Reports

Payables provides reports, programs, listings, and notices (all referred to as requests) that you can use
to review information about your suppliers, invoices, and payments, print notices, and print listings
Submitting Standard Reports, Programs, and Listings
Programs
Workflow
Supplier Reports
Income Tax Forms and Reports
Invoice Reports
Payment Reports
Receivables and Payables Netting Reports
Accounting and Reconciliation Reports
Key Indicators Report
Notices
Listings
Country-Specific Reports
Subledger Accounting Reports

Request Sets
A request set is a collection of requests that you group together. You submit request sets from the
Request Set window.
Tip: Include the Concurrent Request Notification program as the last request in a request set.
This program sends a designated recipient an e-mail notification confirming that all of the
requests in the request set were submitted.
Listed below are the request sets that Payables predefines, and the requests that are included in the
request set.
N: Other >> Requests >> Run Request Set
Request Set (Report Set)
Requests (Programs/Listings)
Listings
Bank Account Listing
Distribution Set Listing
Employee Listing
Payment Terms Listing
Payables Lookups Listing
Tax Codes Listing
Expense Report Template Listing
Period End
Accounts Payable Trial Balance
Posted Invoice Register
Posted Payment Register
Mass Additions Create
Mass Additions Create Program
Mass Additions Create Report
XML Inbound Invoice Process
Payables Open Interface Import
Payables Invoice Validation
Payables Accounting
Concurrent Request Notification

Automatic Reports
You can run (submit) most requests (reports/listings) from the Submit Request window. However,
few reports and listings that are given in the following table generate (print) only if you submit the
following programs: [it these reports are not in LOV, these are only generate if we run the below
programs].
Program or Action

Report or Listing

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Always
Prints?

Invoice Validation Program

Payables Open Interface Import
Purge

Supplier Merge Program

Unaccounted Transaction Sweep
Update Matured Future Payment Status

Invoice Validation Report

Payables Open Interface Import Report
Preliminary Purged Listings
Final Purged Listings
Rejected Purged Listings
Final Purge Statistics Report
Supplier Merge Report
Purchase Order Headers Report
Unaccounted Transaction Sweep Report

Yes
Yes
Yes
Yes
No
Yes
Yes
Yes
Yes

Update Matured Future

Payment Status Report

Yes

Programs
AutoRate Program
AutoRate uses exchange rate information in the GL Daily Rates table to enter exchange rates for any
foreign currency invoices or payments that have no exchange rates.
Create Procurement Card Issuer Invoice
This program creates invoices for your procurement card issuers in the Payables Open Interface tables.
This program selects all records for a given date range in AP_EXPENSE_FEED_DISTS with a status of
at least Validated.
After this program creates invoices in the Payables Open Interface tables, they can be imported into
Payables for approval and payment using the Payables Open Interface Import program. When you
run Payables Open Interface Import, enter Procurement Cards in the Source parameter.
Employee Update Program
This program updates employee type supplier records if the corresponding employee record has been
changed. When employee records are updated, the system does not automatically update the
corresponding supplier record.
When you submit the Employee Update Program, the system identifies any employee records that
have changed since the last time you submitted the program.
If the program updates any records, it produces a report that lists each employee supplier record that
was updated by the program.
Expense Report Export Program
Use Expense Report Export to create Payables invoices from expense reports you enter in Payables or
Oracle Internet Expenses.
Invoice Validation Program
The Invoice Validation process checks the matching tax, period status, exchange rate, and distribution
information for invoices you enter and automatically applies holds to exception invoices.
Mass Additions Create Program
Run the Mass Additions Create program to transfer capital invoice line distributions from Oracle
Payables to Oracle Assets.
Payables Open Interface Import
You can use the Payables Open Interface Import program to create Payables invoices from invoice data
in the Payables Open Interface tables.
Procurement Card Transactions Validation
Use the Procurement Card Transactions Validation program to validate the procurement card
transactions you import from your card issuer. This program identifies exceptions such as undefined
card numbers, invalid transaction or posted currency codes, and invalid card codes. This program also
builds the default GL accounts for the transactions based on options you selected when setting up
your credit card programs and card profiles.
Payables Open Interface Purge Program
Use the Payables Open Interface Purge Program after you submit the Payables Open Interface Import
program. This program purges records from the Payables Open Interface tables
(AP_INVOICES_INTERFACE and AP_INVOICE_LINES_INTERFACE).

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Purge only invoices that you successfully imported, or enter Yes for Purge All to purge all records in
the table that match the Source and Group program parameters you enter.
Purging Records
To optimize your database storage, you can delete Oracle Payables, Oracle Purchasing, and Oracle
Supplier Scheduling records that you no longer need to access online. You can also purge invoices,
purchase orders, suppliers, and related records such as invoice payments, supplier schedules, and
purchase receipts.
Once a record is purged, you cannot query or view it in the system. However, the system maintains
summary information of deleted records to prevent you from entering duplicate invoices or purchase
orders.
Supplier Merge Program
The Supplier Merge Program is a utility you can use to maintain your supplier records. You can use it
to merge duplicate suppliers into a single, consolidated supplier. You can use it to merge transactions
within the same supplier from one supplier site to a different supplier site. You can choose to merge
all transactions for a supplier into a new supplier, or you can just choose to merge unpaid invoices.
This option is useful in the case of an acquisition. In that case, you might want to leave all of the
transaction history with the original supplier and only merge unpaid invoices to the new supplier
who now wants to receive the payments.
Unaccounted Transactions Sweep Program
The Unaccounted Transactions Sweep Program transfers unaccounted transactions from one
accounting period to another. The program redates all accounting dates of all unaccounted
transactions to the first day of the open period you specify.
Because you cannot close a Payables period that has unaccounted transactions in it, if your accounting
practices permit it, you might want to use this program to redate transaction accounting dates to
another open period. You can then close the accounting period from which Payables moved the
invoices and payments.
Unapply Preupgrade Prepayments Program (Unapplying Prepayments Applied Before Upgrading
to Release 11i)
If you applied a prepayment to an invoice before upgrading to 11i, you cannot unapply the
prepayment in the Invoice Workbench. To unapply this prepayment, you must submit the Unapply
Preupgrade Prepayment program from the Submit Request window. You cannot unapply more than
one prepayment application at a time.
Update Matured Bills Payable Status Program
Use this program to automatically update the status of matured bills payable from Issued to
Negotiable. If the payment's Maturity Date is on or before the Maturity Date parameter you specify
and on or before the system date, then the system updates the payment's status. This program creates
journal entries to record the status change of the payment. It then creates the Matured Bills Payable
Report, which lists the updated payments and notifies you of any exceptions the program
encountered.
Concurrent Request Notification Program
Include this program as the last request in a request set. When the request set completes, this program
sends an e-mail notification to a designated person stating that the requests in the request set were
submitted.

Supplier Reports
Invalid PO Supplier Notice
Use the Invalid PO Supplier Notice to create a notice informing a supplier that you placed an invoice
on hold because the supplier did not provide a purchase order number for matching or you could not
use the purchase order number provided by the supplier. Payables creates a notice for each supplier
with invoices to which you have manually applied an Invalid PO hold.
Supplier Audit Report
Use the Supplier Audit Report to help identify potential duplicate suppliers.

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Supplier Customer Netting Report

See in Receivables Reports
Supplier Mailing Labels
Use this report to create mailing labels for supplier sites. You can order your labels by supplier or by
postal code. You can print mailing labels for any of your supplier's active sites.
Supplier Open Balance Letter
Use this report for auditing purposes or to periodically inform your suppliers of open balances. This
letter contains an introductory paragraph, individual transaction information, and the outstanding
balance due for a supplier site as of a specific date.
When calculating a supplier's open balance, the report includes invoices, payments, uncleared
payments, discounts taken, and paid prepayments. Payables uses the following formula to calculate
the balance due:
Sum of Open Invoices - Paid Prepayments = Open Balance
Supplier Paid Invoice History Report
You can submit the Supplier Paid Invoice History Report by supplier or supplier type to review
payment history, discounts taken, and frequency of partial payments.
The report lists supplier payments alphabetically by supplier and site. Payables separates invoice
amounts paid in foreign currencies from invoice amounts paid in your ledger currency by printing a
subtotal of the paid invoices by currency.
Supplier Payment History Report
Use the Supplier Payment History Report to review the payment history for a supplier, or a group of
suppliers with the same supplier type. You can submit this report by supplier or supplier type to
review the payments you made during a time range you specify.
This report provides totals for the payments made to each supplier site, each supplier, and all
suppliers included in the report.
Suppliers Report
Use the Suppliers Report to review detailed information about your supplier records.

Tax Reports

Withholding Tax By Invoice Report

Withholding Tax By Payment Report
Withholding Tax By Tax Authority Report
Withholding Tax By Supplier Report
Withholding Tax Certificate Listing
Withholding Tax Letter
Withholding Tax Report

Invoice Reports
Accrual Reconciliation Report
Actual Invoice Sweep Report
Batch Control Report by Batch Name
Batch Control Report by Entered By
Credit Card Outstanding Transactions Report
Credit Memo Matching Report
Invoice Aging Report
Invoice Approval Status Report
Invoice Audit Listing by Voucher Number
Invoice Audit Listing
Invoice Audit Report
Invoice History Report
Invoice on Hold Repor
Invoice Register
Invoice Validation Report

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Matched and Modified Receipts Report

Matching Detail Report
Matching Hold Detail Report
Open Items Revaluation Report
Payables Open Interface Import Report
Prepayments Status Report
Recurring Invoices Report
Unrealized Gain/Loss Report
Accrual Reconciliation Report
See Purchasing User's Guide
Actual Invoice Sweep Report
See: Unaccounted Transactions Sweep Program
Batch Control Reports
Use the Batch Control reports to review invoice batches. You can run either report to review invoice
entry and identify and resolve batch variances.
The report you choose determines the order in which the invoice batches are listed:
Batch Control Report by Batch Name. Lists invoice batches in order of batch name and
batch date. Also sorts by entry name.
Batch Control Report by Batch Entered By. Lists invoice batches in order of entry
person. Also sorts by batch name.
Credit Card Outstanding Transactions Report
You submit Credit Card Outstanding Transactions Management (Details) program. It prints detailed
information about the outstanding transactions of a particular credit card program.
Credit Memo Matching Report
This report lists credit memos and debit memos that match the supplier and date parameters you
specify.
Invoice Aging Report
Use this report to view your unpaid invoices. This report provides information about invoice
payments due within four time periods you specify in the Aging Periodswindow.
If you use multiple currencies, the report converts invoice amounts into your ledger currency. If this
report includes foreign currency invoices with missing exchange rates, the amounts appear as null
values. We recommend that before submitting this report that you run the AutoRate program to
provide any missing exchange rate information.
Invoice Approval Status Report
Use the Invoice Approval Status Report to monitor invoices and invoice lines that are in the Invoice
Approval Workflow process as of the date and time the report is run. The report also shows invoices
and invoice lines that have completed the process because they were approved or rejected.
Invoice Audit Listing by Voucher Number
Use this report to review your invoices with assigned sequential voucher numbers. Either you or
Payables can assign a unique, sequential number to an invoice during invoice entry, if you enable the
Sequential Numbering profile option.
Invoice Audit Listing
Use the Invoice Audit Listing to audit invoices for duplicates. You should audit invoices periodically
to ensure control of invoice payments. You can sort this listing in six different ways. For example, you
may want to only audit invoices over $1000.
Invoice Audit Report
Use the Invoice Audit Report to audit invoices for duplicates.
Invoice History Report

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The Invoice History Report provides information to support the balance due on an invoice. It helps
you quickly identify and review a detailed list of all payment activities pertaining to a specific invoice
such as gains, losses, and discounts. All amounts on this report are shown in the payment currency.
Invoice on Hold Report
Use the Invoice on Hold Report to identify invoices on hold. The report provides you the total number
and amount (in your ledger currency) of invoices on hold.
Invoice Register
Use the Invoice Register to review detailed information about invoices.
Invoice Validation Report
Use the Invoice Validation Report to review the total number of matching and variance holds that
Payables applies and releases after you submit Invoice Validation.
Payables automatically prints this report after Invoice Validation completes. You
can initiate validation from either the Invoice Actions window or the Invoice
Batches window, or submit the Invoice Validation process in the Submit
Request window.
Payables automatically initiates Invoice Validation when you cancel an invoice.
Matched and Modified Receipts Report
After you automatically create invoice distributions by matching an invoice for goods to a receipt, that
receipt can be modified in Oracle Purchasing. For example, you might need to adjust a receipt because
the quantity received was incorrectly recorded, or the product was defective and returned to the
supplier. Use this report to identify receipts that have been changed after invoice matching, and for
which no users have seen modifications.
This report displays modified receipts and invoice distributions matched to them.
Matching Detail Report
Use this report to see the detail of how an invoice, purchase order, or receipt was matched. This report
is especially helpful when an invoice is on hold and you are trying determine why the hold was
placed.
Matching Hold Detail Report
Use the Matching Hold Detail Report to review detailed accounts payable and purchasing
information for invoices with matching holds and matching hold releases.
Open Items Revaluation Report
Use the Open Items Revaluation report to revalue the balances of your open items.
Open items in this report are all invoices (including prepayments, credit memos, and debit memos)
that are unpaid as of the last date of the revaluation period you specify.
Prepayments Status Report
Use the Prepayments Status Report to review the unapplied prepayments and unpaid or partially
paid invoices for a supplier. You can compare the invoices and prepayments for a supplier to
determine if there are outstanding prepayments which you can apply
against unpaid invoices.
Recurring Invoices Report
Use this report to review recurring invoice templates you defined during a specific time period. You
can review this report to determine the amount you have authorized for a recurring invoice template,
how much you have released, and the next amount youhave scheduled. The report also lists the
number of periods remaining for a recurring invoice and the next period you have scheduled.
Unrealized Gain/Loss Report
Use this report to review unrealized gains and losses on foreign currency invoices. An unrealized gain
or loss occurs on an unpaid foreign currency invoice when the exchange rate changes.

Payment Reports
Payables provides the following payment reports:
Cash Requirement Report
Discounts Available Report

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Discounts Taken and Lost Report

Payment Audit by Voucher Number
Payment Exceptions Report
Payment Gain/Loss Report
Payment Register
Stopped Payments Report
Unclaimed Property Report
Update Matured Future Payment Status Program and Report
Void Payment Register
Cash Requirement Report
Use the Cash Requirement Report to forecast your immediate cash needs for invoice payments. You
can submit this report before every payment batch to determine your cash requirements for the batch.
This report lists unpaid or partially paid invoices that match parameters you enter. The report does
not include cancelled or fully paid invoices.
Discounts Available Report
Use the Discounts Available Report to identify payments where you can take advantageous discounts.
If you find that you are losing discounts, you can change your system and supplier defaults and
modify your payment batch selection criteria to make sure that you take all valid discounts.
Discounts Taken and Lost Report
Use the Discounts Taken and Lost report to identify payments for which you could have taken a
discount, but did not. If you find that you are losing discounts, you can change your system and
supplier defaults and modify your payment batch selection criteria to make sure that you take all
valid discounts.
Payment Audit by Voucher Number Report
Use the Payment Audit by Voucher Number Report to review payments with assigned sequential
voucher numbers. If you enable the Sequential Numbering profile option, either you or Payables can
assign a unique, sequential number to each payment you create. You can also use this report to review
assigned and available voucher numbers for the sequence name you specify, as well as sequential
numbers that have been deleted.
Payment Exceptions Report
Use this report to review exception payments in Payables. This report provides you with a state-ofthe-system listing of the exception payments in Payables at any time.Exception payments are
payments that your bank has:
Not yet cleared
Cleared for an amount different from the payment amount
Cleared before the payment date
Cleared, but the payment is void in Payables
In addition, this report lists future dated payments that:
Have not cleared and the maturity date has passed
Payment Gain & Loss Report
Use this report to identify payments that have at least one invoice with a loss and at least one invoice
with a gain. The report totals the exchange rate currency gain and loss for each payment and
calculates the amount you can adjust your general ledger balance for each combination of gain/loss
accounts. In some accounting practices, you are required to make this adjustment to avoid inflating
your gain/loss accounts. For each payment that has both a gain and a loss, Payables lists each
currency exchange rate gain and loss included in the payment.
Important: Payments must be accounted and transferred to general ledger before they will appear
on this report.
Payment Register
Use the Payment Register to review payments created for each bank account you use.
The report lists each payment that has a payment date within the range you specify, as well as the
total payment amount and cleared amount of all payments. It sorts and subtotals by bank, bank
branch, and bank account. The report also displays the payment document and disbursement type for

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each set of payments, and provides a subtotal for each payment document. Voided checks will not be
subtracted from the report totals. If you want to review actual cash disbursed, then you can run this
report along with the Void Payment Register.
Stopped Payments Report
Use the Stopped Payments Report to review all current stop payments. Payables does not list any stop
payments which were initiated, but then released, or voided at a later time. Payables sorts the report
by bank, bank account, payment document, and document number. Payables subtotals the amount for
each payment document and displays the cumulative total for each bank account.
Void Payment Register
Use the Void Payment Register to obtain a listing of void payments. The Void Payment Register
provides you with payment and supplier information for each void payment. Payables sorts the report
by bank, bank branch, bank account, payment document, and payment number, and prints a subtotal
for each. Payables also provides a report count and total at the end of the report.
You can submit this report before you reconcile your bank account to verify that void payments did
not clear your bank. Payables does not clear void payments when you use Oracle Cash Management
to reconcile your bank account; Payables lists these void payments as exceptions.

Receivables and Payables Netting Reports

Receivables and Payables Netting provides the following reports.
Proposed Netting Report
Final Netting Report
Proposed Netting Report
The Proposed Netting Report contains the transactions selected for netting and it is created during the
Create Netting Batch process. You can view this report when the netting batch status is Selected,
Submitted, Approved, Suspended, Rejected, or Cancelled. This report is also sent to the trading
partner if the Trading Partner Approval Required check box is selected when creating the netting
agreement.
Final Netting Report
The Final Netting Report is created at the end of the netting process after the transactions have
cleared. You can only view this report when the netting batch status is Completed. This report shows
the final netting details, such as the values for Payment, Receipt Number, and Netted Amount.

Accounting and Reconciliation Reports

Accounts Payable Trial Balance Report
Accounts Payable Negative Supplier Balance Report
Period Close Exceptions Report
Posted Invoice Register
Posted Payment Register
Unaccounted Transactions Report
Accounts Payable Trial Balance Report
Use the Accounts Payable Trial Balance Report to verify that total accounts payable liabilities in
Payables equal those in the general ledger. To reconcile these balances you can compare the
cumulative total liability provided by this report with the total liability provided by your general
ledger.
The Accounts Payable Trial Balance report is a Payables-specific version of the Open Account Balances
Listing report. By running this report from Payables, you can run this report for a specific operating
unit.
In the reports parameter, if you do not enter an as of date, then the report shows all paid and unpaid
invoices from the start date.
Accounts Payable Negative Supplier Balance Report

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The Accounts Payable Negative Supplier Balance report allows you to run a Payables-specific version
of the Open Account Balances Listing report. By running this report from Payables, you can view the
negative supplier balances for a specific operating unit.
Period Close Exceptions Report
Submit this report to review a complete list of exceptions that are preventing you from closing a
Payables accounting period. This report lists, for each organization within the ledger, the following
exceptions:
Outstanding Payment Batches
Accounting Entries not Transferred to General Ledger
Bills Payable Requiring Maturity Event and Accounting
Unaccounted Invoices
Unaccounted Payments
Posted Invoice Register
Use the Posted Invoice Register to review accounting lines for invoices that have been transferred to
your general ledger. Because it presents amounts that have been charged to liability accounts, this
report is valid only for an accrual ledger.
The Posted Invoice Register is primarily a reconciliation tool. Use this report along with the Posted
Payment Register and the Accounts Payable Trial Balance Report to reconcile balances between
Payables and your general ledger. To make their output easier to read, each of these reports can be
generated for a single liability account.
Posted Payment Register
Use the Posted Payment Register to review accounting lines for payments that have been transferred
to general ledger. Because it presents amounts that have been charged to liability accounts, this report
is valid only for an accrual ledger. You can submit the Posted Payment Register for one payment
journal entry batch or all payment journal entry batches.
Unaccounted Transactions Report
Use this report to identify and review all unaccounted invoice and payment transactions and see the
reason that Payables cannot account for a transaction.
The report will then show only transactions that had problems that prevented accounting. You can
then correct the problems and resubmit the accounting process. Note that this report does not include
invoices that have no distributions.

Key Indicators Report

When you submit the Key Indicators Report, Payables automatically generates below reports you can
use to review Payables transaction activity, and review the current number of suppliers, invoices,
payments and matching holds in your Payables system:
Key Indicators Current Activity Report
Key Indicators Invoice Activity Report
Key Indicators State-of-the-System Report

Notices
Invalid PO Supplier Notice
Matching Hold Agent Notice
Prepayment Remittance Notice
Print Invoice Notice
Receiving Hold Requestor Notice
Supplier Open Balance Letter
Withholding Tax Letter

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Invalid PO Supplier Notice

Use the Invalid PO Supplier Notice to create a notice informing a supplier that you placed an invoice
on hold because the supplier did not provide a purchase order number for matching or you could not
use the purchase order number provided by the supplier. Payables creates a notice for each supplier
with invoices to which you have manually applied an Invalid PO hold.
Matching Hold Agent Notice
Use the Matching Hold Agent Notice to print a notice informing a purchasing agent of any matching
holds due to a variance between an invoice and the agent's purchase order. When you submit this
report, Payables prints a notice to each purchasing agent who has issued a purchase order that has a
variance with its matched invoice.
Prepayment Remittance Notice
Use the Prepayment Remittance Notice to print a notice to a supplier with information regarding the
prepayments you have applied to invoices for the supplier. The notice informs a supplier that the
supplier will not receive a payment or will receive a reduced payment as a result of a prepayment
application.
Payables prints the Prepayment Remittance Notice for a supplier if you select the print option while
applying prepayments to invoices for the supplier.
You can submit the Prepayment Remittance Notice for a range of suppliers or prepayment from the
Submit Request window.
Print Invoice Notice
Payables prints invoice notices for each invoice that matches the selection criteria you specify in the
Print Invoice Notice parameters.
You can submit this notice from the Invoice Actions window of the Invoice Workbench.
Alternatively, you can submit this report from the Submit Request window.
Receiving Hold Requestor Notice
Use the Receiving Hold Requestor Notice to print a notice informing a requestor of an invoice hold
because the requestor has not acknowledged the receipt of invoiced items.
When you submit this report, Payables prints a notice to each requestor who has ordered goods or
services from a supplier who has sent you an invoice, but the requestor has not yet acknowledged
receipt of all items so the invoice remains unpaid.

Listings
Bank Account Listing
Distribution Set Listing
Employee Listing
Payment Terms Listing
Payables Lookups Listing
Bank Account Listing
Use this report to review information for each internal bank account you use. Payables provides detail
information about each bank, bank branch, bank account, and payment document that you have
defined.
Distribution Set Listing
Use the Distribution Set Listing to review a complete list of all the Distribution Sets you have defined.
Employee Listing
Use this report to create a list of employees that meet criteria you specify. You can sort this report in
four different ways.
Payment Terms Listing

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Use the Payment Terms Listing to review a complete list of the payment terms you have defined in the
Payment Terms window.
Payables Lookups Listing
Use this report to obtain a listing of all predefined lookup values, and all lookup values you defined
in the Oracle Payables Lookups window.
Tolerance Listing
Use the Tolerance Listing to review all the Invoice Tolerance templates that have been defined in the
Invoice Tolerances window.

Subledger Accounting Reports

For information on the Subledger Accounting reports available in Oracle Payables see:
Account Analysis Report
Create Accounting Program
Create Accounting for Third Party Merge Program
Export Application Accounting Definitions
Import Application Accounting Definitions
Journal Entries Report
Multiperiod Accounting Reports
Open Account Balances Data Manager Program
Open Account Balances Listing
Subledger Period Close Exceptions Report
Third Party Balances Report
Transfer Journal Entries to GL Program

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