Table of Contents

OVERVIEW ......................................................................................................................................................................... 3
PURPOSE............................................................................................................................................................................. 3
AUDIENCE........................................................................................................................................................................... 3
DISCLAIMER ...................................................................................................................................................................... 3
COPYRIGHT........................................................................................................................................................................ 3
CAUTIONS / WARNINGS ................................................................................................................................................ 4
VIEW TENDERS FREE OF COST ................................................................................................................................... 4
1. INTRODUCTION TO THE BROWSER ..................................................................................................................... 5
2. LOGIN SCREEN.............................................................................................................................................................. 5
3. LOGIN PROCEDURE .................................................................................................................................................... 7
4. MODIFY PASSWORD................................................................................................................................................... 9
5. A FEW ANNOTATIONS ON VARIOUS FEATURES ............................................................................................... 9
6. SELECTION / SWITCHING OVER DEPARTMENT .............................................................................................10
7. REQUEST FOR TENDER ...........................................................................................................................................11
8. UPLOADING OF SUPPORTING DOCUMENTS ....................................................................................................19
9. ATTACH / DOWNLOAD DOCUMENTS AND SUBMISSION PROCEDURE ...................................................21
10. CONFIRMATIONS ON TENDER SUBMISSION .................................................................................................25
11. WITHDRAWAL OF TENDER.................................................................................................................................27
12. OPENING EVENT .....................................................................................................................................................28
13. DISQUALIFIED / WITHDRAWN TENDERS......................................................................................................29
14. CONTACT US.............................................................................................................................................................29

Overview
Tender Wizard is an exclusive, most vibrant end to end solution for buying / selling of products and
services through tendering process. It supports A - Z activities of tendering based on proactive work flow
concept. Fine details of tendering like vendor registration, tender announcement and corrigendum,
tender form processing, opening, negotiation and tender awarding are supported in a real time
interactive environment. Tender Wizard creates a true dynamic market place for both buyers and
vendors to interact with each other and transact business.
Purpose
The objective of developing the TENDERWIZARD is to automate the tendering process across the state of
Madhya Pradesh. The key objectives of this exchange are reduced inventory, consistency in costs across
all departments, consistent and sustainable Vendor Development, transactional effectiveness,
procurement lead time reduction, transparency etc.,
Audience
This product is extensively used by the Government officials and contractors to enhance the transparency
in the day to day tendering activities of the Government offices as well as in contractor community.
4. Disclaimer
The information contained herein is subject to change without notice and should not be construed as a
commitment by MPSEDC or TCS/Antares. No responsibility is assumed for the reliability of software or
equipment that is not supplied by MPSEDC or TCS/Antares.
Copyright
This document is confidential and proprietary information of MPSEDC or TCS/Antares. It should not be
disclosed in whole or in part to any third party except to whom it has been submitted with the express
written authorization and should not be duplicated in whole or part for any other purpose other than
evaluation of the Technical capability of TCS/Antares and shall be returned upon request.
Any reference used in this response is proprietary and is covered under non-disclosure agreement. The
information should not be divulged to any other party other than for whom it is intended. Clients and
partners may not be contacted about these references or divulge the information contained there-in
unless duly authorized by MPSEDC or TCS/Antares.
All rights reserved. Unauthorized copying is strictly prohibited.

CAUTIONS / WARNINGS
1. View & request the tenders on time.
2. The tenders which are due for request can be viewed in Unapplied Status.
3. Strictly attach all the general documents in the Tender Document screen which are uploaded
in the website.
4. With respect to the below mentioned fig

Point No 1: Displays time left for the closing of the Bid submission.
Point No 2: Displays Token no once the tender is submitted.
Point No 3 : Displays tender details and Corrigendum
Pont No 4: Print of the Tender documents page can be obtained.

5. Down load and save the Schedule B in the same name. Do not change the name of SCHEDULE B
any time.
6. If the contractor is DISQUALIFIED from the tender, then the details of that tender can be found in
Disqualified/Withdrawn section.
View tenders free of cost
To download the tender notifications and corrigendum free of cost from website, follow the steps given
below:
Click TENDER FREE VIEW on the home page.
Provide all or any one of the options like Tender Number, Region, Estimated Cost, Request Dates
(from and to), Tender Submission date or any key words from Tender Description
Click Submit to view the results. A list of tenders shall appear on the screen.
Click
to email the notification. Provide email ids, Subject and click Send Mail to send the notification
to the required Id.
Click
to print the notification.
Click

to view the cost free documents.

1. Introduction to the browser

Click / Double Click
to open the Microsoft Internet Explorer (This icon can be located on the
Desktop of the computer).

FIGURE NO.1
2. Login screen
Type the website address www.mpeproc.gov.in in the address bar and click Go to access the Login
Screen.

FIGURE NO.2

3. Login procedure
Enter USER ID and PASSWORD provided by the service provider as shown above (Username and
Password). Click Login to login to the website.
After clicking on Login Click on SELECT THE CERTIFICATE (As shown in Figure No. 3) Select the
certificate and click on Authenticate (As shown in Figure No. 4) Type the password of PKI-key
(hardware key) (As shown in Figure No. 4 (a)) Then click on LOGIN (As shown in Figure No. 4 (b))
then again reenter the website Login password (As shown in Figure No.5)  and enter into the site.

Figure No.3

Figure No.4

Figure No.4 (a)

Figure No.4 (b)

Figure No.5

As a security purpose, the system automatically asks the user to change the password as shown in Figure
No. 3 during the first login. Enter the Old and New Password then click Submit to update the new
password. The user needs to login once again with the new password (note that User Id remains the
same) which gives the user the authentication to the change of password.
4. Modify password

FIGURE NO.6
5. A few annotations on various features
The following screen explains the user about all the modules which are displayed once the user, login into
the system.

FIGURE NO.7
6. Selection / Switching over department
After login, if user wishes to switch from one department to another, then click "Select Company" as
displayed below (figure No.8), a list appears as displayed in the figure No. 9, select the department and
proceed.

FIGURE NO.8

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FIGURE NO.9

7. Request for tender

Once the user logs in to the system, by default In Progress screen will be displayed where all the
applied tenders are viewed.
Click Unapplied to view the new / unapplied tenders. If the tender is due for request, then a Blue color
icon will appear on the screen as displayed below:

FIGURE NO.10
Once clicked on the request icon the system will direct to the payment page as shown in the fig no 10(a)

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FIGURE NO.10(A)
Click on the link All types of payment fig 10A
Process for e-payment:
Select the Bank in the given list which will redirect to the respective bank websites the screens for
payment made through net banking as well as card is given in the below fig

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13

Net banking :

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15

Credit/Debit Card:

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Note down the Transaction No for future reference. Clicking on Ok button will re-direct to the e-Procurement
website.

NEFT: The National Electronic Fund Transfer (NEFT) can be opted during payment of form fee. The NEFT
code will be automatically assigned to the user. The amount towards form fee should be credited to the
departments account through any bank along with the NEFT challan provided in the website. It takes 24
working hours to get reconciled (Figure no 10A)
OTC: Over The Counter (OTC) can also be opted during payment of form fee. In this case, the user has to
download the form from the website, fill up, visit the particular bank tied up with the GoP, produce the
filled form and pay the fees over the counter. Then the banker provides one code for the above payment.
It takes 24 working hours to get reconciled (Figure no 10A)
Similarly the vendor has to pay the processing fees or else the vendor will not get the tender documents
also will not be qualified for the tender.

After requesting the tender, the tender can be accessed through In Progress section and the status of
the tender will be displayed as Received as shown in the below mentioned figure

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To check for any corrigendum (In UnApplied/In Progress):

User has to click on Line # as shown in below figure

Once clicked, below screen will display

As shown in above figure, user can download the letter/corrigendum uploaded by department by clicking
on the links under Document. Also to check the details click on Action Icon as shown in above figure.
When clicked on Action Icon, below screen with details will display.

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8. Uploading of supporting documents

Click Documents Library link to upload all the necessary supporting documents for the tender. This
activity will reduce the users work. This is independent from the Tender. This is a library where all
supporting documents can be saved.
Click Upload New File whenever user needs to upload the new attachments. These documents can be
attached for any number of tenders applied by the user.
Note: Avoid using special characters in file name, attach name, description while uploading any
document to the general document library.

FIGURE NO.11

The Documents which are obsolete can be archived by selecting the document and clicking on the archive
button as shown in the above fig.

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The archived document can be viewed by clicking on Show Archived Files button.

9. Attach / Download documents and Submission procedure

Click

to view the tender documents which are received by the user as shown in below figure.

FIGURE NO.12
Click Attach link to upload all the general documents which are already uploaded in the General
Document Screen (refer steps to upload the supporting documents explained in Figure No11). This is the
important and first step to be performed to avoid disqualification.
Click on Update/Pay Now link to feed the EMD details and upload the scanned EMD as shown below in
Figure No. 13.
In case of NEFT and OTC, the respective forms should be filled and the payments will be made online.
IPG (Internet payment Gateway)/Net Banking: If the payment is done through the e-payment then click on

the links Internet Banking for net banking services and Internet payment Gateway for payment
through credit/debit card as shown in the figure no 14. The further process will be same as explained
during the form fee payment.

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NEFT: The National Electronic Fund Transfer (NEFT) can be opted during payment of EMD. When clicked
on the NEFT Challan link a challan will be generated with the unique account number. The Vendor should
pay the EMD amount along with the challan where the bank will assign a UTR number for the same. The
same should be updated in the system by the vendor so that he can proceed further for submission.
(Figure no 14)
OTC: Over The Counter (OTC) can also be opted during payment of EMD. In this case, the user has to
download the preprinted challan from the website. Make the payment at the respective bank that is if the
challan is of HDFC then make the payment at HDFC bank branch. The unique code for the transaction will
be provided by the bank for the same and the vendor has to update the same in the system as in case of
NEFT. (Figure no 14)
Note: In both NEFT and OTC payments the challan generated in the system should not be altered
and the vendor should follow the instruction printed in the challan strictly.
Other mode of payment: The user may also opt for any other mode of payment like
DD/Cheque/Cash/NSC/FDR etc., as shown in the figure below. Click Scan to upload the soft copy of the
DD/Cheque/Cash/NSC/FDR etc., as shown below in Figure No. 13 Once the user finishes with the filling
and uploading of scanned BG/DD etc., the Red Color will automatically turn to Black Color which
prove that the user is two steps ahead for the submission.

FIGURE NO.13

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FIGURE NO.14
Download documents and Submission procedure:
5. Click Download link available against each document to download the respective Document
(Technical/Price Sheet) and fill the same without changing the File Name and save on to the
computer.
6. Click Upload (refer Figure No. 12), select the filled file which was already filled and saved in the
same name. At this stage the following screen will appear and select your digital certificate, follow
the steps 1 to 4 detailed in the figure no. 15 and click Done to upload the filled Schedule B to the
tender. Further, for any document uploads except EMD and form fee, the following screens (figure
No. 15) will appear and the user need to select the Digital Signature to authenticate the document:

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FIGURE NO.15
7. The Mandatory document requested by the department will also appear in red color. The same
can be updated by clicking on the link Upload/Attach link available against each document
which will redirect to Document library page where the desired file can be attached.
8. Note that when the user uploads the filled Technical/Price Sheets/EMD/Mandatory Documents
etc, the Red Color will automatically turn to Black Color which signifies that user is ready for
the final submission.

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10. Confirmations on tender submission

Once the EMD, Form Fee, Technical Sheet, Price Sheet, Supporting documents etc. are uploaded, click
Submit the tender form on the tender document screen as shown in the figure no 15 (a) The user
should compulsorily attach at least one document from general document section if it has made
mandatory from the department side.

FIGURE NO.15(A)

Once the user submits the form, the following confirmations shall appear as an authentication to the
submission of the tender. Preserve the printout of confirmation as shown in Figure No.16, 17 & 18 as a
proof of submission.
Note that the status of the tender will be changed as Submitted, once user click on the final submission
button.

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FIGURE NO.16
The above screen list out the documents attached for the tender. Select the term and condition and click
on OK, the alert message will appear as shown in the figure no. 17, again click OK, acknowledgement
screen will appear as shown in figure no. 18.

FIGURE NO.17

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FIGURE NO.18
11. Withdrawal of tender
In case, the vendor needs to withdraw his submitted bid, then click Withdrawal as shown below and
provide reason for withdrawal and proceed. The tender will be moved to Disqualified / Withdrawal
section. Once withdrawn, tenders cannot be taken back.

FIGURE NO.19

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12. Opening event

Vendors can view the opening event sitting at their own places using internet connection. The tender will
be moved to Opened / Awarded section once it is opened by the tendering authority (as shown in figure
No. 20). If the vendor is not disqualified then the status will be shown as In the Race (as shown in figure
No. 20).

FIGURE NO.20
Even competitors bids sheets can be downloaded from the website as shown in figure No.21.

FIGURE NO.21

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13. Disqualified / Withdrawn tenders

The disqualified and withdrawn tenders are moved in to Disqualified / Withdrawn section. During these
activities the reason for the same will be saved and can be retrieved as shown in figure No. 22:

FIGURE NO.22
14. Contact us
For any further clarifications / queries on e-Tendering, contact below contact Nos.:
E-Procurement Cell Address:

***Thank You***

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