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Submitted by Group 4:
Suncuaco, Precious Gold
Mahilum, ubiemherose
Castillo, Arthur
Tingson, felimar
Moleo, teena
Galvesolo, dyrell jean
Bebila, Lee ann
Estilo, anthony
Submitted to:
Mr. Rae Egcas
November 25, 2012
Time Wasters
Time Management plays a very important role not only in organizations but
also in our personal lives.
Time Management includes:
1. Effective Planning
Plan your day well in advance. Prepare a To Do List or a TASK PLAN.
Jot down the important activities that need to be done in a single day
against the time that should be allocated to each activity. High Priority
work should come on top followed by those which do not need much of
your importance at the moment. Complete pending tasks one by one.
Do not begin fresh work unless you have finished your previous task.
Tick the ones you have already completed. Ensure you finish the tasks
within the stipulated time frame.
2. Setting goals and objectives
Prioritize the tasks as per their importance and urgency. Know the
difference between important and urgent work. Identify which tasks
should be done within a day, which all should be done within a month
and so on. Tasks which are most important should be done earlier.
Determining Priorities
Urgent and Important these are the activities that needs to be dealt
with immediately and they're important, called as "firefighting".
Important but not urgent although the activities here are important,
and contribute to achieving the goals and priorities - they don't have to
be done right now. As a result, they can be scheduled in when you can
give quality thought to them, called as Quality Time".
Urgent but not Important these are the activities that help you
achieve your personal and professional goals, and complete important
work. Make sure that you have plenty of time to do these things
properly, so that they do not become urgent.
Not Urgent and Not Important these activities are just a distraction,
and should be avoided if possible. Some can simply be ignored. Others
are activities that other people may want you to do, but they do not
contribute to your own desired outcomes.
6. Spending the right time on the right activity
Develop the habit of doing the right thing at the right time. Work done
at the wrong time is not of much use. Dont waste a complete day on
something which can be done in an hour or so. Also keep some time
separate for your personal calls or checking updates on Facebook or
Twitter. After all human being is not a machine.
For Effective Time Management one needs to be:
Be Focussed
management.
- One
needs
to
be
focused
for
effective
time
Develop the habit of using planners, organizers, table top calendars for
better time management. Set reminders on phones or your personal
computers.
constraints, opportunities, or loss of something they desire and for which the
consequence is both unpredictable as well as crucial. Stress is the response
of people to the unreasonable/excessive pressure or demands placed on
them.
Stress is not always negative. It may also bring out the best in individuals at
times. It may induce an individual to discover innovative and smarter way of
doing things. This positive dimension of stress is called as enstress. But
usually, the term stress has a negative implication and this negative aspect
of stress is termed as distress.
Symptoms of Stress
Some of the symptoms of stress at workplace are as follows Absenteeism, escaping from work responsibilities, arriving late,
leaving early, etc.
Deterioration in work performance, more of error prone work,
memory loss, etc.
Cribbing, over-reacting, arguing, getting irritated, anxiety, etc.
Deteriorating health, more of accidents, etc.
Improper eating habits (over-eating or under-eating), excessive
smoking and drinking, sleeplessness, etc.
Undue, prolong anxiety, phobias, or a persistent state of fear
Depression, which causes people to withdraw from family and
friends.
Abrupt changes in mood and behavior, which may be exhibited as
erratic behavior.
Physical Illnesses, such as ulcers, arthritis, colitis, Hypertension, MI,
and migraine headaches.
Burnout refers to the perception that an individual has used up or available
energy to perform the job and feels that he or she doesnt have enough
energy to complete the task. Burnout is a combination of physical fatigue,
emotional exhaustion, and cognitive weariness.
It is thus very essential to have effective stress management strategies in an
organization so that the detrimental repercussions of stress on the
employees as well as their performance can be reduced and controlled.
Sources/Causes of Stress
The factors leading to stress among individual are called as stressors. Some
of the factors/stressors acting on employees are1. Organizational factors- With the growth in organizational stress and
complexity, there is increase in organizational factors also which cause
stress among employees. Some of such factors area. Discrimination in pay/salary structure
b. Strict rules and regulations
c. Ineffective communication
d. Peer pressure
e. Goals conflicts/goals ambiguity
f. More of centralized and formal organization structure
g. Less promotional opportunities
h. Lack of employees participation in decision-making
i. Excessive control over the employees by the managers
2. Individual factors- There are various expectations which the family
members, peer, superior and subordinates have from the employee.
Failure to understand such expectations or to convey such
expectations lead to role ambiguity/role conflict which in turn causes
employee stress. Other individual factors causing stress among
employees are inherent personality traits such as being impatient,
aggressive, rigid, feeling time pressure always, etc. Similarly, the
family issues, personal financial problems, sudden career changes all
lead to stress.
Examples of Individual factors
a. Deficiency Focusing- is the habit of focusing on the negatives
at the expense of the positives. There is a tendency to
exaggerate weaknesses and disregard strengths. Persons
become so overwhelmed with what might go wrong that they
dont look at options and opportunities that also are present.
b. Necessitating- is the belief that is imperative or necessary that
a particular task be done by a specific person; it is a belief
structure that limits choice.
c. Low skill Recognition is the least stress producing of the 3
habits but maybe the only one that needs the most attention in
an unstable and unpredictable environment. Low skill recognition
is a tendency not to recognize the role of ones own ability has
played in producing ones successes.