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Receivables
Management
Sashi Narahari
CEO, HighRadius
Agenda
Cash Application Background
SAP Lockbox Overview
Architectural Choices
SAP Enhancements
Lockbox Preprocessing
Emerging Trends
Remittances
Check
Check Remittance
ACH
Credit Card
Fax
Customer Websites
Customer self-service on a portal
Payment Files
BAI, BAI2, EDI 823/820
No remittance
Complexity of your business
SAP Lockbox
Payment Files
BAI, BAI2, EDI 823/820
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10070080000 70080000 0804292251 ------- this has date and time stamp
5800000222 08042970080000 70080000 lockbox number, date, bank account information
6001001000059000076070012 5858585 010152512 6 record has check amt
400100156011800000037 00001200000000000000GH Inv No & Inv amount
400100156011800000038 00001400000000000000GH
400100156011800000039 00001600000000000000GH
400100156091800000040 00001800000000000000GH
40010015601
00000000000000010000GH
- standalone deduction
6001001000067000076070012 5858585 010153512 customers Routing /Account number
400100156011800000041 00001400000000010000GH customer reason code
400100156011800000042 00001600000000000000GH
400100156011800000043 00001800000000000000GH
400100156091800000044 00002000000000000000GH
40010015601
00000000000000010000GH
6001001000075000076070012 5858585 010154512
400100156011800000045 00001600000000010000GH- invoice specific deduction
400100156011800000046 00001800000000000000GH
400100156011800000047 00002000000000000000GH
400100156091800000048 00002200000000000000GH
40010015601
00000000000000010000GH
8000000222 08042900030002010000 trailer record with batch amount for that day
9999900
SEGREGATE THE 6
AND 4 RECORDS
CREATE PAYMENT
ADVICE ITEM
YES
IS THIS A NEW
INVOICE ?
NO
IS THERE A
DEDUCTION ?
YES
PROCEED TO
CLEARING
YES
CREATE A SUB-ITEM
YES
IS THERE A
DEDUCTION ?
NO
NO
CREATE PAYMENT
ADVICE ITEM
NO
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Invoice
Reference
Invoice Amount
90000001
$1,000
Record Type
Invoice
Reference
Invoice Amount
90000001
$800
Record Type
Invoice
Reference
Invoice Amount
90000001
$800
90000001
Deduction
Amount
Code
Processing Status
Applied
Deduction
Amount
Code
Processing Status
Partially Applied
Deduction
Amount
Code
Processing Status
Applied
$200
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SP
Applied
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2) Lockbox Preprocessing
Intercept & transform the data before sending to SAP
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EXIT_RFEBLB20_002
Called for each invoice being paid by check. Can change
fields such as customer number, company code, invoice
number, document number, reason code etc.
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Trade-Offs
Lockbox Preprocessing
Complex Transformation
Rules can be implemented
Remittance capture via
OCR, Email Parsing, Web
Aggregation, EDI
Need a 3rd party vendor
solution
Standard SAP with a 3rd
party solution
Emerging Trends
OCR Output
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Email Parsing
Remittance
Information sent in
the body of the Email
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Remittance
Information attached
in the Email as a PDF
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Web Aggregation
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Lockbox Preprocessing
Remittance sources are multiple (Email, Web etc)
You want to take a proactive approach to push for EFT payments
to reduce DSO
Need advanced transformation rules (deductions, discounts,
overpayments, remittance line splitting/merging)
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