Zktime5.0Attendance Management Software User ManualV1.0

ZKTime5.
0 Attendance Management Software User

Manual
Version:1.0
Date: August2011
AboutthisManual:
This manual provides ZKTime5.0 software operation instruction, for
example install and uninstall program, collect data, assign shift and
outputreport,etc.
ZKTime5.0AttendanceManagementSoftwareUserManual
CONTENTS
CHAPTER 1 ..................................................................................................1
1.
InstallandUninstallProgram........................................................................1
1.1BeforeInstallation...................................................................................1
1.2InstallProgram .......................................................................................2
1.3UninstallProgram...................................................................................8
1.3.1UninstalltheSoftware .................................................................8
1.3.2UninstallFingerprintSensorDriver..............................................9
1.4WorkFlowoftheSoftware......................................................................9
CHAPTER 2 ....................................................................................................1
2.ProgramManagement........................................................................................1
2.1ExchangeDatabetweenDeviceandProgram...........................................1
2.1.1DeviceManagement....................................................................1
2.1.2 UploadandDownloadData .......................................................10
2.1.3RealTimeMonitor ....................................................................16
2.1.4UFlashDiskManagement.........................................................17
2.1.5ShortMessageManagement ......................................................26
2.2Maintenance/Options ............................................................................39
2.2.1DepartmentManagement...........................................................39
2.2.2EmployeeMaintain ...................................................................42
2.2.3AdministratorSetting.................................................................60
2.2.4MaintenanceTimetables ............................................................69
2.2.5ManagementShiftSchedules .....................................................77
2.2.6EmployeeSchedule ...................................................................80
2.2.7HolidaysMaintenances..............................................................91
2.2.8LeaveSetting ............................................................................94
2.2.9AttendanceRule ........................................................................97
I
2.2.10DatabaseOption .................................................................... 103

2.2.11SystemOption....................................................................... 109
2.3HandleAttendance.............................................................................. 115
2.3.1EmployeeLeavingonBusiness/AskingforLeave................... 115
2.3.2HandleEmployeesForgettingtoClockIn/Out......................... 124
2.3.3ComingLate/LeavingEarlyCollectively................................. 127
2.4Search/Print ....................................................................................... 129
2.4.1AttendanceRecord .................................................................. 129
2.4.2 Current Employees On-Duty Status ............................ 137
2.4.3AttendanceCalculatingandReports......................................... 140
2.4.4SystemOperationlog .............................................................. 172
2.5DataManagement............................................................................... 173
2.5.1InitializeSystem...................................................................... 173
2.5.2ClearObsoleteData................................................................. 173
2.5.3BackupDatabase..................................................................... 175
2.5.4ImportACData....................................................................... 176
2.5.5Export ACData....................................................................... 178
2.6AccessControl(doormanage)Setup ................................................... 180
2.6.1Timezone ............................................................................... 180
2.6.2Group ..................................................................................... 185
2.6.3UnlockCombination ............................................................... 188
2.6.4AccessControlPrivileges ........................................................ 191
2.6.5UploadOptions ....................................................................... 200
CHAPTE 3 ............................................................................................... 203
Appendices ....................................................................................................... 203
3.1SetDate.............................................................................................. 203
3.2SelectEmployee ................................................................................. 204
3.3SelectDepartment............................................................................... 204
3.4SelectEmployeeinDepartment........................................................... 205
II
3.5DataTableToolBar ............................................................................ 205

3.6ExportData ........................................................................................ 207
3.7AdvancedExport ................................................................................ 209
3.8DownloadingPhotosAutomatically.................................................... 214
3.9HowtoGenerateLicenseFiles ............................................................ 218
3.10 Check New Version....................................................................... 220
CHAPTE 4 ................................................................................................. 224
4. EnduserLicenseAgreementfirThisSoftware............................................... 224
CHAPTE 5 ................................................................................................. 228
TroubleShooting............................................................................................... 228
III
CHAPTER 1
1. InstallandUninstallProgram
1.1BeforeInstallation
Please install online fingerprint sensor driver if you want to enroll
fingerprintthrough the AttendanceManagementsoftware.
1.If
the
4000
or
previous
version
driver
(Biokey200/URU4000/URU40000B) have been installed before, you
mustuninstallitfirst,theoperation stepsasbelow:
(1) Run "Add/Delete program" in control panel, uninstall fingerprint
sensordriver
(2) Run "Regedit.exe"in "Run"ontheStartingmenu,anddelete thekey
values of HKEY_LOCAL_MACHINE\Software\DigitalPersona, if the
valueexists
(3) Delete all "DP*.dll" under the directory of windows\system32
"windows\systeminwin98"
(4) Delete the folder "biokey200" under the directory of Program
files\zksoftware,ifthefolderexists.
Restart your computer after uninstall, then install online fingerprint
sensordriver.
2. If fingerprint sensor driver wasn't installed before, install the driver
directly.
JNote1.Softwareenvironment: WindowsXP, Windows2000,

Windows 2003, Windows Vista 32 bits, Windows Vista 64 bits (USB
1
Communication does not support), Windows 7 32 bits, Windows 7 64

bits
2.Softwaresupportdatabase: Access,SQLServer.
1.2InstallProgram
Youhadbetterturnoffalltheotherprogramsbeforeinstalling,toavoid
collisionduringtheinstallingprocess.
Note: the following demonstration software version may be not
identical with your CD contents, please follow the CD installing
process.
1. Insert the CD into your CDROM, theinstallation program will run
automatically
2. The software supports Simplified Chinese, Traditional Chinese and
English,selectthelanguageyouwanttoinstall,and click"Next"
Tips:click"Cancel"buttontoabortinstallation.
3.Thenextstepis"Endusersoftwarelicenseagreement"dialog,please
2
readcarefully.Clickon "IAgree"enterthenextinstallingprocess
4.Inthisinterfaceyoucanselecttheinstallingdirectoryofthesoftware,
Click "Next",enterthenextstep
5.Inthisstepyoucanchoosethecomponentwhichyouwanttoinstall,
such as fingerprint sensor driver, attendance management program and
user manual. Click on" "if you need it (recommend to select all
components except it has been installed), then click on "Next", go to
thenextpage
6.Inthisinterface,youcanchangethenameanddecidewheretoplace
theprogram'sshortcuts.Click "Next",turntothenextstep
7.Click Nextbutton,turntothenextstep:
8. Click "Install" the software start to install and copy the files to the
harddiskuntilthefingerprintsensordriverstarttoinstall.Ifyoudidnt
5
selecttoinstallitatstep5,theprocesswillturntostep10andendthe
installation.
9. This interface will inquire you to select components to install, we

recommend selecting them all, then clicking on Next, entering the
nextstep
10. The fingerprint sensor driver start installing, when the process is
completed,thedialogboxwillinquireyoutorestartthe computernow
orlater.Thedriverwillworkwhenthecomputerrestarted
11. Click"Finish"tocompletetheinstallation.
7
Theshortcutswillappearonthewindows,clickthisicon
on thedesktop toentersoftware
1.3UninstallProgram
1.3.1UninstalltheSoftware
If you do not need this software anymore, you can uninstall it from
computerasbelow:
Closethe attendancemanagementprogram.
Run "Add/Delete program" in control panel, choose attendance
managementsystemanduninstallit.
Alternatively, choose Start > Program > Standard version of
attendance management system > Uninstall the attendance
8
managementsoftware
Forclearallthesoftware,youneed toenterdirectorytodeletethefolder
wherethesoftwareinstalled.
1.3.2UninstallFingerprintSensorDriver
If you do not need to use the fingerprint sensor anymore, you can
uninstall it. Run "Add/Delete program" in control panel, uninstall
fingerprintsensordriver.
1.4 WorkFlowoftheSoftware
1.Downloadsuser'sfingerprintorthecardwhichhavebeenenrolledin
theDevicetosoftware"ConnectDeviceDownloaduserinfoandFp"
2.Uploademployee'snameandothermaterialswhichhavebeenmodify
inDeviceintheEmployeemaintained"ConnectDeviceUploaduser
infoandFp"
3.AssignEmployeetodepartment"enterDepartmentmanagement"
4.SetupShiftScheduleandTimetable "enterMaintenanceTimetable"
5.SetupShiftSchedule"enterManagementShiftSchedules
6.Assigntheemployee Schedule"enterEmployeeSchedule"
7. Download attendance data to software in "Connect Device
DownloadAttendanceLogs"
8.ExamineAttendancereportform"enter Attendancereport"
CHAPTER 2
2.ProgramManagement
2.1ExchangeDatabetweenDeviceandProgram
2.1.1DeviceManagement
Before downloading or uploading data from the Device with software,
ensurethatthecommunicationbetweenDeviceandPChasestablished.
Soconnectthedevicetothesystemfirstly,inputtherelatedparameter,
after create connection successful, uploading or downloading data is
available.
DeviceMaintenance
Click "Device Maintenance" in the main interface or click "Device
Maintained"inMyDeviceList,inhereyouareabletocompletetoadd,
cancel,andmodifyDevice.
There are two default communication modes provided in the system,

one is RS232/RS485, another is Ethernet. Some specify machine is
designedwithUSBcommunicationmode(suchasH2),formoredetail,
please refer to corresponding "User Manual", the using method please
viewtheexplanation below:
u Add: User may newly add device, input the corresponding
connection parameter of Device, save it, the device name will
displayontheleftsidelist.
u Device name: named the device, which machine has been
connectedwithsystem.
u Communication mode: which way is used in communication
betweenthedeviceandcomputer.
u Baudrate:thebaudrateissamewithitinthemachine,Here.
u IPaddress:deviceIPaddress
u Communicationpassword:ifthereisthecommunicationpassword
to be set in the machine option, you must fill the same one
2
password,otherwise,notneedtofillin
u Serialnumber:Deviceidentitynumber.
u Port: The port is used by computer. The RS232/RS485 mode is
"com"portthedefaultportnumberofEthernetis4370.
u Deletion:IftheDevicewillnotbeinuseanymore,singleclickthe
device of your choice in the left side list, click on "Cancel" to
deletethisDevicefromthesystem.
u Save:Ifafterselectingandmodifyingconnectionparameterofthe
Deviceofyourchoice,click"Save"tosavetheinformation.
Note:SomemachinedoesnotsupporttheEthernetcommunication.
ItisunabletousetheEthernetmodetoconnectthemachine
Serialnumber:IfthecommunicationmodeistheRS232,pleaseinputa
randomnumberwhichbetween1~100,133~255inblankenough.If
theRS485modeisused,inputsthemachineaddress.
ConnectionDevice:theDevicewhichresideinthesystemwilldisplay
inthe"MyDevicelist",singleclicktheDevicetochooseit,thenclick
"Connect Device" button, or rightclick the Device that want to be
connected,selecttheattachedDevicefromfollowingmenuappeared.
WhenthesystemconnectwithDevice,thepromptconnecting,please
wait will appear on below right side status column, weather the link
successornotwillinformyou.
Iffailtoconnect,pleasecheck
1) Whether the Device connecting parameters equipped with
communicationparametersofthemenuoption
2)whetherthecommunicationlinelinkingwell
Disconnect
WhenthesystemandDevicecontinuetouploadanddownloaddata,
theDeviceisina"work"status,soitisunabledootheroperatingatthis
time. After uploading and downloading data, disconnect Device, and
click"Disconnect"todisconnecttheDevicecommunication.
JNote:Onthedevice,clickwiththerightmousebutton,movethe
4
cursor to appear in the menu display mode in the menu, popup menu
display options, can choose Large Icon, Small Icon, List or Report.
Thedefaultdisplaymode isReport.
4.DeviceManagement
Only when the system and the Device are at the connection condition,
the downloading data is available, directly click "AC Manage" in the
column "Machine" on the main interface left side, or choose the "AC
Manage",accessDevicemanagementmenu,choosemachinefromthe
leftlist.
1) If the device is a M100 you connect, then "Advance Option" will
appear.
Set Password for login: if want to enter the machine management

interface, you must input the management password firstly, the default
password is 888888. Many pitfalls can be avoided by changing this
password (the password consist of 6 digital figures. Other format is
invalid).
Clear all data in the equipment: system will clear up all data in the
equipmentthatinclude Userandrecord.
Notice:ifyouclearupalldata,thedatawillbedamageandunable
to be restored. To help avoid possible lost, download all data and
keepinsystembeforeperformancethisoperation
SyncDevicetime:maysynchronizetheDevicetimetothecomputer.
2)ConnectMachineofFingerprintandFace
a. this page describes the fingerprint machine information, though this
page you can view the information about this product type, product
module, serial number, firmware etc. click "Read Options", you can
knowdetailaboutthedevice.
Note:itisunabletomodifythisinformation,viewtheseonly
b. In odder to guarantee machine reliability run for long time, some
machinessupportpowermanagementfunction,suchashibernate,Power
Off,etc.ClickPowerpagination.
Click"ReadOptions",themachineidlesettingwillappearonthemain
interface:
Modify the setting you want to use, after doing this. Click "Save
Options".
c. Click Advanced Function pagination, view advanced function of
Device:
Initial Device: System will clear all data in the device, include
fingerprintandrecord.
Notice:ifyouclearupalldata,thedatawillbedamageandunable
to be restored. To help avoid possible lost, download all data and
keepinsystembeforeperformancethisoperation
Clearadminprivilege:iftheoperatorforgetthenameandpasswordin
the device,and failtoenterthe option menu, youcanusethis orderto
eliminateoldadministrator,thenreregistertheadministrator.
Sync time: Synchronize Device time to PC keep that the Device
representtimeissameasPC.
Updatefirmware:Click"UpdateFirmware"buttontoupdatefirmware,
followingpromptappear:
Click"Yes"toupgradefirmware,click"No"togiveup.Ifafterclicking
yes,displayupdatefileiswrong,informingyouthatthefirmwarein
theDeviceisthenewestone.
Note: User do not voluntarily upgrade the firmware, you must
contact and be allowed by the dealer before to upgrade the
firmware, maybe these trouble and problem which affect normal
useoccurcauseyouvoluntarilyupgrade.
CaptureFingerprintImage:Capturethefingerprintimagewhichpresent
byyoucurrentlypressfingeronthemachinesensorface.
Note:thisfunctionsomemachinedontsupportthisfunction
Download Management Record: download management record from
fingerprintmachinetosystem.
d.ClickCommSetpagination,viewthedevicecommunicationsetting,
click"ReadOptions"tolookupallcommunicationsetting.
Ifyouwanttofastmodifythissetting,maydirectlyinputcorresponding
iteminthetextbox,after modifyingit, click"SetOptions"to save in
device.
9
2.1.2UploadandDownloadData
Thisisdataexchangingwindowsforbetweenthemanagementsoftware
and Device. The exchanging windows utility is used to download or
upload recorded data and the user's information. The following
proceduresdemonstratehowtousethewindowsutilitytodownloadand
uploaddata.Before cometooperation,connectthedevicefirst.
Download Attendance log from Device: Download all records which
havepassverificationfromtheDevice
DownloaduserinfoandFPfromDevice:Downloaduserinformation,
theemployeesfingerprintcanbedownloadatsametime
Upload user info and FPto Device upload the user information and
fingerprinttogetheratsametime.
1. Download attendance log from Device: It is unable to download
data from the Device unless the system and the Device are at the
connection condition. Directly click on "Device Machine" in the main
interface right side to download data record from the Device Or enter
managementmenu,choosesdatatobedownloadfromtheDevice.
10
The system could prompt "Saving datas", by now please wait for
moment, after the completion of data downloaded, the prompts will
appear in the right side of table below, informing you that the to
downloaddatawassuccessfully,thecommunicationbetweentheDevice
andthesoftwarealreadyhasdisconnected.Thedownloadeddatashould
beaddedtothesystem,ifdataistoobigger,itispossibleneedtotake
muchmoretime.
The downloading record can completely display in the circle record
regionlikeasabovefigure.Atthesametime,thenewdatarecordwill
be stored in theemployees record data list in the system, you will be
allowed to view it from the attendance record the new user will be
storedintheemployeeinformationtableofthesystem,itisallowedto
viewthroughtheemployeesmaintenance.Afterdownloadingdata,the
systemstillcannotautomaticallycleardatawhichisstoredup inDevice.
under this option> Maintenance/Options> Downloads record>
youchooseitemasthatdownloadtherecordanddeletetherecorddata
11
ontheDevicetogetheratsametime,systemcanautomaticallyremove
datarecordfromDevice
Note: If the machine model is M100 please note! maybe the M100
machine does not needtoenrollthe userfirstdirectlythroughslip
the card to verify user identity, therefore the corresponding user
information does not possibly along with downloading recorded
data,afterthedownloading,thesoftwarecan prompt whetheradd
theseuserwhohasntbeenregisteredbutstillhastherecordeddata
tothedatabase.
2.Downloadtheuser informationfromtheDevice
Only when the system and the Device are at the connection condition,
thedownloadingdataisavailable,directlyclickon"Machine"themain
interface left side, the column Download user info and Fp, access
Devicemanagementmenu,choosedownloadthepersonnelinformation
fromtheDevice
ViewuserontheDevice:ClickonBrowseUsersinDevicebutton.
Fornewusers,itwilldisplayinthe"NewUser"column.Meanwhile,it
willsuggestnewusersaddedtothesystemdatabase.
Download:Whenthedatahastodirectlydownload,clickthebuttonto
downloads
Ifthereisanewuserin"NewUser"thecolumn,itwillpromptwhether
addthe newusertothesystem database.If user onthe Device werea
userwhichalreadyexistedinthesystemdatabase,thentheseuserscould
displayin "thereisauserinthelocaldatabase"column.
12
Highspeeddownload:When the device was connected with Ethernet, and

the data is rather much, you can use the high-speed download function
to increase the transmission speed (if you use the ZKFinger10.0 and
facial recognition algorithms equipment, this function is unavailable).
Delete:Chooseuserwhowanttobecanceledfromthelistarea,alsocan
chooseallusers.Deletefingerprint,face,orpasswordonly,justneedto
put the tick in front of the corresponding item, then click "Delete"
button, if want to select manyitem record, may hold down "Ctrl" key
andclickwithmouseatsametime.
3.UploaduserinfoandFPtodevice
When it was careless of user to cancel personnel information or many
Deviceareinusetogetheratsametime,forconvenientuse,reducethe
enrolling work, the software provide to upload personnel information
fromthedatabasetomachine.
13
TheuploaddataoperationisunabletoexecutetillsystemandDeviceis
in connection status. Directly click upload personnel information to
device in the "Related Device Operation" column, or enter Device
managementmenu,selectuploadpersonnelinformationtoDevice.
Selectemployeebydepartment:E.g.therearemaremanydepartments
inacompany,ifsomeemployeesofthedepartmentneedtobeuploaded,
you can click this department with mouse, the all employee in this
departmentwilldisplayinthelist.Shownasfollowingfigure
Upload
1) Select the employees which need to upload on the employee list.
ClickSelectallbutton,selectallemployeesselectInvertAllbutton
unselectallemployees.
Click button on the employee lists column name can screen
informationwhichdisplayontheemployeelist.Forexample,click
buttonontheIDColumn,thefollowing listwillspopup:
14
A.Clicktheidonthelisttoselect,andthenonlydisplay theselected
employeesinformationontheemployeelist.
B. Click All to select all employees, and then display all
employeesinformationontheemployeelist.
C.Click Custom,thefollowingwindowwillpopup:
Click button under ID, select search field on the dropdown list,
andtheninputvalueinthebox.Clicksingleselectbox ,chosethe
custom condition as And or OR. After setting, click OK button to
save,andthenreturnUploadwindow,thewindowintheemployeelist
will displayacustom filterissetin the conditioncorrespondingtothe
userinformation.
2)SelectmachineontheDevicelistontherightofwindow.
User info/Fingerprint/Face/Photos: Select the information need to
upload.
15
UploadinHighSpeed:WhenifthesemachinehookupbyEthernet,and
havelargequantityofdatatoupload (if you use the ZKFinger10.0 and
facial recognition algorithms equipment, this function is unavailable).
Delete: Choose this user which want to be canceled, and then choose
"Cancel"button.
Note:PleasechecktheFinerVersion(9.0or10.0),Mustensurethatthe
upload fingerprint type same with the device fingerprint version,
otherwiseunabletosuccessfullyuploaded employee information.
3).Aftercompletesetting,clickUploadbuttontostart.Itwilldisplay
theuploadprocessatthebuttonofthewindow,andshowtheoperation
recordsinthelist.Showasbelow:
2.1.3RealTimeMonitor
TherealtimeMonitorfunction makes managementsoftwareto known
employee attendance or door controlling status in time. May find and
16
dealwiththeexceptionstatus.
Run this function, It is need to open this software only, and attach the
fingerprint machine to the network, if there are many fingerprint
machineyouconnect,justneedtohookupallfingerprintmachine,after
normaluserverifysuccessfully,itsverificationrecordwillappearinthe
displayingarea:
Note:somedevicesdoesnotsupportthisfunction
2.1.4UFlash DiskManagement
In general, you can use RS232, Ethernet, RS485 and other way to
downloaddata
Whenifitisdifficulttocommunicationorfailtocommunicate,youcan
use U flash disk to upload or download employees information and
fingerprint,savethesedownloadingdatainthesoftware.
ChoosetheSystemOptionfromtheMaintenance/Option menu put
tick in USB Manage in "Function Option" pagination, so USB Disk
17
Manageinthedatamenubecomevalid.
Because the machine type is different, the data construction which has
been downloadingto U flash diskalsois different,sobefore usingthe
USBDiskManage,firstlychoosethemachinetypeyouuse.
Afterchoosing, pressthe[OK]toenterUSBDiskManage, maybethe

error occur while download data is downloading cause of the mistake
choice.
If multipleUSBflash disksareavailable,entertheSelectUDisk
interface.
18
If only one USB flash disk is available, enter the USB flash disk
managementinterfacedirectly.
ImportuserdatatoPC
Select put U flash disk into the USB slot of the fingerprint device,
choose "Menu">"U flash disk management">"Download User
Data", Press "OK", when the window inform that system copy data
successfully, take out U flash disk, andthen plug it into PC USB slot.
Start software, then click "Data">"USB Disk Manage", choose
"Importuserdata".Followinginterfacewillappear.
19
ThecurrentuserdatafilewhichhavebeeninUflashdiskwilldisplayin
"checkrecInfo"leftcolumn,afterchoosethisfile,click[Importuser
data] button, system will import data, this data will display in the
middlelisttoinformthatdownloaddatasuccessfully.
DeletedatafromUDisk:ErasealldatafromtheUflashdisk.
RemoveList:Clearemployeesinformationinthecurrentlist.
Refresh:Refresh employeesinformationinthecurrentlist
Importfromlocaldisk:ImportuserdatafromPCotherdisk.
ExportUserDatatoUflashdisk
Export user data in the software to U flash disk for saving it or
transferringotherDevice,hereyoucanselectuseryouwanttoupload,
shownasfollowingfigure.
20
You can view all employee information in the left employee brown
column click thebutton for moving data in the middle area to import
dataExportUserdataarea.
:MoveallrecordintheleftsideExportUserData area.
: Move the employee that has been selected to Export User Data
area.
:Removeallrecordinrightsidefrom ExportUserData area.
:RemovetheemployeethathasbeenselectedtoExportUserData
area.
ImporttherecorddatatoPC
Plug U flash disk into Device, select Menu>U flash Disk
Management>Download record data, Press "OK", and the window
willinformthatdownloaddatasuccessfully.TakeoutUflashdiskfrom
Device, then plug it into USB slot of PC, click Data> USB Disk
ManageandselectRecorddataimportpagination,shownasfollowing
interface.
21
TheinformationofuserdatawhichhasbeensavedinUFlashdiskwill
displayintheleftside RequireExportDatalist.Choosethisfile,Click
[Import the rec from U Disk] button, system will import data, these
data will display in the middle list to inform that download data
successfully.
DelDataFrom UDisk:ErasealldatafromtheUflashdisk
ClearList:Clearshortmessageinthecurrentlist.
Refresh:Refresh Employeesinformationinthecurrentlist.
Importfromlocal:ImportuserdatafromotherdiskofPC.
ImportShortMessage
Plug U flash disk into Device, select Menu> U flash Disk
Management>DownloadSMS,Press"OK",thewindowwillinform
that download data successfully. Take out U flash disk from Device,
thenplugitintoUSBslotofPC,clickData>USBDiskManageand
22
selectImportSMSpagination,shownasfollowinginterface
Click "Import Short SMS from U Disk", the data will be imported
system, after import data successfully, this total of data will displayin
the following prompt, all content of short message which has been
importedwilldisplayonthelist.
AddnewrectoLocal:Addtheshortmessagewhichhasnotexistedin
thesoftwareintothesoftware.
OverwritetheLocaldata:Usetheimporteddatatooverlaythedatain
software.
DelData From UDisk: Cancel the short message data in the U flash
disk.
Clear List:Cleartheshortmessageincurrentlist.
Refresh:RefreshShortmessageinthecurrentlist.
23
Exportshortmessage
Export short message in the software to U flash disk or upload this
messagetootherDevice,here,mayselectthisshortmessageyouwant
toupload,shownasfollowingfigure.
Youcanviewallshortmessageinthesoftwarefromtheleftsidecolumn,
this short message still exist in the"SMS" after it is selected, when if
therearelotofshortmessagetosearchfor,youmanyutilizefollowing
way to find it, such as short message serial No., content, Public short
message,Usershortmessage.
SelectToList:ChoosetheSMSthatwanttobeuploaded,click[Select
ToList]button,therecordwillbemovetorightsidelist.
Select all to List: Choose and remove all SMS in the system to right
sidelist.
24
ClearList:Eraseallrecordintherightsidelist,itisunabletoupload
theSMSorreselectthe SMStoupload.
Clear Selected List: Choose this record which doesnt need to be
uploaded,andthenclickthisbutton tocleartherecordfromthislist,and
then thisSMSwillbedeletedfrom therightsidelist.
Note:thisfunctionisvalidonlyforthemachinewithUflashdisk
Imagestakenintomachine
U will be preserved after the attendance photos downloaded to the
software(downloadonlytheattendancebythephoto,thatis,aftertheU
pass in a folder of all the photos). Attendance blacklist photos "bad
folderofallthephotos"canonlybereadaftertheU.
Import machine photographs:Usession willbe keptby theattendance
throughthephotos,downloadsoftwaretoview.
UData: delete U intraday attendance through the preservation of the
photos.
Note: The software supports attendance cameras can use this
feature
.
ImportImagesthatistakenbymachine
DownloadtheattendancecheckingphotocontainedbytheUflashdisk
tothesoftware(onlytheattendancephotoisavailabletodownload,that
isallthephotosinapassedfolder).Attendanceblacklistphotos"allthe
photosinthebadfolder"canonlybereadthroughtheUflashdisk.
25
ImportImages:downloadedtheattendance photosintheUflashdisk
tosoftwaretoview.
DeleteDatafromUdisk:deletepassedattendancecheckingphotosin
theUflashdisk.
feature.
2.1.5ShortMessage Management
Some type product provide a function which can send a message to
appointed person through public to person way, before using the
function,itisneedtosetupshortmessage,customizetheshortmessage
accordingtoemployee.Thenuploadtheshortmessageintothedevice.
The device fully supports two ways to upload the message. One is to
directlyuploadbyconnectedattendancedevice,antherwayistoutilize
theUflashdisktouploadit,followustakeanexampletoillustratehow
26
toupload it:
Enter the attendance software System Option under
Maintenance/Options menu, put the tick in front of SMS Content
Manage in Function Option pagination, thenSMS Content Manage
takeeffectandmayuseit.
Shortmanagement"SMS"
1.Communicationsetting
On the left side of the window of the current connection machine list,
willdisplaythecurrentconnectiondevicename.
Note:Allofthefollowingaboutshortmessageoperationisdirectedat
thecurrentconnectionmachine.
2.DatabaseOperations
The database operations of short message of basic information
maintenance mainly includes the Create message, Edit, Query, Delete
messageSendmessages,setassociationsand Queryassociations.
(1)Createmessages
27
Click
button on the Database operations bar, the
followingwindowwillpopup:
Code: Enter the window is automatically generates a 5 digit code, the

usermayberequiredtoamend.
Type:Clickthe buttontoselecttype.CanchoosePersonal,Public,
Preset.
Public: For public short , as soon as the attendance machine start the
shortmessagewillbesaw,itwillappearforever
Personal:Forapersonalshort message,itwill notshowuntilthe user
verificationispositive
Set the validity period: After choose the item, a line will add on the
interface, define the starting time and term of period of validity is
available
28
Start: The user can set the short message display starting time, set up
timepleaserefertoAppendix3.1SetDate.
Duration:Click buttontosetduration,theunitisminuteuseralso
caninputvalueinthebox.
Content:Inputcontentofthemessage.
Forexample,setasbelow:
ClickCancelbuttontocancel operation clickOKbuttontosave,

and then return the SMS management window. The message will be
displayedonthewindow.Showasbelow:
29
(2)Setassociations
Note:1.onlythetypeforpersonaloftheshortmessagecanset
associative
2. Set associations purpose is distribution of the corresponding view
permissions, only selected association employee can see the short
message.
A.AsshowninFigure,clicktheSMSwhichtypeispersonal:
30
B.Click Setassociationsbutton,thefollowingwindowwillspopup:
Selectemployeeinthelistofallusers,usethebuttononthemiddleof
windowtomoveemployee.Theoperatorcaninputsearchcontentinthe
boxaftersearchitem.ClickQuerybuttontoseetheresultinheuser
listontheleftside.
31
Thewindowbuttonoperationisdescribedasfollows:
:Selectallusers,andthenmovethemto Listof selected user.
:MovethecurrentlyselecteduserstoListofselectedusersonthe
rightsideofwindow.
: Selectusersonthe Listofselectedusersclickthisbutton tomove
them to the List of all users on the left side of window. Cancel
associations.
:MoveallusersofListofselecteduserstoListofallusersonthe
leftsideofwindow.
C.Click OKbuttontosaveclickCancelbuttontocanceloperation.
Forexampleselectusersasbelow:
D. Click OK button to return SMS management window, show as

below:
32
AsshowninFigure.Thewindowontherightassociationlistshowsthe
employeehasbeenselectedin stepsC.
(3)Queryassociations
A. Click Query associations button, the following window wills
popup:
Asshowninthefigure,thewindowisdividedintotwolists,theleftlist
isListofassociatedusers,andthislistshowstheassociateduserbranch
department, registered number, name and number of associations.
33
Number of associations is associated with the total number of short

messagethe user associated. Theright list is Associated SMS display
theselecteduserassociationofshortmessage.
B.ClicktotheuserinListofassociatedusers,andthenthelistonthe
rightwillautomaticallydisplaytheuserassociatedshortmessage.Ifthe
selected users to "Alex", this time on the right of the window list will
showitsassociatedshortmessage,asshownbelow:
C. When there is too much for associated users, users can input user
informationintothesearchbox,clickQuerybuttontoseeresult.For
example input "Win" into the search box, and click Query button,
showthe resultasbelow:
34
AttheleftofthewindowlistwillonlyshowtheuserWinsinformation.
Ontherightofthewindowwillshowtheuserassociatedwiththeshort
message.ClickResetbutton,emptyqueryresults,andreturningtothe
stepAisshowninthewindow.
(4)Editmessages
Click the short message on the list to select it, click Edit messages
button,thefollowingwindowwillspopup:
Usercanmodifyforneed,Typecantbechanged.Theoperationissame
withcreatemessages.
35
(5)Querymessages
A. Click Query messages button, the window will automatically
popup Query bar,showasbelow:
B.UsercanFuzzyqueryofcodesandcontentsexactqueryofnumbers.
Click Query button to query click Reset button to clear query
result,andthenreturnthedefaultwindow.Forexampleinput2intothe
box,click Querybutton,theresultshowasbelow:
36
As shown in the figure, short message list shows the number 2 short
message List of associated persons shows the short message
associatedpersonnelinformation.
(6)Deletemessages
A. Select the message you want to delete, click Delete messages
button,thefollowingwindowwillspopup:
B.Click OK button,thefollowingframewillspopup:
ClickOKbuttontodeletethemessageinthesoftwareandattendance
machineclick Cancelbuttononlydeletethemessageinthesoftware.
C.ClickOKbutton,aftercomplete delete, popupthesuccess frame,
showasbelow:
37
AsshowninFigure,theshortmessagelistdoesnotdisplay thismessage,
meansDeletesuccessfully.
(7)Sendmessages
A.Selectthemessageneedtosend,clickSendmessagesbutton,will
showthesendprocessonthewindow,andshow asbelow:
B.Aftersend success,popupthefollowingframe:
38
Click OK buttontoclosethispromptbox.
Notice:Themachinemustsupporttheshortmessagefunction,orcant
usethefunction.
3.Operationsoftheselecteddevice
Clear all associations: Click this button, clear all associations the
devicehasset.
Delete the selected message: Click this button, delete the selected
message.
Clearallmessages:Clickthisbutton,clearallmessagesinthedevice.
2.2Maintenance/Options
In order to get correct andaccurate Time Attendance result, you must
configureMaintenance/Optionsinthemainwindowshereyoucanset
up Database Option and System Options. Firstly enter Department
Listsettingandassignemployeetodepartment,thenperformanceFirst
set up database password, then set up Holiday List, Leave Class and
Attendance Rule, Employee List and Administrator setting, at the
finals, Maintenance Timetables, Maintenance Shift Schedule, and
EmployeeSchedule.
Note: unless the employee has been assigned shift schedule, the
systemdontproduceTimeAttendancereport
This system provide with enrolling fingerprint or card by after
connecting with PC, it is avoid the trouble that personnel dont match
thefingerprint,pleasesee2.2.2Employeemaintain.
2.2.1DepartmentManagement
This module provide with convenient to manage each department,
39
mainly add, cancel department, enroll employee, for more detail as

following
Click on the "Department list" subitem on the menu "Maintenance
/Setup",thewindowsappear:
Inaddingdepartment,youfirstleftclickthesuperiordepartmentofthe
new department, click on the "Add" button, input the name of new
departmentinthedialogbox,click"OK"tosave.
40
In deleting department, you only firstly leftclick the department

selected, click the "Delete" button, and select "Yes" in the display
cautionbox,OK.
If you want to modify a department's subordination relationship, first
selectedthedepartmenttomodifybyleftclick,hold,anddragthename
within the new superior department. Then follow the instruction to
operate.
Clickonthe "Employeed button. The followingappear:
41
Employees in the Employees list are those who dont belong to any
department, that is, who have left their posts. This is the same as on
leaveNosalary
In the list of employees select those employees that your department
wants to employ, and click "Add" button, and then those selected
employeeswillbeaddedintoyourdepartment.
In the box of Our Departments Employees select those employees
that will leave your department, and click "Remove" button, and the
selectemployeeswillleaveyourdepartment(leavetheirposts).
After operations, click "Close" button or
to return to Department
ManagementmainWindow
2.2.2EmployeeMaintain
Selectthe"Maintenance/Setup",clickEmployeeMaintenanceitem,
open "Employee list", within this window, maintenance employee's
42
various information and attendance setting. Through the employee list

youcanviewthedepartmenttheemployeebelongsto,heretoviewand
modify employees information is available, at here attendance setting
privilegeissuperiortoAssign Employee Schedule.
ThewindowofEmployeeListdividedintotwoparts.
1.Theupperhalfpartisemployeelist,listcolumnsshowemployeesall
information, including the registration number (ACNo.), name, title,
No., Finger Count V9.0, Finger Count V10.0 and so on. The 9.0 and
10.0arethealgorithmversionnumber.Thebottomoftheemployeelist
hasaline ofstatisticsthestatistics ofeachcolumn correspondsto the
sumofthevalues.Thefirstcolumnshowtotalnumberaboutemployee.
2. The lower half part is the currently selected employees various
informationandcanbemodified,Havethreepaginations,clickthepage
tag atthebottomcanenterdifferentpage.
User can use Search function to search employee when the employee
43
areexcessive.Inputqueryconditionintothebox,clickSearchbutton
toseetheresult.
Note:Clickeachcolumnname can sortlistbyit.
1.EmployeeMaintenance
Must fill the blank of the employees information list with the
employees name, enrolling number, according to the actual need you
canaddotherinformationaboutemployee.
Note: it is different with old software, we have increased a new
functioninMaintenance/Optionsitem,theUsernumberdistinguish
fromenrollingnumber,theenrollingnumberissuitforDevice,and
accordingtonormalDevice,theenrollingnumberdontmorethan
65535,buttheusernumberhavenotlimittoitssizenumber.
1). AdditionNew Employee
When usual execute this management program at first time, after
registeringtheuserintheDevice,thandirectlydownloadsittosoftware,
andrevisename,aswellassaveit,uploaditthemachinetouseagain.
If haveto directlyaddtheemployeeinsoftware,in orderto guarantee
the user information and the fingerprint or the card one to one
correspondences,connectwithDevicetogoontherealtimeregistration
fingerprintandthecardisavailableinthisinterface.Afterconnectsthe
Device, every time while add a employee the corresponding person's
fingerprint or the card will be registered simultaneously. Avoids the
trouble which the fingerprint or the card and the personnel does not
correspondappears.
A.registrationfingerprint
44
Fingerprint device: Register the fingerprint with the standalone

fingerprintMachine.
Underin"Fingerprintmanage"dragdownbox,choosethefingerprint
devicethathaveattachedtosystem,afterconnectssuccessfully,startsto
addtheemployee.Selectthedepartmentwhichtheemployeeisat,after
click " " button, input employee's register number, name and other
relatedinformation.Singleclick"register"buttontostartthefingerprint
registration.
Sensor:Registerthefingerprintthroughtheonlinefingerprintdeviceto
t.
Attention: when you choose fingerprint sensor to enroll, there are two
choice: ZkFinger9.0 and ZkFinger10.0, for the operation detail refer
to Appendices 3.8 How to Generate License Files.
Sensor Registrationflow:
Singleclick"Enroll"button,shownasfigure:
45
Start to register, click any finger in the interface with the mouse, the
fingerprint Device that has been connecting with is in the registration
condition:
46
Attention: You can choose to enroll duress fingerprint, but it is only

effect when the device supports the function, otherwise it is just a
general fingerprint.
Follow prompts or press fingerprint on sensor face of the fingerprint

device or fingerprint scanner, after press 3 times, prompt inform you
registers successfully, then fingerprint registration finish. If want to
backup fingerprint for system, chooses a finger registration. After the
registrationcomplete,press"OK"toreturnaddtheemployeeinterface,
continuetoaddthe employee.
B. Registrationcard
Under "Fingerprint device" dragbox, choose the Device with radio
frequency card function, after connects successfully, and starts to add
theemployee.Selectsdepartmentwhichtheemployeeisat,Click" "
button, wave the card which want to be registered on the radio
frequencycardmachine,afterwavingthecard,thisemployee'sregister
47
number and the card number can display the corresponding card the
information, according to needs to change the serial number and the
name, the card number do not change at random. The card numbers
length is10.Thecursorlocatesinthenamecolumn.
If want to add new employee, press " " button to repeat above this
operation.
2)AddBatch Employees:
When some departments enroll a lot of employee, you can use this
function to add employees, lighten an operator work. E.g., a lot of
employees want to be added to the FAE department, first select FAE
department click on the "Add batch employees" button, the adding
batch employees windowappears.
A.Iftherearenotemployeesinthisdepartment,thefollowingappear
48
B.Ifthereare employeesinthedepartment,thefollowingappear
49
The backup data of employees witch select from FAE department

display ontheleftupcorner,ifthe newaddedemployeesandselected
employeesownthesametheshiftandattendancesetup,leftclick"Copy
selected employee att options and schedule", if there are other same
field,selectrelatingtofieldsfromthe Selectfieldstobecopiedlist.
ACNo batch increase that department on adding batch employee.
Through the "*"Number pattern,itiseasytoadd employeesACNo.
Number pattern: That means ACNos format, for example, the
employeesACNoofthisdepartmentisthefigure1atthefirst,andits
patternis1***,input1"*"totheNumberpatternbox, andinput3to
the Wildcard(*)length box.The windowdisplayfollowing:
Wildcard (*) length: That is mean, how many figure the Number
patternhas.E.g.theforwardsectionoftheACNo is1***,itsWildcard
50
(*)lengthis3,iftheACNois1**,soitsWildcard(*)lengthis2.
AftertheWildcard(*)lengthhasbeendefinedby usethe"From"
box,"To"boxtocreateACNo range.E.g.createthe ACNo rangefrom
106to118input6to"From"box,import18to"To"box,theWildcard
(*)lengthis2,butfrom6to9widthisonefigure.Atthiscondition,
thesystemwilladdzeroautomatically.Shownasfollowinginterface:
Click on the "OK" button, add employees, and click on the "Cancel"
button,returntheEmployeeListinterface.
3)ModifyEmployee
Donotmodify EmployeesACNo.Avoidthereinformationdontmatch
corresponding information in the Device. Select the employee, enter
newdatainthecorrespondinginputbox,andthenpress"Save"button
tosave.
4)TransferEmployee
51
Click the " " button to transfer employees from one department to
anotherdepartmentandthisdialogboxwillpopup
In the box of Fold Department select the department to add new

employeein, and click "OK" to transfer the employee, or "Cancel" to
cancelthisaction.
5)Employeeslayoff
Some employees mayremaininthecompany,but who dontbelongto
anydepartmentnow,whichissimilartothecurrentlyquitepopularized
layoff phenomenon. Leavingpost employees can be reemployed
through Employ Employee in Department Management. Click " "
buttontopresentthisdialogbox
52
Press"Yes"buttontolayofftheemployee,orpress"No"toabandonthis
action.
6)Importuserdata
Importuserdatafromthelocaldisk.
Click
button,andthe ImportUserDatainterfacepopsup.
ClickImport button, then theImport data wizard interface pops up.

Then,addtheuserdatastoredinthelocaldisk.
53
7)Facegroup
Touseafacedeviceandenterafacegroup,proceedasfollows:
Click
, and select the users who have registered faces for
grouping. For the users who have not registered any face, do not
performthisoperation.
54
2.Rightshortcutskeyoperation
Right click a region of the Employee List to Export Data (export
employee'sbasicinformation),productionreportisavailableentirerank
dataalsocanbehideawayorshowedinthecurrentinterface.Shownas
followingfigure:
55
Export Data: Export all employees' information of the current

department.OperationsteplikeasTimeAttendanceport.
Createreportforcurrentgrid:Allemployees'informationincurrent
department will display by report form. The operating method likes to
exportthedatainTimeAttendancereport.
SaveGridlayout:Afterchangesettingofdatarank,savethedatarank
setting, it is allowed to use after through directly write down the data
ranksetting.
Show all columns: After click this option, employees all information
appears.
Hide all columns: After using this option, employee's all information
willbehided.
Columns:Showthenameofcompositionrankofemployeeinformation
in the employee view. Move the cursor to the columns of the data, as
showninthediagrambelowthedropdownmenupopup:
56
Asshowninthefigure,thedropdownmenutodisplayistheemployee
ofallfieldinformation,theusercanclicktheappropriatefieldtickshow,
donothitthehookisnotdisplayed.
3. Click Department setting button
, it is allowed to set the
department setting. Its method is the same with the operation in

departmentmanagement.
4.Clickthe paginationlabel ofAddition.Thewindowswillappearas
57
follow:
Addition page can enter the employee is more important related

information, select department, selected employee, in the field column
inputinformationcontentinputcolumntype,content,andthensavethe
inputinformationcanbe.
5. ACOptions(Attendanceruleoption)
ClickthepaginationlabelofACOptions.Thewindowswillappearas
followfigure:
58
ActiveAC:Theitemmeansweathertheattendanceisvalid,ifthisitem
is defined, the employee will be accounted and statistic attendance in
accordance with the attendance rule and other select item, otherwise,
thisemployeedoesntneedtokeeptheattendancerecord,andregardhis
recordasnormalonduty,E.g.Aleaderofthedepartmentdoesntgoto
attendance,buthisattendanceisaccountedonnormalduty.
CountOT:Signthisitem,countedbytheemployeeovertime.
Reset on Holidays: Sign this item, the employee will have a rest on
holiday, if the employee is on duty, it will be signed to over time.
Otherwise,theemployeeshavetobeonduty,iftheemployeeisoffduty,
hewillbeaccountedtoabsent.
Check Clock In/ Check Clock Out: This item can control the
employeemustcheckinorcheckout,thesetupprivilegeintheitemis
superthanitintheshiftschedule.
59
Employee TimeAttendancesetting
Click
buttonenteremployeesTimeAttendance
settingwidows,shownasfollowingwidows
The operation is same as 2.2.6 Employee Schedule. Here not

restatement.
2.2.3AdministratorSetting
1.Setadministrator
To help protect you system from security, to prevent the data are
changed by unauthorized personnel, this management program provide
withthefunctiontosetadministrator.
(1). Click the Administrator subitem on the menu of
60
Maintenance/Options, this window will pop up, show as following

dialogbox
(2).Clickonthe"Administrator"button,thedisplayisfollowing:
(3). Select the administrator type you want to add (it is better to add
supperadministratorfirst),afterclick,followinginterfaceappear.
61
Choosetheadministratoryouwanttoaddintheinterface,alladminister
mustbe the companysemployee.
62
(4). Administrator's initial password is himself/herself ACNo, click

"OK" to enter the administrator privilege interface, may set this
administrator is allowed to software in this interface be allowed to
software.
(5). Singleclick each item of front selection box , this item is able to
switch from select to unselect,
indicated this item has been
selected, unselect all express that the system give each kind of
administratorprivilegebydefaultsetting.Afterselecting,click"OK"to
completethesetting,ifclick"Cancel"tobeallowedtosettheprivilege
in the next time again (select the one which will have to revise in
administratorinterface,click"OperationPurview"buttontoreset).For
moredetailpleasesee Itemsthatcanbeauthorized.
Note:administratorisunabletoreviseownprivilege,deleteoneself,
63
onlythe upperofadministratorsisallowedtorevise,addordelete
next level of administrators. Be unable to change the privilege or
canceltheadministratorunlesswhenthereisonlyanadministrator.
(6).Click ModifyPasswordbutton,popupwindowasshownbelow.
OldPassword:Inputoldpassword.
NewPassword:Inputnewpassword.
Verify New Password: The input must be consistent with the new
password.
(7). The system default administrator's password is this employee's
ACNo, it is better to revises the individual password to guarantee
systemdatasecurity.Aftertheadministratorhasbeensetinthesystem,
theLoginwindow willappear,unabletoenterthesystemuntilinputthe
rightUserNameand Password.
64
2. Administrator'sprivilegeandclassification
(1). Administrators'classifications
Therearefour kindsofadministratorsinthesystem, depending onthe
privilege height Sequence: Super Administrator, Department
Administrator, Level 1 of Dep. administrator, Level 2 Dep.
Administrator.
(2). Administratorsprivilege:
The Super Administrator may manage all employees the
Department Administrator only can manage this department
employee.
Super Administrator: The super administrator is highest level of
administrators in the system, the super administrator own privilege to
add, revise, delete administrator besides oneself, it is allowed to
65
initialize the management system and set the database. His/her default
privilege is allowed do any operation for the system. If unselect all in
theinterfaceofSetAdministratorsPurview,thenthedefaultprivilege
will be used If only several items has been selected, then this
administrator who has the operation privilege can select the
correspondingprojectonly.
Level2Dep.Administrator:Level2Dep.administratorisallowedto
add this department administrator, and same level perhaps the low
levelofadministrators reviseprivilege,deletethisdepartmentbesides
oneself, who is not allowed to operate other departments' any
administrators. If only several items have been selected, then this
administrator, who has the operation privilege, only can select the
correspondingproject.
Level1Dep.Administrator:Level1Dep.Administratormayaddthis
department administrator, and same level perhaps the low level of
administrators revise privilege, delete this department besides oneself,
whoisnot allowedtooperateotherdepartments'anyadministrators.If
several items have been selected, then this administrator, who has the
operationprivilege,canselectthecorrespondingprojectonly.
Departmentadministrator:Thedepartmentadministratormayaddthis
department administrator and the same level administrator revise
privilege, deletethis departmentinbesidesoneself, who isnotallowed
to operate other departments' administrators. If several items has been
select,thenthisadministrator,whohastheoperationprivilegetoselect
thecorrespondingprojectonly.
66
3.Itemsthatcanbeauthorized
ClearObsoleteData/BackupDatabase/ExportACData:Thereare3
projects under the Data menu, the administrator own this privilege to
saveandexaminethedata.
Import AC Data: It is able to import recording data in the file to the
systemthrough ImportAC Dataunderthe Datamenu.
Employee leaving on business/Asking for Leave: Click "Employee
leaving on business/Asking for leave" subitem under Attendance
menu, may set the employee leave on business / asking for leave
condition,andproducethecorrespondingdatasheet.
Forgettingtoclockin/out:Iftheemployeeforgettoclockin/out,add
clockin/outrecordforthis employee. ThroughForgetting to clock in
/outsubitemunderAttendancemenu.
Coming Late Collectively: If employee have forget collectively to
clockin/out,thenneglectsassignedtimeclockin/outrecord,oraddthe
clockin/outrecordagainthissubitemunderAttendancemenu.
Attendance record: May search employee's attendance record and
revisesthediarythroughthissubitemunderSearch/Printmenu.
Current Employees OnDuty Status: May search the employee
currenttimeinthe Atpost/notAtpostsituationthroughSubitem.
AttendanceCalculatingandReports:UnderSearch/Printmenu,also
mayclickon Report"icontoenter,mayinquireeachkindofexception,
statisticstheTimeAttendance,producereport,andprintthereport.
Department List/Employee Maintenance: Mayset the department in
67
the department management revises the employee information and

employee's Time Attendance setting in the Employee maintenance
through subitemDepartment list/ Employee maintenance under the
Maintenance/Optionsmenu.
Administrator: Under the Maintenance/Options menu, set up the
administratorandassigntheprivilege.
Maintenance Timetables/Maintenance Shift Schedules: Click this
subitem under the Maintenance/Options menu, create the working
Timetable in the Maintenance Timetables, manages the shift schedule,
chooses properly working timetable or the timetable combines to
establish thedifferentshiftschedule.
Employee Schedule: Under the Maintenance/Options menu, assign
theShiftSchedulewhichalreadysetto employee.
HolidayList:Settheholidayunderthe Maintenance/Optionsmenu.
Leave Class: Under the Maintenance/Options menu, go on a leaves
setting,andleavesstatisticalruleinreportform.
Attendance Rule: Set up the Attendance rule, and statistical rule for
Attendanceprojectinreport.
DatabaseOption:Setupthedatabaseconnectionthroughthissubitem
underthe Maintenance/Optionsmenu.
System Option:Beabletocarryonthesettingtosoftwaresomeoptions
underthe Maintenance/Optionsmenu.
Connect: Be able to connect with Device through this subitem under
the DeviceManagementmenu.
68
Download attendance logs: To download the data record is available

throughthe DeviceManagementmenu.
Upload user info and FP: Ability to upload the user information
throughthe DeviceManagementmenu.
Downloads user info and FP: Under theDevice management menu,
candownloadthe userfingerprintinformation.
Delete AC Log: eliminates the Time Attendance data recording in
machinethroughsubitem DeleteAClogundertheDevicemanagement
menu.
ACManage:BeabletoexaminetheDeviceinformationandcarrieson
someoperationstotheDevicethroughthismenu.
Device/Del Device: Can add, delete, and revise the Device the
communication information through this subitem under the Device
Managementmenu
Sync Device: Synchronize Device time with Computer time through
UnderDeviceManagementmenu.
2.2.4Maintenance Timetables
BeforeMaintenanceShiftSchedules,theTimetablesmustbesetupto
complete, select "Maintenance/Options" menu, click on the "
MaintenanceTimetables"inthe main menu,canset Timetablewhich
isusedtoarrangeemployeesshift,theinterfaceisfollowing
69
IfyouhasnotsettheshiftschedulewhilesettheTimetable,thesystem
willautopromptyoushouldgoonshiftscheduledmanagementsetting,
shownasfollowingfigure.
70
A.Click"Cancel"button,returnmainmenuwindows
B. Click on "OK" button, start to set Time Period, the window is

following.
Setting the On/Off duty times in this organization, follow the guide to
setTimetable andshiftschedule.
71
According to the company real condition, the method of onduty and

offdutyisselected,istwiceattendance(Ondutyinmorning.Offduty
inafternoon.),orisfourtimes(OndutyandOffdutyinmorningand
afternoon.), input correspond to on duty and offduty time, click
"Cancel"button,return mainwindowsclick"Next"buttontocontinue
setting.
If chose twice attendance, click Next button to continue setting, the
windowisfollowing.
ThiswindowsmaysetthebeginningtimesforC/InandC/Out,definite
the time range of clockin(C/In) and clockout(C/Out), and whether at
thistimeemployeemustbeC/InandC/Out,ifwanttoselectthisitem,
justputtickintheselectionbox,alsocansetdifferentoptiondepending
72
on different department and employee, click "Next" the window is

following
Onthewindow,setregardascominglatelytimeandregardasleaving
earlytime,clickon"Next"buttontoenternextwindow.
73
On the window, the system prompt that it will add a timetable named
"Daytime" and a shift schedule named "Normal". If before operation
had chosen On duty and Off duty in morning and afternoon.
SystemwilladdtwonewTimetableseachis"A.M"and"P.M".There
are three options on the window, according to need to select, and then
click on"Finish" button, and completesetup. User can choseAssign
thisscheduleshifttoemployeeswhohasnotassignedanyschedule
or Assign this shift schedule to ever department as default
schedule, click on "Finish" button, enter period of Shift Timetable
Maintenancewindow.
74
The Shift Timetable Maintenance interface may be divided into two

parts,leftpartmainlyaretheShiftsTimetablelist,rightsideistheShift
Timetablemanagement.Mayadd,delete,andreviseShiftTimetable.
Add:Singleclick"Add"buttontoaddanewTimetable,theninputthe
Timetable name, On Duty Time/Off Duty Time, recording the time as
coming lately (Late Time (Mins)), recording the time as leaves early
(Leave Early Time (Mins)), etc. The Time Attendance record is the
effective record only within the hour of Clocking in/out take these
recording as standard to statistics logs. Simultaneously definite this
Timetable,whetheremployee mustClockin/out ornot.Theinputtime
formatishh:mm,whichseparatelycorrespondsthehour,theminute.
Delete: Selects the Timetable which has already existed, singleclick
"Delete"buttontodeletethe Timetable whichhasbeenselected.
Save: Singleclick "Save" to renew, when revised or add a Timetable,
clicksthisbuttontosavethe Timetable settinginformation.
75
ThefieldofmeaninginTimetablesettings
LateTime(Mins):Asabovefigureshow,thesettingvalueis5minutes,
Illustrations On Duty Time is 09:00. E.g. A. Clock In at 09: 03, B.
ClockInat09:07,sotheAisnotcominglate,becausehecheckintime
is not over 5 minute, the B is coming late for 7 minutes, because he
checkintimeisoverfor2minute.
LeaveEarlyTime(Mins):ItisthesameasLateTime,dependonthe
differencebetweentheclockingouttimeandthe OffDutyTime.
Beginning /Ending In: Must input. Within checkin range of This
Timetable the record regard as validity, outside this scope checking
recordistheinvalidrecord.
Beginning/Ending out: Must input. Within checkin range of This
Timetable the record regard as validity, outside this scope checking
record is the invalid record. Begin and End Clocking out time can not
overlay.
Count as workday: Refers to each Shift record how many working
days,ifherethevaluehasbeenset,theprogramwilldefertothesetting
valuetostatisticsworkingday,otherwiseaccordingtoTimeAttendance
ruleinoptionstatistics.
Count as minute: The period of this Timetable will be recorded how
longtimeintheReport,maysetitbyuser.Forexample:aTimetables
reality length is 9 hours, may record it as 8 hours, also records in the
ReportthisTimetable is8hours.
76
Must C/In and Must C/Out: According to the different post and the
differentrequestmaydefinitetheShiftTimetablewhetherhastocheck
out/in.
Change the Display Color: May change each Shift Timetable color,
usedtodifferentiateeachdifferentShift.Justleftclickthecolorwiththe
mouse,thecolorwillbemodified.
2.2.5ManagementShiftSchedules
After setting Timetable, Be able to set Shift Schedule, Select
"Maintenance/Options" menu, click Management Shift Schedules"
subitem,andthenyoucanentershiftmenuwiththefollowingwindow:
Thisinterface maybe dividedintoShift nameandShift Timetable,the

ShiftnameboxincludeShiftName,ShiftBeginningData,ShiftCycle
Num,ShiftCycleUnit.
Name:Theshift name cantberepeated,andallthefieldsintheform
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cantbeempty.
Beginning Data: Application Beginning Date is in the form of
yyyymmdd, for example, November the 15th, 2003 is recorded as
20031115, andMarchthe 6th,2003isrecordedas20030306.
CycleNum:Shiftcyclingperiodicity=CycleNum * CycleUnit.
CycleUnit:Cycleunitconsistofday,week,months
Shift Management Tool Bar to add, cancel, modify shift. Under the
statusofaddingoreditingshifts(when"
"buttonisvalid),you
mayAdd/Edit/DeleteShiftTimePeriods.
Add:Singleclick"
"buttontoaddanewShift,theblank
Shift Timetablewill appear in the right side, thenclick

button,followingwindowwillpopup:
78
SelectaTimetablewhichhasbeensetupindowndragmenu,addshift
Timetabledirectly.Whichdayareyouonduty,youmakeamark" "on
thedayyouselected.Atsametimesignthedayasovertimeornot,then
click"OK"buttontosavesetup,clickon"Cancel"buttontogiveupthe
action.
"
DeleteShift:ChooseaShiftthatwanttobedeleted,click"
buttontodelete.
Edit:ChooseaShiftthatwanttobe edited,click"
Delete Time Period: Click on "
"to edit.
" button, selected Time
Periodwillbedeleted.
Save:AfteraShifthasbeen editedoradded,click"
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"button to
saverelatedinformation.
2.2.6EmployeeSchedule
Ifemployeehasnotbeenscheduled,thenatfinallysystemisunableto
statistic the Time Attendance records, if a employee did not belong to
shift the system will be unable to distinguish his Time Attendance
record which was goes to work or gets off work, and fail to count his
TimeAttendance.
After setting the Timetable and the Shift Management, Select
Maintenance/Options menu, click "Employee Schedule", open the
window of Schedule Employee's AC Here, you can maintain data
relatedto employee'sshifts.
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Leftsideofthepagedemonstratesthatshiftscheduledependingonthe
department. Click department name with mouse, can show all
employeesanditsShiftScheduleintherightside employeemodule.
1. Assign EmployeeShiftbydepartment
According to the different department's characteristic to assign
employeeshift, Singleclick Department Schedulebutton
on the
leftangle,thefollowingdialogboxappears
Default schedule: Select a shift from downdrag menu, make it as

defaultShift whichis usedforenrolling newemployee, afterenrolling
new employee itwillgivenew employee ashift.
Mayusedschedules:Abletodisplaynameofcurrentsetupshiftinthe
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shift schedule list, when arrange department shift, the shift will not
displaylistuntilselectedshift.
2.NormalAssign employeeShift
The part of the pageinrightsideistheassignment employeeshiftthe
module. Assignemployeeshift not only individual all, but also by the
batch. Click "all choice" button to assign all employees shift. in the
employeeslistinterface,holddownthe"Ctrl"keyandwiththemouse
singleclick the employee to complete the multiplechoice, choose the
employee who needs to be assigned to shift ,then click Arrange
Employees shifts button
, the following interface
appears:
Clockin/out:MaysetwhetheremployeehastoClockin/out,according
tothecorrespondingtimePeriodtojudgewhetherneedtoClockin/out
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thesettingprivilegeinthisprojectishigherthanoneinShiftTimetable
setting.
AttendanceActive:ReferswhetherTimeAttendanceiseffectiveornot,
afterchoosingthisitem,accordingtotheTimeAttendanceruleandthe
shift schedule, total of Time Attendance record is available, otherwise,
this employee will not participate in Time Attendance, whose records
regardasnormalwork.Forexamplesomeleadersdonotneedtocount
theTimeAttendancefornormallygotowork.
CountOT:Afterchoosingthisitem,abilitytocalculatethisemployees
workingovertime.
Holiday:Afterchoosingthisitem,thistimetheemployeewhohasbeen
assignedshiftwillrestintheholiday,ifhe/shewillgotowork,his/her
record will regard as working overtime, otherwise, this time the
employeewhohasbeenassignedshifthavetogotoworkintheholiday,
ifhe/shedoesnotgotowork,his/herrecordwillregardasabsencefrom
workwithoutanexcuserecords.
Registry for OT: Refers to employee's all working overtime which is
thistimetoassignemployeeshiftmustpassthroughtheregistrationor
theverificationonly,thenittakeeffective.
Incurrentarrangeshift underthe option tobeallowedtoexamine this
employee's entire shift, may add and delete change employee's shift.
Click"
"addkey,thefollowinginterfaceappear:
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All shifts and the shift Timetable display in this interface. Chooses a
new shift from these shifts which have been set, determine its Time
Range, singleclick"OK" button to confirm the operation, singleclick
"Cancel"buttontogiveupoperation,returnstotheArrangeEmployee
Shiftswindow.Afterarrangessuccessfully,thecorrespondingshiftname
willdisplayinemployee'sshiftcolumn,andtimelistcanshowonduty
TimePeriodintheinterface.
WhileaemployeeshiftinNormalworkhours,youcanaddalotofitem
ofschedule.E.G.:
Startingdate
stoppingdate shift
0331 03530 springs

0361 0391 summers
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3. Autoassigntimetable
If assignment employee shifts or changing shifts schedule is too
frequently,andthereisnottheruletofollow,autoassigningemployee
shiftsisavailable,autoassignemployeeshiftreferstoemployeedoes
nothasfixedshiftscheduleinthedefinitetime,buthe/shehastheTime
Attendancerecord,thesystemmayautomaticallyjudgetheTimePeriod
which record belong to. After choosing the autoassigning employee
shift,thefollowinginterfaceappears:
The autoassignment employees shift function is that, while employee

who does not assign shift to Time Period, but he/she has attendance
record, the system will can define automatically the Time Period.This
functionmainuseinmorechangesshifts.
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LeasttimeforAutoassign:Choosetheleasttime forautoassign,the
leasttimeforautoassignemployeeshiftsrefertoafteryouhavesetthe
time, for instance 1 day, the system only could not carry on the
judgment by the shift Time Period until the time which the employee
hasnotarrangedingroupsismorethan1day,otherwisedidnotjudge.
Used timetable: This employee possibly shift Timetable, singleclick
"
"button,thechoiceshiftTimetableappears,theseshiftTimetable
are the name list of the set shift which have already been set in shift
management.Interfaceasfollows
Leftclick shift names that select from display shift name list add
selectedshift.Ifwanttocancelshiftwherethereareusedperiodoftime,
first define period of time, click on "
Show below:
86
" button, it will be canceled.
Aftersetup,clickon"OK"tosavesetup,clickon"Cancel"togiveup
action,returnattendancesettinglabel
4.Employeetemporaryshifts
If one (or several) employee needs to change his/her work hours
temporarily,his/hershiftcanbearrangedtemporarily.Selectemployee,
if you want to select a lot of employees, can hold down "Ctrl" key,
simultaneouslyclickemployeeoruseallchoicebutton,clickEmployee
temporary arrangement button
windowisfollowing:
87
, pop up dialog box,
Click "OK" button, enter temporary schedule, click "Cancel" button,

returnScheduleEmployee'sACwindow.Firstdefinite schedule hour,
then click on Add Time Period button , popup the following
window:
Select shift category for this time period on the window ofAdd Shift
Time Period, and select data for adding this period. The operation
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method is the same inMaintenance Shift Schedules to add period of

time. Click "OK" button, to save Time Period or click "Cancel" to
canceltheaction.IfselectNight(20:0006:00),selectallday,thenclick
OKbuttontosave,andreturnScheduleEmployeesACwindow.The
temporarily schedule will appear in the shift schedule list. Show as
below:
Before saving this Temporary Shift, be allowed to select the Time

Period,press" "keytodeleteit,Press"
Periods, click
"buttontodeleteallTime
button to save it. If this temporary shift you
add have been saved, press "
" button to cancel temporary shifts
duringthisperiod.
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5.Shiftscheduleregularlychange
Thereshiftscheduleregularlychangethatexistin most company, how
to arrange the shift schedule regularly change, To handle various Shift
scheduleregularlychangeisasoftwaresstrongfunction.
Here,illustratechangeshiftmethodwithfourshiftsthreetimeschangea
week,example,thereareA,B,C,Dfourshifts,workinghoursschedule
are divided into, a.m shift, p.m shift, night shift, three Timetable, the
application beginning date is 1. As before instruction finish the
operation,thefollowingwindowappear
Employeeworkinghoursschedulelist:
Dateshift
a.m shift
p.m shift
Nightshift Haverest
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From schedule list, the regular are fund, cycle of all employee work
hourisfourday.so,A,B,C,Dfourshifts'sfourdayworkinghoursare
dividedintofourshifts.Othershiftfollowstheinstruction.
Time Range: Refers to show all employees schedule time which day
start,andwhichdayendTimetable inthebelowrollingregion.
2.2.7HolidaysMaintenances
In the legal holiday, according to the related laws and regulations the
employeewilltaketheleave,theemployeewillbeunabletoAttendance
forthisperiod,inusuallysituation,ifemployeehasnotcheckedrecord,
these employeewillberegardasabsentfromworkwithoutanexcuseby
thesystem,moreoveralsotheemployeeholidayworkingovertimewill
beunabletotakeeffectiveinthecomputation,accordingtothiskindof
situation properly set management system. Choose the Holiday List
subitem under Maintenance/Options menu, opens the Holiday List
maintenancewindow,showasbelow:
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This interface is mainly divided into the Holiday List and tool
column option of the Holiday List maintenance. May add, delete,
andmodifytheHolidayListthroughmaintenancetoolcolumn.
Add:Click"
"button,ablank whichis usedtoaddinformation
appears in the holiday list module. Input the Holiday Name, the
Holiday Time, and the Holiday Length into the corresponding
blank.Followingfigure:
92
Note: when input holiday time, the format you input is 01/01/11,
afterinput,thedefaultformat1/1/2011.
Aftercorrectlyinputtheinformationthatwantstobeadded,click"
"buttontosavethisinformation.
Delete: Click "
" button to delete the holiday information which
doesnotneedtouse.
Edit: When need to adjust to the holiday time which has been added,
may click"
"button,toedit holidayinformation.Then click"
button tosavetheinformationwhichhasbeen edited.
93
"
After adding the holiday list, while assign employee shift, the system
cannotscheduletheseTimetable.Becauseassignemployeeshiftrecord
does not exist, therefore, set holiday period, in the Time Attendance
report form, the system cannot count this period of time the Time
Attendance.IfinholidayperiodhadtheemployeetocarryontheTime
Attendanceregistration,countedintheTimeAttendancereportformfor
thisemployeefreelyworkingovertime
2.2.8LeaveSetting
It is possible that when employee encounters the serious problem and
needstoaskforleave,causethedifferentreason,askingforleavecanbe
automatic statistic in the system. This system provides with the leave
kind of maintenance function, click "Leaving Class" in downdrag
menu,followingwindowpopup.
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The system provides three kinds of ordinary default leave: Sick,

Vacation, Other, they can be deleted and edited. Click " " button to
addthenewcommonkindofleave.
Add:Click" "buttontoaddthenewcommonkind.Intherightside
module may define Leave Class Name, Statistical rule, and
performance way of this leaves in the report and whether counts for
asking for leave. After filling this blank, click " " button to save, or
click" "buttontoabandoncurrentoperation.
Whilethisprocess,theinformationwhichneedstoaddasfollows:
Leave ClassName: A namewhichtakesforthiskindofleave.
Statistical rule: The certain rule in the Time Attendance report for
countingtheleave.
The kind ofleavestatisticsrule:Minunit, Round offcontrol, Acc. By
times,Round atAcc.
The minunit is the smallest unit of measurement for leave. The
commonunitisWorkday,Hour,Minutethereareseveralkindsofunits
ofmeasurementintheworkingday.Shownasfollowingfigure.
TheRoundoffcontrolreferstoifthehouroftheleavesisnotinteger
intheattendancereportwhilewecalculateTimeAttendancerecord,in
order to get convenience in the computation of the Time Attendance
statistics, provides with one computing mode. Round up, round off,
Rounddown.
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Acc.bytimesreferstothisleavesstatisticswayintheTimeAttendance
report:The employee asksforleaveinaperiodoftimebythenumberof
timeswhichaskingforleavetakesthecomputingmode.Ifchoosesthis
option, then the computation of the Time Attendance calculation does
not comply with minunit and the round control in the statistical rule.
Shownasfollowingfigure
Round at Acc is to accumulate all time of this project and converts it

into the corresponding statistical unit, then depending on the smallest
unittosetupthemethodforroundingoff.
Symbol in report is the symbolic representation way of this leaves
appearsinthereportwhileprintreport.
Count to leave refers whether set this leaves for asks for leave.
Attention, if put tick in this option, then the date of asking for leave
which is newly added will statistic as the asking for leave in the this
96
leavecomputationofTimeAttendancereport.
Deletion: Be allowed to delete a leaves. Selects a leave name which
needstobedeleted,click" "buttontodelete it.
Edit:Editleaves.Selecttheleavenamewhichneedstoedit,click" "
buttonmodify theleaveintherightsideframe.
2.2.9AttendanceRule
Allattendancecomputationofstatisticalcomplywithattendancerule,
1.SelectMaintenance/Optionsmenu,click"Attendancerules"option,
andthiswindowwillpopup:
97
Thisinterfaceconsistsofthreepaginationpages
It is required to set the beginning day for each week or the beginning
dateforeachmonth.Somecompaniescalculatetheirattendancerecord
from Sunday, and other from the 26th, after these setup, it is
convenienceforcalculationtoselecttime.
If a shift expires 0:00, it should be defined which workday this shift
belongto.
Howmanyminutesarethelongesttimezonenomorethan?Howmany
minutesisthe shortesttimezonenofewerthan?
In order to determine attendance status, verify record correctly, grant
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smartscheduledemanded,sothattheleast minutes ofshiftisnotlitter

thanfewminute.Otherwisethesystemwilldeterminerecordasinvalid
E.g.anintervaloffive minute,thereisvalidrecordat8:10,so,among
8:10between8:15recordsareinvalid,itisvalidrecordonlyafter8:15.
Outstate:
Therearefourmethodstobeselectedtohandleleavingstatus
Ignore the state: This status is ignored while attendance statistic to
handle.
AsOut: ThisoutstatusissignedNormalout.
AsBusinessOut:Thisstatusissidedonbusinessout.
Audit it: make verification for record by hand, examine employee
whethergoout.
OT state
The over time consist of, counting over time, not counting over time,
administratorallowingandcountovertime,threestatus
Ignorethestate: attendancestatisticdoesnotcountovertime
As OT directly: Over time does not need to be examined, count it
directly:
Auditit: Make to verificationforrecordby hand,inorderto examine
whetheremployeeshaveovertime
Examine operation (Audit it) is subitem which attendance exception
requireandrecordlistotherexceptionrequire.
99
2. Click Calculation pagination, calculation window appear, show as

below:
Youneedtosetthattheworkhouraccountbyminutesthisvalueshould
bethesamewithondutyhour,becausestatisticsresultcorrectdepends
onthisvalue.
In the step, how many minutes will be recorded as coming late after
expireondutytime,howmanyminutewillberecordedasleavingearly
beforenearoffduty,thedefinitionoftimeperiodmustbethesamewith
time period of the maintenance setup, otherwise the statistics result is
Notcorrect.
100
Fortheclockinrecord,howmanyminutemeanscominglateofneglect
work,fortheclockoutrecord,howmanyminutemeansleavingearlyor
neglectwork.
If yourecominglateorleavingearlyisovertodefinite minutes,there
willberegardasabsentwork
Cansetovertimewhicharehowmanyminutesitexceedsclockofftime,
sothiswillberecordovertime.
3.Click StatisticItem pagination,andfollowingwindowwillpopup:
Youcansetstatisticalrulesandsymbolsforemployeeleaveonbusiness,
101
cominglateandleavingearly,etc,onthepaginationlabel.
Freelyovertime(FOT):Overtimeworkisnotregisteredinschedule,
employee attendanceisregardasfreelyovertime.
Note: The system default setup only qualify with attendance
situationwhichonedayisdividedintotwoTimePeriod,ifoneday
isdividedintomorethanthreepartsforattendance,pleaseselectall
itemandtotalthemtoensuretheaccuracyofthecalculation.
Group by time periods: This item will define whether attendance
record will be distributed into their corresponding shift Time Period.
E.g.,selectallitemsthatarewithoutclockinitemandgroupthem,then
youwillgetthetotaloftimewithoutclockinandclockoutitem.
Acc.bytimes:Onlycountthetimes, how manytimesaretodisplay
ontherecordlist,Notimerecord.
Roundup:whenthestatisticdatahavepoint,thesystemwillmakeafter
point figure to carry upward as 1. For stance, the min unit is 1work
hours, so that the calculation result of 1.1and 1.9work hour will be
record2workhour.
Roundoff:Iftheleftvaluewhichafterpointfigureexcess5,thevalue
add1,otherwisetheleftvalueisabandon
RoundDown: Abandonthevalue Nomatterhowmanyitis.
E.g. min unitis1workhour,sothatthecalculationresults1.1and1.9
countas1workhours
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2.2.10DatabaseOption
The system adopts Microsoft ADO database interface, default single
Access2000 database, filename is att2000.mdb, and you can set up
databaselinkaccordingwithrealsituation.
When system appear following error prompt, you need modify you
databaselinksetup
ConnectMicrosoftAccessdatabases
1) Select "Maintenance/Options" menu, click Database Option
subitem,thefollowingwindowpopup
103
Chose Provider pagination, then select Microsoft Jet 4.0 OLE dB

Provider
2) Click "Next" button to enter next step, or click Connection

104
pagination toenterfollowingwindow:
Click"
"button,selectdatabasefilename.
A:Forasinglecomputer
105
Through the popup menu of File Manager, attach it in the attendance

database
file.
The
default
file
path
is
C:\ProgramFiles\ZKTime5.0\Att2000.mdb
Click Test Connection button, if the prompt inform you the
connectionissuccessful,that meansthatthesoftwarehavebeencreate
linkbetweendatabases,shownasfollowingfigure:
User may use the password to guarantee databases security, if you do

notwanttoinputpassword,pleaseremovetickfrom"Blankpassword",
putthetickinthepasswordinputbox,click"OK"toenternext,Shown
asfollowingfigure
B:ForaNetwork
For instance, three Time Attendance systems are linked together, with
their computers labeled with Computer1, Computer2, and Computer 3
respectively and Computer1 is the host. First, make the installation
106
directory of the attendance system on Computer1 to share with other

computer,andgrantComputer2andComputer3toreadwriteandaccess
Computer1isavailable.TheDatabaselink onComputer1ispointedto
the local Time Attendance database, and database link on Computer2
andComputer3ispointedtothedatabaseonComputer1.Thusthethree
machinesareabletosharedata.
LinktoSQLServer
If you want to use a network database, first you should establish the
Fingerprint Attendance System database on the database server. In the
installationdirectoryofthisTimeAttendancesystem,youcanfindafile
withthenameofsqlserver.sql,whichistheSQLscriptforestablishing
the Fingerprint Attendance System database on Microsoft SQL Server
7.0.Ifyouareusingotherdatabaseserver,pleaserefertothisdocument
toestablishtheFingerprintAttendanceSystemdatabase.
Provider Select Microsoft OLE DB Provider for SQL Server click
"Next" buttonor click"Connection" paginationto enter the following
window:
107
Defined Name of the server which store up the database severs

information and database you login. Click OK button to complete
setting
108
2.2.11SystemOption
Setsystem Monitor,Function Option,andmainlywindowdisplay.
Regular
User can change the display mode and the style of some interfaces
dependingonhis/herfavora.Onlyneedtoputtickinfrontofitem.
Monitor
Provide administratorwithconveniencetoviewTimeAttendancerecord
oropenthegatetheconditioninthefirsttime.Afterthesystemconnect
with the device, when through the device the user verification is
successful,itstransactionwillrealtimetransfertosoftware,anddisplay
inthedemonregionofthesoftwaremaininterface.
109
When program start up, activate the monitor: Start up all device this
programconnectwith,cyclicallypoll,ifthisoptiondoesnotisselected,
afterstartingthisprogram,thedeviceisunabletocyclicallypollingthe
monitor.
Default device polling cycle (second): While the device continually
and cyclically the monitoring, because all sorts of reasons can cause
some device disconnection temporarily , here be able to set a cyclical
second number while the device cyclically auto inquire (generally
decideas120).
Keepthenumberofdevicerecord:Totalofdevicerecord,referstothe
userdatarecordwhicheachdevicedownloadfrom,mayinputageneral
numbertodepositrecordinhere,aftersurpassesoverthedefinitevalue,
automatically clear user data record in device. For instance here set is
1200,whentherecordingnumberdownloadsto1201,inthedeviceuser
recording numberwillbeabletheautomatic cleared,thenumbertobe
abletobecome0.
Times of reconnection due to failure: Try connection again, the
number of times (generally to decide as 3), in order to restores the
normalthedevicewillautomaticallyreconnectwithinthesituation.
Activatemonitorindesignatedtimezone:MaydefinesometheTime
Periodtostartthemonitoring.Ifthepollingisuninterruptedly,thenthe
entire monitoring network will bear very big load, so define a Time
Period to begin using the monitoring, like this can reduce the load for
the monitoring network. Attention writing format, for example:
06:0022:00.
110
Imagestakenintomachine
U will be preserved after the attendance photos downloaded to the
software(downloadonlytheattendancebythephoto,thatis,aftertheU
pass in a folder of all the photos). Attendance blacklist photos (bad
folderofallthephotos)canonlybereadaftertheU.
Import machine photographs:Usession willbe keptby theattendance
throughthephotos,downloadsoftwaretoview.
UData: delete U intraday attendance through the preservation of the
photos.
feature.
Synchronize the time for machine: May define time to complete the
computersynchronizeupalldeviceswhichhavebeenadded.Whenthis
timearrived,theautosynchronizetheentire device thoseconnect with
thesystem,Attentionwritingformat,forexample:10:00.
Functionconfiguration
TimeAttendance:TheTimeAttendancefunctionismustselect.
USB Manage: It is option, under Data menu, USB flash disk
managementisavailable.
SMSContentManage:UndertheDatamenu,SMSContentManageis
available.
Access Control: Add the function of Access Control software, Time
Period and group setting and so on, in this software, when machine
mainlyisusedinTimeAttendancefieldanditwithAccessControlthe
function, may use this function. After selecting this option, Access
111
Control the management menu will appears in the software main

interface,singleclick" "toshowthedetailedmenuofAccessControl
management. For detailed setting, please see also "Access Control
SoftwareManual".
Write the card by the fingerprint machine: after this option is

selected,ableto writethecardandeliminatethecardbutton underthe
employee maintenance, after it connects with PC, the device is
available.
Support 9 digital: When software connects with the machine that
support 9 digital codes, put tick in this option, then this software will
support9digitalcodes.
Start
112
Whenstartupwindow,startsupthisprogram:Puttickinfrontofthe
option, when next time windows will start this program will
automaticallywillstartup.
When programstarts, activateautomatic monitor: Put a tick in the
option, when next time windows will start this program will
automaticallywillconnecttodevicethathasbeenadded
DownloadRecord
DownloadallLogs/DownloadnewLogs:Selectanyoneoption,when
anyoneitemisselected,pressheretodownloadrecord.
Show Progress when downloading logs: When downloads the data
fromthedevicethedownloadingprogressindicatorstripappear.
Save To File after downloading logs: When chooses this item,
downloadtherecordatthesametimesavethedatarecordtofilewhich
hasbeenassigned.
StatesofRecord
113
IfthedeviceconnectwithFTFscreenmachines,assignthemeaningof
state to the number of symbols, here the setting information must be
samewiththedefinitionofTFTscreenmachine(thatisthedefinitionof
theworkcode),otherwisetheconfusionrecordarise
Ifthedeviceisconnectedtoothermachines,donotallowchangestothe
numberbefore"=".
ImportUserData
SetsomeparametersforImportofuserdata.
114
Whenthereisaduplicateregistrationnumber,threechoicesofwaysare
available:1)Skip,2)coverage,3)warned.
Importfilecode:Settheencodingformattoimportuserdatafilesused
by.
2.3HandleAttendance
2.3.1EmployeeLeavingonBusiness/AskingforLeave
When an employee business trip or ask for leave are unable to attend
Normalattendance,inordertoensureendstatisticresultiscorrect,itis
required that utilize the function to set. Click "Employee leaving on
business/Asking for leave" command on menu, the window is
following:
115
The option page ofEmployee Leaving on Business/Asking for leave

may be divided into two pages that aretheDay ViewandList View.
The situation of Employee Leaving on Business/Asking for leave is
abletobesetinthe Day View pagination.
Department: Through this dragdown box user can examine and to
choose each department, the default department in the system is the
maincorporation.
Employee: through this dragdown box user can examine and choose
theemployeefromeachdepartment,defaultemployeebythesystemis
"Completely".Whenviewthelotofrecord,maysetoptionforemployee
businesstrip employee/askforleavebyadepartment.
Note:theemployeeisin"Completely"bydefault,beunabletoadd
theemployeebusinesstrip/askingforleave.
116
Employeelist:Theemployeesselectedfromthe Employeeoptionbox
aredisplayedintheemployeelist.
Leavesview:throughtheviewallleavesnamewhichexistthissystem
will be shown. Doubleclick name of leaves, may choose the color to
distinguishtheleaves.
TimeRange:Issamewiththemajoritymoduleinbeginningandending
time, all is used to determine some Time Period, provide user with
convenienttoinquiry.
Report: Determined beginning and ending time, click this button to
produce theemployeebusiness trip /asking for leave data sheet which
displaybythereport.
Export: Export the related record of all asking for leave in period of
time into a folder by the text or the list, for detailed operation, please
seesalso3.7toexportthedata.
117
Inquiry:Thisinquirywayistodemonstratetherecordofallemployees
asking for leave by the list in period of time, this function link with
"List"pagelabel,whenclickthisbutton,systemwillautomaticallyjump
tothepagelabel,displaytherecordofaskingforleavebylist.Shownas
follow
Add:Addarecordofbusinesstrip/askingforleavesforanemployee,
therearetwomethodstoaddleavingonbusinessoraskingleave
1) One way: After selecting departments, employee and date/time,
leftclickontheboxofSelectSetAskingforleaveTime,andhold,drag
todrawatimeperiodbar,andthenloosentheleftbuttonofthemouse,
andthefollowingdialogboxofSelectLeaveTypeswillpop:
B
118
ChooseleavetypeasAffairfromtheselectedstylebox,typereasonin
the cause box, or not to do, click "OK" button to save adding leave,
click "Cancel" button to cancel all action, after, the window is
following.
119
2) Another Way : Click
button from tools column, determine
TimeRange,choosetheleavetype,and inputReasoninthe reason box,

click "OK" button to save, or click "Cancel" button to abandon the
operation,thepopupwindowisfollowing:
120
Edit: Youcaneditoneasking forleavetimeperiodonthewindow.

Methodone:Youmaymovethecursorofthemousetooneendofthe
askingforleave time bar, and when the cursor changes to " ",
rightclick and hold, drag the mouse to edit askingforleave time, or
move the cursor to the askingforleave bar, and when the cursor
changes to" ", click left key of mouse, hold and drag to move the
askingforleavetimeasawhole.
Methodtwo:Ifyouwanttomodifyaccuratetime,andwhenthecursor
changesto ,doubleleftclickorclick" "buttononthesetupwindow.
Thefollowingdialogboxwillappear.
121
Choose the date, time, leave style, then type into asking leave reason,
click "OK" button to save setup , click "Cancel" button to cancel the
action.Aftersaving,thewindowappearsasbeforeway
Delete:Ifyouwanttodeleteoneitemsetup,e.g.justClick"
askingforleavewillbedeleted,Shownasfollowingfigure.
122
"button
Click"Yes"buttontodeletethisitem, orclick"No"buttontoabandon
the action or you can leftclick on the "Askingforleave" bar, which
wantstocancel,thenclick"Del"key onthekeyboard todelete.
Batchdeletion:Deletetheleaverecordsofemployeesinbatches.Click
thisbutton,andthesystemdisplaysadialogboxaboutthetimerangeof
batch deletion.Selectatimerangeforbatch deletion,andclickOK.
button.
When youaddleavingonbusinesstime period,andifthistimeperiod

overlapexitedtimeperiod,thefollowingcautionboxwillappear
Click"OK"button,theoperationisinvalid.
After setting, the added asking for leave/ business trip is invalid
123
currently. After you add the record of business trip/asking for leave
successfully, then the shift detailed situation will belong to the
exceptionalcaseintheTimeAttendancereport,thesituationofbusiness
trip /asking for leave will display in other unusual situations, default
business trip/asking for leave take effective, system can directly
compute the Time Attendance record , be allowed to business trip and
askingforleaveinhere theverification,verifiesforinvalid,thendoes
notcountinthereporthasverifiedforisinvalidthetimewhichbusiness
trip/asksforleave.
2.3.2HandleEmployeesForgettingtoClockIn/Out
HandleEmployeesForgettingtoClockIn
Ifoneemployeeforgetstocheckindueforsomecause,thisfunctionof
Forgetting to Clock In can be used to add a clockin record. Click
"ForgettingtoClockIn/Out"underthemenuofAttendance,andthe
followingdialogboxwillpopup:
124
You first select department and employee, and choose the record style
youadd,Setrecordthedateandtime,click"Add"buttontoaddanew
clockinrecord
Whenanewrecordhasbeenadded,the"Add"buttonbecomesgrayand
invalid.Butitwillbecomebrightandvalidagainaftertheemployeehas
beenchangedtoanotherone,ortheclockouttimehasbeenchanged.
Click the close button
to close this dialog box and return to the
mainmenu.
There are many select statuses of not only clockin and clockout, but
also other option in select box. The type of choice box is allowed to
choosetheconditionthatnotonlyhasclockinginandclockingout,but
alsoincludesotheroptions,ifhadtooperateothertypesonlytoneedto
choosethedifferenttype,othertypesstepofoperationand handlethe
employee forget checking the sequence of operation to be same,
interfaceasfollows:
125
If need to handle all employees to forget clockingin, click Select All

button "
",shownasfollowingfigure:
Press Unselect button "
, the cursor to return to the previous
condition before clicks Select All with mouse. If there are lot of
employee,this modulehasprovidedwiththefunctiontoinquirytothe
employee, the operating procedure is in the employee view directly
inputemployee'sregisternumber,thename,thenamePinyinaswellas
the name Pinyin first letter, press the "Enter" key or left click "
"
withthe mouse.IfwanttoinquiryemployeenamedSimon,withname
Pinyinfirstlettermethodinquiry,shownasfollowingfigure:
126
Thegoalwhichafterpresstheenterkeyortheleftkeyclickoninquiry
symbol"
"appearsmustsearch.
HandleEmployeesForgettingtoClockOut
If oneemployeeforgetstoclockoutduetosomespecialreasons,this
functionofhandle employeeforgettingtoclockoutcanbeusedtoadda
clockoutrecord,theoperationprocessisthesamewithoperationofto
employeeforgettingtoclockin.Seeuppart.
2.3.3ComingLate/LeavingEarlyCollectively
1.Cominglatecollectively
If part or the entire employees of one department come late, this
functioncanbeusedtomodifyemployeeclockintime,click"Coming
late collectively" on the down drag of Attendance menu, and the
followingdialogboxwillpopup:
127
Inthe department option,selectthe departmenttowhichtheemployee

whocomelatecollectivelybelongandthenclicktheemployeeofyour
choice in the employee option box, if you want to choose employee
more than one, you can click the mouse while press "Ctrl" key. Click
SelectAllbutton toselectallemployees,clickunselectallbutton
tocalloffallselectedemployee.
Selectedstyleconsistsof"Cominglate"or"Leavingearly",whenyou
select,only liftclickonitemyouselect.
Neglect clockin record means to neglect selected employee all
clockinrecordduringthetimeperiodisdefinedbytheFromtimebox
andthe Totimebox.
Clockin time after modification means the time of the clockin
recordstobeaddsin.
Click"OK"buttontodeleteallneglectclockinrecordsoraddclockin
recordaftermodification,andtoreturnthemainmenu.
128
Click"Cancel"toabandonthisactionandreturnmainmenu.
2.Leavingearlycollectively
If part or all of the employee of one department leaving early with
reason , this function can be used to modifyemployee clockout time,
the operation process is the same with to handle coming late
collectively,itisonlytoselectleavingearlycollectively.
2.4Search/Print
2.4.1AttendanceRecord
Thismoduleisusedtoinquiryallemployeeattendancerecordwhichis
downloadsfromthedevice,thecomputationofallattendancestatistical
basesonthisrecord.
Click "Attendance Record" subitem on the main window of
"Search/Printandthefollowingwindowwillpopup
129
1.Search
1)onlysearchattendancerecord
Department:Displayalldepartmentsinthisunit.
Employee: Display all employees in this unit through dragdown box
choiceneedstoinquiresubitem.
TimeRange:Determinetimescopethatneedstoinquire.
Search: Choose the department, employee, and determine the time
range, then singleclick "Search" button, the result in lower part the
window to show the employee's of your choice attendance record in
periodoftimewilldisplayinresultboxinlowsideofwindows.
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List hasthe departmentname,Name,No.,Data/Time,LocationID,ID

Numberetc eightfields.Theuseralsomaychoosetheattendancestatue,
andtheworkingcode.
DisplayStatue:Theattendancestatuewilldisplayin list."Clock in/out
soon"
Inordertodistinguishtheclockinginandclockingout,thismodulegive
clockinginandclockingoutwiththedifferentdisplayingcolor
Note:Whendevicedoesnothavetheconditionkey,thenattendance
conditioncompletelydisplayasclockin.
If needs to revise the displaying color for the clocking in and the
clocking out record , with the mouse singleclick leftkey onthecolor
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codeblock, pop upchoicebox ofthecolor, choosethe properlycolor,

saveit.
Display Work code:Displaywork codeinthisrow.
Note: The work code is a symbol to differentiate the employee
different classes of working only the device has the work code
function the machine (need to custommade) only able to
demonstratethecorrespondingsymbol.
Supportsimplecalc:Afterselectingainterface,beallowedtoseethat
somesoftwaresimplyclassprocesstheoriginalrecordinthisinterface,
completely show employee'srecordbytheday
2)Attendanceforphoto
If the software features is designed to support for attendance photos
function, when search employee attendance checking records,
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employeestheattendancephotosisavailabletoseeatthesametimein
Viewtheattendancerecordsinterface
If the options Display Images is taken by tick in the Application List

clickonanattendancerecord,ifthereisathecorrespondingattendance
photos,thesystemwillbedisplayed.
2.Previewandprint
The module provide user with convenience to view the time
&attendancereport,print,save andsoon.Operation stepasfollowing
Click "Preview" button to preview report in users favor, shown as
following:
(1)AttendenceRecords(4Columns)
133
(2)Attendence Records
Forprintingreport,onlyneedtoleftclickonthePrintingbutton
reportleftside.
3.Export
134
in
(Please refertoappendices3.6ExportData)
4.Highlevelexports
This function is equipped with exporting data that has the strictly
requirement,herewillbeallowedtoexportattendancerecorddepending
on the user setting. For detailed operation please see appendix 3.7
AdvancedExport.
5.ModifyLog
If the use has revised the original Time Attendancerecord, thesystem
providesaconvenientwaytoinquirytheTimeAttendancerecordwhich
hasbeenrevised,andreversesthedisoperation.
Click "Modify Log" button, enter "Record changing Logs" window,
shownasfollowinginterface:
135
1)Search
The search method and to search the record of users attendance is
similar. After choosing the department, the employee, determined the
TimeRange,singleclick"Search"button, theresultinlower partthe
window to show theemployee of your choice the modified attendance
record in period of time will display in result box in low side of
windows.
2)Preview
The content of list to preview and print is available. Click "Preview"
button toviewthereportstyle,shownasfollowing:
136
3)Export
Singleclick "Export" button, may search result to export file, the
operatingprocedureandtheattendancerecordtoexportarecompletely
same.
4)Restorerecords
Sometimes,asaresultofthedisoperationortheactualsituationchange,
user has to abolish modified to the Time Attendance record, by now
throughfunctiontorestorerecordthetorealize.Onlyselecttherecord
listwhichmustberestored,singleclicktherestorerecordtocompletes,
theninquireitagain,maygetthisrecordofattendance
2.4.2 Current Employees On-Duty Status
Click Current Employees OnDuty Status subitem, under
Search/Printmenu.Thefollowing windowwillspopup:
137
After select Department and Time, click Query button, check the
result,showasbelow:
138
Click Previewbutton,previewthestyleofreport,showasbelow:
Preview the report, on this window, user can print and save file, etc.
Click print button
on the leftward of the top tool bar, can print

139
report.
2.4.3 AttendanceCalculatingandReports
In attendance management, we usually need to search attendance
calculation andtoprintvariousattendance records.
ThroughtheAttendanceCalculatingandReports,tosearchandmodify
attendanceexceptionandrecordlistisavailabletherearefouroperation
windows which areClock Inz/Out Log Exceptions, Shift Exception,
MiscException and CalculatedItems.
Click exception search on the main window, or exception search
subitemunder"Search/print"andthefollowingwindowwillappear
Select department firstly, choose the employee who is your choice,
determine beginning/ending time, click "Search" button to view the
statisticalrecordoftime&attendance
A)Viewthedepartmentthroughdragdownbox
B)Selectemployee
There are two way to select employee, one way is to select employee
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throughdragdownbox,ifyouneedtosearchalotofemployeesatsame
time, you can put tick in front of employee of your choice, show as
below:
Another way is to search employee by enrolling number, name, click

"
"buttontosearch,showasbelow:
141
C)Determine the TimeRange,showasbelow:
D)Afterselecting,clickCalculatebutton,therecordofattendanceis
available.
ShiftException
TheShiftExceptionmainlyviewcominglately,leavesearly,theabsent
no cause and the working overtime, working on/off hour and
Clockin/clockouttime,mayrelaxedcarryonthecomputationofeach
monthstatistical,checkupandcalculateswhetherhaserror.Andhandle
employeebusinesstrip/forgettingtheclockingoutinthispagesetting,
ShiftExceptionshownasfollowinginterface:
142
The defaults dataintheshiftexceptionlistincludetheACNo., name,

date, AutoAssign, Timetable,Onduty, Off duty,Clock In,ClockOut,
Normal, Real Time, Late, Early, etc. If wants to display more, may
rightclick "Columns" item in the table, after choose other rows that
needtobe show,puttickinfrontoftherowthatwillbecancel.
1)Itemexplanation
Timetable: The employee Clockin/clockingout time corresponding
Timetablesname.
Late:ThedifferencevaluebetweenOndutyandRealTime,ifdidnot
clock in, and the time whenemployee go to work without clockingin
recordwillberegardascomingx1minutelateintheAttendancerule
asking,itsitemwillbeabletocorrespondingdisplay.Ifhassetoptionin
theAttendancerule,thecominglatelytimeisbiggerthanax2minute
timewillberegardedasabsencefromwork,whenx2issmallerthanx1,
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cominglatelytimewillnotdisplay,recorditasabsentingfromworkon
cause When x2 is bigger than x1, coming lately time correspondingly
showthex1minute.
Early:Thedifferencevaluebetweenthe Offdutyand ClockOut,ifdid
not clock out, and the time when employee gets off work without
clockingout record in the Attendance rule , the record time will be
regard as leave early x1 minute, then the leaving early time
correspondinglydisplay. If hasset optionin the Time Attendancerule,
theleavingearlytimeisbiggerthanax2minutetimewillberegarded
asabsencefromwork,whenx2issmallerthanx1,leavingearlywillnot
display,recorditasabsenting from work oncauseWhenx2isbigger
thanx1,theleavingearlytimecorrespondinglyshowthex1minute.
OTTime:IntheAttendanceruleoption,putatickinfrontofitemthat
clockingoutaftergettingoffworkxxminutewillrecordedasOTTime,
thendifferencevaluebetweenaftergettingoffworkxxminutetoclock
out time in clockingout record and the working off hour record is the
OTTime.Iftheshifthasaperiodoftimetocountasworkingovertime
(intheshiftschedulemanagementwhileaddshiftTimeperiod,justput
atick infront ofthis Timetable,andrecorditasOT Time),alsosetup
has counted a working overtime minute total of working overtime
minuteisthe OTTime.
ATT_Time: Thedifferencevaluebetween ClockIn andClockOut.
Work Time: The difference value between On duty and Off duty, if
therearecominglatelyorleavingearlytime,usethedifferencevalueto
reducethecominglatelyorleavingearlytime.
Exception: Record exception Sick leave, business trip and so on. For
144
other item, please refer to item explanation about Time Attendance

statisticaltable
2)Toolcolumn
Change color: In order to better distinguish each kind of displaying
statuebe abletochangevariousstatuesappearance.
Filter by Exception: Singleclick the here, the choice menu appears,
which exception may be selected to demonstrate, which didn't display,
Putthetickintheitemwhichisselected.
Filter by Timetable: Singleclick the here, the choice menu appears,
maychoosetheTimetablewilldisplay,whichTimetableisinexception,
whenthereistick" "infront ofthe Timetablename,thattheexpress
thisTimetable isselected,andinexception.
Maintanance AL/BL: The operations of Employee Leaving on
Business/AskingforLeavearesamewithhandle Attendance.
ClockIn/OutLogExceptions
The page of Clock In/Out Log Exceptions is to examine original
record statue which download from the equipment and revise to the
TimeAttendancerecordstates.
1)Viewthe Attendancerecord
After searching and calculating, chooses the Clock In/Out Log
Exceptionspagination,shownasthefollowingfigure:
145
In the Clock In/Out Log Exceptions the default data row includes the
Name, the register number (ACNo.), Attendance time (Time), the
workingstatue(State),thecorrectionstatue(NewState),theException
andOperates7items,ifwantstodisplaymore,mayrightclickonthe
list, then click"Columns" subitem in the dropdownlist, put a tick in
front of the row that needs to be demonstrated. Shown as following
figure:
146
After change the setting of Columns displaying, save the columns

setting,laterdirectlywritedownthe columnssettingisavailable.
Employee serial number "EMPNo": in employee maintained option,
every time add employees, the system will assign a number to the
employee.
Register number "ACNo": number which manager assigns to the
employee.
Checking time "Time": The employee clock in or clock out by
fingerprintthetime.
Checking Status "State": there are six kinds of status: checkin,
checkout,overtimecheckin,theworkingovertimecheckout,business
trip,Businessreturns.
Note: If the device has the status option, the checking status will
show corresponding statue in the Time Attendance record If the
devicedoesnothavethestatueoption,allshowas"checkingin"in
147
attendancethisrow,thesystemdependontheTimePeriodsetting
in management program to judge the Time Attendance statue,
displayinthecorrectionstatus.
Correction Statue (New Statue): When the Time Attendance machine
has option setting, this rank is in empty Otherwise, in the correction
statuesystemdependontheassignedemployeetheshiftTimetableand
the fingerprint verification time to judge whether the employee is in
clockIn,clockOut,lateorearly,systemcomputationofthestatisticsby
thisstatus.
Exception: There are 8 kinds of situations: The normal record, the
invalid record, the duplicate record, the statue is wrong, frees working
overtime, working overtime, business trip, the autoassign employee
shift.
Invalidrecord:theclockingin,clockingoutbeyondshiftTimePeriod
the time scope the record completely regard as invalid. The invalid
record will be regarded as this record does not exist during Time
Attendancestatisticianitwillnottobecount.
Repetition of record: when the Time Period of the Time Attendance
recordissmallerthantheeffectiveintervalof"Time Attendancerule",
therecordregardasrepetitionofrecord.
Free overtime: The employee has checkingin/out record within the
Time Period which has not been assigned to employee, and maintains
thisemployee'sTimeAttendancesettingpageintheemployee"tocount
workingovertime"theitemtoselect.
Overtime: there is a statue setting in the device, the Time Attendance
record the attendance statue as the overtimein, the overtimeout, the
148
demonstrationisworkingovertimeintheabnormalstatecolumn.
Business trip: there is a statue setting in the device, the Time
Attendance record the attendance statue as business trip, the
demonstrationisapprovalabsenceintheabnormalstatecolumn.
Autoassign employee shift: Employee's checkingin/out record does
not exist in the Time Period that has been normally assigned to the
employee, but the record is in the employee autoassigned the Time
Period,thenthisrecordshowasautoassignabnormalstatecolumn.
Corresponding Time period: Is one kind of sign in the software
interior(donotdisplayit,hasnothingtodowithuseroperation)
Operation:showtheoperationforrecordofyourchoice.
Department:Theemployee isatdepartment.
2)Revisesthe Attendancerecord
Choose the corresponding operation to revise the Attendance record
withtoolcolumnintherightsidepage.
Toolcolumn
Change color: May change each kind of condition that express color,
singleclicktheherethefollowinginterfaceappear
149
Singleclickcolorblockinfront of each kind ofconditionmay choose

the color which you needs in this interface, after selecting, Be sure to
singleclick"OK"buttontosave.
Changefilterscondition:Definitethatstatusrecordindisplayingbox,
click"Changefilter"thefollowingwindowwillappear:
Make a check it to show it selected status, appear on the display box,

utilizeclicking" "toswitchstatusbetweenselectedandunselected.
Change status: Able to make a present status of selected record to
becomeaselectstatus,afterselectedarecord,click"Changestate"the
windowisfollowing:
150
BecauseAttendancestatueallisclock/inrecord,thereforethisstatueis
impossibletouse,maysingleclickotherstatuetoselect.
Delete selected: May sign the attendance record of you select as
deletioncondition,afterusingthisfunction,inthetoolcolumncanadd
twoitems,showasbelow:
Applyall:Afterselectedthisitem,allsettingoperationwhichdisplayin
operationcolumnisvalidbeforethis
Cancelall:Afterselectthisitem,allsettingoperationisinvalidbefore
this,alloperationwilldisappearinoperationcolumn.
Canceloperationforselected:Onlycancelcurrentrecordoperation.
ChangerecordswhichautoassignedtimetabletoOTrecord:Make
systemsmartschedulerecord toovertime.
Append Clock in/Out Log: The process is the same as Attendance
handlingoperation.
151
Viewoperationhistory:TheprocessisthesameasAttendanceRecord
operationofsearch/print.
Rightkeymenu
On the Attendance Record window, rightclick the mouse, the
followingmenuwillappear:
Exportdata:Issameas"Exportdata"buttonfunctionintheinterface,
fordetailpleasesee 3.6ExportingData.
Createreportcurrentgrid: Issameas"Report"toestablishcurrent
datarecordlistfunction,makesearchedattendancerecordasrecordlist
to export. Abletolist printsto export,save,andsearch for inlist,etc.
operation
CopyData(fromfirsttocurrent):Searchedrecordresultcopydirectly,
formduplicatingtocurrentposition,andcanpatchinExcellistdirectly
Copy Data (from current to last): Searched record result copy from
currentcopyingpositiontoending,andcanpatchtoExcellistdirectly.
Column "Data row": Select item name on the searching window
appearing,clickpopupmenuisfollowing
152
Show all Columns: All item name of data row display on search
window.
Hideallcolumns:Allitemnameofdatarowexceptsurnameandname
hideonthesearchwindow,onlyshowsurnameandname.
Savegridlayout:Theitemnameonwhichthesearchwindowappears
canbesaved,loaddatarowsettingtouse.
Loadgridlayout: According tostoredatarowtoshowitem.
AdvanceExport:Exportthelistasfile.Seealso3.7AdvanceExport.
MiscException
Misc exception is used to verify and appraise employee hour of
overtime and business trip, default leave, sick leave, home leave are
effective overtime, free overtime, business trip, approval absence, are
invalid by default, it need a calmer appraisal of whether effectively,
writes down in the statistical report. Misc exception interfaceshow as
follow:
153
In Misc Exception list , the default data include department, name,

enroll number (ACNo.), start time, end time, exception, Audited, Old
audited, Time long, Valid time, Date. If you want to show much more
item, just rightclick "columns" item of your choice, if you want to
showantherrow,putatickinfrontoftherowyouhaveselected.
Starttime:Starttimeforabnormalstatue.
Endtime:Endtimeforabnormalstatue.
Exception: There are 8 kinds of statue: free overtime work, overtime
work,businesstrip,approvalabsence,sickleave,leave,homeleave.
Audited:Aftertheverification,showthatovertimeworkorisininvalid
statue.
Oldaudited:Unaudited statue.
Timelong:Thedifferencevaluebetweenendtimeandstarttime.
Assigned shift work day: The exception situation across the working
daywhichhasassignedshift.
Toolcolumn
If the Attendance rule limit the business trip and the overtime work
statuemustthroughverification,thenverifiedstatuecolumnisempty,if
hasregulatedthestatueofverification,thecorrespondingstatuecolumn
willappearintheverifiedcolumn.
Restore: This operation does not take effective unless the record has
beenaudited, return record statue to initial verification state. After the
returntooriginalstatus,besuretoreinquireandcompute.
154
CancelallOT:Exceptionlistshownthattheovertime workrecordall
regardasinvalidrecord.
Promote all Free OT: The system regard personnel's ,who has not
assigned to Timetable, Time Attendance record (who must own
clockingin/clockingoutrecordsimultaneously)asfreeOT ,ifthisitem
in choice, systems judge all free overtime work will be showed as
overtimework.
Count all OUT to BOUT: All employees out record regard as
business.
Cancel all BOUT: All the business trip record will be canceled this
record will be generally egresses or according to the actual situation
handle it.
Invalidate selected: Change the record statue of your choice to be
invalid.
On the displaying windowofAttendance Calculation, rightclick to be
possibletooperate issame asthe ClockIn/OutLogExceptions.
Calculateditems
The calculated items pagination is the page which commonly used,
countallitemintheemployeeassignedtimetoproducereport,iseasy
toexamineand settlement.
155
In the Calculated items pagination the default data include name,

enrolling number (ACNo.), late, early, sick leave, etc. If you want to
showmuchmore,mayrightclickon"Columns"theoptioninthetable,
showotherrowsofyourchoice,thereisatickinfrontoftherow.
Should arrive (Normal): Depending on the employee shift, count the
employeesworkingdaywhichshouldgotoworkbetweenthestartand
endtime.Thedefaultsunitistheworkingday,maychangethestatistical
ruleinthe "Normal"oftheTimeAttendancerulecalculationpage
Actual arrive (Actual): According to The Clocking in/Clockingout
record,statistictheemployeeworkingdaywhichactuallygoestowork
between the start and end time. The Defaults unit is the working day,
abletochangethestatisticalruleinthe"Normal"oftheAttendancerule
calculationpage
Cominglately(Late):
156
1) according to the "Coming lately "statistical rule in the Time

Attendanceruleinandtheshiftmanagestorecordislatextimewhich
in the time establishes to calculate, after namely if employee's
registrationtimesurpassesxtimetorecordforislate,islatewhenthe
lengthistheregistrationtimewiththeworkhoursbadvalue
2)nonregistrationrecording,accordingtoTimeAttendanceintherule
Time Attendance computation to go to work, the nonregistration
recording time mark to be late xx minute Result which obtains in the
beginning and end time all situations statistics. The default unit is the
minute, able to change the statistical rule the Time Attendance rule
computationprojectpage "Late".
Leavesearly(Early):
1)AccordingtothestatisticalruleintheTimeAttendance"leavesearly"
rule and the time setting in the Shift management record the leaves
early time , after namely if employee's clockout advance x hours to
recordasleavesearly,hoursofleavesearlyisdifferencevaluebetween
theClockouttimeandtheworkofftime
2) if there is not the clockingout record, according to the Time
Attendance rule, in the computation of attendance statistical, when
employeeget offwork withoutthe clockingoutrecordthetimeregard
asleaveearlyxxminute
Obtainresultfromallsituationstostatisticamongthestartandendtime.
Thedefaultunitistheminute,abletochangeitunderthe"Leavesearly"
statisticalruleinthecomputationofTimeAttendancerulepage.
Absencewithoutanexcuse(Absent):
1)Accordingto"Absencewithoutanexcuse"statisticalruleunderTime
157
Attendancerule,ifemployeedoes nothavethecheckingin/outrecord,
whosattendancerecordregardasabsencewithoutanexcuse
2)Accordingtothe Time Attendancerule,inthecomputationof Time
Attendance time , hours of late is bigger than xx minute, employee
recordasabsencewithoutanexcuse,hoursofleavesearlyisbiggerthan
xxminute,employeerecordasabsencewithoutanexcuse.
Obtain result from all statistical situations between the start and end
time.
Thedefaultunitistheworkingday,cannotchangeit.
OvertimeWork(OT):
1) According to the "working overtime" statistical rule of Time
Attendancerule,aswellasthecomputationoftheTimeAttendancerule,
employee gets off work after x minute, whose work is recorded as
overtimework,obtainhoursofovertimefromtheaccumulation
2)IntheShiftmanagementthereisaTimePeriodwhichdirectlytobe
recordedastheovertimework,ideatheminutesofovertimeworkisthe
hoursofovertime
3) According to the option situation in the Time Attendance
setting/maintenance, the employees work record as overtime work, in
otherexceptionsituationlisttheovertimeworkandthefreeovertimeis
verifiedaseffectiveworktostatisticobtainstworesultsamongthestart
and end time all accumulation situations. The default unit is the hour,
abletomakeachangeunderthe"Overtimework"statisticalruleinthe
computationofTimeAttendancerulepage.
Egresses (OUT): According to "Egress" the statistical rule in the
158
Attendance rule, as well as the approval absence is effective in other

exceptionsituationlistcarryonthecomputationofthestatistics.
Obtainresultfromallstatisticalsituationsinthestartandendtime.The
default unit is the hour, able to changeit under the "Egress" statistical
ruleinthecomputationofTimeAttendancerulepage.
BusinessTrip(BOUT):Accordingto"Businesstrip"thestatisticalrule
of it he Time Attendance rule, as well as the approval absence is
effective in other exception situation list carry on the computation of
thestatistics.
default unit is the hour, able to change it under the "Business Trip"
statisticalruleinthecomputationofTimeAttendancerulepage
Hours of work (WTime): The computation of attendance depends on
the time ofemployeeclockin/out. Obtains the result from completely
accumulationbetweenthestartandendtime.
Shouldcheckingintimes(Times):AccordingtotheTimetable,totalof
theClockingin/outtimesbetweenthe timerange.
Clock/In (VIn): Actualclock/intimesbetween thetimerange.
Clock/Out(VOut): Actualclock/outtimesbetweenthe timerange.
Noclock/in (N/In):Noclock/intimesduringthetimerange.
Noclockout(N/Out):Noclock/outtimesduringthetimerange.
Asking for leave (AFL): Accumulate all kinds of vacation, and
statistics result. The default unit is hour, able to change it under the
"Leave setting" statistical rule in the computation of Attendance rule
page.
159
Approval Absence (BLeave): According to "Approval absence"

statistical rule in the Attendance rule, as well as the approval absence
takeeffectiveinotherexceptionsituationlist,carryonthecomputation
ofthestatistics.Obtainresultfromallstatisticalsituationsbetweenthe
startandendtime.Thedefaultunitistheworkingday,abletochangeit
under the "Approval absence" statistical rule in the computation of
Attendancerulepage.
Sickleave(Sick):Accordingtothesickleavestatisticalruleunderkind
of Leave setting, as well as the sick leave take effective in other
exceptionsituationlistby verification, carryonthe computation ofthe
statistics. Obtain result all from statistical situations between the start
andendtime,the default unitisthe hour,beabletochangesthe"Sick
leave"statisticalruleunderleavessetting.
Affair: According to the leave statistical rule under leaves setting, as
wellasfortheleaveiseffectiveinotherexceptionsituationlisttobythe
leave verification, carry on the computation of the statistics. Obtains
Resultfromallsituationsstatisticalbetweenthestartandendtime.The
default unit is the hour, be able to changes the "leave" statistical rule
underleavessetting.
Workday (NDays): Depending on the clock in/out record, statistic
employeesactually work day from Monday to Friday beyond holiday
betweenthetimeranges,thedefaultunitisworkingday,abilitytomake
achangeunder"Normal"statisticalruleintheAttendancestatisticalrule
page.
Weekend: Depending on clock in/clockingout record, statistical
employees actually from Saturday to Sunday beyond holiday between
thetimerangesthedefaultunitisworkingday,abilitytomakeachange
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under"Normal"statisticalruleinthe Attendancestatisticalrulepage
Holiday: The holiday in which day employeeactually takes work, the
default unit is working day, ability to make a change under "Normal"
statisticalruleinthe Attendancestatisticalrulepage.
Working Hours (Att_Time): Depending on clock /in and clock/out
record,totalofemployeeshoursofondutybetweenthetimerange,the
defaultunitishour,accuratefigureinhereafterpointtwodigital
Overtime work (NDays_OT): Depending on the "overtime work"
statistical rule in theAttendance rule, as well as the overtime and free
overtime is effective in other exception situation list carry on the
computation of the statistical working hours from Monday to Friday
beyondholidaysbetweenthe timeranges.
default unit is the hour, able to change it under the "Overtime Work"
statisticalruleinthecomputationof Attendancerulepage.
Weekendovertimework(Weekend_OT):Dependingonthe "overtime
work"statisticalruleintheAttendancerule,aswellastheovertimeand
freeovertimetakeeffectiveinotherexceptionsituationlistcarryonthe
computation of the statistical working hours from Saturday to Sunday
beyondholidaysbetweenthe timerange.
default unit is the hour, able to change it under the "Overtime Work"
statisticalruleinthecomputationof Attendancerulepage
HolidayOvertime(Holiday_OT):Dependingonthe"Overtimework"
statistical rule in theAttendance rule, as well as the overtime and free
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overtime is effective in other exception situation list carry on the

computation of the statistical working hours in holidays between the
timeranges.
Obtainresultfromallstatisticalsituationsinthetimerange.Thedefault
unitisthehour,abletochangeitunderthe"OvertimeWork"statistical
ruleinthecomputationof Attendancerulepage
Report
Not only search and modify these Attendance Records in Clockin/out
logexceptionList,butalsoableto previewandprinttheseAttendance
records,thesefollowinglistinclude,DailyAttendancestatisticalreport,
Attendance General report, Department Attendance Statistical Report,
Staffs onduty/offduty Timetable, Daily Attendance shifts, Create
reportforcurrentgrid,click"Record"button,popupfollowingmenu:
1.DailyAttendancestatisticalreport:
Daily Attendance statistical report is used to list the definiteemployee
daily attendance status in assigned period of time inthe table, and the
statistics absence without excuse, coming lately /leaves early, working
overtime, asking for leave, business trip, convenience of the checking
whetherhasthediscrepancywiththeactualsituation.
Note:Inthetableitisonlycanshowdetailedattendancestatusfrom
theinquirytimefromthemonthtime,thereportformmaycountin
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the start and end time situation which the user chooses, the start
andendtimescopeappearontherightcancer.
InthetableallshiftsTimetablewhicheachpersonuseswillbelist,and
illustrateattendancestatusinthe correspondingtimeandshiftwiththe
mark, for mark explain, and please see at the end of each page (In
identificationmarksettingin Attendancecomputationrule).
Should arrive "Working day": The working day of the employee
should arrive in the assigned time. The working day is the unit of
measurement "Recommend", ableto make a change in the Attendance
rule.Accordingtoresultin Attendancestatisticaltable,outputthisitem.
Actually arrive "Working day": The working day of the employee
actually arrive in the assigned time. The working day is the unit of
measurement "Recommend", able to make a change in the Attendance
rule.Accordingtoresultin Attendancestatisticaltable,outputthisitem.
Absencewithoutanexcuse"Workingday":Thedayoftheemployee
intheassignedtime,whoisabsencefromworkwithoutanexcuse?The
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workingdayistheunitofmeasurement"Recommend",abletomakea
change in the Attendance rule. According to result in Attendance
statisticaltable,outputthisitem.
Coming lately "Minute": Total hour of the employeein the assigned
time come late, the minute is the unit of measurement "Recommend",
able to make a change in the Attendance rule. According to result in
Attendancestatisticaltable,outputthisitem.
Leaves early "Minute": Total hours of the employee in the assigned
timeleaveearly,the minuteisthe unit of measurement "Recommend",
able to make a change in the Attendance rule. According to result in
Attendancestatisticaltable,outputthisitem.
Working overtime "Hour": Total hours of the employee in the
assigned time overtime work. The hour is the unit of measurement
"Recommend"abletomakeachangeintheAttendancerule.According
toresultin Attendancestatisticaltable,outputthisitem.
Askforleave"Hour":Totalhouroftheemployeeinassignedtimeask
for leave. The hour is the unit of measurement "Recommend", able to
makeachangeintheAttendancerule.AccordingtoresultinAttendance
statisticaltable,outputthisitem.
Really until "Working day": The employee business trip in the
assigned period time. The working day is the unit of measurement
"Recommend",abletomakeachangeintheAttendance rule.According
toresultin Attendancestatisticaltable,outputthisitem.
Reportuppertoolcolumn
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1) Scale: Click
button, and then choose the displaying
proportion,previewreportform.
2)Opensreport:Click
savedbefore.
buttontoopenthereportfilewhichhas
3)Save:Click buttontosavethecurrentreporttothedirectly of
yourchoice.
4)Printsreport:Firstconnectwiththeprinter,thenclick
toprintthereportform.
button
5) Find text: Click button, popup the search text dialog box,
inputthetextyoulookup,click"OK"button,thecursorwilllocateto
thetextwhichyousearch.
6)Closepreview:Click buttontoclosepreview.
2. AttendanceGeneralReport
AttendanceGeneralReport"ThesumtotaloftheAttendancestatistical
resulttable"isusedtoshowthedefiniteemployeeattendancestatistical
statusintheassignedtime,carry onthesumcomputation ofemployee
attendance status, convenience of paying wages depending on the
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Attendancesituation.
The computation of should arrive, actual, absence without an excuse,

comelate,leavesearly,workingovertime,asksforleave,businesstrip,
thesickleave,leave,homeleavesamewithdailycalculatingintheTime
Attendancestatisticaltable.
Workinghours:Dependingondailyemployee clockin/outtime.Count
the employee working hours Obtains result from all accumulation
betweenthestartandendtime
Attendance rate: divide the employee actually goes out on duty the
number of times by employee should go out on duty the number of
times.AbovethereporttoolcolumnissamewiththeDailyAttendance
Statistic Report.
3.DepartmentAttendanceStatisticalReport
Department Attendance Statistical Report "The sum total of the
Department Attendance statistical result table" take the department as
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the unit, sum total of all employees in the assigned department and
periodof attendancestatus,mayknowthesumattendanceofdepartment,
facilitatesreducesthescope,carriesonthedetailinquiry.
The computation of should arrive, actually arrive, absence without an

excuse,cominglately,leavesearly,workingovertime,askingforleave,
business trip, sick leave, leave, home leave same with daily Time
Attendance statistical table. Only completely accumulate each
department'spersonnel'ssituation.
Above the report tool column is same with Daily Attendance Statistic
Report.
4.StaffsOnDuty/OffDutyTimetable
Thetimeinwhicheachemployee actuallycomeandgotoworkproduce
report, corresponding date and shift. Convenient for the administrator
viewing,andmayprint.
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Themostrightsiderowcorrespondstheshift,listtheallemployeeshift,
whichcorresponddate,thetimeofclockingin/outdisplayinthetable.
Report.
5.DailyAttendanceshifts
List the employees shift which is used in Attendance every day,
corresponding date, provide convenient for the administrator viewing
shift,andprinting.
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Report.
6.Createreportforcurrentgrid
The createreportforcurrent girdrefersto producereportaccordingto
the current screen demonstrated format, provide convenient for the
administratorreading,andprinting
ClockIn/OutLogExceptions currentdatareportpage:
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Ifneedtoshowmuchmorerows,mayrightclickthedatarowofyour
choiceinthestatisticalresultdetailedsituationpage.
ShiftExceptionpagescurrentdatareportpages:
170
MiscException pagescurrentdatareportpages:
choiceinthestatisticalresultdetailedsituationpage
Calculateditemspagescurrentdatareportpage:
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Exportdata
ExportthedatayouinquiretoExcelorthetextfile,backupandsaveit,
in order to consult in the future. For detail operation please see also
appendix3.6ExportData.
2.4.4System Operationlog
There providewithcompleterecordaboutall operator operatetripand
eventwhenthissoftwareisapplyto,maybeviewtheloginthefuture:
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2.5DataManagement
2.5.1InitializeSystem
This function can restore system to original installment status, the
followisdetailedstep:
Click "Initialsystem"menu,thispopupwindowisfollow:
Caution:Ifconfirm yourselected,thesystem willclearallemployee's

dataandallattendancedata.Beforethisoperationyoumustbecarefully.
Click"Yes"button,thesystemwillclearalldata,andreturninitialstatus
justsysteminstall.
Click"No"button,thesystemreturnmainmenuwithoutcleardata.
2.5.2Clear Obsolete Data
Afteryoursystem hasbeen used foraperiod oftime,abigamount of
obsoletedataaresavedinthedatabase,whichnotonlyoccupyharddisk
spacebutalsoaffectoperationspeed.Thenyoucan clearthese useless
databyusingthisfunction
Clickthisitemonthemenu,thispopupmenuwillappear.
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When clearing attendance clock/in and attendance exception records,

you are required to back up clock/in data to files. You can click
corresponding input box to type file name, and click " " button to
save your data file's saving path and file name, notice that you should
choose a new filename, if the name has existed in the system ,it will
reminderyoutodefineanewfilename.
Note:youmustchoosethenew nameoffile,ifthefileexistsinthe
system,thesystemwillinformyouselectanewnameoffile.
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ShiftdataforACTime:Deletetheexpiredemployeeshiftdata,select
thecutoffdatefordeletingsuchdata,andclick OK.Forexample,the
timerangeofashiftrecordis19990101to20111212.Whenthe
cutoffdatefordeletingsuchdatais20110101,therecordisnot
deleted.Theemployeeshiftdataisdeletedonlywhenthecutoffdateis
laterthan20111212.
Inputtheclosedateofthedatathatyouwanttoclearinclosedatebox,
and the close date should be ten days before the current day you will
clearthecorrespondingdataafterclicking"OK",andpromptmessages
willdisplay
Attendance time setup data means to clear obsolete employee's shift
scheduledata,selectclosedataforclearingrecord,click"OK"andyou
willclearobsolete employee'sshiftscheduledata
In the terms of Microsoft Access database, can click "Compact
DatabaseFile"buttontocompactthedatabase.
Afterclearingdata,click" "toreturnthemainmenu
2.5.3BackupDatabase
In order to make sure data security and to restore, we suggest you
backup database in regular time, click command on the menu, popup
followingwindow.
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Select position to save file, input filename (maybe defined filename),

click "Save" button. When original database was damage, it need to
restore,youshouldchangebackupfilenameasATT2000.mdb,copythe
file under attendance install directory to cover same name file, but the
actiononlyrestorethesedatatobeforebackup.E.g.youbackupdatain
31.3,sothatthesedataberestoredareonlyonebefore31.3.
2.5.4ImportAC Data
To import attendance record to another machine or old record to the
current attendance software, click this command on the menu and this
operationwindowwillpopup:
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1.Importfrom Files
AllinformationoforiginaldatabasecanbeimporttoAttendancesystem
databasefiletoimportattendanceclock/inemployeeattendancedatais
imported.
Selectimportfrom USBflashdisk,click"Import"followingwindows
pupup:
2.Importfromdatabase
Importfromdatabasemeanstoimportattendancedatafromattendance
database backups, and the data include employee information, shift
information, clockin records, etc. You can import the data from
databasesofpreviousversion,ordatabasesofthesameversion.Forthe
dataformatofdatabasefilesofversionspreviousto1.2differsfromthat
of Version 1.2X, if the version of the database file that you want to
importisbelow1.2(Notincluding1.2),pleaseselectversionsbefore1.2
optionOtherwisepleaseselect2.2xoptions.
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Note:Beforeimportingdata,ifitisunnecessarytoremainthedata
in your system, please first select initialize the system. This is
becauseifsomedataremaininginthecurrentsystemoverlapwith
the data that will import, errors will appear when importing data,
anddatasimportingspeedwillslowdown.
Clickversions1.2orversion1.2xbutton,andafilemanagerwillpopup.
Enterthepathandfilenameofthedatabasetoimport,andclick"Open",
thesystemwillimportdataautomatically.
If yourdatabaseisSQLServerdatabase,youcanclickbuttontobegin
settings.FordetailedinformationpleaserefertoDatabaseSetup.
Afterimportingdata,click" "togobacktothemainmenu.
2.5.5ExportACData
Thisfunctionismainlyusedtobackupallattendancedatainthecurrent
attendancesystemorclock/indata,clickthiscommandonthemenuand
thefollowingoperationwindowwillpopup
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1)ExporttoFiles
Export four file style: secret attendance data (*.abt), attendance
clockin data (*.txt), back up attendance data (*.attbackup.mdb) and
attendance system database file (*.mdb). Click " " button, a file
manger menu will pop up confirmthe pathand file namefortheback
fileandclick"Open".
2)ConditionsandRangeforExportingDataRecords
Exportdatarecordsduringthetimerange.
Note: you must choose a new filename if the file has existed, the
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systemwillsuggestyoutodefinenewfilename.
Exportingrecordwillnotleadtocleandataindatabase.Afterfinishto
export data, click " " button to close window, and then return main
menu.
2.6 AccessControl(doormanage)Setup
Access control setting is to set unlock time and assign privilege for
registered users. Settings of each user consist of three period time
settings and one group setting. Relationship between period time and
period time is "OR". Group also consists of three period time settings
andbythesametoken,relationshipbetweenthese threeperiod timeis
"OR".
Simplyput,ifyouwanttokeeparegistereduserinunlockstatus.Firstly
the group that this user is in should be defined in unlock combination
(onegroupcanbedefinedinonecombinationtogetherwithothergroup,
butthese groupsarerequiredtounlockdoortogether).Second,current
unlock timeisinanyavailabilityrange of usertime periodand period
timeofitsgroup.
Under system default, a new registered user is in Group 1 and group
combinationisGroup1.Sonewregistereduserisinunlockstatusunder
default. If a group that user is in is not defined in group unlock
combinationsetting,thentheusecanonlyrecordattendanceandcannot
unlockdoor.
2.6.1 Timezone
TimezoneisthesmallesttimeperiodunitinAccesscontrolsetting.In
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whole system, you can define up to 50 time zones. Each time zone
defines7timeintervals,i.e.oneweek.Eachtimeintervalisvalidtime
periodin24hourseveryday.Eachusecansetuptothreetime zonesand
the relationship between these three time zones is "Or", which means
theuserisvalidaslongasidentificationtimesatisfiedoneofthesethree
timezones.EachtimezoneformatoftimezoneisHH:MMHH:MM,
i.e.intermof24hoursformatandprecisiontosecond.
End time less than start time "23:5723:56", means all day forbidden.
End time larger than start time "00:0023:59", means validin the time
interval.
Valid time period foruserunlocks:alldayopen"00:0023:59"ortime
periodwithendtimelargerthanstarttime.
ConcreteStepshowasbelow:
1.Click"Timezone"fromDragdownmenuofdoormanage,window
of ACTimezoneoptionwillpopup,showasbelow:
181
2.Click"Add"buttonandsystemwillpopupatimetablefromSunday
toSaturday.Here,youcandefineanytimezoneyoumayuse,showas
below:
3. Then click "OK" button to save the time zone automatically, and
returnACTimezoneoptionwindow,thenewzonewilldisplayinhelist,
showasbelow:
182
4.Ifyou wantto useseveraltimezones,continuetoclick"Add",and

then repeat step 2 and 3. In addition, time zone can be edited and
deleted.
5.EditTimezone,selecttimezoneonthelist,thenclickEditbutton,
theeditwindowwillpopup.Showasbelow:
After modify, click OK button to save, and return AC Time zone

option window, the time zones information will display as after edit.
Showasbelow:
183
6.Deletetimezone.Selectthetimezoneneedtobedeleted,thenclick
Deletebutton,thefollowingwindowwillpopup:
Click Yesbuttontodeleteit.Click Nobuttontocanceloperation.

7. After delete operation, the AC Time zone option window will not
displaythetimezone.Showasbelow:
184
2.6.2Group
Group function can divide users into groups and combine different
groups to different unlock combinations, which make group
management of Access control more convenience. So user can define
many unlock combinations. System has defined 5 groups: Group 1,
Group 2, Group 3, Group 4, and Group 5. Under system default, new
registereduserisinGroup1andcanbereassignedtoothergroup.
Undersystem default,a newregistered useruses time period ofGroup1.
Aftertheuserisreassignedtoothergroup,theuserusesdefaulttimeperiod
of the corresponding group. So please make sure to define default time
periodsforeachgroup.
GroupSetting
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1.ClickGroupsubitem, underthedoor manage menu onthelefttool

bar,enterthe Groupsetting interface,shown asfollowingfigure.
2.Groupeditingleftclickitemthatneedtoeditwithcursortoenterthe
editingstate.
3. Throughdropdownboxtochoose theTimezone.
186
Setupiscompletedclickon"Save"buttontosave.
4. According to your needs, you can repeat step 2 and 3 to edit other
Timezone.
5. Addgroup,click Addbuttoncanaddagroup,showasbelow:
6. Delete group, select the group you want to delete, and then click
Deletebutton todeleteit.
187
2.6.3UnlockCombination
Definitionofunlockcombinationfunction
Unlockcombinationisthedirectexpressionforcontrollingunlock.For
example,if you wantthatallregistereduserscannotunlock door,then
setUnlockCombinationtonull.
Definition of unlock combination is defined to different combinations
thatcanunlockdoor,andeachcombinationconsistsofdifferentgroups.
Unlockcombination directly uses group numberand doesnotconsider
order for identifying user between each group. For example, "123"
meansdoorwillonlybeunlockedwhenatleastoneuserineachgroup
of Group 1, Group 2 and Group 3 passes identification together with
other two users. "4" means door will be unlocked when one user in
Group4passesidentificationtogetherwithothertwousers.Systemcan
defineupto10unlockcombinationsatthesametimeanddoorwillbe
unlocked as long as one of these 10 unlock combinations passes
identification.
Concretestepshowasbelow:
1. Click Unlock Combination sunitem, under door manage menu, the
188
2.Edit:Clickontheonewhichneedtobeedited,showasbelow:
3.Selectgroupthroughthedropdownlist,showasbelow:
189
4. If forget what you had defined, you can click Group Detail button
toseethedetail.Showasbelow:
5.Aftersetting,click Savebuttontosave.
190
2.6.4 AccessControlPrivileges
AccessControlprivilegemainlyappliestouseraccesscontrolsetting:if
auserwhosepersonalNo.isassignedas1,2,3,4,andisdistributedto
No.1deviceinthedefaultperiodtime,likesasfollow,addusertoright
listfirst,thenadddevicetorightsidelist.Click"Allowspassing".
SetuptheAccessControlPrivilegewhen auserbelongagroup
1. Click Access Control Privilege subitem, under the door manage
menuonthelefttoolbar.Enterthe"AccessControlprivilege"interface
suchasshown.
2.Clickon"EditPrivilege"buttonandentertheAccessControl
Privilegetoedittheinterface,shownsuch following.
191
3. Default users belong to Group 1, if need be assigned to other user

groups,theneedforuserstoreallocationgroup.Hereweillustrate:ID1
userassignedtoGroup 1
FirstselectedID1user,shown asfollowing.
192
4.Clickonthe"SetGroup"buttonandenterthegroupsettinginterface,
selectgroup2.
5. Through the above steps, the users will be assigned to the second
group,shown asfollowing.
6.Follow the35steps,setupthegroup thoseusersrespective.Afterthe

193
settingcompleted,throughthetoolbarsbutton,asingleorallofusers
willbemoved totherightcriticalareas,waitingforthePrivilegesetting.
Shownasfollowing,movetheID1usertotherightlist:
7.InthemachinelistchoosethemachinethatneedtouploadPrivilege,
andthenmovetothecriticalregion,waitingforPrivilegesetting.Show
asbelow:
194
8. After users and machine is selected, click on "
" button,
thegroupTimezonewhichisusedbyuserinthecriticalperiodswillbe
assignedtotheselecteddevices.Afterdistributionissuccessful,prompt
willappearshown asfollowing
9.Onthe"UserAccessControlPrivilege"interface,click
button
andentertheAccessControlPrivilegeSettinginterfaceandsynchronize
set up information of user groups will display in the list. Show as
195
following,machine2intheID1usergroup1Timezone.
SetuptheAccessControlPrivilegewhen auserdonotusegroup
1. If a user belongs to the group, but she/he does not use group Time
zone, then in the UserAC Privilege settinginterface, select the Time
zonetobeused,showsasbelow,ID21usersbelongtothethirdgroup,
butshedoesnotusegroup 3Time zone,anduse the 1,2,4Timezone.
196
2.Aftercompletesetting,click
buttonandthenclick
"
buttononthe"UserACPrivilege"interface.EntertheAccessControl
Privilege setting interface and synchronize set information of user
groupswilldisplayinthelist.ShowasfollowingID21userusegroup3
Timezone,thenonusegroup,butuse1,2,3Time zone.
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DeletetheUserAccessControlPrivilege
1. After choose the user who will ready to be deleted and his group ,
move their to the critical areas, and moved equipment whose the
Privilegewillbedeletedtothecritical,shownasbelow,deletetheID1
user,whousetheGroup2Time zone.
198
2.Clickonthe"
"button,thegroupTimezonetheuseruse
willbedeleted incriticalareafromtheselectedequipment.Afterdeleted
successfully,thesystemwillprompt.Show asbelow.
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2.6.5UploadOptions
1.Connectdevice.
Choose upload device. Click icons to choose the device with mouse,
rightclickmouse,selectConnectitem,showasbelow:
200
2.Uploadinformation
Click"UploadDevice",underthedoormanage menu onthelefttool
bar, andshow asfollowing interface:
SelecttheAccesscontroloptionwhichyouwant,thetwokindofoption
could to be selected at the same time. After success upload, it will
displaythe successinformationonthewindow,showasbelow:
201
202
CHAPTE 3
Appendices
3.1Set Date
IntheboxofDateclick" "buttontoselectthedate,andintheboxof
Timeclick"
"buttontoselectthetimeordirectlychangethetime.In
thedropdownboxofDate,click"
onemonthupwardordownward:
"or"
"buttontomovethedate
Clicktheyearnumbertochangetheyeardirectly,orclick"
"button
tomovethedateoneyearupwardordownward.Clickonthedateyou
203
wanttoselectit.
3.2SelectEmployee
TheoptionboxofEmployeeislikethis:
Move the mouse to the row the employee to select is in, leftclick the
mouse,andthisrowwillturnblue.
Toselectmorethanoneemployee,holddown"Ctrl"keytoselect.
3.3SelectDepartment
TheoptionboxofDepartmentislikethis
204
Withthemouseleftclickthedepartmentname,Waitforthedepartment
nametochangeblue.Itshowschoosessuccessfully.
Choicedepartmentemployees
Singleclick department, open a dragdown box, chooses department
whichtheemployee isat,thensingleclicktheemployeebox
3.4SelectEmployeeinDepartment
Clickthedepartmentboxtoextendthetreetypeframework,andselect
the department where theemployeeis, then click the employee box to
extendthedropdownlistboxandselecttheemployee.
3.5Data Table Tool Bar
The Data sheet Process Tool Bar contains the following operation
buttons:
205
Inthedatasheet,therowmarkedwith
symbolisthecurrentrowand
alloperationsforhesheetisconductedinthecurrentrow.
Clickbuttontocarryoutcorrespondingoperationforthedatasheet.
First: Tomovethecurrentrowtothefirstrow.
Previous:Tomovethecurrentrowonerowupward.
Next: Tomovethecurrentrowonerowdownward.
Last: Tomovethecurrentrowtothelastrow.
Add: Toaddanewrowinwhichnewdatacanbeenteredinandthe
currentrowisthenewrow.
Delete: Todeletethecurrentrow.
Edit: Tomodifythedatainthecurrentrow.
Save: Tosavethedataaftereditionorinthenewlyaddedrow.
Cancel: Tocanceltheresultofaddinganewroworeditingthedata.
Underthestatusofaddingorediting,theresultofmovingdatawillbe
automaticallysaved.
Inthedatasheet,clickontherowtoselectit,andselectmultiplerows
by pressing "Ctrl" and clicking at the same time when possible. The
selectedrowswillchangetoblue.
206
3.6ExportData
Following take Attendance Record as example, explain to Export
Datafunction:
As shown in the above picture, click "Export" button to pop up the

followingwindow:
207
Predefined ItemList: The current definition of your choice will be a

name,whenthenexttime export willbeallowedtodirectlyselectand
savenamebutnotneedtochoosethefieldtoexportintheleftbox.
Puttickinfontofthefieldstoexport.Ifnexttimeyouwanttoselectthe
same fields to export data, you can input an item name in the box of
Predefined ItemList,andclick"OK"tosavetheselectedfieldsinthis
item.If youwanttocallyourpreviouschoices,selectanamesavedin
theboxofPredefinedItemList,andclick"OK"toenterthefollowing
window:
208
Enterafilename forthisfiletosaveinthecolumn of Filename,select

the type to save this file, and then you will export the selected data to
this file. You can save a file in three formats: Excel files (Microsoft
ExcelFile (*.xls),DBFformeddatabasefiles,rightjustifiedtextfiles.
3.7 AdvancedExport
AdvancedExportismainlyusedinsecondarydevelopmenttotransfer
thedatainoursoftware.Whenneedstoexportthedata,chooseinhere
needtoexportthedatatheitemand itssettingattribution.Singleclick
Advance Export button onAttendance Record interface, shown as
followingfigure.
209
HerewetaketheExceltabletoexportastheexample,explainadvance
exportthefunction.
1. Choose Export file format on the Export Type label of Formats
pagination asMSExcel.
2.Settheparametersinthe Optionspagination.Showasbelow:
210
3.Inputthefilenameandchoosethesavingposition.
4.Setthefield,theformatandsoon
A.Field
211
Chooses field which want to export, There are ten fields:

DEFAULTDEPID, Name, PIN, SSN, CHECKTIME, checktype
SENSORID,SSN,wokecode,verifycode,CardNo.
Note: Only the machine have Workcod feature, can choose to export
theworkcodefield.
B.Format
Set export the field form, there are the Common format and user
selfdefiniteformtwo formats.
C.Pageheadandpagefoot(Header&Footer)
Heremayaddthepagehead/footpageforfilewhichExport,inputthe
explanation writinginthe page head/foot, these writing willbeableto
displayinthestartandtheendingofexportedthefile.
D.Caption&Width
TherearetenfieldswhichExport:Department,Name,No.,Data/Time,
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Status,LocationID,IDNumber,Workcode,VerifyCode,CardNo,label
it with the easy memory the title and defines each field the display
width.
E.ExcelOptions
SettheFieldsandStylestoexport.
5.SaveExportOptions
Aftersettingthefield,theformatandsoon,forprovidetheconvenience
toexportnexttime,willbeallowedtosavethissettinginthefile,next
timewillexportthissettinginsteadtosetagain.
6.LoadExportOptions
Directlyimportsettingfilebeforesave,thenwasallowedtotransferthe
settingbeforeyousetup,directlyexportthedataagain.
7.StartExport
After all options set finished. Click Start Export button, the
Whenindicatorinformyoucompletesdownloaddata,thenmayconfirm
andgetsdownthedatatodirectlywhichtheexaminationExport.Show
asbelow:
213
3.8DownloadingPhotosAutomatically
WhenthePCisconnectedtoan8inchcolorscreendevice,setthe
server on the 8inch colorscreen device and connect the 8inch
colorscreen device to the Internet. Start the attendance management
software on the PC, and the software automatically detects the device
anddownloadsthephotostakenonthedevice.Thedetailedoperationis
asfollows:
1. Connect the PC and the device to the Internet respectively, or
ensurethatbothofthemareinthesameLAN.
2
Choose Menu >Communicationdevice>Othersettingsonthe
device. Set the Web server to the IP address of the server where the
photoswillbesaved.
214
3
Opentheattendancerecordsonthedevice(Note:Thedevicemust
beconfiguredtotakephotoofandsavetheattendancerecords)andtake
photooftheattendancerecords.
4. Start the attendance management software, choose
Maintenance/Options>SystemOptions, and select Display Photo in
the Regularpagination.
215
5SelectTransactionPhotoRecordofusingHttpintheExtend
Function pagination. Ensure that the port settings are consistent with
Webportsettings onthedevice.Finally,clickOKbuttontosave,as
showninthefollowingfigure.
6The attendance management software automatically detects the

online device, and displays the latest attendance records and photos in
216
themaininterface,asshowninthefollowingfigure.
7You can also query the latest records and photos from the
attendance records: 1) Connect the device first, 2) Download the
attendance records, 3) Open the attendance records, 4) Finally select
Display the images photographed by the device. Then, you can see
the details of each record, including the images. In the image list, you
canclickanimagetoviewtheenlargedimage.
217
3.9HowtoGenerateLicenseFiles
There are two algorithm versions to enroll the user fingerprint in
employeemaintenance:ZkFinger9.0andZkFinger10.0.
218
HowtochooseZkFinger9.0orZkFinger10.0
1. Enroll with a single color LCD fingerprint sensor, choose
ZkFinger9.0algorithmversion.
2.Enroll with a TFT fingerprint sensor, you can choose both options.
EachalgorithmversionprovidescorrespondingFPsensortoenroll.
Note: View the device algorithm version in the "system
parameters".
HowtogenerateZkFinger10.0verificationlicense:
IfchoosingtheZkFinger10.0,youneedalicensetoconductfingerprint
sensor enrollment. Click on the "Registration" button, it will
automatically created "id.txt" file in the software installation directory,
you need to send this file to our company to get the license file
"zkfinger.lic", then put the license file in "system32" folder under the
systemdisk,suchasC:\ WINDOWS\system32directory.
219
3.10 Check New Version

The software provides a software version upgrade function. This
function can be a timely examination of the software version, and
update.
Thespecificstepsareasfollows
1. On the Regular pagination of System Options, setting the Update
URL as http://cn.zksoftware.com:82/update/ZKTime5.inf. Show as
below:
2.Aftercompleteset,clickOKbuttontosave.ClicktheCheckNew
VersionsubitemundertheHelp menu, will connecting tothe updated
server,andthensearchwhetherhavenewversion.Ifhavenewversion,
itwilldisplayonthewindow,showasbelow:
220
3. Select this update package, and then click Next button, the
221
AsshowninFigure,displaysupdateprocess.Itswilltakesomeminutes,
pleasebepatient.Aftersuccess,thefollowingwindowwillpopup:
4.ClickNext(N)button,closethesoftwareandautoupdatesystem.
After update, click the About subitem under the Help menu. The
followingwindowwillspopup:
222
Asshownin Figure,update successful.
223
CHAPTE 4
4.EnduserLicenseAgreementfirThisSoftware
Importantreadcarefully:
This Enduser License Agreement ("EULA") is a legal agreement
betweenyou(eitheranindividualorasingleentity)andthementioned
author of this Software for the SOFTWARE PRODUCT identified
above, which includes computer software and may includes associated
media, printed materials, and "Online" or electronic documentation
("SOFTWAREPRODUCT").Byinstalling,copying,orotherwiseusing
theSOFTWAREPRODUCT,youagreetobeboundbythetermsofthis
EULA.IfyoudonotagreetothetermsofthisEULA,cannotinstallor
usetheSOFTWAREPRODUCT.
SOFTWAREPRODUCTLicense
The SOFTWARE PRODUCT is protected by copyright laws and
international copyright treaties, as well as other intellectual property
lawsandtreaties.TheSOFTWAREPRODUCTislicensed,notsold.
1. Grant of License. This EULA grants you the following rights:
Installation and Use. You may install and use an unlimited number of
copiesoftheSOFTWAREPRODUCT.
Reproduction and Distribution. You may reproduce and distribute an
unlimited number of copies of the SOFTWARE PRODUCT provided
224
thateachcopyshallbeatrueandcompletecopy,includingallcopyright
and trademark notices, and shall be accompanied by a copy of this
EULA.CopiesoftheSOFTWAREPRODUCTmaybedistributedasa
standaloneproductorincludedwithyourownproduct.
2.DescriptionofOtherRightsandLimitations.
Limitations on Reverse Engineering, Recompilation, and Disassembly.
You may not reverse engineer, decompile, or disassemble the
SOFTWARE PRODUCT, except and only to the extent that such
activity is expressly permitted by applicable law notwithstanding this
limitation.
SeparationofComponents.
The SOFTWARE PRODUCT is licensed as a single product. Its
component parts may not be separated for use on more than one
computer.
SoftwareTransfer.
You may permanently transfer all of your rights under this EULA,
providedtherecipientagreestothe termsofthisEULA.
Termination.
Without prejudicetoany otherrights,the Author ofthisSoftware may
terminatethisEULAifyoufailtocomplywiththetermsandconditions
of this EULA. In such event, you must destroy all copies of the
SOFTWAREPRODUCTandallofitscomponentparts.
Distribution.
225
The SOFTWARE PRODUCT may not be sold or be included in a

product or package which intends to receive benefits through the
inclusion of the SOFTWARE PRODUCT. The SOFTWARE
PRODUCT may be included in any free or nonprofit packages or
products.
3.Copyright.
All title and copyrights in and to the SOFTWARE PRODUCT
(includingbutnotlimitedtoanyimages,photographs,animations,video,
audio, music, text, and "applets" incorporated into the SOFTWARE
PRODUCT),theaccompanyingprintedmaterials,andanycopiesofthe
SOFTWARE PRODUCT are owned by the Author of this Software.
The SOFTWARE PRODUCT is protected by copyright laws and
international treaty provisions. Therefore, you must treat the
SOFTWARE PRODUCT like any other copyrighted material except
thatyoumayinstalltheSOFTWAREPRODUCTonasinglecomputer
providedyoukeeptheoriginalsolelyforbackuporarchivalpurposes.
LimitedWarranty
NoWarranties.
The Author of this Software expressly disclaims any warranty for the
SOFTWARE PRODUCT. The SOFTWARE PRODUCT and any
relateddocumentationisprovided"asis"withoutwarrantyofanykind,
either express or implied, including, without limitation, the implied
warranties or merchantability, fitness for a particular purpose, or no
infringement. The entire risk arising out of use or performance of the
SOFTWAREPRODUCTremainswithyou.
226
NoLiabilityforDamages.
In noeventshalltheauthorofthisSoftwarebeliableforanydamages
whatsoever(including,withoutlimitation,damagesforlossofbusiness
profits,businessinterruption,lossofbusinessinformation,oranyother
pecuniaryloss)arisingoutoftheuseoforinabilitytousethisproduct,
eveniftheAuthorofthisSoftwarehasbeenadvisedofthepossibilityof
suchdamages.
AcknowledgementofAgreement.
I have carefully read and understand this Agreement, Radiate, Inc.s
PrivacyPolicyStatement.
IFYOUACCEPTthetermsofthisAgreement:
I acknowledge and understand that by ACCEPTING the terms of this
Agreement.
IFYOUDONOTACCEPTthetermsofthisAgreement.
Iacknowledgeand understandthatbyrefusingtoaccepttheseterms, I
haverejectedthislicenseagreementandthereforehavenolegalrightto
install, use, or copy this Product or the Licensed Software that it
incorporates.
227
CHAPTE 5
TroubleShooting
Thefollowingisalistoftypicaltroublesyoumaybeannoyedofatthe
beginningofworkingwithprogramandtheirsolutionaswell.
1Due to the personnel changed, fail to enter the management
program,whatwillIdo?
Answer: The PC needs to be configured with Office2000 or a later
version, and the Access software at first. then enter the attendance
programinstallingdirectory,lookfortheatt2000.mdbfile,doubleclick,
andfindtheuserinfolistintheappearinterface, doubleclick,tofind
securityflagsfield, delete the identifier with the value as "15" under
thisfiled.
2Iforgetthepasswordofdatabase,howtodo?
Answer:Entermaintenanceandsetting ofmanagementprogram,click
onthe"Setting password ofdatabase",thenhave noneedtoverifyold
password,socansetupnewpasswordofdatabase.
3Howtousethebusinesscheckin/clockout?
Answer: When the employee need to go out, the employee should
checkout onattendance device.Whentheemployeecomeback,select
businessclockin.
4
Whileinquireattendancerecord,selectedthehighestdepartment,
228
selected all employee, why cannot see record, but its true display
thathasbeensavedtodownloadingdata?
Answer:
(1)Itismaybethedatarecordtimeexpireinquiringrange,wanttoview
the original record , open the attendance database(att2000.mdb), enter
clockinout list, can see all original record, prove that original
attendance record is in the range which you inquire, specifically pay
attentionyear
(2) It is maybe that add a highest department again after the general
company name was canceled, installing finish, the default highest
department general company can not be cancel, but it is able to be
modifyintheattendancerule.
5Ihaveassignedshift,whynotheresultofaccountandstatistics
indicateleave,comelate,goneearly?
Answer: First enter management to check the setup shift, in normal
condition the name of shift corresponding time period display that
appearinbluecolorinrighttimebox,ifthereisntany problem,enter
employeeshiftlist,viewthestartingdateofemployeeshift,thestarting
dateisbeyondtheaccountandstatisticstimerange,isntit?,ifitisnt,
assignshiftagain,fixnewstartingdate.
6Howtocanceltheschedulewhichhavebeensetup?
Answer: You can add a empty schedule firstly, then use the empty
schedule replace the schedule which will be canceled in employee
assignment, enter schedule management to cancel corresponding
schedule,OK.
229
7Whythedatawhichisstoredrecordisfewerthanloadeddown
datawhileintheprocesstodownloadalldata?
Answer: While loaded down and record, the attendance program can
determine loaded down record, the repeat record will be cancel
automatically,thestoredrecordwillnotbestoreagain.
8
Whytheloadedrecordappear,butcannotfinditwhileinquireit?
Answer:Confirmtimerangeyouinquireisaccordwithattendancetime
of loaded record, or its not. can check attendance record day, month,
year, after loaded down record, or open database (att2000.mdb), enter
checkout/clockin ,canseealloriginrecord,confirmtimeofattendance
original record is within the range of acquirement, pay attention years
record specifically, some independence equipment set time is not real,
resultinattendancerecordtimeisntcorrect.
9WhyIattendancenormally,butitisshowIstayawayfromwork
withoutleaveorgoodreason?
Answer:Examineyourperiodtimesettingfirst,confirmyourattendance
record is among the range of clockout time, example, you setup the
clockouttimeisfrom17:00to18:00,youclockouttimerecordis16:
30,sothattherecordisinvalid,system willindicate neglectafternoon
(in attendance rule, no clockout is neglect) next, examine you
attendancetimeiscorrect,oritsnot.
10. Why there are come late and gone early in the attendance
account and statistics shift, but there arent their records in
inquiringrecord?
Answer:Pleaseexaminethesettingofattendanceaccountinattendance
rule, see if on duty clockin record: come late/gone earlyhave been
230
sign or have not, if it has been labeled so that the neglect system will
indicatecomelate/goneearly.
11. Leaders of company dont require clockinout, but their
attendancedemandaccount,howdoittoset?
Answer:
(1)Enter attendance setting under employee maintenance, cancel valid
attendance
(2) Set up a period time of unnecessary to clockinout, produce a
schedule,thescheduleisusedtoaccountwithemployee.OK
231

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0 Attendance Management Software User

2.2.10DatabaseOption .................................................................... 103

3.5DataTableToolBar ............................................................................ 205

JNote1.Softwareenvironment: WindowsXP, Windows2000,

Communication does not support), Windows 7 32 bits, Windows 7 64

9. This interface will inquire you to select components to install, we

There are two default communication modes provided in the system,

Set Password for login: if want to enter the machine management

Highspeeddownload:When the device was connected with Ethernet, and

Afterchoosing, pressthe[OK]toenterUSBDiskManage, maybethe

button on the Database operations bar, the

Code: Enter the window is automatically generates a 5 digit code, the

ClickCancelbuttontocancel operation clickOKbuttontosave,

D. Click OK button to return SMS management window, show as

Number of associations is associated with the total number of short

mainly add, cancel department, enroll employee, for more detail as

In deleting department, you only firstly leftclick the department

various information and attendance setting. Through the employee list

Fingerprint device: Register the fingerprint with the standalone

Attention: You can choose to enroll duress fingerprint, but it is only

Follow prompts or press fingerprint on sensor face of the fingerprint

The backup data of employees witch select from FAE department

In the box of Fold Department select the department to add new

ClickImport button, then theImport data wizard interface pops up.

, and select the users who have registered faces for

Export Data: Export all employees' information of the current

3. Click Department setting button

, it is allowed to set the

department setting. Its method is the same with the operation in

Addition page can enter the employee is more important related

The operation is same as 2.2.6 Employee Schedule. Here not

Maintenance/Options, this window will pop up, show as following

(4). Administrator's initial password is himself/herself ACNo, click

the department management revises the employee information and

Download attendance logs: To download the data record is available

B. Click on "OK" button, start to set Time Period, the window is

According to the company real condition, the method of onduty and

on different department and employee, click "Next" the window is

The Shift Timetable Maintenance interface may be divided into two

Thisinterface maybe dividedintoShift nameandShift Timetable,the

Shift Timetablewill appear in the right side, thenclick

" button, selected Time

Default schedule: Select a shift from downdrag menu, make it as

, the following interface

0331 03530 springs

The autoassignment employees shift function is that, while employee

" button, it will be canceled.

, pop up dialog box,

Click "OK" button, enter temporary schedule, click "Cancel" button,

method is the same inMaintenance Shift Schedules to add period of

Before saving this Temporary Shift, be allowed to select the Time

button to save it. If this temporary shift you

add have been saved, press "

" button to cancel temporary shifts

"button,ablank whichis usedtoaddinformation

" button to delete the holiday information which

"button,toedit holidayinformation.Then click"

button tosavetheinformationwhichhasbeen edited.

The system provides three kinds of ordinary default leave: Sick,

Round at Acc is to accumulate all time of this project and converts it

smartscheduledemanded,sothattheleast minutes ofshiftisnotlitter

2. Click Calculation pagination, calculation window appear, show as

Chose Provider pagination, then select Microsoft Jet 4.0 OLE dB