Beruflich Dokumente
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The Toastmaster must welcome by shake of hand the respective segment owner and return to his seat at the Head Table.
Once the segment holder has completed his role, the Toastmaster retakes control of the meeting by way of a shake of hand.
When introducing prepared speaker and table topics speakers you must following the given order :
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Make sure your introduction increases the level of reception a speaker gets and boosts his/her moral.
Introductions of speakers can be in the following manner:
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The Toastmaster can conclude his segment by handing over control to the President after a brief 30 second recap/review talk.
If there is a guest speaker present at the meeting , The President will be called upon to introduce the guest speaker. (or Toastmaster
will do the introduction.)
ROLE: Grammarian
The Grammarian is responsible for monitoring the use of grammar at the meeting and should introduce himself/herself in the
following manner:
As the Grammarian for the day, my role is to monitor the correct use of grammar and note areas for improvement. At the end of the
meeting I will be presenting a report from which we could all learn .My Second task is to share a word or short phrase for the day.
The audience is encouraged to actively use this word/phrase during the course of the meeting
When picking a word for the day, try to find words that the audience could benefit from. Make sure that the word is printed out in
clear font and put up for all to view.
The word for the day needs to be explained, in terms of its meaning and adaptation in to a sentence. It would also help if the correct
pronunciation can be taught to those in the audience.
At the end of the meeting when the Grammarian is called up to present his /her report, you need to cover the following:
Examples of correct use of grammar
Examples of incorrect use of grammar and how this should be corrected
Highlight any interesting and unique words used by the audience during the meeting
Report on the word of the day usage
Most importantly if you are the grammarian make sure you dont make grammatical mistakes while presenting your report.
The Grammarians report should be for duration of 2 minutes only .
ROLE: Timer
Upon taking controls from the Toastmaster , the Timer is responsible for monitoring the time of role players and speakers at the
meeting.
Introduction should be made in the following manner:
The timer is responsible for managing the time slots allocated to speakers and role players at the meeting. To assist you to better
deliver your speeches, I would use the following color cards at specific time intervals:
(explain the timing criteria for Prepared Speeches / Table Topics / Round Robin)
The timer must only use the bell during the Round Robin session. For all other speaking segments he/she must use the color cards.
When reading out the timer report make sure you read the name of the speaker and his/her time. No other comments regarding
the speech should be made by the timer.
The timer must introduce his role and his time reports from his designated seat (and need not come to the front of the stage)
ROLE: Ah Counter
Upon taking controls from the Toastmaster, the Ah Counter is responsible for monitoring the speaker speech flow .
The following introduction regarding the roll can be made
As the ah counter I am responsible to monitor the speaker in terms of his/her use of crutch words such as you know, and so the
use of filler sounds eeerrr, ahhh, repetitive words and long pauses. It is also my role to notice the use of any unnecessary words
such as short forms, Sinhalese or Tamil words that are not translated and even the use of profanity.
The Ah counter must present his report in the following manner
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Name of speaker, number of crutch words, long pauses, profanity and repetitive words
The Ah counter must not comment on any other aspects of the speech or share his/her personal opinions.
The Ah counter must introduce the role and report from his/her designated seat (and need not come to the front of the stage)
Summarize your thoughts about the speech in general (i.e. the thought behind the main theme, its relevance to the
audience etc.)
Move on to highlighting some strong points of the speaker it is always best to mention the strong points with examples
from the speech (i.e. Janaka I noticed you had a great sense of stage presence , right thorough out your speech you
moved about the stage with purpose during key intervals which I thought was impressive and helped the audience recall
the key points of your speech )
Suggest areas for improvement sharing points for improvement, does not mean you de-motivate the speaker .It is your
job to be constructively critical. When sharing thoughts for improvement always give a suggested technique that the
speaker could adopt to improve next time around in stead of just highlighting the mistake ( i.e.: Janaka one thing I noticed
in your speech was that you kept fidgeting with your hands, this can be very distracting to the listeners and I would
recommend that you avoid this by trying to focus on using open palm gestures throughout your speech until you master
more advanced forms of body language )
Always end your evaluation by summarizing the key points in terms of areas for improvement and positive points. It is your
job to motivate the speaker to listen and actively learn from your evaluation.
The same evaluation techniques apply for table topics evaluators .The duration given is 2 minutes.
If you have the time after the meeting, get in touch with the person either face to face or over the phone and run through the
points in detail so that any doubts or concerns can be cleared.
Most importantly if you are evaluating a speaker, make sure you dont make the same speaking mistakes the speaker does while
presenting your evaluation.
Follow the speech evaluation guideline mentioned below to ensure you deliver relevant evaluations in 2 mins.