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Agenda
1.
Introduction
1.1 Payables Overview
1.2 Integration With Sub-Ledgers
1.3 Process Flow
1.4 Payable Cycle
2. Supplier Definition
3. Invoices
4. Payments
5. Accounting & Reporting
Payables Overview
Oracle Payables consists of four major functions:
Set Up Suppliers
....
Payment of Invoices
Workflow
PA
PM
AP
FA
PO
GL
INV
Oracle EDI
Process Flow
Oracle Purchasing
Oracle Inventory
Oracle Payables
Oracle Cash
Management
Place Orders
Requisition
Receive Goods
Purchase Order
Raise a Receipt
Record Invoices Received
Inspection
Validate and
Approve
Invoices
Store Goods
Pay Invoices
Account & Transfer to
General Ledger
Update Account
Balances
Reconcile
Payments
Payables Cycle
Enter/Interface
invoices
or batches
Approve
Invoices
Create
Payments
Match to PO
Reconcile
Payments
Transfer to
General Ledger
Create Journal
Entries
Supplier Definition
Suppliers:
Define suppliers to record information about companies and individuals from whom
we purchase goods and services.
Define different Supplier Sites for each operational location of the supplier.
Classify Supplier based on nature of Business Transactions for various reporting
purposes.
Supplier Definition
Supplier Definition
Invoices
Invoice Workbench
Invoice Workbench is used to record invoices received from suppliers.
Enter Invoice in Batches or Individually.
Enter Invoices of Different Types as per the Business Requirement E.g Standard Invoice, Credit
Memo etc.
Invoices
Invoice Types
Standard
Credit Memo
Debit Memo
Prepayments
Quick Match
Mixed
Can enter both +ve and -ve amount to match to PO and Invoices
Invoices
Invoice Batches
Invoices
Invoice Workbench
Invoices
PO Matched with Invoice
Invoices
Invoice Enquiry
Invoices
Recurring Invoices
You can enter invoices for periodic expenses which are repetitive. This can be used
for those types of expenses for which you may not receive invoices, such as
Rent. To enter recurring invoices, first define a recurring invoice template, then
create invoices based on the template.
Invoices
Recurring Invoices
Invoices
Expense Reports
Use the Expense Reports window in Payables to enter Employee expenses such as
Reimbursements of Travel Expenses etc.,
1.Expense Reports can be submitted by your enterprise's employees using Oracle Internet
Expenses.
2.Expense Reports entered in Oracle Projects and then transferred from Projects to
Payables.
Invoices
Expense Reports
Invoices
Invoice Approval Workflow
The Invoice Approval Workflow automates your invoice approval process.
Based on rules you define, the workflow determines if an invoice needs
approval, who the approvers are, and in what order approvers should approve
payment of the invoice.
Payments
Payment Methods
There are four types of Payment methods
1.Check :
Payment in a payment batch, Quick payment, or manual payment.
2.Clearing:
Payment method you use to account for intercompany expenses when you do not actually
disburse funds through banks.
Payments
3.Electronic:
You pay electronic payments either through the eCommerce Gateway, or by delivering a
payment batch file to your bank. For both methods, Payables creates a file during payment
batch creation.
4.Wire:
A payment method where you pay invoices outside of Payables by notifying your bank that
you want to debit your account and credit your suppliers account with appropriate funds.
You provide your bank with your suppliers bank information, and your bank sends you
confirmation of your transaction. Your suppliers bank sends your supplier confirmation of
the payment.
Payments
Payment Types
There four types payment types
1.Manual:
When you create a payment outside of Payables, for example, using a typed
check or wire transfer, within Payables you can record the payment and update
the invoices that you paid. Also use this method to pay invoices with the Clearing
payment method.
2.Quick:
You can create and print a computer generated payment to pay a supplier for one
or more invoices. You can also create a check, save it, then print it later.
Payments
3.Batch/Batch Sets:
Use payment batches to create payments for multiple invoices that meet selection criteria
you specify. You can use payment batch sets and payment batch templates to predefine
payment batch criteria for payment batches you frequently process.
4.Refund:
When a supplier or employee sends you a refund for an invoice payment you have made,
you can record the refund in Payables. A refund closes out an outstanding credit balance,
so you are actually making a negative payment for a credit balance.
Payments
Update Accounting Entries. In this window you can update accounts on any
accounting entries that were created with invalid accounts or with errors.
GENERAL LEDGER
2
GL Interface
Accounting
Run: Payables
Transfer to GL
1
Run:Payables
Accounting Process
Transactions
3
Run:
Journal
Import
Journal
Entries
Payment Reports
Cash Requirement Report
Final Payment Register
Payment Register
Invoice Reports
Invoice Aging Report
Invoice Register
Prepayment Status Report