East Bluff Neighborhood Housing Services, Inc.

Board of Directors Meeting

EBNHS
05/19/2016 6:30PM

CALL TO ORDER: Lisa Fisher called the meeting to order; there was a quorum present to
conduct the business of the board.
Name
Wayne Cannon
Lisa Fisher
Doug Lindstrom
Liz Blair
David Gill
Kent Reynolds
Lueshand Nunn
John Wright
Beau Walker
Kristina Gamez
Guests: Tony Pagn

Present
X
X

Absent

X
X
X
X
X

Board Position
Secretary
President
Treasurer
Vice President

X
X
X

Executive Director

APPROVAL OF MINUTES:
Wayne Cannon (WC) motioned to approve January minutes. Kent Reynolds (KR) seconds.
Motion passed unanimously.
WC motioned to approve February minutes. David Gill (DG) seconds. Motion passed
unanimously.
The meeting for March was cancelled for St Patricks Day.
The meeting for April had a lack of quorum, so rather than official minutes, there are Points of
Order. They have been distributed and will be discussed during the Unfinished Business.
EXECUTIVE COMMITTEE REPORT: LISA FISHER
LF: Will wait until Executive Session to present the Executive Committee Report.
LOAN REPORT: DAVID GILL
Loan Application for MM
Kristina Gamez (KG): Mr MM applied for a roof and maybe a furnace, city approved his bid for
the EVGC TIF. We turned in 3 H&S Loan applications and the underwriters turned down 2.
WC: Why?

KG: Debt to Income Ratio was too high.

LF: Above 50%?
KG: Yes
WC: Where is the house?
KG: Cannot say.
LF: We shouldnt know who these people are to make the decision.
KG: Monthly payment is $60.80.
LF: What is the project?
KG: Id have to go grab their file.
LF: Were the other two going for TIF?
KG: No.
Vote on loan 0007-2016
KR moves to approve the loan. WC seconds. No further discussion. Motion passes
unanimously.
FINANCE REPORT: DOUG LINDSTROM
LF doesnt know where Doug is. Sent an e-mail, did not hear back.
KG: All quarterly reports are submitted.
DG: You mean first quarter reports are submitted. Second quarter is due when?
KG: July 15th. Working out LISC reports with Allison who just approved Marchs report. LISC,
IFF reports, all turned in.
LF: Tabled any further discussion of the finance report until executive session.
PROPERTY REPORT: LEUSHAND NUNN
KG: Property at 401 Archer has a break in the sewer line where it meets with the city. There is sewage
backup in the basement.
LN: RotoRooter has been called multiple times, and the sewer keeps backing up. GPSD used a probe and
found a break where the line meets the city. Repair would be thousands of dollars. We are checking on
tenant daily.
DG: It sounds like we need to initiate work.

LN: With what money?

LF: If we pay for it and it is not our obligation we may have to sue to be repaid. When did you (KG) talk
to Scott?
KG: Tuesday, tried calling Wednesday and today (Thursday). No response. When spoke, he said GPSD
had not submitted a report saying it was on City property.
LF: Follow up with GPSD, we need something to share with Tim tomorrow.
LN: Other properties in that area also affected.
LF: Then we should take it to Tim and advocate for members of the block.
KR: Took two years to fill in hole next to my house.
LF: Did you get that filled?
KR: Finally
LF: Lets get the word to them and the neighbors that well be going to the city.
LN: I told him that, he knows its not us.
DG: We need to be their agents and escalate this.
KG: We sent a letter to the tenants on Illinois increasing rent from 625 to 850, above market rate of
1125 for a 4 bedroom (This is a five). New rate is effective July 1st.
LF: Any response?
KG: No
DG: How was that delivered?
KG: Standard mail
DG: Should be sent certified mail.
LF: Agreed, lets make sure everything is done by the book.
KG: Will do that tomorrow. We had a roofer come by saying that our roof was totaled due to hail
damage and that our insurance should cover it.
DG: Have we had any water leaks?
KG: No
DG: I say we table this.

ACCESS PEORIA: KRISTINA GAMEZ

KG: Eight units are occupied, with one more to be occupied June 1st. That puts us at 50% occupancy.
Casey from IFF is coming to go over Quickbooks. At this point we have skipped PHA entirely. We had a
tenant that had to go to the hospital, he is on a ventilator and not doing well. Nothing we can do to fill
the other 8, they have to come through the state referral network.
LF: People know that we have vacancies?
KG: Yes
LF: We need to make sure we are doing what we can do to maximize occupancy.
KG: Theres nothing we can do until we get a SRN referral.

LISC/AMERICORPS: TONY PAGAN

DG: Could you present a summary of your assessment at the next meeting?
Tony Pagn: Sure

COMMUNITY CORE:
LN: Finishing Nebraska now, California is done we will probably sweep through it again for minor work.
LF: Sweat equity in?
LN: All done on Cali, working on it on Nebraska.

UNFINISHED BUSINESS:
LF: Overall strategic planning: overview that we are actually doing what we said we would be. Lower on
properties we said we would manage. We were going to look in to requirements for CDFI
KG: Ive had no time
LF: Have you printed the app?
KG: Ive got everything from last year
LF: Well pull that out and review it together. Regarding new board member recruitment we need
new members if you know anyone.
WC Are you looking for residents, businesses?
DG Live bodies
LF Beaus position is open, John Wright, at large resident position
DG Wayne are you a resident?
WC No

KG At least 50% residents, bylaws require quorum of residents.

LF No less than nine of which five should be residents. Others should be reps from businesses,
specialty occupations and other interested persons.
KG Id like an accountant and an attorney
DG Id like a million dollars.
LF May be conflict of interest to have accountant and attorney since wed want them to work for free.
Just invite people who may be interested out to check out a board meeting.
LF For those who havent signed the conflict of interest form those have been distributed. Increased
rent on Illinois has been discussed. Upstairs lease ends July 2017. Approach for property management
for four additional properties, where is that?
KG Cannot stretch self to take on property management.
LF What are you doing now that can be taken off your plate?
KG Nothing only one who can do AP stuff, only one whos bonded to to do Community Core money,
only one with permission to do credit checks, loan application stuff. Leushand reconciles accounts, but
no one can do our accounts receivables and payables. Nothing anyone can do unless I can get an
accountant or an admin. Access Peoria takes up a large amount of my time, as does the community
core, but were being paid to do both of those.
LF Lawn Order
KG Just received contract from city and brought it out for everyone to sign, but the City made a
mistake and sent Ptown Car Club contract. Hightower is hiring neighborhood kids to mow lawn this
summer.
LN: About 50 kids, 25 kids showing up.
WC: How many mowers?
LN: About 40 mowers. Mitch from EBUNA donated 4 mowers, two weedwackers.
LF: They maintain pocket park?
LN: Yes
DG: Where stored?
LN: Garage. Looking for additional storage. Kids are excited. Working 1 day a week until school gets
out. Paid weekly. They can only take 50% of the check out, the other half goes in to savings for back to
school shopping.
LF: Whose name on the savings account?

LN: In-house accounting, no bank account.

DG: Are these city lots?
LN: Yes. 45 so far, getting another 40 I think.

NEW BUSINESS:
None
PUBLIC COMMENTS/QUESTIONS:
TfP: Very much looking forward to being back in my garden.
ADJOURNMENT:
LF: Public meeting is adjourned for executive session.