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Contenido
Subheading.............................................................................................................................................................................. 1
1.

INTRODUCTION............................................................................................................................................................ 3
1.1.

Purpose................................................................................................................................................................. 3

The purpose of this document is to ensure that all supply chain stakeholders working on this project have a clear
understanding of the Client Information Requirements and expectations. It is intended to form part of the appointment
and tender documentation to define the BIM requirements.................................................................................................3
1.2.

Goals..................................................................................................................................................................... 3

It is the Client intention to make use of Building Information Modelling tools and processes for this Hotel 4 Star Project to
support the Design, Construction, Handover and Operation stages of the project. The Client requires achieving a BIM
Level 2................................................................................................................................................................................. 4
1.3.

Terms and Definitions......................................................................................................................................... 4

The deployment of this new work system requires the utilisation of new processes and technology, which brings with
them new terminology. Consideration is given here to some of these terms and their definition. The definitions here are
limited to those that are believed to give clarity to this system:...........................................................................................4
2.

TECHNICAL................................................................................................................................................................... 5
2.1.

Software Platforms.............................................................................................................................................. 5

The client does not require a specific software platforms, however, it is essential that native formats of models be shared
openly and any software platform selected to contribute to the Federated Project Information Model has the ability to
interface with other model suppliers systems and export to IFC(2x3) for information extraction and archiving purposes.
Any inherent object intelligence must be able to be extracted to a format readable in Microsoft Excel for information
exchange purposes.............................................................................................................................................................. 5

1. INTRODUCTION
This document outlines the required deliverables and standard requirements for the structure, coordination
and management of Building Information Modelling (BIM) for this Hotel project undertaken on behalf of the
Client.
This document does not diminish the requirement for a comprehensive project BIM Execution Plan to be
produced.
The EIR defines the basis for the project BIM Execution Plan to respond to. Both the EIR and the BEP will
ensure the project conforms to the Client organisational information strategy. Any exceptions or exclusions
must receive approval from the Client

1.1. Purpose
The purpose of this document is to ensure that all supply chain stakeholders working on this project have a
clear understanding of the Client Information Requirements and expectations. It is intended to form part of the
appointment and tender documentation to define the BIM requirements.
This document is structured into four sections, Technical, Management, Commercial and Competence
Assessment.
The information included within the Employers Information Requirements should form the basis of the project
BIM Execution Plan and as such detail the way in which the requirements herein are to be achieved.

1.2. Goals
It is the Client intention to make use of Building Information Modelling tools and processes for this Hotel 4 Star
Project to support the Design, Construction, Handover and Operation stages of the project. The Client
requires achieving a BIM Level 2.
The Client expects the implementation of BIM to drive efficiencies and de-risk the project throughout design
and construction stages and simplify procurement of operational services during the in-use stage .

1.3. Terms and Definitions

The deployment of this new work system requires the utilisation of new processes and technology, which
brings with them new terminology. Consideration is given here to some of these terms and their definition. The
definitions here are limited to those that are believed to give clarity to this system:

TERM

DEFINITION

AIM

Asset Information Model, maintained information model used to procure, manage, maintain and operate
an asset.

Attribute

Non-geometric data attached or linked to an object relating to the performance, status and requirements
of a particular component.

BS 1192:2007,

Documents created by the BSi (British Standards Institute) providing guidance relating to the information
management on construction projects during the capital delivery phase of construction projects.

PAS 11922:2013
BEP

BIM Execution Plan (BEP) refers to a document incorporating protocols and procedures for all
stakeholders relating to project information; it is a response to the EIR.

BIM

Building Information Modelling is the process of designing, constructing and operating a building or
infrastructure asset using electronic object-orientated information.

CDE

A common data environment is a single source of information for any given project, used to collect,

manage and disseminate all relevant approved project documents for multi-disciplinary teams in a
managed process.
EIR

Employers Information Requirements document referred to in PAS 1192-2:2013 sets out the information
to be delivered by the supplier as part of the delivery process to the employer. This information will be
inclusive of standards and protocols to be used on the project, schedule of software formats to be used,
any changes from the competencies set out in PAS 1192-2:2013. This will also include: description of
information exchange, definition of coordinate origin/system, schedule of information to be included in the
information model and any additional constraints set by the employer on the model.

DIM

Design intent model, initial version of the project information model (PIM) developed by the design
suppliers.

MIDP

The primary plan for when project information is to be prepared, by whom and using what protocols and
procedures.

PIM

Project information model, developed during the design and construction phase of a project.

2. TECHNICAL
2.1. Software Platforms
The client does not require a specific software platforms, however, it is essential that native formats of models
be shared openly and any software platform selected to contribute to the Federated Project Information Model
has the ability to interface with other model suppliers systems and export to IFC for information extraction and
archiving purposes. Any inherent object intelligence must be able to be extracted to a format readable in
Microsoft Excel for information exchange purposes.

Prior to the commencement of each stage, available software versions will be reviewed for the on-going
design. No models will be updated to a later version of software without discussion and agreement with the
Project Team and the Project Information Manager.
All model information must be delivered via a project CDE (Common Data Environment) in line with PAS11922:2013 workflows and as detailed within the project BEP.

2.2. Data Exchange Format

The Client requires asset information developed within the project design and construction phases as
described in PAS 1192-2:2013 to be incorporated into their operation and maintenance and facilities
management solution. To this end, in line with PAS 1192-2:2013 it is necessary to develop an Asset
Information Model designated suppliers have a responsibility to feed into the AIM, specific responsibilities for
information exchange should be communicated through the Master Information Delivery Plan to be produced
by the project Information Manager as part of the BEP.
For each of the data drops, information will be required in the following formats:
o Native 3D model files product specific for all design and analysis models
o Common file format IFC model files, including both individual and federated
o COBIe COBIe-UK-2012 version 2.4
o DWG files extracted from the model
o PDF files no older than version 7.0
The Construction-Operations Building Information Exchange (COBIe) format facilities the delivery of asset
information during planning, design, construction, and commissioning for delivery to facility owners and
operators.
There is not specific contractual provision to deal with discrepancies, but it can be anticipated that if
discrepancies were discovered, then a submission will be returned. The return of the submission is unlikely to
be accepted as the cause of a variation/compensation event.

2.3. Co-ordinates
Base project reference points are to be defined by the design leader and recorded in the project BEP. To keep
coordinates consistent, set-out information shall be maintained throughout all models, and to eliminate
compatibility issues arising from discrepancies between coordinate systems, all project files shall share the
same survey point and coordinates.
The project team shall work on the models set up with identical locations and origin coordinates. The following
outlines the procedure for establishing model location and origin taking into account location and weather data
to enable energy analysis where required as a deliverable:
o

Building and/or site location on the architectural model shall be set at the correct longitude
and latitude or defined reference point.

True north of the building and/or site location on the architectural model shall also bet set
correctly. This is to be consistent with the existing site model

All the models produced shall use the Shared coordinates system

Project team members will share information in IFC format and 3D coordination exchange
formats to ensure that information is correctly and consistently aligned. The agreed process is
to be documented in the project BEP to provide consistency of methodology.

Further details regarding publishing and migrating location data is to be included in the project BEP.

2.4. Levels of Detail

Level of development is a status codification for objects within a package model. The object LOD status
defines the maturity of each object in the model and what it is ready to be used for. All model information
suppliers have a responsibility to ensure ALL objects contained within their models will be attributed with LOD
information.
TERM

DEFINITION

USES

LOD 100

CONCEPTUAL
Overall building massing, indicative of area, height, volume, location
and orientation

Conceptual, Energy
Simulation

GENERIC PLACEHOLDERS
LOD 200

Elements are modelled as generalised assemblies with approximate

values in terms of size, shape, location, quantity and orientation,
capable of spatial coordination. May contains non-geometric
regarding element and system performance, cost and sequencing.

Design Development,
System Selection, Early
Procurement.

SPECIFIC ASSEMBLIES
LOD 300

Elements are modelled that are accurate in terms of size, shape,

location, quantity and orientation, capable of spatial coordination.
May contains non-geometric regarding element and system
performance, cost and sequencing.

Coordination,
Procurement, Approvals.

DETAILED ASSEMBLIES

LOD 400

Elements are modelled as specific assemblies that are accurate in

terms of size, shape, location, quantity and orientation, with
complete fabrication assembly and detailing information. Contains
non-geometric regarding element and system performance and
sequencing.

Manufacture and
Assembly.

AS BUILT
LOD 500

Elements are modelled as constructed assemblies, actual and

accurate in terms of size, shape, location, quantity and orientation.
Contains non-geometric data regarding element and system
performance and operation.

Handover, operations and

maintenance. Reality
capture

A model element ownership matrix will be developed by the Information Manager to be contained within the
MIDP (Master Information Delivery Plan) and will cover stages in the RIBA plan of work (POW). The matrix will
map out the required LOD for each system against the milestones listed in the RIBA POW. The project
Information Manager will manage the MIDP throughout the development of the PIM ensuring all parties are
aware of their CDE Status and Level of Development responsibilities relative to the construction programme or
milestones on the project master programme (RIBA POW).

2.5. Training Requirements

The Client is not responsible for providing training with regards to the BIM authoring and validation tools used
by the project team. It is a requirement that all individual parties are fully trained on the authoring and
validation tools prior to project engagement.

3. MANAGEMENT
3.1.Standards
In order to establish a consistent approach to collaboration, the Client requires the
core project team and its associated supply chain to adopt the following standards in
addition to the EIR:
o PAS1192-2:2013
o PAS1192-3:2014
o BS1192:2007
o BS8541-1 to 4
o CIC BIM Protocol
3.2.Roles and Responsibilities
With the implementation of information modelling it is necessary to outline specific
roles and responsibilities. The roles below are not new positions, but can be
considered roles that are applied to named individuals working on the project to
assign task ownership. It is important to note that these roles may be transferred
and migrate to different individuals as the project progresses. The assignation of

roles should be defined within the project BEP. The below list of roles can be found in
PAS1192-2:2013 7.5 Table2.
LEAD DESIGNER
Responsible for coordinating delivery of all design information, managing
information development and approvals, confirming design deliverables and overall
lead for configuration management.
INFORMATION MANAGER
Responsible for enabling reliable information exchange though a CDE (Common
Data Environment). To maintain and receive information into the information model,
enabling integration and coordination of information between disciplines. To
configure information for project outputs, populating the information exchange
format for the information model.
TASK TEAM INFORMATION MANAGER
Responsible for directing the production of task information in compliance with
standards and methods, directing the production of task information using agreed
systems outlined in the project BEP. Responsible for meeting the information
exchange milestones outlined in the MIDP.
TASK TEAM MANAGER
Responsible for the production of design outputs related to discipline-specific,
package-based or time-based tasks.
INTERFACE MANAGER
Responsible for managing spatial coordination on behalf of a task team, proposing
resolutions for the coordination of clashes.

3.3.Planning of work and data segregation

Responsibility for planning the work and data segregation will be led by the
Information Manager with support from the Lead Designer. Directions for all data
segregation, nomenclature strategy, volume, zoning and areas etc. are to be
documented inside the project BEP. Any data segregation should be in accordance
with the processes described inside of PAS1192-2:2013 and BS1192.
It should be noted that Client Name expect all suppliers work in a collaborative
manner sharing intelligent 3D geometry models from the outset. Each suppliers 3D
model will be used as a source for drawing production, no additional 2D drafting of
information will run in parallel, this reduces the credibility of the 3D information and
introduces waste and risk.
3.4.Security
Client Name expect that all project information is treated as confidential. All supply
chain organisations are required to adopt the Information Manager security policies,
as detailed in the project BIM execution plan.

The project BIM Execution Plan will set out the compliance processes and the means
by which the compliance is monitored and managed.
3.5.Co-ordination and clash detection
As part of the projects de-risking objective, designated suppliers are required to
input to and attend regular model coordination workshops. All suppliers must ensure
attendance to virtual and in-person model coordination meetings by individuals who
are able to make decisions on behalf of their task team. The process of clash
avoidance and clash detection on the project will be fully described in the project
BEP (BIM Execution Plan). This will include a tolerance strategy and clash resolution
process.
This process will be undertaken by way of regular sharing of model data to the
schedule outlined in the BEP in the form of native files and other agreed exchange
formats. Prior to sharing, the data shall be checked, approved and validated as
Issued for coordination in line with the BS1197:2007 and PAS1192-2:2013 status
codes in the CDE.
The project Information Manager will federate all task teams model information and
share this model and associated coordination reports on the project CDE. It is each
suppliers responsibility to ensure their own information is coordinated with others
and all suppliers must resolve the issues communicated in the coordination meeting
prior to the next scheduled meeting.
3.6.Collaboration process
The process of collaboration on the project will be fully described in the project BEP
(BIM Execution Plan). All processes must follow BS1192:2007 & PAS 1192-2:2013
using the described four CDE phases; Work In Progress, Shared, Published and
Archive.
The project Information Manager will set up and manage the project Common Data
Environment. The CDE is a single source of truth, used to capture, manage and
distribute all data on the project to ensure all project stakeholders have access to
the latest approved information.

MEETING TYPE

PURPOSE

BIM Kick-off

The BIM kickoff meeting will be used to help develop a

strategy and agree protocols to follow as part of the
project BIM execution plan.

BIM Strategy

At various stages of the project, senior project

stakeholders will be invited to BIM strategy meetings to
assess if the project is on track to achieve the goals
outlined in the BEP. The frequency of these meetings is
entirely dependent on the project program.

Model
Coordination

Model coordination meetings will be held on a regular

basis, dependant on the stage of the project. A
fortnightly frequency is expected as the project reaches
the final stages of design development.

Look Ahead

Typically, during construction phase, it is expected that

this meeting would involve reviewing the 4D timeline
and forthcoming work stages.

3.7.Health and Safety and Construction Design Management

The client requires details of how BIM enable processes will be used to manage the
employers and suppliers H&S statutory obligations under current legislation,
sufficient to demonstrate competence and capability at tender. As a minimum
standard, consultants are required to submit the following information:
o
o
o
o

Overview of key H&S deliverables against each work stage

Confirmation on how deliverables will be shared and accessed
Requirements for disaster planning
Approach to design authoring and model interrogation

3.8.Systems Performance
To support access and use of information for all parties, the following guidelines
must be met:
o

o
o

Individual models should not exceed 200mb. Consultants unable to

process a file of this size should seek to address this immediately and
inform the BIM leader.
Federated models when shared should not exceed 500mb.
Where possible files must be optimised.

3.9.Compliance Plan
The Client requires all team members to comply with the following documents:
o
o

Employers Information Requirements (EIR) and associated appendices

Project BEP

3.10.
Delivery Strategy for Asset Information
The Client requires capturing the information generated across the design and build
phases of project. This information must be submitted as part of the projects
handover documentation.
An Asset Information Model and COBie data will be generated by the Information
Manager with support of the task teams.
4. COMMERCIAL
4.1.Employers strategic purposes
It is essential that the project team comply with the Clients requirements. The
following priorities have been identified:
o

Project shall achieve BIM Level 2

10

o
o
o
o

Improvement of the design, coordination, construction and asset

operations
The model shall help to improve the cost management of the project.
Identification of BIM key performance indicators
Asset coding applied to all maintainable items for operational use

Also, the implementation of BIM processes will contribute to:

Project delivery of the highest quality
Better informed decision making
Earlier and more efficient reporting of developing design information
allowing key changes to the design to be made earlier, at less cost.
o Improved multidisciplinary design coordination and reduced variation costs
during construction
o Visual communication and optimisation of construction phases
o Visual communication and optimisation of construction sequencing
o Improved cost certainty and predictability
o Improved accuracy and consistency of design information
o Improved health and safety on site
o Models and information which can be used to support operation and
maintenance of the facility beyond practical completion
o Asset information delivery of the highest quality
o More efficient visual communication of the design intent as this develops
These requirements are supported by the prescribed BIM uses which should be
described in the project BEP. Bidders should demonstrate proposals to facilitate
the employers strategic BIM purposes within their scope.
o
o
o

4.2.Information exchange and data drop management

Suppliers and consultants working on the project will structure their work relative to
the RIBA Plan of Work stages. All information exchanges will take place relative to
this master programme. The level of development and information to be delivered at
each stage should be documented as part of the project BEP and/or the project
MIDP.
At the point of completion, the main contractor will be required to hand back the
completed as built BIM model and associated data to Client Name to allow it to be
utilised as part of Client Name facilities management and tenant fit out purposes.
4.3.Defined BIM/Project Deliverables
Data drops and model deliveries are defined as follows:
-

A corresponding COBie file.

A federated PIM representing the complete design 3D Model output.
A corresponding set of single disciplinary models representing the building
elements as described in the MDPT.
A set of corresponding .dwg extracted from the 3D models.

5. COMPETENCE ASSESSMENT
5.1.BIM tender assessment details

11

Supplier capability assessment will be in the format of appropriate questions, as well

as the submission of proposals to meet the requirements of this EIR document. The
bidders shall provide the required information in Appendix XX
5.2.Knowledge and Skill Requirements
5.2.1. BIM Objectives and Processes
Consultants should demonstrate knowledge of the underlying processes required
to support BIM uses. This will involve communicating and recording intended
methodology which should be shared with the BIM Leader for confirmation prior
to implementation.
5.2.2. Software
Experience, knowledge and skill of the appointed consultants must be sufficient
to competently undertake processes required to achieve the BIM uses. If
consultants fail to meet these requirements they will improve skill sets or recruit
additional technical staff before implementing processes.
5.3.Resource Requirements
5.3.1. Hardware and Technology
Team members are required to utilise workstations which meet system and
software requirements of the BIM software tools required.
5.3.2. BIM Content
If relevant, project team members will provide details of their in house object
library to include the following:
o
o
o
o
o

LOD management
Data Property Sets
Software versions
Modelling standard compliancy
Object behaviour and system dynamics

12

APPENDIX A

Name
Asset
Code

ASSET CODING

Type

Description

Common

2 characters denoting the type of asset e.g. B2 (asset

register to be made available at a later date)

Asset
Common
Description

Text description for the Asset e.g. Boiler gas B2 (asset

register to be made available at a later date)

Asset Type Common

Categorisation for Assets e.g. Boiler B2 (asset register to

be made available at a later date)

Asset
Number

Full asset number e.g. 190110G010AB201 B2 (asset

register to be made available at a later date)

Unique

13

APPENDIX BMODEL PRODUCTION DELIVERY TABLE (MPDT)

14

APPENDIX C

SUPPLIER CAPABILITY ASSESSMENT

BIM QUESTIONARIE
No.

Question

Answer /
Understanding

What does BIM mean to you?

What does BIM mean to your organization?

What does BIM mean to your staff?

Who drives BIM within the organisation?

Who drives BIM within the office?

Who drives BIM on each project, what are their titles and
responsibilities?

Where has BIM been implemented already and to what

extent?

Does your organisation have BIM standards?

Have you experience of implementing client standards and

where?

10

How have your design agreements been influenced by BIM?

11

What are the issues of IP rights and ownership of the BIM

models?

12

Have there been any changes to your design deliverables

with respect to BIM?

13

What is your current status and future plan for BIM rollout?

15

Supporting
Evidence

14

What are your future plans for BIM implementation in

respect to staff and their command and process training?

15

What does coordinated design mean to you?

16

Explain the discipline and rigour in the design process?

17

What has BIM enabled you to do differently and to what

benefit and to whom?

18

What impact has BIM had / will have on projects?

19

How does BIM affect staffing on a project?

20

How has BIM affected design fees?

21

What in-house tools do you have? Demonstrate usage

22

Have tools been specified to you and have you / would you
use them?

23

Where on a project does BIM start?

24

Where on a project does BIM finish?

25

What is your understanding of Virtual Design and

Construction?

26

What is your definition of "Collaboration"?

27

How do you "Collaborate"?

28

What do you "Collaborate" with?

16

BIM PROJECT EXPERIENCE

Please provide details of a minimum of three projects using BIM undertaken for reference purposes
Project 1

Project 2

Title
Sector
Customer
Contractor
Contact
Tel No
Project Value
Fee Value
Contract Duration
Scope of BIM Services
Benefits realised by BIM

17

Project 3