Hotel Management Database Project

RAWALPINDI COLLEGE OF COMMERCE
DATABASE PROJECT
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DATABASE PROJECT

HSSC Part-II
FEDERAL BOARD EXAMINATION
DATABASE PROJECT REPORT

RESCUE 1122
SUBMITTED BY:
ZARA AKHTAR
NEHA HAFEEZ KHAN
KAINAT BIBI
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CERTIFICATE
It is certified that Mrs. _______________________________________
Roll No. _______________ studying in __________ is a bonafide
student of RAWALPINDI COLLEGE OF COMMERCE, Rawalpindi.
She has completed the database project in MS-Access for the
2015-2016 according to the syllabus of the Federal Board of
Intermediate and Secondary Education, Islamabad.
__________________
Signature of Computer Science Teacher
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Date
DATABASE PROJECT
___________________
Signature of Examiner
Date
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DATABASE PROJECT
TABLE OF CONTENTS
1. INTRODUCTION
Introduction
Preamble
History
Mission
Emergency Services Academy
Services
Aims And Objectives
2. EXISTING SYSTEM
Existing System
10
Drawbacks Of The Existing System

Time Factor
10
11
Data Inconsistency
11
Data Redundancy
11
Danger Of Losing Data
11
Expense On The Firm's Budge
11
3. PROPOSED SYSTEM
Proposed System
13
Advantages Of The Proposed System
13
Efficiency
13
Multi-User Environment
13
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Useful For Data Entry, Modification And Detection
14
Data Centralization
14
Parallel Approach
14
4. SYSTEM DESIGN
Data Dictionary
17
Entity Relation Diagram
19
Tables in Design and Datasheet view:
20
Relationship Diagram
25
Forms
26
Queries
29
5. REPORTS
Department Report
32
Employees Report
32
Task Report
33
Project Report
33
Vehicle Report
34
6. USER GUIDE
35
7. GLOSSARY 37
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CHAPTER 1
INTRODUCTION
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1.1 INTRODUCTION
Punjab emergency service (rescue1122) is the first successfully tested model of
trained Emergency service in Pakistan. The government of Punjab has established
this emergency service through legislation to provide a system for emergency
Preparedness, Response and Prevention.
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The service has been established for proper management of emergencies such as
road traffic accidents, building collapse, explosions, fires and disasters which
cause dangers to the lives and properties of citizens of Pakistan.
1.2 PREAMBLE
Whereas it is expedient to establish an emergency service to maintain a state of
preparedness to deal with emergencies, to provide timely response, rescue and
emergency medical treatment to the persons affected by emergencies and
recommending measures to be taken by related organizations to avoid
emergencies.
1.3 HISTORY
Punjab emergency Service 1122 evolved from Punjab Emergency And Ambulance
Service (Rescue1122) Pilot Project on 14 th Oct 2004. Rescue 1122 was launched in
2005 as a small project of ambulance service (Punjab Emergency and Ambulance
Service) under Provincial Health Department, Punjab. This service has been a
great success by rescuing over 36,000 victims of emergencies since Oct 2004.
Then the service accepted the challenge of establishing a modern fire service and
disaster emergency response teams in Pakistan.
1.4 MISSION
A safer Punjab by reducing the mortality due to accidents, emergencies and
disasters.
1.5 EMERGENCY SERVICE ACADEMY

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In order to ensure sustainable human resource development in the long neglected

and essential field of emergency and disaster management, Emergency Service
Academy has been established in the vacant government premises and the
construction of a purpose built campus is underway. The Academy is also in
process of getting international accreditation to ensure quality of training. This
emergency service academy with training manikins' lab, rescue simulation
building, incident training equipments and training for disaster management is
the first training institute of its kind in Pakistan and can potentially train human
resource in the field of emergency not only for the country but also for the region.
1.6 SERVICES
Rescue 1122 can provide following major services province wide:
Ambulance Service
Fire Emergency Service
Disaster Emergency Service
Water Rescue Service
1.7
AIMS AND OBJECTIVES
Establishment of a system for Emergency preparedness, Response and

prevention.
Development of Safer Communities through proactive approach towards

Emergency Management and Training.
To have positive socio-economic impact on the society by reducing deaths

and disabilities due to injuries amongst young able bread winners.
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CHAPTER 2:
EXISTING
SYSTEM
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2.1
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EXISTING SYSTEM
Punjab Emergency Service (rescue 1122) is the tested model of trained

Emergency Service in Pakistan. In this organization it is crucial for the staff to
work in manual environment. It should be equipped with all modern facilities. As
Rescue 1122 has many related organizations and branches so these need to be
linked with each other through proper system. So it has to be make sure that its
every branch is provided with everything a successful organization needs. A brief
of some facilities is as follows:
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Modern Machinery
Internet Facility
Networking Infrastructure
Transport Facility
Database Research System
2.2 DRAWBACKS OF THE EXISTING SYSTEM

The problems with the current system in Rescue 1122 are:
2.2.1 TIME FACTOR

In such a system when information is of non routine nature is needed, it take
weeks to assemble data from various fields and write new program to produced
the required reports. It becomes time consuming to retrieve any previous record.
2.2.2 DATA INCONSISTANCY

If one department has data that is required by any other department, it is
awkward to obtain it. A second copy of the file could be made but this would be
obviously soon lead to problems of inconsistency
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2.2.3
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DATA REDUNDANCY
The same data is duplicated in many different files known as data redundancy
2.2.4 DANGER OF LOSING DATA
As there is no proper computerized system so much data is lost due to manual

work.
2.2.5 EXPENSE ON THE FIRM'S BUDGET
Each department has to have a head which is an expense on the firm's budget
because of manual work.
CHAPTER NO. 3
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PROPOSED
SYSTEM
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3.1 PROPOSED SYSTEM
The system proposed to disorganization should be to maintain their data in order

to save it from being lost. In order to provide efficient solution for the problem
being faced, A new system is proposed after making comprehensive study of
existing system. The proposed system should update data on regular basis and
collect data for research and analysis purposes as it is a computerized record
keeping system known with a lot of advantages.
3.2 ADVANTAGES OF THE PROPOSED

SYSTEM
The proposed system is very useful. Some of its advantages are:
3.2.1EFFICIENCY
The proposed system provided to this organization will be an efficient one.
3.2.2MILTI-USER ENVIORNMENT
It would be capable enough to be implemented on multi-user environment.

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3.2.3 USEFUL FOR ENTRY, MODIFICATION

AND DETECTION
The sheared data will be resistant on the client computer. This would be useful for
the entry, modification and detection.
3.2.4 DATA CENTRALIZATION
All the data belonging to the entire organization is centralized in a common pool
of data, accessible by all applications. This solve the problem of redundancy and
inconsistency
3.3 PARALLEL APPROACH
The present system will be implemented using parallel approach. In this approach,
the existing system continuous to function in parallel with the new system so that
results generated by it can be verified. When the organization will become fully
satisfied with the functionality and output of the system, the old system will be
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discarded. This system will be useful for the organization as it is easy to maintain
and helpful for many purposes.
CHAPTER NO. 4
SYSTEM
DESIGN
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DATA DICTIONARY
DEPARTMENT TABLE:
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EMPLOYEE TABLE:
PROJECT TABLE:
TASK TABLE:
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VEHICLES TABLE:
ENTITY RELATIONSHIP DIAGRAM

No of
employee
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Department ID
Employee
name
Departm
ent
Department
name
Vehicle
code
Works in
Address
Employe
e
Project ID
Employee
ID
Project
Department
ID
Project
name
Status
Performs
Drives
Contains
Vehicles
Task
Project ID
Starting
date
Employee
ID
Ending date
Status
Vehicle
code
Vehicle
type
Employee
ID
DEPARTMENT TABLE
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TABLE IN DESIGN VIEW:
TABLE IN DATASHEET VIEW:
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EMPLOYEE TABLE
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PROJECT TABLE
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TASK TABLE
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VEHICLES TABLE
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RELATIONSHIP
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FORMS
DEPARTMENT FORM:
EMPLOYEE FORM
:
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PROJECT FORM
TASK FORM:
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VEHICLE FORM:
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QUERIES
DEPARTMENT QUERY:
EMPLOYEE QUERY:
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PROJECT QUERY:
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TASK QUERY:
VEHICLES QUERY:
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CHAPTER NO 5
"REPORTS"
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REPORTS
DEPARTMENT REPORT:
EMPLOYEES REPORT:
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PROJECT REPORT:
TASK REPORT:
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VEHICLES REPORT:
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CHAPTER NO 6:
"USER GUIDE"
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MAIN SWITCH BOARD:
When we click on Department form button on the

switchboard, it will open Department form.
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CHAPTER NO 7
"GLOSSARY"
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ACCESS
Access is a Microsoft product and is commonly used by developers to develop
small dynamics applications. Access allows developers to create applications
within Access itself for enabling easy data manipulation by the users
DATABASE
A Database is used to hold relational information. It is computerized system for
storing information in a structured easily accessible form.
RDBMS
RDBMS stands for relational database management system. In a relational
database, the data is stored in rows and columns
TABLE
A Database table is made up of one or more column definitions and the
associated data in the form of database rows.
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FORM
A form is a window that displays a collection of controls such as labels, check
boxes, text boxes and lists for Viewing, entering and editing the information in a
database field.
QUERIES
Queries are grouped together information to your database and organize it either
for use in reports or for viewing on screen in datasheet view or in a form.
REPORTS
Reports are used for printing information from a database. A report can combine
data from more than one table
RELATIONSHIP
A relationship is a link or association between entities of the tables.
ENTITY-RELATIONSHIP DIAGRAM
An entity-relationship diagram is a diagrammatic way of representing the
relationship between the entities of tables in a database.
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RAWALPINDI COLLEGE OF COMMERCE

RAWALPINDI COLLEGE OF COMMERCE

RAWALPINDI COLLEGE OF COMMERCE

DATABASE PROJECT REPORT

RAWALPINDI COLLEGE OF COMMERCE

RAWALPINDI COLLEGE OF COMMERCE

RAWALPINDI COLLEGE OF COMMERCE

Emergency Services Academy

Aims And Objectives

Drawbacks Of The Existing System

Danger Of Losing Data

Expense On The Firm's Budge

Advantages Of The Proposed System

RAWALPINDI COLLEGE OF COMMERCE

Useful For Data Entry, Modification And Detection

Entity Relation Diagram

Tables in Design and Datasheet view:

RAWALPINDI COLLEGE OF COMMERCE

RAWALPINDI COLLEGE OF COMMERCE

RAWALPINDI COLLEGE OF COMMERCE

1.5 EMERGENCY SERVICE ACADEMY

RAWALPINDI COLLEGE OF COMMERCE

In order to ensure sustainable human resource development in the long neglected

AIMS AND OBJECTIVES

Establishment of a system for Emergency preparedness, Response and

Development of Safer Communities through proactive approach towards

To have positive socio-economic impact on the society by reducing deaths

RAWALPINDI COLLEGE OF COMMERCE

RAWALPINDI COLLEGE OF COMMERCE

Punjab Emergency Service (rescue 1122) is the tested model of trained

RAWALPINDI COLLEGE OF COMMERCE

Database Research System

2.2 DRAWBACKS OF THE EXISTING SYSTEM

2.2.1 TIME FACTOR

2.2.2 DATA INCONSISTANCY

RAWALPINDI COLLEGE OF COMMERCE

2.2.4 DANGER OF LOSING DATA

As there is no proper computerized system so much data is lost due to manual

2.2.5 EXPENSE ON THE FIRM'S BUDGET

RAWALPINDI COLLEGE OF COMMERCE

RAWALPINDI COLLEGE OF COMMERCE

3.1 PROPOSED SYSTEM

The system proposed to disorganization should be to maintain their data in order

3.2 ADVANTAGES OF THE PROPOSED

The proposed system provided to this organization will be an efficient one.

It would be capable enough to be implemented on multi-user environment.

RAWALPINDI COLLEGE OF COMMERCE

3.2.3 USEFUL FOR ENTRY, MODIFICATION

3.2.4 DATA CENTRALIZATION

3.3 PARALLEL APPROACH

RAWALPINDI COLLEGE OF COMMERCE

RAWALPINDI COLLEGE OF COMMERCE

RAWALPINDI COLLEGE OF COMMERCE

RAWALPINDI COLLEGE OF COMMERCE

ENTITY RELATIONSHIP DIAGRAM

RAWALPINDI COLLEGE OF COMMERCE

RAWALPINDI COLLEGE OF COMMERCE

TABLE IN DESIGN VIEW:

TABLE IN DATASHEET VIEW:

RAWALPINDI COLLEGE OF COMMERCE

TABLE IN DATASHEET VIEW:

RAWALPINDI COLLEGE OF COMMERCE

TABLE IN DATASHEET VIEW: