Criteria VII Innovations and Best Practices

Criteria 7.1 Environment consciousness

SN

PARTICULARS

Does the university conduct a Green Audit of

its campus? (7.1.1 SSR)

Promotion/ initiatives taken by the university

to make the campus eco-friendly? (7.1.2 SSR)

2.1

Energy conservation

2.2

Use of renewable energy : Solar power plant

2.3
2.4
2.5
2.6
3

Water harvesting
Efforts for Carbon neutrality
Plantation
Hazardous
E waste management write-up

Criteria 7.2 Innovations

open ended - peer team members to identify

the characteristics

Criteria 7.3 Best practices

open ended - peer team members to identify

the characteristics

2010-11
July-Dec Jan-May

2011-12
July-Dec Jan-May

2012-13
July-Dec Jan-May

2013-14
July-Dec

013-14
Jan-May

2014-15
July-Dec Jan-May

CRITERIA VI GOVERNANCE, LEADERSHIP AND MANAGEMENT

Criteria 6.1 Institutional Vision and Leadership

SN

PARTICULARS

Vision, mission and values, justified by department and

how your vision, mission and goals of institution (including
your curriculum) tune with higher education objectives.
(Department wise).

How the Governance of institution reflect the effective

leaderships. (D/R office keep a record in form of hierarchy
(chain of command) chart followed by ordinance and
statues).

Documentation of participative management- What kind of

matters are centrally focused: Financial matters are
centralized and rest of the other matter deals by
department such as academics matter are decentralized.
For instance 1. Monthly academic meeting records, 2.
Participation of faculties in academic council, 3.
Participation of faculties in Board of studies (details of last
four years) D/R office.

Interaction with stakeholders regarding strategic planning:

Department level: staff council meeting record, parent
suggestion, student suggestion, stakeholders (feed-back of
senior educationist, corporate members etc.).

Management
and
the
overall
role
ofleadershipininstitutionbuilding:
This
point
particularly deals with the various committees, post
holders, Board of Management, Student leadership, Staff
leadership etc. (Write-up by D/R office with committee
details, year wise).
Decision of institution based on? (Facts): e.g. Change in
curriculum, Student feed-back, Staff Council, Board
studies, Academic council etc. Administrative system flow
chart (We have to maintain in department).

Criteria 6.2 Strategy Development and Deployment

Focusing on graduate attribute: Academic calendar and

activity scheduled monthly planner, budget details for
various activity and at end of session all activity properly
documented.

2010-11
July-Dec Jan-May

2011-12
July-Dec Jan-May

2012-13
July-Dec Jan-May

2013-14
July-Dec

8
9
10

Organizational
details:
Write-up
regarding
alumni
association, parent feed-back, industries, civil society,
media details etc. prepared by Jagaman sir with Sachin sir
(organizational structure).
Quality policy by Assistant Registrar
Session planner by HoD

11

Details regarding student grievance &redressl (By Neeraj

Tiwari).

12

Assessment of student satisfaction: By Student feed-back

(Department)

Criteria 6.3 Faculty Empowerment Strategies

13

Year wise recruitment and promotion detail by HR

14
15

Policy of recruitment by HR- Doman Verma

Welfare mechanism for teaching and non-teaching staff
detail provided by HR

16

Performance appraisal report by HR

17

How the institution enhance the competency of teaching

and non-teaching staff FDP (vinay sir) and MATSQ (HR)

18

Performance budgeting: By V. C. Sir

19

Effective welfare mechanism for teaching and nonteaching staff by HR office

20

Program conduct for professional development FDP (vinay

sir/ HR)

Criteria 6.4Financial Management and Resources Mobilization

21

22

Budgetary provision for academic and administrative

activities
Does the University have a mechanism for internal and
external audit (6.4.2 SSR)

23

Are the institutions accounts audited regularly. (6.4.3 SSR)

24

Optimum utilization of budget by the institution (6.4.4

SSR)

25

Narrate the efforts taken by the University for Resource

Mobilization (6.4.5)

26

Is there any provision for the university to create a corpus

fund? Details (6.4.6 SSR)

ernal Quality Assurance System

27

How the academic audit of department enhances quality

of institution: (6.5.1 SSR): Write-up by IQAC auditor
regarding audit (Departmental IQAC report).

28

Institutions have quality management and enhancement

system: write-up IQAC Chairman/ Sanjay Sir

29

30

31

32

Is there a central body within the institution which

continuously reviews the teaching learning process and its
structure, methodologies of operations and outcome?
(6.5.2 & 6.5.3 SSR) Teaching learning process (report of
staff council meeting)
How IQAC contributed to institutionalizing quality
assurance strategies and processes? (6.5.4 SSR) IQAC has
evaluated the works being done by various departments of
the University and has given necessary assistance in
achieving NAAC related standards.
IQAC have external members on its committees? If yes,
mention any significant contribution made by such
members. Yes IQAC has external members. They are CA
Bankim Shukla and CA SouravSoni. The input derived from
the external experts from IQAC has enabled the teachers
to update the curriculum and strengthen the research.
Autonomy of the department to be encouraged.

013-14
Jan-May

2014-15
July-Dec Jan-May

CRITERIA V STUDENT SUPPORT AND PROGRESSION

5.1 student Mentoring and support

SN

PARTICULARS
Based on 5.1.1 SSR report by department
HoD, remedial classes report and details,
extra classes details and student
mentoring register. (Department give the
details).
Scholarship
data
(a.)
Government
Scholarship (b.) Institutional scholarship
(c.) Vidayavan data (Data of scholarship
will available from admission office and
MrPrashantMundeja)

Career counselling by T&P cell, soft skill

development by department, NET classes
if conducted department wise. (5.1.3
SSR)

Regarding the marketing strategies with

publically
accessible:
Write-up
by
marketing department.

International students cell (Till this time

we dont have because none of the
programme offered by the university at
international level).

Co- curricular activity and extra-curricular

activity details (at department level).

Write-up by T&P cell stating identification

of job opportunities and entrepreneur skill
(details/ data of last 4 years).
Record of on-campus interviews(By T&P
cell).

2010-11
July-Dec Jan-May

2011-12
July-Dec Jan-May

2012-13
July-Dec Jan-May

2013-14
July-Dec

Alumni association meeting records and

feedback of last one year with details
(Prep.by Dept.)
Student grievance and redressel records
10 and data (By Neeraj Tiwari).

11

Anti-ragging committee details provided

by head of anti-ragging committee
(DrUmesh Gupta and Mr. B.K. Iyengar).

12

Scholarship details, Govt. Scholarship

details by admission office, and
MrPrashantMundeja.
Sexual harassment cell minutes of

13 meetings (by ParvinderHanspal Mam)

Criteria 5.2 Student Progression

14

How we monitored the progression of

students: results analysis and it should be
discussed in staff council meeting and
incorporated into minute (Prepared by
Department).
How we enhance the percentage of
passed students: Details of remedial
classes, mentoring record, and details of
special coaching if department offer or
15 conducted.

Record of timely submission of Ph.D./ D.

Sc. etc. thesis (Ph. D. Cell give details)
Criteria 5.3 Student Participation and Activities
Records of sports and games activity
17
(Ayaz sir give details) 5.3.1

16

18

Support
services:
student
support
services through feed-back by student
(Write-up by V.P. Roy).

19

How the institution encouraged the active

participation students through student
council (Write-up by V.P. Roy).

20

Student
participation
in
different
academic body (details by D/R office).

21
22

How does the university involve and

encourage its students to publish
materials
like
catalogues,
wall
magazines, college magazine, and other
material? List the major publications/
materials brought out by the students
during the last four academic sessions.
(Details provided by English, Hindi, Law,
Details
of
sports
conducted
at
Engineering department).5.3.4 SSR
department,
state,
national
and
international
level.
(by
Ayaz
sir)
(Department wise & year wise).

013-14
Jan-May

2014-15
July-Dec Jan-May

CRITERIA IV INFRASTRUCTURE AND LEARNING RESOURCES

4.1 Physical Facilities

SN

1
2
2.1
2.2
3
4
4.1
5
6

PARTICULARS
Documentation by dept. regarding
infrastructure, labs, lab. Instruments and
electronic gadgets used for teaching
learning
Lab details by Education/IT/ LS /Engg.
Department
Lab time table from the concerned
department.
Labs are augmented write up by IT, LS,
Engg.
Optimum utilization of facility write up
by D/R office
Sport facility, Gym, auditorium, faculty
recreation center, playground (indoor,
outdoor sports)
write up by sports officer for last four
years
Health centre detail of Arang campuswrite up by Mr. Atul Mishra(Administrator)
+ Anushree
Facility provided for physically disabled
students

4.2 Library as a learning Resource

7
8
9

9.1
9.2
9.3

9.4

Ramp details of Arang campus write-up

by administrator+ Anushree
Lib. support staff
Library detailsE resources/journals
reading room
internet facility
Reprography

2010-11
July-Dec Jan-May

2011-12
July-Dec Jan-May

2012-13
July-Dec Jan-May

2013-14
July-Dec

9.5

CD, cassettes, journals details- Central

library

9.6

9.7

10

11

Library augmentation central library

Library committee to be formed by D/R
office (last four years)
Details
regarding
IT
facilities
like
software, hardware, computer aids and
teaching learning materials and budget
for upgrading purchase. (Write-up by IT
department after consulting Accounts
section)

12

Physical facilities & Academic facilitieswrite up- Admin + D/R Office

Policy of Physical & academic supportwrite up- D/R Office

13

Funds allocated for maintenance of

infrastructure Administration staff +
Finance

013-14
Jan-May

2014-15
July-Dec Jan-May

CRITERIA III Research , Consultancy and Extension

3.1 promotion of research

SN
1
2
3
4
5

PARTICULARS
Seed Money - Registrar office
List
of
Lab.
Equipment,
Journals
(documentation), Software (License) Department
List of faculty availing remission, ODs
sanctioned- HR
Awareness program (list) last four years,
collaboration of research centers(Ph.D.
Cell)
List of recognized guides(of University
Ph.D. Cell)
Research committee to promote research
(Quarterly meeting) list to be formed by
the dept from 2010 followed by minutes
of meeting. (committee formation letter
through VC sir)

Department has to give a write up stating

the facilities that the department is
providing as research centre

Workshop/
training
Programme/sensitization (list) Ph.D. Cell

Researcher of eminence as adjunct(list to

be given by MLS, MSMSR, MSBS)

3.2 Resource Mobilization for research

10
11

Write up from D/R office stating financial

budget for research after discussion with
Accounts section
Patent if any- write up from the
Department

2010-11
July-Dec Jan-May

2011-12
July-Dec Jan-May

2012-13
July-Dec Jan-May

2013-14
July-Dec

3.3 Research Facilities

12

List
of
facilities
for
research
(infrastructure ) from IT ,MSLS, Engg.,
Law ,Education

13

National & International repute research

lab. recognition MSLS- Write up

3.4 Research Publications and awards

14
14.1

14.2
14.3

Research paper publication list( faculty

wise) along withList of faculty doing Ph.D
Faculty guiding research
Faculty awarded Ph.D

15
17

Ordinance detail
Process of Ph.D. Entrance till awared
Software used if any

18

List of faculty/students who received

research awards.- Department

16

19
20
21
22
23

List
of
M.Phil
&
Ph.D
Candidates(
yearwise
data)Department /Ph.D.Cell
List of awards of faculty (patents).Department
List of research paper publicationDepartment
List of institutional research of industriesDepartment
Details of book published of faculty /MATS
Journals detail- Department
Detail from dept. stating the eminent
faculty involved in the training and
research in the department

24
3.5 Consultancy
3.6Extension activities and institutional social responsibility
25
List of extension activity (Dept).
26
27
28

List of need based extension .Prog Dept.

List of Student/faculty involved in the
extension activity year wise- Department

29

NCC activity detail- Roshan Kannauje

List of award received for extension
activity- Department

30

Central committee to be formed to give

feedback for the extension activity- D/R
Office followed by minutes of meetings.

Documents for the MOUs signed by

various
department
with
industry,
31 community and NGO
Institutional social Responsibility list by
32 D/R - Office

3.7 Collaboration
33
List of institutional linkage - T&P

35

Write up to show the impact of linkages

with industry in the growth of university
T & P & Department
Internship details & post placement feed
back - Department

36

Review of collaboration with various

external organizations( MSLS, MSIT)

37

Documentation by dept. regarding

infrastructure, labs, lab. instruments and
electronic gadgets used for teaching
learning

34

013-14
Jan-May

2014-15
July-Dec Jan-May

CRITERIA II Teaching, Learning, and Evaluation system

2.1 Student Enrolment and profile

SN

PARTICULARs
Website and print media cuttings of
advertisement of MATS university1 Meghnath Sir
Brochure of last four years department
2 wise- Meghnath Sir

3
4
4.1
4.2
4.3

Periodic reviews of enrollment profile and

outcomes are used for improvement of
the process(student enrollment profile
department wise)
Admission office
Admission process year wise details of
gradual changes if done
Admission committee formation year
wise(DR office)
Minutes of the meeting of admission
committee

Note sheets of showing details of start

and end dates of admission of last four
4.4 years

4.5 Note sheet for extension of dates

Details of government norms followed
admission office through registrar
approval (The institution implements the
5 statutory reservation policies)
2.2 Catering to student Diversity
Details of orientation and induction
6 program year wise
How institution assesses the learning
levels of student and design programs for
7 advance and slow learner

2010-11
July-Dec Jan-May

2011-12
July-Dec Jan-May

2012-13
July-Dec Jan-May

2013-14
July-Dec

Growth of differentily-abled students and

8 provide tutorials for needy students

R(1.2)

Details of inclusive academic ambience

2.3 Teaching learning process
Attendance register and daily diary of last

9 four year, Time table

R
R

Lecture plans
Six monthly activity plans
Session planner
Monthly report (Standard Format from
10 DR office)

10.1
10.2
10.3
10.4
10.5
11
11.1
11.2
11.3
11.4
11.5
11.6
11.7
11.8
12
13
14

Student average attendance

Syllabus status
Activities conducted
Plan for next month
Other remarks
Mid Semester Examination details
Notice
Time table
Invigilation duty chart
seating arrangment
Question paper
attendance sheet
evaluation sheet
result
TMR
Term end Examination time table
Examiantion notifications
Class test/Assignment/ presentation/
15 remedial class details

Experiential learning, participative

learning, problem solving methodologies
Project report
Presentation
Case studies taught
Group discussion
16.5 OBL
16.6 Educational tours

16
16.1
16.2
16.3
16.4

16.7 Industrial tours

16.8 Internship
The institution has formal linkage with
national agencies like NNEICT to promote
17 blended learning
List of pedagogy used for teaching and
18 learning
19 Details of following done by faculty
19.1 Workshops
19.2 Project development
19.3 Research paper publication
21 Mentor and mentee records
22 Details of last four year
22.1 Best student detail

22.2 List of faculty received due recognition

23
23.1
23.2
23.3
23.4

Details of co-curricular and

extracurricular activities
Internship/ project details
Workshop
Corporate talk
Guest lecture

23.5 Industrial visits

R
R
R
R
R

Faculty feedback details (summary as

instruction given previously) and
outcome effectiveness record
Summary of faculty feedback of last four
years
Feedback forms of student of last session
2013-14 should be kept for record in
department
Analysis report of faculty by HR
Feedback record in PTM of faculty

2.4 Teacher Quality

Department wise justification should be
given that institution has adequate, well
24 qualified faculty

25 Diversity details should be listed by HR

25.1 Policy should be drafted
Teacher recharge programs - FDP details

25.2 with policy in write up - HR

Teaching positions against sanctioned

posts are filled in reasonable time Justification should be prepared with
26 discussion of Management - Registrar
The institution adheres to UGC /state
government norms for faculty
27 recruitments and promotion

28 FDP and MATS Q details

28.1 List of FDP from 2010 to 2014
28.2 MATS Q details
28.3
28.4
28.5
29

Details of participated staff/topic/key

speaker
No of staff benefitted
Policy related to FDP
Induction details of New staff - HR

Policy from DR office (The institution

attracts the faculty for appointment as
30 emeritus/ distinguish professors)
Write up through HOD The faculties are
encouraged to demonstrate creativity
31 and innovation in teaching
Policy for exchange program of faculty 32 Registrar and HR
2.5 Evaluation process and Reforms
Details of Orientation program details
which includes examination procedure to
33 student

Write up and details from exam cell

regarding examination procedure-( the
institution ensures timely declaration of
34 results)
Approval note sheet of Academic Council
35 about reforms in exams

35.1 List of reforms and its impacts

Software used in exam cell, client user

36 ability details

Student grievance cell for examination

37 details(formation, activity)

2.6 student performance and learning outcomes

List of faculties attended refresher
38 courses (details) - HR
Justification for syllabus to suffice the
39 objective of department

40 Placement details of previous batches

Details of OHP/e learning/LCD/PPT/lecture
notes from 2010 to 2013 and list of
41 students present and absent

013-14
Jan-May

2014-15
July-Dec Jan-May

Criteria I Curricular Aspects

1.1 Curriculum Design and Development

SN

PARTICULAR
How the syllabus fulfills the goal, vision,
and mission of University through
1 departmental objective?
Syllabus development procedure and
2 approval procedure
Identifying the need of changes in
3 syllabus

3.1 Records of BOS of last four years

3.2 Staff Council meeting register
3.3 Syllabus discussion register
3.4 Academic Council Minutes of the meeting
Summary of Innovation/ Changes in

3.5 syllabus

Write up for syllabus justifying the

changes done relevant to the
9 local/regional/national/international level
How entrepreneurship, employability and
pursuit of higher knowledge reflected in
syllabus and overall development of
10 student
How University reflecting global
11 competency through curriculum?
How feedback of stakeholders
12 incorporated

13
14
15
16
17

Alumni feedback
Corporate feedback
Subject Expert feedback
Civil Society feedback
Parents feedback

2010-11
July-Dec Jan-May

2011-12
July-Dec Jan-May

2012-13
July-Dec Jan-May

2013-14
July-Dec

1.2 Curricular planning and implementation

How vision mission and objectives
communicated to students, teachers,
18 staff and other stakeholders?

19
20
21
22
23
R
24
24.1
24.2
27
28
28.1
28.2

Institution deploys and develops action

plans for effective implementation of the
curriculum
Academic calendar
Session planner
Six monthly activity planning
Monthly meeting reports
Staff Council Register
Support provided to teaching staff for
effectively translating the curriculum and
improving teaching practices
Infrastructural support
Reprographic support
Library support
How department ensure effective
curriculum delivery and transaction?
Syllabus completion feedback through
student
Syllabus completion feedback through
faculty

31 Lecture plans submitted by faculty

R
R

How department interact with industry,

research bodies and other Universities for
effective operationalisation of the
32 curriculum?
Corporate feedback
Subject expert feedback
33 Exchange program details

How departmental staff is contributing for

34 the development of curriculum?

R

BOS details (formation letter, minutes of

the meeting, implementation details)

35 Feedback form of faculty on curriculum

R
R

Staff council meeting register

Syllabus discussion register
Percentage of pass students(Result
36 analysis)
Placement ratio of students (wherever
37 applicable)

1.3 Academic Flexibility

List of programs/Eligibility/duration of
38 courses and copy of syllabus
39 Details of electives semester wise
Year wise details of program
40 commencement
List of add on certificate course, diploma
provided by departments with regular
41 courses
1.4 Curriculum enrichment

Details of BOS and Academic council?

How Dept analyze the impact of syllabus
changes?
Emerging thrust area/ interdisciplinary
area included in department
42 course/program
How institutions supplement the
43 University curriculum?

Point should be justified using

curriculum*(Institution integrate the cross
cutting issues such as gender , climate
change, environmental education, human
44 rights, ICT etc into the curriculum)
Institutional enrichment programs to
enhance the experience of students to
45 cope with needs of employment market
Details of value added programs
46 including communication skills/ soft skills
Time table, attendance, and Assignment
and Guest lecture details of last four
47 years
The institution monitors and evaluates
the quality of enrichment programs being
48 offered BOM and BOS
48.1 Committee formation letter
48.2 Evaluation Report
R
List of value added program
1.5 Feedback system
Structured feedback on curriculum from
R
student
Structured feedback on curriculum from
R
stakeholders
Feedback from national and international
R
faculty on curriculum

49 Feedback system (related to curriculum)

Feedback forms of student of last session
2013-14 should be kept for record in
49.1 department
Summary of rest of the years of feedback
49.3 report

49.4 Feedback record in PTM on curriculum

Feedback through faculty to justify that
the curriculum is national or international
49.5 level

013-14
Jan-May

2014-15
July-Dec Jan-May

Scholarship
details of
all policies
mentioned
in SSR of
last four
years with
financial
details admission
office/acco
20 unts
List of
students
20.1 benefitted
Scholarship
amount
20.2 details
Lab
equipment
19.4 details
Library
19.5 resources
E
resources/j
19.6 ournals

MATS UNIVERSITY
INTERNAL QUALITY ASSESSMENT CELL
SCHEDULE OF DEPRTMETNAL DOCUMENTATION CROSS CHECK
SN
1

DEPARTMENT

DATE

ADMISSION OFFICE

23.12.2014

HR SECTION
ANALYSIS REPORT
2

23.12.2014

POLICY OF FDP AND MATS Q

FACULTY PROFILE UPDATION
HR POLICY

FINANCE SECTION

23.12.2014

STUDENT UNION

23.12.2014

TRAINING AND PLACEMENT CELL

CORPORATE FEEDBACK
2.4 CRITERIA DOCUMENT
FDP DETAILS
5

SPEAKER CONSENT LETTER

24.12.2014

ATTENDANCE OF FACULTIES
CERTIFICATE
PHOTOGRAPHS
MEDIA SPEAK
CAMPUS DETAILS(ON/OFF)

GRIEVANCE REDRESSAL COMMITTEE

24.12.2014

ANTI-RAGGING COMMITTEE

24.12.2014

EXAMINATION SECTION
2.5 CRITERIA

30.12.2014

STUDENT APPLICATION REGISTER

8

STUDENT EXAMINATION GRIEVANCE CELL

MARKETING
PRINT MEDIA

30.12.2014

WEBSITE
BROCHURE
9

Ph.D. CELL

10

ARTS n HUMANITIES DEPT

11

LIFE SCIENCE
LIBRARY

30.12.2014
31.12.2014

MATS UNIVERSITY LIBRARY SUMMARY

12

LIBRARY COMMITTEE
FORMATION LETTER
NOTICES

13

MINUTES OF THE MEETING

14

ACTIVITY REGISTER

15

MSMSR

16

MSBS

17

MSIT

31.12.2014

18

ENGINEEIRNG

01.01.2015

19

B.ED.,LAW

02.01.2015

20

SPORTS

21

MESS

22

HOSTEL

23

NCC

24

REGISTER TO BE MAITAINED

25

PROPER FILING

26

NOTICES

Prof.(Dr.) B. John
Director
IQAC
MATS University

03.01.2015

T CELL

ON CROSS CHECK
DAY
TUESDAY

23.12.2014

TUESDAY
TUESDAY

24.12.2014

WEDNESDAY
WEDNESDAY

30.12.2014

30.12.2014

30.12.2014
WEDNESDAY

31.12.2014

THURSDAY
FRIDAY

03.01.2015