Minutes

Board of Directors Meeting, Sun Cities RV Compound Inc.

March 18, 2016
The meeting was called to order by President Bob Donner at
9 AM.
Those Present: Barney Barnhart, Bob Donner, David Fauver, Bill
Hallock, Dudley Loomis, Diane Thoene, and Dick Zabriskie, as well
as the General Manager Tom OGara. John Francis and Mike
Betcher were absent.
The Minutes of both the January 15th Meeting and the
February 19th Meeting had been emailed to the Board Members.
Barney Barnhart moved and Diane Thoene seconded a Motion to
approve both months minutes as circulated, and the motion
carried.
Diane Thoene presented the Treasurers Report: Each of the
Board Officers have just signed the necessary papers before the
bank representative, that they may sign checks as necessary. A
$50,000 CD has just come due, and will probably be rolled over
again, unless there is immediate need for those funds. Tom
OGara indicated that all is going well with our finances, reporting
total income exceeding $630,000. There are only two
delinquencies, with one being the same person each year. We
have made our first tax payment for this year, but our expenses
are running less than budgeted. Diane Thoene moved, and
Dudley Loomis seconded a motion to accept the Treasurers
Report, and it was passed.
Barney Barnhart reported on Safety and Security, and said
that all was well in these departments. It was noted that there is
a new person at the front gate from Blackstone, by the name of

Brian, and Blackstone and Brian were both commended for

serving us well.
Barney Barnhart also reported for the Appreciation Dinner
Committee and the Annual Membership Meeting. He was
commended for the fine evening event of the Appreciation Dinner
in February, felt to be one of our best. It was decided by
consensus that we would do well to plan the event for next year
also at the Briarwood Country Club in Sun City West if possible.
As to the Annual Meeting next year, plans are underway to have it
Sun City, also in February, but hopefully not quite as close in date
as this year to the Annual Membership Meeting.
The Election Committee will take up its work of planning and
notification early next fall.
Bill Hallock reported on the Expansion of the Tear Drop Area
of the Compound. 462 additional parking sites are envisioned
for this area. Our future Covered Parking will not be placed in the
Tear Drop but closer to the present covered parking site. The
lighting around the Tear Drop area will remain as is, but the fence
will be relocated by our own Maintenance Dept. No structure is
foreseen in that area. The cost of the whole project is estimated
to be between $275 to $300 thousand, with the time pay-off
planned for 10-12 years.
As to the Covered Parking need, there are still 70 units on
the Waiting List. A brief discussion was had concerning the
possibility of making the Compounds storage more broadly
available to other vehicles or communities nearby in the future.
A possible lifting gate was considered at the exit area of the
Compound to prevent people blowing by the gate without
stopping, and this will be investigated.
A Motion was made by Dudley Loomis and seconded by Bill
Hallock that the Expansion Tear Drop Area project be given
clearance to move ahead within the cost range of $275 to $300

thousand dollars, noting that the signing of the actual contract

will come before the Board for approval in the next few months.
The motion passed.
Tom OGara, General Manager reported that all is going well
for the Compound, with the income so far this year being over
$625.000, and only 2 outstanding accounts amounting to $520.
A full audit of our financial picture is in process at the present
time, which will cost less than $6000.
The Cover to be put over the Vehicle Wash area will soon
begin construction, using concrete pillars and a tent type covering
approximately 20 feet high. Actual construction will be divided
into 3 parts
1) Concrete Piles
2) Erection of steel structure
3) Installation of Tarp and Lane markings.
The updating of the Computer System is going well. About 2
months more are needed for the application of the program,
which is being made in modules and will enable more efficient
edit/replacement when needed. We are using the cloud for
backup. An excellent volunteer is doing the work on all this,
which is fully organized and protected, by the name of Charles
Cunningham. A book is being developed to document our records
and all office procedures.
Old Business:
1. Barney Barnhart raised a question concerning the new
air valve replacement. Some of the valves installed did
not work well, and are being replaced promptly.
2. Tom OGara informed us that the staff were all very
appreciative of their salary adjustments and bonuses in
December.
New Business:

1. The secretary informed us that he would probably miss

next months Board Meeting due to back surgery at
that time. Barney Barnhart volunteered to fill in by
taking the Minutes if necessary. Bill Hancock indicated
that he would miss that meeting also.
2. Tom OGara told us that a 48 inch TV Monitor has been
offered to us free. We agreed that we could find a good
use for it.
MOTION: David Fauvre moved that we adjourn, seconded by
Dudley Loomis, and the motion passed at 9:52 AM.
Respectfully Submitted,

Barney Barnhart For

Richard E. Zabriskie,
Secretary