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Important considerations
Review
, strategy, leadership, work
environment, organizational structure, etc.
ESSENTIAL CONSIDERATIONS
assessment
Helps to shape future strategy
Time and resources required, budget, expertise availability to
conduct the assessment
Performance and
satisfaction data
Has nine criteria and considered as the core of the model and the
evaluating base of an organization
Five of these criteria are called Enablers; the factors strengthen the
organization to reach the excellent results. Four other criteria are
the results which the organization should receive them in different
fields. Results are obtained by enablers and enablers are improved
by the results from the feedback
EFQM MODEL
ISO
7S MODEL
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PEST ANALYSIS
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SWOT ANALYSIS
SWOT can be carried out for a particular project or an organization
OCA tool was designed to enable organizations to define a capacitybuilding improvement plan, based on self-assessed need
OCA Domains
1. Governance
2. Administration
3. Human Resources
4. Financial Management
5. Organizational Management
6. Program Management
7. Project Performance Management
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ADAPTIVE CAPACITY:
assess, respond to, and stimulate internal and external
changes
MANAGEMENT CAPACITY:
resources
TECHNICAL CAPACITY:
successfully implement its key functions
LEADERSHIP CAPACITY:
Engagement of organizational leaders in innovation,
empowerment, providing directions and decision making
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CB NEEDS ASSESSMENT
RESOURCE MOBILIZATION
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DONOR DEPENDENCY
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PARTNERSHIP
PARTNERSHIP
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PARTNERSHIP
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RESOURCE SHARING
RESOURCE SHARING
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FUNDRAISING
RESOURCE SHARING
Resource sharing is the utilization of partnership resources and
effective management of preparedness for response to a starvation
cycle
Resource sharing may take place in many forms, but generally occurs
between organizations that maintain separate legal and distinctive
identities
Working together to achieve agreed sharing of resources most often
deliver a wide range of benefits of collaboration for organizations.
Resource sharing can be seen as a means to provide
staff and community members quality sustainable activities &
services
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FUNDRAISING
SUSTAINABILITY
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SUSTAINABILITY CRITERIA
WHAT IS SUSTAINABILTY
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ORGANIZATIONAL COMMUNICATION
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ORGANIZATIONAL COMMUNICATION
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Informal:
Exchange of Non-Official information, generally in a social interaction
settings
Information is usually distorted while passing through different
channels
Confident information can be leaked without a trace of the source
False rumors are easily spread without accountability
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WHAT WE REMEMBER
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CONFLICT MANAGEMENT
ORGANIZATIONAL CONFLICT
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CONFLICT MANAGEMENT
Conflict management is the process of identifying and effectively
stabilizing conflict by focusing on its positive aspect and coming to a
consensus, and can be managed by formulating some of the
following strategies;
Enhancing the relationship between staff, management and
leadership, through effective and consistent communication
Empower and value staff feedback and opinion on certain decision
makings
Promote and create high level of trust at the workplace
Create an environment that respects diversity and perspective
Establish formal procedures for grievances and disciplinary issues
Elements of a TOR
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Evaluate:
Will help in identifying project-specific benchmarks and indicators
Both are required when evaluating the project in order to measure the
change and identify impact
Monitor:
Can be used during implementation process to assess progress and
necessary adjustments
Helps answer questions like: are activities proceeding according to
work plan?, are the objectives of the project being accomplished?, is
the adopted strategy for change making the necessary impact or do
we need to re-think?, etc.
Plan:
Can help to create concrete objectives and type of support structure
needed e.g.: resources, constraints, etc.
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population; this can lead not only to unreliable data, but it can foster
local resentment. Therefore, it is highly recommended to collaborate
and coordinate baseline studies with other implementing projects
when possible.
Identify any baseline requirements/expectations. Find out the
standards and best practices, adherence to which may be required by
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the involved partners or Government/ regulatory authorities.
PLANNING STAGES (DATA COLLECTION AND MANAGEMENT)
Identify what is to exactly be measured. Identify the baseline indicators and
assumptions from the project design, and refer to any other relevant M&E
planning tools and other Industry recognized baseline indicators
Only measure what is necessary and sufficient. Baseline data should provide
the minimum information required to assess the quality of the activity
implementation and measure the development results. Anything more than
this is likely to be a waste of time, effort and resources and risks making
replication of the baseline study difficult
Determine the sampling requirements. Sampling (the process of selecting a
sample) occurs whether the data uses random (probability) samples for
quantitative methods such as a survey, or purposeful (non-random) samples
for qualitative methods, such as interviews or focus groups
Prepare and pilot the data collection tools. carefully prepare data collection
tools and guidance so that baseline indicators will be consistently and
reliable measured among data collectors in different locations and at
different times. pre-test the data collection tools to ensure they are
linguistically and culturally appropriate. Management procedures and
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complexity
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Identify the purpose for analysis. What and how data is analysed will
be largely determined by the specific project indicators, and
ultimately adequately capturing the pre-project conditions for later
comparison and assessment of the project
Plan for timely data analysis. Timeliness can be largely enhanced with
effective use of data management and analysis technology, such as
digital data collection
Determine the appropriate data collection methods and tools. As
with the data collection, it is important that the data analysis
methods and tools can be replicated in a consistent and reliable
manner by different people and at different times for the
comparability of the data. Therefore, it is useful to clarify this in a
data analysis plan/guidance, which includes data preparation, the
actual analysis, data validation and presentation. It is important to
pre-test the data analysis methods to assess accuracy and amount of
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time needed.
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Plan for contingency costs. Unexpected costs may arise during the
baseline study, such as the need for additional data
collection/analysis to verify findings.
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The specific content of the ToR will depend on the project, but key sections
to the ToR format typically include:
STRATEGIC PLAN:
Summary
Background
Purpose and Scope
Specific objectives i.e. particular focus areas/questions for the study
Methodology
Deliverables i.e. the report and potential oral presentation of
findings/conclusions
Timeframe - schedule
Quality and ethical standards
Qualifications or description of the baseline study team
Application procedures for studies for which an external team will be
commissioned.
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MISSION:
Longits goals, ethics, culture, values and norms
ETHICS:
The adhering to prevailing laws, upholding the dignity of an
organization
VISION:
PRINCIPLES:
Set of rules or code of action governing an organization to preserve its
integrity
and sustainability
VALUES:
Strong convictions an organization adapts, based on believes of what is
desirable, rather than what is right or wrong
GOALS:
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RUDIMENTS OF A SP
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THEORY OF CHANGE
THEORY OF CHANGE
Generally, and as a reminder, the following six questions must always
be answered during the process;
How will you and others make this happen (activities, strategies,
resources, etc.)?
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Project Activities
Target Population
Who are your target population?
Whom do you work with and focus on?
What are their characteristics?
What are the issues you trying to address?
1:
2:
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3:
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Short-term Outcomes
What are the short-term and direct outcomes for each of your
program activities?
o Activity #3:
o Activity #4:
o Activity #1:
o Activity #2:
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Even though all models intend to achieve the same results, there are
different approaches or strategies to conceptualize the change effort
What is an organogram?
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CONCLUSION
The
closely related to the type of services it renders to the target
population.
Organizational effectiveness is only possible when organizations are
engaged in sustainable capacity building efforts.
Even though there are several ways to capacitate an organization,
the core focus should still be on strategies, structure, skills and
services.
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