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MS PowerPoint

Design &
Layout Tips
Prof. Kenneth F. Hoffmann NTID/RIT

Topics in This Presentation


Templates
 Masters
 Colors
 Fonts and Typography Tips
 Design Tips


Prof. Kenneth F. Hoffmann NTID/RIT

Presentation Design Templates




Presentation Design Templates contain


 One

blank title slide (by default)


 Four Masters: Slide, Title, Handout, Notes
 Several color schemes (one is default)
 Default font(s) and sizes

Prof. Kenneth F. Hoffmann NTID/RIT

Presentation Content Templates




Presentation Content Templates contain a series


of slides for a sample presentation outline.

Prof. Kenneth F. Hoffmann NTID/RIT

Modifying Templates


All templates are easy to modify; make most


modifications on the masters

Select optional or create new color scheme




Color scheme may apply to all or one slide

Change default typography

Modify, delete, and add graphics




Objects added to individual slide stay in front of


objects on the master slide

Prof. Kenneth F. Hoffmann NTID/RIT

Making Custom Templates




Start with a blank presentation of existing


template to design and make your own
Custom templates

Save custom template with other templates

Prof. Kenneth F. Hoffmann NTID/RIT

Masters


View Menu > Masters > Slide, Title,


Handout, and Notes
 Correct

use of masters greatly improves


your productivity

 Change

on a master will affect all slides

Modifying master layouts

Headers and Footers

Prof. Kenneth F. Hoffmann NTID/RIT

Modifying Master Layouts


Each master can be modified just as any
slide can be modified
 Masters can be modified at any time
 Any changes made on any slide override
the defaults established on the masters
 The master defaults can be reapplied to any
slide(s) at any time


Prof. Kenneth F. Hoffmann NTID/RIT

Headers and Footers







View Menu > Header


and Footer opens
dialog box
No headers on slides
H&F are set
separately for slides
and for
notes/handouts

Prof. Kenneth F. Hoffmann NTID/RIT

Colors


The Microsoft color picker

Changing color schemes for all slides or for


individual slides
 Color

scheme establishes default colors for


shapes, lines, text, background

Changing colors of shapes, lines, text

Prof. Kenneth F. Hoffmann NTID/RIT

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The PowerPoint Color Picker




The MS
Office 2001
PowerPoint
color picker
contains
several color
models for
defining color.

Prof. Kenneth F. Hoffmann NTID/RIT

11

The PowerPoint Color Picker




Gradients, textures,
patterns, and photos are
defined and selected in
the color picker

Additional textures and


about 100 stock photos
are in the CD-ROM
Value Pack Folder

Prof. Kenneth F. Hoffmann NTID/RIT

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Slide Layouts


Slide layout options provide predetermined positions, but they are not
needed and they can be modified.

Prof. Kenneth F. Hoffmann NTID/RIT

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Fonts in PowerPoint


MS Office standard install has 19 fonts

Most are the default fonts for the 17


standard presentation designs templates

An additional 58 fonts are in Value Pack

MS Office applications work best with


their own fonts (TrueType, not PostScript)

Prof. Kenneth F. Hoffmann NTID/RIT

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Fonts in PowerPoint


Fonts must be available on the computer in


order for the presentation to display
correctly

Don't depend on fonts being available


everywhere

Collect special fonts and include them in


the folder with the PowerPoint file

Prof. Kenneth F. Hoffmann NTID/RIT

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Type Face Classification




Type faces are often classified by general


appearance characteristics.

Prof. Kenneth F. Hoffmann NTID/RIT

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Typography Tips






Choose font wisely


Avoid type face
choices that do not
fit the message
Avoid hard-to-read fonts for body
text
Avoid hard-to-read fonts
for body text

Prof. Kenneth F. Hoffmann NTID/RIT

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Typography Tips
Avoid ALL CAPS except for short
headlines or to emphasize a key word
 ALL CAPS MAKES THE TEXT VERY
DIFFICULT TO READ QUICKLY AND
ACCURATELY
 Make SMALL CAPS manually by changing
the size of the type in the word


Prof. Kenneth F. Hoffmann NTID/RIT

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Typography Tips


Use light colored type in dark background areas


Type in a dark color.

Oil Field at Sunset

Type in a dark color.

Avoid using red-on-blue or blue-on-red combinations


Avoid using red-on-blue or blue-on-red combinations
Prof. Kenneth F. Hoffmann NTID/RIT

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Typography Tips


Use dark colored type in light background areas


Reflections

Use black type in a light color.

Use color type in light area.

Never use yellow on white!


Use dark, not white, type in a yellow area
Prof. Kenneth F. Hoffmann NTID/RIT

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Concepts of Layout Design




Purpose of Layout Design


 Attract

and control readers eye

Layout design considerations


 Use

of space

 Emphasis

by color, position, size, proportion

Prof. Kenneth F. Hoffmann NTID/RIT

21

Use of Space


Use key words, phrases, and graphics on the


slides to better control pace of presentation.
One of the most common mistakes is
having large paragraphs of text. The
concepts should be broken into short
phrases which can be explained by the
presenter. There is no need to put every
word on the slide and then simply read the
slide to the audience.

Prof. Kenneth F. Hoffmann NTID/RIT

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Use of Space


Use key words, phrases, and


graphics to pace yourself.

Mistake to have large paragraphs


of text.

Display and explain short phrases.

Do not just read the slides.

Prof. Kenneth F. Hoffmann NTID/RIT

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Use of Space


Use Format > Line


Spacing

Enables better visual break


between paragraphs

Enables better overall fit in


text box

Use on any individual slide


or on the Master slide

Prof. Kenneth F. Hoffmann NTID/RIT

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Use of Space

Important:


Audience will see slide


from a distance.
Don't make the text too
small.

(But it looked fine on my monitor!)


Prof. Kenneth F. Hoffmann NTID/RIT

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Use of Space
Design tip:


Prof. Kenneth F. Hoffmann NTID/RIT

Let the graphic


direct the viewers
eye through slide
The graphic brings
your eye back
toward this text box
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Emphasis


Communicating the
importance of a word or
image

Getting (and keeping)


viewers attention.

Use color, shapes, space,


proportion, size

Prof. Kenneth F. Hoffmann NTID/RIT

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Emphasis by Color, Proportion


Modify any
clip art to meet
your needs

A simple map with NY isolated,


duplicated, enlarged, colored, and
animated.
Prof. Kenneth F. Hoffmann NTID/RIT

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Emphasis by Color, Size, Space






Which phrase do you see first?


Which phrase do you see first?
Which phrase do you see first?

Which


phrase do you see first?

Which phrase do you see first?

Prof. Kenneth F. Hoffmann NTID/RIT

29

Emphasis by Contrast


If you use slide element animations, you


can enable automatic text shading.

Use of shading emphasizes text and directs


the viewers attention.

This feature works at the paragraph level


within a single text box.

Prof. Kenneth F. Hoffmann NTID/RIT

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Next Steps










Now, not later, practice before you forget


Explore the possibilities; be creative
Xperiment with the options (and spelling!)
Try (you can always undo)
So what if the first try is not perfect
The only way to get better is to practice
Everyone can make great slide shows
PowerPoint presentations do not need to look the
Same!

Prof. Kenneth F. Hoffmann NTID/RIT

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