1

PUNJAB STATE POWER CORPORATION LIMITED

OFFICE OF THE ENGINEER-IN-CHIEF/HYDEL PROJECTS
A-4, SHAKTI VIHAR, PATIALA.
SPECIFICATION NO.-

/ED-II/ 2012

DESIGN, MANUFACTURE,TESTING,SUPPLY AND COMMISSIONING OF 4 NO.OIL

COOLERS FOR REPLACING OLD OIL COOLERS OF 2 NO. 40 MVA,11KV/132KV
GENERATOR TRANSFORMERS AT NAKKIAN AND GANGUWAL POWER HOUSES
INDEX
S.No. Particulars

Section No.

Pages

1.

NIT

2.

Qualifying
Criteria
Instructions

3.

General Terms and Conditions

II

7-17

4.

Technical Specification

III

18-21

5.

Schedule of Requirement

Annexure-A

22

6.

Break up of Prices

Annexure-B

23

7.

Schedule of Technical Deviations

Annexure-C

24

8.

Schedule
of
Deviations
Commercial Clauses

from Annexure-D

25

9.

Performa for Bank Guarantee

Annexure-E

26

9.

Drawings

Annexure27-31
A1,B1,B2,C!,C2

and

General I

4-6

Department

Engineer-in-Chief/Hydel Projects

Tender Specification No.

156 /HPs/ ED-II

Tender Issuing Authority

Dy CE/Hydel Projects, PSPCL, Patiala

Address details of Issuing A-3, Shakti Vihar, PSPCL, Patiala

Authority
Short Description

DESIGN,MANUFACTURE,TESTING,SUPPLY AND
COMMISSIOING OF 4 NO.OIL COOLERS TO
REPLACE OLD OIL COOLERS OF 2 NO.40 MVA 40
MVA 132KV/11KV GENERATOR TRANSFORMERS
AT NAKKIAN AND GANGUWAL POWER HOUSES
OF ANADPUR SAHIB HYDEL PROJECT

Sale
of
Tender
Specification Start Date

From 9.00 AM, 7.12.12

Sale
of
Tender
Specification End date

14.1.2013 upto 11.00 AM

Last
date
submission

17.1.2013 upto 11.00 A.M

for

Bid

Bid Opening Date

17.1.2013 at 11.30 A.M.

Tender Document Cost

Rs.1000 /-

EMD

@ 2% of tender value rounded off to a multiple of

Rs 10/- on the higher side subject to a minimum
Rs 5000/- and a maximum of Rs 10 lac.

Payment Mode

Demand Draft

Payment in favour of

Sr. AO/ Thermal Design, PSPCL, Patiala

Contact Phone Number

0175-2301578, 9646117671

Contact E-Mail ID.

se-rspp-pta@pspcl.in

NIT

Section-I
QUALIFYING CRITERIA
i.The supplier should be original manufacturer of shell & tube type oil coolers.
ii.The supplier must have executed not less than 2 purchase orders for the type of oil
coolers being offered for hydro electric projects directly or through manufacturers of
hydro generator transformers.
iii. The supplier must not have suffered financial losses during last three years. It
should be a profit making company.
iv. The supplier must have annual turn over of Rs.1 crore or above during last three
years.
1.00 GENERAL INSTRUCTIONS TO BE OBSERVED BY THE TENDERERS
1.01 GENERAL:The following instructions must be carefully observed by all the
Tenderers. Offer/ Tender not strictly in accordance with these instructions will be
liable to be rejected:i)
Tender should be submitted in quadruplicate per registered post each copy
should be separately tagged and clearly marked as 'Original' 'Duplicate'
'Triplicate'. 'Quadruplicate'.
ii)

Telegraphic quotations will not be accepted.

iii)
Offers/ tenders should positively reach within the stipulated time and on the last date
prescribed for their receipt. Tenders received late will not be considered/ opened at all
regardless of the date of posting of the tender.
iv)
Offers/ tenders should be enclosed in double covers. Both the inner and the outer
covers should be sealed and subscribed with the tender/ offer No. together with the date on
which the offer/ tender is due and items of material covered and should also invariably
contain the name of the bidding firm.
v)
The Demand Draft/ Cash Receipt & other information concerning EMD as per clause
2.03 shall be furnished in separately sealed envelope, subscribed as Part-I Earnest Money
with the tender/ offer No. together with the name of tendering firm and the Part-II & Part-III
each in separate envelope. The covering letter carrying the Earnest Money should
specifically indicate the total EMD value of their offer. The firm having permanent security
deposit of Rs.10.00 lac with Chief Engineer/Hydel Projects shall give complete detail of
deposit in the envelope meant for earnest money. The Part-I, II & III of tenders in separate
covers shall be received in the office of Er-in-Chief/ HPs, A-2, Shakti Vihar, PSPCL, Patiala147001 on the due date.
While opening the tender the envelope containing Earnest Money shall be
opened first and if the Earnest Money is found to be in accordance with the

terms of specification only then the sealed envelope containing the Part-II
of the tender will be opened. Any tender/ tenders received late shall not be
opened.
vi) Offers/ tenders will be opened on the date and time prescribed in the
NIT/Enquiry in the presence of authorized representatives of Tenderers,
who actually submitted the tender, if they present themselves at the time of
opening of tenders. In case the date of opening of tender falls on a holiday or
holiday is subsequently declared on that date, the tenders will be opened on the
next working day following the holiday.
vii)
The PSPCL reserves the right to modify the "Schedule of Requirements", technical
particulars and the specifications at any time and to place the order as a whole or in parts,
and to reject any or all the tenders received without assigning any reason. PSPCL will not
be responsible for and will not pay for expenses or losses that may be incurred by Tenderer
in the preparation of the tenders.
viii) The material offered should be strictly according to the specifications laid
down in the Enquiry. The quotations should also indicate the make of the
manufacturer, brand and company and accompanied with other descriptions,
literature and sample, if any, at Tenderer's own cost.
ix)

No conditional offer shall be acceptable.

x)

Quantity mentioned in NIT can be ordered on more than one supplier.

xi)

For bought out assembly/units, detailed drawings, part number and name of
the vendors will be furnished by the contractor.

1.02 PREPARATION OF TENDERS

The tender shall be prepared in formal manner neatly typed or printed with all
prices stated both in words and figures. There shall be no erasing and any corrections made
should be neatly done and signed. A systematic form of totaling should be adopted to avoid
any ambiguity with detailed description of the equipment offered.
1.03 SUBMISSION OF TENDER :
a)
The tender will be submitted as per NIT/Tender Specifications
complete in all respects and deviation from Notice Inviting Tender/Tender Specification shall
be clearly brought out by the Tenderers. The prospective Tenderers may be allowed to
Change the terms of price or Technical specifications during discussions of the technical /
commercial bid but before the opening price bids.
b)

The tenders shall be submitted in three parts:Part-I

: "Earnest Money"

Part-II

: "Commercial & Technical conditions"

Part-III

: "Price Bid"

Each part will be sealed in a separate envelope, duly subscribed on the

envelope as part-I, Part-II & Part-III. All the above three envelopes shall further be
enclosed & sealed in a large envelope.

Initially, main envelope (containing all the above three parts of the bid) will be
opened, in the presence of bidder's representative(s) who may like to be present at the time
of the opening of tenders. After opening of the main envelope, the envelope marked as
part-I "Earnest Money" shall be opened first and if the Earnest Money Deposit is
found to be in order, only then the second envelope marked as part-II Commercial &
Technical Conditions shall be opened. The bids without Earnest Money Deposit shall
be rejected out-rightly.
After opening of part-II, the bids will be evaluated by the Purchaser for
commercial & technical aspects offered by the various bidders. In case financial effects are
unambiguous and without any reservations specified and offer is found technically
acceptable as per specification, only then Part-III "Price bid" shall be opened.
The date & time for opening of Part-III "Price Bid" of the bids will be intimated to the
qualifying firms. The Price bid (Part-III) will then, be opened on the scheduled date & time in
the presence of the representatives of the qualifying bidders, who choose to be present at
the time of opening of the bid.
IMPORTANT NOTE:
The bidders should ensure that all commercial terms including discount, if any, excise
duty, CST, Punjab Sales Tax etc. are specified in the Part-II i.e. Technical & Commercial
part of their bid. Price bid should only contain prices, so that there is no controversy
regarding interpretation of any condition/stipulation at the time of preparation of comparison
of rates, after opening of the price bids.
1.04 VALIDITY:
The tender should be unconditionally valid for at least a period of 180 days
from the date of opening of the tender. Withdrawal of the offer shall not be permitted. Any
tenderer withdrawing their offer after submission of their tender or revising the offer within
the validity period after opening of Price Bid is likely to be black-listed.
1.05

WORKS APPRAISAL

The works of the firms shall be appraised which shall be new to PSPCL for the
tendered item. For the works appraisal, the firm shall deposit the following Charges through
DD in favour of Sr.AO/Thermal Design, PSPCL, Patiala:1.
2.

Rs. 50000/- from the firm located out side Pb.

Rs 25000/- from firm located within Pb.

2.01 PRICES:
i)

The rates should be FIRM and quoted F.O.R. Destination

The break up of the F.O.R. destination price should be given as under:a) The price cost of the material inclusive of packing and forwarding, part of
production cost.
b) Packing cost not forming part of production cost, handling, cartage etc,
freight charges and transit risk insurance covered in F.O.R. destination
price.

ii)
All taxes and duties leviable on the price of finished goods as per subclause (i) (a) shall be paid extra and the same should be shown separately as
prevalent on the date of opening of tenders, to be paid at the rate as may be
actually prevalent at the time of supply, otherwise these elements shall be
deemed to be included in the quoted prices and will not be paid extra. No taxes
& duties will be payable on the element of cost quoted under sub-clause (i) (b).
iii)
In case of rates ex-works/ex-go down and for imported material, freight
charges, transit risk insurance, handling and clearance charges, F.O.B. and
C.I.F. commission of clearing agents at Ports, should also be indicated
separately.
v)
The rates quoted F.O.R. destination or ex-works should be given in both
figures and words and any overwriting, erosion, cutting etc. should be legibly
signed or avoided. Offers/ tenders written in pencil shall be ignored.
vi)
The prices tendered shall be such as to cover all the material destroyed under tests
and no extra payment will be made for the material so destroy.
2.02

Earnest Money :

i)
The Tenderers shall be required to submit Earnest Money at the following rates in the
form of PSPCL Cash Receipt/ Bank Draft along with the tender in favour of Sr.AO/Thermal
Design , PSPCL, Patiala:
a)

Tenders valuing up to Rs.50,000/-

Nil

b)
Tenders valuing aboveRs.50,000/- @ 2% of tendered value, rounded
off to multiple of Rs.10/- on the higher side, subject to minimum of Rs.5000/-and
maximum of Rs.Ten lac.
i) Suppliers having PEMD of Rs. Ten Lac with PSPCL for Hydel organization shall be exempted
from depositing Earnest Money:ii)
Earnest Money shall be forfeited in case of withdrawal/modification of an offer within
the validity period as required in the Tender Specification after opening of Tenders and
business dealings will be suspended.
iii) PSPCL has decided that permanent Earnest Money deposit of Rs. 10.0 lac should be
deposited by the tenderers/ suppliers organization wise and therefore tenderers/ suppliers
hence forth should have PEMD of Rs.10.0 Lac with CE/Hydel Projects only i.e for Hydel
organization irrespective of the fact whether they have PEMD already deposited with other
organization of the PSPCL. A certificate to this effect issued by the Accounts Officer
/Thermal Design PSPCL, Patiala during three months immediately proceeding the due
date for tender opening and indicating the serial number /account number allotted in
the PEMD register shall be submitted by the tenderer in envelope for earnest money
for seeking exemption thereof .
iv) In case of Firms falling within the zone of consideration, whose tenders have not been
accepted. Earnest Money shall be refunded within 30 days of the award of Order/ Contract
to the successful tenderers.

v) In case of successful tenderer, EMD shall be converted as security deposit and shortfall, if any, shall be got deposited for faithful execution of Purchase order/ contract
ENTRY TAX-Entry tax, if applicable shall initially be paid by the suppliers and
reimbursement for the same shall be made by the PSPCL against documentary proof along
with other taxes &duties against the supply of material.
2.04 SALES TAX .
a) (i).Value Added Tax: The VAT as applicable shall be paid against documentary proof of
submission of following certificates: Certified that the transaction on which tax has been claimed has been/will be included in
the return submitted/to be submitted to the Sales Tax Authorities for the assessment of the
Tax and the amount claimed from the Board has been/shall be paid to the Sales Tax
Authorities.
Certified that the goods on which tax has been charged have not been exempted under
the rules made there-under and the charges on account of the sales tax on these goods are
correct under the provisions of the relevant act or rules made there-under.
Certified that we shall indemnify the PSPCL in case it is found at a later stage that wrong
or incorrect payment had been made on account of tax paid by us.
Certified that we are registered dealer & our Regd. no. is___________
b) Central Sales Tax: The PSPCL has been registered as a dealer under the Central Sales
Tax Act.
i) When the Central Sales Tax is to be paid by the Board, a declaration certificate in form 'C'
will be issued by the Chief Accounts Officer/Deputy Chief Accounts Officer Centralized
Payment Cell, PSPCL, Patiala on receipt of material.
ii) When the tax is to be paid by the Supplier, a declaration certificate in form 'C' will be
issued by the Chief Accounts Officer/Deputy Chief Account Officer, Central Payment Cell,
PSPCL, Patiala, subject to submission of the following certificates:
Certified that the transaction on which tax has been claimed has been/will be included in
the return submitted/to be submitted/ to the Sales Tax Authorities for the assessment of the
Sales Tax and the amount claimed from the PSPCL has been/ shall be paid to the Sales
Tax Authorities.
Certified that the goods, on which Sales Tax has been charged have not been exempted
under Central Sales Tax Act or the Rules made there under and the charges on account of
the sale tax on these goods are correct under the provision of the relevant Act or rules
made there under.
Certified that we shall indemnify the PSPCL in case it is found at a later stage, that wrong
or incorrect payment had been made on account of Sales Tax paid by us.
Certified that we are registered dealer under the Central/State Sales Tax Act and our
Registration No. is___________
Certified that payment has been made under protest. The bills for the Sales Tax and
insurance charges, if any, should be submitted separately.
NOTE: The firms indicating Nil or concessional rate of CST/VAT will have to absorb the
CST/VAT up to full rate applicable at the time of tendering.
2.05
EXCISE DUTY :If applicable will be paid at full rates prevailing during the
scheduled delivery period subject to the production of the following certificates by the
Manager/ Senior Administrative Officer of the firm:
i) Certified that the transaction on which the Central Excise Duty has been claimed has
been/shall be included in the return submitted/ to be submitted to the Central Excise

Authorities and the amount claimed from the PSPCL has been/shall be paid to the Central
Excise Authorities.
ii)
Certified that the goods on which Excise Duty has been charged have not been
exempted under Central Excise Duty rules and that the Central Excise Duty charged on
these goods is not more than what is payable under the provision of relevant Act or rules
made there under,
iii) Certified that we shall indemnify the PSPCL in case it is found at a later stage that wrong
or incorrect payment has been received on account of Excise Duty. The benefit/ Credit of
the CED under MODVAT Scheme duly authenticated by the authorities/ representatives of
the Central Excise Deptt. shall be allowed to the Purchaser in the invoice of concerned
equipment. In case Central Excise staff refuses to issue a separate gate pass indicating the
Excise Duty claimed from you, the original invoices raised for the supply of the equipment
will bear a certificate from the Central Excise staff to the fact that Excise Duty has been
charged from you and the amount so charged will be indicated.
The firms indicating nil or concessional rate of E.D. in their tenders will have to
absorb E.D. up to the full rate applicable at the time of tendering. The firms which do not
agree to this stipulation or indicate E.D. as extra without indicating the applicable rate will be
loaded with maximum rate of ED for comparison of rates/evaluation purposes.
2.06 OCTROI CHARGES
Octroi charges shall be paid extra on actual basis if applicable.
2.07

INSURANCE, TRANSPORTATION & HANDLING OF THE MATERIAL

i)
The rates are required to be quoted on F.O.R. destination basis and it is the
responsibility of the supplier to deliver the goods in sound condition F.O.R. destination basis
and for that purpose the supplier may at his option insure the material/equipment against all
risks at his own cost during transit for full delivered value of the material/equipment up to
destination. All works in connection with making and settling of claims, if any, with railway
authorities and /or insurance company shall be carried out by the contractor for which no
extra payment shall be made by the PSPCL. However, necessary assistance required in
connection with making and settling of such claims, if any, shall be provided by the
consignee(s).
ii) All damages and /or shortage during transit as covered by the insurance shall be made
good immediately on receipt of such information from the consignee(s) without waiting for
settlement of claims. However, in case of apparent damages / shortages, the consignee(s)
shall obtain the loss/damage certificate from the railway authorities and send the same to
supplier/ contractor within a period of 30 days from the date of receipt of material. A
certificate shall be submitted by the supplier/contractor with each bill to the effect that the
material has been duly insured.
iii) The consignee(s) shall report losses and damage to the firm within 30 days of the
arrival of the equipment at the site. It will, however, be suppliers responsibility to prefer

timely claims on the insurance underwriters and to arrange replacement thereof to the
consignee(s).
iv) The suppliers shall be wholly responsible for the loss, shortages, damages etc., during
transit. Such shortages and damages etc., will have to be replaced/ repaired by the
supplier/contractor free of cost immediately without waiting for maturing of the
suppliers/contractors claims with the road transport / railway authorities.
v). In case replacement / repair of defective material is not carried out within six months
of the intimation of damages, supplier shall have to pay interest at the rate of 12% per
annum on the advance payments made by the PSPCL from the date of its payment upto the
date of the re commissioning of the equipment after replacement / repair or to the date the
default is made good.
2.08 (A) DELIVERY SCHEDULE:The offer should clearly indicate monthly/quarterly schedule of the
delivery, date of commencement and completion of supply against that indicated
in the notice inviting tender/specification which should normally cover period for
entire job of manufacture, testing, Inspection and Supply after acceptance and
shall be reckoned from the date of dispatch in case of rail transport and
receipted challans/goods receipt in case of road transportation by Goods
carriers. The purchase order shall be placed strictly on the above understanding.
The delivery of material within Four months or earlier from the date of
placing of Purchase Order shall be preferred.
2.09

CONTRACT

The detailed Purchase Order/ Work order issued in accordance with agreed terms
and conditions and accepted/ acknowledged by the firm shall itself form valid contract along
with subsequent amendment, if any, and shall be construed and operated as such in terms
of Indian Contract Act-1872 as amended up to date.
It will be obligatory on the part of the successful tenderer to execute within 30 days of
the receipt of detailed order, a legal contract agreement on non-judicial stamp paper of the
appropriate value. The detailed purchase order shall be termed Purchase Order-cumContract Agreement. The contract shall be made in duplicate and one copy will be retained
by each party.
2.10 SECURITY DEPOSIT
i).
The successful tenderer shall be required to submit Security Deposit for faithful
execution of the Purchase Order / Contract of value exceeding Rs. 50,000/- (Rupees fifty
thousand only) at the rate of two percent (2%) of the order value rounded off to a multiple of
Rs. 10/- on the higher side.
ii) Ordinarily the Earnest Money received with tenders shall be converted into Security
Deposit. If the amount of Earnest Money received with tender is more than the amount of
Security Deposit required for the Purchase order/Contract, the balance shall be refunded
and in case of shortfall contractor/supplier shall be required to deposit the additional
amount.

10

iii) The tenderer having permanent deposit of Rs.10,00,000/- (Rs Ten lakh only) with the
Chief Engineer /Hydel Projects, shall also be required to submit security Deposit at 2% of
order value in the form of Bank Guarantee within 30 days from the award of order/contract.
iv)

DELETED

v ) On faithful execution of Purchase Order/Contract in all respects, including warranty period, if any, the
Security Deposit of the contractor/supplier shall be released by the PSPCL/Purchaser.

vi). In the event of default on the part of the Contractor/Supplier in the faithful execution of
Purchase Order/Contract his Security Deposit shall be forfeited .
vii) The forfeiture of Security Deposit shall be without prejudice to any other rights arising
or accruing to the PSPCL under relevant provisions of the Purchase Order/Contract like
penalty, damages for delay in delivery or risk purchase including suspension of business
dealings with PSPCL for a specific period.
2.11

INTIMATION TO THE CHIEF CONTROLLER/FINANCE & CONSIGNEE

The supplier will have to intimate the probable date of dispatch 15 days in
advance followed by advance intimation through fax regarding the actual date of RR/LR
to the AO/Thermal Designs, PSPCL, Patiala to enable him to arrange payment, failing
which wharf age , demurrage etc. will be to suppliers account . A copy of such
intimation should be sent to the consignee and Chief Engineer /Hydel Projects, PSPCL,
Patiala also for reference , immediately .
2.12

INFORMATION REGARDING LIST OF BANKERS,THE PSPCL DEALS WITH

Punjab State Electricity PSPCL deals with the following Banks: -1.

The State Bank of Patiala, The Mall, Patiala.

2.

The Punjab National Bank, The Mall , Patiala.

3.

The Central Bank of India, The Mall, Patiala.

4.

The Bank of India, The Mall , Patiala.

5.

United Commercial Bank, Old Kotwali Chowk, Patiala .

a) The Railway Receipt/Goods Receipt and invoice etc. should be sent to the authorities to
be specified in the Purchase order.
b). Any demurrage occurring as a result of sending railway receipts/goods receipts through
a Bank other than the one with which the accounts of the purchaser are operated will be
to the account of the supplier/contractor.
c) No goods will be accepted by the consignee(s) unless accompanied by priced challans or
invoices.

11

2.13 TERMS OF PAYMENT :

(A)

FOR SUPPLIES:-

100% payment of contract value pro-rata for each consignment of operationally

complete equipment dispatched after approval of Inspecting Authority/ Test Certificates etc.
along with 100% Sales Taxes, Excise Duty and other statutory levies as per contract shall
be paid within 45 days against receipted challans subject to furnishing a Bank Guarantee of
5% of the amount valid for a period of three months after receipt of material / equipment in
good condition against that consignment.
(B) FOR ERECTION/COMMISSIONING:100% payment for the erection/commissioning and testing along with taxes as
applicable as per contract shall be paid after successful commissioning and taking over the
system.
2.14

FORCE MAJEURE:-

During the pendency of the Contract / Purchase order, if the performance in whole /
part by either party or any obligation there under, is prevented / delayed by causes arising
out of any war, hostility, civil commotion, acts of the public enemy, sabotage, fire, floods,
explosion, epidemics or non-availability of Government controlled raw materials under
Orders / Instructions of Central / State Government regulations, strikes, lock-outs, embargo,
acts of Civil/Military authorities or any other causes beyond their reasonable control, neither
of the two parties shall be made liable for loss or damages due to delay or failure to perform
the contract during the currency of Force Majeure conditions, provided that the happening is
notified in writing (with documentary proof) within 30 days from the date of the occurrence.
The supplies shall be resumed under the contract as soon as practicable after the
happening (event) ceases to exist.
2.15

PENALTY FOR
COMMISSIONING:-

FOR

DELAY IN

DELIVERY

AND

ERECTION

AND

If the Supplier fails to deliver the material/ equipment and erect and commissioning
the system within the stipulated period of the Purchase Order/ contract, the same is liable to
be rejected and if accepted, the Supplier shall be liable to pay penalty @ % (half of one
percent) of the cost of undelivered supply/ incomplete equipment per week of delay or part
thereof, not exceeding maximum limit of 10 % of the cost of complete unit of
undelivered equipment/material so delayed. However, there will be a slack of one month
, that will not entail any penalty and will not involve any additional financial
implication. Delay beyond slack period will attract penalty for the period of delay including
slack period
2.16 NEGLIGENCE AND DEFAULT
i)
In case of negligence on the part of Supplier / Contractor to execute the order
/contract with due diligence and expedition and to comply with any reasonable orders given
in writing by the Purchaser in connection with the Purchase Order / Contract or any

12

contravention in the
provisions of the Purchase Order/ contract, the Purchaser
may give 21 days notice in writing to the supplier / contractor to make good the failure or
neglect or any contravention and if the supplier / contractor fails to comply with the notice
within time considered to be reasonable by the Purchaser, he will suspend / terminate
business dealings with the firm for a specific period.
ii)
Further in case of such default by the Supplier/Contractor, the purchaser may also
suspend business dealing with the Supplier/Contractor apart from claiming reasonable
compensation/damages, forfeiture of security etc.
2.17 WARRANTY
The Supplier/Contractor shall be responsible to replace free of cost with no
transportation and insurance expenses to the Purchaser up to the destination of
material/equipment, the whole or any part of the material/equipment , which under normal
and proper use and maintenance proves defective in material or workmanship within 24
months from the date of its commissioning or 36 months from the date of dispatch
whichever expires earlier, provided the purchaser gives prompt written notice of such
defects to the supplier/contractor. Such replacement shall be effected by the
supplier/contractor within a reasonable time not exceeding 6 months of the intimation of
defects. Suppliers/Contractors responsibility arising out of supply of material on its use
whether on warranties or otherwise shall not in any case exceed the cost of correcting the
defect or replacing the defective part/materials and upon the expiry of the warranty period
stipulated above, all such liabilities shall terminate.
The above provision shall equally apply to material so replaced/ repaired by the
supplier/contractor under this clause in case the same is again found to be defective within
12 months of its replacement/repair.
In case the replacement/repair of defective material is not carried out within six
months of intimation of defects, the supplier/contractor shall have to pay interest @ twelve
percent (12%) per annum on the value of each complete operational unit of equipment
beginning from the date of its becoming defective up to the date of its re-commissioning
after replacement/repair .
2.18

INSPECTION OF EQUIPMENT & TEST

The PSPCL shall inspect, examine and test the equipment/ material through its
official (s) and /or through an outside agency nominated by PSPCL at the manufacturer's /
Suppliers work, during or after the manufacturing of goods prior to dispatch, on receipt of a
clear notice of minimum two weeks in advance, to be reckoned from the date of receipt by
the Purchaser. The Supplier/ Contractor shall provide all facilities as may be required to
carry out the tests in accordance with approved standards, free of cost. No material shall be
dispatched without prior inspection and approval of test certificates by the PSPCL.
2.19

FAKE INSPECTION

If the firm giving the inspection call does not put up material to inspecting
officer for inspection due to one reason or the other , shall be required to remit the
expenditure on T.A & D.A of inspecting officer (S) Rs.1000/- within Punjab and
Rs.3000/- outside Punjab per visit of each officer. Besides this recovery against
such fake call , a letter of warning shall be issued and it shall be counted

13

towards performance for all intents and purposes. These charges shall
Rs.2000/- and Rs.5000/- respectively in case the material fails during inspection.

be

2.20 INTERCHANGEABILITY:-As these oil coolers being procured are to be used as

emergent spares for existing transformers so the same need to be inter-changeable in every
respect with the existing oil coolers. The dimensional drawing of existing oil cooler is
attached as annexure-I.
2.21 CANCELLATION
The Purchaser reserves the right to cancel the Purchase/ Work Order as a whole or
in part at any time or in the event of default on the part of the supplier prior to the receipt of
intimation regarding taking in hand of manufacturing of material against the Purchase/Work
Order/ dispatch of material to consignee.
2.22

RAW MATERIAL

The raw material to be used in the manufacture of the goods/ equipment to be

supplied against Purchase/ Work Order shall be of best quality of its kind obtainable in the
market. The supplier/contractor shall be solely responsible for the procurement of raw
material required for the purpose.
2.23 MATERIAL & WORKMANSHIP All the materials used in the manufacture of the
equipment shall be of the best quality obtainable of their respective kinds and whole of the
work shall be of the highest class, well finished and of approved design and make. Castings
shall be free from blow holes, flaws, cracks or other defects and shall be smooth, close
grained and of true forms and dimensions.
2.24 CHANGES
No variation or modification or waiver of any of the terms and provisions shall be
deemed valid unless mutually agreed upon in writing by both the Purchaser and the
supplier.
2.25 PACKING
All material should be suitably packed for transportation direct to the consignee and
the Supplier/Contractor shall be responsible for all damages/ losses due to improper
packing. All boxes shall be marked with the signs indicating up and down sides of the boxes
and also unpacking instructions considered necessary by the Supplier/ Contractor .The
contents of boxes shall have place marks corresponding to the number in the packing lists
to enable easy identification. The prices quoted by the Tenderers shall be deemed to
include the cost of packing.
2.26 TEST CERTIFICATES AND INSTRUCTION BOOK
The supplier/contractor shall be required to furnish to the Purchasers
office/Consignees, wherever necessary, the following documents along with the
consignment:i)

Printed Pamphlets & catalogues

5 copies

14

ii)

Instruction Manuals (O&M)

iii)

Drawings

iv)

Any other relevant information

5 copies
5 copies

(to be incorporated at the time

5 copies.

of placing the purchase order)

In case the goods have not been inspected/ tested at the manufacturers works by
the representative of the PSPCL, the supplier/contractor shall furnish the following
certificates along with consignment for facility of the consignee:
a)
Type test certificates
b)
Routine test certificates
2.27 CONSTITUTION, EXPERIENCE AND FINANCIAL STANDING
The tenderers should invariably supply the following information with the
tenders.
a)
Constitution and composition of the firms.
i)

If a Joint Stock Company, copy of its Memorandum and Articles of Association and
other particulars.

ii)

If a partnership, a copy of the partnership deed, particulars of partners.

iii)

If a proprietary concern, the standing of the proprietor and if

Register of Companies/Firms, their registration Number.

b)

In case of authorized representative:

i)

Name and particulars of manufacturers.

ii)

Certified copy of the Instrument of Authorization of the supplier / Manufacturer.

c)

Experience and standing in the market.

d)

Particulars of Purchase Orders/Contracts executed with this PSPCL and other

PSPCL/Government Departments as per Performance Schedule attached
herewith.

e)

Financial position:

i)

Balance sheet for the last

Profit and Loss Accounts .

ii)

Bank references.

2.28

DESPATCH INSTRUCTIONS

registered with the

three years , including Trading , Manufacturing,

The material will be required to be dispatched as per the despatch instructions

issued by the purchaser.

15

2.29

EXTENSION

IN

DELIVERY PERIOD

a) Any genuine delay in approval of technical details, drawings, samples, issuance of

amendment of Purchase Order, conducting inspection, approval of inspection test
reports/test certificates for allowing dispatches etc. will count towards extension of the
delivery period by corresponding period other than that admissible under Force Majeure
conditions, if any, substantiated the supplier/contractor and duly accepted by the Purchase.
(b)
No extension in delivery shall be granted in case of delay in payment. However, for
delayed payment beyond stipulated period as per terms of payment clause, compensation
shall be credited @ 0.5% of the payment so delayed per month or part thereof to be
adjusted against penalties levied or to be levied subject to a maximum of penalty leviable
due to delay in deliveries under the contract.
2.30 CIVIL/ JURISDICTION
All legal proceedings in connection with this Purchase Order/Work Order/Contract
shall be subject to the territorial jurisdiction of local civil courts at Patiala only.
2.31 UNDERTAKING All the tenderers are required to give the following undertakings on
their letter head along with the tender documents.
i) That they would not pay any commission etc. or engage any commission agent for
dealing with PSPCL in any matter including purchase of equipment etc.
ii) That no officer/official of the PSPCL will deal with any person who claims to be a
commission agent or liaison agent of any company and that the officers/officials of the
PSPCL must deal only with persons directly employed by the suppliers/contractors.
2.32 PLACE(S) OF MANUFACTURE
The equipment shall be brand new. The tenderer shall state, make, place(s) of
manufacture as well as the places of testing and inspection of the equipment offered in his
tenders. It shall also be stated whether the equipment offered carries ISI: certification mark
or not. The material carrying ISI mark will be preferred.
2.33 SPECIAL INSTRUCTIONS
i)
Incomplete tenders not submitted on the lines indicated above are liable to be rejected
without correspondence.
ii)

Request for extending the due date of tenders will be ignored.

iii) The tenders from the direct manufacturers or their sole selling agents only will be
considered.
iv) No printed general conditions of Sale attached with the tender shall be accepted.
v) Only indigenous offers or such offers in which no import license is required would be
considered.
vi) The tenderers revising their offer or withdrawing the same within the validity period
after opening price bid of the tenders are liable to be ignored/ black listed.
vii) Comments if any, on the clauses contained in the 'General Terms and Conditions' as
well as in the Technical Specification should be offered, while submitting tenders, otherwise
it will be presumed that all clauses stipulated therein are acceptable.

16

viii). The tender must be accompanied by a detailed and fully dimensioned drawings of
the equipment, technical particulars and detailed literature.
ix) Tenders shall be accepted only from those firms or their authorized agents who
purchase a copy of this specification.
x)

The tender should be accompanied by a reference list of

received /executed

purchase orders

by the tenderer for the similar equipment if the following:-

Designation and full Purchase

Quantity and brief Status
of supplies
address
of the order No.& description
equipment
purchaser
Dt.

2.34

of Remarks

ARBITRATION

a) If at any time any question, dispute or difference, whatsoever, shall arise, between the
Purchaser/PSPCL and Contractor/Supplier, upon or in relation, to or in connection with
the Purchase Order/Contract, either party may forthwith give to the other, notice in
writing of the existence of such question, dispute or difference and the same shall be
referred for sole arbitration of a nominee of the Purchaser / PSPCL, who shall give a
reasoned /speaking awards. The award of the sole arbitrator shall be final and
binding on the parties under the provision of the Indian arbitration Act,1996 and
of the rules there under. Any statutory amendment , modification or re-enactment
thereof
for the time being in force, shall be deemed to apply to and be
incorporated in the contract / Purchase order. It will not be objectionable if the
sole arbitrator is an officer of the PSPCL and he has expressed his views
on all or any of the matters in question of dispute or difference.
b) Upon every or any such reference, the cost of and incidental to the reference and
award respectively shall be in the discretion of the Sole Arbitrator so appointed who
may determine the amount thereof or direct the same to be taxed as between
solicitor & client or as between party and party and shall direct by whom and to whom
and in what manner the same is to be borne and paid.
c) The work under the Contract shall, if reasonably possible, continue during the
arbitration proceedings, and no payment due or payable by the Purchaser/PSPCL
shall be withheld on account of such proceedings.
2.35

REQUIREMENT:The quantity mentioned in this specification can be increased or decreased at the

time of actually placing the order.

DY CE/Hydel Projects.
PSPCL,Patiala

17

SECTION-

III

TECHNICAL SPECIFICATION
1.INTRODUCTION
Anandpur Sahib Hydel Project. is a run of canal/ hydel channel project and
has 2 No. power houses. Power House No.1 is at Ganguwal and Power House No.2 is at
Nakkian. Each power house has 2 no. Alternators and capacity of each alternator is 33.5
MW. Therefore, total capacity of both the Power Houses is 33.5x4=134 MW. There are 4
no. Generating Transformers each having rating 40 MVA, 11 KV/132 KV, 3- ph, CGL make,
one such transformer on each Turbine-alternator unit. These generating transformers were
manufactured and commissioned in 1985. Every transformer has 2 No. oil coolers, however
only one cooler works at a time and the other in standby mode. Each oil cooler has 254 No.
brass tubes. Oil pressure is kept higher than water pressure so that water may not enter into
the oil in case of leakage.
With the passage of time, oil leakage has started in all the coolers. To avoid
loss of oil due to leakage, tubes have been blocked with M.seal on both the sides resulting
in reduction of capacity of the coolers. The position of blocked tubes in the oil coolers is
detailed below:GT No.
GT-1

Cooler No & Tubes out of order

Cooler No.1

Cooler No.2

40% approx.

92 no.

(36% approx)

GT-2

85 no. (33% approx.)

90 no. (35% approx)

GT-3

45 no. (18% approx)

60 no. (24% approx)

GT-4

98 no. (39 % app.)

65 no. (25 %)

Due to defective/blocked tubes, the cooling capacity of existing oil coolers has
reduced. Therefore, presently only 4 no. coolers those too at reduced cooling capacity are
being used for cooling the prestigious Gen transformers. So, at least 4 no. new oil coolers of
exactly same size/dimensions needs to be procured. The new coolers should have same
size/dimensions for easy replacement. The dimensional drawing no RE/HX/1567/Rev.6 of
existing oil coolers is attached as annexure
, which may be referred for ensuring
complete interchangeability.

18

2.TECHNICAL

PARTICULARS

OF EXISTING OIL COOLERS

Sr.No

Description

1.

Size

254mmx2133.8mm(10x84)

Heat dissipation per cooler

240 Kw

Design pressure shell/tube side

5 kg/cm2 at 100 Deg.C

Test pressure shell/tube side

7.5 kg/cm2 at 100 Deg.C

No.of admiralty brass tubes

254 no(assembled to cooler end covers)

Max pressure drop oil side

1.5 psi

Max pressure drop water side

4.5 psi

Discharge of oil circulation

1190 LPM

Discharge of water circulation

700 LPM

10

Temp of oil inlet

67 Deg.C

11

Temp of oil outlet

60.5 Deg.C

12

Temp of water inlet

32 Deg.C

13

Temp of water outlet

37.6 Deg.C

14

Weight empty (app.)

400kg

15

Weight full of water(approx)

535kg

16

Water filling tube side(approx)

60 Ltr

17

Oil filling shell side (approx.)

75Ltr

18

Mounting

Horizontal

19

Tubes

Fixed type tubes(254 nos)of Admirality

brass

20

Material of cylindrical body of oil coolers.

SS 304 tube plate, 16 gauge thick.

21

Tube Dia and tube plate thickness

External dia=9.5mm
Thickness =18 gauge (1.2192mm)

Note:-i).The oil coolers shall be designed and manufactured strictly in accordance with the
drawing.

19

ii).Before the manufacturing process is taken in hand by the prospectus bidder, the site
may be inspected by the representative of the supplier to ensure cent per cent fitment of the
ordered coolers at site.
2.CLIMATIC CONDITIONS:
Both the hydel projects where these oil coolers are to be installed are located in the
plains of Punjab at an Altitude not exceeding 1000 Metres) where climatic conditions
remains as under:a) Shade temperature varying from 0 Deg. C to 45 Deg.C
b) Maximum outside temp. in the Sun 50 Deg.C
c) Tropical monsoon rain conditions exist for about 3
months in year & maximum relative humidity may be of the order of 90 to 100%
d) Heavy dust storms accompanied by lightning occur at frequent intervals. The sites are
vermin infested.
e) Heavily polluted atmosphere having acidic contents in the air causing normal
sulphonation.
3.APPLICABLE STANDARD
The offered oil coolers shall comply with the requirement of IS:6068-1988 with latest
amendment if any.The coolers manufactured according to any other standard, which
ensures a quality equal to or better than the provisions of above specification shall also be
acceptable, but the salient points of difference between the proposed standard and the
provision of IS shall be brought in the tabular form to enable easy comparison and shall be
attached with the tender. Copies of such standard in English language or their English
translation shall be attached.
4.DEVIATIONS FROM SPECIFICATIONS
Should the tenderer wish to deviate from the provisions of this specification, either on
account of manufacturing practice or for any other reason, he shall draw attention to the
proposed points of deviation in his tender and submit such full information, drawings and
specification that will enable the merits of his proposals to be fully appreciated. Unless the
deviations are specifically pointed out, it shall be presumed that the equipment is
intended to be supplied as per this specification. In the event of this specification and
the tenderers drawings, specification, forms, tables etc found to disagree during the
execution of the contract, this specification shall be binding unless the departures have
been fully recorded as required above and approved by the purchaser.
5.DRAWINGS
a)The tenderer shall submit with his tender, illustrated and descriptive literature drawings
and sketches necessary to explain details and merits of the equipment offered.
b)The supplier shall submit three sets of the following drawings within 30 days from the date
of issue of purchase order.

20

c) Any manufacturing done prior to the approval of the drawings by this office
will be at the suppliers own risk. The purchaser shall have the right to require the
contractor to make the equipment conform to the stated provision and intents of the
specifications, without additional cost to PSPCL. Approval of the suppliers drawings by
the purchaser shall not be held to relieve the supplier of any part of the suppliers
obligation to meet all the requirements of these specifications or of the responsibility
for the correctness of the supplier s drawings.
6.TESTS AND INSPECTION
Coolers shall be subjected to following tests at manufacturer s works
i)Dimensions and type/quality of materials shall be checked as per approved drawings.
ii)Each cooler shall be subjected to pressure tests as per IS No. 6088 -1988
iii) Test certificates of admirability brass tubes/other materials shall be furnished for
verification.
7.INSTRUCTION PLATE AND MARKING
Name plate, instruction plates, warning sign and any marking whatever on the equipment
and its parts and accessories shall be in English. In order to facilitate identification at site,
every part of the equipment shall be suitably marked.
8.TROPICAL TREATMENT
The equipment shall be subjected during service to extremely severe exposure to
atmospheric moisture and long period of high temperatures. All parts/components shall be
designed for reliable operation in tropical conditions. All corrodible parts and surface shall
be of such material and shall be of such protective finishes that no part of the installed
equipment shall be injuriously affected by atmospheric moisture.
9.COMPLETENESS OF EQUIPMENT
Any fittings, accessories or apparatus which may not have been specially mentioned in the
specification but which are necessary for completeness of the equipment to be supplied,
shall be deemed to have been included in the contract and shall be supplied by the
contractor without extra charge. All plant and equipment shall be complete in all details,
whether such details are mentioned in the specification or not.
All technical as well as commercial clauses shall be carefully studied for the sake of
submitting clear and complete tender. Failure to comply with these clauses or supplying
insufficient particulars is likely to render the comparison of the tender as impossible and
may lead to rejection of an otherwise competitive tender. Tender must be complete in first
instance itself.

21

10.Delivery Schedule
The total quantity of 4 nos oil coolers shall be supplied within 3 months after approval of
drawings. The clear and complete drawings must be submitted within 30 days from the date
of issue of purchase order.
11.SITE OF DELIVERY
The equipment will be delivered at S&T store Ganguwal near Anandpur sahib District
Rupnagar, Punjab.

22

ANNEXURE-A
SCHEDULE OF REQUIREMENT
S.N
o

Description

Total Qty.

DESIGN,
MANUFACTURE,
TESTING,SUPPLY
AND
COMMISSIONING OF 4 NO.OIL COOLERS TO REPLACE OLD
& WORN OUT OIL COOLERS OF 40 MVA 11KV/132KV 4 No.
GENERATOR
TRANSFORMERS
AT
NAKKIAN
AND
GANGUWAL POWER HOUSES LOCATED ON ANANDPUR
HYDEL CHANNEL.

23

ANNEXURE- B
BREAK-UP OF PRICES
(To be duly typed by tenderer in Part-III of the tender and each row must be filled in ,
no blank should be left in this performa)
Name of the tenderer:
1.
2.

EX-WORKS PRICE
Excise duty @ __________%:

-----------------------------_________________

3.

Total (Item 1 + 2):

4.

(a) Central Sales Tax @ _____% :

____________________

(b) VAT @ %

____________________

5.

Total (Item 3 + 4):

____________________

6.

Packing cost not forming part of production --------------------

_________________

handling & cartage etc. :

7.

Freight Charges:

____________________

8.

Insurance Charges:

____________________

9.

Entry Tax , if any:

____________________

10.

Total F.O.R Destination FIRM price

---------------------------

Quoted Rate must be for total equipment; offer for part equipment shall be
considered as incomplete and shall be rejected.

24

ANNEXURE-C
SCHEDULE OF TECHNICAL DEVIATIONS
All deviations and exceptions in respect of technical clauses of the specification shall
be clearly brought out by the tenderer as per the format given here under. The details shall
be exhaustive in all respect:
Sr.No.

Clause Page No. of

Specification

Tender Exception and deviations Remarks

from the Tender Spec.

Certified that the above listed deviations and exceptions are exhaustive and the
contract shall be executed as per the tender specification except for the above deviation
and exception in the event of placing an order on us.
Date:.

For M/S

Place:..

Signature
(By the constituted Attorney)
Seal

25

ANNEXURE-D
SCHEDULE OF DEVIATIONS FROM COMMERCIAL CLAUSES
All deviations and exceptions in respect of commercial clauses of the specification
shall be clearly brought out by the tenderer as per the format given here under. The details
shall be exhaustive in all respect:
Sr.No.

Clause Page No. of Tender Exception and deviations Remarks

Specification
from the Tender Spec.

Certified that the above listed deviations and exceptions are exhaustive and the
contract shall be executed as per the tender specification except for the above deviation
and exception in the event of placing an order on us.

Date:.

For M/S

Place:..

Signature
(By the constituted Attorney)
Seal

26

ANNEXURE-G
PERFORMA FOR BANK GUARANTEE
TO BE EXECUTED ON A NON-JUDICIAL STAMPED PAPER
OF THE APPROPRIATE VALUE NOT LESS THAN RS. 15/1.

Bank Guarantee No. ....Dated ...The Bank of

.
hereby
agrees
unequivocally
and
unconditionally to pay, within 48 hours, on demand in writing from the Engineer -inChief/Hydel Projects, Punjab State Power Corporation Ltd Patiala or any officer
authorized by him on his behalf, of any amount upto and not exceeding .
(in words Rs. .) to the Punjab State Power Corporation Ltd
Patiala on behalf of M/s. .... who have entered into a contract or
who unconditionally accepted the Purchase Order-cum-Contract Agreement No.
.. dated . for
the supply of material
for order value of Rs. against
Specification No. . .

2.

This Guarantee shall be valid and binding on this Bank upto and including
.. and shall not be terminable by notice or on account of any change
in the constitution of the Bank or the firm of contractors/suppliers or by any other
reasons whatsoever and our liability hereunder shall not be impaired or discharged
by any extension of time or variations or alternations made, given conceded or
agreed with or without our knowledge or consent, by or between the parties to the
said contract/purchase order.

3.

Our liability under this Guarantee is restricted to

.. (in words
).
Our
remain in force until . .

Rs.
Rs.
Guarantee shall

4.
We hereby agree that any claim or dispute arising under this Deed shall
fall within the jurisdiction of competent courts at Patiala.

5.

We hereby further declare that this Deed has been executed by our lawfully
constituted attorney legally competent to sign and execute such deeds.

Signed

1.Witness

for ...

2.Witness .

Bank