Delegates.

Take this handbook

with you to Washington, DC!

2016
NEA Convention
July 2 July 7

WEA Delegate Handbook

ii | P a g e

Table of Contents
NEA Convention Work Team Members and Information Sites ~ Page 1
Tentative Schedule ~ Page 2
Questions? ~ Page 3
Delegate Website ~ Page 3
NEA Headquarter Hotel ~ Page 4
What to Wear and Group Dress Days ~ Page 4
Must Haves Checklist ~ Page 5
Travel to Washington, DC ~ Page 5
Transportation from Airport to Our Hotels ~ Page 6
Hotel Arrangements ~ Page 7
Hotel Amenities ~ Page 8
Coffee and Meals during NEA RA ~ Page 9
Enjoy Washington, DC ~ Page 8
Transportation between the NEA RA and Our Hotels ~ Page 10
Frequently Asked Metro Questions ~ Page 10
Guidelines and Transportation for Delegates with Physical Challenges ~ Page 13
RA Seating Options for Physically Challenged Delegates ~ Page 14
Wheelchairs, Electric Scooters, and Medical Supplies ~ Page 14
Pre-Conference Information and Special Events ~ Page 15
Daycare ~ Camp NEA ~ Page 16
NEA Registration ~ Page 16
Delegate Seating at the RA ~ Page 17
State Contacts ~ Page 17
Responsibilities of the State Contact ~ Page 17
New Delegate Orientation ~ Page 18
Welcome Delegate Reception ~ Page 18
iii | P a g e

 Washington State Caucus ~ Page 18

The NEA Representative Assembly ~ Page 19
WiFi Access at Annual Meeting and RA ~ Page 19
Parliamentary Procedures ~ Page 19
Voting on the RA Floor ~ Page 20
Voting at the Polls ~ Page 20
States Compete for Championship Award ~ Page 21
Special Interest Caucuses ~ Page 21
NEAs Community Service Outreach Projects ~ Page 22
Donations ~ Page 23
NEA Blood Drive ~ Page 24
NEA Fund for Children and Public Education Political Action Fundraising at the
National Level and Frequently Asked Questions ~ Page 25
Annual Meeting Offices and Phone Numbers ~ Page 27
Post Offices ~ Liquor Store ~ Grocery Stores ~ Page 28
Dining Options ~ Early Morning Breakfast Options Outside Our Hotels ~ Page 29
NEA Shuttle Bus Routes, State Delegations Hotels, & Boarding Locations ~ Page 31
Walking Directions from JW Marriott to the Convention Center ~ Page 33
Walking Directions from JW Marriott to Metro Center Station ~ Page 34
Metro Trip Planner website Metro Route Options from Metro Center Station to the
Convention Center ~ Page 34
Metro System Map ~ Page 36
2016 Annual Meeting and Representative Assembly Tentative Agenda and Event
Schedule ~ Page 37
Safety Tips ~ Page 41
Medical Information for Area ~ Page 42
Emergency Procedures ~ Page 44
Notes & Memories ~ Page 45
iv | P a g e

The 2016 NEA Representative Assembly, the 154nd Annual Meeting, will be
held at the Walter E. Washington Convention Center in Washington, DC.
Pre-conference and special events are in area hotels and various locations.
Our Washington delegation will be housed at the JW Marriott Washington
DC, located at 1331 Pennsylvania Avenue NW; Washington, DC 20004.
Some delegates will be housed at the W Washington Hotel, located at 515
15th Street NW.
All Washington delegation caucus meetings will be at the JW Marriott Hotel.
~~~~~~~~~

Work Team Members are:

Andrea Fuller, Co-Chairperson (sultanpresident@washingtonea.org)
Pam Fuelling, Co-Chairperson (pfuelling@frontier.com)
Committee Members: Jeb Binns, Mary Clift, Mark Cole, Debra Hansen,
Lynn Maiorca, Lindsey Mead, Kit Raney, and Deborah Strayer.
Sharon Closson, WEA Staff Advisor (sclosson@washingtonea.org)
This conference is the culmination of a year of planning at the local, state
and national level. A special thanks to the NEA Convention Work Team for
sharing their time, energy and talents.

Before the convention, if you need assistance or have questions,

contact Sharon Closson at sclosson@washingtonea.org or 509-324-2162.
During the convention, if you need assistance, please contact
Sharon Closson on her cell phone at 509-990-9516.
https://www.washingtonea.org/nea-ra/
www.nea.org/annualmeeting
http://ra.nea.org/delegate-resources/
An electronic version of the delegate packet can be found on the
delegate resources page.
1|Page

Tentative Schedule
Delegates will be involved in many activities, including special interest caucus
meetings, campaigns and nonprofit fundraising, as well as various activities with other
delegates and family members. Many activities will be subject to change, but the
events, times and dates that follow represent a tentative schedule.
July 1, Friday - Delegates arrive at the J W Marriott Washington DC Hotel and the
W Washington Hotel. Look for the WEA Welcome Letter as you
check into your hotel!
July 2, Saturday
9:00 a.m.-5:00 p.m.
Registration and Exhibits Convention Center, Level L2,
lower level--Exhibits in Hall A & Registration in Hall B
Delegate registration Convention Center, Hall B
9:00 a.m.-9:30 a.m.
NEW Delegate Orientation JW Marriott Hotel,
Salon III-IV
10:00 a.m.-12:00 p.m.
1st State Caucus meeting JW Marriott Hotel,
Salon III-IV
12:00 p.m.-1:00 p.m.
Lunch ~ on your own
1:00 p.m.-3:00 p.m.
2nd State Caucus meeting JW Marriott Hotel,
Salon III-IV
3:00 p.m.-3:15 p.m.
State Contact Meeting JW Marriott Hotel, Salon III-IV
3:15 p.m.-5:00 p.m.
Registration bring photo id and credentials
Convention Center, Level L2, lower level, Hall B
Registration for delegates with physical challenges
Convention Center, Room 102B inside the doors
of the L Street Entrance, Level 1 Street Level
8:00 p.m.-10:00 p.m.
Welcome Delegate Dessert Reception JW Marriott Hotel,
Penn Avenue Terrace
July 3, Sunday
No state caucus meeting
9:00 a.m.-5:00 p.m.
Registration, Exhibits, Open Hearings - Convention Center
10:00 a.m.-1:00 p.m.
Empowered Educators Day Convention Center,
Room 146 ABC
1:35 p.m. game
Read Across America at the Washington Nationals game
Nationals Park
6:00 p.m.-10:00 p.m.
Human and Civil Rights Awards Dinner
Convention Center, Level 3 Ballroom ABC
www.nea.org/hcrawards for tickets and other information

July 4, Monday
Wear your Red, White and Blue!
7:00 a.m.-9:00 a.m.
State Caucus Meeting JW Marriott Hotel, Salon III-IV
10:30 a.m.-6:00 p.m.
Representative Assembly Convention Center, Hall D-E

2|Page

July 5, Tuesday

Group Dress Day! Wear your Washington team gear -SEAHAWKS or other favorite Washington team gear!
7:00 a.m.-9:00 a.m.
State Caucus Meeting JW Marriott Hotel, Salon III-IV
10:00 a.m.-6:00 p.m.
Representative Assembly Convention Center, Hall D-E
Voting time 10:00 a.m.
July 5 - July 6
July 6, Wednesday
7:00 a.m.-9:00 a.m.
10:00 a.m.-6:00 p.m.
6:00 p.m.-midnight

Washingtons delegation and Washington Ex-Officio

Delegates voting Convention Center ~ Hall B. *Ex Officio
delegates with limited voting rights may only vote for amendments to the
Constitution and Bylaws on July 6.

State Caucus Meeting J W Marriott Hotel, Salon III-IV

Representative Assembly Convention Center, Hall D-E
NEA GLBT Caucus Robert Birle Dinner Renaissance
Downtown Hotel
http://www.nea-glbtcdinner.com/ for tickets and other information

July 7, Thursday
7:00 a.m.-9:00 a.m.
10:00 a.m.-Adjourn

Group Dress Day! Wear a RED (for public education) shirt!

State Caucus Meeting JW Marriott Hotel, Salon III-IV
Representative Assembly Convention Center, Hall D-E

July 8, Friday

Return home with many good memories! Travel safely!

July 8, Saturday

Save Our Schools rally and march at the Lincoln Memorial

(Please note that WEA encourages support, however,
will not provide expenses to attend.) http://saveourschoolsmarch.org
~~~~~~~~~~

For the most up-to-date information, check our web site at

https://www.washingtonea.org/nea-ra/. When new information is received, we post it.

Questions?
Contact
Andrea Fuller via email at sultanpresident@washingtonea.org
Sharon Closson via email at sclosson@washingtonea.org
at her office 1-509-324-2162 or cell phone 1-509-990-9516
Delegate Website
A delegate website has been set up on nea.org (http://ra.nea.org/delegate-resources) to
provide a one-stop shopping venue for RA delegates. (No password is necessary to
access this site.) The site will contain the entire 2016 delegate registration packet in
electronic format, as soon as its available for posting. Delegates may choose from
among the contents of the complete delegate packet and download to their tablet,
smartphone or laptop in advance of travel to Washington, DC.
3|Page

Green delegate participants should build out document libraries in advance to have
everything at their digital fingertips prior to the opening gavel. The site will also include
links to all of the forms and everything they need for the RA, such as NBI Checklist, NBI
forms, proposed amendments, elections, daily issues of RA Today, and more.
~~~~~~~~~~
Annual Meeting and Representative Assembly Tentative Agenda
The tentative agenda, current at the time of printing this handbook, can be found at the
back of this handbook. Updated agenda will be posted at http://ra.nea.org/agenda/.
NEA Headquarter Hotel
The NEA Headquarters Hotel is the Marriott Marquis, located at 901 Massachusetts
Avenue, NW. It is walking distance from the Walter E. Washington Convention Center.

What to Wear
On the convention floor, attire ranges from dresses and suits, to casual jeans and
shorts and sandals. Most delegates dress casually for the RA sessions. Please note
that the convention center is air conditioned, so bring a sweater or jacket!
Dress for the Human and Civil Rights Awards Dinner on Sunday, July 3, is formal.
July 4, July 5, and July 7 are group shirt days! This year on July 4, we are asking WEA
delegates to wear their red-white-blue, on July 5 wear their SEAHAWKS or other
Washington team gear, and on July 7 wear their red shirt. Wear red for public
education!
The WEA Store has red gear! Check out www.washingtonea.org/store to place your
order before RA! The NEA Convention Work Team designed this shirt which is
available from the WEA Store for $16. Contact Brooke Mattox-Ball
(bmattox@washingtonea.org) to place your order.

4|Page

Must Haves Checklist

-This handbook
-Good walking shoes
-Delegate registration materials and credentials card (mailed by NEA in midJune)
-Delegate packet ~ or download from delegate website
-Hotel reservation confirmation
-Picture ID (required for registration)
-Sweater or jacket (for convention center)
-Be prepared and aware that restaurant prices and taxi fares are high. You may
spend more $ than planned.
-Money for transportation to and from the airport to the hotel
-Money for your meals, sight-seeing, souvenir purchases and other fun
-Red, white and blue clothing to wear on July 4
-Seahawks/Washington team gear to wear on July 5
-Red shirt to wear for group dress on July 7
-Money and membership forms for NEA Fund for Children and Public Education
and at home fundraising efforts in collection envelope
-Money for State Contact Silent Auction (see page 17)
-If you received an expense check for your lodging, you will be required to pay for
your room at check out. Ask your local association or UniServ council to clarify
before you go.

Travel to Washington, DC
The nearest airport to our hotels and the convention is the Ronald Reagan Washington
National Airport (DCA). There are three area airports in DCWashington Dulles
International Airport (IAD), 26.5 miles away; Baltimore/Washington International
Thurgood Marshall Airport (BWI), 34 miles away. Plan to arrive in Washington, DC by
July 1 and depart on July 8. Local delegates need to coordinate with their local
association or UniServ staff regarding travel reservations and payment arrangements.
State Delegates will receive an email on how to contact the WEA Travel Agent to have
their airfare directly billed to WEA. State Delegates making and personally paying for
their airfare are encouraged to shop for roundtrip fares priced at no more than $750.

Transportation from the Ronald Reagan Washington National Airport

(DCA) Airport to our hotels
Neither the JW Marriott Hotel nor the W Washington Hotel provide airport shuttle
service.
Travel time from the airport to these hotels is approximately 30 minutes, depending
upon traffic conditions. Transportation from the airport is accessible outside baggage
claim. There are two airport shuttle options available from the Ronald Reagan

5|Page

Washington National Airport. Both services offer one-way and roundtrip shuttle. Taxi
fare to/from the airport to our hotel is about $20 plus tip, depending upon traffic time.
SuperShuttle (blue vans) door-to-door service. supershuttle.com
Shuttles operate based on demand. For information or to schedule service, call 1800-BLUEVAN or go to supershuttle.com.
To access shared ride services, proceed to the outside curb or contact
a SuperShuttle representative. After hours, call 1-800-258-3826 and press 1 for
dispatch or 2 for reservations.
Supreme Airport Shuttle (yellow vans) door-to-door service.
supremeairportshuttle.com Shuttles operate based on demand. For more
information, please call 1-800-590-0000 or visit supremeairportshuttle.com. To
access shared ride services, proceed to the baggage claim area.
Transportation to the Ronald Reagan Washington National Airport from hotels
Neither the JW Marriott Hotel nor the W Washington Hotel provide airport shuttle
service.
Check-in 24 hours in advance via the airlines website. Dont wait until you get to the
airport! Be prepared for long airport security lines. Arrive at the airport early, with
sufficient time to get through security and to your airlines departure gate in time for
your flight.
For your return trip to the airport,
Shuttle service: Contact your shuttle service the day before departure (or
sooner). Be aware that for your returning flight, some services suggest pick up at
the hotel 2-3 hours before flight departure times. Travel time between the airport
and the hotel is approximately 30 minutes. Allow additional time for long security
lines at the airport.
For taxi service: Go outside to the doorman who will direct a taxi to pick you up.
Taxi service is available 24 hours. One-way taxi fare is approximately $20.

6|Page

Hotel Arrangements
Washingtons headquarter hotel is the:
JW Marriott Washington DC
1331 Pennsylvania Avenue NW; Washington, DC 20004
1-202-393-2000 is the hotels main phone number
website ~ http://www.marriott.com/hotels/travel/wasjw-jw-marriott-washington-dc/
Some Washington delegates are staying at the:
W Washington Hotel
515 15 Street NW; Washington, DC 20004
1-202-661-2400 is the hotels main phone number
th

website ~ http://www.wwashingtondc.com/
Both hotels are smoke-free facilities. Pets are allowed at the W Washington Hotel,
however, not at the JW Marriott Hotel. Check-in time is 4:00 p.m. and check-out time is
noon. Nightly rates per room are $199 + 14.5% tax (approximately $227.85 per night),
single or double occupancy.
Most delegates are expected to room with another delegate to save money. If you
choose to have a single room instead, you will need to pay for half of the room and tax
at check-out.
Some local associations pay for their Local Delegates lodging directly with the hotel,
while others give delegates a check for their expenses and they are expected to use
part of it to pay for lodging. Please confirm with your local association or UniServ in
advance so you understand what is expected of you.
Sharon Closson will make lodging arrangements for State Delegates. Their room and
tax will be paid by WEA, based on double occupancy. State Delegates will find a link to
the lodging request form on our WEA webpage at https://www.washingtonea.org/neara/. State Delegates are expected to room with another delegate. Those choosing to
have a single room will need to pay for half of the room and tax at check-out.
If you are a State Delegate and you wish to lodge with a specific Local Delegate,
indicate on your lodging request form that delegates name and the name of their local
association.
When checking into the hotel, each person will be required to pay a $100 deposit fee
(can be paid either by credit card, debit card, or cash) to cover any incidental charges.
The hotel will contact individuals should their deposit amount on file fall below $50 and
will require an additional amount to bring the deposit level back up to $100. Unused
deposit amounts will be credited back to that person upon check-out.
7|Page

Cancellation or changes to hotel reservations must be made with the hotel 48

hours (2 days) prior to arrival to avoid payment of one nights lodging. To cancel
reservations, call your hotel..JW Marriott Hotel at 1-202-393-2000W
Washington Hotel at 1-202-661-2400. Also, to avoid billing errors, each person
must check in with the hotel front desk upon arrival.
Caution on Use of Debit Cards: The amount will be directly deducted from the persons
account versus a reservation on an amount if a debit card is used. Members can
guarantee everything with a credit card and can switch to pay with a debit card upon
check-out. If the debit card is used for the $100 incidentals charge, it can take up to
two weeks for their account to be refunded.
If you have any questions or problems with this, please contact Sharon Closson and
she will be happy to help answer these questions for you: sclosson@washingtonea.org
or 509-324-2162 before the conference or during the conference at 509-990-9516.

Hotel Amenities ~ JW Marriott Hotel

Rollaway beds are not permitted.
Space for one childs crib.
Hair dryer
Robe
Chair
Alarm clock
In room safe
Desk, writing/work station,
electrical outlet, USB port
Iron and ironing board
Room service 24 hours
Complimentary bottled water
24 hour business center

Daily newspaper in lobby or in

room upon request
Fitness center
Indoor pool and whirlpool
Coffee maker/tea
Mini refrigerator
47 inch flat-screen TV
Concierge desk
Complimentary wireless in lobby
and public areas; available for a
fee in guest rooms

Hotel Amenities ~ W Washington Hotel

2 blocks from JW Marriott Hotel

Complimentary wifi in guest rooms
Pets welcome
In room safe
Mini refrigerators/mini bar
Business center

Larger refrigerators, coffee

makers, microwaves available
upon request ~ quantity limited
Fitness gym and spa
FareWell kiosk to print airline
boarding pass

8|Page

Coffee and Meals during NEA RA

All hotels have similar rules regarding food and drink on their property. When hotel
meeting rooms are used, food and drink must be provided by the hotel.
Each year, delegates ask why WEA does not provide complimentary coffee
service at our early morning caucus meetings. The cost to provide each delegate
with coffee service would be between $2,000 and $3,000 per day. WEA believes
this cost is excessive.
Multiple breakfast options are available in the hotels and surrounding area. You
may bring coffee from your room to the caucus.
You will only have a short break on July 2 for lunch. You may bring your lunch
back into the caucus room to eat if you wish.
Lunch time is usually a short break at the convention center. As with most
convention centers, they serve their own food. WEA is not responsible for the
nutritional value, taste or cost of food items provided at the convention center.
Delegates often like to scout out easy, accessible restaurants or delis near the
convention center and hotel.
Most Washington delegates receive an advance payment to cover the cost of their
meals. Please check with your local association or UniServ council for details.

Enjoy Washington, DC
Dinner is a time to enjoy the city and the company of friends, old and new.
Delegates will often dine in small groups and some councils set aside a night for
members to have dinner together. This is the time to explore and get to know
Washington, DC! Our hotels are located in the heart of the citys downtown
district, just steps from the White House and near the National Mall. The Metro is
located a short walk away!
For more information, visit https://washington.org/find-dc-listings/dc-events and
start planning your trip today! Visit the Smithsonian! http://www.si.edu/

9|Page

NEA Shuttle Buses ~ Our Hotels are a Metro Only Hotel

Our delegates will use the Metro to go to the convention center and from the
convention center to our hotels. NEA will provide complimentary Metro passes to
each delegate. These passes will be distributed at our first caucus meeting at the
JW Marriott Hotel on Saturday, July 2. The Metro station is about a block from the
JW Marriott Hotel.
Shuttle bus service will be provided to delegates registered as Physically
Challenged and to all delegates requiring service for the bus transfer following the
Joint Conference for Women & Minorities on July 1 and for the HCR Dinner on
July 3.
Please review the following information for details keeping in mind Metros
hours and fares are subject to change. Also, be alert to planned closures
and delays caused by Metros Maintenance Plan that went into effect June 4.
The Metro web site, www.wmata.com is a terrific resource for maps, schedules,
timetables, routes, and fares. Be sure to visit it.

Important note: Metro opens at 7:00 a.m. on weekends/holidays and 5:00 a.m. on
weekdays. It closes every night at midnight. When traveling late at night, be sure
to check the scheduled departure time for the last train. At many stations, the last
train departs before system closing time so it is important that you allow enough
time to enter the system and board the train. Last train departure times are posted
at each station kiosk.
Frequently Asked Metro Questions
When will I receive the Metro pass? At our first delegate caucus meeting at the
JW Marriott Hotel on July 2.
Are there any restrictions on usage of the pass? No. The pass furnished by
NEA entitles riders to 7 days of unlimited usage. It is gate-activated and becomes
effective on the date it is first used.
What happens if I lose my Metro pass? Delegates should keep passes in a safe
place to avoid loss or theft. Replacements may be purchased from Metro for the
remaining days.

10 | P a g e

How will I take luggage to the convention center on the last day of the RA if I
use Metro? If your bags are difficult to manage on Metro, we suggest you take a
taxi.
How will NEA manage crowds at the Metro station? Delegates who have
difficulty with crowds should consider walking or taking a taxi. On July 4th following
the fireworks, Metro is extremely crowded. Fortunately, the crowds typically start
traveling to the Mall when the RA is in session and will not be on the trains until
10:00 p.m. or so when the fireworks display ends.
What happens if Metro breaks down or is otherwise delayed? Unfortunately,
delays and breakdowns are common so delegates who opt for Metro are
forewarned about the need to be flexible. When delays or breakdowns occur,
Metro generally responds to riders with instructions and information.
Do you have suggestions to make travel on Metro easier? Yes, use an app or
sign up to receive Metro alerts https://wmat.com/rider_tools/ealerts/index.cfm
NEA Shuttle Buses to Other Delegation Hotels (our hotels are Metro only
hotels)

NEA-hired shuttle buses provide complimentary transportation to and from NEA

hotels and the convention center, and to all other official convention activities. The
buses run throughout the day during the two pre-convention days, allowing
delegates to register and visit the exhibits.
With an official badge, an NEA delegate can ride any shuttle bus to visit another
official NEA convention hotel or some part of the city that may be near one of
those hotels. A delegates family may be registered at the convention center and
receive a special badge that allows admittance into the exhibits and into the family
section of the assembly hall, as well as onto the shuttle buses.
The listing of the official NEA shuttle bus routes, locations where to board the
shuttles, and state delegations staying at each of these hotels are at the back of
this handbook.

11 | P a g e

Shuttle Guidelines:
Busing is provided to delegates housed in official NEA hotels only.
For Human and Civil Rights Awards Dinner only on Sunday, July 3, limited
shuttle bus service (see daily schedule for details)
Family members/guests of NEA delegates may ride the shuttle bus on a
space-available basis.
The busing schedule follows the timing and locations of official functions only.
Continuous shuttle service operates for the first two days only.
First priority for seating on any bus route will go to delegates housed in hotels
on that route.
Delegates requiring Physically Challenged Transportation Services must
register ahead of time.
NEA Shuttle Bus Office ~ 1-202-249-4020 ~ Convention Center, South Building ~
Room 102A
NEA Physically Challenged Transportation Office ~ 1-202-249-4018 ~ Convention
Center, South Building ~ Room 102B on July 2-3; in Hall D on July 4-7

12 | P a g e

Guidelines for Delegates with Physical Challenges

This information and links can be found at http://ra.nea.org/delegateresources/physically-challenged-information/.
The layout of the Walter E. Washington Convention Center necessitates two
separate locations for the Office of Physically Challenged Services. On July 2-3,
they will be based in Room 102B on the L Street level of the convention centers
south building. On July 4-7, they will move to Hall D on the upper level of the north
building. Drop-off and pick-up locations will correspond to the dates and be
convenient to the designated PC office location.
Handicapped car placards are not accepted as documentation to qualify
for services.
Routine delegate registrations that dont require adjustments will be made
at the PC office in Room 102B, eliminating the need for PC Delegates to
make their way to General Registration.
Voting for PC-Registered Delegates will take place in the PC Office area in
Hall D. Delegates should verify their preferred voting location upon
registration at the Walter E. Washington Convention Center.
To receive special services, delegates who qualify for Physically Challenged
Services must have filled out the Physically Challenged Delegates Request
Form by June 1, 2016 and registered on-site at PC Delegate Registration.
This year, delegates who have been approved for physically challenged
services consistently over the past 3 years will not have to submit
documentation to receive services.
For those delegates who do not meet the above criteria, you
must submit only ONE of the following three choices:
1. A signed letter dated within the past six months from your physician on
his/her letterhead indicating the need for Physically Challenged Services.
2. A signed physicians prescription form indicating the need for Physically
Challenged Services dated within the past six months.
3. A valid state-issued vehicle registration card with Physically Challenged
endorsement. (Handicapped car placards are no longer accepted.)
Any injuries sustained at the Annual Meeting should be reported to Emergency
Medical Services. If an on-site injury requires special services or change in voting
location, Emergency Medical Area personnel will provide documentation which the
delegate needs to present to personnel in the Physically Challenged office (for
services) and at the Delegate Registration (to change voting location).
13 | P a g e

Transportation for Physically Challenged Delegates

To receive transportation services, delegates who qualify for Physically
Challenged Services must have filled out the online Physically Challenged
Delegates Request Form and submitted it by June 1, 2016.
Transportation is provided for official Annual Meeting events only and does not
include airport transfers.
RA Seating Options for Physically Challenged Delegates
Physically Challenged delegates have an option to be seated with their state
delegations or in the Physically Challenged designated area. To guarantee seating
with our state delegation, you must have submitted your request via the
online Physically Challenged Delegates Request Form by June 1, 2016.
To comply with fire codes and accommodate the growing number of delegates in
the Physically Challenged Seating area of the RA floor, there will be one table
between two delegates to share in the wheelchair and scooter accessible area.
Additional seating will be available with chairs set theater style. NEA will make
every effort to arrange floor seating if notified by June 1st. While it may not appear
complicated, RA seating is a challenge combining skills in art, science, and
politics. Once you make your seating decision, please stay with the decision.
Wheelchairs, Electric Scooters, and Medical Supplies
Physically Challenged delegates who own their own chairs are expected to bring
their own equipment. NEA rents several wheelchairs for people who need a chair
to navigate the Walter E. Washington Convention Center, but are not regular users
of wheelchairs.
Motorized wheelchairs or electric scooters can be rented, at the delegate's
expense, by contacting Scooter Plus Rentals toll-free at (866) 474-4356, or
through their website at www.lenoxmedicalsupply.com/reservation.

14 | P a g e

Pre-Conference Information and Special Events

There are many pre-conference activities and meetings. Please visit the NEA web
site for a full list and registration information. http://ra.nea.org/agenda/
Please note that registration and lodging costs to attend these activities are not
covered by WEA. Check with your local association or UniServ council for
scholarship information. Some popular events before and during NEA RA are:
Monday, Tuesday, Wednesday, Thursday, June 27, 28, 29 and 30
National Council of Urban Education Associations Meeting Mayflower
Hotel
Wednesday, June 29
NEA-Retired Annual Meeting Washington Renaissance (June 29-30)
Student Leadership Conference Hyatt Regency Capital Hill (June 29-July
2)
Ethnic Leaders Washington Hilton
Thursday and Friday, June 30-July 1
Joint Conference on Concerns of Minorities & Women Washington
Hilton
Friday, July 1
NEA Board of Directors Meeting Marriott Marquis
Saturday, July 2
Read Across America at the Washington Nationals game ~ Nationals
Park
Sunday, July 3
Human and Civil Rights Awards Dinner ~ Convention Center,
Level 3 Ballroom ABC
Wednesday, July 6
NEA GLBT Caucus Robert Birle Dinner ~ Renaissance Downtown
Saturday, July 8
Save our Schools rally and march ~ Lincoln Memorial (Please note that
WEA encourages support, however, will not provide expenses to attend.)

15 | P a g e

Daycare ~ Camp NEA

NEA provides limited fee-based daycare for children of delegates. A $10 fee will
be assessed for each day that a registered camper does not show up for camp.
Because space is limited, NEA is accepting reservations via website only. For
additional information and registration link, please visit the NEA RA web site at
https://www.accentregister.com/Event/CEvents/6665

NEA Registration
Delegate registration for the NEA RA 2016 will be from 9:00 a.m. to 5:00 p.m.
beginning Saturday, July 2 at the Walter E. Washington Convention Center, Hall B.
To register, delegates must have their photo ID and the badge/registration card
(credentials) received from NEA.
If you lost, need changes to, or did not receive your badge/registration card before
leaving home, register at one of the Delegate Adjustment counters at registration.
Delegates do not need to go through the delegate registration line.
To be marked in attendance, registration staff must scan the delegate registration
card.
In order to be eligible to vote, delegates must be marked in attendance.
Guests and a delegates family may register at the convention center and receive
a special badge that allows admittance into the exhibits and into the family section
of the assembly hall, as well as onto the shuttle buses. NEA is not offering preregistration for families or guests. They must register at the convention center at
the Non-Delegate kiosk computers where families and guests type in their name
and the sponsors name/state affiliate. The sponsors presence is required to pick
up the badge(s) at the Non-Delegate counters a few feet away. NEA registration
staff at that counter will verify the sponsors status via their official badge and/or
ID.
GREEN Delegates ~ All delegates are encouraged to visit http://ra.nea.org and
http://ra.nea.org/delegate-resources which contain all official business documents
of the NEA Representative Assembly as well as the RA program and other Annual
Meeting information. Materials are posted upon publication. Delegates that have
requested to be green through local and state election reporting, will see the
letter G printed on the right side of their badge and receive a Green Delegate
ribbon. During registration on July 2-3 any delegate not designated as green
may indicate to NEA staff that they would like to do so.

16 | P a g e

Delegate Seating at the Representative Assembly

NEA assigns where each state will be seated on the convention floor. Successor
delegates and guests, as well as physically challenged delegates, have a
designated seating area.

WEA Seating Options:

Aisle seats, and the seat next to it, are set aside for State Contacts. The State
Contact seats are presented for silent auction, with the proceeds benefiting the
NEA Fund for Children and Public Education.
Guest for a Day seats in the front row with leadership will also be available for
silent auction.
All other seating will be open for delegates. Each delegate will receive a chair
back cover to insert their name placard.

State Contacts
A silent auction for NEA State Contact positions will be held on July 2 starting at
10:00 a.m. The beginning bid for each state will be $25 with $5 increments. Bids
are limited to not more than three states per member. If a member wins more than
one bid, the winner pays the highest bid and waives the other two bids, and those
two State Contact positions are awarded to the next highest bidder. There will be
two possible bidding sessions: 10:00 a.m.-11:30 a.m. and 1:00 p.m.-2:00 p.m.
Times may change and will be announced depending upon caucus schedule.
Monies will be collected. A winning bid will include an aisle seat and the seat
beside it for a fellow delegate. Seating will be alphabetical by state.
If you are a first time State Contact, meet with Mary Clift, NEA Convention Work
Team member, for a brief orientation.
NEA has discontinued the State Contact gift giving, due to budget considerations
for state affiliates.

Responsibilities of a State Contact

Keep track of WEAs positions on New Business Items, Resolutions, etc. on
the form provided. Share our positions with your NEA State Contact.
Speak at our caucus meeting about an issue from your NEA State Contact,
upon their request.

17 | P a g e

New Delegate Orientation

A new delegate orientation will take place July 2 at 9 a.m., shortly before our first
state caucus meeting at the JW Marriott Hotel in Salon III-IV. We also hold a prize
drawing during each caucus meeting for our new delegates. Be sure to check in
daily to register for the drawing!

Welcome Delegate Reception

A Welcome Delegate Dessert Reception is scheduled for July 2 from 8:00-10:00
p.m. at the JW Marriott Hotel on the Penns Ave Terrace. AON Hewitt, American
Fidelity, and WEA are jointly sponsoring this reception. You will receive an
invitation when you check in at our first caucus meeting that same day. Bring the
invitation with you for a complimentary beverage! Join us for some fun!

Washington State Caucus ~ Up, Ready and Going by 7:00 a.m.!

WEA holds its state caucus meetings at 7:00 a.m. each day ~ July 4, 5, 6 and 7.
Plus, on July 2, Washington holds two caucus meetings -- first from 10:00 a.m. to
12 noon and the second from 1:00 p.m. to 3:00 p.m. On July 2 at 9:00-9:30 a.m.
a new delegate orientation will be held. There are no state caucus meetings on
July 3. All caucus meetings will be held at the JW Marriott Hotel in Salon III-IV.
The purpose of the caucus meetings is to discuss the issues and possibly take a
position. This is the time when delegates can comfortably question and debate the
issues in the privacy of our own room.
The issues are the same as our own WEA RA:
Standing Rules: that govern the convention
Constitution and Bylaws Amendments: the ultimate rules that govern our
association
Resolutions: the philosophical statements of the association - We believe...
New Business Items: that require some action by the association
WEA attempts to stay ahead of the published schedule of the RA (which delegates
receive upon registration - a small handbook that keeps one abreast of scheduled
events). The leadership of WEA -- the President, Vice President, and NEA
Directors -- will remind the delegation of its collective position when each session
begins. WEA also has hand held signs which post any caucus positions and are
displayed during debate on the RA floor.
Many delegates mark our positions directly on the RA TODAY, a daily publication
that describes the issues to be considered, as well as issues on which the general
body has taken action. The newspaper format is easy to handle, transport, work
18 | P a g e

with and read. It becomes a daily accumulative document, so be sure to keep each
RA edition. After working in the state caucus room, first-time delegates are
surprised to discover the tiny working space they have on the assembly floor (their
lap), so the paper is most helpful. RA TODAY also prints feature stories about
delegates.
In order to ask a question, make a motion, or make an announcement during our
caucus meetings, please go to one of the floor microphones.

The NEA Representative Assembly

The annual NEA RA is a legislative and directive body consisting of some 9,000+
elected representatives of the more than 3.4 million members of the NEA. The RA
is a democratic body and any delegate may speak to a matter before the
assembly, similar to our own WEA RA. To speak to the assembly, proceed to any
microphone where blank forms are available. Complete the form and give it to the
person staffing the phone, who will call the request into the chair. Stay at the
microphone in order to be recognized. If a delegate is speaking for the delegation
(in accordance with the caucus position), s/he is allowed to speak for three
minutes. If a delegate is speaking as an individual, s/he may speak for two
minutes. WEAs leadership will help any delegate with questions about speaking.

WiFi Access at Annual Meeting and RA

NEA continues to engage and work with convention hall and service providers that
will provide us with the most up-to-date technology in support of the Annual
Meeting and RA, which will include WiFi connectivity at the convention center.
However, please note there will be limitations within the convention centers WiFi
network on the RA floor, at the caf and registration, the NEA Expo, and other
areas in these vicinitiesin particular older smart phones, laptops, and other older
devices may not be technically compatible with the convention centers network
may not be able to connect to WiFi.
To ensure a productive on-site experience, please check your devices
compatibility and plan accordingly.
To allow for maximum possible connectivity, delegates are encouraged to
download their materials to their devices prior to arrival at the convention center.

Parliamentary Procedures
Parliamentary guidelines for NEA RA can be found in the handbook each delegate
receives when registering at the convention center.

19 | P a g e

Voting on the RA Floor

There are three ways in which votes take place on the RA floor: voice vote,
standing vote, or roll call vote. The most common means of voting on any matter is
the simple voice vote. If, for any reason, doubt is raised about the decision of the
chair, even one delegate can call for division, which results in a standing vote. If
the question is still in doubt, a delegate may call for a roll call vote. Approval by
one-third of the body is required to use this procedure, which involves the sealing
of exits, polling of each delegation by its leadership, responding by microphone to
vote requests by state and tabulating the votes. A roll call vote can easily take
close to an hour to complete. Issues considered on the floor are Standing Rules,
New Business Items, Resolutions, and budget approval.

Voting at the Polls

Voting for candidates for NEA office and proposed amendments to the Constitution
and Bylaws takes place by secret ballot in the voting booth. On voting days, each
state is given a specified time to vote, between 8:30 a.m. and noon. On the
second day of the RA, all delegates vote for candidates for NEA office. On the
following day, delegates vote on proposed amendments to the NEA Constitution
and Bylaws and on any runoff elections that may be necessary for candidates for
office.
Washington delegates designated voting time is 10:00 a.m. Voting day and
location will be announced at our state caucus meeting. Washingtons ExOfficio delegates with limited voting rights may only vote for amendments to the
Constitution and Bylaws on July 6. To enter the voting area and receive a ballot,
delegates need the following:
Delegate badge with smart card AND voting credential

20 | P a g e

States Compete for Championship Award at RA 2017

NEA Member Benefits is proud to announce a championship competition for all
state delegations at this year's RA! Every delegate can help their state win the
title, the trophy, a personal gift, and a major award to benefit one of their schools.
Get rules and details at the NEA Member Benefits Champion Center as soon as
you arrive at the convention!

Special Interest Caucuses

A caucus is a special interest group which meets to prepare issues which may
influence NEA policy. A list of the current caucus meetings and their specific
meeting dates is posted at the Convention Center and in the RA packet. During
the RA, these groups generally meet during lunch breaks to elect leaders,
determine policy, create New Business Items and/or Resolutions, and decide upon
fundraisers. New caucuses are created every year. The membership fees vary for
caucuses. Delegates are encouraged to join and attend the caucuses of their
choice.

21 | P a g e

NEAs Community Service Outreach Projects

Note: All activities are generously arranged and sponsored by the NEA
Community Outreach Caucus.
Each year since 1995, delegates to the NEA RA have had the opportunity to
participate in ongoing projects through DONATIONS that give back to the Host
City.
School Supplies & Art Supplies Drive:
Delegates can donate needed supplies to children of the Host City. These
supplies can be dropped off at the Food Bank Booth during the NEA RA. The
supplies will be donated to one or two local organizations for distribution.
Book Drive:
Delegates can donate new and gently used books as well as story props (i.e.
stuffed animals) to children staying at the Ronald McDonald House or to a
childrens hospital in the Host City. Items can be dropped off at the Food Bank
Booth during the NEA - RA. THIS YEAR A SPECIAL VIRTUAL BOOK DRIVE
(VBD) THROUGH FIRST BOOK WILL BE OPEN TO DELEGATES FOR $
DONATIONS: MAY - SEPTEMBER.
Toiletries Drive:
Delegates can collect or bring toiletries from home or their hotel and drop them off
at the Food Bank Booth during the NEA RA. These toiletries will be given to local
shelters and families in need in the Host City.
Food Drive:
Delegates can drop off food and money at the Food Bank Booth during the NEA
RA that will be donated to the Host City Food Bank. State delegations are
encouraged to be creative in their fundraising effort to support this cause. This has
been an NEA tradition since the 1970s!
Each year delegates have the opportunity to VOLUNTEER part of their time by
participating in organized activities that give back to the Host Community. The
NEA Community Outreach Committee plans volunteer opportunities for the two
days before the NEA RA. These opportunities may vary from city to city, but in
past years the following activities have been available.

22 | P a g e

Food Bank Booth: Junka Ezkai Je43@hotmail.com

Volunteers will man the booth during the RA to talk to delegates, plus collect and
organize contributions. Contributions of school supplies, books, toiletries, food,
and money will be donated to local organizations.
Food Bank or other available activity: Cathy Savage
csavage55@gmail.com
Volunteers will work at a local food bank. They may sort and organize food for
distribution, build shelves, or whatever needs to be done. If the food bank in the
host city is unavailable another activity will be chosen.

Serve a Meal: Karen McInnis mcinn002@tc.umn.edu

Volunteers will help prepare and serve a meal to underprivileged community
members through a shelter, mission, or other organization.

Habitat for Humanity and Restore: Mary Kennedy

mary_kennedy@hboe.org
Volunteers will work at a HFH Restore or build site, if one is available. Volunteers
may paint, hammer, drill, put up siding, move dirt, or whatever is needed. If no
HFH opportunity is available, the committee will do their best to find some other
outdoor activity for volunteers.
Ronald McDonald House: Lynda Currington
Lynda.currington@jefferson.kyschools.us
Volunteers may help clean, sanitize, and/or organize playrooms, or whatever is
needed to be done at a local Ronald McDonald House.
Local Teacher Supply Store: Renee Beverly rbeverly_2000@yahoo.com
Volunteers may help clean, stock, organize, and categorize teaching materials for
teachers, staff, and students in local schools in need.

Donations
Delegates, especially those new to an RA, are frequently surprised by the number
of times they are asked for money. Many state associations and many causes
near and dear to the hearts of educators use the RA to solicit donations either
directly or with sales of items that are usually impossible to pass up. Delegates
come home with wonderful gift items related to education and usually enough Tshirts to last for years.

23 | P a g e

National Education Association Blood Drive

Saturday and Sunday, July 2-3
10:00 a.m. 3:30 p.m.
Convention Center, Level 2, Hall A
Please call 1-800-RED-CROSS or sign up online at www.redcrossblood.org and
search by sponsor code NEA DC to make your life saving donation!
Eligibility questions, call 1-866-236-3276.

24 | P a g e

NEA Fund for Children and Public

Education Political Action Fundraising at the National Level
WEA members have a long history of being members of NEAs political action
committee: NEA Fund for Children and Public Education. The main fundraising
event for the NEA Fund for Children and Public Education happens each year at
the Representative Assembly. Delegates are asked to make voluntary
contributions to this fund vital to public education advocacy.
Most delegates try to raise some money for this fund before leaving for the RA in
order to assist NEA in reaching the goal of $185 per delegate. Sign up new NEA
Fund for Children and Public Education members from your district, gather
donations, and bring them with you to the RA. Give your collection envelope to
Pam Fuelling at our first caucus meeting on July 2. All this effort will be credited to
you and to the Washington delegation.
Remember, you are only allowed to donate $100 in cash at NEA RA. NEA Fund
Kiosks will be at the RA for delegates to make credit or debit card contributions.
The kiosk is the greenest and most secure way for delegates to make credit card
contributions.
Look for an information packet and collection envelope arriving in your US mail on
fundraising for the NEA Fund for Children and Public Education. If you have
questions about political fundraising, contact Stephen Miller, WEA Vice President
(smiller@washingtonea.org). While at the RA or our caucus meetings, contact
Pam Fuelling, fundraising co-captain and co-chair of our NEA Convention Work
Team.
Funds raised at our caucus silent auction and State Contact auction go toward the
NEA-FCPE.

25 | P a g e

Fundraising FAQs
Q. What "counts" toward a delegate's suggested voluntary contribution of
$185?
All contributions received by The NEA Fund after the end of the 2016 RA
through the end of the RA this year, that are attributable to an individual
delegate, (excluding funds raised in conjunction with the 2016 RA) will count
toward that delegate's 2016 RA goal.
Q. Will delegates still get credit for one time contributions collected from
others?
Yes, our credit system is still in place. To receive credit you must collect the
contribution and the name, address, employer, occupation, date and amount.
Send it to The NEA Fund, bring it to RA or send within 30 days if it's $50 or
under and within 10 days if it's over $50.
Q. What is The NEA Fund RA Kiosk?
NEA Fund RA Kiosks are a way delegates can make instant and easy voluntary
contributions to The NEA Fund. Delegates will simply swipe their delegate ID,
swipe their credit or debit card, select an amount, and receive printed receipts
for RA captains and record keeping.
Q. How will State Affiliate totals be recognized?
All contributions received during the 2015-16 fundraising year will be
recognized and celebrated at the 2016 RA. All funds collected at the 2016 RA,
Leadership Conferences, State RAs and other events, as well as all funds
contributed via Payroll Deduction, EFT, or Continuous Credit Card will also
count equally toward the 2016 RA awards.
Q. What awards will be given at the 2016 RA?
The four awards at the 2016 RA are:
1. Total Dollars Contributed by Delegates for the 2015-16 Fundraising Year.
2. Highest Average per RA Delegate for the 2015-16 Fundraising Year.
3. Highest Dollar per Member Average for the 2015-16 Fundraising Year.
4. Total Dollars Raised by an Affiliate for the 2015-16 Fundraising Year.
The top five state affiliates in each of the categories will be recognized daily.

26 | P a g e

Annual Meeting Offices at Convention Center

Name
Annual Meeting
Campaigns & Elections/Center for
Organizing
Childcare
Credentials Committee Office
Elections Committee Office
Emergency Medical
Host Committee
Information Booth
Information Technology Services
Office
NEA Member Benefits
Physically Challenged Services
Production/Material Distribution
Registration
Shuttle Office

Location
204 ABC

Telephone
1-202-249-4003

202 A

1-202-249-4004

143 and 144

154 AB
140 AB
156
152 AB
Hall B -- July 2-3
Hall D July 4-7

1-202-249-4005
1-202-249-4009
1-202-249-4025
1-202-249-4014
1-202-249-4011

204 C

1-202-249-4028

103 AB
102 B July 2-3
Hall D July 4-7
Hall B
Hall B
102 A

1-202-249-4010

1-202-249-4019

1-202-249-4018
1-202-249-4021
1-202-249-4017
1-202-249-4020

Sharon Closson, WEA Meeting Planner and State Coordinator

~ Cell phone 509-990-9516 ~

Delegate Website for everything 2016 NEA RA ~ http://ra.nea.org

Make travel on Metro easier:

Visit the Metro web site, www.wmata.com
Use an app or sign up to receive Metro alerts
https://wmat.com/rider_tools/ealerts/index.cfm

27 | P a g e

Post Offices
Benjamin Franklin Post Office
1200 Pennsylvania Avenue NW ~ 1-202-523-2386 ~ open until 5:00 p.m.
US Post Office
800 K Street NW ~ 1-202-842-2309 ~ open until 5:00 p.m.

Liquor Stores
Central Liquor Store
625 E Street NW ~ 1-202-737-2800 ~ open until 9:00 p.m.
Washington Wine & Liquor
1200 E Street NW ~ 1-202-737-7876 ~ open until 7:00 p.m.
Press Liquors
527 14th Street NW #257 ~ 1-202-638-2080 ~ open until 9:30 p.m.

Grocery Stores
Whole Foods Market
1440 P Street NW ~ 1-202-332-4300 ~ open 7:00 a.m. to 10:30 p.m.
Trader Joes
1101 25th Street NW ~ 1-202-296-1921 ~ open 8:00 a.m. to 10:00 p.m.
Giant Food
1400 7th Street NW ~ 1-202-238-0180 ~ open 6:00 a.m. to midnight

28 | P a g e

Dining Options
In JW Marriott Hotel:
Starbucks
Open for breakfast, lunch and dinner ~ open 6:00 a.m.
Avenue Grill ~ offers excellent views of Pennsylvania Avenue, as well as freshly
prepared salads, seafood, and steaks.
Open for breakfast, lunch and dinner ~ 6:30 a.m.
1331 Lounge ~ offers a taste of America, with casual evening dining and a
welcoming restaurant atmosphere.
Open for dinner
Chef's Market ~ satisfies both your appetite & passionate approach to food, crafted
with personalized care & packaged creatively for portability. Delivers freshly
prepared, locally-inspired food to your room that celebrates wellness &
sustainability
Open for breakfast, lunch and dinner ~ open 6:00 a.m.

Early morning breakfast options outside our hotels:

Brueggers Bagels
505 9th Street NW ~ 1-202-393-1663 ~ open 5:30 a.m. to 5:00 p.m.
Astro Donuts & Fried Chicken
1308 G Street NW ~ 1-202-809-5565 ~ open 7:30 a.m. to 5:30 p.m.
Panera Bread
1750 H Street NW ~ 1-202-772-2056 ~ open 6:00 a.m. to 8:00 p.m.
Corner Bakery Caf
529 14th Street NW ~ 1-202-662-7400 ~ open 7:00 a.m. to 6:00 p.m.
McDonalds
555 13th Street NW ~ 1-202-638-5933 ~ open 5:00 a.m.

29 | P a g e

More Options Nearby Also ask the Conceirge Desk at your hotel and at
the convention center for a recommendation and directions

Bobby Van's Steakhouse ~ American, 0.4 Miles ~ 1-202-589-0060

Part of a small chain of upscale chophouses serving steaks & other classic fare in
a clubby setting. Open for lunch and dinner ~ Casual dress code
Brasserie Beck ~ French, 0.7 Miles ~ 1-202-408-1717
Hip bar & restaurant featuring classics of Belgian cuisine & beer list with more
than 100 varieties. Open for lunch and dinner ~ Casual dress code
Chef Geoff's ~ American, 0.3 Miles ~ 1-202-464-4461
Creative twists on American dishes in a classic space that's kid-friendly & has an
active bar scene. Open for lunch & dinner ~ Dress code Dress Jeans
McCormick & Schmick's Seafood & Steaks ~ American, 0.5 Miles
~ 1-202-639-9330 ~ Upscale steak & seafood chain known for its clubby environs
& happy hour. Open for lunch & dinner ~ Dress code Dress Jeans
Bombay Club ~ Indian, 0.7 Miles ~ 1-202-659-3727
Posh old-world dining room delivering sophisticated Indian meals along with live
piano tunes. Open for lunch & dinner ~ Dress code Dress Jeans
The Oceanaire Seafood Room ~ Seafood, 0.2 Miles ~ 1-202-347-2277
High-end chain offering seafood, steaks & a deep wine list in sophisticated but
lively environs. Open for lunch & dinner ~ Dress code Smart Casual
Old Ebbitt Grill ~ Other, 0.2 Miles ~ 1-202-347-4800
Iconic tavern offering American meals, including popular oyster specials, in
Victorian-style digs. Open for breakfast, lunch & dinner ~ Dress code Casual
The Hamilton ~ Other, 0.1 Miles ~ 1-202-787-1000
Trendy American eatery with a late-night menu plus plenty of room for a live
music space downstairs. Open for lunch & dinner ~ Dress code Smart Casual
Intercontinental, The Willard Washington DC ~ 1-202-628-9100
1401 Pennsylvania Avenue NW
Moes Southwest Grill ~ 1-202-393-0699 ~ open until 7:00 p.m.
1331 Pennsylvania Avenue

30 | P a g e

2016 NEA Shuttle Bus Routes

Route & Color
Hotel and State Delegation and Boarding Location
1
Hilton Crystal City ~ Kansas, Alabama
Red
(curbside on South Clark Street)
2399 Jefferson Davis Highway; Arlington, VA 22202
(Metro option
Westin Crystal City ~ Oregon, Alaska
available)
(curbside on South Eads Street)
1800 Jefferson Davis Highway; Arlington, VA 22202

2
Blue

The Liaison Hotel ~ Indiana

(curbside on New Jersey Avenue, NW)
415 New Jersey Avenue NW; Washington, DC 20001

3
Green

Fairmont Washington ~ Connecticut, Federal

(curbside on M Street)
2401 M Street; Washington, DC 20037

Washington Marriott Georgetown ~ Maryland

(curbside on 22d Street, NW)
1221 22d Street NW; Washington, DC 20037

Melrose Georgetown Hotel ~ Delaware

(curbside on Pennsylvania Avenue, NW)
2430 Pennsylvania Avenue NW; Washington, DC 20037

4
Yellow
(Metro option
available)

The Dupont Circle Hotel ~ Kentucky, Maine

(on Dupont Circle at New Hampshire Avenue, NW)
1500 New Hampshire Ave NW; Washington, DC 20036

Hotel Palomar ~ New Hampshire, Missouri

(curbside on P Street, NW)
212 P Street NW; Washington, DC 20037

Renaissance Mayflower Hotel ~ Arizona, Louisiana

(curbside in DeSales Street)
1227 Connecticut Avenue NW; Washington, DC 20036

5
Orange
(metro option
available)

Washington Marriott Wardman Park ~ New Jersey, South

Dakota, North Dakota, Wyoming, Idaho, Montana, Virginia,
Ohio
(24th Street entrance)
2660 Woodley Road NW; Washington, DC 20008

6
Pink

Washington Hilton ~ Illinois, Massachusetts

(curbside on T Street Terrace Entrance)
1919 Connecticut Avenue NW; Washington, DC 20009

7
Grey
(Metro option
available)

Omni Shoreham ~ Wisconsin, Tennessee, Nebraska,

Pennsylvania, Utah, New York
(Parkview Entrance)
2500 Calvert Street NW; Washington, DC 20008

31 | P a g e

8
Brown

Capital Hilton ~ Iowa, North Carolina, Minnesota

(curbside on 16th Street, NW)
1001 16th Street NW, Washington, DC 20036

Walking Hotels Renaissance Washington ~ South Carolina, Rhode Island,

(no shuttle
Mississippi, West Virginia, Vermont, Arkansas, Georgia
999 9th Street NW; Washington, DC 20001
service)
Grand Hyatt Washington ~ Texas, Florida
1000 H Street NW; Washington, DC 20001

Marriott Marquis ~ California, NEA Headquarter Hotel

901 Massachusetts Avenue NW; Washington, DC 20002

Embassy Suites Convention Center ~ Nevada, New Mexico

900 10th Street NW; Washington, DC 20001

Metro Only

Crystal Gateway Marriott ~ Colorado, Michigan

1700 Jefferson Davis Highway; Arlington, VA 22202

Crystal City Marriott ~ Oklahoma, Hawaii

1999 Jefferson Davis Highway; Arlington, VA 22202

JW Marriott ~ Washington
1331 Pennsylvania Avenue NW; Washington, DC 20004

W Washington Hotel ~ Washington

515 15th Street NW; Washington, DC 20004

32 | P a g e

Walking Directions from JW Marriott to the Convention Center

(approximately a 15 to18 minute walk)

Walk north on 14th Street NW toward F Street NW

Turn right onto New York Avenue NW
Turn slight left onto walkway
Proceed northeast through Mount Vernon Square
Turn right onto Mount Vernon Place NW

33 | P a g e

Walking Directions from JW Marriott to Metro Center Station

(approximately an 8 minute walk)
Metro Center Station is near the JW Marriott.
Gallery Place Chinatown Station is at the convention center.
Both stations have more than one entrance and more than one exit.
Use http://www.wmata.com/rider_tools/tripplanner
Walk north on 14th Street NW toward F Street NW
Walk F Street NW to 12th Street NW
Turn left onto 12th Street NW to G Street NW
Turn right onto G Street NW
Metro Route Options from Metro Center Station to convention center:
OPTION 1 ~ approximately 2 minute transit plus walk
Walk 0.31 mile E from METRO CENTER STATION to GALLERY PLACE
CHINATOWN METRO STATION
Walk approx. 3 blocks E on G St NW
Turn sharp right on 9th St NW.
Walk a short distance S on 9th St NW
Enter station using 9TH ST NW & G ST NW entrance
RAIL DEPARTS FROM GALLERY PLACE CHINATOWN METRO
STATION
BOARD YELLOW LINE Rail towards FORT TOTTEN
ARRIVE MT VERNON SQ/7TH ST-CONVENTION CENTER

OPTION 2 ~ approximately 12 minute transit

RAIL DEPARTS FROM METRO CENTER METRO STATION
BOARD RED LINE Rail towards SILVER SPRING
ARRIVE GALLERY PLACE CHINATOWN METRO STATION
RAIL DEPARTS FROM GALLERY PLACE CHINATOWN METRO
STATION
BOARD GREEN LINE Rail towards GREENBELT
ARRIVE MT VERNON SQ/7TH ST-CONVENTION CENTER
34 | P a g e

OPTION 3 ~ approximately 2 minute transit plus walk

RAIL DEPARTS FROM METRO CENTER METRO STATION
BOARD RED LINE Rail towards GLENMONT
ARRIVE GALLERY PLACE CHINATOWN METRO STATION
Walk 0.40 mile N to WASHINGTON CONVENTION CENTER
Exit station using 7TH ST NW & H ST NW exit
Walk approx. 4 blocks N on 7th St NW.

35 | P a g e

Metro System Map ~ http://www.wmata.com/rail/maps/map.cfm?

36 | P a g e

37 | P a g e

38 | P a g e

39 | P a g e

40 | P a g e

~ Safety Tips ~

Note emergency contact information on the reverse side of your

name badge!
Exchange cell phone numbers with your NEA Delegate buddy.
Do not carry the little folder given to you when checking into the hotel.
It holds your room key card with the name of the hotel and your room
number!
Familiarize yourself with hotels evacuation plan & the closest exits
from your room.
Familiarize yourself with the emergency exits at the convention
center.
Never leave laptops or other electronic devices unattended.
Remember to pack chargers for your cell phone, ipad, laptop, etc.
Be aware of surroundings and other people.
When away from the RA events, remove your credentials badge
your name tag.
Never flash sums of money or expensive items in public.
Dont place your purse on the back of your chair in public areas.
Use hotel safe deposit boxes for valuables.
Travel in groups where possible.
When using an ATM, use one in a well-lighted, populated area,
preferably in the company of other people.
Regardless of how secure a convention center environment may
appear, keep your valuables in a safe place where you can keep an
eye on them at all times.
Use security locks when in your hotel room.
Never open your hotel room to a stranger. Verify a visit by hotel
personnel with the front desk.
Beware of distractions set up by potential pickpockets on the street or
in crowds.
Carry money separately from credit cards.
Carry purses close to your body and wallets in secure pockets.
Avoid poorly lighted areas.

41 | P a g e

Medical Information for Convention Center & Hotel Area

Closest Hospitals

George Washington University Hospital (13.6 miles) open 24 hours

900 23d Street NW; Washington, DC 20037 ~ 1-202-715-4000
MedStar Georgetown University Hospital (12.7 miles)
3800 Reservoir Road NW ~ 1-855-633-0364
MedStar Washington Hospital Center (16.2 miles) open 24 hours
110 Irving Street NW; Washington, DC 20010 ~ 1-855-546-1686
Virginia Hospital Center
1701 North George Mason Drive; Arlington, VA 22205 ~ 1-703-558-5000
Sibley Memorial Hospital
5255 Loughboro Road NW ~ 1-202-537-4000
Childrens National Medical Center
111 Michigan Avenue NW; Washington, DC ~ 1-202-476-5000
Private Ambulance Service

Life Star Response Ambulance

Washington, DC 20011 ~ 1-202-726-0190
Pharmacies / Drug Stores

CVS Pharmacy ~ open 24 hours

1275 Pennsylvania Avenue NW ~ 1-202-638-4583
CVS Pharmacy (15.2 miles) ~ open 24 hours
400 Massachusetts Avenue NW ~ 1-202-289-2236
Walgreens ~ open until 6:00 p.m.
1325 14th Street NW ~ 1-202-332-8811
Walgreens (15 miles) ~ open until midnight
801 7th Street NW ~ 1-202-789-5345

42 | P a g e

Dental Services

DC Dental Spa Emergency ~ (24 hours same day)

730 24th Street NW, Suite #9 ~ 1-202-759-2434
Capital Dental at Sibley (12.3 miles)
5215 Loughboro Road NW ~ 1-202-244-5792
DC Dental Society (14 miles)
2025 M Street NW, Suite 800 ~ 1-202-367-1163
St Elmo Crawford DDS & Associates (17.3 miles)
1922 Benning Road NE ~ 1-202-399-2244
Eyeglass Repair

The Frame Mender-Eyeglass Frame Repair Centers (14.1 miles)

750 17th Street NW ~ 1-202-537-7000
Georgetown Optician (13.2 miles)
1307 Wisconsin Avenue NW ~ 1-202-337-8237
Fashion Optical (14.7 miles)
1766 Columbia Road NW ~ 1-202-483-0208
Medical Devices

Lenox Medical Supply Scooter Rental Service (14.8 miles)

1712 14th Street NW ~ 1-202-387-1960
New Hampshire Pharmacy and Medical Equipment
5001 New Hampshire Avenue NW ~ 1-202-726-3100
Scooter Plus Rentals ~ 1-866-474-4356 tollfree or at their website
www.lenoxmedicalsupply.com/reservation

43 | P a g e

Emergency Information
Delegtes are encouraged to complete the section
Delegate Emergency Contact Information on the
back of their delegate badge
as soon as they receive their lanyards at registration.
To report an emergency
AT THE Walter E. Washington Convention Center
First, stop anyone with a radio to report the emergency to
Security and to the NEA Annual Meeting Office
If no one is available by radio, dial 3333 from a house phone
or office phone or call 1-202-249-3333 from a cell phone
To report an emergency from the RA Floor, use the red phones
located at the entrance of the RA
For medical emergencies in the RA, provide the closest
microphone number and display the orange flag located at the
podium to further assist responders in locating the emergency
For minor incidents / first aid, contact NEA Emergency
Medical, Room 156, 1-202-249-4014

If you need to contact Sharon Closson, WEAs Meeting Planner

Call her cell phone 1-509-990-9516

44 | P a g e

NOTES & MEMORIES

45 | P a g e

46 | P a g e