Woodhill School

Prepared By

Education Services Ltd

Disclaimer of Liability
Education Services Ltd has compiled the monthly financial statements set out in this management
report from records, information and instructions furnished by the above named client. As our service
arrangement does not include an audit function, we do not accept responsibility for the accuracy or
completeness of the material supplied from which these statements have been compiled.
These financial statements have been prepared at the request of, and for the purposes of, our client
only. Neither we, nor any of our employees, accept any responsibility on any ground whatsoever to
any other person, should the records, information, or instructions furnished to us be incorrect or
otherwise deficient in any way.

Education Services Ltd

Whangarei
28 Reyburn House Lane
PO Box 1793

P 09 4382337
F 09 4382338
E whangarei@educationservices.co.nz

Auckland
515A Mount Wellington Highway
PO Box 105165

P 09 5851671
F 09 5851672
E auckland@educationservices.co.nz

Hamilton
21 Empire Street
Private Bag 3023

P 07 8472672
F 07 8472482
E hamilton@educationservices.co.nz

Rotorua
1277 Haupapa Street
PO Box 2182

P 07 3494106
F 07 3494128
E rotorua@educationservices.co.nz

New Plymouth
6 Bayly Road
PO Box 46

P 06 7575489
F 06 7588385
E newplymouth@educationservices.co.nz

Wanganui
176 Glasgow Street
PO Box 4003

P 06 3490903
F 06 3450713
E wanganui@educationservices.co.nz

Lower Hutt
497 Hutt Road
PO Box 39151

P 04 5895533
F 04 5895580
E lowerhutt@educationservices.co.nz

The information contained within this Management Report relating to the salaries of Board employees is personal and as such is governed by the Privacy Act 1993.

Woodhill School
Commentary

Management Report 31 July 2016

Income
You have received 3 out of 4 Operation Grant deposits so far this year.
Your next Operating Grant instalment is due in October.
As at 31 July 2016 we note Grant Income is 74% of what was budgeted for.
Your Local Funds and Interest are 100% of what was budgeted for.
Your Trading and Other Accounts have contributed a surplus of $311 for the year to date.

Expenditure
As at 31 July 2016 you have spent 47% of what you had budgeted for the year.
This compares with 58% of the calendar year gone.

Financial Position
Actual Available Funds as at 31 December 2015 were $10,579
Budgeted Available Funds at 31 December 2016 are ($37,371)
Actual Available Funds as at 31 July 2016 are $14,658
Budgeted Available Funds as at 31 July 2016 are ($16,248)
*Note: Available Funds are calculated as Working Capital less Term Cyclical Maintenance

Staff Banking
Staff Banking as at Sue Report Number 0617 is over used by 0.73 ($1,852).
Schools manage their staffing entitlement to best meet the teaching and learning needs of their school. Over
usage of staffing entitlement must be budgeted for and under usage used before the gazetted date in pay period
26 to meet the teaching and learning needs of your school.

Disclaimer

This commentary is to be read in conjunction with, not instead of, your full management report.

Report Name: Monthly Management Report

Entity: 929

Page: 2 of 25

Date Effective: 31 July 2016

Date/Time Created: 11/08/2016 16:49

Woodhill School
Commentary

Items of Significance 31 July 2016

Description

Code

YTD

Budget

Variance

C515

1,190

(1,190)

Note

Income
None.

Expenditure
None.

Financial Position
ICT Equipment

Not Budgeted

(2 x flat screen TVs)

Our IT budget provides support, trouble shooting, professional development and equipment to
ensure we have access to 21st century teaching and learning tools, pedagogy and capability.
Education services have recoded this purchase as an asset with a code C515, rather than to the
budget we indicated on the accounts form.
I have since requested that they change it to the code we allocated.

Report Name: Monthly Management Report

Entity: 929

Page: 3 of 25

Date Effective: 31 July 2016

Date/Time Created: 11/08/2016 16:49

Woodhill School
Overview

Graphical Analysis 31 July 2016

Income

Administration

$200,000

$80,000

$150,000

$60,000

$100,000

$40,000

$50,000

$20,000

$0

$0
Feb
Jan

Apr
Mar

Jun
May

Aug
Jul

Oct
Sep

Dec

Feb

Nov

Jan

Total Operating Expenditure

Apr
Mar

Jun
May

Aug
Jul

Oct
Sep

Dec
Nov

Working Capital less Term Cyclical Maintenance

$200,000

$40,000

$150,000

$20,000

$100,000

$0

$50,000

($20,000)

$0

($40,000)
Feb
Jan

Apr
Mar

Jun
May

Aug
Jul

Oct
Sep

Dec

2016 Budget

Report Name: Monthly Management Report

Entity: 929

Feb

Nov

Jan

2016 Actual

Page: 4 of 25

Apr
Mar

Jun
May

Aug
Jul

Oct
Sep

Dec
Nov

2015 Actual

Date Effective: 31 July 2016

Date/Time Created: 11/08/2016 16:49

Woodhill School
Overview

Graphical Analysis 31 July 2016

Lease & Loan Payments
$14,000
$12,000
$10,000
$8,000
$6,000
$4,000
$2,000
$0
Feb
Jan

2016 Budget

2016 Actual

Apr
Mar

Jun
May

Aug
Jul

Oct
Sep

Dec
Nov

2015 Actual

Last Year To Date

Payroll
( 37 % )

Property
( 26 % )
Administration
( 15 % )

Learning
(8%)

Depreciation
( 14 % )

Year To Date

Payroll
( 33 % )
Learning
(6%)

Budget

Property
( 25 % )

Payroll
( 36 % )

Property
( 27 % )

Administration
( 18 % )

Depreciation
( 18 % )

Learning
(4%)

Administration
( 22 % )

Depreciation
( 12 % )

* Payroll includes only those costs coded to the 1400, 2500 or 3400 code ranges.

Report Name: Monthly Management Report

Entity: 929

Page: 5 of 25

Date Effective: 31 July 2016

Date/Time Created: 11/08/2016 16:49

Woodhill School
Summary

Income Statement 31 July 2016

2015

2016

YTD

Year

Description

Code

Month

YTD

Budget

Variance

Income
84,251

154,209

Government Grants

6,918

60,288

81,257

(20,969)

74

Investment Income

936

1,559

18,791

18,421

631

5,805

(1,224)

667

$103,384

$180,661

78

621

1,000

(379)

62

Fundraising

830

1,300

(470)

64

Activities

839

839

Stationery Surplus / (Deficit)

311

250

61

124

$6,996

$62,890

$83,807

($20,917)

Total Income

75%

Administration
2,254

3,666

Communication Expenses

(100)

2,496

Board Of Trustee Expenses

1,958

4,100

2,142

48

86

620

1,740

1,120

(1)

5,041

Audit Costs

36

5,800

5,800

2,015

4,676

Consumables

229

3,922

8,400

4,478

47

16,835

38,911

1,214

11,156

22,340

11,184

50

7,273

9,968

291

5,229

9,244

4,016

57

$28,276

$64,757

$1,820

$22,885

$51,624

$28,740

1,276

4,847

10,635

5,787

46

774

3,809

9,620

5,811

40

Rates

650

650

Staff Expenses
General
Operating Leases

44%

Property Maintenance
8,580

16,906

5,488

9,066

411

Cleaning & Sanitation

Energy

650

1,230

Grounds

520

3,000

2,480

17

4,786

7,624

Repairs & Maintenance

2,084

4,901

2,816

43

3,875

6,165

Staff Wages

Bus Expenditure

15,850

660

4,625

7,925

3,300

58

$23,380

$57,251

$2,710

$15,886

$36,731

$20,844

Cyclical Maintenance

43%

Depreciation
10,451

18,579

611

$10,451

$19,190

Depreciation

2910

1,821

11,427

16,000

4,573

Impairment of Accounts Receivable

2926

$1,821

$11,427

$16,000

$4,573

Report Name: Monthly Management Report

Entity: 929

Page: 6 of 25

71
0

71%

Date Effective: 31 July 2016

Date/Time Created: 11/08/2016 16:49

Woodhill School
Summary

Income Statement 31 July 2016

2015
YTD

2016
Year

Description

Code

Month

YTD

Budget

Variance

Learning Resources
800

800

Staff Development

2,745
0

2,745

Library

246

1,271

R&M Minor Equipment

1,011

2,197

Teaching Resources

875

7,563

11,037

1,214

9,533

960

1,856

580

(6,949)

$13,658

$12,957

$75,765

$154,155

$27,620

$26,505

Personnel
Operating Leases

3,300

3,300

500

254

49

1,000

1,000

3,869

2,994

23

25,554

16,021

37

832

1,920

1,088

19

1,901

(5,700)

(7,601)

(33)

$1,233

$13,388

$30,443

$17,056

44%

Total Expenditure

$7,583

$63,585

$134,798

$71,213

47%

Net Surplus / (Deficit)

($587)

($695)

($50,991)

$50,296

Extra Curricular Activities

43

Other Outgoing Cash

10,871

26,693

Capital Items - Cash Additions

8,913

13,044

Lease/Loan Payments

$19,784

$39,737

Report Name: Monthly Management Report

Entity: 929

Page: 7 of 25

1,190

(1,190)

0%

446

6,430

12,959

6,529

50%

$446

$7,620

$12,959

$5,339

Date Effective: 31 July 2016

Date/Time Created: 11/08/2016 16:49

Woodhill School
Summary

Balance Sheet 31 July 2016

2015
July

2016
December

Description

Code

July

Current Assets
53,969

52,246

21,323

22,808

900

300

ASB Cheque Account

9000

47,699
22,990

ASB 50

9001

Classroom Floats

9028

300

Petty Cash

9029

300

611

300

Accounts Receivable

9115

280

Novopay Errors

9116

1,565

Prepayments

9117

49
967

1,565

774

975

2,269

2,269

Finance Lease Interest

9118

657

2,572

Staff Banking Underuse

9120

1,973

Stock on Hand

9127

1,973

$80,803

$85,008

$75,823

Current Liabilities
0

866

5,798

Leave Accrual

9314

866

Accrued Audit Fee

9319

(88)

18,036

Operational Grant In Advance

9325

13,836

7,608

7,608

Equico - ICT Equipment Maturity: 30/04/17

9331

7,608

5,351

5,351

Leasing Solutions - Copier Maturity: 20/07/19

9332

5,351

22,525

16,206

Accounts Payable

3,763

1,150

21,600

Goods and Services Tax

2,804

$57,283

$58,579

$40,689

$26,429

$35,134

MOE Funded Projects

10,312

Working Capital
$23,520

Non-Current Assets
89,937

102,736

1,529

1,529

$91,466

$104,265

Fixed Assets

92,500

9388

Finance Lease Interest

562

$93,062

Non-Current Liabilities
0

15,850

5,706

3,804

Cyclical Maintenance Provision

9429

20,475

Equico - ICT Equip Maturity: 30/04/17

9431

496

Leasing Solutions - Copier Maturity: 20/07/19

9432

16,054

13,824

$21,760

$33,478

$31,674

10,703

$97,216

$96,522

Net Assets
$93,226

Public Equity
65,606

65,605

Public Equity At The Start Of The Year

9500

5,106

Moe Snup Contribution

9507

27,620

26,505

Net Surplus / (Deficit)

$93,226

$97,216

Report Name: Monthly Management Report

Entity: 929

97,217
0
(695)

$96,522

Page: 8 of 25

Date Effective: 31 July 2016

Date/Time Created: 11/08/2016 16:49