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SIT_005 Procurement of Fixed Assets via Capex Investment Order

Through Purchase Order


Module

Finance and Controlling & Procurement

Scenario AA- Asset Life Cycle Management (Acquisition) & Procurement

Section I: Administrative Details


Ownership
Project
Core Team

Clear View
Approval Date

Comments

Approval Date

Comments

Vikash N

Functional Consultant
Kedar Landge/Sanjeev
Rastogi

Section II: Overview of Scenario


Scenario

Description/Business Case

Process Owner

Procurement of Fixed Assets via


Purchase order with Investment
Order

Asset Procurement Lifecycle

George Levesanos

Sub Process Owner

Variants
Variant 1
Variant 2
Variant 3
Variant 4
Variant 5
Variant 6

Acquisition of Fixed Asset (Capex Order with AuC


Settlement) Dollar Settlement
Acquisition of Fixed Asset (Capex Order with AuC
Settlement) Percentage Settlement
Acquisition of Fixed Asset (Capex Order with AuC
Settlement) Dollar Settlement With Sub numbers
Purchase account assigned to Internal Order, shop by
user
Additions Subsequent Cost or Revenue Tax or freight
coming through after asset has been created
Create & Change Asset Location change
Page 1 of 15

SIT_005 Procurement of Fixed Assets via Capex Investment Order


Through Purchase Order
Module

Finance and Controlling & Procurement

Scenario AA- Asset Life Cycle Management (Acquisition) & Procurement


Variant 7

Reversal of Asset Transactions Erroneous capitalization


of Assets

Setup Data / Master Data

Data Object

Values

Company Code

2001 / 3015

Asset Classes

As Per
Enclosed
Work Sheet

Cost Centers
GL Accounts
Vendor Master
Capex Order Type
Asset values for Scrapping
and retirement scenarios
RICEFW Objects

Description

Comments and Notes

Asset class
FINAL.xlsx

Business to Provide
Business to Provide
Business to Provide
Z100
Business to Provide
I045

I045 interface does not create asset location.


Separate Object required.

Page 2 of 15

SIT_005 Procurement of Fixed Assets via Capex Investment Order


Through Purchase Order
Module

Finance and Controlling & Procurement

Scenario AA- Asset Life Cycle Management (Acquisition) & Procurement

Section III: Scenario Processing


Variant 1 Acquisition of Fixed Asset (Capex Order with AuC Settlement) Dollar Settlement
Variant 2 - Acquisition of Fixed Asset (Capex Order with AuC Settlement) Percentage Settlement
Variant 3 Acquisition of Fixed Assets (Capex Order with AuC Settlement) Dollar Settlement with Asset Sub Numbers
Variant 4 - Purchase account assigned to Internal Order, shop by user

N
o

Business Process
Steps /
BPP No
Create Asset Master
Data

Securit
y Role

Trans. Input Data/ Special


Code Information

AS01

Create Asset under Construction


Asset class: 3000
Company Code: 2001
Asset class: 3100
Company Code: 2001
Asset class: 3200
Company Code: 2001
Order Type: Z100

Expected
Result

Actual
Result

Tested
By

OK /
Error

FICO
Validation
required
No

Asset No.
****
created.

No

Enter Parameters:
Short Text: Capex Order for AuC
Company Code: 2001
Profit Centre:1003
2

Create Internal Order

KO01

Order No.
Create
Settlement
Rule
for
****
settlement to Assets.
created.
Settlement Receiver: Asset No.
Settlement Parameter : Percentage
Settlement
Create enough internal orders so
that AUC can be settled to 19
assets (each asset per asset class)
Page 3 of 15

SIT_005 Procurement of Fixed Assets via Capex Investment Order


Through Purchase Order
Module

Finance and Controlling & Procurement

Scenario AA- Asset Life Cycle Management (Acquisition) & Procurement


N
o

Business Process
Steps /
BPP No

Order Budgeting

Release internal order


for posting

Create Material
(Serialized)

Create Info record


(optional)

Securit
y Role

Trans. Input Data/ Special


Code Information

KO22

KO02

MM01

ME11

Expected
Result

Enter Order No.


Fill in the Overall and yearly Budget CO
Document
values for this Order,
No
Value in 2009 10000 USD
Posted.
Overall Value 10000 USD
Order
Enter order no
status
In the control tab
changed to
Set the system status to release
relasesed
Enter Industry sector-N
Material Type-ZTRK
PlantMaterial
(select views)
Master
Material Description
Created
Base Unit of Measure
with
Material Group
Material
Purchase Value Key
Type
Purchase Order Text
-ZTRK
Serial no. profile- Z005
Material
Valuation Class-2000
NumberMoving price
xxxxxxxxxx
Save.
Enter Vendor
Info record
Material
Created
Purchasing Org.-1000
with
Info Record Category- Standard
number
xxxxxxxxxx
Pl. Deliv. Time
Purch. Group
Standard Qty
Net Price

Actual
Result

Tested
By

OK /
Error

FICO
Validation
required
Yes

No

No

No

Page 4 of 15

SIT_005 Procurement of Fixed Assets via Capex Investment Order


Through Purchase Order
Module

Finance and Controlling & Procurement

Scenario AA- Asset Life Cycle Management (Acquisition) & Procurement


N
o

Business Process
Steps /
BPP No

Securit
y Role

Trans. Input Data/ Special


Code Information

Expected
Result

Save
Click on Select Internal
Goods/Services in Select
Goods/Service Section

Employe
e

Actual
Result

Tested
By

OK /
Error

FICO
Validation
required
No

Select the Product XXXXXXXX


Enter the Quantity and Required of
fields values appropriately.
Add Item to the Shopping Cart.

Login
into
SRM
Portal
and
click on
Shop

Create Shopping cart

Assign Internal order for the that


item by going to Item Details
Cost Assignment Assign to
Select Order and enter Internal
Order Number
Go to Source of Supply/ Service
Agent Select the Purchase Info
Record displayed.
Enter SIT_005 in Description
Check for Approval Preview for any
approvers.

Approve Shopping
cart

Manager

Login
into
SRM

Click on Order
Select the Shopping Cart SIT_005
Select radio button Approve

Shopping
Cart is Fully
Approved.

No

Page 5 of 15

SIT_005 Procurement of Fixed Assets via Capex Investment Order


Through Purchase Order
Module

Finance and Controlling & Procurement

Scenario AA- Asset Life Cycle Management (Acquisition) & Procurement


N
o

Business Process
Steps /
BPP No

Securit
y Role

Employe
e
9

Check Shopping Cart


status

Convert Purchase
Requisition to PO
10
(only if SC was without
Source)

Trans. Input Data/ Special


Code Information
Click on Save.
Portal
and
Repeat the Process till all the
click on Approvers approver the Shopping
Approv Cart
er
Final Approver approves the
Shopping Cart
Login
into
Check for Shopping Cart XXX
SRM
Portal
Click on Items details and Select
and
Follow on Documents
click on
Check
Status
Enter Purchasing group
Select- Assigned purchase
requisitions Check Box.
ME57

Select-Assign Automatically,
Process Assignment

Expected
Result

Actual
Result

Tested
By

OK /
Error

FICO
Validation
required

No
Backend
PO
XXXXXXX
XXXX is
returned.
No
Purchase
Order
Created
with
Document
Type ZNB.

Save
11 Verify PO output

Go to-Messages
Add Message Type-ZNEU
Mediam-5
Partner Function-VN

PO
Transmitted
to Vendor
Email

No

Page 6 of 15

SIT_005 Procurement of Fixed Assets via Capex Investment Order


Through Purchase Order
Module

Finance and Controlling & Procurement

Scenario AA- Asset Life Cycle Management (Acquisition) & Procurement


N
o

Business Process
Steps /
BPP No

Securit
y Role

Trans. Input Data/ Special


Code Information

Expected
Result

Actual
Result

Tested
By

OK /
Error

FICO
Validation
required

Language-EN
Execute
Select Output Message
ME9F/
ME23N

Enter Goods receipt


12
(serialized material)

PO Number
Check Message Status as -1(Green
in PO Display)
Select-Goods Receipt, PO
Enter-Purchase Order,
Document Date
Posting Date
Delivery Note

MIGO
Item levelQty in Unit of Entry
Check-Item OK
Enter serial numbers
Save.

Display Actual Cost


13 Line Item for Internal
Order

KOB1

Enter parameters:
Order No.
Execute.

14 Enter

MIR7

Enter Company Code

Invoice

w.r.t.

Address

Yes

Material
Doc
GR
saved

Internal
Order
shows
a
debit
posting of
** $ for
Cost
Element
49299
Vendor

Yes

No
Page 7 of 15

SIT_005 Procurement of Fixed Assets via Capex Investment Order


Through Purchase Order
Module

Finance and Controlling & Procurement

Scenario AA- Asset Life Cycle Management (Acquisition) & Procurement


N
o

Business Process
Steps /
BPP No

Securit
y Role

Trans. Input Data/ Special


Code Information
Invoice date
Posting Date
Reference
PO Number
Amount, Currency
Check-Calculate Tax Automatically
Simulate Invoice
Save(Park Invoice)

Purchase Order

15

16

Invoice approval
Accounts Payable

Settlement of Capex
Orders to AUC

by

Workflo
w

KO88

17 Check Asset Values

AS03

18 Create Asset Master


Data

AS01

Expected
Result

Tested
By

OK /
Error

FICO
Validation
required

Invoice
Parked with
Invoice
Numberxxxxxxxxx

Invoice
posted
Enter parameters:
Settlement
Order No.
to AuC
Settlement Period:
successfull
Fiscal Year: 2009
y carried
Mode: Execute first in Test Run out.
Mode. Check for Results.
Asset No.
If OK, execute in Actual Run Mode.
Debited.
Acquisition
Enter Parameters
value
Asset No.
posted for
Co Code 2001
Asset No.
1100 Computers-personal
Asset No 1200 Computers-Servers
1300 Computers-Peripherals
1400 Network Eq
1500 Leasehold Improvements
1600 Capital Leases
1700 Furniture and Fixtures
Status of Invoice changed to Post

Actual
Result

Yes
Yes

Yes

No

Page 8 of 15

SIT_005 Procurement of Fixed Assets via Capex Investment Order


Through Purchase Order
Module

Finance and Controlling & Procurement

Scenario AA- Asset Life Cycle Management (Acquisition) & Procurement


N
o

Business Process
Steps /
BPP No

Securit
y Role

Trans. Input Data/ Special


Code Information

Enter Distribution Rule


19
in AUC Asset

AIAB

20 Settle AUC Asset

AIBU

21 Check Asset Values

AW01N

Expected
Result

1800 Internally Developed


Software
1900 Software-Purchased
2000 Satellite Related Eq
2100 Digital Cameras
2200 Photo production equip
2300 Camera Lenses and
accessories
2400 Audio and Video Eq
2500 Generators
2600 Vehicles
2700
Office & Other Eq
2800 Telephone Systems
2900 Testing Equipment
COMPANY CODE 2001/3015
For the said AUC assets enter the
receiving Assets with or without sub
number along with percentage or
amount splits if any
Enter the AUC to be settled and run
on Test mode, on verification of
result execute in real mode
Verify posted values and
capitalization date.

Actual
Result

Tested
By

OK /
Error

FICO
Validation
required

No

Yes
AUC value
transferred
to fixed
Assets

No

Page 9 of 15

SIT_005 Procurement of Fixed Assets via Capex Investment Order


Through Purchase Order
Module

Finance and Controlling & Procurement

Scenario AA- Asset Life Cycle Management (Acquisition) & Procurement

Page 10 of 15

SIT_005 Procurement of Fixed Assets via Capex Investment Order


Through Purchase Order
Module

Finance and Controlling & Procurement

Scenario AA- Asset Life Cycle Management (Acquisition) & Procurement


Variant 5 - Additions Subsequent Cost or Revenue Tax or freight coming through after asset has been created

N
o
1
2

Business
Process Steps /
BPP No
Enter Invoice w.r.t.
Purchase Order
Invoice approval by
Accounts Payable

Security
Role

Trans.
Code

Input Data/ Special Information

Expected
Result

MIR7

Enter the internal order


Invoice in Save as Complete status

No

Workflow

Status of Invoice changed to Post

Invoice
generated
Invoice
posted
Settlement
to
AuC
successfully
carried out.
Asset No.
Debited.
Acquisition
value posted
for Asset No.

Yes

Settlement of Capex
Orders to AUC

KO88

Check Asset Values

AS03

Enter
Distribution
Rule in AUC Asset

AIAB

Settle AUC Asset

AIBU

Check Asset Values

AW01N

Enter parameters:
Order No.
Settlement Period:
Fiscal Year: 2009
Mode: Execute first in Test Run Mode.
Check for Results.
If OK, execute in Actual Run Mode.
Enter Parameters
Asset No.
Co Code 2001

Actual
Result

Tested
By

OK /
Error

FICO
Validation
required
Yes

No

For the said AUC assets enter the


receiving Assets with or without sub
number along with percentage or
amount splits if any

No

AUC value
Enter the AUC to be settled and run on transferred
Test mode, on verification of result
to
fixed
execute in real mode
Assets
Verify a posted value which is a
subsequent cost.

Yes

No

Page 11 of 15

SIT_005 Procurement of Fixed Assets via Capex Investment Order


Through Purchase Order
Module

Finance and Controlling & Procurement

Scenario AA- Asset Life Cycle Management (Acquisition) & Procurement

Page 12 of 15

SIT_005 Procurement of Fixed Assets via Capex Investment Order


Through Purchase Order
Module

Finance and Controlling & Procurement

Scenario AA- Asset Life Cycle Management (Acquisition) & Procurement

Variant 6- Create & Change Asset Location change

N
o

Business Process
Steps /
BPP No

Security
Role

Trans.
Code

Input Data/ Special


Information

Expected Result Actual


Result

Enter details:
1

Receive added location

Run interface to change


Asset Location

Change cost center

Display Asset Data Time


dependent tab

Tested
By

OK / FICO
Error Validation
required
No

Z****

AS02

AS03

New location is updated in


Plant/location
is
Asset Master Record
updated
Asset Number
Cost
center
is
Asset sub number
changed
Company code - 2001
For Asset No.
changed
Enter the asset numbers
Plant/Location
value is shown

No
No
No

Page 13 of 15

SIT_005 Procurement of Fixed Assets via Capex Investment Order


Through Purchase Order
Module

Finance and Controlling & Procurement

Scenario AA- Asset Life Cycle Management (Acquisition) & Procurement

Variant 7 -Reversal of Asset Transactions Erroneous capitalization of Assets

N
o

Business Process
Steps /
BPP No

Reverse Asset Document

Security
Role

Trans.
Code

AB08

Input Data/ Special


Information

Expected Result Actual


Result

Enter details:
Company
code

2001/3015
Asset no
Asset sub number if any

Tested
By

OK / FICO
Error Validation
required
Yes

Select the document and


display

Save the document

Display Asset Data

AS03

Enter the asset numbers

Asset document is
reversed
For Asset No.

Yes
No

Page 14 of 15

SIT_005 Procurement of Fixed Assets via Capex Investment Order


Through Purchase Order
Module

Finance and Controlling & Procurement

Scenario AA- Asset Life Cycle Management (Acquisition) & Procurement


List of Issues/ Follow Up Actions
Issue
Description

Functional Consultant

Comments

Date Resolved

Page 15 of 15