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Chetana House - Meeting (08th July, 2016)

Time Management Self-Assessment


This inventory determines how well you manage your time. It helps you identify the
steps you can take to organize yourself better.
How organized are you? Using the following scale from A through D, rate each
statement by circling the letter that best indicates your agreement.
A = Yes, I agree. This is completely characteristic of me. I always do this.
B = Yes, I agree. This is somewhat characteristic of me. I sometimes do this.
C = No, I disagree. This is somewhat uncharacteristic of me. I seldom do this.
D = No, I disagree. This is completely uncharacteristic of me. I never do this.
The more honest you are, the more accurate your score will be. There are no right or
wrong answers.
1. I assess my work continuously and allocate priorities.

2. I arrange my work into A, B, C, and D categories.

3. I do the important and urgent category A tasks first.

4. I know my best time for getting things done and do my


category A tasks then.

5. I prepare a list each day, itemizing what I have to do.

6. I set limits for starting and completing tasks and stick to


them.

7. I have a weekly and monthly to-do list as well as a daily


one.

8. I group together similar types of work (e.g., phone calls,


photocopying).

9. I forward my calls during important discussions/meetings.

10. I avoid taking work home with me.

11. I rarely complete all the tasks on my list.

12. I do my routine work, such as replying to correspondence


or making phone calls, whenever I feel like it.

13. My desk is disorganized.

14. I jump from one task to another.

Chetana House - Meeting (08th July, 2016)

15. I am reluctant to delegate tasks.

16. I am plagued by interruptions.

17. I give priority to tasks I like doing and put off doing work I
dislike.

18. I find it difficult to say no to tasks, even when Im really


busy.

19. I work right through without a break.

20. When I leave my desk, I do not need to tell someone


where I am going.

Scoring
For questions 1 through 10, award:
4 points for A
3 points for B
2 points for C
1 point for D

For questions 11 through 20, award:


4 points for D
3 points for C
2 points for B
1 point for A

Total your score:

Interpreting Your Score


60 to 80

You are a good time manager. You are an extremely well-organized


professional who knows that good working habits save time and reduce
stress.

40 to 59

Your time management could be improved. The way you organize your
work may sometimes create problems for yourself and others, though these
are more irritating than catastrophic. Greater self-discipline would improve
your effectiveness. Look back at your scores and identify areas where you
can improve.

39 or less

You are a poor time manager. You are probably wasting a great deal of
time by failing to organize yourself and your work. This can jeopardize your
efficiency and your effectiveness.

Chetana House - Meeting (08th July, 2016)

Tips on Time Management


Here is a simple checklist on how to help you improve your organizational skills:

R Establish your objectives. What are you here for? What are you trying to achieve?
R Clarify your priorities. Recognize the difference between urgent and important
activities. Urgent tasks are time-bound; important tasks are linked to business
objectives. Beware of sacrificing important tasks to those that are urgent. When
ordering your activities, prioritize in the following way:
A = Important and urgent taskstop priority
B = Important but not urgent taskssecond priority
C = Urgent but not important tasksthird priority
D = Unimportant and not urgent tasksto be tackled last (if at all)
Where there are several activities that fall into the same category, prioritize the
activities in each category (e.g., A1, A2, A3, A4).

R Plan and schedule your activities into the time you have availableboth on a
weekly and a monthly basis. Use the OATS principle:
O = Objectivesbe clear about what you have to achieve
A = Activitiesprioritize your activities
T = Timerecognize the time you have available
S = Scheduleschedule your activities in order of priority

R Delegate tasks and share your workload as far out as possible.


R Eliminate time wasters. Be conscious of who and what are wasting your time and
whose time you are wasting.

R Allow time for unexpected events!