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Chapter 4 Books of Original Entry and Ledgers (II)

SHORT QUESTIONS
B2C04T2Q001eng
Write up a two-column cash book to record the following transactions. Then balance it off at the end of the month.
2009
Jul 1
"
"
"
"
"
"
"
"
"
"
"
"
"

3
5
7
11
12
13
19
21
22
23
25
27
30

Cash balance b/d


Bank balance b/d
Cash sales made.
Cash banked.
James Chong paid us by cheque.
Bought office equipment by cheque.
Paid Linda Kee in cash.
Received a rates refund by cheque.
Withdrew cash from the bank for business use.
Paid wages in cash.
Paid for motor repairs by cheque.
Received a bank loan by cheque.
Karen Choi paid us in cash.
Paid sundry expenses in cash.
Paid insurance by cheque.

$
3,250
6,800
2,500
1,200
3,700
1,880
50
720
300
500
1,250
10,000
350
800
1,000

Answer:
Date
2009
Jul
"
"
"
"
"
"
"

Aug

Details
1 Balances b/d
3 Sales
5 Cash
7 James Chong
13 Rates Refund
19 Bank
23 Bank loan
25 Karen Choi

1 Balances b/d

Cash
$
3,250
2,500

300
350
6,400
3,850

Cash Book
Bank Date
$ 2009
6,800 Jul
"
1,200
"
3,700
"
720
"
"
10,000
"
"
"
22,420
17,990

Details
5 Bank
11 Office equipment
12 Linda Kee
19 Cash
21 Wages
22 Motor expenses
27 Sundry expenses
30 Insurance
31 Balances c/d

Cash
$
1,200

Bank
$
1,880

50
300
500
1,250
800
3,850
6,400

1,000
17,990
22,420

B2C04T2Q002eng
Prepare a petty cash book with analysis columns for stationery, motor expenses, cleaning expenses, sundry expenses
and ledger account. The amount spent was reimbursed on 1 May 2009.
2009
Apr 1
"
5
"
6
" 11
" 16
" 20
" 23
" 27
" 29

(14 marks)
$

Received $3,000 as the petty cash float.


Cleaning expenses
Postage stamps
Paper clips
Paid Brian Tse, a trade creditor.
Envelopes
Petrol
Delivery van repairs
Cleaning expenses

400
46
125
350
40
500
1,100
400

Answer:
Receipt

Date

$ 2009
3,000 Apr
"
"
"
"
"
"
"
"
"
3,000
39 May
2,961
"

Details

Petty Cash Book


Total Stationery
$

1
5
6
11
16
20
23
27
29

Cash
Cleaning expenses
Postage stamps
Paper clips
Brian Tse
Envelopes
Petrol
Delivery van repairs
Cleaning expenses

30 Balance c/d
1 Balance b/d
1 Cash

400
46
125
350
40
500
1,100
400
2,961
39
3,000

Motor
expenses

Cleaning
expenses
$

Sundry
Ledger
expenses account
$
$
$

400
46
125
350
40
500
1,100
165

1,600

400
800

46

350

B2C04T2Q003eng
Phoebe Shek keeps her petty cash book on the imprest system. The cash float is set at $1,500. On 1 December 2008,
the balance of petty cash brought forward was $215. The amount spent in December 2008 was to be reimbursed with
cash at the end of the month. The following transactions took place during December 2008:
2008
Dec 1
"
4
"
5
"
9
" 10
" 11
" 15
" 17
" 18
" 20
" 22
" 26
" 28
" 30

$
Cash received to restore the imprest amount.
Postage stamps
MTR fares
Petrol for the motor car
Stationery
Bus fares
Refund to Winnie Poon, a trade debtor, who had overpaid.
Donation
Cleaning expenses
Settlement of Candy Lis account in the accounts payable ledger.
Registered letter postage
Refund to Steven Wu, a trade debtor, who had overpaid.
Cleaning expenses
Envelopes

20
150
300
12
100
18
300
200
78
23
22
200
26

Required:
(a)

Record the above transactions in a petty cash book with analysis columns for postage, travelling expenses,
cleaning, stationery, miscellaneous expenses and ledger account.

(b)

(20 marks)

Complete all necessary double entries for the month of December 2008 in the ledgers.

(5 marks)

Answer:
(a)
Petty Cash Book
Receipt

Date

Details

$ 2008
215 Dec 1
1,285
"
1
"
4
"
5
"
9

1,449

"
"
"
"
"

10
11
15
17
18

"
"

20
22

"
"

26
28

"

30

"
"

$
Balance b/d
Cash
Postage stamps
MTR fares
Petrol for the
motor car
Stationery
Bus fares
Winnie Poon
Donation
Cleaning
expenses
Candy Li
Registered
letter postage
Steven Wu
Cleaning
expenses
Envelopes

31
31

Cash
Balance c/d

2009
Jan 1

Balance b/d

2,949
1,500

Total

20
150
300

Postage

Travelling
expenses

1,500
2,949

Miscellaneous
expenses

Ledger
account

$
0.5
0.5
0.5, 0.5
0.5, 0.5
0.5, 0.5

150
300
12
100
18
300
200

0.5, 0.5
0.5, 0.5

22

0.5, 0.5
0.5, 0.5

200
43

250

400

26
38

600

0.5, 0.5
0.5, 0.5
0.5, 0.5
0.5, 0.5
0.5, 0.5

78
23

22
200
26
1,449

Stationery

20

12
100
18
300
200
78
23

Cleaning

118

0.5, 0.5
0.5 each
0.5
0.5

0.5

(b)
Cash Book
Date
2008
Dec
"

Details
1
31

Petty cash
Petty cash

Cash
$
1,285
1,449

0.5
0.5

General ledger
2008
Dec 31 Petty cash

Postage
$
43

0.5

2008
Dec 31 Petty cash

Travelling Expenses
$
250

0.5

2008
Dec 31 Petty cash

Cleaning
$
400

0.5

2008
Dec 31 Petty cash

Stationery
$
38

0.5

2008
Dec 31 Petty cash

Miscellaneous Expenses
$
600

0.5

2008
Dec 15 Petty cash

Winnie Poon
$
18

0.5

2008
Dec 26 Petty cash

Steven Wu
$
22

0.5

Candy Li
$
78

0.5

Accounts Receivable Ledger

Accounts Payable Ledger


2008
Dec 20 Petty cash

B2C04T2Q004eng
Write up a two-column cash book to record the following transactions. Then balance it off at the end of the month.
2008
Sept 1
"
"
"
"
"
"
"
"
"
Sept
"
"
"

$
3,925
711
1,200
2,700
8,325
4,230
113
1,620
675
1,125
2,813
225
788
1,800
2,250

Cash balance b/d


Bank balance b/d (Cr)
Bought goods by cheque.
Cash banked.
Clara Hong, a trade debtor, paid us in cash.
Bought furniture and fittings by cheque.
Paid Yuki Ma, a trade creditor, in cash.
Commission received by cheque.
Withdrew cash from the bank for business use.
Paid wages by cheque.
Paid for repairs by cheque.
Cash drawings by the proprietor.
Lucas Chan, a trade debtor, paid us in cash.
Bought stationery in cash.
The proprietor contributed further capital in cash.

3
5
7
11
12
13
19
21
22
23
25
27
30

Answer:

Date
2008
Sept
"
"
"
"
"
"
"

Oct

Details
1
5
7
13
19
25
30
30

Balance b/d
Cash
Clara Hong
Commission revenue
Bank
Lucas Chan
Capital
Balance c/d

1 Balance b/d

Cash
$
3,925
8,325
675
788
2,250

15,963
11,125

Cash Book
Bank Date
$ 2008
Sept
2,700
"
"
1,620
"
"
"
"
6,434
"
"
"
"
10,754
Oct

Details

Cash

Bank
$

1
3
5
11
12
19
21
22
23
27
30

Balance b/d
Purchases
Bank
Furniture and fittings
Yuki Ma
Cash
Wages
Repairs
Drawings
Stationery
Balance c/d

1 Balance b/d

$
711
1,200

2,700
4,230
113
675
1,125
2,813
225
1,800
11,125
15,963 10,754
6,434

B2C04T2Q005eng
Jacky Chan is a sole trader who keeps records of cash and bank transactions in a three-column cash book. The cash
book had the following opening balances as at 1 October 2009: cash $84,000 and bank $44,227. Jacky made the
following transactions in the month of October 2009:
2009
Oct 1
"

"
"
"
"
"
"
"

10
14
15
18
19
26
30

A cash sum of $30,000 was received from John Lui, a customer, in full
settlement of his account of $32,100.
Jacky paid $21,850 by cheque to Daisy Chung, a supplier, to settle the account.
The cheque amount was after the deduction of a cash discount of 5% received
from Daisy.
Paid wages of $12,300 by cheque.
Paid $3,220 in cash to setttle the account of Mickey Man, a supplier.
Made cash sales of $54,830.
Deposited $8,000 cash into the business bank.
Paid $32,900 by cheque for salaries.
Cash sales receipts of $13,300 were banked.
Received $40,000 cash from a customer in settlement of his account of $42,000.
Jacky banked the remaining sum after withholding $10,000 for private use.

Required:
(a)

Prepare a three-column cash book to record the above transactions.

(10 marks)

(b)

Balance the cash book as at 31 October 2009.

(c)

Add up the discount columns and post the totals to the correct ledger accounts in the general ledger.

(3 marks)

marks)
Answer:
(a) and (b)
Cash Book
Date

2009
Oct
"
"
"
"
"
"
Nov

(c)

Details

Discount

Cash

$
1 Balances
b/d
1 John Lui
15 Sales
18 Cash
26 Sales
30 Trade
debtor
30 Cash
1 Balances
b/d

2,100

Bank

$
$
84,000 44,227
30,000
54,830
8,000
13,300

2,000

40,000
30,000

Date

2009
Oct

Details

3 Daisy Chung

"
"
"
"
"

10
14
18
19
30

"
"

30 Drawings
31 Balances c/d

4,100 208,830 95,527


157,610 28,477

Discount

$
1,150

Wages
Mickey Man
Bank
Salaries
Bank

Cash

Bank

$
21,850
12,300

3,220
8,000
32,900
30,000
10,000
157,610
1,150 208,830

28,477
95,527

1
0.5 each
0.5 each
0.5, 0.5
0.5, 0.5
0.5, 0.5
0.5 each
0.5, 0.5
0.5, 0.5
0.5, 0.5
0.5, 0.5

General Ledger

2009
Oct 31 Total for the month

Discounts Allowed
$
4,100
Discounts Received
2009
Oct
31 Total for the month

$
1,150

(2

B2C04T2Q006eng
Johnson, a sole trader, records all his cash and bank transactions in a three-column cash book. The transactions for
the month of December 2009 were as follows:
2009
Dec 1
"
7
"

11

"

13

"
"
"
"

19
23
29
31

Cash in hand $540; bank $6,520 Cr


Paid Andrew Au, a supplier, $450 by cheque in full settlement of the amount
owing of $500.
Received $920 cash from Fanny Lee, a customer, in full settlement of the
amount owing of $1,000.
Advised by Jim Yim, a customer, that he had paid $460 into Johnsons bank
account in full settlement of the amount due from him of $480.
Paid rent of $700 by cheque.
Paid Judas Yam, a supplier, $330 in cash to settle an account of $340.
Paid salaries of $300 in cash.
Withdrew $200 from the bank for business use.

Required:
(a)

Write up a three-column cash book to record the above transactions.

(b)

Balance the cash book as at 31 December 2009.

(c)

Add up the discount columns and post the totals to the correct ledger accounts in the general ledger.

Answer:
(a) and (b)
Date
2009
Dec
"
"
"
"

Details
1
11
13
31
31

Discount
$

Balance b/d
Fanny Lee
Jim Yim
Bank
Balance c/d

80
20

1 Balance b/d

$
540
920
200

100
2010
Jan

Cash

1,660
1,030

Cash Book
Bank
Date
$ 2009
Dec
"
460
"
"
7,410
"
"
"
7,870
2010
Jan

Details
1
7
19
23
29
31
31

Discount
$

Balance b/d
Andrew Au
Rent
Judas Yam
Salaries
Cash
Balance c/d

Bank
$

50
10

$
6,520
450
700

330
300
200

60
1 Balance b/d

Cash

1,030
1,660

7,870
7,410

(c)
General Ledger
2009
Dec

31 Total for the month

Discounts Allowed
$
100
Discounts Received
2009
Dec
31 Total for the month

$
60

B2C04T2Q007eng
Transactions involving the petty cash book of Minnie Nam's business for the month of May 2008 are as follows:
2008
May
"
"
"
"
"
"
"
"
"
"
"

1
2
3
5
9
10
18
21
28
29
30
31

Petty cash in hand $1,000.


Bought coffee and snacks totalling $334 for the office.
Paid wages of $340.
Paid $130 for postage.
Paid $158 for stationery.
Restored the imprest amount and increased the amount to $1,300.
Bought envelopes and writing paper for $50.
Paid $250 for office carpet cleaning.
Paid $300 for courier charge.
Paid $450 for newspapers and magazines.
Refunded $168 to Kim Chan, a trade debtor, for an overpayment on his account.
Restored the imprest amount to $1,300.

Required:
(a)

Prepare the petty cash book for the month of May 2008 with analysis columns for wages, sundry expenses,
postage, stationery and ledger account and balance the petty cash book as at 31 May 2008.

(b)

Complete all necessary double entries for the month in the ledgers.

Answer:
(a) and (b)

Petty Cash Book


Receipt Date
$
2008
1,000 May
"
"
"
"
1,262
"
"
"
"
"
"
1,218
3,480
1,300

Details
1
2
3
5
9
10
18
21
28
29
30

Balance b/d
Coffee and snacks
Wages
Postage
Stationery
Cash
Envelopes and writing paper
Carpet cleaning
Courier charge
Newspapers and magazines
Kim Chan

"
"

31 Cash
31 Balance c/d

Jun

1 Balance b/d

Sundry
Ledger
Total Wages expenses Postage Stationery account
$
$
$
$
$
$
334
340
130
158
50
250
300
450
168
2,180
1,300
3,480

334
340
130
158
50
250
300
450
340

1,034

430

208

168
168

(c)

Date
2008

Details

Cash Book
Cash Bank Date
$
$ 2008

Details

May

31

Petty cash

May

10 Petty cash

1,262

"

31 Petty cash

1,218

May

31

Petty cash

31

Petty cash

Petty cash

Stationery
$
208

2008
May

31

1,034
Postage
$
430

2008
May

Wages
$
340
Sundry Expenses
$

2008

Accounts Receivable Ledger


2008
May

30

Petty cash

Bank
$

General Ledger
2008

Cash

Kim Chan
$
168

B2C04T2Q008eng
Lucy Ip keeps her petty cash book on the imprest system. The imprest amount is $3,000. On
1 October 2009, petty cash in hand was $2,344. The following transactions took place during the month:
2009
$
Oct
1 Petty cash restored to the imprest amount
"
5 Postage stamps
50
"
6 Taxi fares
90
"
8 Petrol for the motor van
300
"
10 Ballpoint pens and paper
200
"
11 Bus fares
15
"
15 Refund to Jimmy Wong for an overpayment on his
87
account in the accounts receivable ledger
"
16 Stamps
100
"
18 Magazines
16
"
21 Motor van repairs
600
"
23 Envelopes
40
"
24 Petrol for the motor van
310
"
28 Courier charge
120
"
31 Cinema tickets for staff
280
Required:
(a)

Record the above transactions in a petty cash book with analysis columns for postage, travelling, motor
expenses, stationery, sundry expenses and ledger account. Show the balance carried down to 1 November 2009

(b)

and the restoration of the cash float.

(20 marks)

Complete all necessary double entries for the month of October 2009 in the ledgers.

(4 marks)

Answer:
(a)
Petty Cash Book
Receipt

Date

Details

$ 2009
2,344 Oct 1 Balance b/d
656
"
1 Cash
"
5 Postage stamps
"
6 Taxi fares
"
8 Petrol for the motor van
" 10 Ballpoint pens and paper
" 11 Bus fares
" 15 Jimmy Wong
" 16 Stamps
" 18 Magazines
" 21 Motor van repairs
" 23 Envelopes
" 24 Petrol for the motor van
" 28 Courier charge
" 31 Cinema tickets for staff
Oct 31 Balance c/d
3,000
792 Nov
2,208
"

1 Balance b/d
1 Cash

Total

$
50
90
300
200
15
87
100
16
600
40
310
120
280
2,208
792
3,000

Postage

Travelling
expenses

Motor
expenses

Sundry
Stationery expenses

Ledger
account

50
90
300
200
15
87
100
16
600
40
310
120
270

105

1,210

240

280
296

87

0.5
0.5
0.5, 0.5
0.5, 0.5
0.5, 0.5
0.5, 0.5
0.5, 0.5
0.5, 0.5
0.5, 0.5
0.5, 0.5
0.5, 0.5
0.5, 0.5
0.5, 0.5
0.5, 0.5
0.5, 0.5
0.5 each
0.5
0.5
0.5

(b)
Cash Book
Date
2009
Oct
Nov

Details
1 Petty cash
1 Petty cash

Cash
$
656
2,208

0.5
0.5

General Ledger
2009
Oct 31 Petty cash

Postage
$
270

0.5

2009
Oct 31 Petty cash

Travelling Expenses
$
105

0.5

2009
Oct 31 Petty cash

Motor Expenses
$
1,210

0.5

2009
Oct 31 Petty cash

Stationery
$
240

0.5

2009
Oct 31 Petty cash

Sundry Expenses
$
296

0.5

Jimmy Wong
$
87

0.5

Accounts Receivable Ledger


2009
Oct 15 Petty cash

B2C04T2Q009eng
Josephine Tam is a sole trader, selling office furniture on a credit basis. On 1 April 2009, she had $360,000 in the
bank. During the month of April 2009, Josephine Tam:
(i)

Deposited the following sales proceeds into the bank account:


2009
$
Apr 6 Albert Co
33,000 (after deducting a 4% cash discount)
" 15 Billy Ltd
38,950 (after deducting a 5% cash discount)
" 22 Connie Store
36,660 (after deducting a 6% cash discount)
" 28 Dinnie Ltd
35,775

(ii)

Issued the following cheques:


2009
Apr 1 Cash for business use
"
2 Baron Ltd
" 10 Drawings
" 18 Duke Lee
19 Office equipment
20 Earl Co
22 Marquess Ltd
25 Rent and rates
29 Viscount Co

$
50,000
3,700
50,000
8,160 (after deducting a 4% cash discount)
30,000
65,900
54,520 (after deducting a 6% cash discount)
25,400
58,880 (after deducting a 8% cash discount)

(iii) Made the following payments in cash:


2009
Apr 3 Salaries
"
7 Purchases
"
8 Electricity
" 15 Telephone expenses
" 21 Drawings

$
15,500
10,000
3,000
540
10,000

Required:
(a)

Prepare the three-column cash book for Josephine Tams business for the month of April 2009. Then balance
off the cash book at the end of the month.

(b)

(17 marks)

Show the discount accounts in the general ledger.

(2 marks)

Note: Transactions must be recorded in date order.


Answer:
(a)
Cash Book
Date
2009
Apr
1
"
1
"
6
"
15
"
22
"

28

Details

Discount Cash Bank


$
$
$
Balance b/d
360,000
Bank
50,000
Albert Co
1,375
33,000
Billy Ltd
2,050
38,950
Connie
2,340
36,660
Store
Dinnie Ltd
35,775

Date
2009
Apr
"
"
"
"
"
"
"
"
"
"
"
"
"
"

May

Balances
b/d

(b)

General Ledger

Details

Discount

$
1
2
3
7
8

Cash
Baron Ltd
Salaries
Purchases
Electricity

10 Drawings
15 Telephone
expenses
18 Duke Lee
19 Office
equipment
20 Earl Co
21 Drawings
22 Marquess Ltd
25 Rent and rates
29 Viscount Co
30 Balances c/d

5,765 50,000 504,385


10,960 157,825

Discounts Allowed

Cash

Bank

$
50,000
3,700

0.5, 0.5
0.5, 0.5
0.5 each
0.5 each
0.5 each

50,000

0.5, 0.5
0.5

8,160
30,000

0.5, 0.5
0.5

65,900

0.5
0.5
0.5, 0.5
0.5
0.5, 0.5
0.5, 0.5
0.5, 0.5
0.5, 0.5

15,500
10,000
3,000
540
340

10,000
3,480
5,120

10,960
8,940 50,000

54,520
25,400
58,880
157,825
504,385

2009
Apr 30 Total for the month

$
5,765
Discounts Received
2009
Apr
30 Total for the month

$
8,940

B2C04T2Q010eng
Thomas Lo maintains a three-column cash book. In addition, a petty cash float of $1,000 is also kept for small cash
payments. The following transactions occurred in July 2009:
2009
Jul
1

"

"
"

3
5

"
"
"

7
11
12

"

13

"
"
"
"
"
"
"
"
"

19
21
22
22
23
25
27
27
30

"

30

$
9,850
12,240
9,000
1,500
800
2,000

Cash balance
Bank balance
Accounts receivable ledger: Besa Cheung
Kitty Cho
Accounts payable ledger: Lucia Koo
Diana Sit
Petty cash in hand was $234. A cheque was issued to restore the petty
cash float.
A cheque received from a trade debtor.
Bought office fixtures costing $40,000. A deposit of 30% was paid by
cheque, with the balance paid on delivery one month later.
Cash sales receipts
Cash banked.
Besa Cheung settled her account with us by cheque, after deducting a
3% cash discount.
Kitty Cho settled her account with us in cash, after deducting a 5%
cash discount.
Paid insurance by cheque.
Settled our account with Lucia Koo in cash, less a discount of $90.
Paid for electricity in cash.
Cash drawings by Thomas Lo.
Withdrew cash from the bank for business use.
Government rent refund by cheque.
Paid wages by cheque.
Paid rates in cash.
Settled our account with Diana Sit by cheque, less a 4% cash
discount.
All the cash was banked with the exception of $40 that was kept in
the cash box.

1,800

2,160
4,500

1,800
2,250
300
1,440
1,300
1,296
5,400

Required:
(a)

Prepare the three-column cash book for the month of July 2009. Then balance off the cash book at the end of
the month.

(b)

(17 marks)

Show the discount accounts in the general ledger.

(2 marks)

Answer:
(a)
Cash Book
Date
2009
Jul
"

Details
1
3

"

Balances b/d
Accounts
receivable
Sales

Discount Cash Bank


$
$
$
9,850 12,240
1,800
2,160

Date
2009
Jul
"
"

Details

Discount Cash Bank


$
$
$
1 Petty cash
766
5 Office fixtures
12,000
11 Bank

4,500

1
0.5 each
0.5, 0.5
0.5, 0.5

"
"
"
"
"

11
12
13
23
25

"

30

Aug

(b)

Cash
Besa Cheung
Kitty Cho
Bank
Government
rent Refund
Cash

Balances b/d

270
75

1,425
1,440

4,500
8,730
1,300
909

"
"
"
"
"

19
21
22
22
23

Insurance
Lucia Koo
Electricity
Drawings
Cash

"
"
"
"
"

27
27
30
30
31

Wages
Rates
Diana Sit
Bank
Balances c/d

345 14,875 29,479


40 11,023

1,800
90

710
2,250
300

1,440
1,296

80

5,400

1,920
909
40 11,023
170 14,875 29,479

0.5, 0.5
0.5 each
0.5 each
0.5, 0.5
0.5, 0.5
0.5, 0.5
0.5
0.5, 0.5
0.5
0.5, 0.5
0.5, 0.5
0.5, 0.5

General Ledger

2009
Jul
31 Total for the month

Discounts Allowed
$
345
Discounts Received
2009
Jul
31 Total for the month

$
170