River Valley Area Community Gardens, Inc.

Minutes of the Board of Directors for Saturday, August 13, 2016.

Starting at 10:06 a.m., at the Spring Green Senior Center.
Directors:
Present:
i. Noah McVay (President); Duane Miller (Vice President); Rose Ellen Schneider
(Secretary); Sheryl McCarville (Treasurer); Becki Miller (Director of Development)
Absent:
i. Blair Anderson, Doug Rouse, Irene Hilston (Directors at-Large)
Quorum present?

Yes

D. Miller made the motion to establish a quorum. McCarville seconded the motion. Motion
carried, with those present voting 4 yea, 0 no, 1 abstain.
Proceedings:
Meeting called to order by President McVay at 10:06 a.m.
Approval of minutes from previous meeting.
McVay made the motion to approve the minutes from the previous board meeting on June 11,
2016. Mr. Miller seconded the motion. Motion carried with those present voting 4 yea, 0 no, 1
abstain.
Announcements.
1. Powdery mildew, squash vine borers, and cucumber beetles have been affecting plants.
2. McVay, McCarville, Parlin working on acquiring parts to get the water meter working.
3. Perennial bed / Mixed Border has been mulched with product leftover. Seguins requested
mulch for their garden plots because of family allergies. Mrs. Miller made the motion to approve
allowing gardeners to use hardwood mulch on the garden due to allergies. McVay seconded the
motion. Motion carried, with those present voting 4 yea, 0 no, 1 abstain.
Financial Report.
McCarville reported that after bills were paid the balance to date is $82.92. Brat Fries for
September and October were discussed. An apple stand for the RV School Fair on October 7
was also discussed.
Mrs. Miller made the motion to accept the Financial Report. Mr. Miller seconded the motion.
Motion carried with those present voting 4 yea, 0 no, 1 abstain.

River Valley Area Community Gardens, Inc.

Minutes of the Board of Directors for Saturday, August 13, 2016.
Starting at 10:06 a.m., at the Spring Green Senior Center.
Old Business.
1. Ratification of Bylaws.
The ratification of amendments to the RVACG Bylaws approved at the prior board meeting was
tabled because of absent directors.
2. Signing of Acknowledgement form for Conflict of Interest Policy.
The signing of acknowledgement form for the Conflict of Interest Policy previously approved by
the Executive Committee was tabled because of absent directors.
New Business.
1. Consideration and approval to create the office of Groundskeeping Superintendent, and,
appoint Duane Miller to the post.
McCarville mad the motion to approval the creation of a position of Groundskeeping
Superintendent, and, to appoint the incumbent Vice President Mr. Miler to the post.
Schneider seconded the motion. Motion carried, with those voting 4 yea, 0 no, 1 abstain.
2. Consideration and approval to appoint Cheryl Wittman, C.P.A, as the RVACGs Tax
Accountant.
McCarville made the motion to approve the appointment of Cheryl Wittmann, C.P.A., to function
as the RVACGs Tax Accountant. Schneider seconded the motion. Motion carried, with those
present voting 4 yea, 0 no, 1 abstain.
3. Consideration and approval to hold an open house on Saturday, August 27, 2016.
McCarville made the motion to hold an open house for area residents, to be planned by
Schneider, on Saturday, August 27 from 3:00 to 5:00 pm. Mrs. Miller second. Motion carried
with those present voting 4 yea, 0 no, 1 abstain.
4. Consideration and approval of the 2017 Registration Form.
Mr. Miller made the motion to approve the 2017 Registration Form. Mrs. Miller seconded the
motion. Motion carried, with those present voting 4 yea, 0 no, 1 abstain.
5. Consideration and approval to appoint a select committee of the board to evaluate the
directors collective and individual performance.
Schneider made the motion to table the appointment of a select committee of the board to
evaluate the directors collective and individual performance until after the 2017 gardening
season. Mrs. Miller seconded the motion. Motion carried, with those present 4 yea, 0 no, 1
abstain.

River Valley Area Community Gardens, Inc.

Minutes of the Board of Directors for Saturday, August 13, 2016.
Starting at 10:06 a.m., at the Spring Green Senior Center.
6. Consideration to reform the Board of Directors to meet monthly and abolish the Executive
Committee.
The decision to approve abolishing the Executive Committee and change quarterly meetings of
the Board of Directors to monthly meetings was tabled until the fourth quarterly meeting in
October so that the Bylaws could be amended to reflect the change.
7. Consideration and approval to begin planning and construction of a shed on the community
garden site.
Schneider made the motion to begin planning and the construction of a 10 by 10 foot shed on the
garden site, subject to the approval of the Spring Green Village Board. Mr. Miller seconded the
motion. Motion carried, with those present voting 4 yea, 0 no, 1 abstain.
Open Forum.
McCarville has opportunity to get free 6 x 2 foot lockers from the school for the garden shed.
Existing gardeners will be contacted and new gardeners will be sought for 2017 to determine if
new garden strips should be tilled.
Adjournment.
With no further business, Mrs. Miller made a motion to adjourn until Saturday, October 8, 2016,
with the next meeting to be held at 10:00 a.m. in the Spring Green Senior Center. Mr. Miller
seconded the motion. Motion carried, with those present voting 4 yea, 0 no, 1 abstain.
Meeting adjourned at 11:45 a.m.

Respectfully submitted,

Rose Ellen Schneider

RVACG Secretary