Say Goodbye To VLOOKUP, and Hello To INDEX-MATCH - EImagine Technology Group

10/4/2015
SayGoodbyetoVLOOKUP,andHellotoINDEXMATCH|eImagineTechnologyGroup
Say Goodbye to VLOOKUP, and Hello to

INDEX-MATCH
by Ben Klopfer | Oct 10, 2012 | Microsoft | 112 comments
VLOOKUP is a powerful and much-used Excel function. If youre not familiar, it finds a
lookup value in a table and returns the corresponding value of another column. This
is great for looking up information by reference. In the example image above, Name
is the lookup value,and it returns the matching Salary. If you are a power Excel
user,you are likely very familiar with this function. If not, heres how it works:
=VLOOKUP(Lookup_value, Table_array, Col_index_num, Range_lookup))
Lookup_value The value you want to find in the lookup value column
Lookup_value The table range containing columns for both the lookup and
return values
Col_index_num The index number for the column containing the return
values
Range_lookup The type of match: Nearest Less Than (TRUE), or Exact (FALSE)
[optional]
VLOOKUP, though powerful and useful,is not without its limitations.In fact, it can be
dangerous because of some unexpected effects and behaviors. If you use VLOOKUP,
please read on to learn about these issues. This equally applies to VLOOKUPs sister
function HLOOKUP (which does horizontal lookups instead of vertical lookups) and
another similar function,LOOKUP.I have provided asafer and more flexible
alternative lookup method, which I use virtually everywhere in place of VLOOKUP.
http://thinketg.com/saygoodbyetovlookupandhellotoindexmatch/
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First, Ill explain some of VLOOKUPs limitations:

1. Your data range is limited to a table. That means the data you are looking up has to
be in a standard tabular form. You cannot use VLOOKUP to find a lookup value in a
different table, sheet, or offset row. This limits the ways you can display your data, as
anything youwant to lookup must beavailable in a standard table format in
yourspreadsheet.
2. VLOOKUP always searchesthe leftmost column of the specified table to find the lookup
value. Again, this limits your choices in presenting data as lookup values always have
to be to the left of the return values. This sometimes means you must have multiple
copies of tables in order, think far ahead when creating tables that might be used in
lookup, or reorder columns after the fact simply to use VLOOKUP.
3. You can only specify the return value column by index number. This means there is no
way to include a static reference to the return value column. If someone adds a
column between the lookup value column and return value column, it will break your
VLOOKUP and you have to manually increase the column index number in the
formulas. This is a maintenance nightmare.
4. VLOOKUP provides a very limited approximate match feature.The only aproximate
match option finds the nearest less than value. Unless you want that type of
behavior, youre out of luck and cant use it.
Now, here are some dangers of VLOOKUP:
1. By default, VLOOKUP uses approximate match. If this is how you want it to function,
then great However, in many cases you want an exact value returned. It gives no
indication it is picking a closest match result. If you do not want this behavior (which
is most of the time, I have found), youremember to explicitly set the Range_lookup
argument in the formula to FALSE. Range_lookup is optional, and not a very descrive
name of this feature, so it is often overlooked. This quirk is exasperated by the
second danger
2. VLOOKUP can provide false results if the table is not sorted in ascending order! This is
an issue when you use the approximate match feature, which isTRUE by default.
Basically, VLOOKUP starts at the top of the table and goes down row by row until to
gets to a valie less than or equal to the lookup value. If your table is not sorted in
ascending order, this can give false results, as the formula stops processing rows
immediately after finding a match.
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Sufficiently scared? Checking your spreadsheets for issues now?? The answer to
these problems and limitations is the INDEX-MATCH lookup method. This methods
uses two functions together to provide a more safe and flexible lookup feature.
Heres how each function works, independently:
INDEX returnsthe value atthe intersection of a row and column in a given range.
Formula: =INDEX(Array, Row_num, Column_num)
Array The range of cells
Row_num The row to return data from
Column_num The column to return the data from [optional]
MATCHreturns a position of an item in an array that matches a value.
Formula: =MATCH(Lookup_value, Lookup_array, Match_type)
Lookup_value The value you want to find in the lookup value array
Lookup_array The range containing lookupvalues
Match_type Exact (0), Nearest Less Than (-1), or Nearest Greater Than (1)
Social Stream
all
[optional]
Combining the two functions, you are able to effectively beat the limitations and
dangers of VLOOKUP. You can build a lookup that allows you to specify the lookup
column and return value column completely independently, and also control of the
nature of the approximate match, if not exact. The arrays are ranges and you can
specific Column_num in place of Row_num, which mean you are not limited to using
columns only; this can be used in place of HLOOKUP. It still has the approximate
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Example of a INDEX-MATCH formula exposed in an Excel spreadsheet

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112 Comments
Kiz on July 4, 2013 at 10:18 am
DUDE! This saved my sanity! Thanks so much.
Blue on August 7, 2013 at 10:34 pm

um, Vlookup(target,range,match(colHeader,TableHeaders,0),false)
Whats your problem with this?
Nikolay on August 25, 2013 at 7:20 am

Hello!
Thank you, I found this interesting, but isnt your variant limited too?
Ideally I would use like options not just exact, less, greater.
Any ideas?
Thanks!
Ben Klopfer on August 26, 2013 at 5:54 pm

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Nikolay,
Yes, it is still limited. I believe you can use wildcards by appending
asterisks (e.g., *&[VALUE]&*) on both sides of your lookup value.
Give that a try, maybe it will help expand the scope to what you need.
Best of luck!
Thanks,
Ben
Jim Adams on January 6, 2014 at 4:52 pm

Can you tell me if I can use vlookup, excel 2003, to search for results
within another sheet or folder. This is driving me crazy.
Ben Klopfer on January 7, 2014 at 11:42 am

Jim,
You can certainly reference another Sheet or another Excel file (which
is what I think you mean by folder). Heres how to format your
references for those situations. These examples demonstrate
selecting a table of cells, A1 to B4.
If cells are the the current sheet: A1:B4
If cells are in another sheet: SheetName!A1:B4
If cells are in another document, same folder:
[filename.xslx]SheetName!A1:B4
If cells are in another document, other folder: C:\path\to\file\
[filename.xslx]SheetName!A1:B4
You can use that format for any of the references in VLOOKUP or
INDEX-MATCH, or any formula for that matter.
Hope that helps!
Santosh on July 8, 2014 at 5:57 pm

Can you tell me Vlookup limitations
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Kathy Dake on July 15, 2014 at 11:01 am

Hi, Santosh,perhaps this post would help you?
http://thinketg.com/extended-vlookup-function-for-excel/
Sasch on August 13, 2014 at 11:10 am

This is just nitpicking, but the file extension is .xlsx (eXceL Sheet X).
This is not an issue when having both workbooks open and
graphically selecting the ranges, but it might cause some headache
for users typing the reference in manually, following the above
example.
I often make this same typo when saving files and end up with
filename.xslx.xlsx, which is probably the only reason I noticed it. =)
I appreciate the index-match method and will try it out, as Ive had my
fair share of vlookup workaround actions to deal with!
Lily on June 13, 2014 at 4:25 pm

I dont seem to make it work if I am pulling information from multiple
sheets. Is there a variant when using multiple tabs?
Ben K on June 17, 2014 at 10:45 am

It should work fine for multiple sheets See the comment above for
Jim. Just remove the filename part.
Joseph on August 11, 2014 at 8:42 am

Hi Ben
Please reply to my query. Through VLOOKUP I want take value of one
element from different sheet. But that sheet has 3 types of values, So
I need the highest value is the answer. How can i do that? Any other
formula?
Regards
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Joseph
Mike Franklin on September 15, 2013 at 12:04 am

Awesome. Worked exactly as described.
Thank you very much!
steve on October 24, 2013 at 9:13 am

Great article. Exactly what I was looking for. Thanks
Rick Meador on November 9, 2013 at 2:04 pm

Hi, Ben. Very informative. Thanks.
Question though. I have a table with a column of Zip codes
(cb2:cb71). These are the Zip Codes for a package PICKUP location.
DELIVERY location Zip Codes are (cc1:dv2).
The charge for pickup and delivery (zip to zip) is in the table.
I have tried to use vlookup doing this, even index and match. I keep
getting #N/A errors. How can I matchup the charge to the pu zip and
del zip? Thanks, Rick
Ben Klopfer on December 3, 2013 at 3:43 pm

Rick, if you want to match on multiple columns like pickup and
delivery ZIP codes, one way to do it is to concatenate each individual
combined possibility into a single hidden column. Then, use the
INDEX MATCH solution on that hidden column to pull your price from
the table accordingly. You may have to reformat your sheet a little
(since it sounds like youve got multiple delivery columns), or perhaps
use a new tab in your workbook to do some table transformation
behind the scenes. Does that make sense? There are number of
other more complicated options as well, such as using a pivot table.
Best of luck!
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Oliver on November 18, 2013 at 5:33 am

Great solution!
Ben for MVP!
Amanda on December 2, 2013 at 11:05 am

Hi I am not very experienced in excel but I find that vlookup lets me
choose the data array from another sheet whereas the index-match
gives me N/A. Please advise. I am making a withholding excel sheet
that computes everything itself once gross has been added. State
taxes are in a table with greater than to less than equal to.
Ben Klopfer on December 3, 2013 at 3:45 pm

Amanda, theres no reason why INDEX MATCH shouldnt work across
multiple sheets There must be something else going on. If you can
post some more details, perhaps I can help figure out whats going
on.
Josh on December 18, 2013 at 12:30 pm

Ive been trying to get this to work with my data for a while now
maybe you can give me a pointer. I am trying to reconcile certain
transactions in my ledger to bank account transactions. Ive made a
Vlookup that is pretty lengthy, but works for about 80% of my
straight-across matches (sometimes our GL lumps up two or more
bank transactions as one journal entry). But the real problem is when
I have multiple occurences of the same transaction amount, but
multiple times throughout the month. I got a Match Index function to
work with one test transaction, but then it doesnt apply to the rest of
my entries.
Heres an example of the columns Im working with. All of our GL
entries are on the left side, and we have a separate tab that contains
the bank transactions to match against.
Trans. Type | Reference | Date | Amount Amount | Date | Ref
Number | D/C
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AP | Check Paid | 15-Nov | 2500.00

Bank Data
Amount | Date | Ref Number | D/C
2500.00 | 3-Nov| etc..
2500.00 |12 -Nov| etc
2500.00 | 20-Nov| etc
2500.00 | 30-Nov| etc
The tricky thing is that only first two columns of data that the bank
provides will match anything we have in our GL. And the bank
transactions may be a couple days, or even a couple weeks, away
from the GL entry for the corresponding transaction.
Any ideas?
Ben on January 3, 2014 at 10:09 am

Josh,
Wow, that sounds like a tough situation. Looks like you dont really
have reliable or identifiable fields to do the match. Are there any
other fields (reference number, etc.) you can use to match more
reliably? If not, my only other through is to use some chronological
magic and forego the dates entirely. Meaning, you can make column
in your bank data that adds an date-based index (1, 2, 3, 4, etc.) for
like amounts in the same month. Then, do the same on the GL data
and match using the index so the exact date wont have to match.
That way, the first 2500.00 bank data entry can match with the first
2500.00 GL entry, and so on. Make sense? Not sure if it will work for
you, but worth pondering perhaps.
Best of luck!
Louisa on December 19, 2013 at 3:55 pm

Hi Ben,
I am also somewhat inexperienced with Excel and need some help
with either of these functions, whichever would best work. I have one
sheet of customers and another generated by the post office with
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tracking numbers. I need the tracking numbers inserted

corresponding to customer names on my own spreadsheet. I have
tried vlookup and seem to always reach an error message. Thanks for
your help!

Louisa,
The correct formula might look something like this:
=INDEX(PostOfficeSheet!B:B,MATCH(CustomerSheet!A1,PostOfficeShe
et!A:A,0))
PostOfficeSheet is the name of the sheet with the PO data. Column A
has the names, and column B has the tracking numbers.
CustomerSheet is the name of the sheet with the Customer data.
Column A has the names, and put the above formula in column B to
get the tracking number.
Hope that points you more in the right direction!
Peter on December 30, 2013 at 8:21 pm

Awesome. this was driving me mental. thank you very much
Steven on January 2, 2014 at 9:56 pm

I believe this is helping me head in the right direction but I still cannot
get the desired results.
What I am trying to do:
I am currently working a man-hours sheet of my field workers (50+
workers), their job class vary (ie. LBR 1, LB 2,LBR 6, 45% CARP, 80%
CARP, JT CARP, MASON, PLASTER MASON ETC) I am tasked with
attempting to sum man hours daily by class ie laborer (LBR 1-LBR 6)
Carpenters, Masons etc.
I would LIKE to be able to search partial text of job class like lbr so I
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can find ALL laborers in column A1 and have the correlating hours
summed in B1. Carpenters A2 and Their total Hours B2 and so on.
Im ok with having a hidden list populate and I then sum and tidy up
in a nice neat table later. I just cannot find a way to do if *this cell*
says lbr at all, display hours from *this cell* if not, dont display I
can drag and sum later.
Better yet! Since every lbr, for example, shares the row with the
hours Im concerned with, if I could search and sum EVERY lbrs
corresponding hours into 1 cell that would be excellent. By the end of
this project Im going to have 20 working classes and over 50 workers
and Ill need daily sums of each one.
Any direction would be appreciated!
Steven

Steven,
Sounds like you might want to try using the SUMIF function instead of
INDEX-MATCH or VLOOKUP. As with both of the latter, you can also
use wildcards in SUMIF to do partial matches.
Your formula might look something like this:
=SUMIF(DataSheet!A:A,*&SummarySheet!A1&*,DataSheet!B1)
DataSheet is the name of the sheet with the raw data. Column A has
the labor code and column B has the hours worked.
SummarySheet is the name of the sheet with the summary data.
Column A contains the full or partial labor code and column B has the
formula above (to get the sum of hours worked).
Hope that gives you an idea of how to tackle this!
Steven on January 3, 2014 at 3:11 pm

Ben,
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SUMIF is definitely the way to go! Thank you, the use of wildcards and
SUMIF has made this so much more simple. Happy new year!
Phil on January 7, 2014 at 10:48 am

Hi there! The Match_type parameters (-1) and (1) work the other way
around dont they? Also the sort order of the lookup values does
matter if using these parameters to get the approximate match you
said there is no sorting requirement? Im using Excel 2010..
Ben Klopfer on January 7, 2014 at 11:28 am

Phil, good catches! Youre correct on both counts. I will have to
update this posting to reflect those changes. Thanks!
Phil on May 20, 2014 at 10:56 pm

Thanks Ben sorry its months later now but I notice the Match_type
parameter is correct in the combined Index(..,Match()) function but is
shown differently under the Match() function. Both should be
something like Match_type Exact (0), Nearest Greater Than (-1), or
Nearest Less Than (1)
The Nearest Greater Than (-1) requires a descending sort order, while
Nearest Less Than (1) requires an ascending sort order.
jo db on February 16, 2014 at 8:44 am

Sir,
My worksheet is about witholding tax on compensation which, I am
doing manually (very) and as much as i would like to use v-lookup
function, i am afraid i cant for i still have to learn how to use it i
can say , that i am very familiar with the basic excel so, i a am
confident that my work is correct but, i wanted to improve my
knowledge using advance excel,to minimize time in preparing the tax
computation and finally, preparing the alphalist
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Please help
Ben Klopfer on February 18, 2014 at 4:58 pm

jo db, you should be able to use the INDEX-MATCH formula I discuss
in this post to effectively do the same thing as VLOOKUP Is there
somewhere in particular you are getting stuck? I can help if you
provide a little more information on where you are having a problem!
Kim on February 18, 2014 at 5:47 pm

Thank you for sharing this awesome tip! I recently mastered the
VLOOKUP after trying to learn it for at least five yearsIt was the
sorting that kept me thrown off course.
Sneha on February 21, 2014 at 2:41 am

seriously, I will not use vlookup henceforthindex match is just
perfect
issue with vlookup and index, match on February 23, 2014 at

8:33 pm
I am trying to extract the agent associated with a supervisor from a
master file to the supervisors worksheet, I am accomplishing this by
vlookup(supername, supernames,agent names,2,false) and similar
index, match I have it working however it stops working after 5
agents, I got it working in vlookup but could duplicate the result on
other supervisor pages, is my excel corrupt or is there a better way?
Ben Klopfer on February 24, 2014 at 12:25 pm

That sounds frustrating! Are you using absolute cell references
appropriately, using the $ in your formulas ranges? Sometimes
what youre describing can happen when you copy a formula to other
cells with non-absolute ranges. If that doesnt work, give me some
more details and perhaps I can help!
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Batterybill on February 26, 2014 at 11:02 am

Question?? I have three spreadsheets. Currently using vlookup to fill
in missing columns of data in first one, from 2nd & 3rd. Then, my
dilemma. I am trying to sort the first sheet by numbers in one of
those columns and sort doesnt recognize as number values and
wont give me largest to smallest as an option. Suggestions?
Ben Klopfer on February 28, 2014 at 10:30 am

That sounds like a cell formatting issue, perhaps. Make sure the cells
in that column are set as a numeric format and you should see the
right sort options.
Cesar Rodriguez on February 26, 2014 at 6:39 pm

I have a question Vlookup only brings up the first match. but I want to
all matches For example:
Part Number Address
G5S8 FR1
G5S8 TR1
vLOOKUP only finds the first one. what can I use to find both of them

VLOOKUP and INDEX-MATCH can only handle finding one match. You
may need to rethink your strategy if youre trying to find multiple
Maybe if you can explain more about what youre trying to do I can
help you figure it out!
eli on February 27, 2014 at 5:42 pm

Hi Ben, great article! After much googling this is the closest Ive seen
to getting this figured out (without having to learn VBA). Im trying to
create a column in an indentured bill of materials to identify the
parent of each item. Basically its a parts list of an assembly made up
of sub-assemblies and individual parts. The format is like below,
column A identifies the depth of the line item and column B is the
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part number. So 0 would be the top assembly, all the 1s would report
to that assembly, and 2s report to the previous 1, etc.
Level Part# Parent#
0 Assembly1
1 Sub-Assy1 Assembly1
2 Part A Sub-Assy1
2 Part B Sub-Assy1
1 Sub-Assy2 Assembly1
2 Part A Sub-Assy2
2 Part C Sub-Assy2
The Parent# column above shows what I want the function to
return. So starting in C3 (by Sub-assy1) I added
=INDEX($B$2:B3, MATCH(A3-1, $A$2:A2, 0))
and filled that down so the search range expands for each
subsequent row. The problem is the function returns a value from
the first match it finds. What Im trying to do is find the closest
previous row that is one digit less than the current one (in column A).
For example, the very last row is at level 2, so the parent is going to
be the previous level 1 (Sub-assy2). This function returns the first
level 1 it finds and therefore puts the value Sub-Assy1 in the parent
column instead.
Is there a way to have it search backwards starting at the bottom of
the range? I tried reversing the order of the range and that didnt
make a difference. Or is there a better function or combination I
should be using instead? I could create a row number column to use
to find the smallest difference between the current one and all the
rows with a match if theres a way to do that.
Thanks for your help!

Thanks for all the detail! I think I have a grasp of what you are looking
to do. Try substituting the LOOKUP function instead of using MATCH.
If you use LOOKUP you can make it search from the bottom up. See
details on how to use LOOKUP here:
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http://support.microsoft.com/kb/324986
Julian Nam on March 10, 2014 at 2:27 pm

Your example provides NOTHING more than what a VLOOKUP will
do. The so called danger with VLOOKUP is not a danger when you
use FALSE, or 0 (zero), at the end of the function, just like you have to
do with MATCH portion of your INDEX. With either, if you do not put a
zero at the end, then your result could give false readings or errors.
So using the current example, the INDEX-MATCH is just as dangerous
as VLOOKUP. By the way, doesnt everyone use FALSE/0 at the end of
the VLOOKUP function? Ive seen tens of thousands VLOOKUP
functions in my lifetime, and I have yet to see one with the
TRUE/FALSE (1/0) missing at the end.
Anyway, using INDEX-MATCH is better than VLOOKUP because it can
do more. For example, you can use INDEX-MATCH in cases where the
lookup column is not the farthest left. VLOOKUP can only return the
matching value from a table array where the lookup column is to the
farthest left (and the matching value is in a column to the right of the
lookup column). In your example, if cell E1 was ABC Materials, then
you can get the persons name by using:
=INDEX(A2:A7,MATCH(E1,B2:B7,0))
This will return Rob Walters as the result. You cannot do this with
VLOOKUP since the Client column is to the right of the Name column.
Another advantage of INDEX-MATCH that you cannot do with
VLOOKUP or HLOOKUP is that you can have the lookup data in a
column and the matching value data in a row.
Also, you can use multiple criteria with INDEX-MATCH. If there were
two people with the same name and several people per company,
then you can do a lookup using both Name AND Company using
INDEX-MATCH and entering the formula as an array.
Ben Klopfer on March 12, 2014 at 5:10 pm

Wow, you certainly know your stuff! I appreciate your comments and
especially the additional advantages to using INDEX-MATCH. Im sure
readers will find that information very valuable.
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John on June 19, 2014 at 9:33 am

Theres another major advantage to using Index-Match.
If you want to do multiple lookups over thousands of lines of data.
IE if you had a table with 20 columns of data and you wanted to
retrieve 5 of them, a common way is to use 5 VLOOKUPs (and that
can easily be 10 or 15 or 20 if youre doing any conditional lookups)multiply that by 20,000 rows of data and youre doing a lot of
calculations.
Index/Match allows you to do one lookup (the row) and then reuse
that for all of the other derived values. This can bring significant
performance benefits with large datasets as the lookups are the
slowest calculation, especially with unsorted data.
David on March 11, 2014 at 1:21 am

Hi Ben,
I have read through all the comments you have posted thus far and
understood that both VLOOKUP and INDEX-MATCH is unable to
return multiple matches.
On my side, what i am doing is basically using the MATCH (with
wildcards) function coupled with the INDEX function as you
mentioned earlier to search for possible matches in the same column
(e.g. ApplePie, AppleTart) by just typing in apple (search box in A2).
As per what you said, how do I go about doing this besides using the
VLOOKUP and the INDEX-MATCH functions? A brief simplified
example is below (my actual database is on a different sheet from the
search box in the same workbook but I can deal with the referencing)
Row/Col A B
3 ApplePie $3.00
4 BlueberryPie $3.00
5 StrawberryPie $3.00
6
7 AppleTart $4.50
8 BlueberryTart $4.50
Please help!
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David
Ben Klopfer on March 12, 2014 at 5:31 pm

Check out this MSDN post about using an array formula to return
multiple matches: http://office.microsoft.com/en-us/excel-help/howto-look-up-a-value-in-a-list-and-return-multiple-correspondingvalues-HA001226038.aspx?
redir=0#Return%20multiple%20corresponding
This is pretty complex! If you havent worked with array formulas,
read carefully so you understand how to use it.
SGT on March 13, 2014 at 3:17 am

Hi Ben,
I have a column (A) with names, Column (B) with platoon numbers.
On another sheet I have a table for each platoon and I want it to be
populated with the names of each platoon indevidually. The names
are alphabetically and the platoon numbers are mixed.
Column A Column B
Name Platoon
J Goodman 1
L Barns 7
H Law 1
B Aims 10
and so on.
I want all the names from platoon 1 to appear in the table for platoon
1. I have about 3000 members and 40 platoons.
Thanx
Ben Klopfer on March 14, 2014 at 11:26 am

This sounds like the previous comment, where you want multiple
matches. Check out this MSDN post about returning multiple
matches: http://office.microsoft.com/en-us/excel-help/how-to-lookhttp://thinketg.com/saygoodbyetovlookupandhellotoindexmatch/
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up-a-value-in-a-list-and-return-multiple-corresponding-valuesHA001226038.aspx?redir=0#Return%20multiple%20corresponding
Vinay on March 19, 2014 at 6:06 am

Hi Ben,
Im trying to get corresponding dates on an excel sheet containing
different dates in the column A, when column B containing numerical
values are sorted in ascending order, using the formula
=IF(ISERROR(SMALL($A$2:$A$65536,K2)),,SMALL($A$2:$A$65536,K2)
). I have tried to integrate the formula above using Index and Match,
but its not giving the corresponding dates. Any idea please

Are you using it as an array formula? If so, be sure youre pressing
CONTROL-SHIFT-ENTER after inputting or editing the formula. If you
did it right, it will appear in {curly brackets} and you can copy it down
to other cells.
Jess on March 24, 2014 at 5:00 am

Thanks for the help.
I am trying to make a spreadsheet to manage my expenses. I have
categorized my expenses and i want to get all expenses of each
category into a different table on a different sheet. I have tried to use
vlook ups but it only returns the first expense under the category.
Since each category has multiple corresponding amounts, how do i
write a formula that i can copy down that will find each one?

If you want to match multiple corresponding amounts, you have to
use an Array Formula, like the one in this example:
http://office.microsoft.com/en-us/excel-help/how-to-look-up-a-valuein-a-list-and-return-multiple-corresponding-valuesHA001226038.aspx?redir=0#Return%20multiple%20corresponding
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James on March 27, 2014 at 2:13 pm

I want to look-up a value with multiple date criteria.
Sample Data
MOS 2 Jan 02 2 Jan 02 1 Jul 04
MM ST MM ST
15P 95 92
15T 105 102
So, if MOS = 15P and Test Date < 2 Jan 02 or Test Date is between 2
Jan 02 & 1 Jul 04 return ST score.
I dont think vlookup is the answer and I am unsure how to write the
formula.
Thanks
Ben Klopfer on April 1, 2014 at 8:52 am

Sometimes in cases like this you can use the normal formula and turn
off exact matches. With proper sorting, it might work as you want it to
for ranges. Or, is your data more complex than that?
Melvin on March 28, 2014 at 5:22 am

Thank you for the valuable information when I really needed it!
I have integrated this function into my VBA program but now I am
searching for a way to tell if there is a match.
Do you know how to filter an error from the match part of the
function?

Wow! Your way ahead of the tips in this article if youre integrating
into VBA code. Maybe if you explain a little more I can understand
what youre trying to accomplish and help out
Melvin on April 2, 2014 at 7:01 am

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I have found a solution by using the if error(match(.)) = True

function. It wasnt that difficult to integrate the index-match function
into VBA. In VBA you can recall every worksheet function by entering
worksheetfunction.index(..,match(.)). It works almost the same as
using it in a cell. It works like a charm and it is really fast without
having to use multiple loops to retrieve data and I dont get the errors
that I hade using the Vlookup funcion.
sajeer on April 2, 2014 at 1:14 pm

hi sir,
i have a doubt i need the same cell number data but different answer
eg,
vendor company name mobile no email id
26 NMC Razak 050-4796945 abdul.m@nmc.ae
26 NMC mohb 050-5944956 fmcgajm@nmc.ae
26 NMC Ahmed 050-5137902
vendor no I need to get the result one by one
company
name 1
name 2
name3
mobile no
email id
pls note that there have lot of vendors in list please do with index and
match functions pls help me
Ben Klopfer on April 3, 2014 at 2:25 pm

It sounds like you want to want to return data for all contacts based
on a vendor number. To do this, you have to use an Array Formula in
combination with a lookup strategy. Im working on a blog post on
how to do this. Please check back soon for a link to my next Excel
post!
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Tony on April 6, 2014 at 5:32 pm

Hi Ben
I have read through this interesting thread as Im struggling to
generate the right formula to achieve something quite specific and
wondered if you could point me in the right direction or assist me?
In column A I have a list of dates usually containing multiple rows of
the same date.
In column B I have some specific details about an item, and for the
sake of making this simple, lets just say this column will either
contain the text a, b or c
I would like to run a count in another sheet to look for todays date in
column A ( all occurrences of it as it will be in multiple rows) then
check the corresponding value in the B column and total the results
of B for each date.
For example if 04/04/2014 was in column A four times in separate
rows and column B had two instances of a and one instance of b
and one instance of c then I would like to show this data in the
other sheet.
04/04/2014 A = 2 B = 1 C =1
Can you help please?
Thanks Tony

Hi Tony,
If Im understanding correctly, I think you can use a few SUMIFS()
functions to meet your needs. With SUMIFS() you can check multiple
criteria to sum up numeric cells based on that. You will probably have
to add a hidden column that stores the equivalent numeric values if
the item cells are not numeric. Best of luck!
Thanks Ben
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Kelly on April 14, 2014 at 1:15 pm

Is there any way to set up a formula across 4 columns? I need my
spreadsheet to look at the part # and the date the RFQ was started,
then go to the sales order spreadsheet and see if there is a matching
part number with a sales order date that is greater than the RFQ
date? End result would be that the spreadsheet would list the sales
order# that was entered for that item that is greater than the date of
the RFQ.

Wow, sounds complex! Try this: you can match multiple values by
creating a hidden column and using & to join the two values together.
Also you can use an & in your INDEX-MATCH formula similarly. Then,
you can do a second lookup with the first matching value using a
second nested INDEX-MATCH formula if you need two individual
lookups to chain off each other. Make sense? Good luck!
Ted on April 16, 2014 at 10:34 am

I have a slightly different problem. I have a produced part that I want
to look at the single items going into it, and copy an entire row based
on the single items. It looks like this:
finish/part/description/process
I want to copy the entire row based on the individual part, as it is the
only truly unique thing in the entire line. Is there a way to do this?
Thanks

Ted, sounds like you can accomplish what you need by using 3
INDEX-MATCH formulasone for each column you want to bring over.
Or, maybe I dont quite understand. If thats the case, add some more
details and I will try to help!
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Kelli on April 21, 2014 at 11:14 pm

I have a number that is in cell B1, I need to look for it on 5 separate
spreadsheets, once found return what is in column 2 on that
spreadsheet. What is the best way to go about doing this?

Kelli, you might try this: Write 5 separate INDEX-MATCH statements,
one for each spreadsheet lookup. Then, nest them together using IF()
statements, and use ISNA() to check if they return a match. This way,
the first matching sheet will return the value, and otherwise try the
next sheet until it goes through all of them.
Something like:
IF(ISNA([INDEX-MATCH 1]),[INDEX-MATCH 1],IF(ISNA([INDEX-MATCH
2], [INDEX-MATCH 2],IF(ISNA( and so on.
Make sense? Good luck!
Russell on April 28, 2014 at 12:01 am

Ben,
I read this article and threads with interest concerning VLOOKUP and
INDEX and MATCH. I use VLOOKUP at lot and have done for a long
time, but I am having problems with some new spreadsheets that I
have set up to help other people out. Both spreadsheets are on our
server, but in different directories. The data source spreadsheet is
rather large, nearly 10,000 rows and 12 columns, and is not usually
opened. I have tried the INDEX and MATCH functions, but I get similar
results although not the same.
When I use the VLOOKUP function, I get a lot of #N/A as well as some
#REF! errors. When I use the INDEX and MATCH functions, I get the
#REF! errors only and in totally different locations. However, in both
situations, when I open the source spreadsheet, all the errors
disappear and the retrieved values are correct.
On another note, when I close the source spreadsheet I get an error
window Excel cannot complete this task with available resources.
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Choose less data or close other applications. I have tried the

suggestions but nothing works.
Below are the formulas for both versions
=IF($B7,VLOOKUP($B7,T:\Arrow\[Arrow.xls]Stocktake
Sheets!$B:$J,2,FALSE),)
=IF($B7,INDEX(T:\Arrow\[Arrow.xls]Stocktake
Sheets!$C:$C,MATCH($B7,T:\Arrow\[Arrow.xls]Stocktake
Sheets!$B:$B,0)),)
Doug Leathem on April 28, 2014 at 1:10 pm

Any suggestions for a function (even if I have to write one in VBA),
that will act like MATCH but find the FIRST occurence (not largest
thats smaller than x) that meets a condition (like >0) in an array and
returns the relative position?
I need Date of last activity where its listed by date:
04/27 04/26 04/25 04/24 04/23 04/22, etc
0.0 0.0 0.0 6.3 0.0 0.0
Id want a function that would return 4 so I could use INDEX to
return 24-Apr. The data could be anything > 0, 0 means no activity
that day.
Ben Klopfer on May 1, 2014 at 3:35 pm

Doug, can you pre-sort your lists? If so, then you may be able to make
it much easier by using Match Type to get the output you desire.
Maybe give that a try?
TURI on May 1, 2014 at 7:02 am

index( , match()) is very good formula n got #n/a error in some part
while using formula on my sheet,
Actually I have on excel sheet where I have given weightages to my
activities which roll up on summary level, the content is copied from
P6.7. while updating form other excel sheet with exact same format ,
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10/4/2015
for some of the value its ok but for others its giving me #n/a, i.e.
match function gives #n/a, Need your kind assistance ,

When copying a formula, make sure your references came over
correctly. Its easy to forget to check those references and make sure
they are absolute or relative appropriately! Good luck.
BradleyH on May 1, 2014 at 1:36 pm

I am familiar with Vlookup; however, struggle to identify a value if the
lookup value falls within a range. Example:
Lookup value = 5
Table array =
Table 1:
ABC
11
22
35
4 10
5 12
Table 2:
ABC
1 1 3 Alpha
2 4 6 Charlie
3 7 10 Foxtrot
4 11 15 Zulu
I need the result Charlie to appear. Here is how I do single value
searches =if(isna(vlookup(A1,table 2$A$1:$C$4,3,0)),Not
Found,vlookup(A1,table 2$A$1:$C$4,3,0))
Love to hear from the experts!

One thought is to sort the list and use then the Match Type value to
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find the nearest greater/less than value. Does that work in your
situation?

I did, but may have written the index match wrong. How would you
write it with example below?
Sheet 1
ABC
13
24
3 11
45
Sheet 2
ABC
1 1 3 Alpha
2 4 10 Charlie
3 11 16 Hotel
4 17 31 Zulu

I think that I was able to get it to work; as long as there are no gaps in
ranges that would provide inaccurate (+1) results. Thank you.

Glad you figured it out, Bradley!
Will R. Bev on May 20, 2014 at 3:18 pm

I am trying to do a simple Index/ Match (I dont think VLOOKUP can
do this) on a range of square footages with an associated price. I
didnt think this could be so hard!
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Im using two different sheets, one with all the data of the square
footage pricing, and the other as a type of reporting worksheet.
Data Sheet is where the prices are, and Concrete is what Im
working on. I have ranges of SF, and an associated price for that
range.
Column S is the price, Column Q is the high end of the range (so -1
returns the value equal to or less than the high-end range)
Input into Concrete!D15 is this formula:
=INDEX(Data Lists!$S17:$S57,MATCH(A15,Data Lists!$Q17:$Q57,-1))
Its not bringing back the right data, and if you go above 500 on the
reference cell, it gives an #NA error. Grrrr! This shouldnt be that
complicated!

I just tried to mix INDEX/ MATCH AND MATCH together, but I got a
#N/A error Here is the formula:
=INDEX(Data Lists!S17:S57,(MATCH(Concrete!A15,Data
Lists!Q17:Q57,1)*AND(MATCH(Concrete!A15,Data Lists!P17:P57,-1))))

CTRL-SHIFT-ENTER didnt help either.

It looks like you might be using the AND() function incorrectly. It
works like this AND(statement1, statement2, statement3) and so on.
Each statement should produce a TRUE/FALSE value. Maybe you can
explain more about what youre trying to accomplish?

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Are your columns sorted? One of the limitations of this is that they
must be sorted appropriately for the formula to work with the match
type you are using. Incorrect sorting might result in a #N/A being
returned.
Rochelle on May 21, 2014 at 10:09 pm

Hey, Im trying to create a formula that searches for a cell value in
Spreadsheet A in a set column in Spreadsheet B. If it finds the value
it then displays Found and if it cant find it Not found. How can I do
this in Excel 2010? Would Vlookup or Index-Match be the way to go?
Thank you for any advice you can give. ~Rochelle
Rochelle on May 22, 2014 at 12:39 am

I think I found a way to do it, at least in the one spread sheet. The
formula is
=IF(ISERROR(MATCH(I13,G13:G20,FALSE)),missing,found)
where I13 is the cell value to look for and G13:G20 is where to search.
How do I go about writing a fomula that has I13 in Sheet A and
G13:G20 in Sheet B and then have the Result displayed in Sheet 3?
Thankyou :3
Ben Klopfer on June 4, 2014 at 10:26 am

I think I understand the question Give this a try! If you want to
reference other sheets, you can use the name of the sheet followed
by an exclamation point in front of the cell reference. For example:
Sheet1!G13:G20 will reference G13:G20 in the sheet named Sheet1.
If there are spaces in your sheets name, you have to enclose it in
single quotes like this: Spreadsheet A!G13:G20
Sara on May 29, 2014 at 11:04 am

Ive recently converted the majority of my vlookup uses to the IndexMatch functions, some using arrays. However Im currently having a
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problem. If I have a data set with Index-Match as a formula, and I sort

that data, the cell reference on the Match function doesnt update.
With a Vlookup the cell reference would automatically update when
the data is sorted. Any insight into this issue?
Ben Klopfer on June 4, 2014 at 10:23 am

That sounds frustrating! Normally it should automatically update the
formula results when you sort This works the same in INDEXMATCH as it does in VLOOKUP. Im not sure whats going on in your
situation. Can you provide some more info that might help us figure
this out?
Vik on June 4, 2014 at 2:03 pm

Hello!
I am stuck with an issue that Im sure needs a simple fix, but I am
unable to find one! So hoping that you could shed some light on it.
I have a spreadsheet with 2 worksheets: WS1 and WS2
I have a series of values in WS2 spread across 3,465 rows and upto
column D (e.g cell D1897). I am trying to retrieve a value in
worksheet WS1 (that could be in any column that I do not know)that
corresponds to the value in cell D1897 of WS2. Please note that the
rows in worksheet WS2 are column headers (row 1) in worksheet
WS1.
Now, if I am aware of the column name in worksheet WS1, I can easily
write a VLookup. However my problem is that currently I have to
manually search for the column index number in worksheet WS1
inroder to complete the Vlookup. I was hoping if there is any method
of automating this nested condition.
While manually doing the above, I use the following formula in an
empty cell in worksheet WS2: =VLOOKUP(D1897,WS1!A:CAD,
(COLUMN(WS1!BYY:BYY)),FALSE).
Please note that in this formula, BYY is the column name that I have
to manually find in order for the Column function to return a value
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that I use as the column index number.

Sorry for the really long problem statement!
Thanks,
Vik
Ben Klopfer on August 4, 2014 at 11:27 am

Hello! Thats a tough one, Vik. If you try to convert the VLOOKUP to an
INDEX-MATCH function as described above, do you still have the
same issue? Note that you will not have to do the same type of
column lookup to make it work. Im not sure that will solve your
problem, but it might help you look at it from another angle. Best of
luck!
PRIYA on July 2, 2014 at 1:21 am

Thanks a lot. This saved me from a lot of trouble.
shawn on July 19, 2014 at 8:21 am

Thank you, thank you, thank you. I was stumped for over an hour on
#N/A using VLOOKUP..changed the formula to Index/Match and it
worked immediately. Youre a lifesaver!
Matt on August 5, 2014 at 6:37 pm

Thank you so much for this. This makes my life SO much easier.
Alfred on August 6, 2014 at 4:30 pm

Thank you! Ill live a couple of years longer just because of this!
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David Rodmell on August 11, 2014 at 2:17 am

I have been using Vlookup for many years and have only just found a
problem. Users type in part of the search target description and then
use the wildcard * and accept whatever value is generated
frequently wrong.
I just re-wrote the formula using INDEX & MATCH, with a tolerance of
O i.e. I want an exact match.
Unfortunately, the wildcard still works in that it will generate a
response that may or may not be correct.
Below is the formula, where I am searching for a match to cell H35,
the data being resident on a Worksheet called BASE.
=INDEX(Base!$B$8:$B$875,MATCH(H35,Base!$A$8:$A$875,0))
Am I doing something wrong?

Sounds like a complex issue, David! Your formula looks fine Are you
wanting to remove the ability for them to use the wildcard character
so they have to do an exact match? Or, are you simply trying to make
a wildcard search like that work correctly/consistently?
David on August 11, 2014 at 5:39 pm

We need to remove the wildcard option and have an exact match.

Hmm, it should work using the 0 value as far as I know. Perhaps the
wildcard is still messing it up if they use it? Maybe you can try
stripping it out using SUBSTITUTE(H35,*,) instead of H35 in your
formula. This will remove the asterisk by substituting it with a blank
string before attempting a match. Best of luck!
Krishnakumar on September 1, 2014 at 6:00 am

Please help me to solve this issue
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I have amount in G3 & H3, I want function in L3 if there is no value in

H3 no need function and the amount should come as zero, if there is
any amount in H3 then (H3<G3) then G3-H3
Siva on August 30, 2014 at 12:45 am

I have multiple columns to link and v lookup please help me
Bank Code Branch Code Branch Name
1 1 AAA
1 2 BBB
1 3 CCC
2 1 DDD
2 2 EEE
2 3 FFF
3 1 GGG
3 2 HHH
3 3 III
If Bank Code & Branch code given, I need the Branch name to be
displayed
Ex Bank: 2
Branch :3
I need system to display FFF
Ben Klopfer on September 8, 2014 at 12:55 pm

You may want to use some hidden fields and make a composite field
with a two-digit number, if that works. For example, add a column
that combines column 1 and 2 (11, 12, 13, 21, 22, 23, etc.) Then, add a
similar field for the Bank and Branch fields (e.g., 23). Then, do your
INDEX-MATCH or VLOOKUP using that composite field instead of the
two individual fields. I hope that works for you!
Mansoor on September 12, 2014 at 7:49 am

How can I pick multiple row data of all debit/credit entries of one
cheque no?
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Ben Klopfer on September 12, 2014 at 10:09 am

Try taking at look at this related blog titled: How To Return Multiple
Match Values in Excel Using INDEX-MATCH or VLOOKUP
http://thinketg.com/how-to-return-multiple-match-values-in-excelusing-index-match-or-vlookup/
Hugo Toledo on September 14, 2014 at 4:35 pm

I ran across this as I was looking for a means of improving vlookup()
performance. Although, I was fine with vlookup()s constraints in the
particular application you gave me a different way of looking at the
solution space. This was an unexpected surprise. Thanks!
Emma J on September 15, 2014 at 8:16 am

Hello Ben.
Im having a hard time trying to figure out which formula to use to
find out the order total in L7. I want to link the prices of each product
on the right side(T8) to the column in L7. I have tried using vlookup
and the index-match formula but it still gave me #N/A. Please consult.
Thank you.
This is the sheet:
http://i59.tinypic.com/2uqyxqe.jpg
Ben Klopfer on October 2, 2014 at 10:05 am

Hello Emma.
I believe youve got your ranges reversed. Try the following:
=INDEX($T$8:$T$22,MATCH(J7, $S$8:$S$22))
Gary on September 18, 2014 at 11:05 am

Hi All,
Ive sat trying this lookup/index function with no avail.
I have a master list of staff names and columns are approx 12-off
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across with different info. For now, I want to extract, or lookup/index,

from a master list (which happens to be on its own tab and sorted by
last name).
columns eg,: name, company, office location, department, etc, etc,
okay, so i will have some repeats on company, office location,
department. what i want to do is to create a tab for every seperate
office/department and set it to lookup/index from the master tab and
list all the, for example, staff per department. so ill create a tab
called, and this the department names, design or manufacture. then
set a filter in each, by means of changing one cell, to the diffirent
departments.
i can get it to run, sort of, but it seems these functions dont like to be
moved down. in other words, my names only start in row 4 due to the
headings, etc.
fyi, there are 3 companies, 4 locations, 19 departments and approx
380 staff members. and for now all i want is to extract the per
department staff names.
any help/ideas?

Hi,
Are you using absolute cell references ($A$1 and so on with the dollar
sign)? That might get it done for you
hatteiechen on September 20, 2014 at 2:54 am

I had used both LOOKUP and INDEX/Match methods to get a value
from the reference table shown below to try to return exact match
value.However, the returned value of *10 is corresponding to the one
of *1 (0.5 instead of 1).
Lookup_vector Result_vector
(Lookup Range) (Index Range)
*1 0.5
*2 3
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*6 0
*10 1
Your help would be greatly appreciated!

Interesting. My guess is that the problem has to do with the asterisk
(*) in your cell. That could be causing the formula to match as a
wildcard. I suggest trimming that character off when you do your
INDEX-MATCH or LOOKUP compare. For example, heres how to trim
off the first character from a value in cell A1:
=RIGHT(A1, LEN(A1)-1)
Hope that helps!
Mak on September 25, 2014 at 5:10 pm

HiStuck up with a problem..
In sheet 1, I have entry date of an invoice and user name.
In sheet 2, I have user name and start and end dates of his holidays.
I want to track if that user has entered an invoice when he was on
holiday
I guess I need to match both, the user name and if date is falling
between start and end dates.
Can anyone help
Cheers

Hi Thats an interesting problem!
You can check if a date falls within a range using a formula like this:
=IF(AND([invoice date]>[start date], [invoice date]<[end date]), Yes,
No) To make that look up by user name, replace [start date] and
[end date] with INDEX-MATCH formulas that look up the vacation
start and end dates by matching the user name. Place the completed
formula into a On Holiday? column in Sheet1 and it should get the
job done! Best of luck.
Trackbacks/Pingbacks
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1. Maybe I am looking at this the wrong way? - [] Match_type)), but it doesn't seem
to work the way the author says it would. You can find it at
2. How To Return Multiple Match Values in Excel Using INDEX-MATCH or VLOOKUP |
eImagine Technology Group - [] or HLOOKUP is a popular method for doing this
quickly and easily. (Or, perhaps you read about my improved
3. Extended VLOOKUP function for Excel | eImagine Technology Group - [] of my
favorite co-workers, Ben Klopfer, wrote a post back in October 2012 that has been
one of our
4. Say Goodbye to VLOOKUP, and Hello to INDEX-MATCH | eImagine Technology
Group | Matt's Blarg - [] Say Goodbye to VLOOKUP, and Hello to INDEX-MATCH |
eImagine Technology Group. []
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10/4/2015

Say Goodbye to VLOOKUP, and Hello to

First, Ill explain some of VLOOKUPs limitations:

Example of a INDEX-MATCH formula exposed in an Excel spreadsheet

Blue on August 7, 2013 at 10:34 pm

Nikolay on August 25, 2013 at 7:20 am

Ben Klopfer on August 26, 2013 at 5:54 pm

Jim Adams on January 6, 2014 at 4:52 pm

Ben Klopfer on January 7, 2014 at 11:42 am

Santosh on July 8, 2014 at 5:57 pm

Kathy Dake on July 15, 2014 at 11:01 am

Sasch on August 13, 2014 at 11:10 am

Lily on June 13, 2014 at 4:25 pm

Ben K on June 17, 2014 at 10:45 am

Joseph on August 11, 2014 at 8:42 am

Mike Franklin on September 15, 2013 at 12:04 am

steve on October 24, 2013 at 9:13 am

Rick Meador on November 9, 2013 at 2:04 pm

Ben Klopfer on December 3, 2013 at 3:43 pm

Oliver on November 18, 2013 at 5:33 am

Amanda on December 2, 2013 at 11:05 am

Ben Klopfer on December 3, 2013 at 3:45 pm

Josh on December 18, 2013 at 12:30 pm

AP | Check Paid | 15-Nov | 2500.00

Ben on January 3, 2014 at 10:09 am

Louisa on December 19, 2013 at 3:55 pm

tracking numbers. I need the tracking numbers inserted

Ben on January 3, 2014 at 10:19 am

Peter on December 30, 2013 at 8:21 pm

Steven on January 2, 2014 at 9:56 pm

Ben on January 3, 2014 at 10:33 am

Steven on January 3, 2014 at 3:11 pm

Phil on January 7, 2014 at 10:48 am

Ben Klopfer on January 7, 2014 at 11:28 am

Phil on May 20, 2014 at 10:56 pm

jo db on February 16, 2014 at 8:44 am

Ben Klopfer on February 18, 2014 at 4:58 pm

Kim on February 18, 2014 at 5:47 pm

Sneha on February 21, 2014 at 2:41 am

issue with vlookup and index, match on February 23, 2014 at

Ben Klopfer on February 24, 2014 at 12:25 pm

Batterybill on February 26, 2014 at 11:02 am

Ben Klopfer on February 28, 2014 at 10:30 am

Cesar Rodriguez on February 26, 2014 at 6:39 pm

Ben Klopfer on February 28, 2014 at 10:27 am

eli on February 27, 2014 at 5:42 pm

Ben Klopfer on February 28, 2014 at 10:39 am

Julian Nam on March 10, 2014 at 2:27 pm

Ben Klopfer on March 12, 2014 at 5:10 pm

John on June 19, 2014 at 9:33 am

David on March 11, 2014 at 1:21 am

Ben Klopfer on March 12, 2014 at 5:31 pm

SGT on March 13, 2014 at 3:17 am

Ben Klopfer on March 14, 2014 at 11:26 am

Vinay on March 19, 2014 at 6:06 am

Ben Klopfer on March 20, 2014 at 11:04 am

Jess on March 24, 2014 at 5:00 am

Ben Klopfer on March 24, 2014 at 10:41 am

James on March 27, 2014 at 2:13 pm

Ben Klopfer on April 1, 2014 at 8:52 am

Melvin on March 28, 2014 at 5:22 am

Ben Klopfer on April 1, 2014 at 8:43 am

Melvin on April 2, 2014 at 7:01 am