Chapter III

Spread Sheet (Excel)

I.
i)

Total Marks: 17

Worksheet:
Data:
Data is collection of information, In, excel data are entered with
four different formats.
a) Number:
By default numbers are right alignment in excel. Eg: 12345
b) Text:
By default Texts are left alignment in excel.
Eg: Raj, raj123, raj@$
c) Date & Time:
By default Date & time is right alignment in excel. Eg:
12/02/1980 12:30:45:36
d) Formula:
The alignment of formula is defends on the data type of excel
formula. =A2+B2

ii)

Quick ways to add Data:

a) Auto Complete:

Excels AutoComplete feature is intended to simplify the task of data entry.

When entering labels down a column, if you begin typing text that has
previously been entered, Excel will display a black box containing the
previous entry in the cell you are entering data into. If you want to reenter
the same text, press the Enter key and Excel enters the text for you. If you
are entering a different word continue typing and the AutoComplete box will
go away.
Limitations of AutoComplete are:

It only works for data being entered in columns - it will not work if you are
entering text across a row. It only works for columns of continuous data. As
soon as an empty cell is left in a column, AutoComplete is interrupted.

b) Auto Correct:
You can use the AutoCorrect feature to correct typos and misspelled words,
as well as to insert symbols and other pieces of text. AutoCorrect is set up
by default with a list of typical misspellings and symbols, but you can modify
the list that AutoCorrect uses. AutoCorrect can also correct a misspelled
word if the word is similar to a word in the main spelling checker dictionary.
Steps to add a text entry to the AutoCorrect list
1.
2.
3.
4.

Click
Click
Click
Click

the File tab.

Options.
Proofing.
AutoCorrect Options.

5. On the AutoCorrect tab, make sure the Replace text as you

type check box is selected.
6. In the Replace box, type a word or phrase that you often
mistype or misspell for example, type usualy.
7. In the With box, type the correct spelling of the word for
example, type usually.
8. Click Add.
9. Click OK.

c) Auto Fill:
Auto fill occurs when Excel automatically fills selected cells with data. Excel
has several preset series (months of the year and days of the week) that are
used with the fill handle.. If January is typed in a cell and then the fill
handle used to select adjacent cells, Excel will fill those cells with the next
names in the series February, March, April and so on. Users can add
their own series to this list by going to Tool > Options > Custom List in
the menus.

Examples:
After typing Monday in the first cell, drag select with the fill handle down
over the adjacent cells. Excel will auto fill these cells with the the rest of the
days of the week
d) Auto Fit:

(To change the width of column A)

Place the mouse pointer on the line between columns A and B in the column
header. The pointer will change to a double - headed arrow. Double click
with the left mouse button. The column will automatically widen to match
the longest entry in that column. If the column is too wide, follow the
procedures on page one of these tutorials to make it narrower. Follow these
same steps to change the width of other columns.
e) Undo: (Ctrl +Z):
The Undo command in Excel is a very useful feature. The name explains its
function in that, it allows you to undo a number of recent actions in a
worksheet. If a formula is accidentally deleted or data somehow gets moved
to a different cell, these actions can be corrected by clicking on the Undo
button on the Standard Toolbar. The shortcut key combination used to
"undo" changes is:
Shortcut Key: Ctrl + Z
f) Redo: (Ctrl+Y):

To go along with Undo is Redo. Once you have undone something you can
change your mind and redo that step with the Redo button. Although it
may be a bit confusing at first, the two work hand in hand to allow you to
quickly step through a number of recent changes to your worksheet.
Shortcut Key: Ctrl + Y
iii) Moving Data:
a) Cut Paste:
To cut text:
Highlight the desired content with the mouse.
Press Ctrl-X
To paste text:
Position the text cursor where you want to paste.
Press Ctrl-V
b) Copy Paste:
To copy text:
Highlight the content you want to copy with the mouse.
Press Ctrl-C .
To paste text:
Position the text cursor where you want to paste.
Press Ctrl-V
c) Paste and Paste Special:
When you do normal copy and paste all formatting , formula,
etc. from source to destination cell will be copied. When you do
Paste Special, Values will copy only cell value (not formula,
formatting, etc.) from source to destination cell. If you want certain
things then we have to select the option from the below option box.

d) Find:
The Find feature can be helpful if you are trying to locate information
not currently visible on the screen. You can search for information
used in formulas, values, and comments.
The Key Combinations of these commands are
Find
Ctrl +F

e) Find & Replace:

The Find and Replace features are time-saving techniques that allow
you to rapidly change the content of your worksheets. Excel's Find and
Replace function will search your documents for specific text, which
can then be highlighted, replaced with different text or formatting, or
left as-is
The Key Combinations of these commands are
Find
Ctrl +F
Replace
--> Ctrl+H
f)

Spell Check:

When you check spelling, Excel checks the entire active worksheet,
including cell values, cell comments, charts, and headers and footers.
However, Excel does not check protected worksheets, formulas, or text
that results from a formula.
1. To check worksheet data for spelling errors, do one of the following:
To check the entire worksheet, click any cell.
To check a specific area of the worksheet, select the range of
cells, rows, or columns that you want to check.
2. On the Standard toolbar, click Spelling
3. When Excel finds a possible spelling error, make your changes by
selecting the options in the Spelling dialog box.
Short cut Key
Multiple Spreadsheets:

F7

i)Adding worksheet:
To quickly insert a new worksheet at the end of the existing worksheets,
click the Insert Worksheet tab at the bottom of the screen.
ii)Removing worksheet:
Select the worksheet or worksheets that you want to delete. You
cannot delete all worksheet in a book minimum one sheet should be
there.
iii)Renaming worksheet:
On the Sheet tab bar, right-click the sheet tab that you want to
rename, and then click Rename.

Select the current name, and then type the new name.

iV) Hiding worksheet:

You can hide any worksheet in a workbook to remove it from view. If
you have a larger number of worksheets that you want to hide, be
aware that while you can hide multiple worksheets at once, you can
unhide only one sheet at a time. Select the worksheets that you want
to hide.

v)

Add Header & Footer to worksheet:

You can add headers or footers at the top or bottom of a printed

worksheet in Microsoft Excel. For example, you might create a footer that
has page numbers, the date, and the name of your file. You can create
your own or use many built-in headers and footers.
Headers and footers are not displayed on the worksheet in Normal view
they are displayed only in Page Layout view and on the printed pages.
For Excel worksheets, you can insert headers or footers in Page Layout
view where you can see them. You can also use the Page Setup dialog
box if you want to insert headers or footers for more than one worksheet

at the same time. For other sheet types, such as chart sheets, you can
insert headers and footers only by using the Page Setup dialog box.

vi)

Page Break:

The Page Breaks are inserted in Ms-Excel worksheet for more clarity and
better presentation.
By choosing Page Layout Menu Many options under PAGE Set Up like
Margins,
Orientation, Size, Breaks Title, etc.
The Page Breaks specify where a new page will in the printed copy. The
page Breaks are inserted above and to the left of selection.
Under Page Breaks the available option are Insert/Remove Page
Breaks, Reset ALL page Breaks with the following display.
Suppose the specified cell was A8, then a dotted line is display before it
on row 7, indicated a page break.
Now, if another page break is needed at row 15, select A16 and click on
Insert Page Break option from Breaks in page Set up group under
Page Layout Ribbon.
Again a thin dotted line is displayed after row 15 and before row 16, with
the following display.
REMOVING PAGE BREAKS
The procedure is similar for removing page breaks choose the
specified cell, say A16.

Under Page Layout Ribbon choose Breaks sub option

Remove Page Break and click on it.
The thin line showing a Page Break Disappears.
Similarly select cell A16, under Page Layout Ribbon Select Break
choose Remove Page Break and click on it.
The second thin dotted line also disappears.

Thus both page breaks are removed and the original sheet without page
breaks is displayed again.

vii)

Print Previews:

The print preview function is the first step to making sure that pages will
print correctly. This option allows the user to view the entire page or
sheet, zoom in and out to get a closer look and basically make sure text
and graphics look the way they should. This step is essential to
preventing work from ending up in the recycling bin.
viii) Creating Formula:
Excel formulas always starts with = sign.
1. Calculate Selling Price:

1
2
3
4
5
6
7
8
9
10
11

A
Item

B
Unit Cost

Monitor
Printer
Mouse
Keyboard

5000
4000
500
500

Profit on cost (%)

C
Selling
Price

25

Formula:
Selling Price=Cost + Cost*Profit %
Answer: Procedure to calculate selling price:
1. Click at cell C2.
2. Type the formula as =B2+B2*$C$11/100
3. Click at cell C2 and drag the fill handle up to cell C6.

2. Calculate Simple Interest and Compound interest for the

following worksheet.

1
2
3
4
5
6
7
8
9

A
Name
Ragul
Ravi
Ali
Sourav
Sachin
Khan

B
Amount
100000
250000
350000
450000
500000
250000

Period (years)

C
Rate
10
12
8
9
12
15

D
S.Int

E
C.Int

Formula:
CI=P(1+r/100)n-p

SI=P*n*r/100 ;

Answer: Procedure to calculate SI and CI

1.
2.
3.
4.
5.
6.

Click
Type
Click
Click
Type
Click

ix)

at cell D2.
the formula as =B2*$B$9*C2/100
as cell D2 and Drag the fill handle up to cell D7.
at Cell E2.
the formula as =B2*(1+C2/100)^$B$9-B2
at cell E2 and track the fill handle up to cell E7.

Cell Reference:
a. Absolute Reference:
If absolute reference is used in a formula and the formula is
copied to another location then row as well as column cannot
change. In absolute reference two $ signs are used, one
before the column and one before the row. Eg: $A$1.
Example:
1
2
3
4

A
10
20

B
5
3

Consider the
above worksheet where four numbers are typed in cell A1:B2.
Now at cell A3 a formula is typed as =$A$1+$A$2, after that
formula is copied to B3, A4 and B4, then result will be as follows.

Cell
A3
B3
A4
B4

Formulas
=$A$1+$A$2
=$A$1+$A$2
=$A$1+$A$2
=$A$1+$A$2

Answer
30
30
30
30

This is because when you type the formula in cell A3 as

=$A$1+$A$2, you are using absolute reference which means
take total of cell A1 and Cell A2 but not total of above two
therefore if you copy the formula any where it will remain the
same and answer also will remain the same.
b. Relative Reference:
If relative reference is used in a formula and the formula is
copied to another location then row as well as column can
change. In relative reference no $ sign is used. Eg: A1
Example:

1
2
3
4

A
10
20

B
5
3

In the above worksheet where four numbers are type in

cell A1:B2. Now at cell A3 a formula is typed as =A1+A2,
after that the formula is copied to cell B3,A4 and B4; then
the result will be as follows.

Cell
A3
B3
A4
B4

Formulas
=A1+A2
=B1+B2
=A2+A3
=B2+B3

Answer
30
8
50
11

This is because when you type the formula in cell A3 as

=A1+A2, you are using relative reference so it simply

means that take total of above two cells. When you copy
the formula to cell B3, meaning remains the same. ie.
Total of above two and the formula is B1+B2. Same thing
happens when you copy the formula to cell A4.

c) Mixed Reference:

If mixed reference is used in a formula and the formula is

copied
A
B
C
D
to
1
Printer
Jan
Feb
mar
another
2
Mouse
2554
451
555
location
3
Pen Drive
2454
457
254
then
4
Keyboard
222
855
255
either
5
Monitor
5455
548
255
row can
6
Hard Disk
245
4545
554
change
7
TOTAL
or
8
AVERAGE
9
HIGHEST
column
10 LOWEST
can
change, but both will not change together. In mixed
reference only one $ sign is used, either before the column
or before the row.
Example: $A1 or A$1
Example:
1
2
3
4

A
10
20

B
5
3

Consider the above worksheet where four members are

type in a cell A1:B2. Now at cell A3 a formula is typed as
=$A1+A$2, after that the formula is copied to cell B3, A4
and B4; then result will be as follows.

Cell
A3
B3
A4
B4

Formulas
=$A1+A$2
=$A1+B$2
=$A2+A$2
=$A2+B$2

Answer
30
13
40
23

III) Excel Functions:

a)

Maths Functions:
i)
ABS()
This function is used to find the Absoulte number of a given
number. Absoulte value means if a number is negative then it is
multiplied by -1 otherwise the number remains as it is
Syntax:
=ABS()
Example:
=ABS(-4)
4
=ABS(4)
4
=ABS(0)
0
=ABS(-3.5)
3.5
=ABS(3.5)
3.5

ii)

SQRT()
This function writes the square root value of given number
Syntax:
=SQRT()
Example:
=SQRT(-4)
2
=SQRT(-16)
4
=SQRT(16)
4
=SQRT(625)
25

iii)

MOD()
This function is used to find the reminder of the division.
Syntax:
=MOD(dividend, divider)
Example:
=MOD(5,2)=
1

=MOD(13,2)=
=MOD(26,5)=
=MOD(104,5)=

1
1
4

iv)

INT()
This function is used to find the integer value of the given
number.
Syntax:
=INT()
Example:
=INT(5.1)
5
=INT(-5.9)
-6
=INT(5.9)
5
=INT(-5.1)
-6
=INT(-5)
-5
=INT(5.1)
5

v)

ROUND()
The ROUND function is used to reduce a given value to a specific
number of decimal places.
syntax
= ROUND ( Number, Num_digits )
Number - the value to be rounded.
Num_digits - the number of decimal places to reduce the
above number to.
Example:

vi)

=ROUND(12.5262,3)

12.526

=ROUND(12.5262,2)

12.53

=ROUND(12.5262,0)

13

ROUNDDOWN()

The ROUNDDOWN function returns a number rounded down to

a specified number of digits. (Always rounds towards 0.)
syntax :
ROUNDDOWN( number, digits )
number is the number to round down.
digits is the number of digits to round the number down
to.
Example:
=ROUNDDOWN(25.5462,3)
=ROUNDDOWN(25.5462,2)
=ROUNDDOWN(25.5462,1)
=ROUNDDOWN(25.5462,0)
vii)

25.546
25.54
25.5
25

ROUNDUP()
Te ROUNDUP function returns a number rounded down to a
specified number of digits. (Always rounds away from 0.)
Syntax:
ROUNDUP( number, digits )
number is the number to round down.
digits is the number of digits to round the number down
to.
Example:
=ROUNDUP(25.5462,3)
=ROUNDUP(25.5462,2)
=ROUNDUP(25.5462,1)
=ROUNDUP(25.5462,0)

25.547
25.55
25.6
26

viii) FLOOR()
This function rounds number down, towards zero, to the nearest
multiple of second number..
Syntax:

FLOOR( number, digits )

number is the number to round down.
digits is the number of digits to round the number down
to.
Example:
(Explanation: Multiple of 5 are
5,10,15,20,25,30,35,40,45,50., here 30 and 35 are
nearest numbers of 30,. Here 30 is floor and 35 is ceiling)

ix)

=FLOOR(31,5)

=FLOOR(11,2)

10

=FLOOR(26,5)

25

=FLOOR(106,5)

105

CEILING()
This function rounds number down, away from zero, to the
nearest multiple of second number..
Syntax:
CEILING( number, digits )
number is the number to round down.
digits is the number of digits to round the number down
to.
Example:
(Explanation: Multiple of 5 are
5,10,15,20,25,30,35,40,45,50., here 30 and 35 are
nearest numbers of 30,. Here 30 is floor and 35 is ceiling)
= CEILING(31,5)

= CEILING(11,2)

10

x)

= CEILING (26,5)

25

= CEILING (106,5)

105

SUM()
The SUM function provides a quick way to sum columns or rows
of numbers in an Excel worksheet.
syntax
=SUM ( Number1, Number2, ... Number n ) or
=SUM(Number1:Numbern)
Example:

=SUM(A2:A4)
=SUM(A2:A4,3000)
=SUM(A2,A3,A4)
b)
i)

15000
18000
15000

Statistical Functions:
MAX()
The MAX function is used to find the largest or maximum number in
a given list of values or arguments.
Syntax:
=MAX(=MAX( argument1, argument2, ... argument n )
Argument1, argument2, ... argument30 can be numbers, named
ranges, arrays, or cell references. Up to 30 arguments can be
entered.
Example:

=MAX(A1:A10)
ii)

MIN()
The MIN function is used to find the smallest or minimum number
in a given list of values or arguments.
Syntax:
=MIN( argument1, argument2, ... argument n )
Argument1, argument2, ... argument30 can be numbers, named
ranges, arrays, or cell references. Up to 30 arguments can be
entered.
Example:
=MIN(A1:A10)

iii)

AVERAGE()

The AVERAGE function is used to CALCULATE the average of a

given list of values or arguments.
Syntax:
=AVERAGE( argument1, argument2, ... argument n )
Argument1, argument2, ... argument30 can be numbers, named
ranges, arrays, or cell references. Up to 30 arguments can be
entered.
Example:
=AVERAGE(A1:A10)

iv)

COUNT()
The COUNT function counts the number of cells that contain
numbers, and counts numbers within the list of arguments. Or the
COUNT function to get the number of entries in a number field that
is in a range or array of numbers.
Syntax:
=COUNT( argument1, argument2, ... argument n )
Argument1, argument2, ... argument30 can be numbers, named
ranges, arrays, or cell references. Up to 30 arguments can be
entered.
Example:
=COUNT(A1:A10)

c)
i)

Financial Functions:
PMT()
PMT means PayMenT. PMT is a excel function which is used to
calculate the payment for a loan, based on constant payment and a
constant interest rate.
Syntax:
=PMT(rate, nper, pv,[fv],[type])
Rate : interest rate
nper: No of periods, the total no of payment periods either in year,
month or days.
Pv Present value that is value of investment or loan today.
Fv- Future value that is value of investment in future.
Type This can be either zero or one (0 or 1). If type is omitted it
is assumed as 0. If the payment are made in the end of the
month/year type is 0 and for beginning of the month 1.

ii)

PPMT()
PPMT means Principal PayMenT, this function is used to find out
the principal for a given period for an investment based on periodic
constant payment and constant interest rate.
Syntax:
=PPMT(rate,per,nper,pv,[fv],[type])
Rate: interest rate

Per : specifies the no of installments and must be in the range 1 to

nper.
nper: No of periods, the total no of payment periods either in
year,month or days.
Pv Present value that is value of investment or loan today.
Fv- Future value that is value of investment in future.
Type This can be either zero or one (0 or 1). If type is omitted it
is assumed as 0. If the payment are made in the end of the
month/year type is 0 and for beginning of the month 1.
iii)

IPMT()
IPMT means Interest PayMenT, this function is used to find out
the principal for a given period for an investment based on periodic
constant payment and constant interest rate.
Syntax:
=IPMT(rate,per,nper,pv,[fv],[type])
Per : specifies the no of installments and must be in the range 1 to
nper.
nper: No of periods, the total no of payment periods either in
year,month or days.
Pv Present value that is value of investment or loan today.
Fv- Future value that is value of investment in future.
Type This can be either zero or one (0 or 1). If type is omitted it
is assumed as 0. If the payment are made in the end of the
month/year type is 0 and for beginning of the month 1.

iv)

NPER():
nper means number of periods, which is used to find number of
periods for an investment based on periodic, constant payments
and a constant interest rate.
Syntax:
=NPER(rate,pmt,pv,[fv],[type])
Rate: interest rate
Pmt-payment
Pv Present value that is value of investment or loan today.
Fv- Future value that is value of investment in future.

Type This can be either zero or one (0 or 1). If type is omitted it

is assumed as 0. If the payment are made in the end of the
month/year type is 0 and for beginning of the month 1.
v)

RATE()
This Excel function is used to find interest rate for an investment
based on periodic, constant payments.
Syntax:
=RATE(nper,pmt,pv,[fv],[type],[guess])
nper: No of periods, the total no of payment periods either in
year,month or days.
Pmt-payment
Pv Present value that is value of investment or loan today.
Fv- Future value that is value of investment in future.
Type This can be either zero or one (0 or 1). If type is omitted it
is assumed as 0. If the payment are made in the end of the
month/year type is 0 and for beginning of the month 1.
Guess: is a number that you guess is close to the result of IRR.

vi)

PV()
PV means Present Value of an investment. This function is used to
find present value of an investment.
Syntax:
=PV(rate,nper,pmt,[fv],[type])
Rate: interest rate
nper: No of periods, the total no of payment periods either in
year,month or days.
Pmt-payment
Fv- Future value that is value of investment in future.
Type This can be either zero or one (0 or 1). If type is omitted it
is assumed as 0. If the payment are made in the end of the
month/year type is 0 and for beginning of the month 1.

vii)

FV()
FV means Future Value of an investment. This function is used to
find Future value of an investment.
Syntax:
=FV(rate,nper,pmt,[fv],[type])

Rate: interest rate

nper: No of periods, the total no of payment periods either in
year,month or days.
Pmt-payment
Fv- Future value that is value of investment in future.
Type This can be either zero or one (0 or 1). If type is omitted it
is assumed as 0. If the payment are made in the end of the
month/year type is 0 and for beginning of the month 1.

Example:
From a bank you have taken a loan of Rs.1000000 with interest rate at 8%
per annum and you are going to repay it in 5 years with monthly
installments, to be paid at the end of each month.

To know what will be the monthly installment you can use this function as
follows.
=PMT(rate, nper, pv,[fv],[type])
=PMT(8%/12,5*12,1000000)

20276.39

If you are make to make payment at the beginning of a month ,

then the formula will be as follows.
=PMT(8%/12,5*12,1000000,1)

20142.11

If you want to know in the first monthly installment of Rs 20276.39,

how much you are paying towards principal amount then the
formula will be as follows.
=PPMT(rate,per,nper,pv,[fv],[type])
=PPMT(8%/12,1,5*12,1000000)
13609.73
The formula for second installment
=PPMT(8%/12,2,5*12,1000000)

13700.46

The formula for last (60th (End of 5 year)) installment

=PPMT(8%/12,60,5*12,1000000)

20142.11

If you want to know the first monthly installment of Rs 20276.39,

how much you are paying towards interest then you can find it out
by subtracting the principal payment from the payment (202763913609.73) or by the formula as follows.
=IPMT(rate,per,nper,pv,[fv],[type])
=IPMT(8%/12,1,5*12,1000000)

6666.66

To find period, if payment is 20276.39, loan amount is 1000000

and rate of interest is 8% per annum, the formula will be as
follows.
=NPER(rate,pmt,pv,[fv],[type])
=NPER(8%/12,20276.39,1000000)
60
=RATE(nper,pmt,pv,[fv],[type],[guess])
=RATE(60,1000000,20276.39,1)

viii)

IRR()
IRR means internal Rate of Return. This function is used to find the
internal rate of return of an investment.
Example:
If you invested Rs 50000 in a business and at the end of each year
you received net income of Rs 8000,11000,13000,16000,20000
respectively for five years then you can find out Internal Rate of
Return as follows.
=IRR(Initial Cost of business, Net income for the First Year, Net
income for the second Year, Net income for the Third Year, Net
income for the Four Year, Net income for the Fifth Year)
=IRR(-50000,8000,11000,13000,16000,20000)

IV)Data Analysis:

9.64%

1. Sorting:
Sorting data is an integral part of data analysis. You might want to put
a list of names in alphabetical order, compile a list of product inventory
levels from highest to lowest, or order rows by colors or icons. Sorting
data helps you quickly visualize and understand your data better,
organize and find the data that you want, and ultimately make more
effective decisions.
You can sort data by text (A to Z or Z to A), numbers (smallest to
largest or largest to smallest), and dates and times (oldest to newest
and newest to oldest) in one or more columns. You can also sort by a
custom list (such as Large, Medium, and Small) or by format, including
cell color, font color, or icon set. Most sort operations are column
sorts, but you can also sort by rows.
2. Sub Total:
The below is the data to be sorted out in. From the table the salary
should be subtotal with dept wise and in the end grant total should be
calculated.

Step I:
The data should be sorted with department wise by clicking
HomeSort & Filter Custom sort

Step II:
By clicking Data Subtotal
You will get a below table with sorted format.
Step III:
To remove subtotal from the list
Datasubtotal
Click at Remove all buttons

3. Pivot Table:
A pivot table as a user created summary table of your original
spreadsheet. You create the table by defining which fields to view and
how the information should be displayed. Based on your field
selections, Excel organizes the data so you see a different view of your
data.
Procedure to create pivot table
1.

Highlight your data range

2.

Click the Insert tab.

3.

Select the PivotTable button from the Tables group.

4.
5.

Select PivotTable from the list

Double-check your Table/Range: value.

6.

Select the radio button for New Worksheet.

Click OK.

A new worksheet opens with a blank pivot table. Youll see that
the fields from our source spreadsheet were carried over to the
PivotTable Field List.
8.

Drag an item such as name from the PivotTable Field List

down to the Row Labels quadrant

============================================
Important Questions:
(3*5 =15)
1. Explain the following Functions in Excel:
a) ABS() b) SQRT() c) ROUND() d) FLOOR()
e)COUNT() f) SUM() g) AVERAGE() h) MAX()
2. Explain Sorting in Excel with example?
3. Explain Subtotal in Excel with Example?
4. Explain pivot table in Excel with Example?
5. Explain the following excel function:
a. PMT() b) PPMT() c) PV() d) IPMT()
e)RATE() f) NPER() g) FV() h) IRR()

6. Answer the following using spread sheet.

The following data has been entered

A
B
1
Item
Quantity
2
Hard Disk 400
3
CD Drive
350
4
Monitor
354
5
RAM
254
6
Mouse
652

in a work book
C
D
Rate
Amount
3000
1100
6100
1200
250

Calculate amount of each item in cell D2:D6

7. Answer the following using spread sheet.
The following spread sheet contains the amounts invested, the rate of
interest and the period of investment in years. Write the steps to obtain the
simple and compound interest in columns E and F.

S
n
o
2
3
4
5
6
7

A
Name

B
AMOUNT

C
Years

D
Interes
t

Ragul
Ravi
Ali
Xavi
Sachin
Ganguly

200000
350000
150000
750000
850000
6500

7
8
25
25
4
6

13
12
11
4
5
9

E
SIMPLE
INTEREST

F
COMPUIND
INTEREST

Given that, Simple Interest =(p*n*r)/100

Compound Interest =p*(1+r/100)n-p
8. Answer the following using spread sheet.
The following spread sheet contains the amounts invested, the rate of
interest and the period of investment in years. Write the steps to obtain the
simple and compound interest in columns C and D.

A
1

2
3
4
5
6
7

Ragul
Ravi
Ali
Xavi
Number of years (n)
Rate of Interest (r%)

B
AMOUNT
INVESTE
D
200000
350000
150000
750000
5
8.5

C
SIMPLE
INTEREST

D
COMPUIN
D
INTEREST

Given that, Simple Interest =(p*n*r)/100

Compound Interest =p*(1+r/100)n-p
========================================
9. The following data has been entered in a spreadsheet
A
B
C
D
E
F
G
1 RNo Name A/C Eco Comp Average Total
2 301 ANIL
65
95
98
3 403 BINA
40
45
78
4 255 CAVAS 65
15
45
5 242 AGNEL 82
85
28
6
Write the steps to compute Average and total in Columns F and
========================================
10.Answer the following using spreadsheet.
Consider the following spreadsheet showing the basic salary of 4 persons
A
B
C
D
E
F
1
Name Basic
HRA DA
Tax Net
Salary
2
Anita
8652
3
Sachin 9582
4
Sunil
11852
5
Rahul 4525
Write the steps to compute the following
i)
HRA as 25% of Basic salary
ii)
DA as 110% of basic salary
iii)
Tax as 20% of Basic
iv)
Net=Basic+HRA+DA-TAX

11.Answer the following using spreadsheet.

A
B
C
D
E
F
G
H
I
1 NAME ENG HIN ECO BK A/C TAX AVERAGE TOTAL
2 GUPTA 76
78
98
54 15
65
3 SURI
45
56
54
45 12
84
4 KAHN
36
85
56
89 65
54
5 ALI
25
45
54
25 78
47
6 KUMAR 45
25
12
14 45
54
For the above spreadsheet write the steps to obtain the average and
total
========================================
12.Calculate Selling Price:
A
1 Item
2
3
4
5

Monitor
Printer
Mouse
Keyboard

B
Purchase
Price
5000
4000
500
500

C
D
Profit(%) Selling
Price
25
20
25
20

13. Consider the following worksheet showing the cost of machinery, scrap value and its
life. Using straight line method, explain the procedure to display yearwise
depreciation and depreciation value for each year till life.
Depreciation = Cost Salvage (Scrap)Value/Life in Number of Periods
A
1 Cost
2
3
4
5

B
Scrap
Value

B
D
E
Life in
Years
Years Depreciation
4
1
2
3
4

F
Depreciated
Value

14. The following data has been entered in a worksheet:

B
1
2
3
4

C
Emp
Emp No Name
555 Raj
665 Sachin
458 Saurov

D
Department Salary
HR
400000
ADMIN
56000
HR
45000

5
6
7

255 Dravid
125 Ali
488 Khan

SALES
HR
ADMIN

23000
59000
60000

Write the steps to do the following:

a) Arrange the data in alphabetical order of employee name.
b) Create a pivot table showing the average salary department wise in
column E.
15. Write steps to do the following:

a) Sort the data in the ascending order of Dept.

b) Calculate subtotal of salary for each department.

True or False:

(1*2=2)

1. You can only select cells that are adjacent to each other. [F]
2. "If you want to move large amounts of data within a worksheet or from
one worksheet to another, it's better to use the cut and paste method."[T]
3. You can paste the copied data to more than one selected cell or range.
[T]
4. "You can only insert one column, row or cell at a time." [F]

5. Rows and Columns can be inserted by selecting the Cells command from
the Insert menu. [T]
6. "To Hide or unhide columns or rows, you must select the entire Column or
Row range by clicking on the Column or Row Headers." [F]
7. "When a formula is copied into another cell, the relative references in the
formula keep their relative positions." [T]
8. "If a formula consisting of absolute references only, is copied from one
cell to another it will still be the same." [T]
9. "Relative references are not included in a formula with mixed references."
[F]
10. "A PivotTable is comprised of three areas: ROW, COLUMN and DATA."
[F]
11. A formula may start with any symbol.[F]
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.
22.
23.
24.
25.
26.
27.

The default cell reference is absolute reference.[F]

A relative cell reference use two $ signs.[F]
A cell or range of cell can be given a name[T].
Range is a collection of adjacent cell in a workbook.[F]
Cell names cannot be used instead of cell addresses in formula.[F]
Copying a formula with relative or mixed reference changes cell
references.[T]
By default, a new workbook has three worksheet[T]
The number of worksheets in a workbook cannot be increased.[F]
Many worksheets can be inserted at a time.[T]
A workbook must contain at least one worksheet.[T]
We can delete all the worksheets in a workbook.[F]
A worksheet cannot be renamed.[F]
A header is information that appears at the top of the each page.
An excel formula must start with equal to (=) sign.
When a formula is copied from one cell to another, excel automatically
Adjusts cell references.[T]
A mixed reference uses a dollar sign ($) either before the column
letter or before the row number, but not both.[T]

28.

A formula in one worksheet cannot contain a reference to a cell in

another worksheet.[F]

29.

The formula to add values in cells a1,a2 and a3 can be written as

=a1+a2+a3 or as =sum(a1:a5) [T]

30.

If you type the formula = sum(a1..a5) in cell, it is automatically

corrected to =sum (a1:a5)[T]

31.

If a formula is copied to another cell, cell reference are changed, but

if a formula is moved (cut-paste), cell reference are not changed.[T]

32.

To refer to a cell in another worksheet, we must precede the cell

address by worksheet name and the ! character.[T]

33.

When the name of a worksheet is used in a formula, the worksheet

name is always an absolute reference.[T]

34.

A worksheet name cannot be included spaces.[F]

35.

A worksheet name can include spaces, must be included inside single

quotes mark.[T]

36.

The shortcut key to activate the previous worksheet is ctrl+pgup.[T]

37.

A new worksheet can be added to a workbook by pressing

shift+f11.[T]

38.

By default, a new worksheet is added in front of the currently active

worksheet.[T]

39.

Worksheet name can contain the column (:) character.[F]

40. A picture, such as a company logo, cannot be displayed in the header or

footer part of a worksheet.[F]
41. A worksheet may have either a header or footer, but not both.[F]
42. Excel displays page breaks in a worksheet by dashed horizontal and
vertical lines.[T]
38.

A worksheet can contains reference to cells in more than 2

workbooks.[T]

39. A function must not contain another function in its argument.[F]

40. INT() is used to round off a given number.[F]

41. In FLOOR and CEILLING, both the numbers must have the same
sign.[T]
42. The MOD () function returns the absolute (positive) value of its
argument.[F]
43. The ROUNDUP () function rounds a number away from 0.[T]
44. The ROUND () Function is the same as the INT () Function.[F]
45. Excel formulas are generally calculated from right to left.[T]
46. Function is a special prewritten formula the takes one or values as
argument.[T]
47. Formulas with the function have three parts: an equal sign, a function
name and one or more arguments.[T]
48. A function must have at least one argument.[F]
49. The value returned by a function can be used by another function for
further calculations.[T]
50. The argument of a function can be a reference to another cell in the
spreadsheet.[T]
51. The arguments of a function can be an expression.[T]
52. MAX (23,MIN (11,9), 6) will return an error because we have used a
function as an argument of another function.[F]
53. =SQRT(-9) will generate an error.[T]
54. When data is sorted, some rows may be hidden. [F]
55. Data can be sorted only on one column. [F]
56. A pivot table is a dynamic summary of the data contained in a
database.[T]
57. To use automatic subtotals, the list must be organized in labeled
columns.[T]

58. Once a list is sorted, it cannot be brought back to its original state by
using the undo features.[F]

============Best of Luck================