Birth Cert Layman Understanding

FIRST NAME:
Blurred
If the record of NSO is blurred, the local civil registrar shall be requested to
endorse a copy of the birth certificate with clearer entry in the first name
to the NSO.
If the record of NSO and civil registry are both blurred, a petition for
correction of clerical error under the provisions of R.A. 9048 should be filed
Who Shall File
the owner of the document or any authorized representative
National Statistics Office
owner of the record
owners spouse
children
parents
brothers
sisters
grandparents
guardian
other person duly authorized by law or by the owner of the document

sought to be corrected;
if owner of the record is a minor or physically or mentally

incapacitated, petition may be filed by his spouse, or any of his children,
parents, brothers; sisters; grandparents, guardians, or persons duly

authorized by law.
Where to File
If born in the Philippines

o
Civil registry office where the birth certificate is registered
If born abroad
o
Philippine Consulate Office where the birth is reported
For R.A. 9048:

o
The petition shall be filed with the local civil registry office of
the city or municipality where the birth is registered.
When the petitioner had already migrated to another place

within the Philippines and it would not be practical for such party to
appear in person with the civil registrar of the place of birth, the
petition may be filed with the civil registry office where he/she is
currently residing
If born abroad
o
If born abroad, with the Philippine Consulate where the birth

was reported.
Supporting Documents
For R.A. 9048:
1.
Certified machine copy of the birth record containing the entry to be

corrected;
2.
3.
Not less than two (2) private or public documents upon which the
correction shall be based like baptismal certificate, voters affidavit,
employment record, GSIS/SSS record, medical record, business record,
drivers license, insurance, land titles, certificate of land transfer, bank
passbook, NBI/police clearance, civil registry records of ascendants;
Notice/Certificate of Posting;
4.
Payment of one thousand Pesos (P1,000.00) as filing fee . For petitions

filed abroad a fee of $50.00 or equivalent value in local currency shall
be collected;
5.
Other documents which may be required by the concerned civil

registrar.
First Name
Wrong Spelling
The wrongly spelled first name in the birth certificate should be corrected
by filing a petition for correction of clerical error under the provisions of
Republic Act 9048.
Who Shall File
owner of the record
owners spouse
children
parents
brothers
sisters
grandparents
guardian


authorized by law.
Where to File

o

currently residing
If born abroad
o

was reported.
1.

corrected;
2.

3.
4.
Payment of one thousand Pesos (P1,000.00) as filing fee. For petitions

be collected;
5.

registrar.
No First Name
If the name of the child in the birth certificate is blank, a supplemental
report should be filed to supply the missing entry.
Who Shall File
owner of the record
owners spouse
children
parents
brothers
sisters
grandparents
guardian


authorized by law.
Where to File

o
Supplemental report shall be filed with the local civil registry

office of the city or municipality where the birth is registered.
If born abroad
o
Supplemental report shall be filed with the Philippine Consulate

where the birth was reported.
If the person born abroad is already in the Philippines,

supporting documents for supplemental report shall be coursed
through the Department of Foreign Affairs, Office of Consular Affairs.
To supply the missing entry an affidavit indicating the entry missed in the
registration and the reasons why there was a failure in supplying the
required entry. Other Supporting documents should be provided to show the
first name of the child.
First name used is different from the

first name entered in the birth
certificate
If the first name used is different from what is entered in the birth
certificate, the first name in the birth certificate shall be changed by filing
a petition for change of first name under the provisions of R.A. 9048.
Change of first names like Ma. to Maria should be corrected by filing a
petition for change of first name under the provisions of R.A. 9048.
Who Shall File
owner of the record
owners spouse
children
parents
brothers
sisters
grandparents
guardian


authorized by law.
Where to File

o

currently residing
If born abroad
o

was reported.
The following documents should be submitted to support the petition:
1.

corrected;
2.
passbook;
3.
4.
Notice/Certificate of Posting ;
Payment of three thousand Pesos (P3,000.00) as filing fee. For
petitions filed abroad a fee of $150.00 or equivalent value in local
currency shall be collected;
5.

registrar;
6.
NBI/police clearance, civil registry records of ascendants and other

clearances as may be required by the concerned civil registry office;
7.
Proof of publication
First name is Baby Boy, Baby Girl, Boy,

Girl, Baby
If child is born before 1993

The first name Baby Boy, Baby Girl, Baby, Boy and Girl as
considered as if the first names were omitted, hence these are cases falling
under the procedure of supplemental report. (Memorandum Circular dated
September 12, 2008 re Revisions n Paragraph 2, Case No. 1 of Memorandum
Circular No. 2007-2008)
If child is born in 1993 onwards
In 1993 onwards the Baby Boy, Baby Girl, Baby, Boy and Girl are
already considered as a first name and can be corrected by filing a petition
for change of first name under R.A. 9048. (Memorandum Circular dated
September 12, 2008 re Revisions n Paragraph 2, Case No. 1 of Memorandum
Circular No. 2007-2008)
LAST NAME:
Wrong Spelling
The misspelled last name in the birth certificate should be corrected by
filing a petition for correction of clerical error under the provisions of
Republic Act 9048.
Who Shall File
owner of the record
owners spouse
children
parents
brothers
sisters
grandparents
guardian


authorized by law.
Where to File
The petition shall be filed with the local civil registry office of the city
or municipality where the birth is registered.
When the petitioner had already migrated to another place within the
Philippines and it would not be practical for such party to appear in
person with the civil registrar of the place of birth, the petition may be
filed with the civil registry office where he/she is currently residing
If born abroad
If born abroad, with the Philippine Consulate where the birth was
reported.
1.

corrected;
2.
3.
4.
Payment of one thousand Pesos (P1,000.00) as filing fee. For petitions

be collected;
5.

registrar.
No Last Name
If the last name in the birth certificate is blank, a supplemental report
should be filed to supply the missing entry.
required entry. Supporting documents should be provided to show the name
of the child
Who Shall File
owner of the record
owners spouse
children
parents
brothers
sisters
grandparents
guardian


authorized by law.
Where to File
Supplemental report shall be filed with the local civil registry office of
If born abroad
Supplemental report shall be filed with the Philippine Consulate where

the birth was reported.
If the person born abroad is already in the Philippines, supporting

documents for supplemental report shall be coursed through the
Department of Foreign Affairs, Office of Consular Affairs.
required entry. Other Supporting documents should be provided to show the
first name of the child.
ILLEGITIMATE
Born before august 3, 1998
If acknowledged by both parents

A child acknowledged by both parents shall use the surname of the father.
The last name of the mother shall be the middle of the child.
Who Shall File
The child, if of age
Mother
Father
Where to File
Civil registry office where the birth of the child is registered.
If born abroad with the Consul of the Philippine Embassy where the
child is born.
In cases of children born abroad, the birth certificate, shall be

annotated by the NSO
1.
2.
Authentic writing
Other supporting documents that would prove the paternity of the
father over the child
If acknowledged by only one parent

If recognized by only one of the parents, a child shall use the surname of the
recognizing parent.
Who Shall File
Mother
Father
Where to File
child is born.

1.
2.
Authentic writing
Child under the surname of the mother

and acknowledged by the father through
authentic writing
The authentic writing executed by the father can be used as basis for you to
use his last name.
Who Shall File
Mother
Father
Where to File
child is born.

1.
2.
Authentic writing
Child under the surname of the mother

and acknowledged by the father through
authentic writing
The authentic writing executed by the father can be used as basis for you to
use his last name.
Who Shall File
Mother
Father
Where to File
child is born.

1.
2.
Authentic writing
Born after August 3, 1998
Birth certificate already registered and

child is under the surname of the mother
and the father executed an affidavit of
acknowledgment
You can use the surname of the father by applying the provisions of R.A.
9255.
The affidavit of acknowledgment executed by the father should be
registered with the civil registry office where the birth of the child was
registered. Since the surname being used is the surname of the mother, an
Affidavit to Use the Surname of the Father (AUSF) should also be executed
with the civil registry office where the birth is registered.
Who Shall File
Father
Mother
Child, if of age
Guardian
Where to File
child is born.

1.
Affidavit of acknowledgment executed by the father
2.
AUSF
Birth certificate already registered and

child is under the surname of the mother
and a Private Handwritten Instrument
(PHI) by the father is presented
You can use the surname of the father by applying the provisions of R.A.
9255.
The PHI executed by the father should be the basis in order for you to use
the surname of your father. Since the surname being used is the surname of
the mother, an Affidavit to Use the Surname of the Father (AUSF) should also
be executed with the civil registry office where the birth is registered.
Who Shall File
Father
Mother
Child, if of age
Guardian
Where to File

child is born.

annotated by the NSO.
1.
PHI executed by the father
2.
AUSF
Birth certificate is not yet registered and

the father acknowledges the child at the
back of the birth certificate or in a
separate public instrument
The child can already use your last name following the procedures for R.A.
9255.
Who Shall File
Father
Mother
Child, if of age
Guardian
Where to File

child is born.

annotated by the NSO.

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Birth Cert Layman Understanding

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FIRST NAME:

Who Shall File

the owner of the document or any authorized representative

National Statistics Office

owner of the record

other person duly authorized by law or by the owner of the document

if owner of the record is a minor or physically or mentally

parents, brothers; sisters; grandparents, guardians, or persons duly

If born in the Philippines

Civil registry office where the birth certificate is registered

Philippine Consulate Office where the birth is reported

For R.A. 9048:

If born in the Philippines

When the petitioner had already migrated to another place

If born abroad, with the Philippine Consulate where the birth

Certified machine copy of the birth record containing the entry to be

Payment of one thousand Pesos (P1,000.00) as filing fee . For petitions

Other documents which may be required by the concerned civil

Who Shall File

owner of the record

other person duly authorized by law or by the owner of the document

if owner of the record is a minor or physically or mentally

If born in the Philippines

When the petitioner had already migrated to another place

If born abroad, with the Philippine Consulate where the birth

Certified machine copy of the birth record containing the entry to be

employment record, GSIS/SSS record, medical record, business record,

Payment of one thousand Pesos (P1,000.00) as filing fee. For petitions

Other documents which may be required by the concerned civil

Who Shall File

owner of the record

other person duly authorized by law or by the owner of the document

if owner of the record is a minor or physically or mentally

If born in the Philippines

Supplemental report shall be filed with the local civil registry

Supplemental report shall be filed with the Philippine Consulate

If the person born abroad is already in the Philippines,

First name used is different from the

Who Shall File

owner of the record

other person duly authorized by law or by the owner of the document

if owner of the record is a minor or physically or mentally

If born in the Philippines

When the petitioner had already migrated to another place

If born abroad, with the Philippine Consulate where the birth

Certified machine copy of the birth record containing the entry to be

Other documents which may be required by the concerned civil

NBI/police clearance, civil registry records of ascendants and other

First name is Baby Boy, Baby Girl, Boy,

If child is born before 1993

Who Shall File

owner of the record

other person duly authorized by law or by the owner of the document

if owner of the record is a minor or physically or mentally

Certified machine copy of the birth record containing the entry to be

Payment of one thousand Pesos (P1,000.00) as filing fee. For petitions

Other documents which may be required by the concerned civil

Who Shall File

owner of the record

other person duly authorized by law or by the owner of the document

if owner of the record is a minor or physically or mentally

Supplemental report shall be filed with the Philippine Consulate where

If the person born abroad is already in the Philippines, supporting

If acknowledged by both parents