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JOINED MUN 2016

Committee Rhetoric

6th Annual Session

JOINED MUN
Committee Rhetoric

COPYRIGHT 2016 BY JOINED MUN SECRETARIAT. ALL RIGHTS RESERVED.


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JOINED MUN 2016

Committee Rhetoric

6th Annual Session

GENERAL INTRODUCTION
Head Chair
1. Tap the Gavel
2. Welcome the delegates to the committee and ask them all to take their seat according to their
countrys name.
3. Introduce yourself
a.

State your name and role

b.

Explain your role in committee

c.

Offer your assistance throughout the conference

d.

Introduce other dais members by name and title

4. Roll Call
We will begin the committee by taking roll. The Vice-Chair will take roll and the delegates are
required to say Present If the delegate does not say present the country will not be counted during
voting procedures. Vice Chair will now take roll.
5. Pass the microphone over to the Vice Chair for a Roll Call
Vice Chair
1.

Thank the Head Chair

2.

Introduce yourself
a. State your name and role
b. Explain your role in committee

3.

Take the Roll Call


a.

Say country name

b.

If delegate says Present say ______ is present

c.

If there is no response call country again, wait, and then say ______ is not present

d.

At the end of your list, ask if there are any other delegate(s) present that was not
announced.

4.

Count the number of delegates present and say, With _____ delegates present, we have met
the quorum.

5.

Thank the committee and pass the microphone over to the Head Chair
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Committee Rhetoric

6th Annual Session

Head Chair
1.

Thank the Vice Chair

2.

Remind delegates that the Chairs are there to assist them and feel free to ask questions.

3.

Remind delegates that if fellow delegates arrive late, please remind them to send a note to
the chair (stating their country name) saying that they have arrived.

4.

Are there any points or motions on the floor?

SETTING THE AGENDA


Head Chair
1.

There has been a motion to set the agenda to set (state the agenda) as the agenda.

2.

This chair would like to move onto the limited speakers list and will entertain three
speakers speak for the motion and three speakers against the motion. Delegates will have 60
seconds to speak for or against the motion.

3.

This motion requires a simple majority vote; which means we will need ____ in favor in
order for this motion to pass. Since this is a procedural vote all nations are required to vote.

4.

All those in favor: ____

5.

All those opposed: ____


* NO ABSTAINS (All delegates are required to vote)

6.

With ___ votes in favor and ____ opposed, this motion passes/ fails.
a.

Fails: Move to the other agenda and start formal debate

b.

Passes: Set the agenda and start formal debate

SETTING SPEAKERS LIST


Head Chair
1.

We will now move into formal debate and open speakers list

2.

Explain what a speakers list is:


a.

Define and what happens on it

b.

Explain why member states should get on the speakers list

c.

Explain how member states can get on


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Committee Rhetoric

6th Annual Session

Our Vice-Chair will be writing the names of countries that have been called by the chair.
All those nations wishing to be placed on the speakers list please raise your placards. Please
keep your placards up until you hear the Chair calls out your country name.
* Tips for establishing the speakers list:
a.

Call countries slowly so that country names can be written down in proper order.

b.

Make sure that both Vice Chair and Director are writing the names of the countries called
to be able to compare the list

c.

Try calling the countries sitting on different areas of the room; zigzagging through the
room so that not all countries can be placed on the speakers list.

DEBATE
Formal
Head Chair
1.

Thank the delegates for volunteering to be placed on the speakers list.

2.

Explain what will be happening during formal debate:


a.

This session of formal debate is a perfect opportunity for delegates to share their
countrys policy and recommendation on the issue of ______________________.

b.

The Chair would also like to remind the delegates that it is okay not to use all 90 seconds.
When delegates have remaining time, you may yield your time in three different ways. 1)
You may yield to the Chair, and the time just comes back to the Chair and you may sit
down. 2) You may yield to points of information. The remaining time only counts you
actually answering the question, or 3) you may yield to another delegate under mutual
agreement. However, two quick things before you yield to another delegate. First, make
sure that delegate knows you are yielding time to him/her and secondly, this is mostly
done when there is enough time for another delegate to speak.
i.

There are no follow-ups to points of information will not be granted

ii.

Delegates will not need to specify the number of point of information the delegate
will take. The delegate will take points of information until their remaining time
elapses.

c.

Please be reminded that when any delegate has about 10-seconds remaining, the Chair
will lightly tap the gavel to signal to delegates to finish up his/her speeches and a louder
tap when your time has elapsed.

d.

Are there any points or motions on the floor at this time? Seeing none, well now move to
our speakers list. Honorable delegate from _____________ please approach the
podium, and the delegate has 90 seconds.
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Committee Rhetoric

6th Annual Session

After the first delegate speaks, ask the delegate to remain on by the microphone only when
there is a remaining time for a delegate to yield.
a. Chair would like to note that the honorable delegate has ___________seconds remaining,
how would the delegate like to yield the remaining time?

DEBATE
Informal (Moderated/Un-Moderated Caucus)
Head Chair
1. At this time delegates, the Chair would like to highly entertain a motion to suspend debate for
a __(moderated/un-moderated) _caucus from the delegates
a. Explain moderated caucus:
i.

What is it?

ii.

Why would it be advantageous for the committee?

iii.

How does the committee move into a moderated caucus? What does a delegate
actually say?

b. Explain un-moderated caucus:


i.

What is it?

ii.

Why would it be advantageous for the committee?

iii.

How does the committee move into an un-moderated caucus? What does a delegate
actually say?

2. Are there any points or motions on the floor at this time? ... Honorable delegate of to what
point do you rise?
VOTING PROCEDURE FOR INFORMAL DEBATE
Head Chair
1.

There has been a motion on the floor for (repeat motion)


a. May take multiple motions at one time.
b. Un-moderated caucus is voted prior to a moderated caucus
c. The motion for a moderated caucus with a longer time should be voted prior to a shorter
one

2.

This motion requires a simple majority vote; which means we will need ____ in favor in
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Committee Rhetoric

6th Annual Session

order for this vote to pass. Since this is a procedural vote all nations are required to vote.
3.

All those in favor: ____

4.

All those opposed: ____


* NO ABSTAINS (All delegates are required to vote)

5.

With ___ votes in favor and ____ opposed, this motion passes/ fails.
a. Fails: return to the speakers list
b. Passes: Start a moderated/ un-moderated caucus

RUNNING A MODERATED CAUCUS


Head Chair
1.

All those delegates wishing to speak at this time please raise your placards.
a. Call on delegates who have not yet spoken on speakers list, or have yet to place
him/herself on speakers list
b. Recognize one delegate at a time
c. Remind delegates that you will tap the gavel with about 10 seconds remaining.
d. Remind delegates that they can raise their placards as many times and may be called on
several times during a moderated caucus.
e. Remind delegates that since rules are suspended, the only point or motion that will be
acknowledge is a "point of personal privilege" and point of order
f.

If participation is scarce, first encourage the delegates to speak, afterwards if


participation is still scarce, use "discretion of the chair" to have all delegates speak.
i.

2.

At this time delegates, the Chair is very interested in hearing from all delegates. So
this Chair will use "discretion of the chair" to invite all delegates. The delegate does
not need to use all the time allotted, speak loud enough for everyone to hear.

The time for this moderated caucus has elapsed. The chair would like to thank you for your
participation. Are there any points or motions on the floor at this time? Seeing none, we shall
move back to the speakers list. (Formal Debate)

RUNNING AN UN-MODERATED CAUCUS


*Tips for Chairs during Un-Moderated Caucus
1.

Always have one member of the Chairs in front so that delegates may go to ask questions.
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Committee Rhetoric

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2.

Everyone else should be circling the different caucus groups listening to ideas.

3.

Encourage delegates who have remained seated to participate. You may choose to begin by
asking him/her what the country's policy is and which country most agrees with their
countrys position. Point to the delegate where that country can be found.

4.

In the 2 minute time mark before returning to seats, meet to discuss what different groups are
focused on. Are they keeping with country policy? Are they beginning to form some ideas
for a resolution? What are they?

Head Chair
1. The time for this un-moderated caucus has elapsed delegates please be seated. The Chairs
would like to thank you for your participation. Are there any points or motions on the floor at
this time? Seeing none, we shall move back to the speakers list. (Formal Debate)

RETURNING TO SPEAKERS LIST


Head Chair
1.

At this time we will return to the speakers list, honorable delegate from __________ the
delegate will have the floor for 90 seconds.

2.

If the speakers list is exhausted, open a new speakers list for more debate in the committee.

RESOLUTION
RESOUTION PROCESS
Un-Moderated Caucus for the Purpose of Drafting Resolutions
1. Allow this caucus to be the longest un-moderated caucus, anywhere between 20-40 minutes.
Shorter period is fine if lunch is to follow immediately.

APPROVING FOR A DRAFT RESOLUTION


*Tips for Chair
1.

Do not be overly concerned about punctuation; you can edit it with them.

2.

If it is late in the day, and there are no draft resolutions on the floor, its almost okay to have
a draft resolution with 5 operative clauses to present to the body. The focus is on the process.

3.

Check the signatory countries


a. Does the number of signatory countries meet 30% of the committee?
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b. Being a signatory means that the county would like to see the draft resolution to be
debated
4.

Make sure that it is legible. If you cannot read it, the admistrative staff will also not be able
to read through it.

5.

Assign numbers as follows: Committee/MUN/Agenda #/RES/meeting #/session #/draft


resolution #/amended #. e.g) SC/JOINED MUN/A/RES/6/3/L.1/R.1 (/R.1 is only used after
the voting procedures if the draft resolution has been amended during the meeting.)

6.

Remind signatories of the resolution that during speeches, they cannot refer to it by draft
resolution number until it has been introduced to the body as a whole.

PRESENTING DRAFT RESOLUTION TO THE COMMITTEE


Chairs
1.

Copies of the draft resolution will be made and distributed, one per delegation.

2.

When the floor is open, introduce the draft resolution once copies have been distributed.
a. Opened floor means when the chair asks if there are any points or motions on the floor.
b. There must be a motion to introduce a draft resolution to present the draft resolution to the
committee by a certain delegate.
c. This motion is only allowed during a formal debate. Do not interrupt an informal debate
to introduce a draft resolution.

Head Chair
1.

There has been a motion to introduce a draft resolution: At this time, the chair would like to
acknowledge that draft resolution #_____ that has been distributed, one per delegation. The
dais would like to invite one of the signatories of draft resolution#____ to read out their
operative clauses.

2.

Delegates should only read out the operative clauses. There will not be a for speech.

3.

Thank you honorable delegates. At this time, the Chair would like to open the floor to three
points of clarification and then three points of information to the presenter of the resolution.
This would allow delegates to ask questions to the presenter on any specific or general part
of the resolution. Delegate, you will be given 3 minutes to answer.
a. First entertain points of clarification and then points of information.

4.

Return to the speakers list. If the current speakers list has expired open a new speakers list
(The formal debate; the speakers list does not have to be only about the draft resolution.)

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Committee Rhetoric

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AMENDMENT
An amendment is a change that is made to the draft resolution and must be voted upon by the
committee before the change becomes effective. When two or more amendments are proposed at the
same time the committee shall discuss on the amendment that creates the greatest change to the draft
resolution. Amendment voting is a substantive vote and adoption requires simple majority of the
delegates.
1.

When the floor is open, introduce the amendment


a. Opened floor means when the chair asks if there are any points or motions on the floor.
b. There must be a motion to an amendment to present the amendment to the committee.
c. This motion is only allowed during a formal debate. Do not interrupt an informal debate
to introduce an amendment.

2.

Assign numbers as follows: MUN/Conference #/Committee/Agenda #/AMD/Session


#/Amendment #. e.g) JOINED MUN/6/SC/A/AMD/1/1

Head Chair
1. There has been a motion to introduce an amendment: At this time, the chair would like to
acknowledge an amendment by the delegate of ________ on amendment #_________. The
Chair would now like to invite the delegate of ________to read out the amendment.
2. The Chair would like to open the floor to two points of clarification and then two points of
information to the submitters of the amendment. This would allow delegates to ask questions
of the submitters on any specific or general part of the amendment. Delegate, you will be
given 3 minutes to answer. Are there any points of clarification? Are there any points of
information?
a. Delegates should only read out the amendment. There will not be a for speech.
b. First entertain points of clarification and then points of information.
i.

Strike: only two point of information, no points of clarifications

ii.

Add, Change: two points of information, two points of clarification

3. Open a new limited speakers list for the amendment.


a. The formal debate; the speakers list have to be only about the amendment.
b. Delegates may raise a motion to suspend the debate for an informal debate regarding the
amendment, meaning moderated/un-moderated caucus will be allowed for the amendment.
c. Try not to entertain a motion for an un-moderated caucus unless it is urgent.

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Committee Rhetoric

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VOTING PROCEDURE FOR CLOSURE OF DEBATE


ON RESOLUTION OR AMENDMENT
Head Chair
1. There is a motion on the floor for (repeat motion)
2. This motion requires a two-third majority vote; which means we will need ____ in favor in
order for this motion to pass. Since this is a procedural vote all nations are required to vote.
3. We will have two speakers speak against the motion. The delegate of ____________ and
_____________ will have 60 seconds to speak against the motion.
a. All those in favor: ____
b. All those against: ____
* NO ABSTAINS (All delegates are required to vote)
4.

With ___ votes in favor and ____ opposed, this motion passes/ fails.
a. Fails : return to the speakers list
b. Passes: Move into voting procedure for resolutions/ amendment

VOTING PROCEDURES FOR RESOLUTIONS


Head Chair
1. Now, we move onto the voting procedure of draft resolution #________ Staff, please secure
the doors and take voting positions. Note Passing is suspended.
2. In order to pass this draft resolution #____________, it will require a two-third majority vote,
which means we will need____ in favor to pass this resolution. Since this is a substantive
vote, all delegates are required to vote, either in favor/ against or abstain.
3. All those in favor?
4. All those opposed?
5. Abstains?
6. With ___ votes in favor, ____ against and ______ abstentions, this resolution passes/fails.
a. Fails: Move into voting procedure of the next resolution
b. Passes: Clapping is in order

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Committee Rhetoric

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VOTING PROCEDURE FOR AMENDMENT


Head Chair
1. This amendment requires a two-third majority vote; which means we will need ____ in favor
in order for this amendment to pass. Since this is a substantive vote all nations are required
to vote either in favor, against or by abstaining.
2. All those in favor:_____
3. All those opposed:_____
4. All those abstaining:_____
a. Fails: return to the general debate on the agenda (Speakers List)
b. Passes: Delegates please make the changes on the copy of draft resolution#______ /
Move back into the general debate on the agenda (Speakers List)

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