Detailed work flow

INVOICE PROCESSING
1. Receive invoices and get the XML file

Portal da
Nota
Carioca
Service invoices

Pick up the XML

files of all electronic
invoices emitted in
the city of Rio de
Janeiro

2. Treat invoices in FEN system

Possible Error: whenever

Biztalk stops, invoices get
stuck at FEN folder

Save at
FEN_XML_RJ
folder

Invoices with IFS PO

Possible error: Invoice

lines are different from PO
lines / Quantity or amount
is null

Possible error: Invoices are

sent by FEN but dont fall
in eye-share (Biztalk
issues)

PO number
Supplier
Payment conditions

Biztalk
imports
the XML

Pick up the XML file

on line (prefecture
website)

Fill in the
information

3. Treat invoices in Eye-share

Match between IFS and

Eyeshare based on the
PO number written in
FEN

Match of Invoice
and PO information

Pick up all the invoices

that are in the Eye-share
transfer report.

Check Information
PO Oracle will
be archived in
Eyeshare

Invoices with XML

PO IFS
DANFE
Receive DANFE
through e-mail or
malote (special
post office service)

Pick up the XML at

Portal NF-e
(prefecture website
for DANFEs)

Save at FEN_XML
folder

PO Oracle Invoices

Fill in the
information

Match the PO
Oracle with invoice
lines

Send invoices to
Eye-share

PO Oracle

Send invoices to Tax

department

Ready for Transfer

Transfer invoices

Send invoices to Tax

department

Invoices available in FEN

Invoices without PO
Portal
NF-e

PO number
Supplier
Payment conditions

FEN

Manually register
the invoices without
XML inside FEN

Possible error: Risk of

invoice duplication. FEN
doesnt recognize invoices
registered twice
Invoices without PO

Select the
Organization

Invoices without XML

Manual input of all

the information of
the invoices inside
FEN

Add preposting
information (profit,
account,
subaccount, legal,
project, life cycle,
location, text)

Choose aproval
profiles

Submit to approval

Eye-share send the additional information (brought by PO or manually input by IP) to FEN

Tax

Debit invoices
Other prefectures
Other states

Warehouse
or Regional Office

Series, Invoice Number,

Date of emission,
Amount, Document
Type, PO and Supplier
name

Possible error: Information

sent by eye-share is not
acceptable by FEN (manual
correction)

Approve the
invoices

Are the invoices

ok?

Yes
Send invoices to AP