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PUBLIC E-FORMS
Copyright
No part of this publication may be copied or reproduced, stored in a retrieval system, sold or
transferred to any person, in whole or in part, in any manner or form on any media without the
prior written permission of Municipality of Abu Dhabi City. The recipient is, however, authorized to
copy or reproduce this publication within its own organization as may be reasonably necessary for
the purpose for which it is supplied. Any such copy or reproduction will include the following:
acknowledgement of the source, reference and date of publication, and all notices set out in this
page.
Confidentiality
This publication may contain proprietary and confidential information of Municipality of Abu Dhabi
City. The recipient should not disclose this publication to third parties without prior written
permission of Municipality of Abu Dhabi City.
Disclaimer
Although Municipality of Abu Dhabi City has used reasonable efforts to ensure accuracy of its
contents, Municipality of Abu Dhabi City assumes no liability for any inadvertent error or omission
that may appear in this publication. The information in this publication is the latest available at
the date of its production, and may change from time to time.
Send Us Comments
Municipality of Abu Dhabi City welcomes your comments and suggestions on the quality and
usefulness of this document. Your input is an important part of the revision process. If you find any
errors or have any other suggestions to improve the document quality and clarity, please indicate
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Page 2 of 48
Table of Contents
1. Abstract.................................................................................................................................................... 4
2. Overview .................................................................................................................................................. 4
3. Accessing the System................................................................................................................................ 4
4. Registration Process ................................................................................................................................. 6
4.1.
4.2.
4.3.
4.4.
4.5.
Password recovery...................................................................................................................... 14
4.6.
4.7.
4.8.
5. Contracts................................................................................................................................................. 17
5.1.
5.1.1.
Modify Occupants............................................................................................................... 30
5.1.2.
5.1.3.
5.2.
5.3.
Page 3 of 48
1. Abstract
This document contains complete information about using TAWTHEEQ eForms system, it is
considered as the first step to become a professional user of TAWTHEEQ eForms system. After
going through this document, you will be aware of the registration process, and all transactions
related to TAWTHEEQ eForms system.
2. Overview
TAWTHEEQ means Attestation in Arabic.
TAWTHEEQ eForms is an online application developed specifically for public users. The users will
create tenancy contracts by registering themselves as Tenants (Person, Company, Government)
and uploading all supporting documents. On success, a contract number will be generated along
with the Audit information page that can be printed and used for further processing.
Page 4 of 48
Page 5 of 48
4. Registration Process
If you are the first time user of eForms, click REGISTER to open the registration options.
Registration can be made as Person Tenant, Company Tenant or Government Tenant.
Note: The registration is specifically for tenants. It is not intended for
Landlords/Property Management Companies (PMCs). Landlords can register on
behalf of tenant by using their (Tenants) information.
Please carefully select type of tenant and provide correct information for all fields. This
information will be used in creation and renewal of Tenancy Contract and will be
printed on Contract. User will not be able to change Emirates ID and/or Trade License
and/or P.O. Box of the tenant if he provided wrong information at this stage.
For more information, please contact Abu Dhabi Municipality.
2. Fill in all the fields. There are tooltips all over the application that explains the user what
exactly is required.
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3. Enter the emirates ID. Emirates ID must be 15 digits long and must be valid.
(Remember that you will not be able to change the emirates ID once you have successfully
registered)
4. Enter the name of the person as per the Emirates ID. The first name is mandatory
(Name can be entered in English or Arabic)
Note: All fields marked with * are required and correct information must be provided
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8. An SMS will be sent to the registered number having the code to be entered.
Dear user,
Your Tawtheeq check code is
7957
Insert it in your browser
window to complete your
registration
The Tawtheeq team
Note: If you didnt received the SMS with the code within few minutes, you may click the link
to go back (as shown in the image below) and check the details
If you provided the correct details and you still didnt received SMS within maximum 2 hours,
there might be technical difficulty in sending SMS at this time. In this case, please contact Abu
Dhabi Municipality
9. Enter the code in the place provided and click on Register button to complete the
registration process
10. Once the registration is done, system will show the confirmation message and you will get
an SMS with login credentials
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Dear user,
Thank you for having
registered to Tawtheeq.
Emirates ID:
784-1233-9876543-1
Your Access Code: dea458a9
The Tawtheeq Team
Note: If you didnt receive the SMS within maximum 2 hours, there might be technical
difficulty in sending SMS at this time. In this case, please contact Abu Dhabi Municipality.
11. Registration process is completed. You should be able to login to the system by using the
details received in the SMS
Login successful:
1. Use your login details to log in the system.
2. If the login credentials are correct, you will be logged in the application else an error
message will appear.
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Login unsuccessful:
3. Enter the full name of the company as per the Trade license.
(Name can be entered in English or Arabic)
6. Fill in all details and click on the Get Code button to receive the code via SMS.
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7. An SMS will be sent to the registered number having the code to be entered
8. Enter the code in the place provided and click on Register button to complete the
registration process
9. Once the registration is done, system will show the confirmation message and you will get
an SMS with login credentials
10. Log in to the system using the credentials provided for company tenant
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7. An SMS will be sent to the registered number having the code to be entered
8. Enter the code in the place provided and click on Register button to complete the
registration process
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9. Once the registration is done, system will show the confirmation message and you will get
an SMS with login credentials
10. Log in to the system using the credentials provided for government tenant
Note: If you forgot your password, you may use Password Recovery option at the main page
to get new password at your registered mobile number.
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No
1
Dashboard Items
Language Selection
Language can be selected according to your preference.
The system is available in English and Arabic versions.
Menu Bar
Home: takes you to the home page of eForms
Login Information
Shows the following information:
Tawtheeq ID: ADM (Abu Dhabi Municipality)
User name: Emirates ID/ Trade License/ P.O.Box.
Type: Person/Company/Government (type of tenant)
Profile : takes you to the User Profile page
Log out : logs you out from the eForms application
Actions to Perform
5
Shows the list of all contracts that are completed using eForms.
Also shows the contract status for each contract.
List of Unfinished contracts
6
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No
Dashboard Items
Actions performed on the completed contracts
Modify Occupant: Occupants can be modified for contracts having Registered
and Non-registered status.
Renew: All Expired contracts can be renewed. Registered contracts can be
renewed before expiry
Download Registered contract: Only those contracts can be downloaded which
have Registered status.
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5. Contracts
Following are the actions that a user can perform for tenancy contracts:
New Tenancy contracts can be created using Create New Tenancy Contract option from the
Homepage. The following window will appear:
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The wizard will guide you through each step that is required to complete the contract creation
process. The top menu is clickable and is explained below:
Home page
Property Details
Stakeholders
Contract Details
Attachments
Special Terms
Summary
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A.
Residential Units:
Residential contracts can be created by Person, Company and Government tenants
Occupants must be added to units
In case of Group contracts, all units must have at least one occupant. The rental usage for
all units must be Residential
If the details are correct, you will get a message Verified Successfully. In case, the details are
not correct, you will get the concerned error message
(For error messages, refer to Section 7. Error messages and workaround)
If the information is valid, user will be able to do the following:
1. User must select the Rent Usage. User need to provide info about how he/she will use the
unit, for Residential purpose or, for Commercial purpose.
i. If tenant will use the unit for Residential purpose, user must select Accommodation
Type to specify if he wants to use Unit for Family or for Singles (bachelors).
ii. You can also change the Residential usage to Commercial in case of villas; but your
require DED approval for the same
iii. If the tenant will use the unit for Commercial purpose, Accommodation Type is not
needed, hence it will be disabled.
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2. If you are making a Group TC, you can add more units by clicking on the ADD button and
adding more Unit IDs.
Note: If user have provided more than one unit, all units must be of same type. For
example: All units must be of type residential or commercial. Mixed units are
not allowed to be rented under the same contract.
3. Click on NEXT button to proceed. All info will be saved as draft (when you click next). If you
do not wish to continue at this time, you may login to eForms later and reopen the saved
draft at the home page (explained above in this document)
Step 2. Stakeholders Details
In Stakeholders details section, user must add tenant and occupants as follows:
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Tenant as Person
Tenant as Company
Tenant as Government
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iii. Some of the fields are pre-filled (For example: Trade License Number, name, etc.)
iv. All required fields must be filled to add the tenant to the contract.
v. After adding the tenant, user can modify tenant details (if required) as shown in image
below.
v. Click on the Fill with tenant data option if the tenant is also an occupant. You can also
add more occupants as desired
vi. All required fields must be filled to add occupant to the contract.
vii. After adding the occupant, user can modify or delete occupant (if required) as shown in
image below.
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3. Click NEXT to go to next screen. All info will be saved as draft (when you click next). If you
do not wish to continue at this time, you may login to eForms latter and reopen the saved
draft at the home page (explained above in this document).
Occupants If user has provided more than one units at property details section,
Note:
minimum one occupant must be added for Every Unit.
2. Contract Payments
User must provide Rent Amount
(Total rent amount for the duration of the contract)
Copyright 2015 - Municipality of Abu Dhabi City
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User must click Show/Update Payment Plan button to generate the installments.
Once Payments (Installments) are generated, user may define each installment
independently.
(User has to make sure that the installments total amount does not exceed the Total Rent Amount.
Besides, the last installment date should be within the contract end date.)
3. Click next to go to next screen. All info will be saved as draft (when you click next). If you do
not wish to continue at this time, you may login to eForms latter and reopen the saved
draft at the home page (explained above in this document).
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2. Click Add Files and new popup will appear where user may browse and select file to be
uploaded.
3. The selected file should automatically be uploaded and 1 row for each document type
selected should be generated automatically.
4. Provide the Document Name, No of pages, Expiry Date (If applicable) and any other special
notes for the document.
5. Click next to go to next screen. All info will be saved as draft (when you click next). If you do
not wish to continue at this time, you may login to eForms latter and reopen the saved
draft at the home page (explained above in this document).
Following are the mandatory documents with relation to the tenant type
Tenant type
Supporting documents required
Person
Person National ID
ADWEA Clearance Letter
Tenancy Contract Registration Form
Company
Trade License
Authorization letter for Signature
Authorized Signatory National ID
ADWEA Clearance Letter
Tenancy Contract Registration Form
Government
ADWEA Clearance Letter
Tenancy Contract Registration Form
Copyright 2015 - Municipality of Abu Dhabi City
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Step 6. Summary
Summary section will show all the sections from the Form. It will help user to review the
details he provided. If he wants, he can go back to modify the details. User must agree to the
terms and conditions for the eForms and click proceed at Summary page to Create Tenancy
Contract.
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The created contract will be available at the home page under Tenancy Contracts List as shown
in the image below. You can click on the contract number and view the Audit page. This can
also be printed for further reference.
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You can ADD a new occupant record, modify or delete an existing record. Once you are done,
click on Save button to go to the home page.
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B.
Commercial/Industrial Units:
1. If the information is valid, user will able to Click Next to go to next screen. All info will be
saved as draft (when you click next). If you do not wish to continue at this time, you may
login to eForms latter and reopen the saved draft at the home page (explained above in
this document).
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iii. Some of the fields are pre-filled (For example: mobile, emirates ID, etc.)
iv. All required fields must be filled to add the tenant to the contract.
v. After adding the tenant, user can modify tenant details (if required) as shown in image
below.
2. Click next to go to next screen. All info will be saved as draft (when you click next). If you do
not wish to continue at this time, you may login to eForms latter and reopen the saved
draft at the home page (explained above in this document).
Step 3. Contract Details
In contract details section, user must fill in all the fields as follows
1. Contract Dates
User must provide Contract Start date.
(Contract Start date can be todays date or any future date)
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2. Rented Area
Whole Unit can be selected if you are renting a complete commercial unit.
Partial Unit can be selected if you are renting a partial commercial unit. If Partial Area is
selected, then Contract Area must be defined.
(Contract Area is the actual rented area from the total or available area)
3. Contract Payments
User must provide Rent Amount
(Total rent amount for the duration of the contract)
User must click Show/Update Payment Plan button to generate the installments.
Once Payments (Installments) are generated, user may define each installment
independently.
(User has to make sure that the installments total amount does not exceed the Total Rent Amount.
Besides, the last installment date should be within the contract end date.)
4. Click next to go to next screen. All info will be saved as draft (when you click next). If you do
not wish to continue at this time, you may login to eForms latter and reopen the saved
draft at the home page (explained above in this document).
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2. Click Add Files and new popup will appear where user may browse and select file to be
uploaded.
3. The selected file should automatically be uploaded and 1 row for each document type
selected should be generated automatically.
4. Provide the Document Name, No of pages, Expiry Date (If applicable) and any other special
notes for the document.
5. Click next to go to next screen. All info will be saved as draft (when you click next). If you do
not wish to continue at this time, you may login to eForms latter and reopen the saved
draft at the home page (explained above in this document).
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Step 6. Summary
Summary section will show all the sections from the Form. It will help user to review the
details he provided. If he wants, he can go back to modify the details. User must agree to the
terms and conditions for the eForms and click proceed at Summary page to Create Tenancy
Contract.
Copyright 2015 - Municipality of Abu Dhabi City
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You have to add occupants to all units for a Group Tenancy contract.
Copyright 2015 - Municipality of Abu Dhabi City
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For creating a Group Tenancy Contract, follow the same steps mentioned in the Section 5.1
Create New Tenancy Contract
Multiple contracts can be created for commercial units if the area is specified for that unit.
Multiple contracts cannot be created on Group contracts
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3. Click on NEXT button to proceed. All info will be saved as draft (when you click next). If you
do not wish to continue at this time, you may login to eForms later and reopen the saved
draft at the home page (explained above in this document)
Step 2. Stakeholders Details
In Stakeholders details section, user must add tenant as follows:
iii. Some of the fields are pre-filled (For example: Trade License Number).
iv. All required fields must be filled to add the tenant to the contract.
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v. After adding the tenant, user can modify tenant details (if required) as shown in image
below.
2. Click NEXT to go to next screen. All info will be saved as draft (when you click next). If you
do not wish to continue at this time, you may login to eForms latter and reopen the saved
draft at the home page (explained above in this document).
Occupants If user has provided more than one units at property details section,
Note:
minimum one occupant must be added for Every Unit.
2. Contract Payments
User must provide Rent Amount
(Total rent amount for the duration of the contract)
Page 39 of 48
User must click Show/Update Payment Plan button to generate the installments.
Once Payments (Installments) are generated, user may define each installment
independently.
(User has to make sure that the installments total amount does not exceed the Total Rent Amount.
Besides, the last installment date should be within the contract end date.)
3. Click next to go to next screen. All info will be saved as draft (when you click next). If you do
not wish to continue at this time, you may login to eForms latter and reopen the saved
draft at the home page (explained above in this document).
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Enter the previous contract number, contract start and end dated and click on Proceed.
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Follow the same steps explained in previous sections for creating a tenancy contract. Once the
contract is created, the old contract is Closed the renewed contract has status NonRegistered
The status of the previous contract will becomes Closed and the new contract will have status
as Non-Registered
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Note: If user have provided more than one unit, all units must be of same type. For
example: All units must be of type residential or commercial. Mixed units are
not allowed to be rented under the same contract.
Page 43 of 48
2. Click next to go to next screen. All info will be saved as draft (when you click next). If you do
not wish to continue at this time, you may login to eForms latter and reopen the saved draft
at the home page (explained above in this document).
3. Remaining steps are the same as explained in 6.1.1 Create tenancy Contract section.
4. On success, a contract number should be generated and user may view the printable
version of the contract. The created contract will be available at the home page under
Tenancy Contracts List as shown in the image
Page 44 of 48
Section
Registration
Transaction
Get Code
Registration
Get Code
Login
Login
Login
Login
Login
Password
Recovery
Create New
Tenancy
Contract
Information
Verification
(Registrant
Tawtheeq
ID)
Create New
Information
Message
The specified Emirates ID or
Trade License is already
registered.
Our service is temporarily down
for maintenance. We apologize
for the inconvenience caused
by this service outage. Please
contact Abu Dhabi Municipality
to proceed with your
transactions. Thank you.
Username provided is either
not registered with us or
incorrect.
If you are a new user, click on
register button.
Otherwise, please correct the
information and try again.
Only those Users which are
registered through eForms
Application are allowed to
login.
For more information, please
contact Abu Dhabi
Municipality.
Username provided is either
not registered with us or
incorrect.
If you are a new user, click on
register button.
Otherwise, please correct the
information and try again.
Registrant Tawtheeq ID
verification failed. Account
ACC5510 is incorrect. Please
provide correct ID or contact
Abu Dhabi Municipality to
create Tenancy Contract.
Registrant Tawtheeq ID
Work Around
Use password recovery to get
new password at your
registered mobile number.
Maintenance work in progress.
Contact Abu Dhabi Municipality.
No.
Section
Tenancy
Contract
Transaction
Verification
(Registrant
Tawtheeq
ID)
Create New
Tenancy
Contract
Information
Verification
(Registrant
Tawtheeq
ID)
Create New
Tenancy
Contract
Information
Verification
(Registrant
Tawtheeq
ID)
10
Create New
Tenancy
Contract
Information
Verification
(Registrant
Tawtheeq
ID)
11
Create New
Tenancy
Contract
Information
Verification
(Registrant
Tawtheeq
ID)
12
Create New
Tenancy
Contract
Information
Verification
(Property
ID)
Message
verification failed. Account
ACC5510 is not verified in
Tawtheeq. Please contact
Lessor or Abu Dhabi
Municipality to create Tenancy
Contract.
Registrant Tawtheeq ID
verification failed. Account
ACC5510 is deactivated in
Tawtheeq. Please contact
Lessor or Abu Dhabi
Municipality to create Tenancy
Contract.
Registrant Tawtheeq ID
verification failed. Account
ACC5510 is blocked in
Tawtheeq. Please contact
Lessor or Abu Dhabi
Municipality to create Tenancy
Contract.
Registrant Tawtheeq ID
verification failed. Account
ACC5510 is Access Enabled in
Tawtheeq. Please contact
Lessor or Abu Dhabi
Municipality to create Tenancy
Contract.
Registrant Tawtheeq ID
verification failed. Lessor eSignature preferences on
Account ACC5510 are not
available. Please contact Abu
Dhabi Municipality to create
Tenancy Contract.
Tawtheeq Property ID
verification failed. Property
PRP12345 is Not-Available in
Tawtheeq. Please provide
correct information or contact
Lessor or Abu Dhabi
Municipality to create Tenancy
Work Around
contact Abu Dhabi Municipality
to solve the problem with
Registrant Tawtheeq ID.
Page 46 of 48
No.
Section
Transaction
13
Create New
Tenancy
Contract
Information
Verification
(Property
ID)
14
Create New
Tenancy
Contract
Information
Verification
(Property
ID)
15
Create New
Tenancy
Contract
Information
Verification
(Property
ID)
16
Create New
Tenancy
Contract
Information
Verification
(Property
ID)
17
Create New
Tenancy
Contract
Information
Verification
(Unit ID)
18
Create New
Tenancy
Contract
Information
Verification
(Unit ID)
Message
Contract.
Tawtheeq Property ID
verification failed. Property
PRP12345 is Not-Approved in
Tawtheeq. Please contact
Lessor or Abu Dhabi
Municipality to create Tenancy
Contract.
Tawtheeq Property ID
verification failed. Property
PRP12345 is Disapproved in
Tawtheeq. Please contact
Lessor or Abu Dhabi
Municipality to create Tenancy
Contract.
Tawtheeq Property ID
verification failed. Property
PRP12345 is Blocked in
Tawtheeq. Please contact
Lessor or Abu Dhabi
Municipality to create Tenancy
Contract.
Tawtheeq Property ID
verification failed. Property
PRP12345 is Not-Verified in
Tawtheeq. Please contact
Lessor or Abu Dhabi
Municipality to create Tenancy
Contract.
Tawtheeq Unit ID verification
failed. Unit UNT12345 is NotAvailable in Tawtheeq. Please
provide correct information or
contact Lessor or Abu Dhabi
Municipality to create Tenancy
Contract.
Tawtheeq Unit ID verification
failed. Unit UNT12345 is NotApproved in Tawtheeq. Please
contact Lessor or Abu Dhabi
Municipality to create Tenancy
Work Around
Contact the lessor so he may
contact Abu Dhabi Municipality
to solve the problem with
Property ID.
Page 47 of 48
No.
Section
Transaction
19
Create New
Tenancy
Contract
Information
Verification
(Unit ID)
20
Create New
Tenancy
Contract
Information
Verification
(Unit ID)
21
Create New
Tenancy
Contract
Information
Verification
(Unit ID)
22
Create New
Tenancy
Contract
Information
Verification
(Unit ID)
Message
Contract.
Tawtheeq Unit ID verification
failed. Unit UNT12345 is
Disapproved in Tawtheeq.
Please contact Lessor or Abu
Dhabi Municipality to create
Tenancy Contract.
Tawtheeq Unit ID verification
failed. Unit UNT12345 is
Blocked in Tawtheeq. Please
contact Lessor or Abu Dhabi
Municipality to create Tenancy
Contract.
Tawtheeq Unit ID verification
failed. UNT12345 is NotVerified in Tawtheeq. Please
contact Lessor or Abu Dhabi
Municipality to create Tenancy
Contract.
Tawtheeq Unit ID verification
failed. Unit UNT12345 is
already Rented in Tawtheeq.
Please provide vacant unit or
contact Lessor or Abu Dhabi
Municipality to create Tenancy
Contract.
Work Around
Contact the lessor so he may
contact Abu Dhabi Municipality
to solve the problem with Unit
ID.
Page 48 of 48