Sorting

5S AUDIT CHECKLIST
AREA:
Sorting

DATE:
Simplifying Sweeping Standardize Self Descipline Warehouse

Total

Total Score
# of Questions
Average Score
SCORING GUIDELINES
0

3.5 (4)

4.5 (5)

ZERO EFFORT

SLIGHT EFFORT

MODERATE EFFORT

MINIMUM
ACCEPTABLE
LEVEL

ABOVE AVERAGE RESULTS

OUTSTANDING RESULTS

SORTING ACTIVITY DESCRIPTIONS

1

Only the required spare parts, materials, WIP, etc. are present at the workstation.
[Identification Marks]

Only the required tools are present at the workstation. [ tags, tooling needed]

Only the required paperwork is present at the workstation. [Taped files, stripes]

Only the required equipment is present at the workstation. [defects are displayed]

Only the required furniture is present at the workstation.

Tripping dangers such as electrical cables, etc. are removed from standing/walking
areas.

Work status can be identified easily. [process and delivery controls]

personal belongings are properly stored. [personal boards are available and maintained]

useless things that can bother work environment

10

useless raw materials, semi-finished products and/or waste left as it is, nearby
workplace

11

Are there any tools, spare parts, materials left on the floor, nearby equipment

12

Are all frequently used objects sorted, arranged, stored and labeled

13

Are all measurement instruments/devices are calliberated.

14

Does the inventory or in-process inventory include any unneeded materials or parts?

15

It is obvious which items have been marked as unnecessary. [Red tag]

16

Are unneeded equipment, tools, furniture, etc. present in the area?

Score

Opinions

Office
1

Is the area clear of unnecessary PCs, laptops, printers & equipment

Is the area clear of unnecessary inventory/WIP?

Is the area clear of documents that are not essential, duplicate and or out of date
documents?

Is the general area clear of personal items?

Are the aisles & adjacent floor areas clear of non-essential items?

5S Audit Checklist

NPO Confidential

Page 1 of 6

Simplifying

Simplyfying
AREA:

DATE:
SCORING GUIDELINES
0

ZERO EFFORT

SLIGHT EFFORT

MODERATE EFFORT

3.5 (4)

MINIMUM
ABOVE AVERAGE RESULTS
ACCEPTABLE LEVEL

SIMPLYFYING ACTIVITY DESCRIPTIONS

1

Locations for containers, boxes, bins, WIP, materials, etc. is clearly defined by painted lines
and properly labeled (part number, quantity, etc.).

Tools have a designated storage location that is within reach of the operator.[Daily inspection
checklist]

Paperwork is properly labeled and has a clearly defined and labeled location that is visible to
the operators and away from work surfaces.

Equipment is clearly identified (numbered, named, color coded, etc.) and placed in a properly
identified location. Critical maintenance points are clearly marked.

Furniture is clearly identified (numbered, named, color coded, etc.) and placed in a properly
identified location.

Work areas requiring personal protective equipment are clearly labeled.

Stop switches and breakers are highly visible and located for easy access in case of
emergency.[Appropriatel marked]

Fire hoses, fire extinguishers and other emergency equipment are prominently displayed and
are unobstructed.

Working conditions are ergonomically friendly. Tools are stored at appropriate heights, lift
assist devices are provided where necessary, etc.

10

The workplace layout accomodates easy exit in case of emergency.

11
12

Walkways and vehicle paths are clearly identified and unobstructed. Exits are clearly labeled
and unobstructed.[ Floor marking]
Items are put away immediately after use

13

Height and quantity limits .

4.5 (5)
OUTSTANDING RESULTS

Score

Opinions

Office
1

Necessary PCs, laptops, printers & equipment identified, location defined, & stored in correct
place?

Aisles & all aspects of work areas are clearly defined?

No employees are hidden from view or boxed in with cabinets, inventory, or equipment?

Necessary stationery materials identified, location defined, & stored in correct place?

Necessary documentation identified (electronic and hard copy), locations defined & stored in
correct place?

Necessary documentation identified (electronic and hard copy), locations defined & stored in
correct place?
Area is well lit, all light fittings are working, and lighting is positioned to ensure maximum
benefit?

7
8

There are no trailing leads, other trip hazards in the area?

5 S Audit Checklist

NPO Confidential

Page 2 of 6

Sweeping

Sweeping
AREA:

DATE:
SCORING GUIDELINES
0

ZERO EFFORT

SLIGHT EFFORT

MODERATE EFFORT

3.5 (4)

MINIMUM
ABOVE AVERAGE RESULTS
ACCEPTABLE LEVEL

SHINE ACTIVITY DESCRIPTIONS

1

Containers, boxes, bins, etc. are clean and not cracked, torn, or otherwise damaged. They
are neatly stacked.

Tools are kept clean and in good working order. Where possible, tools are stored in a manner
to keep them clean and free from risk of damage.

Paperwork is not torn, kept clean and protected from dirt.

Work surfaces (machines, workbenches, dies, and other equipment including electrical boxes)
are clean and painted.

Floors are free from dirt, debris, oil, parts, hardware, empty boxes, packaging material, etc.
Drains (if required) are properly located and unclogged.

Walls, partitions, railings, etc. are painted and kept clean.

There is a schedule showing times, frequency and responsibilities to clean areas of the
workplace such as windows, corners, walls, doors, top of cabinets, etc.

All cleaning equipment is neatly stored and is readily available when needed.

All personal protective equipment is maintained in sanitary and reliable condition and is
properly stored in a easily accessible and labeled location when not in use.

10

Equipment safety concerns are clearly identified. Safety guards are painted, in good working
condition and provide adequate protection.

11

equipment and work station kept clean and free of oil, grease and debris.

12

designated walkways/stairs free of dirt, oil, grease and dust

13

lines, labels and signs clean and conditions.

14

Other cleaning problems ( of any kind )

4.5 (5)
OUTSTANDING RESULTS

Score

Opinions

Office
1

Adjacent aisles & floors in the area are clean, free of unnecessary items and rubbish?

Is the equipment (phones, photocopiers, pcs, etc.) clean & free of dust and grime

Are there an adequate number of containers for rubbish and confidential waste that are clean
& maintained?

Are the cabinets, PC documents clean, orderly, & up to date?

Windows & walls do not contain posters that except in designated areas, no out of date/
irrelevant material?

5 S Audit Checklist

NPO Confidential

Page 3 of 6

Standardize

Standardize
AREA:

DATE:
SCORING GUIDELINES

ZERO EFFORT

SLIGHT EFFORT

MODERATE EFFORT

3.5 (4)

MINIMUM
ABOVE AVERAGE RESULTS
ACCEPTABLE LEVEL

STANDARDIZE ACTIVITY DESCRIPTIONS

1

Tools, equipment, paperwork, furniture, etc. are stored neatly in designated areas and are
returned immediately after each use.

Documents are labeled clearly as to contents and responsibility for control and revision. The
date and revision number are clearly visible.

Equipment maintenance records are visible and clearly state when maintenance last occurred
and when next maintenance is scheduled.

Product waste (e.g. shavings, containers, liquids, wrappers, etc.) is consistently and often
cleaned up and removed from the workplace.

Preventive measures have been implemented to ensure the workplace meets 5S guidelines
(e.g. systems that do not allow waste to accumulate such as containers to collect product
debris from machines).

The results of the previous audit are posted and clearly visible to the entire team.

Areas for improvement identified during the previous audit have been completed.

The work environment satisfies the requirements of the work being performed. Lighting
(brightness and color), air quality, temperature, etc.

display boards used, organized, current and tidy.

10

employees dressed is appropriately and prepared.

11
12
13

Have specific cleaning tasks been assigned

14

items located in 30 seconds

16

Does your workplace have adequate light and aeration?

17
18
19
20

Are there any problems regarding noise, vibrations and heat/cold?

Do you have designated areas for eating and smoking?
Are improvement memos regularly being generated?
Are improvement ideas being acted on?

21

Are standard procedures writtten, clear and actively used?

22

Are the future standards being considered with a clear improvement plan for the area?

23

Are the first 3S's (Sort, Set Locations & Limits and Shine & Sweep) being maintained?

4.5 (5)
OUTSTANDING RESULTS

Score

Opinions

trash bins and scrap/recycle containers emptied.

Checklists exist for all cleaning and maintenance jobs

Office
1

Is there evidence of the understanding of the importance of 5S principles?

Can the area management explain why 5S is important?

Can all the employees explain the importance of 5S?

Are checklists utilised to identify ongoing maintenance /duties and the status of these sheets
up-to-date?

Can all employees detail overall responsibilities of others to the 5S activity?

5 S Audit Checklist

NPO Confidential

Page 4 of 6

Self Descipline

Self-Discipline
AREA:

DATE:
SCORING GUIDELINES
0

ZERO EFFORT

SLIGHT EFFORT

MODERATE EFFORT

3.5 (4)

MINIMUM
ABOVE AVERAGE RESULTS
ACCEPTABLE LEVEL

Self Discipline ACTIVITY DESCRIPTIONS

1

A member of Management has participated in a 5S activity such as an audit or other activity

within the past 3 audit periods.

Recognition is given to teams who get involved in 5S activities.

Time and resources are allocated to 5S activities (e.g. designated daily/weekly clean-up time,
5S team leader, etc.)
All operators, team leaders, supervisors, etc. are assigned 5S activities to be completed at
least once/week.

The team took the initiative to make improvements to the workplace that were not identified
during the last 5S audit.
Are the tools in place to sustain the 5S program?

Overall, is the area maintaining 5S rules and disciplines?

4.5 (5)
OUTSTANDING RESULTS

Score

Opinions

Office
1
2
3

Are 5S plans and action updates clearly displayed & current?

Are department audits and subsequent improvement plans displayed and current?

5
6

Are success stories displayed and confirmed for improvement?

Are employees 5S roles clearly identified?
Are work instructions and procedures available in the workplace regularly reviewed/kept up to
date?
Are display boards, activity charts, notice boards etc, up to date and regularly checked?

5 S Audit Checklist

NPO Confidential

Page 5 of 6

Warehouse

Warehouse Checklist
Warehouse
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20

Yes

No

Action Required

Are all parts clearly identified with the part number?

Are stores location codes clear?
Are all parts stored neatly and safely?
Are items left on the floor that should be in storage?
Is there a mixture of parts in the same location?
Are parts stored to avoid damage?
Can you see any parts with damage?
Can you identify the oldest stock items?
Is dust removed from items before despatch?
Are any items in the aisles that are not in use?
Are unnecessary items stored in the working areas?
Are equipment and tools stored in assigned locations?
Is cleaning equipment available in the area?
Are all documents and instructions relevant?
Are packing materials located neatly and tidily?
Are the work areas clean and tidy?
Are the waste bins full?
Are items hidden in corners and behind pens etc?
Are all floor markings clear?
Are all doors and fire exits clear?

Fitting Only
24
25
26
27
28

Are vehicles parked neatly and safely outside?

Are tools and equipment clean?
Are unused tools and equipment stored neatly?
Are guards available and functional on machines?
Are all returned goods clearly identified?

Engineering Only
30
31

Are hazardous materials stored to H&S Guidelines?

Are spray booth filters clean?

Racking Only
32 Are Fork Lift Trucks clean?
33 Can you find any damaged racking?
34 Can you find loose kick plates?
Outside
35
36
37
38
39

Are the areas round the skips clean and tidy?

Are damaged pallets in the area?
Are pallets stored neatly?
Are damaged cages in the area?
Are cages stored neatly?

Audited By : ___________

Date:________

Signature :________

Detail Comments by Auditor :-

5 S Audit Checklist

NPO Confidential

Page 6 of 6