Request for Quotation

For procurement of 47 stand Laptop with accessories and 15

external DVD drive and 12 MFP printer) for JhpiegoHEMAYAT Project
: 202
: Procurement of 47 stand Laptop with accessories and 15 external DVD
drive and 12 MFP printer) for Jhpiego-HEMAYAT Project
Release Date
: 19th July, 2016
Deadline for Questions: 24th July, 2016
Closing Date
: 5th Aug, 2016 [04:00PM]
RFQ Number
Description

Jhpiego is soliciting to offer for the supply of goods/services as described in ANNEX-C of this
RFQ.
All correspondence and/or inquiries regarding this Request for Quotations [RFQ] must
reference the above RFQ number and be submitted to:
Jhpiego-HEMAYAT Kabul Office, Ansari Watt Shahr-e-Now District #4
Please submit your offer for the goods/services described in the ANNEX-C in accordance
with the terms and conditions of this RFQ and applicable currency.
Eligibility criteria & bidding requirements:
a) Physical office setup, a verification team will be assessing their office.
b) The quotation must be valid for 60 days from the closing date (please see time period
under point 9 above).
c) The potential vendors must be registered with the government of Afghanistan
(Example: AISA, Sharwali etc.)
d) The potential vendors should have Official Bank Account in the name of their
business.
e) The potential vendors should accept tax withholding based in Afghanistan Tax Law.
f)

All the cost should be stated in Local currency (AFN).

Please remember to state the RFQ Number on the sealed envelope. Envelop without RFQ number,
your quotation will be considered as disqualified.

Any questions should be submitted in writing and/or emailed to khyber.seddiqi@jhpiego.org and

cc Haris.Nashir@jhpiego.org no questions will be entertained if they are received by means other
than the specified email address and after the due date stated above. The solicitation number should
be stated in the subject line of your email and please make sure the subject of your email reads as

follows: Procurement of 47 Laptop stand with accessories and external DVD drive, MFP printer
Answers will be compiled and distributed within from the closing date of questions session.

This RFQ includes the following sections:

1.0
Instructions to Offerors
2.0
Technical Specifications
Attachment A: Offerors Summary Sheet Attachment B: Statement on Source and Origin
Attachment C: Minimum Technical Requirements
Attachment D: Bill of Quantity (BoQ)
1.0 Instructions to Offerors
Offer Deadline: Offers must be received no later than 5th Aug, 2016 [04:00PM] by sealed
envelope to:
Jhpiego-HEMAYAT Kabul Office, Ansari Watt Shahr-e-Now
District #4
Offers received after this date or time will be considered late and will be considered only at the
discretion of Jhpiego.
1. Source: All goods and services supplied under this order must meet USAID Geographic
Code 935 (special free world) in accordance with the US Code of Federal Regulations
(CFR), 22 CFR 228. This means that items may be from any country with the exception
of the seven countries outlined below. The cooperating country for this RFQ is
Afghanistan.
2. Under no circumstances may items or items with components from the following
countries be purchased: Iran, Cuba, Iraq, Laos, Libya, North Korea, or Syria.
3. Offerors are also required to indicate the source of all products in Columns B and C. Per
22 CFR 228, the following definitions apply:
4. Source: Source means the country from which a commodity is shipped to the
cooperating country or the cooperating country itself if the commodity is located therein
at the time of purchase. However, where a commodity is shipped from a free port
or bonded warehouse in the form in which received therein, source means the
country from which the commodity was shipped to the free port or bonded warehouse.

Jhpiego Office
Ansari Watt shar-e- Now, District # 4,
Kabul Afghanistan

5. Brand
names:
Specific
brands
and/or models indicatedwhile often preferredare for description only. An equivalent
substitute, as determined by the specifications, will be acceptable.
6. Warranty Requirements:
Offerors are expected to provide warranty information if applicable.
a) Warranty if offered on any equipment must be valid in Afghanistan. Offers not honoring
warranty (if offered) in Afghanistan will be rejected.
b) Offerors shall confirm that all supplied equipment is new, unused, of the most recent
models and incorporates all recent improvements in design and materials.
c) Furthermore, the successful Offeror shall be responsible for repairing any defect in, or
damage to, any part of the supplies which appear during the warranty period and which: a)
result from the use of defective materials, faulty workmanship or design of the Vendor; or b)
result from any act of omission of the Vendor during the warranty period; or c) appear in
the course of an inspection made by, or on behalf of the Buyer.
7. Delivery: Delivery and assembly will be arranged by the vendor. All delivery costs will be
included within the price offer. All items must be delivered and assembled no later than the
date identified in the task order days after the agreement is signed.
8. Submission Guideline:
You are requested to send youre sealed and stamp quotation (labeled with RFQ number, and fill
attachment A) to Jhpiego Kabul Office address (Ansari Watt Shahr-e-Now District #4) as stated

above by the close of business of the closing date mentioned above.

Please remember to state the RFQ Number on the sealed envelope to below address. Envelop
without RFQ number, will be considered as disqualified.

Office Address:
House # 71, Street # 4 Left Hand From Ansari Square Shar-e-Naw District # 4 Kabul,
Afghanistan
Please attach your company registration license, Tax identification number and
company bank details with your application.

Jhpiego Office
Ansari Watt shar-e- Now, District # 4,
Kabul Afghanistan

9. Quotations: Prices must include delivery and installation of any items to Kabul City.
Offers must show unit prices, extensions, and total price. Quotations must be a fixed price,
expressed in Local AFS.
Offerors shall fill in the unit price for each item in the Bill of Quantity (see Attachment D).
For each item, the quantity given in the Quantity column shall be multiplied by the unit
price and the result entered in the Total Amount column. In case of any discrepancy
between a unit price and an amount, the unit price will be taken as correct and the amount
adjusted accordingly. For any item for which a unit price or amount is not shown, it will be
assumed that the Offeror is not including that item in their proposal.
Offers must remain valid for not less than sixty (60) calendar days after the offer
deadline.
10.

Negotiations:
Best-offer quotations are requested. Award will be made to a responsible supplier submitting
the lowest price and technically compliant proposal.
However, Jhpiego reserves the right to conduct negotiations and/or request clarifications
prior to awarding a contract.

No employee is authorized to negotiate or promise work on behalf of Jhpiego.

Selected vendors will have an official Purchase Order with Jhpiego and authorized
signatures.
11. Evaluation and Award: The award will be made to a responsive Offeror whose offer follows
the RFQ instructions and meets the source/nationality requirements.
The proposal/quotation will be evaluated based on its responsiveness to the technical
requirements listed in Section 3.0 Technical Specification and Attachment C, Minimum
technical requirements.
12. Eligibility criteria:
g) Physical office setup, a verification team will be assessing their office.
h) The quotation must be valid for 60 days from the closing date (please see time period
under point 9 above).
i) The potential vendors must be registered with the government of Afghanistan (Example:
AISA, Sharwali etc.)
j) The potential vendors should have Official Bank Account in the name of their business.
k) The potential vendors should accept tax withholding based in Afghanistan Tax Law.
l)

All the cost should be stated in Local currency (AFN).

Jhpiego Office
Ansari Watt shar-e- Now, District # 4,
Kabul Afghanistan

By submitting an offer in response to this RFQ, the offeror certifies that it and its principal officers
are not debarred, suspended, or otherwise considered ineligible for an award by the U.S. Government.
HEMAYAT will not award a contract to any firm that is debarred, suspended, or considered to be
ineligible by the U.S. Government.
Payment

Jhpiego will only make payment in your company maintained bank

Account after the delivery and acceptance of the required goods and/or
Services by Jhpiego,

13. Type of Contract: Jhpiego intends to award a Purchase Order (PO), or multiple POs or
Blanket Purchase Agreement (BPA) for this activity. Jhpiego may award the procurement in
full or in part to one Offeror, multiple Offerors, or no to Offerors without assigning any
reason.
m) Terms and Conditions: This is a Request for Quotations only. Issuance of this RFQ
does not in any way obligate Jhpiego or USAID to award a purchase order, nor does
it commit Jhpiego or USAID to pay for costs/losses/liabilities incurred in the
preparation and submission of a proposal. Jhpiego may award the procurement in full
or in part to one Offeror, multiple Offerors, or no Offerors. This solicitation is subject
to Jhpiego standard terms and conditions. Any resultant award or purchase order will
be governed by these terms and conditions.
n) No costs/losses/liability (ies) incurred/assumed by the Offerors in preparing and
submitting the proposal are reimbursable by Jhpiego and/or Jhpiego can be held
responsible either directly/indirectly. All such costs/losses/liability (ies) will be at the
Offerors responsibility.
o) Taxes: Tax will be withheld from all contractors for such procurement with a specified
rate as per Article- 72 of the Afghanistan Income Tax Law, 2009. Seven percent (7%)
of the gross amount will be withheld if the contractor does not hold/submit a business
license, and Two percent (2%) will be withheld if the contractor has/submits a business
license. The withheld tax per the law will be remitted to the Tax Office in the name of
company.

Jhpiego Office
Ansari Watt shar-e- Now, District # 4,
Kabul Afghanistan

14. EVALUATION AND AWARD

The award will be made to a responsible offeror whose offer follows the RFQ instructions, meets the
eligibility requirements, and meets or exceeds the minimum required specifications of the assignment,
and is judged to be the technical acceptableofficer/best value on a lowestprice offer.
The relative importance of each individual criterion is indicated by the number of points below:
Cost- 40 points: the overall cost presented in the offer
Quality and Specification- 60 points: the overall technical specifications of the offeror (Quotations that
meets the requirements of the RFQ and the specification of the scope of work).
Delivery Time- 10 points: the offeror must submit a delivery time/schedule and clearly indicate their
capability to perform and provide the services as per the scope of work. HEMAYAT will score and rate
those offeror who provide/offer the soonest delivery time.

Yours Sincerely,

VENDOR
Country Director
Jhpiego- Afghanistan

Annex A: Offerors Summary Sheet

Name of Offeror:
Business License Number:
Address:
Telephone No.
Email:
TOTAL COST:

Currency

1. Description of Warranty if any (include name, address, and telephone number of the
authorized in country service maintenance provider)

2. Delivery time if any (Offerors are expected to propose an implementation schedule for
supply and delivery.)
Signature:
Name:
Title:
Date:

Annex B
STATEMENT ON RULES ON SOURCE AND NATIONALITY FOR COMMODITIES
AND SERVICES FINANCED BY USAID
[CITE: 22CFR228.11], [CITE: 22CFR228.14]
Hereby the Offeror certifies that:
He/she has thoroughly studied the Section 2.2 of this RFQ containing Rules on Source, and
Nationality for Commodities and Services financed by USAID [CITE:
22CFR228.11], [CITE: 22CFR228.14] and his/her company
As well as all the components and commodities
being offered in his/her Offer to this RFQ meet all required source and nationality eligibility criteria
as specified under Section 2.2 of this RFQ.
Name
Title
Signature

Date

Annex C
No.

Technical Specs

1
Dell Latitude E7250*
5th generation Intel Core i7 processor
Technical Specifications
Processor
Processor Number i7-5600U processor
Conflict-free processor 2
Processor 5th generation Intel Core i7
CPU Speed 2.60 GHz
Cores/Threads 2/4
Socket Type FCBGA1168
L2 Cache 4.0 MB
Max Turbo Frequency 3.20 GHz
Audio
Built In Microphone Y
Headphone Out Quantity 0
Microphone In
Intel HD Audio Technology
Audio system HD
Battery
Battery Life (max) (h) Battery Technology Lithium Polymer (LiPo)
Energy Star Certified
Camera
Design
Color Black
User Interface Type Clamshell
Form factor Clamshell
Display
Screen 12.5"
Wireless Display Y
IsTouch yes
Display resolution 1366 x 768 pixels
Display Aspect Ratio 16:9
Graphics
Integrated Graphics N
Graphics Controller N
Intel Technologies
Intel Turbo Boost Technology 2.0
Intel Hyper-Threading Technology
Intel 64
Intel Quick Sync Video Intel Clear Video HD Technology,Intel
Memory 8 GB
Internal Memory Type DDR3L-SDRAM
RAM Speed 1600
Maximum internal memory 16 GB
Memory slots 2x SO-DIMM
Networking
Ethernet LAN
Wi-Fi
Operating System & Software
OS Windows 7 Professional
Ports & Interfaces
Supported Flash Cards SD
Card Reader Integrated Y
USB 2 Ports 0

Remarks

 HDMI Ports 1
USB 3.0 ports quantity 3
Storage
Capacity 500 GB
Storage Media Type SSD

Accessories Best quality Lenovo back pack, Kensington Laptop lock , Dell
Bluetooth mouse ,HDI cable 2 meter, A4tech head set, Scan Disk USB3 Flash
drive 8 GB

Dell external DVD drive

HP Laser Jet 225dn printer MFP, with USB cable