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Sharp Tool Policy

It is the policy of XXXXX to provide our clients metal contamination free product for this we ensure through our
processes that every product is free from metal contamination..
All the sharp tools used in every department are counted and listed down.
All sharp tools issued to relevant employees by name where required
All sharp tools are issued in the morning (shift start) and collected back in the evening (Shift over).
Record of all sharp tools kept by each sectional In-Charges where sharp tools being use.
During the work, all sharp tools are tied up with elastic to hand or table.
If during working any sharp tools lost Department Head, and Manager Compliance are informed and CAPA
issued to relevant person and investigate the root cause.
Sharp tools include Scissors, knives, and clippers/ Cutters.

Broken Needle Policy

It is the policy of XXXXX to provide our clients metal contamination free product for this we ensure through our
processes that every product is free from metal contamination.
Store In-Charge will issue needles on "Needle Log Sheet" in bulk and keep inventory record.
Production supervisor will maintain broken needle record.
Production supervisor will issue needles from Main Store on "Needle Log sheet.
Production supervisor will keep needles in lock
Supervisor not allowed to kept needles in his/her pocket, when need supervisor will take needles from box and
handed over to mechanic for changing the needle
If any needle break machine operator will stop the work immediately and will inform to mechanic or production
If during stitching any needle break, machine operator will inform to supervisor, supervisor will check all the
pieces with metal detector.
If broken needle parts not found then following steps will be taken:
a) Needle parts will be check around the machine, up and down and inside the machine with metal detector
b) If again broken needle parts not found then search needle broken parts almost 1.5 square meters and take all
products at metal detector machine for metal detection.
c) If broken needle parts are not found, then the machine under process is set to hold for inspection. If parts are
still not found, pieces of goods are wasted/ damage.

Pest Control Procedure

The objective of the Pest Management program is to prevent, as far as practicable, the introduction of pests onto
the site and to reduce the conditions that may encourage their presence.
Also to provide guidelines for the clean-up, of animals, insects droppings Pest or Nests etc. in order to ensure
the Clean, health and safety of workers involved in the clean-up as well as to prevent contamination in quality

All areas of XXXXX

The presence of pest in any fabric preparation, sewing, packing, storage, canteens cooking areas is

Risks posed by Pest

The spread of disease pathogens are transferred from the gut or external surface of the pest
Damage to property
Contamination of work surfaces and products
Adverse public opinion and loss of reputation
Prosecution and closure

Manager Compliance/ MR, Production Manager

To reduce the attraction of bugs/ pest, birds and animals to an area, the following steps are recommended:
a) Always store food, water and garbage in heavy plastic containers with tight fitting lids
b) Always wash your hand before start the work/ meal.
c) Food items like, meal, chew gum, Pan, etc. is prohibited in all mills production areas to prevent the product
from contamination.
d) Fumigation must be in place after ever two month
e) Insect killer, mice trapper must in installed in all production areas and their inspection record must in present.
f) Cleanliness staff will clean the production area throughout the day and cleaning reports must in present/ hang
in all production/ toilets areas with cleaning status cleanliness report must be signed with relevant production
area Manager/ Subordinates and cleanliness In-Charge.
g) No anybody allows spitting on floor, for spitting company has provided spittoons on appropriate places
spittoons must be refresh on daily basis.
h) Seal holes around doors, windows and roofs with steel stuff or cement;
i) To discourage digging or nesting, place gravel around the base of the building;
j) Remove any discarded material, broken furniture, old tires etc.; and Keep junk (rubbish) cans and wood piles
off the ground and away from buildings.
If maintenance work or clean-up is required in an area where there is evidence that a large number of birds or
honey bees, rats, lizards like insects have been present, employees will wear the PPEs, rubber or gloves; and
appropriate foot wear that can be rinsed off when job is complete.
The workers fitness to wear a respirator should be assessed.
If maintenance or clean-up work is required and there is a ventilator or AC present, consider the following:
a) Shut down the ventilators or AC system;
b) Seal intake and output duct openings so that the work area where contaminated dust will be produced is
c) Remove any old, potentially contaminated filters, bag properly, and send for waste disposal;
d) if duct work exists, clean out debris;
e) Remember to screen off any outside ventilation or AC intake openings to prevent birds, insects etc. from reentering.
f) Open doors one-half hour before and after cleaning (if applicable);
g) Try to keep the droppings wet (with water) enough to minimize the amount of dust becoming in the air. If the
amount of droppings is excessive, repeat wetting will be necessary during the cleanup. It is advisable to use a
low pressure hose for spraying with water;
Following the maintenance or clean-up operation:
a) After the droppings have been removed, moisten floor using soap, water and antiseptic, if water presents a
hazard or is not practical, use a high efficiency particulate spray or vacuum cleaner;
b) Make germ-free carpets with a shampooing
c) Sterilize countertops, cabinets, drawers and other surfaces by washing them down with a solution of detergent,
water and antiseptic;
d) before removing gloves, wash equipment used and any contaminated clothing in watered down bleach and dry
in sun or hot dryer;
e) After removing gloves, wash hands and gloves in hot soapy water; wash face and hands well before eating or
Up to date tetanus vaccination is recommended, as cuts, scratches, punctures are always possible in these
Such operations are often carried out in the summer months during extremely hot temperatures. This, along
with other factors such as wearing a full suit and/or a respirator; and/or working in specific sites, such as an
upper floor with no ventilation, could result in heat stress problems.
Ensure workers are aware of the symptoms of heat stress conditions and the importance of maintaining
adequate fluid and salt intake when working in hot conditions.
Recommend that arrangements be made for providing cool drinking fluids in an uncontaminated area.

Metal Detecting Policy

It is the policy of XXXXX to provide our clients metal contamination free product for this we ensure through our
processes that every product is free from metal contamination.
For the satisfaction own and customers XXXXX , have separate Metal Free Zone where 100% goods are passed
by qualified Quality person through computerized Metal Detector machines and then forwarded to carton storage
Quality department assure for the completion of this process and after passing goods from computerized metal
detection machine final audit is conducted.
XXXXX not tolerate any metal contamination in its valuable customers products.

Metal Detector Machine Calibration Procedure

The metal detector location is set like an airport system where the detector is located in a hole in the finished
goods warehouse wall and goods can only enter the warehouse through the metal detector.
All metal type things must be removed around the metal detector machine.
Before calibration of metal detector machine ensure no any employee use watch, metal belt, metal ring and metal
chain or any metal jewelry, because these things may disturb metal detector machine performance
Set machine at 1.5mm ferrous
Before starting production do calibration and after this do calibration every 2 hours and record in 9 point
calibration report
Divide metal detector scanning area in 3 parts like, Left (A), Middle (B), and Right (C)
If metal detector machine stop on passing calibration card and buzzer beep alarmed then write YES in
calibration report.
If metal detector machine not stop on passing calibration card and buzzer beep not alarmed then write NO in
calibration report.
If the test is a fail then the detector must be re-calibrated, a further checking test carried out to verify calibration.
Set metal detector machine at 1.5mm ferrous again and repeat the process again, if again buzzer beep not
alarmed then stop working and call to machine technician for correction.
Stop production until machine not set/ correct.