall arrange FIRE DRILL at each site at least once in three months,
involving site workmen and site supervisory personnel & engineers. The Contractor shall
maintain adequate record of such fire drills at project site

Documentation
The Contractor shall evolve a comprehensive, planned and documented system covering the
following as a minimum for implementation and monitoring of the HSE requirements and the
same shall be submitted for approval by owner/EIL.
HSE Organogram
Site specific HSE Plan
Safety Procedures, forms and Checklist. Indicative list of HSE procedures is attached as
Appendix :H
Inspections and Test Plan
Risk Assessment & Job Safety Analysis for critical works.

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STANDARD SPECIFICATION No.

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Page 10 of 87

The monitoring for implementation shall be done by regular inspections and compliance of
the observations thereof. The Contractor shall get similar HSE requirements implemented
at his sub-contractor(s) work site/office. However, compliance of HSE requirements shall
be the responsibility of the Contractor. Any review/approval by EIL/Owner shall not
absolve contractor of his responsibility/liability in relation to fulfilling all HSE
requirements.

3.1.10 Audit
The Contractor shall submit an Audit Plan to EIL/Owner indicating the type of audits and
covering following as minimum:

Internal HSE audits regularly at least on quarterly basis by engaging internal qualified
auditors (viz safety officers/Construction personnel having 5 years experience in
construction safety and Lead Auditor Course :OSHA 18001certification).
External HSE audits regularly at least on every six months by engaging qualified external
auditors (viz safety officers/Construction personnel having 10 years experience in
construction safety and Lead Auditor Course :OSHA 18001certification).

All HSE shortfalls/ non-conformances on HSE matters brought out during review/audit, shall be
resolved forthwith ( generally within a week) by Contractor & compliance report shall be
submitted to EIL/Owner.
In addition to above audits by contractor, the contractors work shall be subjected to HSE audit
by EIL/Owner at any point of time during the pendency of contract. The CONTRACTOR shall
take all actions required to comply with the findings of the Audit Report and issue regular
Compliance Reports for the same to OWNER/ EIL till all the findings of the Audit Report are
fully complied.
Failure to carry-out HSE Audits & its compliance (internal & external) by Contractor, shall
invite penalization.
3.1.11 Meetings

The Contractor shall ensure participation of his top most executive at site (viz. Resident
Construction Manager / Resident Engineer / Project Manager / Site-in-Charge) in Safety
Committee / HSE Committee meetings arranged by EIL/Owner usually on monthly basis
or as and when called for. In case Contractors top most executive at site is not in a
position to attend such meeting, he shall inform EIL/Owner in writing before the
commencement of such meeting indicating reasons of his absence and nominate his
representative failure to do so may invite very stringent penalization against the specific
Contractor, as deemed fit in Contract. The obligation of compliance of any observations
during the meeting shall be always time bound. The Contractor shall always assist
EIL/Owner to achieve the targets set by them on HSE management during the project
implementation.

In addition, the Contractor shall also arrange internal HSE meetings chaired by his top most
executive at site on weekly basis and maintain records. Such internal HSE meetings shall
essentially be attended by field engineers / supervisors (& not by safety personnel only) of
the Contractor and its associates. Records of such internal HSE meetings shall be
maintained by the Contractor for review by EIL/Owner or for any HSE Audits.

Agenda of internal HSE meeting should broadly cover: -

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a)
b)
c)
d)
e)
f)
g)
h)
i)

STANDARD SPECIFICATION No.

6-82-0001 Rev. 6
Page 11 of 87

Confirmation of record notes / minutes of previous meeting


Discussion on outstanding subjects of previous points / subjects, if any
Incidents / Accidents (of all types) at project site, if any
Current topics related to site activities / subjects of discussion
House keeping
Behavioral Safety
Information / views / deliberations of members / site sub Contractors
Report from Owner / Client
Status of Safety awareness, Induction programs & Training programs

The time frame for such HSE meeting shall be religiously maintained by one and all.
3.1.12 Intoxicating drinks & drugs and Smoking

The Contractor shall ensure that his staff members & workers (permanent as well casual)
shall not be in a state of intoxication during working hours and shall abide by any law
relating to consumption & possession of intoxicating drinks or drugs in force.
The Contractor shall not allow any workman to commence any work at any locations of
project activity who is/are influenced / effected with the intake of alcohol, drugs or any
other intoxicating items being consumed prior to start of work or working day.
Awareness about local laws on this issue shall form part of the Induction Training and
compulsory work-site discipline.

The Contractor shall ensure that all personnel working for him comply with No-Smoking
requirements of the Owner as notified from time to time. Cigarettes, lighters, auto ignition
tools or appliances as well as intoxicating drugs, dry tobacco powder, etc. shall not be
allowed inside the project / plant complex.

Smoking shall be permitted only inside smoking booths exclusively designated &
authorized by the Owner/EIL.

3.1.13 Penalty
The Contractor shall adhere consistently to all provisions of HSE requirements. In case of noncompliances and also for repeated failure in implementation of any of the HSE provisions,
EIL/Owner may impose stoppage of work without any cost & time implication to the Owner
and/or impose a suitable penalty.
The amount of penalty to be levied against defaulted Contractor shall be up to a cumulative
limit of
2.0% (Two percent) of the contract value for Item Rate or Composite contracts with an overall
ceiling of 1, 00, 00, 000 (Rupees One crore)
0.5% (Zero decimal five percent) of the contract value for LSTK, OBE, EPC, EPCC or Package
contracts with an overall ceiling of 10, 00.00.000 (Rupees ten crores)
This penalty shall be in addition to all other penalties specified elsewhere in the contract. The
decision of imposing stop-work-instruction and imposition of penalty shall rest with
EIL/Owner. The same shall be binding on the Contractor. Imposition of penalty does not make
the Contractor eligible to continue the work in unsafe manner.
The amount of penalty applicable for the Contractor on different types of HSE violations is
specified below:

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Sl.
No.
1.
2.
3
4.

Violation of HSE norms

STANDARD SPECIFICATION No.

6-82-0001 Rev. 6
Page 12 of 87

Penalty Amount

For not using personal protective equipment


Rs 500/- per day/ Item / Person.
(Helmet, Shoes, Goggles, Gloves, Full body harness,
Face shield, Boiler suit, etc.)
Working without Work Permit/Clearance
Rs 20000/- per occasion
Execution of work without deployment of requisite Rs. 5000/- per violation per day
field engineer / supervisor at work spot
Unsafe electrical practices (not installing ELCB,
Rs 10000/- per item per day.
using poor joints of cables, using naked wire without
top plug into socket, laying wire/cables on the roads,
electrical jobs by incompetent person, etc.)

5.

Working at height without full body harness, using


Rs. 10000/- per case per day.
non-standard/ rejected scaffolding and not arranging
fall protection arrangement as required, like handrails, life-lines, Safety Nets etc.

6.

Unsafe handling of compressed gas cylinders (No


trolley, jubilee clips double gauge regulator, and not
keeping cylinders vertical during storage/handling,
not using safety cap of cylinder).
Use of domestic LPG for cutting purpose / not using
flash back arresters on both the hoses/tubes on both
ends.
No fencing/barricading of excavated areas /
trenches.
Not providing shoring/strutting/proper slope and not
keeping the excavated earth at least 1.5M away from
excavated area.
Non display of scaffold tags, caution boards, list of
hospitals, emergency services available at work
locations.
Traffic rules violations like over speeding of
vehicles, rash driving, talking on mobile phones
during vehicle driving, wrong parking, not using seat
belts, vehicles not fitted with reverse horn / warning
alarms / flicker lamps during foggy weather.
Absence of Contractors RCM/SIC or his
nominated representative (prior approval must be
taken for each meeting for nomination) from site
HSE meetings whenever called by EIL/Owner &
failure to nominate his immediate deputy (in the siteorganogram) for such HSE meetings.
Failure to maintain HSE records by Contractor
Safety personnel, in line with approved HSE
Plan/Procedures/Contract specifications..
Failure to conduct daily site safety inspection (by
Contractors safety engineers/safety officers),
internal HSE meeting, internal HSE
Awareness/Motivation Program, Site HSE Training
and HSE audit at predefined frequencies (as
approved in HSE Plan).

7.
8.
9.

10.
11.

12.

13.
14.

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Rs 500/- per item per day.

Rs. 3000/- per occasion.


Rs. 3000/- per occasion.
Rs.5, 000/- per occasion.

Rs.1000/- per occasion per day


Rs. 2000/- per occasion per day

Rs10000/- per meeting.

Rs 10000/- per month.


Rs.10000/- per occasion.

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Sl.
No.
15.
16.
17.
18.
19.

20.

21.
22.
23.
24.
25.

26.

Violation of HSE norms

STANDARD SPECIFICATION No.

6-82-0001 Rev. 6
Page 13 of 87

Penalty Amount
th

Failure to submit the monthly HSE report by 5 of


Rs. 10000/- per occasion and Rs.
subsequent month to Projects Engineer-in-Charge / 1000/- per day of further delay.
Owner
Poor House Keeping
Rs. 5000/- per occasion per subject
Failure to report & follow up accident (including
Near Miss) reporting system within specific timeframe.
Degradation of environment (not confining toxic
spills, spilling oil/lubricants onto ground)

Rs. 20000/- per occasion

Not medically examining the workers before


allowing them to work at height / to work in
confined space / to work in shot-blasting / to work
for painting / to work in bitumen or asphalt works,
not providing ear muffs while allowing them to work
in noise polluted areas, made them to work in air
polluted areas without respiratory protective devices,
etc.
Violation of any other safety condition as per job
HSE plan / work permit and HSE conditions of
contract (e.g. using crowbar on cable trenches,
improper welding booth, not keeping fire
extinguisher ready at hot work site, unsafe rigging
practices, non-availability of First-Aid box at site,
not using hood with respiratory devices by blaster
for shot//grit blasting, etc.)
Failure to carry-out Safety audit in time (internal &
external), close-out of identified shortfalls of
Observations of Safety Aspects(OSA),etc
Carrying out sand blasting instead of grit/shot
blasting
Failure to deploy adequately qualified and
competent Safety Officer
Utilization of hydra/ back-hoe loader for material
shifting or any other unauthorized /unsafe lifting
works
Any incident / accident at project site has been
caused because of willful negligence or gross
violation of safety measures / provisions on the part
of the Contractor or any of its sub-agencies
Any violation not covered above

Rs 5000/- per occasion per worker

Rs10000/- per occasion

Rs. 5000/- per occasion

Rs. 20,000/- per occasion


Rs. 50,000/- per day
Rs. 10000/- per day per Officer
Rs 25,000/- per occasion
Rs 10,00,000/-per occasion

To be decided by EIL/Owner.

The Contractor shall make his field engineers/supervisors fully aware of the fact that they
keep track with the site workmen for their behavior and compliance of various HSE
requirements. Safety lapses / defects of project construction site shall be attributable to the
concerned job supervisor / engineer of the Contractor, (who remains directly responsible
for safely executing field works). For repeated HSE violations, concerned job supervisor /
engineer shall be reprimanded or appropriate action, as deemed fit, shall be initiated (with
an information to EIL & Owner) by the concerned Contractor.

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STANDARD SPECIFICATION No.

6-82-0001 Rev. 6
Page 14 of 87

Contractor shall initiate verbal warning shall be given to the worker/employee during his first
HSE violation. A written warning shall be issued on second violation and specific training shall
be arranged / provided by the Contractor to enhance HSE awareness/skill including feedback on
the mistakes/ flaws. Any further violation of HSE stipulations by the erring individuals shall
call for his forthright debar from the specific construction site. A record of warnings for each
worker/employee shall be maintained by the Contractor, like by punching their cards / Gate
passes or by displaying their names at the Project entry gate. Warnings, penalizations,
appreciations etc. shall be discussed in HSE Committee meetings by site Head of the
Contractor.
3.1.14 Accident/ Incident investigation
All accidents / incidents shall be informed to EIL/Owner at least telephonically by Contractor
immediately and in writing within 24 hours on Format No. HSE-2 as applicable , by Contractor.
Thereafter, a Supplementary Accident / Incident investigation Report on Format No. HSE-3
shall be submitted to EIL/Owner within 72 hours. Near Miss incident(s),Dangerous
accidents/incident shall also be reported on Format No. HSE-4 within 24 hours. The accident/
incident shall be investigated by a team of Contractors senior Site personnel (involving Site-inCharge or at least by his deputy) for establishing root-cause and recommending corrective &
preventive actions. Findings shall be documented and suitable actions taken to avoid
recurrences shall be communicated to EIL/Owner. Owner/EIL shall have the liberty to
independently investigate such occurrences and the Contractor shall extend all necessary help
and cooperation in this regard. EIL/Owner shall have the right to share the content of this report
with the outside world.
3.2

House Keeping
The Contractor shall ensure that a high degree of house keeping is maintained and shall ensure
inter alia; the followings:
a)

All surplus earth and debris are removed/disposed off from the working areas to designated
location(s).
b) Unused/surplus cables, steel items and steel scrap lying scattered at different places within
the working areas are removed to identify location(s).
c) All wooden scrap, empty wooden cable drums and other combustible packing materials,
shall be removed from work place to identified location(s).
d) Roads shall be kept clear and materials like pipes, steel, sand, boulders, concrete, chips and
bricks etc shall not be allowed on the roads to obstruct free movement of men &
machineries.
e) Fabricated steel structural, pipes & piping materials shall be stacked properly for erection.
f) Water logging on roads shall not be allowed.
g) No parking of trucks/trolleys, cranes and trailers etc shall be allowed on roads, which may
obstruct the traffic movement.
h) Utmost care shall be taken to ensure over all cleanliness and proper upkeep of the working
areas.
i) Trucks carrying sand, earth and pulverized materials etc. shall be covered while moving
within the plant area/ or these materials shall be transported with top surface wet.
j) The contractor shall ensure that the atmosphere in plant area and on roads is free from
particulate matter like dust, sand, etc. by keeping the top surface wet for ease in breathing.
k) At least two exits for any unit area shall be assured at all times same arrangement is
preferable for digging pits / trench excavation / elevated work platforms / confined spaces
etc.
l) Welding cables and the power cable must be segregated and properly stored and used .The
same shall be laid away from the area of movement and shall be free from obstruction.
m) Schedule for upkeep/cleaning of site to be firmed up and implemented on regular basis

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STANDARD SPECIFICATION No.

6-82-0001 Rev. 6
Page 15 of 87

The Contractor shall carry-out regular checks (minimum one per fortnight) as per format No:
HSE-11 for maintaining high standard of housekeeping and maintain records for the same.
3.3

HSE Measures

3.3.1

Construction Hazards
The Contractor shall ensure identification of all Occupational Health, Safety & Environmental
hazards in the type of work he is going to undertake and enlist mitigation measures. Contractor
shall carry out Job Safety Analysis (JSA)/Risk Analysis specifically for high risk jobs/crtical
jobs like
a)
b)
c)
d)
e)
f)
g)
h)
i)
j)
k)
l)
m)
n)
o)
p)
q)
r)
s)
t)
u)
v)
w)
x)
y)
z)
aa)
bb)
cc)
dd)
ee)
ff)

Working at height (+2.0 Mts height) for cold (incl. colour washing, painting, insulation
etc.) & hot works.
Work in confined space,
Deep excavations & trench cutting (depth > 2.0 mts.)
Operation & Maintenance of Batching Plant.
Shuttering / concreting (in single or multiple pour) for columns, parapets & roofs.
Erection & maintenance of Tower Crane.
Erection of structural steel members / roof-trusses / pipes at height more than 2.0 Mts. with
or without crane.
Erection of pipes (full length or fabricated) at height more than 2.0 Mts. height with Crane
of 100T capacity.
All lifts using 100T Crane plus mechanical pulling.
All lifts using two cranes in unison (Tandem Lifting).
Any lift exceeding 80% capacity of the lifting equipments (hydra, crane etc.).
Laying of pipes (isolated or fabricated) in deep narrow trenches manually or
mechanically.
Maintenance of crane / extension or reduction of crane-boom on roads or in yards.
Erection of any item at >2.0 Mts. height using 100T crane or of higher capacity
Hydrostatic test of pipes, vessels & columns and water-flushing.
Radiography jobs (in-plant & open field)
Work in Live Electrical installations / circuits
Handling of explosives & Blasting operations
Demolishing / dismantling activities
Welding / gas cutting jobs at height (+2.0 Mts.)
Lifting / placing roof-girders at height (+2.0 Mts.)
Lifting & laying of metallic / non-metallic sheet over roof/structures.
Lifting of pipes, gratings, equipments/vessels at heights (+2.0 Mts) with & without using
cranes
Calibration of equipment, instruments and functional tests at yards / work-sites.
Operability test of Pump, Motors (after coupling) & Compressors.
Cold or Hot works inside Confined Space.
Transportation & shifting of ODC consignments into project areas.
Working in charged/Live elect. Panels
Stress Relieving works (Electrically or by Gas-burners).
Pneumatic Tests
Card board blasting
Chemical cleaning

and take feedback from EIL/Owner. The necessary HSE measures devised shall be put in to
place, prior to start of an activity & also shall be maintained during the course of works, by the
Contractor. Copies of such JSAs shall be kept available at work sites by the Contractor to enable
all concerned carrying out checks / verification.
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STANDARD SPECIFICATION No.

6-82-0001 Rev. 6
Page 16 of 87

A list of typical construction hazards along with their effects & preventive measures is given in
Appendix-E.
3.3.2

Accessibility

The Contractor shall provide safe means of access(in sufficient numbers) & efficient exit to
any working place including provisions of suitable and sufficient scaffolding at various
stages during all operations of the work for the safety of his workmen and EIL/Owner.

The Contractor shall implement use of all measures including use of life line, fallarresters, retractable fall arresters , safety nets etc. during the course of using all safe
accesses & exits, so that in no case any individual remains at risk of slip & fall during their
travel.

The access to operating plant / project complex shall be strictly regulated. Any person or
vehicle entering such complex shall undergo identification check, as per the procedures in
force / requirement of EIL/Owner.
Accessibility to confined space shall be governed by specific system / regulation, as
established at project site.

3.3.3

Personal Protective Equipments (PPEs)

The Contractor shall ensure that all their staff, workers and visitors including their subcontractor(s) have been issued (records to be kept) & wear appropriate PPEs like nape strap
type safety helmets preferably with head & sweat band with cotton chin strap
(made of industrial HDPE), safety shoes with steel toe cap and antiskid sole, full body
harness (C marked and conforming to EN361), protective goggles, gloves, ear muffs,
respiratory protective devices, etc. All these gadgets shall conform to applicable IS
Specifications/CE or other applicable international standards. The Contractor shall
implement a regular regime of inspecting physical conditions of the PPEs being issued /
used by the workmen of their own & also its sub-agencies and the damaged / unserviceable
PPEs shall be replaced forthwith.

Owner/EIL may issue a comprehensive color scheme for helmets to be used by various
agencies. The Contractor shall follow the scheme issued by the owner/EIL and shall choose
any colour other than white (for Owner) or blue (for EIL) All HSE personnel shall
preferably wear dark green band on their helmet so that workmen can approach them for
guidance during emergencies. HSE personnel shall preferably wear such dresses with
fluorescent stripes, which are noticeable during night, when light falls on them.

For shot blasting, the usage of protective face shield and helmets, gauntlet and protective
clothing is mandatory. Such protective clothing should conform relevant IS Specification.

For off-shore jobs/contracts, contractor shall provide PPEs (new) of all types to EIL &
Owner's personnel, at his (contractor's) cost. All personnel shall wear life jacket at all time.

An indicative list of HSE standards/codes is given under Appendix-A.

Contractor shall ensure procurement & usage of following safety equipments/ accessories
(conforming to applicable IS mark / CE standard) by their staff, workmen & visitors
including their subcontractors all through the span of project construction / precommissioning/ Commissioning:-

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a.
b.
c.
d.
e.
f.
g.
h.
i.
j.
k.
l.
m.
n.
o.
p.
q.
3.3.4

STANDARD SPECIFICATION No.

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Page 17 of 87

PPEs (Helmet, Spectacle, Ear-muff, Face shield, Hand gloves, Safety Shoes, Gum
boot)
Barricading tape / warning signs
Rechargeable Safety torch (flame-proof)
Safety nets (with tie-chords)
Fall arresters
Portable ladders (varying lengths)
Life-lines (steel wire-rope, dia not less than 8.0 mm)
Full body harness (double lanyard)
Lanyard
Karabiner
Retractable fall arresters (various length)
Portable fire extinguishers (DCP type) 5 kg capacity
Portable Multi Gas detector
Sound level meter
Digital Lux meter
Fire hoses & flow nozzles
Fire blankets / Fire retardant cloth (with eyelets)

Working at height

The Contractor shall issue permit for working (PFW) at height after verifying and
certifying the checkpoints as specified in the attached permit (Format No. HSE-6). He
shall also undertake to ensure compliance to the conditions of the permit during the
currency of the permit including adherence of personal protective equipments. Contractors
Safety Officer shall verify compliance status of the items of permit document after
implementation of action is completed by Contractors execution / field engineers at work
site. Job Safety Analysis (JSA) for specific works at height duly commented by
EIL/Owner, shall be kept attached with particular Permit for Work (PFW) at site for ready
reference & follow-up.

Such PFW shall be initially issued for one single shift or expected duration of normal work
and extended further for balance duration, if required. EIL/Owner can devise block-permit
system at any specific area, in consultation with project specific HSE Committee to specify
the time-period of validity of such PFW or its renewal. This permit shall be applicable in
areas where specific clearance from Owners operation Deptt. /Safety Deptt. is not
required. EIL / Owners field Engineers/Safety Officers/Area Coordinators may verify and
counter sign this permit (as an evidence of verification) during the execution of the job.

All personnel shall be medically examined & certified by registered doctor, confirming
their medical fitness for working at height. The fitness examination shall be done once in
six months.

In case work is undertaken without taking sufficient precautions as given in the permit, EIL
/Owner Engineers may exercise their authority to cancel such permit and stop the work till
satisfactory compliance/rectification is arranged made. Contractors are expected to
maintain a register for issuance of permit and extensions thereof including preserving the
used permits for verification during audits etc.

The Contractor shall arrange (at his cost) and ensure use of Fall Arrester Systems by his
workers. Fall arresters are to be used while climbing/descending tall structures or vessels /
columns etc. These arresters should lock automatically against the anchorage line,
restricting free fall of the user. The device is to be provided with a double security opening
system to ensure safe attachment or release of the user at any point of rope. In order to

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avoid shock, the system should be capable of keeping the person in vertical position in case
of a fall.

3.3.5

The Contractor shall ensure that Full body harnesses conforming EN361 and having
authorized C marking is used by all personnel while working at height. The lanyards and
life lines should have enough tensile strength to take the load of the worker in case of a fall.
One end of the lanyard shall be firmly tied with the harnesses and the other end with life
line. The harness should be capable of keeping the workman vertical in case of a fall,
enabling him to rescue himself.

The Contractor shall provide Roof Top Walk Ladders for carrying out activities on sloping
roofs in order to reduce the chances of slippages and falls.

The Contractor shall ensure that a proper Safety Net System is used wherever the hazard of
fall from height is present. The safety net, preferably a knotted one with mesh ropes
conforming to IS 5175/ ISO 1140 shall have a border rope & tie cord of minimum 12mm
dia. The Safety Net shall be located not more than 6.0 meters below the working surface
extending on either side up to sufficient margin to arrest fall of persons working at different
heights.

In case of accidental fall of person on such Safety Net, the bottom most portion of Safety
Net should not touch any structure, object or ground.

The Contractor shall ensure positive isolation while working at different levels like in the
pipe rack areas. The working platforms with toe boards & hand rails shall be sufficiently
strong & shall have sufficient space to hold the workmen and tools & tackles including the
equipments required for executing the job. Such working platforms shall have mid-rails, to
enable people work safely in sitting posture.

Scaffoldings & Barricading

Suitable scaffoldings shall be provided to workmen for all works that cannot be safely done
from the ground or from solid construction except such short period work that can be safely
done using ladders or certified (by 3rd party competent person) man-basket. When a ladder
is used, an extra workman shall always be engaged for holding the ladder.

The Contractor shall ensure that the scaffolds used during construction activities shall be
strong enough to take the designed load. Main Contractor shall always furnish duly
approved construction-design details of scaffold & SWL (from competent designers) free
of charge, before they are being installed / constructed at site. Owner/EIL reserves the right
to ask the Contractor to submit certification and or design calculations from his Head office
/ Design/ Engineering expert regarding load carrying capacity of the scaffoldings.

All scaffolds shall be inspected by a competent Scaffolding Inspector of the Contractor. He


shall paste a GREEN tag (duly signed by competent Scaffolding Inspector) on each
scaffold found safe and a RED tag (duly signed by competent Scaffolding Inspector) on
each scaffold found unsafe. Scaffolds with GREEN tag only shall be permitted to be used
and Scaffolds with RED ones shall immediately be made inaccessible. Work being found
continuing on scaffolds with RED tag shall be considered unauthorized work by Contractor
and may invite penalization from EIL/Owner. For every 120-125 m2 /m3 area / volume or
its parts thereof minimum one TAG shall be provided.
The Contractor shall ensure positive barricading (indicative as well as protective) of the
excavated, radiography, heavy lift, high pressure hydrostatic & pneumatic testing and other
such areas. Sufficient warning signs shall be displayed along the barricading areas.

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Scaffolding shall be constructed using foot seals or base plates only.

Electrical installations

All electrical installations/ connections shall be carried out as per the provisions of latest
revision of following codes/standards, in addition to the requirements of Statutory
Authorities and IE/applicable international rules & regulations:
-

OISD STD 173


SP 30 (BIS)

: Fire prevention & protection system for electrical installations


: National Electric Code

All electrical installations shall be approved by the concerned statutory authorities.

All temporary electrical installations / facilities shall be regularly checked by the


licensed/competent electricians of the Contractor and appropriate records shall be
maintained in format no: HSE-12 Inspection of temporary electrical booth/installation at
project construction site. Such inspection records are to be made available to EIL/Owner,
whenever asked for.

3.3.6.1 The Contractor shall meet the following requirements:


a.

Shall make Single Line Diagram (SLD) for providing connection to each equipments &
machinery and the same (duly approved by EIL/Owner) shall be pasted on the front face of
DBs (distribution boards) or JBs (Junction boxes) at every site. ( A typical Switch Board
Sketch is attached as Appendix -G )

b.

Ensure that electrical systems and equipment including tools & tackles used during
construction phase are properly selected, installed, used and maintained as per provisions
of the latest revision of the Indian Electrical/ applicable international regulations.

c.

Shall deploy qualified & licensed electricians for proper & safe installation and for regular
inspection of construction power distribution system/points including their earthing. A
copy of the license shall be submitted to EIL / Owner for records. Availability of at least
one competent (ITI qualified) / licensed electrician (by State Elec. authorities) shall be
ensured at site round the clock to attend to the normal/emergency jobs.

d.

All switchboards / welding machines shall be kept in well-ventilated & covered shed/ with
rain shed protection. The shed shall be elevated from the existing ground level to avoid
water logging inside the shed . Installation of electrical switch board must be done taking
care of the prevention of shock and safety of machine.

e.

No flammable materials shall be used for constructing the shed. Also flammable materials
shall not be stored in and around electrical equipment / switchboard. Adequate clearances
and operational space shall be provided around the equipment.

f.

Fire extinguishers and insulating mats shall be provided in all power distribution centers.

g.

Temporary electrical equipment shall not be employed in hazardous area without obtaining
safety permit.

h.

Proper housekeeping shall be done around the electrical installations.

i.

All temporary installations shall be tested before energizing, to ensure proper earthing,
bonding, suitability of protection system, adequacy of feeders/cables etc.

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j.

All welders shall use hand gloves irrespective of holder voltage.

k.

Multilingual (Hindi, English and local language) caution boards, shock treatment charts and
instruction plate containing location of isolation point for incoming supply, name &
telephone No. of contact person in emergency shall be provided in substations and near all
distribution boards / local panels.

l.

Operation of earth leakage device shall be checked regularly by temporarily connecting


series test lamp (2 bulbs of equal rating connected in series) between phase and earth.
ELCB tester /test meter shall be used for testing ELCBs

m. Regular inspection of all installations at least once in a month. (Ref. Format HSE-12).
3.3.6.2 The following features shall also be ensured for all electrical installations during construction
phase by the contractor:

Each installation shall have a main switch with a protective device, installed in an
enclosure adjacent to the metering point. The operating height of the main switch shall not
exceed 1.5 M. The main switch shall be connected to the point of supply by means of
armoured cable.

The outgoing feeders shall be double or triple pole switches with fuses / MCBs. Loads in a
three phase circuit shall be balanced as far as possible and load on neutral should not
exceed 20% of load in the phase.

The installation shall be adequately protected against overload, short circuit and earth
leakage by the use of suitable protective devices. Fuses wherever used shall be HRC type.
Use of rewirable fuses shall be strictly prohibited. The earth leakage device shall have an
operating current not exceeding 30 mA.

All connections to the hand tools / welding receptacles shall be taken through proper
switches, sockets and plugs.

All single phase sockets shall be minimum 3 pin type only. All unused sockets shall be
provided with socket caps.

Only 3 core (P+N+E) overall sheathed flexible cables with minimum conductor size of 1.5
mm2 copper shall be used for all single phase hand tools.

Only metallic distribution boxes with double earthing shall be used at site. No wooden
boxes shall be used.

All power cables shall be terminated with compression type cable glands. Tinned copper
lugs shall be used for multi-strand wires / cables.

Cables shall be free from any insulation damage.

Minimum depth of cable trench shall be 750 mm for MV & control cables and 900 mm for
HV cables. These cables shall be laid over a sand layer and covered with sand, brick & soil
for ensuring mechanical protection. Cables shall not be laid in waterlogged area as far as
practicable. Cable route markers shall be provided at every 25 M of buried trench route.
When laid above ground, cables shall be properly cleated or supported on rigid poles of at
least 2.1 M high. Minimum head clearance of 6 meters shall be provided at road crossings.

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STANDARD SPECIFICATION No.

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Page 21 of 87

Under ground road crossings for cables shall be avoided to the extent feasible. In any case
no under ground power cable shall be allowed to cross the roads without pipe sleeve.

All cable joints shall be done with proper jointing kit. No taped/ temporary joints shall be
used.

An independent earthing facility should preferably be established within the temporary


installation premises. All appliances and equipment shall be adequately earthed. In case of
armoured cables, the armour shall be bonded to the earthing system.

All cables and wire rope used for earth connections shall be terminated through tinned
copper lugs.

In case of local earthing, earth electrodes shall be buried near the supply point and earth
continuity wire shall be connected to local earth plate for further distribution to various
appliances. All insulated wires for earth connection shall have insulation of green colour.

Separate core shall be provided for neutral. Earth / Structures shall not be used as a neutral
in any case.

ON/OFF position of all switches shall be clearly designated / painted for easy isolation in
emergency.

Welding/ Gas cutting

Contractor shall ensure that flash back arrestors conforming to BS: 6158 or equivalent are
installed on all gas cylinders as well as at the torch end of the gas hose, while in use.
All cylinders shall be mounted on trolleys and provided with a closing key. Empty &
filled-up gas cylinders shall be stored separately with TAG, protecting them from direct
sun or rain. Minimum 2 nos. of Portable DCP type fire extinguishers (10 kg) shall be
maintained at the gas cylinder stores. Stacking & storing of compressed gas cylinders shall
be arranged away from DG set, hot works, Elect. Panels / Elec. boards, etc
The burner and the hose placed downstream of pressure reducer shall be equipped with
Flash Back Arrester/Non Return Valve device.
The hoses for acetylene and oxygen cylinders must be of different colours. Their
connections to cylinders and burners shall be made with a safety collar.
At end of work, the cylinders in use shall be closed and hoses depressurized.
Cutting of metals using gases, other than oxygen & acetylene, shall require written
concurrence from Owner.
All welding machines shall have effective earthing at least at distinctly isolated two points.
In order to help maintain good housekeeping, and to reduce fire hazard, live electrode bits
shall be contained safely and shall not be thrown directly on the ground.
The hoses of Acetylene and Oxygen shall be kept free from entanglement & away from
common pathways / walkways and preferably be hanged overhead in such a manner which
can avoid contact with cranes, hydra or other mobile construction machinery.
Hot spatters shall be contained / restricted appropriately (by making use of effective fireretardant cloth/fabric) and their flying-off as well as chance of contact with near-by
flammable materials shall be stopped.
The Contractor shall arrange adequate systems & practices for accumulation / collection of
metal & other scraps and remnant electrodes and their safe disposal at regular interval so as
to maintain the fabrication and other areas satisfactorily clean & tidy.
All gas cylinders must have a cylinder cap on at all times when not in use.

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Ergonomics and tools & tackles

3.3.9

STANDARD SPECIFICATION No.

The Contractor shall assign to his workmen, tasks commensurate with their qualification,
experience and state of health.
All lifting tools, tackles, equipment, accessories including cranes shall be tested
periodically by statutory/competent authority for their condition and load carrying capacity.
Valid test & fitness certificates from the applicable authority shall be submitted to
Owner/EIL for their review/acceptance before the lifting tools, tackles, equipment,
accessories and cranes are used.
The contractor shall not be allowed to use defective equipment or tools not adhering to
safety norms.
Contractor shall arrange non-sparking tools for project construction works in operating
plant areas / hydrocarbon prone areas.
Wherever required the Contractor shall make use of Elevated Work Platforms (EWP) or
Aerial Work Platforms (mobile or stationary) to avoid ergonomical risks and workmen
shall be debarred to board such elevated platform during the course of their shifting /
transportation.
Contractor shall ensure installation of Safe Load Indicator (SLI) on all cranes (while in use)
to minimize overloading risk. SLI shall have capability to continuously monitor and
display the load on the hook, and automatically compare it with the rated crane capacity at
the operating condition of the crane. The system shall also provide visual and audible
warnings at set capacity levels to alert the operator in case of violations.
The contractor shall be responsible for safe operations of different equipments mobilized
and used by him at the workplace like transport vehicles, engines, cranes, mobile ladders,
scaffoldings, work tools, etc.
The Contractor shall arrange periodical training for the operators of hydra, crane,
excavator, mobile machinery, etc. at site by utilizing services from renowned
manufacturers

Occupational Health

The contractor shall identify all operations that can adversely affect the health of its
workers and issue & implement mitigation measures.

For surface cleaning operations, sand blasting shall not be permitted even if not explicitly
stated elsewhere in the contract.

To eliminate radiation hazard, Tungsten electrodes used for Gas Tungsten Arc Welding
shall not contain Thorium.

Appropriate respiratory protective devices(hood with respiratory devices) shall be used to


protect workmen from inhalation of air borne contaminants like silica, asbestos, gases,
fumes, etc.

Workmen shall be made aware of correct methods for lifting, carrying, pushing & pulling
of heavy loads. Wherever possible, manual handling shall be replaced by mechanical lifting
equipments.

For jobs like drilling/demolishing/dismantling where noise pollution exceeds the specified
limit of 85 decibels, ear muffs shall be provided to the workers.

To avoid work related upper limb disorders (WRULD) and backaches, Display Screen
Equipments' workplace stations shall be carefully designed & used with proper sitting
postures. Power driven hand-held tools shall be maintained in good working condition to

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minimize their vibrating effects and personnel using these tools shall be taught how to
operate them safely & how to maintain good blood circulation in hands.

The Contractor shall arrange health check up (by registered medical practitioner) for all the
workers at the time of induction. Health check may have to be repeated if the nature of duty
assigned to him is changed necessitating health check or doubt arises about his wellness.
EIL/Owner reserves the right to ask the contractor to submit medical test reports. Regular
health check-ups are mandatory for the workers assigned with Welding, Radiography,
Blasting, Painting, Heavy Lift and Height (>2m) jobs. All the health check-ups shall be
conducted by registered Medical practitioner and records are to be maintained by the
Contractor.

The Contractor shall ensure vaccination of all the workers including their families, during
the course of entire project span.

3.3.10 Hazardous substances

Hazardous, inflammable and/or toxic materials such as solvent coating, thinners, antitermite solutions, water proofing materials shall be stored in appropriate containers
preferably with lids having spillage catchment trays and shall be stored in a good ventilated
area. These containers shall be labeled with the name of the materials highlighting the
hazards associated with its use and necessary precautions to be taken. Respective MSDS
(Material Safety Data Sheet) shall be made available at site & may be referred whenever
problem arises.

Where contact or exposure of hazardous materials are likely to exceed the specified limit or
otherwise have harmful effects, appropriate personal protective equipments such as gloves,
goggles/face-shields, aprons, chemical resistant clothing, respirator, etc. shall be used.

The work place shall be checked prior to start of activities to identify the location, type and
condition of any asbestos materials which could be disturbed during the work. In case
asbestos material is detected, usage of appropriate PPEs by all personnel shall be ensured
and the matter shall be reported immediately to EIL/ Owner.

3.3.11 Slips, trips & falls


The contractor shall establish a regular cleaning and basic housekeeping programme that covers
all aspects of the workplace to help minimize the risk of slips, trips & falls. The contractor shall
take positive measures like keeping the work area tidy, storing waste in suitable containers &
harmful items separately, keeping passages, stairways, entrances & exits especially emergency
ones clear, cleaning up spillages immediately and replacing damaged carpet/ floor tiles, mats &
rugs at once to avoid slips, trips & falls.
3.3.12 Radiation exposure

All personnel exposed to physical agents such as ionizing & non-ionizing radiation,
including ultraviolet rays or similar other physical agents shall be provided with adequate
shielding or protection commensurate with the type of exposure involved.

For Open Field Radiography works , requirements of Bhabha Atomic Research Centre
(BARC)/ Atomic Energy Regulatory Board (AERB) shall be followed.

The Contractor shall implement an effective system of control (as described in the AERB
regulations) at site for handling radiography-sources & for avoiding its misuse & theft.

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The contractor shall generate the Format No: HSE-8 Permit for radiation work before
start of work.

In case the radiography work has to be carried out at day time, suitable methodology to be
used so that other works, people are not affected.

3.3.13 Explosives/Blasting operations

Blasting operations shall be carried out as per latest Explosive Rules (Indian / International)
with prior permission. The Contractor shall obtain license from Chief Controller of
Explosives (CCoE) for collection, transportation, storage of explosives as well as for
carrying out blasting operations.
The Contractor shall prepare exclusive method statement (in cognizance with statutory
requirements) for diffusing unfired explosives, if any, at project site before carrying out
actual task. Nowhere blasting shall be carried out by the Contractor or its agency without
the involvement of competent supervisor and licensed blaster / shot blaster.

3.3.14 Demolition/ Dismantling

The contractor shall adhere to safe demolishing/ dismantling practices at all stages of work
to guard against unsafe working practices.
The contractor shall disconnect service lines (power, gas supply, water, etc.)/ make
alternate arrangements prior to start of work and restore them, if required as directed by
EIL/ Owner at no extra cost.
Before carrying out any demolition/ dismantling work, the contractor shall take prior
approval of EIL/Owner and generate the Format No.HSE-9. For revamp jobs in operating
plants where location of underground utilities is not known with certainty, the contractor
shall depute an experienced engineer for supervision and shall make adequate arrangements
for Fire fighting & First-Aid during the execution of these activities.
The Contractor shall arrange approved Job Safety Analysis (JSA) / Method Statement for
the specific demolition / dismantling task and corresponding action plan commensurate
with hazards / risks associated therein. In no case any activity related to demolition /
dismantling shall be carried out by the Contractor without engaging own supervision / field
engineer.

3.3.15 Road Safety

The Contractor shall ensure adequately planned road transport safety management system.
The vehicles shall be fitted with reverse warning alarms & flashing lights / fog-lights and
usage of seat belts shall be ensured.
The Contractor shall also ensure a separate pedestrian route for safety of the workers and
comply with all traffic rules & regulations, including maintaining speed limit of 20 kmph
or indicated by owner for all types of vehicles / mobile machinery. The maximum
allowable speed shall be adhered to.
In case of an alert or emergency, the Contractor must arrange clearance of all the routes,
roads, access. The Contractor shall deploy sufficient number of traffic controllers at project
site routes / roads/ accesses, to alert reversing movement of vehicles & machinery as well
as pedestrians.

Dumpers, Tippers, etc. shall not be allowed to carry workers within the plant area and also
to & from the labour colony to & from project sites.

Hydras shall only be allowed for handling the materials at fabrication/ storage yards and in
no case shall be allowed to transport the materials over project / plant roads.

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Page 25 of 87

The Contractor shall not deploy any such mobile machinery / equipments, which do not
have competent operator and / or experienced banks-man / signal-man. Such machinery /
equipments shall have effective limit-switches, reverse-alarm, front & rear-end lights etc.
and shall be maintained in good working order.

The Contractor shall not carry-out maintenance of vehicles / mobile machinery occupying
space on project / plant roads and shall always arrange close supervision for such works.

For pipeline jobs, the contractor shall submit a comprehensive plan covering transportation,
loading / unloading of pipes, movement of side booms, movement of vehicles on the ROW,
etc.

Contractors shall arrange /install visible road signs, diversion boards, caution boards, etc
on project roads for safe movement of men and machinery.

3.3.16 Welfare measures


Contractor shall, at the minimum, ensure the following facilities at work sites:

A crche at site where 10 or more female workers are having children below the age of 6
years.
Adequately ventilated / illuminated rooms at labour camps & its hygienic up-keeping.
Reasonable canteen facilities at site and in labour camps at appropriate location depending
upon site conditions. Contractor shall make use of industrial variety of LPG cylinder &
satisfactory illumination at the canteens. Necessary arrangement for efficient disposal of
wastes from canteens & urinals /toilets shall also be made and regular review shall be made
to maintain the ambience satisfactorily hygienic & shall also comply with all applicable
statutory requirements.
Adequately lighted & ventilated Rest rooms at site (separate for male workers and female
workers).
Urinals, Toilets, drinking water, washing facilities, adequate lighting at site and labour
camps, commensurate with applicable Laws / Legislation.

3.3.17 Environment Protection


Contractor shall ensure proper storage and utilization methodology of materials that are
detrimental to the environment. Where required, Contractor shall ensure that only the
environment friendly materials are selected and emphasize on recycling of waste materials,
such as metals, plastics, glass, paper, oil & solvents. The waste that cannot be minimized,
reused or recovered shall be stored and disposed of safely. In no way, toxic spills shall be
allowed to percolate into the ground. The contractor shall not use the empty areas for dumping
the wastes.
The contractor shall strive to conserve energy and water wherever feasible.
The contractor shall ensure dust free environment at workplace by sprinkling water on the
ground at frequent intervals. The air quality parameters for dust, poisonous gases, toxic releases,
harmful radiations, etc. shall be checked by the contractor on daily basis and whenever need
arises.
The contractor shall not be allowed to discharge chemicals, oil, silt, sewage, sullage and other
waste materials directly into the controlled waters like surface drains, streams, rivers, ponds. A
discharge plan suggesting the methods of treating the waste before discharging shall be
submitted to EIL/Owner for approval.

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Page 26 of 87

For pipeline jobs, top soil shall be stacked separately while making ROW through fields. This
fertile soil shall be placed back on top after backfilling.
For offshore construction barges, arrangements shall be made for safe disposal of human, food
& other wastes and applicable laws in this regard shall be followed.
3.3.18 Rules & Regulations
All persons deployed at site shall be knowledgeable of and comply with the environmental laws,
rules & regulations relating to the hazardous materials, substances and wastes. Contractor shall
not dump, release or otherwise discharge or disposes off any such materials without the express
authorization of EIL/Owner. An indicative list of Statutory Acts & Rules relating to HSE is
given under Appendix-D.
3.3.19 Weather Protection
Contractor shall take appropriate measures to protect workers from severe storms, rain, solar
radiations, poisonous gases, dust, etc. by ensuring proper usage of PPEs like Sun glasses, Sun
screen lotions, respirators, dust masks, etc. and rearranging/ planning the construction activities
to suit the weather conditions. Effective arrangement (without creating inconvenience to project
facilities & permanent installations) for protecting workmen from hailstorm, drizzle in the form
of temporary shelter shall be made at site.
3.3.20 Communication
All persons deployed at the work site shall have access to effective means of communication so
that any untoward incident can be reported immediately and assistance sought by them.
All health & safety information shall be communicated in a simple & clear language easily
understood by the local workforce.
For information to all, typical subjects that should be communicated are: Inside the company (Top to down)
a.
b.
c.
d.
e.
f.
g.
h.
i.
j.
k.
l.

Quality Policy
HSE Policy contents
Environment Policy
HSE Objectives
Safety Cardinal Rules
HSE Target reached or missed
Praises & Warnings to personnel for HSE Management
Safety Walk Through Reports and safety defects / shortfalls (by management)
HSE Audit results
Revised Statutory Health & Safety provisions, if any
H & S publicity
Suggestions

Inside the Company (Bottom to up)


a.
b.
c.
d.
e.

Complaints
Compliances on safety defects / shortfalls
Suggestions
Proposals for changes & improvements
HSE Reports (including near-miss reports)

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STANDARD SPECIFICATION No.

6-82-0001 Rev. 6
Page 27 of 87

3.3.21 Confined Space Entry


The contractor shall generate a work permit (Format No. HSE -7) before entering a confined
space. People, who are permitted to enter into confined space, must be medically examined &
certified by registered doctor, confirming their medical fitness for working in confined space.
All necessary precautions mentioned therein shall be adhered to. An attendant shall be
positioned outside a confined space for extending help during an emergency. All appropriate
PPEs and air quality parameters shall be checked before entering a confined space. It shall be
ensured that the piping of the equipment which has to be opened is pressure- free by checking
that blinds are in place, vents are open and volume is drained. Inside confined space works, only
electrical facilities / installations of 24V shall be permitted. Contactor shall ensure usage of safe
& suitable arrangement of oxygen supply for individual workmen (during the course of work in
confined space), if oxygen concentration is found to be less than 19.5% (v/v) there.
3.3.22 Heavy Lifts

The contractor shall submit detailed rigging studies plan for EIL/ Owner approval prior to
lifting equipment which cannot be erected with a crane of approx. 100 MT capacity due to
constraints of its dimensions, location of foundation height, approach & weight.
Contractor shall generate the format no:HSE-15 Permit for heavy lift/critical erection

Prior to actual lifting activities, contractor shall check the validity of the crane inspection
certificate issued by statutory/ competent authority. This requirement shall also apply to all
rigging equipments utilized for the job.

The contractor shall, at all times, be responsible for all rigging activities.

The Contractor shall ensure medical fitness of all workmen who are engaged / involved in
erection of equipments, vessels etc. and such fitness checks shall be carried-out every six
months interval with the help of a registered medical practitioner & record shall be
maintained

Adequate safety measures such as positive barricading, usage of appropriate PPEs, permit
to work, etc. shall be taken during all heavy or critical lifts.

For lifting any material (irrespective of shape, size or volume), at any height, it is always
advisable to prepare a Plan of Erection (PoE) taking into consideration hazards & risks
associated therein this can enable people to put their own experiences of various natures
& side-by-side establish a practical method for risk-free erection / lifts. The contractor shall
prepare PoE & shall document the same, when risks are identified as medium or high
and the same shall be approved by its competent / qualified engineer.

3.3.23 Key Performance Indicators


The contractor shall measure an activity in both leading & trailing indicators for statistical and
performance measurement. The activities pertaining to key performance indicators are covered
in Monthly HSE Report (Format No. HSE-5). The contractor shall try to achieve a statistically
fair record and strive for its continual improvement.
Leading Indicators viz:-:
-

Number of Safety Inductions carried-out at site (for workmen & staff members)
Number of HSE inspections carried out
Number of Safety Walk Through carried-out by site-head.

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STANDARD SPECIFICATION No.

6-82-0001 Rev. 6
Page 28 of 87

Number of HSE shortfalls / lapses identified per contractor & closed-out in time.
Number of Safety Meetings conducted (in-house / with contractors)
Number of HSE Audits made (internal & external) vis--vis non conformances raised
Number of HSE Awareness / Motivational program conducted by contractors
Number of HSE Trainings conducted at site for supervisors & workmen
Study of Near miss case reported
Encouragements / Awards / Recognitions to workmen, job supervisors & field engineers.
Suggestions for improvement

Trailing Indicators viz:-:


-

Calculation of HSE statistics viz frequency rate, severity rate, LTA free manhours,etc
Analysis of incidents / accidents (nature, severity, types etc.)
Study of Incident / Accident with respect to :

Variety
Period of the year / project span
Timings of the incident / accident
Age profile of victims
Body parts involved
Penalty levied for causing incident / accident

3.3.24 Unsuitable Land Conditions


Contractor shall take appropriate measures and necessary work permits/clearances if work is to
be done in or around marshy areas, river crossings, mountains, monuments, etc. The Contractor
shall make right assessment and take all necessary action for developing work areas to make
them safe & suitable for crane operations or other vehicular movement before carrying out any
project related activity / operation. Contractor shall take all necessary actions to make the
surroundings of its site establishments (site office, stores, lay-down area etc.) work-worthy
safe and secure.
3.3.25 Under Water Inspection
Contractor shall ensure that boats and other means used for transportation, surveying &
investigation works shall be certified seaworthy by a recognized classification society. It shall
be equipped with all life saving devices like life jackets, adequate fire protection arrangements
and shall posses communication facilities like cellular phones, wireless, walkie-talkie. All
divers used for seabed surveys, underwater inspections shall have required authorized license,
suitable life saving kit. Number of hours of work by divers shall be limited as per regulations.
EIL/ Owner shall have the right to inspect the boat and scrutinize documents in this regard.
3.3.26 Excavation
The Contractor shall obtain permission from competent authorities prior to excavation wherever
required.
The Contractor shall locate the position of buried utilities (water line, cable route, etc.) by
referring to project / plant drawing / in consultation with EIL/Owner. The Contractor shall start
digging manually to locate the exact position of buried utilities & thereafter use mechanical
means.
The Contractor shall keep soil heaps at least 1.5 M away from edge or a distance equal to depth
of pit (whichever is more)

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STANDARD SPECIFICATION No.

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Page 29 of 87

The Contractor shall maintain sufficient angle of repose during excavation shall also
provide slope or suitable bench as decided by EIL / Owner.
The Contractor shall arrange battering or benching wherever required for preventing
collapse of edge of excavations.
The Contractor shall identify & arrange de-watering pump or well-point system to prevent earth
collapse due to heavy rain / influx of underground water.
The Contractor shall arrange protective fencing / barricading with warning signal around
excavated pits, trenches, etc. along with minimum 2 (two) entries, exits / escape ladders.
The Contractor must avoid underpinning / under-cutting to prevent collapse of chunk of earth
during excavation
The Contractor shall use stoppers to prevent over-run of vehicle wheels at the edge of
excavated pits / trenches.
The Contractor shall arrange strengthening of shoring & strutting proactively to avoid
collapse of earth / edges due to vehicular movement in close proximity of excavated areas / pits
/ trenches, etc.
3.4

Tool Box Talks (TBT)


Contractor shall conduct daily TBT with workers prior to start of work and shall maintain
proper record of the meeting. A suggested format is given below. The TBT is to be conducted
by the immediate supervisor of the workers
The Contractor shall conduct TBT before start of every morning or evening shift or night shift
activities, for alerting the workers on specific hazards and their appropriate dos & donts. The
Contractor shall provide sufficient rests to the site workmen and their foremen to avert fatigue
& thereby endangering their lives during the course of site works.
TOOL BOX TALK RECORDING SHEET
Date & Time
Work Location
Subject (Nature of work)
Presenter
Hazards involved
Precautions to be taken
Worker's Name

Signature

Section

Remarks, in any
The topics during TBT shall include
-

Hazards related to work assigned on that day and precautions to be taken.


Any forthcoming HSE hazards/events/instruction/orders, etc.

The above record can be kept in local language, which workers can read. These records shall be
made available to EIL/ Owner whenever demanded.

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3.5

STANDARD SPECIFICATION No.

6-82-0001 Rev. 6
Page 30 of 87

Training & Induction Programme

Initial induction of workers into Construction oriented activities and appraising them about
the methodology of works and how to carry-out safely and the same should not be inter
mixed with Tool Box Talks or HSE Training. In this regard careful action should be made
& maintained for imparting HSE induction to every individual, irrespective of his
task/designation/level of employment, whereas, HSE Training should be imparted to
specific person/group of people who are to carry-out that specific task more than once for
example, Riggers must be trained for working at heights, welders must be trained for work
in confined space, fitters/carpenters, mesons must be trained for work at heights, etc.

Contractor shall conduct Safety induction programme on HSE for all his workers and
maintain records. The Gate Pass shall be issued only to those workers who successfully
qualify the Safety induction programme.

The Contractor shall brief the visitors about the HSE precautions which are required to be
taken before their proceeding to site and make necessary arrangements to issue appropriate
PPEs like Aprons, hard hats, ear-plugs, goggles & safety shoes etc., to his visitors. The
Contractor shall always maintain relevant acknowledgement from visitor on providing him
brief information on HSE actions.

Contractor shall ensure that all his personnel possess appropriate training to carry out the
assigned job safely. The training should be imparted in a language understood by them and
should specifically be trained about
-

Potential hazards to which they may be exposed at their workplace


Measures available for prevention and elimination of these hazards

The topics during training shall cover, at the minimum: -

Why safety should be considered during work - explanation


Education about hazards and precautions required
Employees duties & responsibilities
Emergency and evacuation plan
HSE requirements during project activities
Fire fighting and First-Aid
Use of PPEs
Occupational health issues dos & donts
Local laws on intoxicating drinks, drugs, smoking in force
Common environmental subjects lighting, ventilation, vibration, smoke/fumes etc.

Records of the training shall be kept and submitted to EIL/ Owner.

The Contractor shall make regular program for conducting Safety Training on various
topics related to various activities & their safe-guarding utilizing experienced persons /
outside agency / faculty. A program for Safety Training (indicative list as per Appendix F)
shall be furnished by the Contractor in its HSE Plan .

For offshore and jetty jobs, contractor shall ensure that all personnel deployed have
undergone a structured sea survival training including use of lifeboats, basket landing, use
of radio communication etc. from an agency acceptable to Owner/EIL.

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3.6

STANDARD SPECIFICATION No.

6-82-0001 Rev. 6
Page 31 of 87

ADDITIONAL SAFETY REQUIREMENTS FOR WORKING INSIDE A RUNNING


PLANT
As a minimum, the contractor shall ensure adherence to following safety requirements while
working in or in the close vicinity of an operating plant:
a)

Contractor shall obtain permits for Hot work, Cold work, Excavation and Confined Space
from Owner in the prescribed format.

b)

The contractor shall monitor record and compile list of his workers entering the operational
plant/unit each day and ensure & record their return after completing the job.

c)

Contractors workers and staff members shall use designated entrances and proceed by
designated routes to work areas only assigned to them. The workers shall not be allowed to
enter units' area, tanks area, pump rooms, etc. without work authorization permit.

d)

Work activities shall be planned in such a way so as to minimize the disruption of other
activities being carried out in an operational plant/unit and activities of other contractors.

e)

The contractor shall submit a list of all chemicals/toxic substances that are intended to be
used at site and shall take prior approval of the Owner.

f)

Specific training on working in a hydrocarbon plant shall be imparted to the work force and
mock drills shall be carried out for Rescue operations/First-Aid measures.

g)

Proper barricading/cordoning of the operational units/plants shall be done before starting


the construction activities. No unauthorized person shall be allowed to trespass. The height
and overall design of the barricading structure shall be finalized in consultation with the
Owner and shall be got approved from the Owner.

h)

Care shall be taken to prevent hitting underground facilities such as electrical cables,
hydrocarbon piping during execution of work.

i)

Barricading with water curtain shall be arranged in specific/critical areas where


hydrocarbon vapors are likely to be present such as near horton spheres or tanks.
Positioning of fire tenders (from owner) shall also be ensured during execution of critical
activities.

j)

Emergency evacuation plan shall be worked out and all workmen shall be apprised about
evacuation routes. Mock drill operations may also be conducted.

k)

Flammable gas test shall be conducted prior to any hot work using appropriate measuring
instruments. Sewers, drains, vents or any other gas escaping points shall be covered with
flame retardant tarpaulin.

l)

Respiratory devices shall be kept handy while working in confined zones where there is a
danger of inhalation of poisonous gases. Constant monitoring of presence of Gas/
Hydrocarbon shall be done.

m) Clearance shall be obtained from all parties before starting hot tapping, patchwork on live
lines and work on corroded tank roof.
n)

Positive isolation of line/equipment by blinding for welding/cutting/grinding shall be done.


Closing of valve will not be considered sufficient for isolation.

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3.7

STANDARD SPECIFICATION No.

6-82-0001 Rev. 6
Page 32 of 87

o)

Welding spatters shall be contained properly and in no case shall be allowed to fall on the
ground containing oil. Similar care shall be taken during cutting operations.

p)

The vehicles, cranes, engines, etc. shall be fitted with spark arresters on the exhaust pipe
and got it approved from Safety Department of the Owner.

q)

Plant air should not be used to clean any part of the body or clothing or use to blow off dirt
on the floor.

r)

Gas detectors should be installed in gas leakage prone areas as per requirement of Owner's
plant operation personnel.

s)

Experienced full time safety personnel shall be exclusively deployed to monitor safety
aspects in running plants.

Self Assessment And Enhancement


The contractor shall develop a method of check & balance through self assessment &
enhancement techniques and shall explore the opportunities for continual improvement in the
HSE system.

3.8

HSE Promotion
The contractor shall encourage his workforce to promote HSE efforts at workplace by way of
organizing workshops/seminars/training programmes, celebrating HSE awareness weeks &
National Safety Day, conducting quizzes & essay competitions, distributing pamphlets, posters
& material on HSE, providing incentives for maintaining good HSE practices and granting
incentives / bonus for completing the job without any lost time accident.

3.9

Lock Out and Tag Out (LOTO) for isolation of energy source

Contractor shall follow the LOTO/Isolation procedure of owner for all energy source
isolations installed/under purview by /of owner ie. Brown field
For all the other energy source (not under purview of client/owner) i.e Green field
Contractor shall develop a system to ensure the isolation of equipments, pipelines, Vessel,
electrical panels from the energy source covering following as minimum:-

Identification of all energy source viz electrical, mechanical, hydraulic, pneumatic,


chemical, thermal, gravitational, radiation and other forms of stored or kinetic
energy.
Establishing the energy isolation devices viz: manually operated electrical circuit
breakers, disconnection switches, blind flanges, etc
Installation of Lock Out devices for preventing the inadvertent release of stored
energy and Tag Out devices ( Danger, Do Not operate or Do not Remove tags)
to indicate that testing, maintenance or servicing is underway and the device cannot
be operated until the tag out device is removed.
Lock Out and Tag out log book
Permit for isolation and de-isolation of energy source as per format NO: HSE-16
Availability of competent persons like experienced operators at substations, pump
house, units, etc, ; supervisors,etc.
Contractor shall ensure that all the sources are locked out and tagged properly before giving
clearance to start the job.
After the completion of job, contractor shall ensure all tools and tackles are removed
and nobody is present in the working area and signing on LOTO log book.

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Page 33 of 87

Only on confirmation of above the contractor will remove their lock and tag from the
isolation points and give instructions for energizing the same. Only the person carrying out
the task shall himself carry the key for the lock in /Lock out.

4.0

DETAILS OF HSE MANAGEMENT SYSTEM BY CONTRACTOR

4.1

On Award Of Contract
The Contractor shall submit a comprehensive Health, Safety and Environment Plan or
programme for approval by EIL/Owner prior to start of work. The Contractor shall participate in
the pre-start meeting with EIL/Owner to finalize HSE Plans which shall including the
following:
-

4.2

HSE policy & Objectives


Job procedure to be followed by the Contractor for construction activities including
handling of equipments, scaffolding, electric installations, etc. describing the risks
involved, actions to be taken and methodology for monitoring each activity. Indicative list
of procedures is enclosed as Annexure-H
EIL/Owner review/audit requirement.
Organization structure along with responsibility and authority, on HSE activities.
Administrative & disciplinary steps involving implementation of HSE requirements
Emergency evacuation plan/ procedures for site and labour camps
Job Safety Analysis for high risk jobs
Procedures for reporting & investigation of accidents and near misses.
HSE Inspection
HSE Training programmes at project site
HSE Awareness programmes, at project site
Reference to Rules, Regulations and statutory requirements.
HSE documentation viz reporting, analysis & record keeping.

During Job Execution


Contractor shall implement approved Health, Safety and Environment management programme
including but not limited to as brought out under para 3.0. Contractor shall also ensure:

to arrange workmen compensation insurance, registration under ESI Act, third party
liability insurance, registration under BOCW Act, etc, as applicable.

to arrange all HSE permits before start of activities (as applicable), like permits for hot
work, working at heights (Refer Format No. HSE-6), confined space (Refer Format No.
HSE-7), Radiation Work Permit (Refer Format No. HSE-8), Demolishing/ Dismantling
Work Permit (Refer Format No. HSE-9),Permit for erection/modification & dismantling of
scaffolding(Refer Format No:HSE-14), Permit for heavy lift/critical erection (Refer Format
No:HSE-15) ,Permit for energy Isolation & De-isolation (HSE-16) ,storage of chemical /
explosive materials & its use and implement all precautions mentioned therein. In this
regard, requirements of Oil industry Safety Directorate Standard No. Std -105 "Work
Permit Systems shall be complied with while working in existing Oil or Gas processing
plants. List of the persons involved shall be maintained as annexure to the work permit
issued for a particular activity.

to submit, timely, the completed checklist on HSE activities in Format No.HSE-1, Monthly
HSE report in Format No.HSE-5 (use of web based package (www.eil.co.in/conthse) is
compulsory wherever the facility is available else a hard copy is to be submitted), accident/
incident reports, investigation reports etc. as per EIL/Owner requirements. Compliance of
instructions on HSE shall be done by Contractor and informed urgently to EIL/Owner.

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4.3

STANDARD SPECIFICATION No.

6-82-0001 Rev. 6
Page 34 of 87

that his top most executive at site attends all the Safety Committee/HSE meetings arranged
by EIL/Owner and carries out safety walk through regularly. Only in case of his absence
from site that a second senior most person shall be nominated by him, in advance, and
communicated to EIL/Owner for performing the above tasks.

display at site office and at prominent locations HSE Policy, caution boards, list of
hospitals, emergency services available, safety signs like Men at work, Speed Limits,
Hazardous Area, various dos & donts, etc.

provide posters, banners for safe working to promote safety consciousness.

identify, assess, analyze & mitigate the construction hazards & incorporate relevant control
measures before actually executing site works. (HIRAC = Hazard Identification, Risk
Analysis and Control).

arrange testing, examination, inspection of own as well as borrowed construction


equipments / machinery (stationary & mobile) before being used at site and also at
periodical interval, through own resources and also by 3rd party competent agencies (as
deemed fit in statutes). Records of such test, examination etc. shall be maintained & shall
be submitted to EIL/Owner as & when asked for.

carryout audits/inspection (internal & external) at his works as well as sub contractor works
as per approved HSE plan/procedure/programme & submit the compliance reports of
identified shortfalls for EIL/Owner review.

arranging HSE training for site workmen (of his own & sub contractors) through internal or
external faculty at periodical intervals.

assistance & cooperate during HSE audits by EIL/Owner or any other 3rd party and submit
compliance report.
generate & submit of HSE records/report as per this specification.

apprise EIL/Owner on HSE activities at site regularly.

carry-out all dismantling activities safely, with prior approval of EIL/Owner representative.

The Contractor shall ensure that Hot works and painting works do not continue at the
same place / location at project site for which chance or probability of fire incident
exists.

During Short Listing Of The Sub-Contractors


The contractor shall review the HSE management system of the sub-contractors in line with the
requirements given in this specification. The contractor shall be held responsible for the
shortcomings observed in the HSE management system of the sub-contractor(s) during
execution of the job.

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5.0

STANDARD SPECIFICATION No.

6-82-0001 Rev. 6
Page 35 of 87

RECORDS
At the minimum, the contractor shall maintain/ submit HSE records in the following reporting
formats/:
Safety Walk Through Report
Accident/ Incident Report
Supplementary Accident/ Incident Investigation report
Near Miss Incident Report
Monthly HSE Report
Permit for working at height
Permit for working in confined space
Permit for radiation work
Permit for demolishing/ dismantling
Daily Safety checklist
House keeping Assessment & compliance
Inspection of temporary electrical booth/installation
Inspection for scaffolding
Permit for erection/modification &dismantling of scaffolding
Permit for heavy lift/critical erection.
Permit for Energy isolation and de-isolation.
Permit for Excavation
Inspection reports of Equipment/tools/tackles
Report of Toolbox talks
PPE issue report/register
Site inspection reports
Training records

HSE-1
HSE-2
HSE-3
HSE-4
HSE-5
HSE-5
HSE-7
HSE-8
HSE-9
HSE-10
HSE-11
HSE-12
HSE-13
HSE-14
HSE-15
HSE-16
HSE-17
*
As indicated in
specification
*
*
*

(*) The formats shall be developed in consultation with EIL/Owner

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STANDARD SPECIFICATION No.

6-82-0001 Rev. 6
Page 36 of 87

APPENDIX-A
(Sheet 1 of 2)
A.

IS CODES ON HSE

SP: 53

Safety code for the use, Care and protection of hand operated tools.

IS: 838

Code of practice for safety & health requirements in electric and gas welding
and cutting operations

IS: 1179

Eye & Face precautions during welding, equipment etc.

IS: 1860

Safety requirements for use, care and protection of abrasive grinding wheels.

IS: 1989 (Pt -II) Leather safety boots and shoes


IS: 2925

Industrial Safety Helmets

IS: 3016

Code of practice for fire safety precautions in welding & cutting operation.

IS: 3043

Code of practice for earthing

IS: 3764

Code of safety for excavation work

IS: 3786

Methods for computation of frequency and severity rates for industrial injuries
and classification of industrial accidents

IS: 3696

Safety Code of scaffolds and ladders

IS: 4083

Recommendations on stacking and storage of construction materials and


components at site

IS: 4770

Rubber gloves for electrical purposes

IS: 5121

Safety code for piling and other deep foundations

IS: 5216 (Pt-I) Recommendations on Safety procedures and practices in electrical works
IS: 5557

Industrial and Safety rubber lined boots

IS: 5983

Eye protectors

IS: 6519

Selection, care and repair of Safety footwear

IS: 6994 (Pt-I) Industrial Safety Gloves (Leather & Cotton Gloves)
IS: 7293

Safety Code for working with construction Machinery

IS: 8519

Guide for selection of industrial safety equipment for body protection

IS: 9167

Ear protectors

IS: 11006

Flash back arrestor (Flame arrestor)

IS: 11016

General and safety requirements for machine tools and their operation

IS: 11057

Specification for Industrial safety nets

IS: 11226

Leather safety footwear having direct moulded rubber sole

IS: 11972

Code of practice for safety precaution to be taken when entering a sewerage


system

IS: 13367

Code of practice-safe use of cranes

IS: 13416

Recommendations for preventive measures against hazards at working place

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STANDARD SPECIFICATION No.

6-82-0001 Rev. 6
Page 37 of 87

APPENDIX-A
(Sheet 2 of 2)
B.
Safety Glasses

INTERNATIONAL STANDARDS ON HSE

ANSI Z 87.1, ANSI ZZ 87.1, AS 1337, BS 2092,


BS 1542, BS 679, DIN 4646/ 58311

Safety Shoes

ANSI Z 41.1, AS 2210, EN 345

Hand Gloves

BS 1651

Ear Muffs

BS 6344, ANSI S 31.9

Hard Hat

ANSI Z 89.1/89.2, AS 1808 , BS 5240, DIN 4840

Goggles

ANSI Z 87.1

Face Shield

ANSI Z 89.1

Breathing Apparatus

BS 4667, NIOSH

Welding & Cutting

ANSI Z 49.1

Safe handling of compressed: P-1

(Compressed Gas Association Gases in cylinders 1235


Jefferson Davis Highway,
Arlington VA 22202 - USA)

Full body harness

EN-361

Lanyard

EN-354

Karabiner

EN-362 and EN-12275

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STANDARD SPECIFICATION No.

6-82-0001 Rev. 6
Page 38 of 87

APPENDIX-B
DETAILS OF FIRST AID BOX
-----------------------------------------------------------------------------------------------------------------------SL.
DESCRIPTION
QUANTITY
NO.
-----------------------------------------------------------------------------------------------------------------------1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.
22.
23.
24.
25.
26.
27.
28.
29.
30.
31.
32.
33.
34.
35.

Small size Roller Bandages, 1 Inch Wide


Medium size Roller Bandages, 2 Inches Wide
Large size Roller Bandages, 4 Inches Wide
Large size Burn Dressing
Cotton Wool
Antiseptic Solution Dettol (100 ml.) or Savlon
Mercurochrome Solution (100 ml.) 2% in water
Ammonia Solution (20 ml.)
A Pair of Scissors
Adhesive Plaster (1.25 cm X 5 m)
Eye pads in Separate Sealed Pkt.
Tourniqut
Safety Pins
Tinc. Iodine/ Betadin (100 ml.)
Polythene Wash cup for washing eyes
Potassium Permanganate (20 gms.)
Tinc. Benzoine (100 ml.)
Triangular Bandages
Band Aid Dressing
Iodex/Moov (25 gms.)
Tongue Depressor
Boric Acid Powder (20 gms.)
Sodium Bicarbonate (20 gms.)
Dressing Powder (Nebasulf) (10 gms.)
Medicinal Glass
Duster
Booklet (English & Local Language)
Soap
Toothache Solution
Vicks (22 gms.)
Forceps
Note Book
Splints
Lock
Life Saving/Emergency/Over-the counter Drugs

(Finger Dressing small)


(Hand & Foot Dressing)
(Body Dressing Large)
(Burn Dressing Large)
(20 gms packing)

6 Pcs.
6 Pcs.
6 Pcs.
4 Pkts.
4 Pkts.
1 Bottle
1 Bottle
1 Bottle
1 Piece
1 Spool
4 pcs.
1 No.
1 Dozen
1 Bottle
1 No.
1 Pkt.
1 Bottle
2 Nos.
5 Pcs.
1 Bottle
1 No.
2 Pkt.
1 Pkt.
1 Bottle
1 No.
1 No.
1 No. each
1 No.
1 No.
1 Bottle
1 No.
1 No.
4 Nos.
1 Piece
As decided at site

----------------------------------------------------------------------------------------------------------------Box size: 14" x 12" x 4"


----------------------------------------------------------------------------------------------------------------Note : The medicines prescribed above are only indicative. Equivalent medicines can also be used.
A prescription, in this regard, shall be required from a qualified Physician.

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Page 308 of 1178

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STANDARD SPECIFICATION No.

6-82-0001 Rev. 6
Page 39 of 87

APPENDIX-C
TYPE OF FIRES VIS--VIS FIRE EXTINGUISHERS
Fire
Extinguisher
Water

Fire

Foam

Originated
from
paper, clothes, wood

Inflammable liquids
like alcohol, diesel,
petrol, edible oils,
bitumen
Originated
from
gases like LPG,
CNG, H2
Electrical fires

LEGEND :

Dry Powder

can control
minor surface
fires

can control
minor surface
fires

Multi purpose
(ABC)

CO2

: CAN BE USED
: NOT TO BE USED

Note: Fire extinguishing equipment must be checked at least once a year and after every use by an
authorized person. The equipment must have an inspection label on which the next inspection date is
given. Type of extinguisher shall clearly be marked on it.

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STANDARD SPECIFICATION No.

6-82-0001 Rev. 6
Page 40 of 87

APPENDIX-D
List of Statutory Acts & Rules Relating to HSE
-

The Indian Explosives Act and Rules

The Motor Vehicle Act and Central Motor Vehicle Rules

The Factories Act and concerned Factory Rules

The Petroleum Act and Petroleum Rules

The Workmen Compensation Act

The Gas Cylinder Rules and the Static & Mobile Pressure Vessels Rules

The Indian Electricity Act and Rules

The Indian Boiler Act and Regulations

The Water (Prevention & Control & Pollution) Act

The Water (Prevention & Control of Pollution) Cess Act

The Mines & Minerals (Regulation & Development) Act

The Air (Prevention & Control of Pollution) Act

The Atomic Energy Act

The Radiation Protection Rules

The Indian Fisheries Act

The Indian Forest Act

The Wild Life (Protection) Act

The Environment (Protection) Act and Rules

The Hazardous Wastes (Management & Handling) Rules

The Manufacturing, Storage & import of Hazardous Chemicals Rules

The Public Liability Act

The Building and Other Construction Workers (Regulation of Employment and Condition of service)
Act

Other statutory acts Like EPF, ESIS, Minimum Wage Act.

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STANDARD SPECIFICATION No.

6-82-0001 Rev. 6
Page 41 of 87

APPENDIX-E (Sheet 1 of 12)


CONSTRUCTION HAZARDS, THEIR EFFECTS & PREVENTIVE MEASURES
ACTIVITY
(A)
EXCAVATION
Pit Excavation
upto 3.0m

TYPE OF
HAZARD
Falling into pit

EFFECT OF
HAZARD
Personal injury

Earth Collapse

Suffocation/
Breathlessness
Buried

Contact with
buried electric
cables
Gas/ Oil

Electrocution
Explosion

Pipelines
Pit Excavation
beyond 3.0m

Same as above
plus
Flooding due to
excessive rain/
underground
water
Digging in the
vicinity of
existing Building/
Structure
Movement of
vehicles/
equipments close
to the edge of cut.

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Can cause
drowning situation

Building/Structure
may collapse
Loss of health &
wealth
May cause cave-in
or slides.
Persons may get
buried.

PREVENTIVE MEASURES
Provide guard rails/ barricade with warning
signal
Provide at least two entries/ exits.
Provide escape ladders.
Provide suitable size of shoring and strutting, if
required.
Keep soil heaps away from the edge equivalent to
1.5m or depth of pit whichever is more.
Don't allow vehicles to operate too close to
excavated areas. Maintain at least 2m distance
from edge of cut.
Maintain sufficient angle of repose. Provide
slope not less than 1:1 and suitable bench of 0.5m
width at every 1.5m depth of excavation in all
soils except hard rock.
Battering/benching the sides.
Obtain permission from competent authorities,
prior to excavation, if required.
Locate the position of buried utilities by referring
to plant drawings.
Start digging manually to locate the exact
position of buried utilities and thereafter use
mechanical means.
Prevent ingress of water
Provide ring buoys
Identify and provide suitable size dewatering
pump or well point system
Obtain prior approval of excavation method from
local authorities.
Use under-pining method
Construct retaining wall side by side.
Barricade the excavated area with proper lighting
arrangements
Maintain at least 2m distance from edge of cut
and use stop blocks to prevent over-run
Strengthen shoring and strutting

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STANDARD SPECIFICATION No.

6-82-0001 Rev. 6
Page 42 of 87

APPENDIX-E: (Sheet 2 of 12)


CONSTRUCTION HAZARDS, THEIR EFFECTS & PREVENTIVE MEASURES (Contd.)
ACTIVITY
Narrow deep
excavations for
pipelines, etc.

Rock by
excavation
blasting

TYPE OF
HAZARD
Same as above
plus
Frequent cave-in
or slides
Flooding due to
Hydro- static
testing
Improper
handling of
explosives
Uncontrolled
explosion

Rock excavation
by blasting
(Contd)

Scattering of
stone pieces in
atmosphere
Entrapping of
persons/ animals.
Misfire

Piling Work

Failure of piledriving
equipment
Noise pollution
Extruding
rods/casing
Working in the
vicinity of 'LiveElectricity'

(B)
CONCRETING

EFFECT OF
HAZARD
May cause severe
injuries or prove
fatal

Battering/benching of sides
Provide escape ladders

May arise drowning Same as above plus


situation
Bail out accumulated water
Maintain adequate ventilation.
May prove fatal
Ensure proper storage, handling & carrying of
explosives by trained personnel.
Comply with the applicable explosive acts &
rules.
May cause severe
Allow only authorized persons to perform
injuries or prove
blasting operations.
fatal
Smoking and open flames are to be strictly
prohibited
Can hurt people
Use PPE like goggles, face mask, helmets etc.
May cause severe
injuries or prove
fatal
May explode
suddenly
Can hurt people
Can cause deafness
and psychological
imbalance.
Can hurt people
Can cause
electrocution/
Asphyxiation

Air pollution by
cement
Handling of
ingredients

May affect
Respiratory System
Hands may get
injured

Protruding
reinforcement
rods.

Feet may get


injured

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PREVENTIVE MEASURES

Barricade the area with red flags and blow siren


before blasting.
Do not return to site for at least 20 minutes or
unless announced safe by designated person.
Inspect Piling rigs and pulley blocks before the
beginning of each shift.
Use personal protective equipments like ear
plugs, muffs, etc.
Barricade the area and install sign boards
Provide first-aid
Keep sufficient distance from Live-Electricity as
per IS code.
Shut off the supply, if possible
Provide artificial/rescue breathing to the injured
Wear respirators or cover mouth and nose with
wet cloth.
Use gloves & other PPE.
Use Provide platform above reinforcement for
movement of workers.

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STANDARD SPECIFICATION No.

6-82-0001 Rev. 6
Page 43 of 87

APPENDIX-E : (Sheet 3 of 12)


CONSTRUCTION HAZARDS, THEIR EFFECTS & PREVENTIVE MEASURES (Contd.)
ACTIVITY

Super-structure

(C)
REINFORCEMENT

TYPE OF
HAZARD
Earthing of
electrical
mixers,
vibrators, etc.
not done.
Falling of
materials from
height

EFFECT OF
HAZARD
Can cause
electrocution/
asphyxiation

Continuous
pouring by same
gang
Revolving of
concrete mixer/
vibrators
Same as above
plus
Deflection in
props or
shuttering
material
Passage to work
place

Cause tiredness of
workers and may
lead to accident.
Parts of body or
clothes may get
entrapped.
Shuttering/props
may collapse and
prove fatal

Curtailment and
binding of rods
Carrying of rods
for short
distances/at
heights
Checking of
clear distance/
cover with hands
Hitting projected
rods and
standing on
cantilever rods.

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Page 313 of 1178

Persons may get


injured

Improperly tied and


designed
props/planks may
collapse
Persons may get
injured
Workers may get
injured their hands
and shoulders.

PREVENTIVE MEASURES
Ensure earthing of equipments and proper
functioning of electrical circuit before
commencement of work.
Use hard hats
Remove surplus material immediately from work
place.
Ensure lighting arrangements during night hours
Insist on shift pattern
Provide adequate rest to workers between
subsequent pours.
Allow only mixers with hopper
Provide safety cages around moving motors
Ensure proper mechanical locking of vibrator
Avoid excessive stacking on shuttering material
Check the design and strength of shuttering
material before commencement of work
Rectify immediately the deflection noted during
concreting.
Ensure the stability and strength of passage
before commencement of work.
Do not overload and stand under the passage.

Rods may cut or


injure the fingers

Use PPE like gloves, shoes, helmets, etc.


Avoid usage of shift tools
Provide suitable pads on shoulders and use safety
gloves.
Tie up rods in easily liftable bundles
Ensure proper staging.
Use measuring devices like tape, measuring rods,
etc.

Persons may get


injured and fell
down

Use safety shoes and avoid standing


unnecessarily on cantilever rods
Avoid wearing of loose clothes

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STANDARD SPECIFICATION No.

6-82-0001 Rev. 6
Page 44 of 87

APPENDIX-E: (Sheet 4 of 12)


CONSTRUCTION HAZARDS, THEIR EFFECTS & PREVENTIVE MEASURES (Contd.)
ACTIVITY

(D)WELDING
AND GAS
CUTTING

TYPE OF
HAZARD
Falling of material
from height

EFFECT OF
HAZARD
May prove fatal

Transportation of
rods by trucks/
trailers

Protruded rods may


hit the persons

Welding radiates
invisible
ultraviolet and
infra-red rays
Improper
placement of
oxygen and
acetylene cylinders

Radiation can
damage eyes and
skin.

Leakage/ cuts in
hoses

Opening-up of
cylinder

Welding of tanks,
container or pipes
storing flammable
liquids

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PREVENTIVE MEASURES
Use helmets
Provide safety nets
Use red flags/lights at the ends
Do not protrude the rods in front of or by the side
of driver's cabin.
Do not extend the rods 1/3rd of deck length or
1.5m whichever is less
Use specified shielding devices and other PPE of
correct specifications.
Avoid thoriated tungsten electrodes for GTAW

Explosion may occur Move out any leaking cylinder


Keep cylinders in vertical position
Use trolley for transportation of cylinders and
chain them
Use flashback arrestors
May cause fire
Purge regulators immediately and then turn off
Never use grease or oil on oxygen line
connections and copper fittings on acetylene lines
Inspect regularly gas carrying hoses
Always use red hose for acetylene & other
fuel gases and black for oxygen
Cylinder may burst
Always stand back from the regulator while
opening the cylinder
Turn valve slowly to avoid bursting
Cover the lug terminals to prevent short
circuiting
Explosion may occur Empty & purge them before welding
Never attach the ground cable to tanks, container
or pipe storing flammable liquids
Never use LPG for gas cutting

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STANDARD SPECIFICATION No.

6-82-0001 Rev. 6
Page 45 of 87

APPENDIX-E: (Sheet 5 of 12)


CONSTRUCTION HAZARDS, THEIR EFFECTS & PREVENTIVE MEASURES (Contd.)
ACTIVITY
(E)
RADIOGRAPHY

(F) ELECTRICAL
INSTALLATION
AND USAGE

(*)

TYPE OF
HAZARD
Ionizing
radiation

EFFECT OF
HAZARD
Radiations may react
with the skin and can
cause cancer, skin
irritation, dermatitis,
etc.

Transpor-tation
and Storage of
Radiog-raphy
source

Same as above

Loss of Radio
isotope
Short circuiting

Same as above
Can cause
Electrocution or Fire

PREVENTIVE MEASURES
Ensure Safety regulations as per BARC/AERB
before commencement of job.
Cordon off the area and install Radiation warning
symbols
Restrict the entry of unauthorized persons
Wear appropriate PPE and film badges issued by
BARC/AERB
Never touch or handle radiography source with
hands
Store radiography source inside a pit in an
exclusive isolated storage room with lock and
key arrangement. The pit should be approved by
BARC/AERB.
Radiography source should never be carried
either in passenger bus or in a passenger
compartment of trains.
BARC/AERB has to be informed before source
movement.
Permission from Director General of Civil
Aviation is required for booking radio isotopes
with airlines.
Try to locate with the help of Survey Meter.
Inform BARC/AERB (*)
Use rubberized hand gloves and other PPE
Don't lay wires under carpets, mats or door ways.
Allow only licensed electricians to perform on
electrical facilities
Use one socket for one appliance
Ensure usage of only fully insulated wires or
cables
Don't place bare wire ends in a socket
Ensure earthing of machineries and equipments
Do not use damaged cords and avoid temporary
connections
Use spark-proof/flame proof type field
distribution boxes.

Atomic Energy Regulatory Board (AERB),


Bhabha Atomic Research Centre (BARC)
Anushaktinagar, Mumbai 400 094

Format No. 8-00-0001-F1 Rev. 0


Page 315 of 1178

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STANDARD SPECIFICATION No.

6-82-0001 Rev. 6
Page 46 of 87

APPENDIX-E: (Sheet 6 of 12)


CONSTRUCTION HAZARDS, THEIR EFFECTS & PREVENTIVE MEASURES (Contd.)
ACTIVITY

(G) FIRE
PREVENTION
AND
PROTECTION

TYPE OF
HAZARD

EFFECT OF
HAZARD

Overloading of
Electrical
System

Bursting of system
can occur which
leads to fire

Improper laying
of overhead and
underground
transmission
lines/cables

Can cause
electrocution and
prove fatal

Small fires can


become big ones
and may spread
to the
surrounding
areas

Cause burn injuries


and may prove fatal

Format No. 8-00-0001-F1 Rev. 0


Page 316 of 1178

PREVENTIVE MEASURES
Do not allow open/bare connections
Provide all connections through ELCB
Protect electrical cables/equipment's from water
and naked flames
Check all connections before energizing
Display voltage and current ratings prominently
with 'Danger' signs.
Ensure approved cable size, voltage grade and
type
Switch off the electrical utilities when not in use
Do not allow unauthorized connections.
Ensure proper grid wise distribution of Power
Do not lay unarmoured cable directly on ground,
wall, roof of trees
Maintain at least 3m distance from HT cables
All temporary cables should be laid at least 750
mm below ground on 100 mm fine sand
overlying by brick soling
Provide proper sleeves at crossings/ intersections
Provide cable route markers indicating the type
and depth of cables at intervals not exceeding
30m and at the diversions/termination
In case a fire breaks out, press fire alarm system
and shout "Fire, Fire"
Keep buckets full of sand & water/ fire
extinguishing equipment near hazardous
locations
Confine smoking to 'Smoking Zones' only.
Train people for using specific type of fire
fighting equipments under different classes of fire
Keep fire doors/shutters, passages and exit doors
unobstructed
Maintain good housekeeping and first-aid boxes
(for details refer Appendix-B)
Don't obstruct assess to Fire extinguishers.
Do not use elevators for evacuation during fire.
Maintain lightening arrestors for elevated
structures
Stop all electrical motors with internal
combustion

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STANDARD SPECIFICATION No.

6-82-0001 Rev. 6
Page 47 of 87

APPENDIX-E : (Sheet 7 of 12)


CONSTRUCTION HAZARDS, THEIR EFFECTS & PREVENTIVE MEASURES (Contd.)
ACTIVITY

TYPE OF
HAZARD

Improper
selection of Fire
extinguisher

EFFECT OF
HAZARD

It may not
extinguish the fire

Improper storage Same as above


of highly
inflammable
substances

(H)
VEHICULAR
MOVEMENT

Short circuiting
of electrical
system

Same as above
Can cause
Electrocution

Crossing the
Speed Limits
(Rash driving)

Personal injury

Adverse weather
condition

Same as Above

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Page 317 of 1178

PREVENTIVE MEASURES
Move the vehicles from dangerous locations
Remove the load hanging from the crane booms
Remain out of the danger areas.
Ensure usage of correct fire extinguisher meant
for the specified fire (for details refer AppendixC).
Do not attempt to extinguish Oil and electric
fires with water. Use foam cylinders/CO2/sand
or earth.
Maintain safe distance of flammable substances
from source of ignition
Restrict the distribution of flammable materials
to only min. necessary amount
Construct specifically designed fuel storage
facilities
Keep chemicals in cool and dry place away from
heat. Ensure adequate ventilation
Before welding operation, remove or shield the
flammable material properly
Store flammable materials in stable racks,
correctly labeled preferably with catchment
trays.
Wipe off the spills immediately
Don't lay wires under carpets, mats or door ways
Use one socket for one appliance.
Use only fully insulated wires or cables
Do not allow open/bare connections
Provide all connections through ELCB
Ensure earthing of machineries and equipments
Obey speed limits and traffic rules strictly
Always expect the unexpected and be a
defensive driver
Use seat belts/helmets
Blow horn at intersections and during
overtaking operations.
Maintain the vehicle in good condition
Do not overtake on curves, bridges and slopes
Read the road ahead and ride to the left
Keep the wind screen and lights clean
Do not turn at speed.
Recognize the hazard, understand the defense
and act correctly in time.

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STANDARD SPECIFICATION No.

6-82-0001 Rev. 6
Page 48 of 87

APPENDIX-E : (Sheet 8 of 12)


CONSTRUCTION HAZARDS, THEIR EFFECTS & PREVENTIVE MEASURES (Contd.)
ACTIVITY

(I)
PROOF
TESTING
(HYDROSTATI
C /PNEUMATIC
TESTING)

TYPE OF
HAZARD
Consuming
alcohol before
and during the
driving
operation

EFFECT OF
HAZARD
Same as above

Falling objects/
Mechanical
failure

May prove fatal

Bursting of
piping
Collapse of
tanks
Tanks flying off

May cause injury


and prove fatal

Format No. 8-00-0001-F1 Rev. 0


Page 318 of 1178

PREVENTIVE MEASURES
Alcohol and driving do not mix well. Either
choose alcohol or driving.
If you have a choice between hitting a fixed
object or an on-coming vehicle, hit the fixed
object
Quit the steering at once and become a passenger.
Otherwise take sufficient rest and then drive.
Do not force the driver to drive fast and round the
clock.
Do not day dream while driving
Ensure effective braking system, adequate
visibility for the drives, reverse warning alarm..
Proper maintenance of the vehicle as per
manufacturer instructions
Prepare test procedure & obtain EIL/owner's
approval
Provide separate gauge for pressurizing pump
and piping/equipment
Check the calibration status of all pressure
gauges, dead weight testers and temperature
recorders
Take dial readings at suitable defined intervals
and ensure most of them fall between 40-60% of
the gauge scale range
Provide safety relief valve (set at pressure
slightly higher than test pressure) while testing
with air/ nitrogen
Ensure necessary precautions, stepwise increase
in pressure, tightening of bolts/nuts, grouting, etc.
before and during testing
Keep the vents open before opening any valve
while draining out of water used for hydro-testing
of tanks.
Pneumatic testing involves the hazard of released
energy stored in compressed gas. Specific care
must therefore be taken to minimize the chance
of brittle failure during a pneumatic leak test.
Test temperature is important in this regard and
must be considered when the designer chooses
the material of construction.

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STANDARD SPECIFICATION No.

6-82-0001 Rev. 6
Page 49 of 87

APPENDIX-E : (Sheet 9 of 12)


CONSTRUCTION HAZARDS, THEIR EFFECTS & PREVENTIVE MEASURES (Contd.)
ACTIVITY

(J)
WORKING AT
HEIGHTS

TYPE OF
HAZARD

Person can fall


down

Material can fall


down

(K) CONFINED
SPACES

Suffocation/
drowning

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Page 319 of 1178

EFFECT OF
HAZARD

May sustain severe


injuries or prove
fatal

May hit the


scrap/material
stacked at the
ground or in
between
May hit the workers
working at lower
levels and prove
fatal

Unconsciousness,
death

PREVENTIVE MEASURES
A pressure relief device shall be provided, having
a set pressure not higher than the test pressure
plus the lesser of 345 KPa (50 psi) or 10% of the
test pressure.
The gas used as test fluid, if not air, shall be
nonflammable and nontoxic.
Provide guard rails/barricade at the work place
Use PPE like full body harness, life line, helmets,
safety shoes, etc.
Obtain a permit before starting the work at height
above 3 meters
Fall arrest and safety nets, etc. must be installed
Provide adequate working space (min. 0.6 m)
Tie/weld working platform with fixed support
Use roof top walk ladder while working on a
slopping roofs
Avoid movement on beams
Keep the work place neat and clean
Remove the scrap immediately

Same as above plus


Do not throw or drop materials or equipment
from height. I.e. do not bomb materials
All tools to be carried in a tool-kit
Bag or on working uniform
Remove scrap from the planks
Ensure wearing of helmet by the workers
working at lower levels
Use respiratory devices, if reqd.
Avoid over crowding inside a confined space
Provide Exhaust fans for ventilation
Do not wear loose clothes, neck ties, etc
Fulfill conditions of the permit

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STANDARD SPECIFICATION No.

6-82-0001 Rev. 6
Page 50 of 87

APPENDIX-E: (Sheet 10 of 12)


CONSTRUCTION HAZARDS, THEIR EFFECTS & PREVENTIVE MEASURES (Contd.)
ACTIVITY

TYPE OF
HAZARD

EFFECT OF
HAZARD

PREVENTIVE MEASURES
Check for presence of hydrocarbons, O2 level
Obtain work permit before entering a confined
space
Ensure that the connected piping of the
equipment which is to be opened is pressure
free, fluid has been drained, vents are open and
piping is positively isolated by a blind flange

(L)
HANDLING
AND
LIFTING
EQUIPMENTS

Presence of
foul smell and
toxic
substances

Inhalation can pose


threat to life

Ignition/ flame
can cause fire

Person may sustain


burn injuries or
explosion may occur

Failure of load
lifting and
moving
equipments

Can cause accident


and prove fatal

Format No. 8-00-0001-F1 Rev. 0


Page 320 of 1178

Same as above plus


Check for hydrocarbon and Aromatic compounds
before entering a confined space
Depute one person outside the confined space for
continuous monitoring and for extending help in
case of an emergency
Keep fire extinguishers at a hand distance
Remove surplus material and scrap immediately
Do not smoke inside a confined space
Do not allow gas cylinders inside a confined
space
Use low voltage (24V) lamps for lighting
Use tools with air motors or electric tools with
max. voltage of 24V
Remove all equipments at the end of the day
Avoid standing under the lifted load and within
the operating radius of cranes
Check periodically oil, brakes, gears, horns and
tyre pressure of all moving machinery
Check quality, size and condition of all chain
pulley blocks, slings, U-clamps, D-shackles, wire
ropes, etc.
Allow crane to move only on hard, firm and
leveled ground.
Allow lifting slings as short as possible and
check gunny packings at the friction points
Do not allow crane to tilt its boom while moving
Install Safe Load Indicator
Ensure certification by applicable authority

Copyright EIL All rights reserved

STANDARD SPECIFICATION FOR


HEALTH, SAFETY &
ENVIRONMENT MANAGEMENT
AT CONSTRUCTION SITES

STANDARD SPECIFICATION No.

6-82-0001 Rev. 6
Page 51 of 87

APPENDIX-E : (Sheet 11 of 12)


CONSTRUCTION HAZARDS, THEIR EFFECTS & PREVENTIVE MEASURES (Contd.)
ACTIVITY

(M)
SCAFFOLDI
NG,
FORMWOR
K
AND
LADDERS

TYPE OF
HAZARD
Overloading of
lifting
equipments

EFFECT OF
HAZARD
Same as above

Overhead
electrical wires

Can cause
electrocution and
fire

Person can fall


down

Person May sustain


severe injuries and
prove fatal

Failure of
scaffolding
material

Same as above

Material can
fall down

Persons working at
lower level gets
injured

Format No. 8-00-0001-F1 Rev. 0


Page 321 of 1178

PREVENTIVE MEASURES
Safe lifting capacity of derricks and winches
written on them shall be got verified
The max. safe working load shall be marked on
all lifting equipments
Check the weight of columns and other heavy
items painted on them and accordingly decide
about the crane capacity, boom and angle of
erection
Allow only trained operators and riggers during
crane operation.
Do not allow boom or other parts of crane to
come within 3m reach of overhead HT cables
Hook and load being lifted shall preferably
remain in full visibility of crane operators.
Provide guard rails for working at height
Face ladder while climbing and use both hands.
Ladders shall extend about 1m above landing for
easy access and tying up purpose
Do not place ladders against movable objects and
maintain base at 1/4 unit of the working length of
the ladder.
Suspended scaffolds shall not be less than 500
mm wide and tied properly with ropes
No loose planks shall be allowed
Use PPE, like helmets, safety shoes,etc
Inspect visually all scaffolding materials for
stability and anchoring with permanent
structures.
Design scaffolding for max. load carrying
capacity.
Scaffolding planks shall not be less than 50X250
mm full thickness lumber or equivalent. These
shall be cleated or secured and must extend over
the end supports by at least 150mm and not more
than 300mm
Don't overload the scaffolds
Do not splice short ladders to make a longer one.
Vertical ladders shall not exceed 6m.
Remove excess material and scrap immediately
Carry the tools in a tool-kit bag only
Provide safety nets

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STANDARD SPECIFICATION FOR


HEALTH, SAFETY &
ENVIRONMENT MANAGEMENT
AT CONSTRUCTION SITES

STANDARD SPECIFICATION No.

6-82-0001 Rev. 6
Page 52 of 87

APPENDIX-E: (Sheet 12 of 12)


CONSTRUCTION HAZARDS, THEIR EFFECTS & PREVENTIVE MEASURES (Contd.)
TYPE OF
HAZARD
(N)
Personal
STRUCTUR negligence and
AL WORKS danger of fall
ACTIVITY

(O)
PIPELINE
WORKS

(P)
GRIT
BLASTING

EFFECT OF
HAZARD
Can cause injury or
casualty

Lifting/ slipping
of material

Same as above

Erection/
lowering failure

Can cause injury

Other

Same as above

Pollution in
neighboring
area, hit by grits
and high
pressure air

Can cause personal


injury

Format No. 8-00-0001-F1 Rev. 0


Page 322 of 1178

PREVENTIVE MEASURES
Do not take rest inside rooms built for welding
machines or electrical distribution system.
Avoid walking on beams at height
Wear helmet with chin strap and full body
harness while working at height.
Use hand gloves and goggles during grinding
operations
Cover or mark the sharp and projected edges
Do not stand within the operating radius of
cranes
Do not stand under the lifted load
Stack properly all the materials. Avoid slippage
during handling
Control longer pieces lifted up by cranes from
both ends
Remove loose materials from height
Ensure tightening of all nuts & bolts
Do not stand under the lifted load
Do not allow any person to come within the
radii of the side boom handling pipes
Check the load carrying capacity of the lifting
tools & tackles
Use safe Load Indicators
Use appropriate PPEs
Wear gum boots in marshy areas
Allow only one person to perform signaling
operations while lowering of pipes
Provide night caps on pipes
Provide end covers on pipes for stoppage of pigs
while testing/ cleaning operations
Ensure the blasting is done in enclosed shed.
Keep safe distance while blasting operations.
Wear positive pressure blast hood or helmet
with view window, ear-muff/plug, gloves,
overall or leather coat /apron, rubber shoes.

Copyright EIL All rights reserved

STANDARD SPECIFICATION FOR


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ENVIRONMENT MANAGEMENT
AT CONSTRUCTION SITES

STANDARD SPECIFICATION No.

6-82-0001 Rev. 6
Page 53 of 87

APPENDIX-F
TRAINING SUBJECTS / TOPICS

(For contractors personnel)


1.

The Law & Safety Statutory Requirement / Applicable statutes / Duties of employer / employee

2.

Policy & Administration Why HSE? / Duties & Responsibilities of Safety Personnel at project
site / Effect of incentive on accident prevention

3.

HSE & Supervision Duties of Supervisor / HSE integrated supervision /


responsible for site accidents?

4.

Safety Budget / Cost of Accidents Direct costs / Indirect costs

5.

Hazard Identification / Type of hazards / HIRAC

6.

Behavioural Safety & Motivation

7.

Housekeeping Storage / Stacking / Handling of materials / Hydra handling

8.

Occupational Health in Construction sector

9.

Personal Protective Equipments Respiratory & Non- respiratory

10.

Electricity & Safety ELCB / Fuse / Powered tools / Project illumination

11.

Handling of Compressed Gas Transportation / Storage / FBAs / Fire prevention

12.

Machine Safety Machine guarding / Maintenance

13.

Transportation Hazards & risks in transp. of materials / ODC consignments

14.

Cranes & Other Lifting machinery Legal requirements vis--vis essential safety requirements.

15.

Communication HSE Induction / TBTs / Safety Committee / Safety meeting /


propaganda / Publicity.

16.

Excavation Risks & Dangers / Safety measures

17.

Working at Heights Use of ladder / Work on roofs / Scaffolds / Double harness


line / Fall arrester / Safety Nets / Floor openings

18.

Hazards in Welding & important safety precautions

19.

Gas Cutting Hazards & safety measures

20.

Fire prevention & fire protection

Format No. 8-00-0001-F1 Rev. 0


Page 323 of 1178

Who should be held

Safety

lanyards / Life-

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AT CONSTRUCTION SITES

STANDARD SPECIFICATION No.

6-82-0001 Rev. 6
Page 54 of 87

APPENDIX - G
CONSTRUCTION POWER BOARD( typ)

Format No. 8-00-0001-F1 Rev. 0


Page 324 of 1178

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AT CONSTRUCTION SITES

STANDARD SPECIFICATION No.

6-82-0001 Rev. 6
Page 55 of 87

APPENDIX-H
LIST OF PROCEDURES (MINIMUM) TO BE FORMING PART OF HSE PLAN:A.

HSE Management Procedures:

B.

HSE Risk Management (including JSA/HIRA)


HSE Legal Compliance and Other Requirements
HSE Objectives & Performance
HSE Training and Competence (including Induction)
HSE Motivation & Award Scheme
HSE Audits
HSE Meetings
HSE Sub Contractor Management
HSE Emergency Management
HSE Incidents Reporting and Management
HSE Reports
HSE Management System Review
HSE Change Management
HSE procedure for Behaviour based Safety
First Aid & Management
Roles, Responsibility, accountabilities and Authorities

Job procedures/Safe Operating procedures

Setting Up Site & Signages


Handling of Electrical Appliances
Working at Height
Confined Space Entry
Permit to Work (including hot works)
Housekeeping
Lifting Operations
Transportation of materials including Manual Handling
Compressed Air Tools and Units
Earthmoving Operations & excavation
Scaffolding
Fire Prevention/Protection
Hazardous Substance handling & Storage
Radiation Hazard
Personal Protective Equipment

Format No. 8-00-0001-F1 Rev. 0


Page 325 of 1178

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ENVIRONMENT MANAGEMENT
AT CONSTRUCTION SITES

FORMAT NO.

STANDARD SPECIFICATION No.

6-82-0001 Rev. 6
Page 56 of 87

HSE-1 REV 0
(Sheet 1 of 6)
SAFETY WALK-THROUGH REPORT
(Name & signature of walk through performer to be inserted at the bottom of each page)

Project

: _____________

Report no.

: ___________

Date

: _____________

Contractor

: ___________

Inspection by

:_____________

Owner

: ___________

Frequency

: Monthly

Job no.

: ___________

Note : Write NA wherever the item is not applicable


SL.
NO.

ITEM

1.
a)

HOUSEKEEPING
Waste containers provided and used

b)

Sanitary facilities adequate and Clean

c)

Passageways and Walkways Clear

d)

General neatness of working areas

e)

Other

2.

PERSONNEL PROTECTIVE EQUIPMENT

a)
b)

Goggles; Shields
Face protection

Satisafctory
/ Yes

Non
satisfactory/
No

Remarks

Action

Hearing protection
Foot protection
e)

Hand protection

f)

Respiratory Masks etc.

g)

Full body harness conforming to C, EN 361

h)

Hard hat (HDPE)

i)

Other

3.

EXCAVATIONS/OPENINGS

a)
b)

Openings properly covered or barricaded


Excavations shored

c)

Excavations barricaded

d)

Overnight lighting provided

e)

Other
Safety walk-through performer (Name & Signature)..

Format No. 8-00-0001-F1 Rev. 0


Page 326 of 1178

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ENVIRONMENT MANAGEMENT
AT CONSTRUCTION SITES

FORMAT NO.

STANDARD SPECIFICATION No.

6-82-0001 Rev. 6
Page 57 of 87

HSE-1 REV 0
(Sheet 2 of 6)

SL.
NO.

ITEM

4.

WELDING & GAS CUTTING

a)

Gas cylinders chained upright

b)

Cables and hoses not obstructing

c)

Screens or shields used

d)

Flammable materials protected

e)

Live electrode bits contained properly

f)

Fire extinguisher (s) accessible

g)

Other

5.

SCAFFOLDING & BARRICADING

a)

Fully decked platforms

b)

Guard and intermediate rails in place

c)

Toe boards in place

d)

Adequate shoring

e)

Adequate access

f)

Positive barricading for critical activities

g)

Installation of warning signs

h)

Other

6.

LADDERS

a)

Extension side rails 1 m above

b)

Top of landing

c)

Properly secured

d)

Angle + 700 from horizontal

e)

Other

Satisafctory
/ Yes

Non
satisfactory/
No

Remarks

Action

Safety walk-through performer (Name & Signature)..

Format No. 8-00-0001-F1 Rev. 0


Page 327 of 1178

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STANDARD SPECIFICATION FOR


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AT CONSTRUCTION SITES

FORMAT NO.

STANDARD SPECIFICATION No.

6-82-0001 Rev. 6
Page 58 of 87

HSE-1 REV 0
(Sheet 3 of 6)

SL.
NO.

ITEM

7.

HOISTS, CRANES AND DERRICKS

a)

Condition of cables and sheaves OK

b)

Condition of slings, chains, hooks and eyes


O.K.
Inspection and maintenance log-books
maintained
Outriggers used

c)
d)
e)
f)

Reverse horn installed / active / coupled with


gear
Signs/barricades provided

g)

Signals observed and understood

h)

Qualified operators

i)

Other

8.

MACHINERY, TOOLS AND EQUIPMENT

a)

Proper instruction

b)

Safety devices

c)

Proper cords

d)

Inspection and maintenance

e)

Other

9.

VEHICLE AND TRAFFIC

a)

Rules and regulations observed

b)

Inspection and maintenance

c)

Licensed drivers

d)

Other

Satisafctory
/ Yes

Non
satisfactory
/No

Remarks

Action

Safety walk-through performer (Name & Signature)

Format No. 8-00-0001-F1 Rev. 0


Page 328 of 1178

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FORMAT NO.

STANDARD SPECIFICATION No.

6-82-0001 Rev. 6
Page 59 of 87

HSE-1 REV 0
(Sheet 4 of 6)

SL.
NO.

ITEM

10.

TEMPORARY FACILITIES

a)

Emergency instructions posted

b)

Fire extinguishers provided

c)

Fire-aid equipment available

d)

Secured against storm damage

e)

General neatness

f)

In accordance with electrical requirements

g)

Other

11.

FIRE PREVENTION

a)

c)

Personnel trained & instructed to make use


of facility
Fire extinguishers checked periodically &
record maintained
No smoking in Prohibited areas.

d)

Fire Hydrants not obstructed Clear

e)

Other Regular fire drill conducted

12.

ELECTRICAL

a)

Use of 3-core armored cables everywhere

b)

Usage of 'All insulated' or 'double-insulated'


electrical tools
All electrical connection are routed through
ELCB
Natural Earthing at the source of power
(Main DB)
Continuity and tightness of earth conductor

b)

c)
d)
e)
f)
g)

Effective covering of junction boxes, panels


and other energized wiring places
Ground fault circuit interrupters provided

h)

Prevention of tripping hazards maintained

f)

DCP extinguishers arranged & licensed


electrician engaged at site

Satisafctory
/ Yes

Non
satisfactory
/No

Remarks

Action

Safety walk-through performer (Name & Signature)

Format No. 8-00-0001-F1 Rev. 0


Page 329 of 1178

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AT CONSTRUCTION SITES

FORMAT NO.

STANDARD SPECIFICATION No.

6-82-0001 Rev. 6
Page 60 of 87

HSE-1 REV 0
(Sheet 5 of 6)

SL.
NO.

14.
a)
b)
c)
15.
a)
b)
c)
d)
16.
a)
b)
c)
d)
e)
17.
a)
b)
c)
d)
e)
f)
g)
18.
a)
b)

ITEM

Satisafctory
/ Yes

Non
satisfactory
/No

Remarks

Action

HANDLING AND STORAGE OF


MATERIALS
Safely stored or stacked
Passageways clear / free from obstructions
Fire fighting facility in place
FLAMMABLE GASES AND LIQUIDS
Containers clearly identified / protected from
fire
Safe storage & transportation arrangement
made
Fire extinguishers positioned nearby
Facilities kept away from electric spark, hot
spatters & ignition source.
WORKING AT HEIGHT
Approved Erection plan and work permit in
place
Safe access, Safe work platform & Safety
nets provided
Life lines, Fall arrester, Full body harness
and with double lanyards used;
Health Check record available for workers
going up?
Protective handrails arranged around floor
openings
CONFINED SPACE
Work Permit obtained from requisite
authority
Test for toxic gas and sufficient availability
of oxygen conducted & status
Supervisor present at site & at least one
person outside the confined space for
monitoring deputed
Availability of safe means of entry, exit and
ventilation (register for entry & exit
maintained)
Fire extinguisher and first-aid facility
ensured
Lighting provision made by using 24V Lamp
Proper usage of PPEs ensured
RADIOGRAPHY
Proper storage and handling of source as per
BARC/ AERB guidelines (authorized
radiographer available)
Work permit obtained
Safety walk-through performer (Name & Signature)

Format No. 8-00-0001-F1 Rev. 0


Page 330 of 1178

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AT CONSTRUCTION SITES

FORMAT NO.

STANDARD SPECIFICATION No.

6-82-0001 Rev. 6
Page 61 of 87

HSE-1 REV 0
(Sheet 6 of 6)

SL.
NO.

ITEM

c)

Cordoning of the area done

d)

Use of appropriate PPE's ensured

e)
f)

HSE training to workers/supervisors


imparted during the fortnight (indicate topic)
Minimum occupancy of workplace ensured

19.

HEALTH CHECKS

a)

All Workers medically examined and found


be fit for working at heights (slinging,
rigging, painting etc.)
in confined space
in excavation / trenching
in shot blasting
Availability of First Aid box with contents

b)
c)
d)
e)
f)
g)
h)
20.
a)
b)
c)
d)
e)
f)
g)

Satisafctory
/ Yes

Non
satisfactory
/No

Remarks

Action

Proper sanitation at site, office and labour


camps
Arrangement of medical facilities.
Measures for dealing with illness at site &
labour camps.
Availability of Potable drinking water for
workmen & staff.
Provision of crches for children.
Stand by vehicle / ambulance available for
evacuation of injured
ENVIRONMENT
Chemical and Other Effluents properly
disposed
Cleaning liquid of pipes disposed off
properly
Seawater used for hydro-testing disposed off
as per agreed procedure
Lubricant Waste/Engine oils properly
disposed
Waste from Canteen, offices, sanitation etc
disposed properly
Disposal of surplus earth, stripping materials,
Oily rags and combustible materials done
properly
Green belt protection
Safety walk-through performer (Name & Signature)

Format No. 8-00-0001-F1 Rev. 0


Page 331 of 1178

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FORMAT NO.

STANDARD SPECIFICATION No.

6-82-0001 Rev. 6
Page 62 of 87

HSE-2 REV 0
(Sheet 1 of 3)
ACCIDENT / INCIDENT REPORT

(To be submitted by Contractor after every Incident / Accident within 24 hours to EIL/ Owner)
Report No.: ____________________________

Date:

______________________

Project site: ____________________________ Name of work: _______________________


Contractors name: ________________
Non-disabling injury (NonLTA)
Disabling injury (other LTA)
Fatal (LTA):
First Aid case (non LTA)

Contractors Job Engineer (name) ________

Hospitalized but resumed duty before end of 48 hrs


Hospitalized & failed to resume duty within next 48 hrs
Death / Expiry
Resume duty after first aid

Name of the injured: _______________________ Father's name of victim: _________________


Sub Contractors Name: .
Gate Pass No.:.. Age: _____Yrs. Victims medical fitness exam. (Pre-empl.) date: - ______
Date & time of Accident / Incident: _______________________________________________
Names of Witnesses: (1________________ (2)___________________ (3) ________________
Profession of victim:
Bar bender

Carpenter

Meson

Fitter

Helper

Gas cutter

Grinder

Welder

Electrician

Driver

Rigger

M/c.operator

Engineer

Manager

Other/specify

No formal education

Non-Matriculate

Matriculate

Graduate

Post- grad

Other/specify

NIL

Less than 2 yrs

2-5 yrs

5-10 yrs

11-15 yrs

15 years and above

Qualification

Job Experience

Location where the incident happened: ___________________________________________


______________________________________________________________________________

Format No. 8-00-0001-F1 Rev. 0


Page 332 of 1178

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FORMAT NO.

STANDARD SPECIFICATION No.

6-82-0001 Rev. 6
Page 63 of 87

HSE-2 REV 0
(Sheet 2 of 3)

Activity / Works that was continuing during incident / accident: Excavation

Demolition

Concrete carrying

Concrete pouring

Transportation of materials

Transportation

(manually)

materials (mechanically)

Work on or adjacent to water

Work at height (+2.0 mts)

Scaffold preparation

Scaffold dismantling

Piling works

Welding

Grinding

Gas-cutting

Pipe fit-ups & fabrication

Structural fabrications

Machine works

Hydro-testing works

Electrical works

Erection activities

Other/specify

of

What exactly the victim was doing just before the incident / accident? ....................................
.
.
Nature of injury:
Bruise or Contusion

Abrasion (superficial wound)

Sprains or strains

Cut or Laceration

Puncture or Open wound

Burn

Absorption

Amputation

Inhalation
of
toxic
Poisonous fumes or gases
Fracture

or

Other/specify

Parts of body involved in incident / accident


Head
Face

Eyes

Throat

Arm (above wrist)

Hand (including wrist)

Fingers

Truck (Abdomen / Back /

Throat

Chest / Shoulder)
Leg (above ankle)

Foot (incl. ankle)

Multiple

Toes
Other/specify

Accident type:
Struck against

Struck by

Fall from Elevation

Fall on same level

caught in

caught under

caught in between

Rubbed or abraded

Contact with (Electricity)

Contact with chemicals or


oils

Vehicle accident

Contact
with
extremes)
Other/specify

(Temp./

Format No. 8-00-0001-F1 Rev. 0


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FORMAT NO.

STANDARD SPECIFICATION No.

6-82-0001 Rev. 6
Page 64 of 87

HSE-2 REV 0
(Sheet 3 of 3)

Medical Aid provided: - (indicate specific aids / treatment etc.).


..
------------------------------------------------------------------------------------------------------------------------Actions taken to prevent recurrence of similar incident / accident:
.
.
.
.

...
_____________________________________________________________________________
Intimation to local authorities (Dist Collector / Local Police Station / ESI authority): Yes / No / NA.
If yes, to whom ..

Safety Officer

Site Head / Resident Construction Manager

(Signature and Name)

(Signature and Name)


Stamp of

To

:
:

Contractor

Owner
RCM/Site-in-charge EIL (3 copies)
Divisional Head (Constn) through RCM
Project Manager, EIL, through RCM

Format No. 8-00-0001-F1 Rev. 0


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FORMAT NO.

STANDARD SPECIFICATION No.

6-82-0001 Rev. 6
Page 65 of 87

HSE-3 REV 0
(Sheet 1 of 5)

SUPPLEMENTARY INCIDENT / ACCIDENT INVESTIGATION REPORT


TICK THE APPROPRIATE ONE AS APPLICABLE (furnish within 72 hours)
Supplementary to Incident / Accident Report No: ______ (Copy enclosed)
Report No.: ____________________________
Date: ______________________
Project site: ____________________________ Name of work: _______________________
Contractors name: ________________
Non-disabling injury (NonLTA)
Disabling injury (other LTA)
Fatal (LTA):
First Aid case (non LTA)

Contractors Job Engineer (name) ________

Hospitalized but resumed duty before end of 48 hrs


Hospitalized & failed to resume duty within next 48 hrs
Death / Expiry
Resume duty after first aid

Name of the injured: _______________________ Father's name of victim: _________________


Sub Contractors Name: .
Gate Pass No.:.. Age: _____Yrs. Victims medical fitness exam. (Pre-empl.) date: - ______
Date & time of Accident / Incident: _______________________________________________
Names of Witnesses: (1________________ (2)___________________ (3) ________________
Profession of victim:
Bar bender

Carpenter

Meson

Fitter

Helper

Gas cutter

Grinder

Welder

Electrician

Driver

Rigger

M/c.operator

Engineer

Manager

Other/specify

No formal education

Non-Matriculate

Matriculate

Graduate

Post- grad

Other/specify

NIL

Less than 2 yrs

2-5 yrs

5-10 yrs

11-15 yrs

15 years and above

Qualification

Job Experience

Location where the incident happened: ___________________________________________


______________________________________________________________________________

Format No. 8-00-0001-F1 Rev. 0


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FORMAT NO.

STANDARD SPECIFICATION No.

6-82-0001 Rev. 6
Page 66 of 87

HSE-3 REV 0
(Sheet 2 of 5)

Activity / Works that was continuing during incident / accident: Excavation

Demolition

Concrete carrying

Concrete pouring

Transportation of materials

Transportation

(manually)

materials (mechanically)

Work on or adjacent to water

Work at height (+2.0 mts)

Scaffold preparation

Scaffold dismantling

Piling works

Welding

Grinding

Gas-cutting

Pipe fit-ups & fabrication

Structural fabrications

Machine works

Hydro-testing works

Electrical works

Erection activities

Other/specify

of

What exactly the victim was doing just before the incident / accident? ....................................
.
.

Particular of tools & tackles being used and condition of the same after incident/accident:
.........................................

Description
of
Incident/Accident
(How
the
incident
was
caused):
.

Nature of injury:
Bruise or Contusion

Abrasion (superficial wound)

Sprains or strains

Cut or Laceration

Puncture or Open wound

Burn

Absorption

Amputation

Inhalation
of
toxic
Poisonous fumes or gases
Fracture

or

Other/specify

Parts of body involved in incident / accident


Head

Face

Eyes

Throat

Arm (above wrist)

Hand (including wrist)

Fingers

Truck (Abdomen / Back /

Throat

Chest / Shoulder)
Leg (above ankle)
Multiple

Format No. 8-00-0001-F1 Rev. 0


Page 336 of 1178

Foot (incl. ankle)

Toes
Other/specify

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FORMAT NO.

STANDARD SPECIFICATION No.

6-82-0001 Rev. 6
Page 67 of 87

HSE-3 REV 0
(Sheet 3 of 5)

Accident type:
Struck against

Struck by

Fall from Elevation

Fall on same level

caught in

caught under

caught in between

Rubbed or abraded

Contact with (Electricity)

Contact with chemicals or


oils

Vehicle accident

Contact
with
extremes)
Other/specify

(Temp./

Name & Designation of person who provided First-Aid to the victim: --------------------------------------Name & Telephone number of Hospital where the victim was treated_________________________
Mode of transport used for transporting victim Ambulance / Private car / Tempo / Truck / Others
How much time taken to shift the injured person to Hospital________________________________
In case of FATAL incident, indicate clearly the BOCW Registration No. of the victim
/Company
Comments of Medical Practitioner, who treated / attended the victim/injured (attached / described
here)_____________________________________________________________________
What actions are taken for investigation of the incident, please indicate clearly (Video film /
Photography / Measurements taken etc..)

Immediate cause (Please tick the right applicable)


Hazardous
methods
or
procedures
inadequately
guarded
Environmental
hazards
(excess
noise/
space
constraint/
inadequate
ventilation

Format No. 8-00-0001-F1 Rev. 0


Page 337 of 1178

Poor housekeeping

Inadequate or improper
PPE

improper
illumination/Moving on oval
surface

Working on dangerous
equipment

Copyright EIL All rights reserved

STANDARD SPECIFICATION FOR


HEALTH, SAFETY &
ENVIRONMENT MANAGEMENT
AT CONSTRUCTION SITES

FORMAT NO.

STANDARD SPECIFICATION No.

6-82-0001 Rev. 6
Page 68 of 87

HSE-3 REV 0
(Sheet 4 of 5)

Failure to secure

Horse-play

Failure to use PPE

Inattention to surroundings

Improper use of hands &


body-parts
Bypassing
standard
procedures
Improper use of equipment
or tools & tackles
Others(specify)

By-passing safety devices

Unsafe mixing or placement


of tools & tackles
Operating without authority
excessive haste

Failure in communication
drug
or
influence

alcoholic

Basic cause
Over confidence

Impulsiveness

over-exertion

Faulty judgement or poor


understanding
Fatigue

Failing to keep attention


constantly
Defective vision

Nervousness & Fear

Slow reaction

Others(specify)

Ill health or sickness

Root cause
Inadequate Engg

Improper Design

Inadequate knowledge

Inadequate skill

Inadequate supervision

Improper work procedure

Substandard performance

Inadequate maintenance

Inadequate Planning &


organization
Inadequate training
Inadequate
compliance
with standard
Improper inspection

Others(specify)
Loss of man days and impact on site works, (if any)

Remarks from Contractors Safety Officer / Engineer


Was the victim performing relevant tasks for which he was engaged /employed?
Yes / No
Was the Supervisor present on work-site during the incident?
Yes / No
Have the causes of incident rightly identified?
Yes / No
Cause of Accident was_____________________________________________________________

Format No. 8-00-0001-F1 Rev. 0


Page 338 of 1178

Copyright EIL All rights reserved

STANDARD SPECIFICATION FOR


HEALTH, SAFETY &
ENVIRONMENT MANAGEMENT
AT CONSTRUCTION SITES

FORMAT NO.

STANDARD SPECIFICATION No.

6-82-0001 Rev. 6
Page 69 of 87

HSE-3 REV 0
(Sheet 5 of 5)

Remedial measures recommended by Safety Officer of Contractor for avoiding similar incident in
future
:
.
.
.
.

...
Intimation to local authorities (Dist Collector / Local Police Station / ESI authority): Yes / No / NA.
If yes, to whom ..
_____________________________________________________________________________

Safety Officer
(Signature and Name)

Site Head / Resident Construction Manager


(Signature and Name)
Stamp of

To :
:

Contractor

Owner
RCM// Site-in-charge of EIL (3 copies)
Divisional Head (Constn) through RCM

Project Manager EIL, through RCM

Format No. 8-00-0001-F1 Rev. 0


Page 339 of 1178

Copyright EIL All rights reserved

STANDARD SPECIFICATION FOR


HEALTH, SAFETY &
ENVIRONMENT MANAGEMENT
AT CONSTRUCTION SITES

FORMAT NO.

STANDARD SPECIFICATION No.

6-82-0001 Rev. 6
Page 70 of 87

HSE-4 REV 0

NEAR MISS INCIDENT/ DANGEROUS OCCURRENCE SUGGESTED PROFORMA


(to be submitted within 24 hours)

Near Miss : Human injury escaped & no damage to property, equipment


or interruption to work.

Dangerous Occurrence: Damage to property, equipment or interruption of work, but not


resulting in personal injury/illness, e.g. Fire incident, collapse of structure, crane failure,
etc
Report No.: _________________

Name of Site: _________________________

Date: ______________________

Name of work: __________________________

Contractor: __________________

__________________________________________________________________________________
Incident reported by

Date & Time of Incident

Location

__________________________________________________________________________________
Brief description of incident

__________________________________________________________________________________
Probable cause of incident

__________________________________________________________________________________
Suggested corrective action

__________________________________________________________________________________
Steps taken to avoid recurrence

To

:
:

Yes

No

Owner
RCM/Site-in-charge EIL (3 copies)
Divisional Head (Constn) through RCM
Project Manager EIL, through RCM

Format No. 8-00-0001-F1 Rev. 0


Page 340 of 1178

Copyright EIL All rights reserved

STANDARD SPECIFICATION FOR


HEALTH, SAFETY &
ENVIRONMENT MANAGEMENT
AT CONSTRUCTION SITES

STANDARD SPECIFICATION No.

6-82-0001 Rev. 6
Page 71 of 87

FORMAT NO.
:
HSE-5 REV 0
MONTHLY HEALTH, SAFETY & ENVIRONMENT (HSE) REPORT
(To be submitted by each Contractor)

Actual work start Date: _______________


Project: ____________________________
Name of the Contractor: ______________
Name of Work : _____________________
(Contractor in consultation with EIL
package(www.eil.co.in/conthse) only.

shall

For the Month of: __________________


Report No: ________________________
Status as on : ______________________
Job No : __________________________
generate the reports through web based
UPTO
PREVIOUS
MONTH

ITEM

THIS
MONTH

CUMULATIVE

1) Average number of Staff & Workmen


(average daily headcount, not man days)
2) Man-hours worked
3) Number of Induction programmes conducted
4) Number of HSE meetings organized at site
5) Number of HSE awareness programmes conducted at site
6) Number of Tool Box Talks conducted
7) Number of Lost Time Accidents (LTA)
8) Number of Loss Time Injuries (LTI)

Fatal
Other LTA
Fatalities
Other LTI

9) Number of Non-Loss Time Accidents


10) Number of First Aid Cases
11) Number of Near Miss Incidents
12) No. of unsafe acts/ practices detected
13) No. of disciplinary actions taken against staff/ workmen
14) Man-days lost due to accidents
15) LTA Free man-hours i.e. LTA free man-hours counted from the
Last LTA (enter date: .)
16) Frequency Rate (No. of LTA per 2 lacs man-hours worked)
17) Severity Rate (No. of man days lost per 2 lacs man-hours
worked)
18) Loss Time Injury Frequency (No. of LTI per 2 lacs man-hours
worked)
19) No. of activities for which Job Safety Analysis (JSA) completed
20) No. of incentives/ awards given
21) No. of occasions on which penalty imposed by EIL/ Owner
22) No. of Audits conducted
23) No. of pending NCs in above Audits
24) Compensation cases raised with Insurance
25) Compensation cases resolved and paid to workmen
26) Whether workmen compensation policy taken
27) Whether workmen compensation policy is valid
28) Whether workmen registered under ESI Act, as applicable

Remarks, if any
Date:
Prepared by Safety Officer
(Signature and Name)
To : - OWNER
- RCM EIL (2 copies)
Format No. 8-00-0001-F1 Rev. 0
Page 341 of 1178

Yes
Yes
Yes

No
No
No

Approved by Site Head / Resident Construction Manager


(Signature and Name)

Copyright EIL All rights reserved

STANDARD SPECIFICATION FOR


HEALTH, SAFETY &
ENVIRONMENT MANAGEMENT
AT CONSTRUCTION SITES

FORMAT NO.

STANDARD SPECIFICATION No.

6-82-0001 Rev. 6
Page 72 of 87

:
HSE-6 REV 0
PERMIT FOR WORKING AT HEIGHTS (ABOVE 2.0 METER)
(In duplicate to be issued daily for site and for office)

Permit No..
Name of Main Contractor
Name of work executing agency / sub agency / vendor:...
Date
Exact Location of work
Nature of work ..Duration of work (from) (to) .......
Number of workers covered within this permit
(List enclosed with name & gate pass numbers.)
Sl.
No.
1
2
3
4
5
6
7
8
9
10
11
12

13

14
15
16
17
18

Status of compliance
(Yes / No)

Items / Subjects
Work areas / Equipments inspected
Work area cordoned off
Adequate lighting is provided
Precautions against public traffic taken
Concerned persons in & around have been alerted & cautioned
Hazards / risks involved in routine / non-routine task assessed and control
measures have been implemented at specific task
ELCB provided for electrical connection & found working
Ladder safely attached / fixed
Scaffoldings are checked and TAGs are found used correctly
Working platforms are provided and are found sound /safe for use
Safe access & egress arrangements (e.g. ladders, fall arresters, life-lines etc.)
are satisfactorily incorporated
a.
Openings on platform / floors are effectively cordoned / covered
b.

Safety Nets are provided wherever required

Use of following safety gadgets by people working at area under this permit, is
checked and found satisfactory Safety helmet
Safety harness (full body) with double lanyard
Safety Shoes
Safety gloves
Safety goggles
Housekeeping of work area found satisfactorily tidy / clean & clear
Adequate measures have been taken for works being continued at the ground
level, when simultaneous works are permitted overhead at that very location.
Materials are not thrown from heights on to ground
Medical examination of workers are made & found satisfactory
Responsible job engineer / supervisor found physically present at work spot for
overall administration of work as well as safety of people.

Above items have been checked & compliance has been found in place. Hence work is permitted to
start / continue at the above-mentioned location. Work shall not start till identified lapses are rectified.
Additional Precautions, if any .
..
Work Permit issued by
Contractor Engineer/RCM

Verification By
Contractor Safety Officer

AT THE END OF THE DAY/WORK:


All works at height are completed & workmen have returned safely from work location at
(time).. (date)
(Sig. Contractor Engineer)

Format No. 8-00-0001-F1 Rev. 0


Page 342 of 1178

Copyright EIL All rights reserved

STANDARD SPECIFICATION FOR


HEALTH, SAFETY &
ENVIRONMENT MANAGEMENT
AT CONSTRUCTION SITES

FORMAT NO.

STANDARD SPECIFICATION No.

6-82-0001 Rev. 6
Page 73 of 87

HSE-7 REV 0

CONFINED SPACE ENTRY PERMIT


Project site ___________________________
Sr.No. _________________________
Name of the work ______________________
Date ___________________________
Name of Contractor ____________________
Nature of work ___________________
Exact location of work _____________
Safety Requirements POSITIVE ISOLATION OF THE VESSEL IS MANDATORY
(A) Has the equipment been ?
Y NR

Isolated
from
power/steam/air

isolated from liquid or
gases

depressurized
&/or
drained

blanked/
blinded/
disconnected
(B) Expected Residual Hazards

lack of O2

corrosive chemicals

heat/ steam / frost

(C) Protection Measures

gloves

protective clothing

grounded air duct/blower
/AC

Fire fighting arrangements

Y NR



water
flushed
&/or
steamed
Man ways open &
ventilated
cont. inert gas flow
arranged
adequately cooled

Y NR

sources
lighting

combustible gas/ liquid


pyrophoric iron / scales
high humidity

ear plug / muff


dust / gas / air line mask
attendant with SCBA/air
mask
safety harness & lifeline

radiation
removed
proper
provided

H2S / toxic gases


electricity / static
ionizing radiation

goggles / face shield


personal gas alarm
rescue
equipment/team
communication
equipment

Authorization / Renewal (It is safe to enter the confined space)


No.
of
persons
Name of persons allowed
allowed

Signature
Contractor's
Supervisor

Contractor's
Safety Officer

Time
From

To

Signature
Workman

Permit Closure :
was closed

stopped

will continue on ...

(A)

Entry

(B)

Site left in a safe condition

(C)

Multilock
removed
key transferred
Ensured all men have come out Man-ways barricaded

Housekeeping done

Remarks, if any:

Format No. 8-00-0001-F1 Rev. 0


Page 343 of 1178

Copyright EIL All rights reserved

STANDARD SPECIFICATION FOR


HEALTH, SAFETY &
ENVIRONMENT MANAGEMENT
AT CONSTRUCTION SITES

FORMAT NO.

STANDARD SPECIFICATION No.

6-82-0001 Rev. 6
Page 74 of 87

HSE-8 REV 0
RADIATION WORK PERMIT

Project
:
Name of the work
:
Name of site contractor :
Location of work

Source strength

Sr.No. :
Date :
Job No. :

Cordoned distance (m) :


Name of Radiography agency

No. of workers engaged

Approved by Owner/EIL

(List enclosed with name & gate pass numbers.)

The following items have been checked &compliance shall be ensured during currency of the
permit:
S. No.

Item description
Safety regulations as per BARC/AERB ensured while source in use/in transit & during
storage
Area cordoned off / safe working platform provided
Lighting arrangements for working during nights ensured
Warning signs/ flash lights installed
Cold work permit taken (if applicable)
PPEs like film badges, dosimeters used

Done

Additional precautions, if any ______________________________________________________


(Radiography Agencys BARC/AERB authorized Supervisor)
Permission is granted.
Permit is valid from ___________ AM/PM ____________ Date to ___________ AM/PM _________
Date
(Signature of permit issuing authority of site contractor)
Name
Permit renewal:

:Designation:

Permit extended up to
Date

Additional precautions required, if any

Date:
Sign of issuing authority with
date (of site contractor)

Time

Work completed/ stopped/ area cleared at ________ Hrs of Date ______________


(Sign. of permit issuing authority)
Name & Signature of site contractor:
Format No. 8-00-0001-F1 Rev. 0
Page 344 of 1178

Copyright EIL All rights reserved

STANDARD SPECIFICATION FOR


HEALTH, SAFETY &
ENVIRONMENT MANAGEMENT
AT CONSTRUCTION SITES

FORMAT NO.
Project
Name of the work
Name of contractor

STANDARD SPECIFICATION No.

6-82-0001 Rev. 6
Page 75 of 87

:
HSE-9 REV 0
DEMOLISHING/DISMANTLING WORK PERMIT
:
Sr.No. :
:
Date :
:
Job No. :

Name of sub-contractor :

No. of workers to be engaged:


(List enclosed with name & gate pass numbers.)

Line No./ Equipment No./ Structure to be dismantled


Location details of dismantling/ demolition with sketch : (clearly indicate the area)

The following items have been checked &compliance shall be ensured during currency of the
permit:
S.
No.

Item description

Done

Not
Applicable

Services like power, gas supply, water, etc. disconnected


Dismantling/ Demolishing method reviewed & approved
Usage of appropriate PPEs ensured
Precautions taken for neighbouring structures
First-Aid arrangements made
Fire fighting arrangements ensured
Precautions taken for blasting
(Contractors Supervisor)

(Contractors Safety Officer)

Permission is granted.
(Permit issuing authority)
Name
Date

:
:

Completion report :
Dismantling/ Demolishing is completed on _____________ Date at ____________ Hrs.
Materials/ debris transported to identified location

Tagging completed (as applicable)

Services like power, gas supply, water, etc. restored


(Permit issuing authority)
CONTRACTORs NAME
Format No. 8-00-0001-F1 Rev. 0
Page 345 of 1178

Copyright EIL All rights reserved

STANDARD SPECIFICATION FOR


HEALTH, SAFETY &
ENVIRONMENT MANAGEMENT
AT CONSTRUCTION SITES

FORMAT NO.

STANDARD SPECIFICATION No.

6-82-0001 Rev. 6
Page 76 of 87

HSE-10 REV 0
DAILY SAFETY CHECKLIST
(To make use of before start of days work)

Project
Name of the work
Name of contractor

:
:
:

Sr.No. :
Date :
Job No. :

Description of Job decided to perform : -

Use of PPE / Safety Gadgets

Sl.
No
1
2
3
4

Safety Helmets
Safety Shoes
Hand Gloves
Dust Musk

Sl.
No
6
7
8
9

Safety Goggles

10

PPEs

Compliance
(Yes / No)

PPEs

Compliance (Yes
/ No)

Face Shield
Full body harness
Fall Arrest System
Safety net
Horizontal life-line made
of steel wire, (dia not
less than 8.0 mm.)

(Serial No. 1 & 2 are compulsory for everyone. Specify & ensure use of other safety gadgets as required for the job)

Sl. No
1
2
3
4
5
6
7
8

Identify following important unsafe conditions: -

Conditions
Access to work site / emergency escape clear
Soil / Loose earth kept away from excavated pit / slope / ladder provided
Electrical wire / welding lead lying entangled on ground / welding m/c. booth
accessible
Elevated work platform / open ends are protected
Ground area cordoned off before lifting works or erection at height / ground
area checked & cordoned-off before start of height works
Structural members / erected pipes / wooden boards/pieces etc. are safely
anchored at heights and are not likely to fall down on people when working
beneath
Rope ladders tied-up on tall steel structures, long before are removed to get
rid of their use
Any Other

Yes / No

Indicate actions taken, if status of any of the above items is found No

Specific Safety guidelines / precautions, if any (communicated thro TBT)

Above conditions and PPE compliances are checked by undersigned and correct status are indicated after
verification

Inspected by
Contractor Engineer

Format No. 8-00-0001-F1 Rev. 0


Page 346 of 1178

Verification By
Contractor Safety Officer

Copyright EIL All rights reserved

STANDARD SPECIFICATION FOR


HEALTH, SAFETY &
ENVIRONMENT MANAGEMENT
AT CONSTRUCTION SITES

FORMAT NO.

STANDARD SPECIFICATION No.

6-82-0001 Rev. 6
Page 77 of 87

HSE-11 REV 0
(Sheet 1 of 2)

HOUSEKEEPING ASSESSMENT & COMPLIANCE


Project
Name of the work
Name of contractor
Name of contractor
Sl
No.

1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.

12.
13.
14.
15.
16.
17.
18.
19.
20.

:
:
:
: Fortnightly

Subjects of Review

Sr.No. :
Date :
Job No. :
Satisafctory/
Yes

Non
satisfactory/No

Remarks

Action

Cleanliness at the Main entry / access of site


Ground condition / floor areas free from waterlogging / oil spillage
Ground & elevated floors free from rubbish /
wastes / accumulated debris / scraps.
Manholes / openings are covered / fenced
Trenches are barricaded / walkways are in place
Drains are cleaned / not choked / not occupied
by dumped materials
Sufficient CAUTION boards / instructions
displayed
Construction machinery are maintained &
parked in orderly manner.
Movement of site people are not obstructed
because of dumping / storing of construction
materials
Access / egress to Electrical Distribution Boards
/ Panels clear from wires / cables / earth-strips
etc.
Electrical panel rooms / sheds / MCC / Control
rooms / Substations etc. are clean & tidy and not
used for storing dress / clothes, tiffin-box or
bicycles.
Passage behind Elec. panels are free for access
Fire extinguishers / fire-buckets are accessible
without any difficulty.
Stair-steps, platforms & landings are clear & tidy
Sheds / rooms & work areas have got sufficient
illumination as well as ventilation
Cables / Wires / welding leads are routed /
hanged appropriately & are not creating unsafe
condition.
Stacking / storing of insulation materials or their
packing.
Removal or cleanliness of left-over sand,
concrete, brick-bats, insulation-materials, excess
earth, wastes etc.
Storing / stacking of sand, metal chips, re-bars,
steel pipes, valves, fittings etc.
One escape route at ground & minimum two
escape routes at elevation available,

Format No. 8-00-0001-F1 Rev. 0


Page 347 of 1178

Copyright EIL All rights reserved

STANDARD SPECIFICATION FOR


HEALTH, SAFETY &
ENVIRONMENT MANAGEMENT
AT CONSTRUCTION SITES

FORMAT NO.

STANDARD SPECIFICATION No.

6-82-0001 Rev. 6
Page 78 of 87

HSE-11 REV 0
(Sheet 2 of 2)

Sl
No.

Subjects of Review

Satisafctory/
Yes

Non
satisfactory/No

Remarks

Action

21. Captions / Posters / Slogans on various safety


instructions are displayed legibly in local
language
22. Cable trenches are water-free or regular
arrangement for taking out accumulated water
exists.
23. Windows of rooms / offices are regularly
cleaned
24. Facilities for cycle sheds, drinking water,
washing, rest-rooms etc. are maintained in tidy
manner.
25. Toilet, Urinals, Canteen / kitchen / pantry etc.
are maintained & free from obnoxious smell.
26. Construction tools / tackles are stored
systematically - the items are tagged / tested /
certified by competent third party.
27. Sufficient numbers of Dust-bins / Waste-bins
found at site and are regularly emptied.
Additional remarks, if any

Inspected by
Contractor Engineer

Format No. 8-00-0001-F1 Rev. 0


Page 348 of 1178

Verification By
Contractor Safety Officer

Copyright EIL All rights reserved

STANDARD SPECIFICATION FOR


HEALTH, SAFETY &
ENVIRONMENT MANAGEMENT
AT CONSTRUCTION SITES

FORMAT NO.

STANDARD SPECIFICATION No.

6-82-0001 Rev. 6
Page 79 of 87

HSE-12 REV 0

INSPECTION OF TEMPORARY ELECTRICAL BOOTH / INSTALLATION


Project
:
Name of the work
:
Name of contractor
:
Sub Station No:/Booth No
SL
NO
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26

SUBJECTS

Sr.No. :
Date :
Job No. :
Location:
OBSERVATION (YES /NO)

ACTION TAKEN

Switchboards installed properly are in order and


protected from rain & water-logging.
Adequate illumination provided for switchboard
operation during night hours & the lamps are protected
from direct human contact.
Voltage ratings, DANGER signs, Shock-TreatmentChart displayed in the installation / booth
Fire extinguisher (DCP or CO2) & Sand Bucket kept in
close vicinity of Switchboards
Valid License & Competent Electrician / Wireman
available & name/ license no. displayed at booth /
installation.
General housekeeping in & around booth / installation
found in order.
Cable-route-markers for U/G cables provided.
Monthly inspection report of Electrical hand tools
available in booth / installation.
Insulated Mat provided in front of Elec. Panels.
Rubber hand gloves available/ used by Electricians
Availability of CAUTION boards for shutdown & / or
repairing works.
All incoming & outgoing feeders have proper MCCB /
HRC fuses / Switches.
Switchboards earthed at two distinctly isolated
locations.
Switchboards have adequate operating space at the front
face & at the rear face too.
All connections provided through 30mA ELCB.
Testing records of all ELCBs available at site
Only industrial type plugs & sockets are used.
Temporary connections are 3-core double insulated &
free from cuts & joints and 3rd core is earthed at both
ends
Socket boards are properly mounted on stand &
protected from water ingress.
Electrical equipments operating above 250V have two
earthing / double earthing.
All incoming / outgoing cables are properly glanded &
terminated with lugs.
Switch-boards are of industrial variety / type.
Sketch for installation / connection (SLD) made &
pasted & other safety labels/display boards
Labeling of incoming / outgoing feeders made.
All hand lamps are protected from direct contact.
All electrical cable / joints are in safe condition

Inspected by
Contractor Engineer

Format No. 8-00-0001-F1 Rev. 0


Page 349 of 1178

Verification By
Contractor Safety Officer

Copyright EIL All rights reserved

STANDARD SPECIFICATION FOR


HEALTH, SAFETY &
ENVIRONMENT MANAGEMENT
AT CONSTRUCTION SITES

FORMAT NO.

STANDARD SPECIFICATION No.

6-82-0001 Rev. 6
Page 80 of 87

HSE-13 REV 0
(Sheet 1 of 2)
INSPECTION FOR SCAFFOLDING

Project
Name of the work
Name of contractor
Sl.
No
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28

:
:
:

Sr.No. :
Date :
Job No. :
Description

Yes

No

N.A

Actions
taken

Whether work permit is obtained to take up work at height above 1.5 Mts?
Whether atmospheric condition is stormy or raining and works at
heights have been permitted?
Whether steel pipes scaffoldings are used for units /off-site areas?
Whether scaffolding has been erected on rigid/firm/leveled surfaces /
ground? Whether foot-seals or base-plates are used beneath the uprights (vertical steel pipes)
Whether scaffold construction is as per IS specification with toe-board and
hand-rails (top-rail as well as mid-rail)?
Whether distance between two successive up-rights are less than 2.5 Mts
(height of scaffold & load carrying capacity governs the distance between
two uprights)
Whether all uprights are extended at least 900 mm above the top most
working platform (to enable fitting of handrails)?
Whether vertical distance of two successive ledgers is satisfactory?
(varying between 1.3 Mts. To 2.1 Mts)
Whether the peripheral areas of working at height are cordoned-off? (for
avoiding accident to people arising out of dropped / deflected materials)
Whether platform is provided? Is it safely approachable?
Whether end of scaffold platform / board are extended beyond transoms?
(125mm to 150 mm)
Whether CE / IS approved quality and worthy conditioned full-body safety
harness (with double lanyard & karabiners) are used while working at
heights?
Whether life-line of safety harness is anchored to an independent secured
support capable of withstanding load of a falling person?
Whether the area around the scaffold is cordoned off to prohibit the entry of
unauthorized person / vehicle?
Whether clamps used are of good condition, of adequate strength and free
from defects?
Whether ladder is placed at secured and leveled surface?
Whether water-pass and oil-spills are avoided around the scaffold structure?
Whether ladder is extended 1.5mts. above the landing point at height?
Whether more than one access/egress provided to the scaffold?
Whether ladder used are of adequate length and overlapping of short
ladders avoided?
Whether metallic ladders are placed much away from near-by electrical
transmission line?
Whether rungs of ladder are inspected and found in good order?
Whether fall-arresters provided on both the access/egress routes?
Whether diagonal (cross) bracings are provided at regular interval on the
scaffold?
Whether working platform on the scaffold has been made free from jolt
or gap?
Whether tools or materials are removed after completion of the days job at
heights?
Whether a valid Permit for Work (PFW) is obtained before taking up work
over asbestos or fragile roof?
Whether sufficient precaution is taken while working on fragile roof?

Format No. 8-00-0001-F1 Rev. 0


Page 350 of 1178

Copyright EIL All rights reserved

STANDARD SPECIFICATION FOR


HEALTH, SAFETY &
ENVIRONMENT MANAGEMENT
AT CONSTRUCTION SITES

FORMAT NO.

STANDARD SPECIFICATION No.

6-82-0001 Rev. 6
Page 81 of 87

HSE-13 REV 0
(Sheet 2 of 2)

Sl.
No
29
30
31
32
33
34
35
36

Description

Yes

No

N. A

Actions
taken

Whether provision is made to arrange duck ladder, crawling board for


working on fragile roof?
Whether scaffold has been inspected by qualified civil engineers prior to
their use?
Whether the scaffolding has been designed for the load to be borne by the
same?
Whether the erection and dismantling of the scaffolding is being done by
trained persons and under adequate supervision?
Whether safety net with proper working arrangement and life-line has
been provided?
Whether TAGS (Green for acceptable and Red for incomplete/unsafe
scaffolds) are used on scaffolds?
Whether sufficient illumination is provided in and around the scaffold
and access?
Whether emergency rescue / response arrangements are made in place

Inspected by
Contractor Engineer

Format No. 8-00-0001-F1 Rev. 0


Page 351 of 1178

Verification By
Contractor Safety Officer

Copyright EIL All rights reserved

STANDARD SPECIFICATION FOR


HEALTH, SAFETY &
ENVIRONMENT MANAGEMENT
AT CONSTRUCTION SITES

FORMAT NO.

STANDARD SPECIFICATION No.

6-82-0001 Rev. 6
Page 82 of 87

HSE-14 REV 0

(sheet 1 of 2)
PERMIT FOR ERECTION / MODIFICATION & DISMANTLING OF SCAFFOLDING
Project
:
Sr.No. :
Name of the work
:
Date :
Name of contractor
:
Job No. :
Nature of activities
:
Duration: FromTo
SL.
No.
1
2
3

4
5
6
7
8

9
10
11
12
13
14
15
16
17
18

SUBJECTS / ITEMS

DONE

NOT
DONE

Specific task of Erection / Modification / Dismantling of scaffolds,


identified & TAGGED accordingly (before as well as after carryingout jobs).
People engaged in doing the job are identified & are certified by Job
Engineer of Main Contractor as experienced / trained.
Concerned persons are alerted by the Job Engineer of Main Contractor
in connection with possible hazards & what the workmen MUST do /
MUST not do.
Verification by Job Engineer of Main Contractor made for confirming
that all persons permitted to carry-out the jobs are making use of
Helmet, Safety Shoes, Goggles, Gloves & Double lanyard safety
harness and other relevant PPEs.
Area of work is effectively cordoned-off / barricaded / illuminated.
For taking-up / lowering down Scaffolding members / clamps /
couplings etc. appropriate ropes / pulleys/ chains etc. have been
arranged for use (not to throw any item) & the same have been
verified as fit for purpose.
Items / members of scaffold, being lowered are removed from the area
& stacked correctly.
Ropes, chains, pulley blocks etc. being used for lifting or lowering
scaffold items, are inspected by the Job Engineer & their certifications
as well as physical conditions have been found O.K, before signing
this PERMIT.
Safety Net / Life-line / Fall Arresters etc. are arranged in position and
Job Engineer has found working conditions favourable for activities to
start.
Scaffold erection or dismantling tasks are being supervised by
Experienced Engineer / Competent person.
Only competent & experienced people have been selected / engaged in
Scaffolding erection, modification or dismantling tasks.
Adequate & effective actions for traffic and movement of people
around the cordoned-off area taken to avoid inadvertent incident
Working platforms are protected with handrails & toe-boards.
Access & Exit (for reach & escape) are safe for use by people.
Tools, tackles to be used for above jobs are verified by job Engineers
of Main contractor as genuinely good and tied-up at height (to prevent
their fall).
Site important Telephone Nos. are made known to everyone
SOP (Safe Operating Procedure) for the specific task is made &
followed too.
Emergency vehicle has been arranged at work locations.

REMARKS

Names to be
noted

This permit for work shall be available at specific work location all the time.
After completion of work, permit shall be returned to safety cell of main contractor, without fail.
This Permit shall be issued maximum upto (Monday to Sunday).
Additional Precautions, if any

ACCORD OF PERMISSION (to be ticked) - YES ( ) / NO (


)

Inspected by
Contractor Engineer
Format No. 8-00-0001-F1 Rev. 0
Page 352 of 1178

Verification By
Contractor Safety Officer]
Copyright EIL All rights reserved

STANDARD SPECIFICATION FOR


HEALTH, SAFETY &
ENVIRONMENT MANAGEMENT
AT CONSTRUCTION SITES

FORMAT NO.

STANDARD SPECIFICATION No.

6-82-0001 Rev. 6
Page 83 of 87

HSE-14 REV 0
(sheet 2of 2)

Everyday Site working conditions & performance of workmen shall be assessed / checked by Contractor
Site Engr. and Safety Officer shall verify the same .
Name / Sign.

MONDAY

TUESDAY

WEDNESDAY

THURSDAY

FRIDAY

SATURDAY

Site
Engr.
Safety
Off.

Format No. 8-00-0001-F1 Rev. 0


Page 353 of 1178

Copyright EIL All rights reserved

SUNDAY

STANDARD SPECIFICATION FOR


HEALTH, SAFETY &
ENVIRONMENT MANAGEMENT
AT CONSTRUCTION SITES

FORMAT NO.

STANDARD SPECIFICATION No.

6-82-0001 Rev. 6
Page 84 of 87

HSE-15 REV 0

PERMIT FOR HEAVY LIFT/CRITCAL ERECTION


Project
Name of the work
Name of contractor
Nature of activities

:
:
:
:

Location of work
:
Equipment/Structure to be erected:

SL.
NO.
1)

Sr.No. :
Date :
Job No. :
Duration: FromTo
Name /Type of crane
:
Wt. of equipment/ structure to be erected :

Description of Item

Yes

8)

Is the crane type suitable for lift or as per erection


procedure?
Is the crane have the correct number of counterweights
fitted?
Availability of Load Certification of crane from
authorized agency.
Is the load chart of crane available in carne cabin/or with
Crane operator?
Is the device to check the Wind speed in crane is working?
Is the safety features in crane are working?
Availability of Load certification of slings and other
accessories from authorized agency
Availability of Licensee/certificate for crane operator from
authorized agency.
Availability of approved JSA for the subject activities.

9)

Availability of approved erection/rigging procedures.

10)

Availability of temporary gratings/ platforms for critical


lifting(as applicable)
Tool Box conducted before erection?
Has the area been cordoned off?
Are the authorized persons during erection are identified?
Does each person identified for erection understand their
roles and responsibilities?
Is the ground on which crane will rest or outrigger support
are correct?

2)
3)
4)
5)
6)
7)

11)
12)
13)
14)
15)
16)

Is hard stand requirement (if any) complied?

17)

Is the communication system (viz walkie talkies,etc are


working properly?
If more than one crane is lifting the load, is an
Intermediate rigger will supervise the lift?
If there is other obstruction within the operating radius of
the crane, have correct precautions been taken to prevent
collision?

18)
19)
20)

COMPLIANCE STATUS
No

Not applicable

Remarks

All the persons are wearing the requisite PPE?

Inspected & Issued by


Contractor Engineer/RCM
Format No. 8-00-0001-F1 Rev. 0
Page 354 of 1178

Verification By
Contractor Safety Officer
Copyright EIL All rights reserved

STANDARD SPECIFICATION FOR


HEALTH, SAFETY &
ENVIRONMENT MANAGEMENT
AT CONSTRUCTION SITES

FORMAT NO.

STANDARD SPECIFICATION No.

6-82-0001 Rev. 6
Page 85 of 87

HSE-16 REV 0

PERMIT FOR ENERGY ISOLATION & DE-ISOLATION


Project
Name of the work
Name of contractor

:
:
:

Sr.No. :
Date :
Job No. :

ENERGY ISOLATION PERMIT


Clearance required from:..Hrs Date
To . ..Hrs .Date
Name of equipment/ energy source etc
.
Nature of job to be done: .
Area.Location:..

PERMIT VALIDATION
PERFORMING AUTHORITY
I hereby authorize the ..personnel(performer) The work and precautions will be carried out under my
to isolate the above equipment/energy source from all overall responsibility.(Testing/execution engineer)
sources of power and handover the equipment/energy
source for maintenance/repair.
Signature:
Date:
Issuing authority
Name:
Area Incharge/RCM
Signature:
Date:
Name:
SAFETY PRECAUTIONS FOR CLEARANCE
1. Notify workers of intent to de- energize
2. Obtain lock,tag or locking/tagging devices
3. Shut down ,de energize, dissipate any
residual energies.
4. Apply lock ,tag and locking and/or tagging
devices
5. *Any other job specific precautions
6. Verify effectiveness of lockout by
attempting to restart.
7. Proper PPE is ensured

NORMALISING AFTER CLEARANCE


1. Notify workers of intent to re- energize
2. Conduct visual inspection to confirm that the
danger zone is clear of workers
3. Conduct visual inspection to confirm that tools
,equipments danger zone is clear of workers
4. Reposition the safety devices(interlocks,
valves, guards, covers ,sensors, as applicable, etc)
5. *Any other job specific normalizing details
6. Remove lock, tag and locking and/or tagging
devices.
7. Re energize.
I certify that the energy source mentioned above is 8. Confirm system is operating properly& safely
I certify that the energy source mentioned above is
isolated from all sources and is safe to start the work.
isolated from all sources and is safe to start the work.
Tag No:
Lock No:.
Tag No:
Lock No:.
Issuing authority
Issuing authority
Area Incharge/RCM
Area Incharge/RCM
Signature:
Date:
Signature:
Date:
Name:
Name:
(*to be included by contractor in consultation with (*to be included by contractor in consultation with
EIL/owner)
EIL/owner)
ENERGY DE-ISOLATION PERMIT
PERMIT VALIDATION
PERFORMING AUTHORITY
I hereby authorize the ..personnel(performer) I herby certify that the equipment/energy source
to de- isolate the above equipment/energy source from mentioned above has been de-isolated and is ready for
all sources of power and handover the equipment/energy normal operation.(Testing/execution engineer)
source for normal operation..
Issuing authority
Area Incharge/RCM
Signature:
Name:

Format No. 8-00-0001-F1 Rev. 0


Page 355 of 1178

Signature:
Name:

Date:

Date:
Countersigned by Issuing authority

Copyright EIL All rights reserved

STANDARD SPECIFICATION FOR


HEALTH, SAFETY &
ENVIRONMENT MANAGEMENT
AT CONSTRUCTION SITES

FORMAT NO.

STANDARD SPECIFICATION No.

6-82-0001 Rev. 6
Page 86 of 87

HSE-17 REV 0

PERMIT FOR EXCAVATION

(depth 2m and above)


(Sheet 1of 2)

Project
Name of the work
Name of contractor

:
:
:

Sr.No. :
Date :
Job No. :

Job Description
Size of excavation

:
:

Location:

COMPLIANCE STATUS
Yes
No
Not
applicable

SL.
Description of Item
NO.
1)
2)
3)
4)
5)
6)
7)
8)
9)
10)
11)
12)
13)
14)
15)
16)

Remarks

Suitable and sufficient risk assessments and method statements


has been carried to ensure that the work shall be undertaken in
accordance with specification and standard.
Are plans/details of underground services available and the
same has been reviewed?
Has survey done to locate the services/obstacles, etc.
Has the live services (electrical, water line, air line, telephone
line,etc) has been disabled for carrying out the job.
Is adequate barriers/fences to protect the excavation are in
place?
Is Adequate warning signs are in place?
Is Assessment of ground conditions done and remedial action (if
any) taken?
Safe access / egress (e.g. ramp / steps / ladders etc.) provided for
site workmen & supervisors.
Is the excavation work being undertaken in proximity of
structure, etc ? If Yes, its effect is considered?
Availability of competent person for supervising the excavation
work?
Adequate safe arrangement to prevent collapse of edges (e.g.
shoring / strutting / benching / sloping etc.) made at site.
Hard barricades (at least 1.0M away from edge & for excavation
near site access roads) with warning signs/caution boards are
provided
Accumulation / passage-ways of water at periphery of
excavation / trench stopped/ restricted.
Is the equipment being used for excavation has been checked for
adequacy and is in good working condition having all the safety
features?
Age & fitness of workmen ensured by medical test before
engagement in job ?
Arrangement of Monitoring of possible oxygen deficiency or
obnoxious gases done & action taken?
PERMIT GRANTED -

Yes /

No

(List enclosed with name & gate pass numbers.)


Name & Signature of Site Engr
Contractor (Initiator)

Format No. 8-00-0001-F1 Rev. 0


Page 356 of 1178

Name & Signature of Safety Officer


Contractor
(Issuing authority)

Copyright EIL All rights reserved

STANDARD SPECIFICATION FOR


HEALTH, SAFETY &
ENVIRONMENT MANAGEMENT
AT CONSTRUCTION SITES

FORMAT NO.

STANDARD SPECIFICATION No.

6-82-0001 Rev. 6
Page 87 of 87

HSE-17 REV 0
PERMIT FOR EXCAVATION
(Sheet 2of 2)

NOTES: 1. Slopes or benches for excavation beyond 2.0M depth shall be designed & approved by Contractors site
head.
2. Excavated earth to be kept at least 1.5M away from edges
3. Safety helmets, Safety shoes or gum-boots, gloves, goggles, Face shield, Safety Harness shall be essential
PPEs.
4. Permit shall be made in duplicate and original shall be available at site of work.
5. Permit shall be issued for maximum one week only (Monday to Sunday)
6. After completion of works, permit shall be closed & preserved for record purpose

GRANT OF PERMIT AND EXTENSIONS


Sl.
No.

Validity period
From ____To ____

Working Time
From _____To _____

Initiator (site
Engr. of Main
Contractor)

Issuing authority
(Safety Officer
of Main
Contractor)

Review by EIL /
Owner (Remarks
with date

1.
2.
3.
4.
5.
6.
7.

Additional safety instructions if any: 1.


2.
3.

Format No. 8-00-0001-F1 Rev. 0


Page 357 of 1178

Copyright EIL All rights reserved

MINIMUM REQUIREMENT OF EQUIPMENT TO BE


MOBILIZED BY THE CONTRACTOR
[APPENDIX - V TO SPECIAL CONDITIONS OF CONTRACT]

Page 358 of 1178

KEY CONSTRUCTION EQUIPMENTS TO BE MOBILIZED BY THE CONTRACTOR


DURING EXECUTION OF WORKS FOR CIVIL, STRUCTURAL WORKS FOR
DHDT,SRU &OFFSITE FOR DHDT PROJECT OF M/s NRL, NUMALIGARH
(BIDDING DOC. NO. A774-000-81-41-CF-T-8102)
SL.
NO.
1.
2.
3.

4.

5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.
22.
23.
24.
25.
26.
27.
28.
29.
30.
31.
32.
33.
34.
35.
36.
37.
38.
39.

EQUIPMENT DESCRIPTION
CRANE
CRANE
HYDRAULIC CRANE (MODEL NO: TRX Series- K10,F15
TRX 1651, TRXS 2319 , MAC 1214, FX 120, FX150, 15XWE,
15XWF Rhino110 FC) WITH AUDIO-VISUAL SIGNALLING
DEVICES AND LIMIT SWITHES
HYDRAILIC EXCAVATOR WITH REVERSE HORN AND
REAR LIGHT/MIRROR (INCLUDING ROCK BREAKING
ATTACHMENT)
HYDRAULIC EXCAVATOR WITH REVERSE HORN AND
REAR LIGHT/MIRROR
DUMPER
TRACTOR (WITH HYDRALIC UNLOADING FACILITIES)
LOW BED TRAILER
MINI BATCHING PLANT
HOT MIX PLANT/ SUPPLIER
PAVER/ SUPPLIER
BAR CUTTING AND BENDING MACHINE
MIXER MACHINE WITH WEIGH BATCHER
NEEDLE VIBRATORS
WATER TANKERS
THEODOLITE/TOTAL STATION
AUTO LEVEL
WELDING MACHINE
GRINDING MACHINE
GAS CUTTING SET
DG SET
ROAD ROLLER/VIBRO ROLLER
CONCRETE PUMP
HYDRAULIC/ PNEUMATIC PILE HEAD BREAKER
AIR COMPRESSOR
BLAST CLEANING EQPT.
SPRAY PAINTING M/C (AIRLESS)
ELCO METER
JACK HAMMER
WATER FILLING PUMP
PLATE COMPACTOR
DEWATERING PUMPS
TOOLS AND TACKLES FOR FIXING ANCHOR FASTNER /
CHEMICAL ANCHOR FASTNER
TOOLS AND TACKLES FOR GI PIPING
TOOLS & TACKLES FOR RCC PRECAST AS PER SOQ
TOOLS AND TACKLES FOR SHORING AND STRUTTING
AS PER SOQ
TOOLS AND TACKLES FOR CENTERING AND
SHUTTERING AS PER SOQ
TOOLS AND TACKLES FOR FIXING REBARS AS PER SOQ
TOOLS AND TACKLES FOR ROOFING/ CLADDING
WORKS AS PER SOQ

CAPACITY
75-100 MT
30-50 MT
10-18 MT

REQUIREMENT
DURING CONSTN
1
2
4

0.7-1.2 M3

0.3 M3

6- 8 M3/ HR

1 SEC

25-65 KVA
8-10 TON

250-300 CFM

0-10 KG/CM2
5 HP

4
4
2
2
1
1
4
2
4
2
1
1
18
10
10
AS REQUIRED
1
AS REQUIRED
1
2
2
4
2
2
1
2
2
AS REQUIRED
AS REQUIRED
AS REQUIRED
AS REQUIRED
AS REQUIRED
AS REQUIRED
AS REQUIRED

Page 1 of 2

Page 359 of 1178

40.
41.
42.
43.
44.
45.
46.

TOOLS AND TACKLES FOR BARRICADING WORKS AS


PER SOQ
3 TERMINAL EARTH TESTER
DIGITAL MULTIMETER
PORTABLE DRILL M/C & HOLE CUTTER
MEGGER
ELECTRICIAN TOOL KIT
LABORATORY EQPTS

AS REQUIRED

500V, 1000V

1
2
1
1 EACH
AS REQUIRED
AS REQUIRED

NOTES:
1. The details are of key construction equipments in good working condition, required to be mobilized by
the Contractor, to complete the work within the schedule. The actual deployment schedule of
Construction Equipments shall be approved by Engineer-in-charge. Contractor shall augment the above
list with additional numbers/categories of equipments, tools & tackles, as required and directed by
Engineer-In charge to complete the work within the completion time schedule and quoted price.
2. Contractor to confirm that the above key equipments are available with him in good working condition
and shall be timely mobilized on this project site. Contractor has the option to hire some of these
equipments form equipment-hiring agencies also.
3. Owner/EIL reserves the right to physically check & verify the availability of these equipments prior to
award of work.
4. Contractor shall replace any defective/damaged equipment promptly to complete the work without any
time & cost implication to the Owner/EIL.
5. Instruments (as applicable) to be made available with valid calibration certificate, issued by NABL
accredited laboratory.

(STAMP & SIGNATURE OF BIDDER)

Page 2 of 2

Page 360 of 1178

QUALIFICATION & EXPERIENCE REQUIREMENT OF


KEY CONSTRUCTION PERSONNEL AND PENALTY
FOR THEIR NON-MOBILIZATION
[APPENDIX - VI TO SPECIAL CONDITIONS OF CONTRACT]

Page 361 of 1178

fry

NGINEERS
INDIAA LIMITED
(A Govt of India Undertaking)

QUALIFICATION & EXPERIENCE


REQUIREMENT OF KEY CONSTRUCTION
PERSONNEL AND PENALTY FOR THEIR
NON-MOBILIZATION

Infer Wgrur chliA4


d vi 3Tra 311-{

STANDARD No.

7-82-0003 Rev. 0
Page 1 of 5

31-4Wa
rr-{

amit-n

QUALIFICATION & EXPERIENCE


REQUIREMENT OF KEY CONSTRUCTION
PERSONNEL AND PENALTY FOR THEIR NONMOBILIZATION

0
Rev.
No

12.06.2015

Date

Issued as Standard

Purpose

RK

MD

Prepared Checked
by
by

SC

Standards Standards
Committee
Bureau
Convenor
Chairman
Approved by

Format No. 8-00-0001-F2 Rev. 0


Page 362 of 1178

Copyright EIL All rights reserved

'=1 ENGINEERS
Og aiElf5reg INDIA LIMITED
k31

(viwn rirave maJoura)

(A Govt. India Undertaking)

QUALIFICATION & EXPERIENCE


REQUIREMENT OF KEY CONSTRUCTION
PERSONNEL AND PENALTY FOR THEIR
NON-MOBILIZATION

STANDARD No.

7-82-0003 Rev. 0
Page 2 of 5

Abbreviations:

CV

Curriculum Vitae

EPC :

Engineering, Procurement & Construction

EPCC :

Engineering, Procurement, Construction & Commissioning

ISO

International Organization for Standardization

NDT :

Non Destructive Testing

QA/QC :

Quality Assurance /Quality Control

RT

Radiography Testing

UT

Ultrasonic Testing

Construction Standards Committee


Convenor:

Sh. M Deshpande, ED (Construction)

Members:

Sh. S N Bhatnagar, GM (Construction)


Sh. Rakesh Nanda, GM (Piping)
Sh. Rajeev Jain, DGM, (C&P)
Sh. Janak Kishore , DGM (Projects)
Sh. Ravindra Kumar, AGM (Construction)
Sh. D Jana, AGM (Construction)

Format No. 8-00-0001-F2 Rev. 0

Page 363 of 1178

Copyright EIL All rights reserved

t31
9-ae..1e-IMENGINEERS

III ttileg 4110"; INDIA LIMITED


GON of Intim undertaking)

QUALIFICATION & EXPERIENCE


REQUIREMENT OF KEY CONSTRUCTION
PERSONNEL AND PENALTY FOR THEIR
NON-MOBILIZATION

STANDARD No.

7-82-0003 Rev. 0
Page 3 of 5

CONTENTS

1.

QUALIFICATION & EXPERIENCE (POST QUALIFICATION)

2.

PENALTY FOR NON - MOBILIZATION OF KEY CONSTRUCTION PERSONNEL

Format No. 8-00-0001-F2 Rev. 0

Page 364 of 1178

Copyright EIL All rights reserved

0
-11aeleiffAH ENGINEERS
Et5leg 1410 INDIA LIMITED
-

(A Govt of India Undertaking)

QUALIFICATION & EXPERIENCE


REQUIREMENT OF KEY CONSTRUCTION
PERSONNEL AND PENALTY FOR THEIR
NON-MOBILIZATION

STANDARD No.

7-82-0003 Rev. 0
Page 4 of 5

1. QUALIFICATION & EXPERIENCE (POST QUALIFICATION)


CATEGORY

QUALIFICATION & EXPERIENCE (POST QUALIFICATION) REQUIRED


Degree or Diploma in Engineering with minimum following relevant experience in
construction:

Resident Construction
Manager/ Resident
Engineer/Site-In-Charge

Contract value (Rs)

< 5 Cr. works

5-20 Cr. works

> 20 Cr. works

Degree holders

5 yrs

10 yrs

15 yrs

Diploma holders

8 yrs

13 yrs

20 yrs

--

Degree or Diploma in relevant Engineering discipline with following minimum experience in


Construction:
Lead Discipline Engineer
(Mechanical, Civil, Electrical,
Instrumentation)

Lead Welding/
NDT Engineer

Contract value (Rs)

< 20 Cr. works

> 20 Cr. works

Degree holders

5 yrs

10 yrs

Diploma holders

8 yrs

13 yrs

Degree or Diploma in Mechanical Engineering/ Metallurgy with the following experience in


Welding & NDT (Non Destructive Testing) and possessing valid Level-II certificate in the
relevant NDT methodology (RT/UT)
Contract value (Rs)

< 20 Cr. Works

> 20 Cr. Works

Degree holders

5 yrs

10 yrs

Diploma holders

8 yrs

13 yrs

Degree in Engineering with following experience (refer Note


Contract value (Rs)

lo

< 20 Cr. Works

also):
> 20 Cr. Works

Lead QA/QC Engineer


5 yrs of construction
experience of which 2 years in
QA/QC

Experience

10 yrs of construction
experience of which 3 years
in QA/QC.

Degree in Engineering with following experience in Planning & Scheduling:


Lead Planning Engineer

Contract value (Rs)


Experience

Safety Officer/ Supervisor

Warehouse- In- Charge/


Materials Manager

< 20 Cr. works


_

> 20 Cr. works

5 yrs.

8 yrs.

As per specification for HSE Management at construction sites enclosed elsewhere in the bid.
Diploma in Engineering or Diploma in Materials Management or Graduate in any stream with
min. following experience in Warehousing/ Stores Management:
Contract value (Rs)
Experience

< 20 Cr. works


_

> 20 Cr. works

5 yrs.

10 yrs.

Degree or Diploma in Engineering with minimum following experience in quantity


estimation, field measuremen , rate analysis, bill preparation etc. in Construction field:
Quantity Surveyor

Discipline Engineer (Including


welding/ NDT, QA/QC and
Planning)

Format No. 8-00-0001-F2 Rev. 0


Page 365 of 1178

Contract value (Rs)

< 20 Cr. works

> 20 Cr. works

Degree holders

2 yrs.

5 yrs.

Diploma holders

5 yrs.

10 yrs.

Degree in relevant Engineering Discipline with minimum 2 years of relevant experience in


construction or Diploma in relevant Engineering Discipline with minimum 4 years of relevant
experience in Construction. Welding /NDT engineer shall possess valid Level-II certificate in
the relevant NDT methodology (RT/UT)

Copyright EIL All rights reserved

1f

kit

Sift!' kiltift

1.1P,1 eircnie ANOITA)

ENGINEERS

INDIA LIMITED
(A Govt of lode Undertaking)

QUALIFICATION & EXPERIENCE


REQUIREMENT OF KEY CONSTRUCTION
PERSONNEL AND PENALTY FOR THEIR
NON-MOBILIZATION

STANDARD No.

7-82-0003 Rev. 0
Page 5 of 5

Notes: (for Table on previous page)


1. For Mechanical, Composite, EPC or EPCC Contracts of value more than Rupees 20 crores, the
Lead QA/QC Engineer shall be a qualified internal auditor for ISO 9001.
2. CVs of key construction personnel proposed to be deployed shall be submitted to
Owner/Engineer-in-Charge prior to their mobilization at site. The mobilization of key
personnel shall be done at site subject to prior approval of their CVs by Owner/Engineer-inCharge.

2. PENALTY FOR NON - MOBILIZATION OF KEY CONSTRUCTION PERSONNEL

Penalty for non-mobilization per day per person after the contractual mobilisation period /
mobilisation schedule agreed during Kick off Meeting / jointly agreed between contractor
and PMC / owner based on front availability etc.
-

Rs. 5000/- for Resident Construction Manager/ Resident Engineer/ Site-in-Charge;

Rs. 3000/- for Lead QA/QC Engineer, Lead Planning Engineer, Warehouse In-charge Lead
Discipline Engineer, Lead Welding/ NDT Engineer and the Quantity Surveyor

Safety Officer (As per HSE Specification)

Notes: (for Penalty clauses)


a) All intervening off days (Sundays etc.) and holidays will be counted for levy of penalty
b) Mobilised personnel shall not be demobilised till contractual completion or based on consent
of Engineer-in-Charge else penalties as above shall be applied.
c) Total of above penalties shall not exceed 3% of the contract value.
d) The above penalties are over & above all other contractual provisions with respect to
penalties.

Format No. 8-00-0001-F2 Rev. 0

Page 366 of 1178

Copyright EIL All rights reserved

KEY CONSTRUCTION MANPOWER TO BE


DEPLOYED BY THE CONTRACTOR
[APPENDIX - VII TO SPECIAL CONDITIONS OF CONTRACT]

Page 367 of 1178

KEY CONSTRUCTION MANPOWER TO BE DEPLOYED BY THE CONTRACTOR


DURING EXECUTION OF WORKS FOR CIVIL, STRUCTURAL WORKS FOR
DHDT,SRU &OFFSITE FOR DHDT PROJECT OF M/s NRL, NUMALIGARH
(BIDDING DOC. NO. A774-000-81-41-CF-T-8102)
S.
NO.
1.

DESCRIPTION
RCM/ SITE-IN-CHARGE

2.

LEAD DISCIPLINE ENGINEER

3.
4.
5.
6.
7.
8.

- CIVIL & STRUCTURAL


- ELECTRICAL
LEAD QA/QC ENGINEER
LEAD PLANNING ENGINEER
SAFETY OFFICER, SUPERVISOR, ETC
W/H IN-CHARGE/ MATERIALS MANAGER
QUANTITY SURVEYOR
DISCIPLINE ENGINEERS/ SUPERVISORS
- CIVIL & STRUCTURAL
- WELDING & NDT ENGINEER
- ELECTRICAL

NOS.
1

1
1
1
1
AS PER HSE SPEC (6-82-0001)
1
1
4+8
2
1+1

NOTES:

1) The details are of key construction manpower required to be mobilized by the contractor to
complete the work within schedule. Contractor is required to augment the above list with
additional numbers/categories of personnel as required and directed by Engineer-In charge to
complete the work within the completion time schedule and quoted price.
2) The Key Construction Personnel identified above shall be well qualified & having adequate
relevant experience, as specified in document No. 7-82-0003 enclosed elsewhere in the bidding
document. The other manpower shall also be qualified and experienced with their assigned work.
3) CVs of key persons proposed to be deployed shall be submitted to Owner/Engineer-In-charge
prior to their mobilization at site. The mobilization of key personnel shall be done at site subject
to prior approval of their CVs by Owner/Engineer-In-charge.

(STAMP & SIGNATURE OF BIDDER)

Page 1 of 1

Page 368 of 1178

TIME SCHEDULE
[APPENDIX - VIII TO SPECIAL CONDITIONS OF CONTRACT]

Page 369 of 1178

Engineers India Limited


New Delhi

TIME SCHEDULE

NAME OF WORK

TIME OF COMPLETION

Civil/Structural Works For DHDT, SRU &


OFFSITE

15 (Fifteen) Months from date of issue of Fax of


Acceptance

Note:
1. The time of completion shall be reckoned from the date of award of Contract, which
shall be the date of issue of Fax of Acceptance (FOA)
2. The time indicated is for completing all the works in all respects as per specifications,
codes, drawings and instructions of Engineer-in-Charge.
3. It should be noted that the period of completion of all works given above includes
time required for mobilisation at Site, carrying out the works as per the requirements
of Contract documents, demobilisation, preparation of all reports in requisite
quantities as mentioned in the Bidding Document, rectifications, if any, rework, etc.
complete in all respects to the entire satisfaction of Engineer-in-Charge.

(STAMP & SIGNATURE OF BIDDER)

(SIGNATURE OF BIDDER)

Page 370 of 1178

Engineers India Limited


New Delhi

VENDOR LIST FOR CEMENT & STEEL


[APPENDIX - IX TO SPECIAL CONDITIONS OF CONTRACT]

Page 371 of 1178

Page 372 of 1178

Page 373 of 1178

Page 374 of 1178

Page 375 of 1178

PENALTY RATES FOR NON DEPLOYMENT OF


EQUIPMENTS
[APPENDIX - X TO SPECIAL CONDITIONS OF CONTRACT]

Page 376 of 1178

PENALTY RATES FOR NON DEPLOYMENT OF EQUIPMENTS

1. Rig and Relevant Accessories for Bored piles=(2500 Rs Per day)


2. Hydra (10-18 MT) =(10500 Rs Per day)
3. JCB=(12500 Rs Per day)
4. Mini Batching Plant (8-10 M3/ HR) . =(15000 Rs Per day)

(STAMP & SIGNATURE OF BIDDER)

Page 377 of 1178

CONDITIONS FOR
ISSUE AND RECONCILIATION
OF MATERIALS
[ANNEXURE - XI TO SPECIAL CONDITIONS OF CONTRACT]

Page 378 of 1178

Page 379 of 1178

Page 380 of 1178

Page 381 of 1178

Page 382 of 1178

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Page 385 of 1178

Page 386 of 1178

Page 387 of 1178

OISD 192 & OISD-207


[APPENDIX - XII TO SPECIAL CONDITIONS OF CONTRACT]

Page 388 of 1178

SAFETY PRACTICES DURING CONSTRUCTION

OISD-GDN-192

Oil Industry Safety Directorate


Government of India
Ministry of Petroleum and Natural Gas

OISD-192
Page 389 of 1178

CONTENTS
SECTION

Page No.

1.0
2.0
3.0

Introduction
Scope
Definitions

1
1
1

4.0
4.1
4.2

General Duties
General Duties Of Execution Agencies
General Duties Of Owners

2
2
3

5.0
5.1
5.2

Safety Practices At Work Places


General Provisions
Means Of Access And Egress

3
3
4

5.3
5.4

Housekeeping
Precautions Against The Fall Of Materials And Persons,
And Collapse Of Structures

4
4

5.5
5.6
5.7

Prevention Of Unauthorised Entry


Fire Prevention And Fire Fighting
Lighting

4
4
5

5.8
6.0
6.1

Plant, Machinery, Equipment and Hand Tools


Construction Activities
Excavation

5
6
6

6.2
6.3
6.4

Scaffolding, Platforms & Ladders


Structural Work, Laying Of Reinforcement & Concreting
Road Work

8
10
13

6.5
6.6
6.7

Cutting/Welding
Working In Confined Spaces
Proof/Pressure Testing

13
14
15

6.8
6.9
6.10

Working At Heights
Handling And Lifting Equipment
Vehicle Movement

16
17
21

6.11
6.12
6.13

Electrical
Offshore
Demolition

22
24
27

6.14

Radiography

28

6.15

Sand/Shot Blasting / Spray Painting

28

6.16

Work above Water

29

7.0
8.0
9.0

Additional Safety Precaution for Units with Hydrocarbons


First Aid
Documentation

29
30
31

10.0
11.0

Safety Awareness & Training


References
Annexure I

31
32
33

OISD-192
Page 390 of 1178

SAFETY PRACTICES DURING CONSTRUCTION


1.0

INTRODUCTION

Safety
in
Construction
Management
deserves utmost attention especially in the
hydrocarbon industry, such as Exploration,
Refineries,
Pipelines
and
Marketing
installations, Gas Processing units etc.
Construction is widely recognised as one of
the accident prone activities. Most of the
accidents are caused by inadequate
planning, failure during the construction
process
and/or
because
of
design
deficiencies.
Besides
property
loss,
accidents also result in injuries and fatalities
to the personnel; same needs to be
prevented.
The
reasons
for
accidents
during
construction activities are related to unique
nature of the industry, human behaviour,
difficult work-site conditions, extended odd
duty hours, lack of training & awareness and
inadequate safety management. Unsafe
working methods, equipment failure and
improper housekeeping also tend to
increase the accident rate in construction.
Ensuring
good
quality
of
materials,
equipment and competent supervision along
with compliance of standard engineering
practices shall go a long way to in built
safety into the system.
The objective of this standard is to provide
practical guidance on technical and educational framework for safety and health in
construction with a view to:
(a)

(b)
(c)

2.0

prevent accidents
and harmful
effects on the health of workers
arising
from
employment
in
construction;
ensure appropriate safety during
implementation of construction;
provide safety practice guidelines
for
appropriate
measures
of
planning, control and enforcement.

SCOPE

This document specifies broad guidelines on


safe practices to be adhered to during
construction activities in oil industry.
However, before commencing any job,
specific hazards and its effects should be
assessed
and
necessary
corrective/preventive actions should be
taken by all concerned. The document is
intended only to supplement and not to

OISD-192
Page 391 of 1178

replace or supersede the prevailing statutory


requirements, which shall also be followed
as applicable. For Personal Protective
Equipment, OISD-STD-155 (Part I&II) shall
be referred to. The scope of this document
does not include the design aspects and
quality checks during construction.

3.0

DEFINITIONS

Definitions of various terminology are given


below:

Adequate, appropriate or suitable are


used to describe qualitatively or
quantitatively the means or method
used to protect the worker.
Brace: A structural member that holds
one point in a fixed position with respect
to another point; bracing is a system of
structural members designed to prevent
distortion of a structure.
By hand: The work is done without the
help of a mechanised tool.
Competent Authority: A stautory agency
having the power to issue regulations,
orders or other instructions having the
force of law.
Competent
person:
A
person
possessing
adequate
qualifications,
such as suitable training and sufficient
knowledge, experience and skill for the
safe performance of the specific work.
The competent authorities may define
appropriate criteria for the designation
of such persons and may determine the
duties to be assigned to them.
Execution agency:
Any physical or legal person, having
contractual obligation with the owner,
and who employs one or more workers
on a construction site

Owner:
Any physical or legal person for whom
construction job is carried out.
It shall also include owner's designated
representative/consultant/nominee/agent
, authorised from time to time to act for
and on its behalf, for supervising/

coordinating the
execution agency.

activities

of

the

construction work so that, there is


no risk of accident or injury to health
of
workers.
In
particular,
construction
work
should
be
planned, prepared and undertaken
so that:

Hazard: Danger or potential danger.

Guard-rail: An adequately secured rail


erected along an exposed edge to
prevent persons from falling.

(a)
(b)

Hoist: A machine, which lifts materials


or persons by means of a platform,
which runs on guides.

(c)

Lifting gear: Any gear or tackle by


means of which a load can be attached
to a lifting appliance but which does not
form an integral part of the appliance or
load.

(d)

(e)

Lifting appliance: Any stationary or


mobile appliance used for raising or
lowering persons or loads.

iii)

establish committees with representatives


of
workers
and
management
or
make
other
arrangement for the participation of
workers in ensuring safe working
conditions.

iv)

arrange for periodic safety inspections by competent persons of all


buildings, plant, equipment, tools,
machinery, workplaces and review
of systems of work, regulations,
standards or codes of practice. The
competent person should examine
and
ascertain
the
safety
of
construction
machinery
and
equipment.

v)

provide such supervision to ensure


that workers perform their work with
due regard to safety and health of
theirs as well as that of others.

vi)

Employ only those workers who are


qualified, trained and suited by their
age, physique, state of health and
skill.

OF

vii)

provide means and organisation to


comply with the safety and health
measures required at the workplace.

satisfy themselves that all workers


are informed and instructed in the
hazards connected with their work
and environment and trained in the
precautions necessary to avoid
accidents and injury to health.

viii)

Ensure
that
buildings,
plant,
equipment, tools, machinery or
workplaces in which a dangerous
defect has been found should not be
used until the defect has been
rectified.

Means
of
access
or
egress:
Passageways, corridors, stairs, platforms, ladders and any other means for
entering or leaving the workplace or for
escaping in case of danger.

Scaffold: Any fixed, suspended or


mobile temporary structure supporting
workers and material or to gain access
to any such structure and which is not a
lifting appliance as defined above.

Toe-board: A barrier placed along the


edge of a scaffold platform, runway,
etc., and secured there to guard against
the slipping of persons or the falling of
material.

Worker: Any person


construction activity.

engaged

in

Workplace: All places where workers


need to be or to go by reason of their
work.

4.0

GENERAL DUTIES

4.1

GENERAL
DUTIES
EXECUTION AGENCIES

4.1.1

Execution agency should:

i)

ii)

dangers, liable to arise at the


workplace, are prevented;
excessively
or
unnecessarily
strenuous work positions and
movements are avoided;
organisation of work takes into
account the safety and health of
workers;
materials and products used are
suitable from a safety and health
point of view;
working methods are adopted to
safeguard workers against the
harmful
effects
of
chemical,
physical and biological agents.

provide and maintain workplaces,


plant,
equipment,
tools
and
machinery
and
organise

OISD-192
Page 392 of 1178

ix)

Organise for and remain always


prepared to take immediate steps to
stop the operation and evacuate
workers as appropriate, where there
is an imminent danger to the safety
of workers.

x)

establish a checking system by


which it can be ascertained that all
the members of a shift, including
operators of mobile equipment, have
returned to the camp or base at the
close of work on dispersed sites and
where small groups of workers
operate in isolation.

xi)

provide appropriate first aid, training


and welfare facilities to workers as
per various statutes like the
Factories Act, 1948 etc. and,
whenever collective measures are
not feasible or are insufficient,
provide and maintain personal
protective equipment and clothing in
line with the requirement as per
OISD-STD-155 (Vol. I& II) on
Personnel Protective Equipment.
They should also provide access to
workers to occupational health
services.

xii)

Educate workers about their right


and the duty at any workplace to
participate in ensuring safe working
conditions to the extent of their
control over the equipment and
methods of work and to express
views
on
working
procedures
adopted as may affect safety and
health.

xiii)

Ensure
that
except
in
an
emergency, workers, unless duly
authorised, should not interfere with,
remove, alter or displace any safety
device or other appliance furnished
for their protection or the protection
of others, or interfere with any
method or process adopted with a
view to avoiding accidents and injury
to health.

xiv)

Ensure that workers do not operate


or interfere with plant and equipment
that they have not been duly
authorised to operate, maintain or
use.

xv)

Ensure that workers do not sleep,


rest or cook etc in dangerous places
such as scaffolds, railway tracks,
garages, confined spaces or in the
vicinity of fires, dangerous or toxic

OISD-192
Page 393 of 1178

substances, running machines or


vehicles and heavy equipment etc.
xvii)

Obtain
the
necessary
clearance/permits as required and
specified by owner

xviii)

As per the Govt. circular as


amended from time to time all
contractors who employ more than
50 workers or where the contract
value exceeds Rs. 50 crores, the
following facilities are to be provided
by contractor at site :

Arrangement for drinking water


Toilet facilities
A creche where 10 or more women
workers are having children below
the age of 6 years
Transport arrangement for attending
to emergencies

xix)

should deploy a safety officer at site

4.2

GENERAL DUTIES OF OWNERS

4.2.1

Owners should:

i)

co-ordinate
or
nominate
a
competent person to co-ordinate all
activities relating to safety and
health on their construction projects;
ii) inform all contractors on the project
of special risks to health and safety;
iii) Ensure that executing agency is
aware of the owner's requirements
and
the
executing
agency's
responsibilities with respect to
safetry practices before starting the
job.

5.0

SAFETY
PRACTICES
WORK PLACES

AT

5.1.

GENERAL PROVISIONS

5.1.1

All openings and other areas likely to


pose danger to workers should be
clearly indicated.

5.1.2

Workers & Supervisors should use


the safety helmet and other requisite
Personal
Protective
Equipment
according to job & site requirement.
They should be trained to use
personal protective equipment.

5.1.3

Never use solvents, alkalis


other oils to clean the skin.

5.1.4

Lift the load with back straight and


knees bent as far as possible. Seek
the help in case of heavy load.

and

5.1.5

Ensure the usage of correct and


tested tools and tackles. Don't allow
the make shift tools and tackles.

5.1.6

No loose clothing should be allowed


while
working
near
rotating
equipment or working at heights.

5.2

MEANS
EGRESS

effectively covered or fenced and


displayed prominently.
5.4.4

As far as practicable, guardrails and


toe-boards should be provided to
protect workers from falling from
elevated workplaces.

5.5

PREVENTION
UNAUTHORISED ENTRY

Adequate and safe means of access


(atleast two, differently located) to
and egress from all workplaces
should be provided. Same should be
displayed and maintained.

5.5.1

Construction sites located in built-up


areas and alongside vehicular and
pedestrian traffic routes should be
fenced to prevent the entry of
unauthorised persons.

5.3

HOUSEKEEPING

5.5.2

5.3.1

Ensure:

Visitors should not be allowed


access to construction sites unless
accompanied by or authorised by a
competent person and provided with
the
appropriate
protective
equipment.

5.6

FIRE PREVENTION
FIGHTING

5.6.1

All necessary measures should be


taken by the executing agency and
owner to:

OF

ACCESS

AND

i) proper storage of materials and


equipment;
ii) removal of scrap, inflammable
material, waste and debris at
appropriate intervals.
5.3.2

Removal of loose materials, which


are not required for use, to be
ensured. Accumulation of these at
the site can obstruct means of
access to and egress from
workplaces and passageways.

5.3.3

Workplaces and passageways, that


are slippery owing to oil, grease or
other causes, should be cleaned up
or strewn with sand, sawdust, ash
etc.

5.4

PRECAUTIONS
AGAINST
THE
FALL
OF
MATERIALS
&
PERSONS AND COLLAPSE OF
STRUCTURES

5.4.1

5.4.2

5.4.3

Precautions should be taken such as


the provision of fencing, look-out
men or barriers to protect any
person against injury by the fall of
materials, or tools or equipment
being raised or lowered.

OISD-192
Page 394 of 1178

FIRE

i)
ii)

avoid the risk of fire;


control quickly and efficiently
any outbreak of fire;
iii) bring out a quick and safe
evacuation of persons.
iv) Inform unit/fire station control
room, where construction work
is carried out within existing
operating area.
5.6.2

Combustible materials such us


packing
materials,
sawdust,
greasy/oily waste and scrap wood or
plastics should not be allowed to
accumulate in workplaces but
should be kept in closed metal
containers in a safe place.

5.6.3

Places where workers are employed


should, if necessary to prevent the
danger of fire, be provided with:

Where necessary to prevent danger,


guys, stays or supports should be
used or other effective precautions
should be taken to prevent the
collapse of structures or parts of
structures that are being erected,
maintained, repaired, dismantled or
demolished.
All openings through which workers
are liable to fall should be kept

AND

OF

i)

suitable and sufficient fireextinguishing equipment, which


should be easily visible and
accessible;
ii) an adequate water supply at
sufficient pressure meeting the
requirements of various OISD
standards.
5.6.4

To guard against danger at places


having
combustible
material,

workers should be trained in the


action to be taken in the event of
fire, including the use of means of
escape.
5.6.5

At
sites
having
combustible
material, suitable visual signs
should be provided to indicate
clearly the direction of escape in
case of fire.

5.6.6

Means of escape should be kept


clear at all times. Escape routes
should be frequently inspected
particularly in high structures and
where access is restricted.

5.7

LIGHTING

5.7.1

Where natural lighting is not


adequate, working light fittings or
portable hand-lamps should be
provided at workplace on the
construction site where a worker will
do a job.

5.7.2

Emergency
lighting
should
be
provided for personnel safety during
night time to facilitate standby
lighting source, if normal system
fails.

5.7.2

Artificial lighting should not produce


glare or disturbing shadows.

5.7.3

Lamps should be protected by


guards against accidental breakage.

5.7.4

The cables of portable electrical


lighting equipment should be of
adequate size & characteristics for
the power requirements and of
adequate mechanical strength to
withstand severe conditions in
construction operations.

d)

e)

be operated only by workers who


have been authorised and given
appropriate training.
be
provided
with protective
guards, shields or other devices
as required.

ii)

Adequate instructions for safe use


should be provided.

iii)

Safe operating procedures should


be established and used for all
plant, machinery and equipment.

iv)

Operators of plant, machinery and


equipment should not be distracted
while work is in progress.

v)

Plant, machinery and equipment


should be switched off when not in
use and isolated before any
adjustment, clearing or maintenance
is done.

vi)

Where trailing cables or hose pipes


are used they should be kept as
short as practicable and not allowed
to create a hazard.

vii)

All moving parts of machinery and


equipment should be enclosed or
adequately guarded.

viii)

Every power-driven machine and


equipment should be provided with
adequate
means,
immediately
accessible and readily identifiable to
the operator, of stopping it quickly
and preventing it from being started
again inadvertently.

ix)

Operators of plant, machinery,


equipment and tools should be
provided with PPEs, including where
necessary, suitable ear protection.

5.8.2

Hand tools

5.8

PLANT,
MACHINERY,
EQUIPMENT AND HAND TOOLS

i)

Hand tools should be repaired by


competent persons.

5.8.1

General Provisions

ii)

Heads of hammers and other shock


tools should be dressed or ground to
a suitable radius on the edge as
soon as they begin to mushroom or
crack.

iii)

When not in use and while being


carried or transported sharp tools
should be kept in sheaths, shields,
chests or other suitable containers.

iv)

Only insulated or nonconducting


tools should be used on or near live
electrical installations.

i)

Plant, machinery and equipment


including hand tools, both manual
and power driven, should:
a) be
of
proper
design
and
construction, taking into account
health,
Safety
and
ergonomic
principles.
b) be maintained in good working
order;
c) be used only for work for which they
have been designed.

OISD-192
Page 395 of 1178

Only non-sparking tools should be


used near or in the presence of
flammable or explosive dusts or
vapours.

v)

5.8.3

Pneumatic Tools

i)

Operating triggers on portable


pneumatic tools should be:
so placed as to minimise the risk of
accidental starting of the machine.
so arranged as to close the air inlet
valve
automatically
when
the
pressure of the operator's hand is
removed.

a)
b)

ii)

Hose and hose connections for


compressed air supply to portable
pneumatic tools should be:
a)

b)

iii)

designed
and tested for
the
pressure and service for which they
are intended;
fastened securely on the pipe outlet
and equipped with the safety chain,
as appropriate.

c)

ii)

IC engines should not be run in


confined spaces unless adequate
exhaust ventilation is provided.

iii)

When IC engines are being fuelled:

a)
b)
c)
d)

Secondary fuel reservoir should be


placed outside the engine room.

6.0

CONSTRUCTION ACTIVITIES
The various common activities in
construction are as under:

Pneumatic
tools
should
be
disconnected from power and the
pressure in hose lines released
before any adjustment or repair is
made.

5.8.4

Electrical Tools

i)

Low voltage portable electrical tools


should generally be used.
All electrical tools should be
earthed, unless they are "all
insulated" or "double insulated" tools
which do not require earthing.

ii)

All electrical tools should get


inspected and maintained on a
regular basis by a competent
electrician and complete records
kept.

iii)

5.8.5

Engines

i)

Engines should:
a)

b)

be installed so that they can be


started safely and the maximum
safe speed cannot be exceeded.
have controls for limiting speed.

OISD-192
Page 396 of 1178

the engine should be shut off.


care should be taken to avoid
spilling fuel;
no person should smoke or have an
naked light in the vicinity.
a fire extinguisher should be kept
readily available.

iv)

Pneumatic shock tools should be


equipped with safety clips or
retainers to prevent dies and tools
from being accidentally expelled
from the barrel.

iv)

have devices to stop them from a


safe place in an emergency.

Excavation
Scaffolding, Platforms & Ladders
Structural
Work,
Laying
Reinforcement & Concreting

of

Road Work (Laying of roads)


Cutting /Welding
Working in Confined Space
Proof/Pressure Testing
Working at Heights
Handling & Lifting Equipments
Vehicle Movement
Electrical
Offshore
Demolition
Radiography
Sand/shot
painting

blasting/

spray

Work above water

The safe practices to be followed


during the implementation of above
construction activities are given
below:
6.1

EXCAVATION

6.1.1

All excavation work should be


planned
and
the
method
of
excavation and the type of support

work required should be decided


considering the following:
the stability of the ground;
the excavation will not affect
adjoining buildings, structures or
roadways;
iii) to prevent hazard, the gas, water,
electrical and other public utilities
should
be
shut
off
or
disconnected, if necessary;
iv) presence of underground pipes,
cable conductors, etc.,
v) the position of culvert/bridges,
temporary roads and spoil heaps
should be determined;

its collapse and thereby endanger


any person unless precautions such
as the provision of shoring or piling
are taken to prevent the sides from
collapsing.

i)
ii)

6.1.2

Before digging begins on site, all


excavation work should be planned
and the method of excavation and
the type of support work required
decided.

6.1.3

All excavation
supervised.

work

6.1.4

Sites of excavations
thoroughly inspected:

should

be

should be

i)

daily, prior to each shift and after


interruption in work of more than
one day;
ii) after every blasting operation;
iii) after an unexpected fall of
ground;
iv) after substantial damage to
supports;
v) after a heavy rain, frost or snow;
vi) when boulder formations are
encountered.
6.1.5

Safe
angle
of
repose
while
excavating
trenches
exceeding
1.5m depth upto 3.0m should be
maintained.
Based
on
site
conditions, provide proper slope,
0
usually 45 ,and suitable bench of
0.5m width at every 1.5m depth of
excavation in all soils except hard
rock or provide proper shoring and
strutting to prevent cave-in or slides.

6.1.6

As far as possible, excavated earth


should not be placed within one
meter of the edge of the trench or
depth of trench whichever is greater.

6.1.7

Don't allow vehicles to operate too


close to excavated area. Maintain
atleast 2m distance from edge of
excavation. No load, plant or
equipment should be placed or
moved near the edge of any
excavation where it is likely to cause

OISD-192
Page 397 of 1178

6.1.8

Adequately anchored stop blocks


and barriers should be provided to
prevent vehicles being driven into
the excavation. Heavy vehicles
should not be allowed near the
excavation unless the support work
has been specially designed to
permit it.

6.1.9

If an excavation is likely to affect the


security of a structure on which
persons are working, precautions
should be taken to protect the
structure from collapse.

6.1.10 Barricade at 1m height (with red &


white band/self glowing caution
board) should be provided for
excavations beyond 1.5m depth.
Provide two entries/exits for such
excavation.
6.1.11 Necessary precautions should be
taken for underground utility lines
like cables, sewers etc. and
necessary
approvals/clearances
from the concerned authorities shall
be obtained before commencement
of the excavation job.
6.1.12 Water shall be pumped/bailed out, if
any accumulates in the trench.
Necessary precautions should be
taken to prevent entry of surface
water in trenches.
6.1.13 During rains, the soil becomes
loose. Take additional precaution
against collapse of side wall.
6.1.14 In hazardous areas, air should be
tested to ascertain its quality. No
one should be allowed entry till it is
suitable for breathing.
6.1.15 In case of mechanised excavation,
precaution shall be taken to not to
allow anybody to come within one
meter of extreme reach of the
mechanical shovel. The mechanised
excavator shall be operated by a
well-trained experienced operator.
When not in operation, the machine
shall be kept on firm leveled ground
with mechanical shovel resting on
ground. Wheel or belt shall be
suitably jammed to prevent any
accidental
movement
of
the

machine. Suitable precautions as


per manufacturer guidelines should
be taken for dozers, graders and
other heavy machines.
6.1.16 In case of blasting, follow strictly
IS:4081-1986 & Indian Explosive
Act and rules for storage, handling
and carrying of explosive materials
and execution of blasting operation.
6.2

SCAFFOLDING,
LADDERS

6.2.1

Metal as material of construction

i)

PLATFORMS

ii)

Scaffolds should be provided with


safe means of access, such as
stairs, ladders or ramps. Ladders
should
be
secured
against
inadvertent movement.

iii)

Every
scaffold
should
be
constructed, erected and maintained
so as to prevent collapse or
accidental displacement when in
use.
Every scaffold and part
should be constructed :
(a)

(c)

v)

Boards and planks used for scaffolds should be protected against


splitting.

vi)

Materials used in the construction of


scaffolds should be stored under
good conditions and apart from any
material unsuitable for scaffolds.

vii)

Couplers
should
not
cause
deformation in tubes. Couplers
should be made of drop forged steel
or equivalent material.

OISD-192
Page 398 of 1178

ix)

Scaffolds should be designed for


their maximum load as per relevant
code.

x)

Scaffolds
braced.

xi)

Scaffolds which are not designed to


be independent should be rigidly
connected to the building at
designated vertical and horizontal
places.

xii)

A scaffold should never extend


above the highest anchorage to an
extent which might endanger its
stability and strength.

xiii)

Loose bricks, drainpipes,


pots or other unsuitable
should not be used
construction or support of
of a scaffold.

xiv)

Scaffolds should be inspected and


certified:

(a)
(b)

thereof

in such a way so as not to cause


hazards for workers during erection and dismantling;
in such a way so as guard rails
and other protective devices,
platforms, ladders, stairs or
ramps can be easily put together;
with sound material and of
requisite size and strength for the
purpose for which it is to be used
and maintained in a proper
condition.

(b)

Tubes should be free from cracks,


splits and excessive corrosion and
be straight to the eye, and tube ends
cut cleanly square with the tube
axis.

&

A scaffold should be provided and


maintained or other equally safe and
suitable provision should be made
where work cannot safely be done
on or from the ground or from part of
a building or other permanent
structure.

iv)

viii)

(c)

xv)

should

be

adequately

chimneymaterial
for the
any part

before being taken into use;


at periodic intervals thereafter as
prescribed for different types of
scaffolds;
after any alteration, interruption in
use, exposure to weather or
seismic conditions or any other
occurrence likely to have affected
their strength or stability.
Inspection should more particularly
ascertain that:

(a)
(b)

(c)
(d)

the scaffold is of suitable type


and adequate for the job;
materials used in its construction
are sound and of sufficient
strength;
it is of sound construction and
stable;
that the required safeguards are
in position.

xvi)

A scaffold should not be erected,


substantially altered or dismantled
except by or under the supervision.

xvii)

Every scaffold should be maintained


in good and proper condition, and
every part should be kept fixed or
secured so that no part can be

displaced in consequence of normal


use.
xviii)

6.2.2
i)

If out-rigger scaffolding is to be
used, it should be specifically
designed and inspected before
putting in use.

(a)

the parts of the scaffold should


be
carefully
inspected
to
determine
the
additional
strengthening and other safety
measures required;
any movement of the scaffold
members should be prevented;
if practicable, the uprights should
be rigidly connected to a solid
part of the building at the place
where the lifting appliance is
erected.

(b)
(c)

i)

x)

Platform plank shall not project


beyond its end support to a distance
exceeding 4 times the thickness of
plank, unless it is effectively secured
to prevent tipping. Cantilever planks
should be avoided.

xi)

The platform edges shall be


provided with 150mm high toe board
to eliminate hazards of tools or other
objects falling from platform.

xii)

Erect ladders in the four up-one out


position

xiii)

Lash ladder
structure.

xiv)

Using non-slip devices, such as,


rubber shoes or pointed steel ferules
at the ladder foot, rubber wheels at
ladder top, fixing wooden battens,
cleats etc.

xv)

When ladder is used for climbing


over a platform, the ladder must be
of sufficient length, to extend at least
one meter above the platform, when
erected against the platform in four
up-one out position.

xvi)

Portable ladders shall be used for


heights not more than 4mt. Above
4mt flights, fixed ladders shall be
provided with at least 600 mm
landings at every 6mt or less.

xvii)

The width of ladder shall not be less


than 300mm and rungs shall be
spaced not more than 300mm.

xviii)

Every platform and means of access


shall be kept free from obstruction.

xix)

If grease, mud, gravel, mortar etc.,


fall on platform or scaffolds, these
shall be removed immediately to
avoid slippage.

xx)

Workers shall not be allowed to


work on scaffolds during storms or
high wind.
After heavy rain or
storms, scaffolds shall be inspected
before reuse.

Lifting appliances on scaffolds


When a lifting appliance is to be
used on a scaffold:

6.2.3

more than 100mm apart, to give


support to each plank.

Prefabricated scaffolds
In the case of prefabricated scaffold
systems, the instructions provided
by the manufacturers or suppliers
should be strictly adhered to.
Prefabricated scaffolds should have
adequate arrangements for fixing
bracing.

ii)

Frames of different types should not


be intermingled in a single scaffold.

iii)

Scaffolding shall be erected on firm


and level ground.

iv)

All members of metal scaffolding


shall be checked periodically to
screen out defective / rusted
members.
All joints should be
properly
lubricated
for
easy
tightening.
be

the

Entry to
restricted.

vi)

Erection, alteration and removal


shall be done under supervision of
experienced personnel.

vii)

Use of barrels, boxes, loose bricks


etc., for supporting platform shall not
be permitted.

xxi)

Each supporting member of platform


shall be securely fastened and
braced

Don't overload the scaffolding.


Remove excess material and scrap
immediately.

xxii)

Dismantling of scaffolds shall be


done in a pre-planned sequential
manner.

ix)

should

with

v)

viii)

scaffolding

securely

Where planks are butt-joined, two


parallel putlogs shall be used, not

OISD-192
Page 399 of 1178

6.2.4

Suspended
chair

i)

scaffolds/boatwain's

In addition to the requirements for


scaffolds in general as regards
soundness, stability and protection
against the risk of falls, suspended
scaffolds should meet the following
specific requirements.
(a)

platforms should be designed


and built with dimensions that are
compatible with the stability of
the structure as a whole,
especially the length;
the number or anchorage should
be
compatible
with
the
dimensions of the platform;
the safety of workers should be
safeguarded by an extra rope
having a point of attachment
independent of the anchorage
arrangements of the scaffold;
the
anchorage
and
other
elements of support of the
scaffold should be designed and
built in such a way as to ensure
sufficient strength;
the ropes, winches, pulleys or
pulley
blocks
should
be
designed, assembled, used and
maintained according to the
requirements
established
for
lifting gear adapted to the lifting
of persons according to national
laws and regulations;
Before use, the whole structure
should be checked by a
competent person.

(b)

(c)

(d)

(e)

(f)

6.2.5
i)

For construction and maintenance of


residential and office buildings,
situated outside explosive licensed
area, bamboo scaffold, if used,
should conform to provisions given
in lS-3696 (Part 1)-1987.

6.3

STRUCTURAL WORK, LAYING


OF
REINFORCEMENT
&
CONCRETING

6.3.1

General provisions

i)

ii)

Precautions should be taken to


guard against danger to workers
arising from any temporary state of
weakness or instability of a
structure.

iii)

Formwork, falsework and shoring


should be so designed, constructed
and maintained that it will safely
support all loads that may be
imposed on it.

iv)

Formwork should be so designed


and erected that working platforms,
means of access, bracing and
means of handling and stabilising
are easily fixed to the formwork
structure.

6.3.2.

Erection and dismantling of steel


and prefabricated structures

i)

The erection or dismantling of


buildings,
structures,
civil

OISD-192
Page 400 of 1178

The safety of workers employed on


the erection and dismantling of steel
and prefabricated structures should
be ensured by appropriate means,
such as provision and use of:
(a)
(b)

(c)

Bamboo Scaffolding
In general, it should be avoided as
far as possible. It should not be
used in the unit/off-site areas and
where hot work is to be done.

ii)

engineering
works,
formwork,
falsework and shoring should be
carried out by trained workers only
under
the
supervision
of
a
competent person.

(d)

ladders, gangways or fixed


platforms;
platforms, buckets, boatswain's
chairs
or
other
appropriate
means suspended from lifting
appliances;
safety harnesses and lifelines,
catch nets or catch platforms;
Power-operated mobile working
platforms.

ii)

Steel and prefabricated structures


should be so designed and made
that they can be safely transported
and erected.

iii)

In addition to the need for the


stability of the part when erected,
the design should explicitly take
following into account:
(a)

(b)

the conditions and methods of


attachment in the operations of
transport, storing and temporary
support
during
erection
or
dismantling as applicable;
Methods for the provision of
safeguards such as railings and
working platforms, and, when
necessary, for mounting them

easily on the structural steel or


prefabricated parts.
iv)

The hooks and other devices built in


or provided on the structural steel or
prefabricated parts that are required
for lifting and transporting them
should be so shaped, dimensioned
and positioned as:
(a)

to withstand with a sufficient


margin the stresses to which they
are subjected;
Not to set up stresses in the part
that could cause failures, or
stresses in the structure itself not
provided for in the plans, and be
designed to permit easy release
from the lifting appliance. Lifting
points for floor and staircase
units should be located (recessed
if necessary) so that they do not
protrude above the surface;
To avoid imbalance or distortion
of the lifted load.

(b)

(c)
v)

Storeplaces
should
constructed that:
(a)

be

(c)

vi)

While they are being stored,


transported, raised or set down,
structural steel or prefabricated
parts should not be subjected to
stresses prejudicial to their stability.

vii)

Every lifting appliance should:


(a)

be suitable for the operations and


not be capable of accidental
disconnection;
be approved or tested as per
statutory requirement.

(b)
viii)

ix)

Lifting hooks should be of the selfclosing type or of a safety type and


should
have
the
maximum
permissible load marked on them.
Tongs, clamps and other appliances
for lifting structural steel and
prefabricated parts should:

OISD-192
Page 401 of 1178

(b)

be of such shape and dimensions


as to ensure a secure grip
without damaging the part;
be marked with the maximum
permissible load in the most
unfavourable lifting conditions.

x)

Structural steel or prefabricated


parts should be lifted by methods or
appliances that prevent them from
spinning accidentally.

xi)

When necessary to prevent danger,


before they are raised from the
ground,
structural
steel
or
prefabricated
parts
should
be
provided with safety devices such as
railings and working platforms to
prevent falls of persons.

xii)

While
structural
steel
or
prefabricated
parts
are
being
erected, the workers should be
provided with appliances for guiding
them as they are being lifted and set
down, so as to avoid crushing of
hands
and
to
facilitate
the
operations. Use of such appliances
should be ensured.

xiii)

A
raised
structural
steel
or
prefabricated part should be so
secured and wall units so propped
that their stability cannot be
imperiled, even by external agencies
such as wind and passing loads
before its release from the lifting
appliance.

xiv)

At work places, instruction should be


given to the workers on the
methods, arrangements and means
required for the storage, transport,
lifting and erection of structural steel
or prefabricated parts, and, before
erection starts, a meeting of all
those responsible should be held to
discuss
and
confirm
the
requirements for safe erection.

xv)

During transportation within the


construction area, attachments such
as slings and stirrups mounted on
structural steel or prefabricated
parts should be securely fastened to
the parts.

xvi)

Structural steel or prefabricated


parts should be so transported that
the conditions do not affect the
stability of the parts or the means of
transport result in jolting, vibration or
stresses due to blows, or loads of
material or persons.

so

there is no risk of structural steel


or prefabricated parts falling or
overturning;
storage
conditions
generally
ensure
stability
and
avoid
damage having regard to the
method of storage and atmospheric conditions;
racks are set on firm ground and
designed so that units cannot
move accidentally.

(b)

(a)

xvii)

xviii)

xix)

xx)

xxi)

When the method of erection does


not permit the provision of other
means of protection against fall of
persons, the workplaces should be
protected by guardrails, and if
appropriate by toe-boards.
When adverse weather conditions
such as snow, ice and wind or
reduced visibility entail risks of
accidents, the work should be
carried on with particular care, or, if
necessary, interrupted.
Structures should not be worked on
during violent storms or high winds,
or when they are covered with ice or
snow, or are slippery from other
causes.
If necessary, to prevent danger,
structural steel parts should be
equipped with attachments for
suspended scaffolds, lifelines or
safety harnesses and other means
of protection.
The risks of falling, to which workers
moving on high or sloping girders
are exposed, should be limited by all
means
of
adequate
collective
protection or, where this is impossible, by the use of a safety harness
that is well secured to a strong
support.

xxii)

Structural steel parts that are to be


erected at a great height should as
far as practicable be assembled on
the ground.

xxiii)

When
structural
steel
or
prefabricated
parts
are
being
erected, a sufficiently extended area
underneath the workplace should be
barricaded or guarded

placed in position
against dislodgment.
6.3.3

and

secured

Reinforcement

i)

Ensure that workers use Personnel


Protective equipment like safety
helmet, safety shoes, gloves etc.

ii)

Don't place the hand below the rods


for checking clear distance. Use
measuring devices.

iii)

Don't wear loose


checking the rods.

iv)

Don't
stand
cantilever rods.

v)

To carry out welding/cutting of rods,


safety procedures/precautions as
mentioned in Item No. 6.5 to be
followed.

vi)

For supplying of rods at heights,


proper staging and/or bundling to be
provided.

vii)

Ensure barricading and staging for


supplying and fixing of rods at
height.

viii)

For short distance carrying of


materials on shoulders, suitable
pads to be provided.

ix)

While transporting material by


trucks/trailers, the rods shall not
protrude in front of or by the sides of
driver's cabin. In case such
protrusion cannot be avoided behind
the deck, then it should not extend
rd
1/3 of deck length or 1.5M which
ever is less and tied with red
flags/lights.

6.3.4

clothes

unnecessarily

while
on

Concreting

Steel trusses that are being erected


should
be
adequately
shored,
braced or guyed until they are
permanently secured in position.

i)

Ensure stability of shuttering work


before allowing concreting.

ii)

Barricade the concreting area while


pouring at height/depths.

xxv)

Load-bearing
structural
member
should
not
be
dangerously
weakened by cutting, holing or other
means.

iii)

Keep vibrator hoses, pumping


concrete accessories in healthy
conditions and mechanically locked.

iv)

xxvi)

Structural members should not be


forced into place by the hoisting
machine while any worker is in such
a position that he could be injured
by the operation.

Pipelines in concrete pumping


system shall not be attached to
temporary
structures
such
as
scaffolds and formwork support as
the forces and movements may
effect their integrity.

xxiv)

xxvii) Open-web steel joists that are


hoisted singly should be directly

OISD-192
Page 402 of 1178

v)

Check safety cages & guards


around moving motors/parts etc.
provided in concreting mixers.

vi)

Use Personal Protective Equipment


like gloves, safety shoes etc. while
dealing with concrete and wear
respirators for dealing with cement.

6.4.6

At the end of day's work, surplus hot


bitumen in tar boiler shall be
properly covered by a metal sheet,
to prevent anything falling in it,

vii)

Earthing
of
electrical
mixers,
vibrators, etc. should be done and
verified.

6.4.7

viii)

Cleaning of rotating drums of


concrete mixers shall be done from
outside. Lockout devices shall be
provided where workers need to
enter.

If bitumen accidentally falls on


ground, it shall be immediately
covered by sprinkling sand, to
prevent anybody stepping on it.
Then it shall be removed with the
help of spade.

6.4.8

For cement concrete roads, besides


site barricading and installation of
warning signs for traffic diversion,
safe practices mentioned in the
chapter on "Concreting", shall also
be applicable.

6.5

CUTTING/WELDING

6.5.1

Common
hazards
involved
in
welding/cutting are sparks, molten
metal, flying particles, harmful light
rays, electric shocks etc. Following
precautions should be taken: -

ix)

Where concrete mixers are driven


by internal combustion engine,
exhaust points shall be located
away from the worker's workstation
so as to eliminate their exposure to
obnoxious fumes.

x)

Don't allow unauthorised person to


stand under the concreting area.

xi)

Ensure
adequate
lighting
arrangements
for
carrying
out
concrete work during night.

xii)

Don't allow the same workers to


pour concrete round the clock. Insist
on shift pattern.

xiii)

During pouring, shuttering and its


supports should be continuously
watched for defects.

6.4

ROAD WORK

6.4.1

Site shall be barricaded and


provided
with
warning
signs,
including night warning lamps at
appropriate locations for traffic
diversion.

6.4.2

Filled and empty bitumen drums


shall be stacked separately at
designated places.

6.4.3

Mixing aggregate with bitumen shall


preferably be done with the help of
bitumen batch mixing plant, unless
operationally non-feasible.

6.4.4

Road rollers, Bitumen sprayers,


Pavement finishers shall be driven
by experienced drivers with valid
driving license.

6.4.5

Workers handling hot bitumen


sprayers or spreading bitumen
aggregate mix or mixing bitumen

OISD-192
Page 403 of 1178

with aggregate, shall be provided


with PVC hand gloves and rubber
shoes with legging up to knee joints.

i)

A dry chemical type fire extinguisher


shall be made available in the work
area.

ii)

Adequate
ventilation
shall
be
ensured by opening manholes and
fixing a shield or forced circulation of
air etc, while doing a job in confined
space.

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