R 12 Multi Org - &moac 2

MULTI ORG STRUCTURE = R 12
Multi Org structure is used to implement or capture the multiple organization information
in single point of instance.
Importance of Multi org setup:
We can use the data in single instance
More secured data
Control over different departments.
Structure:
Business Group
Primary Ledger
Legal Entity
Operating Unit
Inventory Org
Sub inventory
Definitions
Business Group:
It is a highest level organization in multi org structure. It serves human resources
information.
One BG may contain multiple ledgers.
Ledger:
It is a reporting entity in which we will record business transactions.
One ledger may contain multiple legal entities.
But one ledger must be associate with one Business group.
Legal Entity:
It is a tax authority. One LE contains multiple operating units.
But one LE must associate with one Ledger.
Operating unit:
It is a major business division. One OU contains multiple inventory organizations.
But it must be associate with one legal entity only.
Inventory organization:
It is a warehouse or a plant where goods are stored.
One inventory org may contain multiple sub inventories.
But always inventory org must be associate with one OU only.
Sub inventory:
It is a part in the inventory organization.
Each sub inventory must be associated with one inventory organization.
MOAC MULTI ORG ACCESS CONTROL

MOAC is used to get access into multiple operating unit from single responsibility.
We will use MO: Security profile profile option to assign MOAC to the responsibility.
To get access into one operating unit from single responsibility we will use MO:
Operating unit profile option.
Step: 1
Define MOAC security profile
Navigation:
Human Resources
Security Profile
Name your security profile

Choose Business group
Choose security type: Secure organization by organization hierarchy and/or
organization list.
Classification
Organization name
Operating unit
Choose your Operating unit
Inventory Organization
Choose your inventory organization
Save your work.
Step: 2
Run Security list maintenance program
Navigation:
Human Resources
Process and reports Submit process and Reports
Program name:
Security list maintenance
Parameters:
Generate list for:
All security profiles
Ensure program completed normal.
MOAC MULTI ORG ACCESS CONTROL
Multi Org Setup steps

Step: 1
Define Location
4
Step: 2
Define Business Group
Step: 3
Define Currency
Step: 4
Define Ledger
Step: 5
Define Responsibilities
Step: 6
Assign Profile options to responsibilities
Step: 7
Define users
Step: 8
Assign Responsibilities to user
Step: 9
Define Legal Entity
Step: 10
Assign legal Entity to Ledger
Step: 11
Define operating unit
Step: 12
Define work day calendar
Step: 13
Define inventory organizations
Step: 14
Define sub inventory
Step: 15
Open periods in GL
Step: 16
Run Replicate seed data program
Step: 17
Run Multi org validation report

Step: 1
Define Location
5
Navigation:
HRMS
Work structure Location
Scope:
Global
Enter Name and Address of your location
Go to Shipping Details and enable check boxes

Step: 2
Define Business Group
Navigation:
HRMS
Work Structure Organization Description
Click on New
Enter your business group name
Choose type: Business group
Choose Location
Save your work
Choose organization classification name as Business group

Enable the check box
Save your work
7
Click on Others button

Choose Business group information
Enter the fields
Say OK
Save your work.

Step: 3
Define Currency
Navigation:
General Ledger
Setup Currencies Define

Oracle already defined 200+ currencies
Query your functional currency and enable that
Save your work

9

Step: 4
Define Ledger
Navigation:
General Ledger
Setup Financials Accounting setup manager Accounting setup

Pre requisites to define General Ledger:
Step: 4.1
Define chart of accounts or Structure
Navigation:
General Ledger
Setup Financials Flex fields Key Segments
10
Use CTL F11

Choose:
Application as General ledger
Flex Field Title as Accounting Flex Field
Create your own structure
11
Click on Segments button

Assign Value set to Segments
Save your work

Assign Flex field Qualifiers to Segments
12
Choose Segment separator

Enable allow dynamic inserts
Freeze flex field definition
Compile your structure
Click on Compile button

Structure definition will store at GL_CODE_COMBINATIONS_KFV
Say OK
Go to View Request
Ensure concurrent program completed normal
13
Refresh the request
Step: 4.2
Define Segment values
Navigation: General Ledger

Setup Financials Flex Fields Key Values
14
Choose:
Application:
General Ledger
Title:
Accounting Flex Field
Choose your structure

Choose Segment
Click on Find to define segment values
15
Define segment values

Assign segment qualifiers for each segment value.

Step: 4.3
Define Accounting Calendar
Step: 4.3.1 Define Period type

Setup Calendars Types
Enter period type

Specify periods per year
Choose year type Calendar / Fiscal
Enter description
Save your work
Step: 4.3.2 Define Accounting Calendar
Setup Calendars Accounting
Enter name of the accounting calendar

Enter month name in prefix column
Choose period type
Enter Year, quarter, period number
Enter From date and to date of the month
Enable Adjusting check box for the adjustment period

16
17
Validate your calendar

Step: 4.3
Define Ledger
Navigation:
General Ledger
Setup Financials Accounting setup manager Accounting setup
Click on Create Accounting setup
Say Next

18
Enter primary Ledger name

Choose chart of accounts
Choose accounting calendar
Choose functional currency
Choose Sub Ledger Accounting Method: Standard Accrual
Say Next
Say Finish
19
Say Define Accounting options

You will see 5 setup steps:
1.
2.
3.
4.
5.
Ledger Options
Reporting Currencies
Balancing Segment value assignments
Sub ledger Accounting Options
Sequencing
Click on Update button against Ledger Options
20
21
Say Next
22
Choose Retained Earnings Account

Say Next
23
Say Next
Say Finish
Now Accounting setup
step no 1 name changed to
your Primary ledger
name from Ledger
Options
Click on Update
button of Reporting
Currency setup step
24
Say Complete

Click on update button of Balancing Segment value Assignments setup step
Say Complete
Click on update button of Sequencing setup step

Change status to Complete
Say Apply
Say Complete
25
Say Yes
Say Return to Accounting Setups
Close this window.
26

Step: 5
Define HRMS Responsibility
Navigation: System Administration

Security Responsibility Define
Application:
Human Resources
27
Data group:
Name:
Standard
Application:
Human resources
Menu:
US HRMS Navigator
Request Group:
Name:
HR Reports and Processes
Application:
Human resources

Step: 5.1
Assign Profile options to HRMS Responsibility
Navigation: System Administrator

Profile System
28
Profile Options:
1.
2.
3.
4.
HR: Business group

HR: Security Profile
HR: User Type
GL Ledger Name

29
Step: 6
Define GL Responsibility
Navigation: System Administration

Application:
General Ledger
Menu:
GL _ Super User
Request Group:
GL Concurrent Program Group
Step: 6.1
Assign Profile options to GL Responsibility

Profile System
Profile Options:
1.
2.
3.
4.
HR: Business group

HR: User Type
GL Ledger Name
30

Step: 7
Define Legal Entity
Navigation:
General Ledger
Setup Financials Accounting Setup Manager Accounting Setup
Click
on
Legal Entities button
31
Click on Create Legal Entity button
Choose Territory : India

32
Enter
Enter
Enter
Enter
Legal Entity name

Organization name
Legal Entity identifier
PAN number
Choose Create New Address

Enter Location
Enter Address details
33
Choose Type of Company

Choose Currency
Say Apply
You will see the Confirmation screen

Step: 8
Assign Legal Entity to Ledger

34
Query
your
Ledger
Click on Update Accounting Options
35
Click on Add Legal Entity
36
Click on Add Legal Entity
Query your Legal Entity
Select your Legal Entity
37
Say Apply

You will see one more setup step Operating units added as 6 th setup step
1.
2.
3.
4.
5.
Primary Ledger
Reporting Currency
Balancing Segment Value Assignment
Sub Ledger Accounting Options
Sequencing
6. Operating Units
38
Click on Return to Accounting Setup

Click on Legal Entities tab
Query your Legal Entity

You will see one more Legal Entity added as Establishment by system
39
Step: 9
Create Legal Entity at HRMS module
Navigation: HRMS
Work structure Organization Description
Say
New
Na
me
your Legal Entity

Choose Location
Save your work
40
41

Choose GRE / Legal Entity under Organizations classifications
Select Enabled check box
Save your work
You will see the Additional Information fields
Nothing to do here
42
Save and close the window.

Step: 10
Create Operating Unit at ASM

43
Query your Ledger
Click on Update Accounting Options
44
Click on Update button of Operating Units
Click on Add Operating Unit
Enter Operating Unit Name

Enter short code for Operating unit name
Under Assignments tab
Choose Business Group
45
Choose Legal Entity

Say Apply
To add more operating units click on Add another
Say Complete
46
Close the window.

Step: 11
Define Inventory Responsibility
Navigation:
System Administrator
Application:
Inventory
Menu:
INV _ Navigate
Request group:
All Inclusive GUI
47
Step: 11.1 Assign Profile options to Inventory Responsibility

Profile System
Profile Options:
1.
2.
3.
4.
HR: Business group

HR: User Type
GL Ledger Name

Step: 12
Create User

Security User Define
Enter User Name
Enter Password
48
Save your work

Close the window

Step: 13
Assign Responsibilities to User

Security User Define
49
Save your work

Close the window

Step: 14
Define Master Inventory
Step: 14.1 Define Workday Calendar

Navigation:
Inventory
50
Setup Organizations Calendars
Enter
Work
day
Calendar Name and Description

Choose Quarterly type
Choose Calendar Date Range
Click on Work day Pattern
Save and Close
this window
Multi Org
Setup
steps
Click on
Shifts
51
Enter Shift
details
Click
on Times
Save and
close this
window
Multi
Org
Setup
steps
Save and close

this window
Place the
Cursor on
Name field
Go to Tools
Build
Multi
Org
Setup
steps
Say OK
Go to View
Request
52
Ensure program Build work day Calendar Completed Normal

Step: 14.2 Define Master Inventory Organization
Navigation:
HRMS
Work Structure Organization Description
53
Enter Master inventory organization Name

Choose Location
Save your work
Choose Name Inventory Organization under Organization classification
select Enabled check box
54

Choose
Accounting
Information
Multi Org
Setup
steps
55
Choose:
Primary Ledger
Legal Entity
Operating unit
Say OK
Save and Close this window
Choose Inventory
Information
Multi Org
Setup steps
Inventory
Parameters:
tab
56

Enter Organization code
Choose Item master Organization
Choose workday calendar
Costing Information: tab

Choose Costing method
Transfer to GL: Yes
Choose Material Account
57

Revision, LOT, Serial and LPN: tab
Enter Starting Serial Number: 1
Other Accounts: tab

Enter Receiving Accounts
Enter Profit and Loss Accounts
Enter Deferred COGS Account
58
Save your work

Close this window.
Multi Org
Setup
steps
59
Choose Receiving Information
Save and Close Window.

Step: 15
Navigation:
Open the periods in GL

General Ledger
Setup Open / Close

Clock on
Find
Click on
Open
Say Yes
Go to View
Request
60
Ensure Open Period program completed Normal.

Step: 16
Create Fixed Assets Responsibility
Navigation:
Application:
Assets
Menu:
FA _ Main
Request group:
All Reports Assets
Step: 16.1 Assign Profile options to Assets Responsibility

Profile System
Profile Options:
1. HR: Business group
61
2. HR: Security Profile

3. HR: User Type
4. GL Ledger Name

Step: 17
Create PURCHASING Responsibility
Navigation:
Application:
Purchasing
Menu:
Purchasing Super User GUI
Request group:
All Reports Purchasing.
Step: 17.1 Assign Profile options to PURCHASING Responsibility

Profile System
Profile Options:
1. HR: Business group
62
2.
3.
4.
5.

HR: User Type
GL Ledger Name
MO: Operating unit

Step: 18
Create CASH MANAGEMENT Responsibility
Navigation:
Application:
Cash Management
Menu:
CE _ Super User
Request group:
All Reports Cash Management
Step: 18.1 Assign Profile options to CASH MANAGEMENT Responsibility

Profile System
Profile Options:
63
1.
2.
3.
4.
5.
HR: Business group

HR: User Type
GL Ledger Name
MO: Operating unit

Step: 19
Create ORDER MANAGEMENT Responsibility
Navigation:
Application:
Order Management
Menu:
ADS _ OM _ Super Menu
Request Group:
OM Concurrent Programs
Step: 19.1 Assign Profile options to ORDER MANAGEMENT Responsibility

Profile System
64
Profile Options:
1.
2.
3.
4.
5.
HR: Business group

HR: User Type
GL Ledger Name
MO: Operating unit

Step: 20
Create ACCOUNTS PAYABLES Responsibility
Navigation:
Application:
Payables
Menu:
AP _ Navigate _ GUI 12
Request Group:
All Reports Payables
Step: 20.1 Assign Profile options to ACCOUNTS PAYABLES Responsibility

Profile System
65
Profile Options:
1.
2.
3.
4.
5.
HR: Business group

HR: User Type
GL Ledger Name
MO: Operating unit
Multi Org Set up Steps

Step: 21
Create RECEIVABLES Responsibility
Navigation:
Application:
RECEIVABLES
Menu:
AR _ Navigate _ GUI
Request Group:
Receivables All - Receivables
Step: 21.1 Assign Profile options to RECEIVABLES Responsibility

66
Profile System
Profile Options:
1.
2.
3.
4.
5.
HR: Business group

HR: User Type
GL Ledger Name
MO: Operating unit

Step: 22
Run Replicate seed data program

View Requests
Submit a new request
Single request
Say OK
67
Name:
Replicate Seed data
Choose operating unit

Say Submit
Ensure program completed Normal.

Step: 23
Run Multi Org Validation program

View Requests
Submit a new request
Single request
Say OK
68
Name:
Multi Org Setup Validation report
Say Submit
Ensure program completed Normal.
69
S.
No
Respon
sibility
Application
Data
Group
Name
Application
Menu
Request
Group
Name
Application
AP
Payables
Standard
Payables
AP_NAVIGATE_GUI1
2
All Reports
Payables
AR
Receivables
Standard
Receivables
AR_NAVIGATE_GUI
Receivables All
Receivables
CM
Cash
Management
Standard
Cash
Management
CE_SUPERUSER
All Reports
Cash
Manageme
nt
FA
Assets
Standard
Assets
FA_MAIN
All Reports
Assets
GL
General
Ledger
Standard
General
Ledger
GL_SUPERUSER
GL Concurrent
Program Group
General
Ledger
HRMS
Human
Resources
Standard
Human
Resources
HR Foundation
US HRMS Reports
& Processes
Human
Resources
INV
Inventory
Standard
Inventory
INV_NAVIGATE
All Inclusive GUI
Inventory
OM
Order
Management
Standard
Order
Management
ADS_OM_SUPERME
NU
OM Concurrent
Programs
Order
Manageme
nt
PO
Purchasing
Standard
Purchasing
Purchasing Super
User GUI
All Reports
Purchasing
70

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MULTI ORG STRUCTURE = R 12

MOAC MULTI ORG ACCESS CONTROL

Define MOAC security profile

Name your security profile

Choose your Operating unit

Choose your inventory organization

Save your work.

Run Security list maintenance program

Security list maintenance

All security profiles

Ensure program completed normal.

MOAC MULTI ORG ACCESS CONTROL

Multi Org Setup steps

Define Business Group

Assign Profile options to responsibilities

Assign Responsibilities to user

Define Legal Entity

Assign legal Entity to Ledger

Define operating unit

Define work day calendar

Define inventory organizations

Define sub inventory

Run Replicate seed data program

Run Multi org validation report

Multi Org Setup steps

Multi Org Setup steps

Define Business Group

Choose organization classification name as Business group

Click on Others button

Multi Org Setup steps

Multi Org Setup steps

Setup Currencies Define

Save your work

Multi Org Setup steps

Setup Financials Accounting setup manager Accounting setup

Define chart of accounts or Structure

Setup Financials Flex fields Key Segments

Use CTL F11

Multi Org Setup steps

Click on Segments button

Save your work

Choose Segment separator

Multi Org Setup steps

Click on Compile button

Multi Org Setup steps

Refresh the request

Define Segment values

Navigation: General Ledger

Multi Org Setup steps

Accounting Flex Field

Choose your structure

Define segment values

Multi Org Setup steps

Define Accounting Calendar

Step: 4.3.1 Define Period type

Enter period type

Enter name of the accounting calendar

Enable Adjusting check box for the adjustment period

Multi Org Setup steps

Validate your calendar

Multi Org Setup steps

Setup Financials Accounting setup manager Accounting setup

Click on Create Accounting setup