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Presentation Tips
Presentation Tips
Set the automatic slide transition to the amount of time you want to spend discussing each slide.
Are you using the right amount of time per slide? Decide which slides or comments need alteration to
make your presentation smoother.
Change the automatic slide transition settings for individual slides to fit the amount of time needed for
that slide and practice again. Are you still within the time limit?
Decide if you want to remove the automatic slide transition feature before giving the presentation.
Content
Make a list of key words/concepts for each slide
Read through the list before you begin.
Don't attempt to memorize your text;
Your words will probably be different each time you practice.
Think about the ideas, and your words will follow naturally.
Pre-Talk Preparation
Plan to get there a few minutes early to set up and test the equipment.
Dress appropriately for your audience.
Turn off your cell phone.
Handouts:
Edward Tufte, the leading expert on visual presentation techniques, advises speakers to always
prepare a handout when giving a PowerPoint presentation.
Make about 10% more handouts than you expect to use.
Distribute handouts at the beginning of your talk.
Opening:
Jump right in and get to the point.
Give your rehearsed opening statement; don't improvise at the last moment.
Use the opening to catch the interest and attention of the audience.
Briefly state the problem or topic you will be discussing.
Briefly summarize your main theme for an idea or solution.
Speaking
Talk at a natural, moderate rate of speech
Project your voice.
Speak clearly and distinctly.
Repeat critical information.
Pause briefly to give your audience time to digest the information on each new slide.
Dont read the slides aloud. Your audience can read them far faster than you can talk.
If you plan to write on the slides to emphasize key points during the presentation, practice ahead of
time. To select the writing tool right-click during the presentation.
Body Language
Keep your eyes on the audience
Use natural gestures.
Dont turn your back to the audience.
Dont hide behind the lectern.
Avoid looking at your notes. Only use them as reference points to keep you on track. Talk, dont read.
Questions
Always leave time for a few questions at the end of the talk.
Presentation Tips
If you allow questions during the talk, the presentation time will be about 25% more than the practice
time.
You can jump directly to a slide by typing its number or by right-clicking during the presentation and
choosing from the slide titles.
Relax. If youve done the research you can easily answer most questions.
Some questions are too specific or personal. Politely refuse to answer.
If you cant answer a question, say so. Dont apologize. I dont have that information. Ill try to find out
for you.
Length:
To end on time, you must PRACTICE!
When practicing, try to end early. You need to allow time for audience interruptions and questions.
Demeanor:
Show some enthusiasm. Nobody wants to listen to a dull presentation. On the other hand, dont overdo
it. Nobody talks and gestures like a maniac in real life. How would you explain your ideas to a friend?
Involve your audience. Ask questions, make eye contact, and use humor.
Dont get distracted by audience noises or movements.
Youll forget a minor point or two. Everybody does.
If you temporarily lose your train of thought you can gain time to recover by asking if the audience has
any questions.
Conclusion:
Close the sale.
Concisely summarize your key concepts and the main ideas of your presentation.
Resist the temptation to add a few last impromptu words.
End your talk with the summary statement or question you have prepared. What do you want them to
do? What do you want them to remember?
Consider alternatives to Questions? for your closing slide. A summary of your key points, a cartoon, a
team logo, or a company logo may be stronger.