EXECUTIVE COMMITTEE MEETING

June 10, 2010

Steinbrenner Metro Service Center
1307 North MacDill Avenue

AGENDA

1. Welcome………………..………………...……………….……..………………....Lynn Dumais

2. Consent Items (No discussion is planned unless requested)

a. April 8, 2010 Meeting Minutes (Attachment 1)
b. May 2010 Financial Report (Attachment 2)

3. New Business
a. Vote on new board member Kristen Allman with Global Imaging Systems, Inc.

4. Reports
a. Community Relations................…….……………………………….……...Ricky Gallon
b. Development…….………………….……….……………….……Lisa-Perry Richardson
c. Steak Dinner…….…………………………………………………………...Chris Harrell
d. Pasco County/Grants.……………………………………………………..….Chris Letsos

5. Strategic Initiatives
a. Strengthening the Board…………………………………………………..Scott Jacobsen

6. President’s Report……………………………….…..…….….………………Brad Baumgardner

a. Ybor update
b. Riverview
c. Strategy Development
d. Plant City

7. Executive Session

8. Adjorn

Notes:
______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

Impact, Hope & Opportunity

 BOYS & GIRLS CLUBS OF TAMPA BAY
EXECUTIVE COMMITTEE MEETING MINUTES
STEINBRENNER METRO OFFICE
April 8, 2010

Members Present:
Joe Garcia, Luis Garcia, Eddie Gomez, Dan Hevia, Vic Holcomb, Scott Jacobsen, Shelley
Kolseth, Roger Robson.

Others Present:
Brad Baumgardner, Brenda Browning, Ricky Gallon, Chris Harrell, Chris Letsos, Lisa
Richardson, Bill Ross.

Vic Holcomb filled in for Lynn Dumais who was unable to attend. Vic called the
meeting to order at 12:10 p.m.

Consent Items:
Minutes of the February 11, 2010 meeting were provided to the members for their review
prior to the meeting. Motion to approve by Scott Jacobsen, second by Luis Garcia.
Motion carried. The Financial Report will not be available until April 12, 2010.

New Business:
Members voted on Stylez G. White with the Tampa Bay Buccaneers to join the corporate
board. Motion to approve by Scott Jacobsen, second by Eddie Gomez, motion passed.

Reports:
Ricky Gallon reported on various activities including 90 kids attending a Tampa Yankees
game sponsored by Bright House. The YES Network filmed 4 of our Belmont Heights
club members playing wiffle ball with 2 Yankee players. Sulphur Springs held a Family
Night with 280 attendees at the Community Center. Tampa Sports Club is going to try to
increase their yearly donation to $15k this year.

Lisa Richardson provided a Benchmark Report to members and reviewed items on the
report such as private foundations, individual donations and totals on special events. Lisa
thanked Roger for the partnership with Florida Museum of Arts for the photography
program for our kids. We have sent a letter of interest IKEA and Saunders Foundation.
The Steak Dinner this year will be held Wednesday, November 17th honoring Lee Roy
Selmon. Anne Carney will head the committee again. Saks Fifth Avenue is holding a
Father’s Day Event in partnership with Tampa Bay Family Magazine. There will be a
reception at Saks on June 10th and 10% of the purchases made in the men’s department
over that weekend will benefit BGCTB. Saks is providing all the food and drinks. Our
next One Club reception is April 29th. Vic stated that board members attending should
bring guests.
Board of Directors
April 8, 2010
Page Two

Chris Harrell reported we raised $300K on the Yankees Luncheon. We had more focus
on our mission this year and received positive feedback on the video. St. Pete Times will
be our media sponsor again for next year’s luncheon. Roger commended Chris on the 1st
class event. There was discussion on how to make it better and receive additional
donations. Chris relayed that the Yankees have final approval on all changes. Chris also
mentioned that our Facebook page receives over 100 views a day.

Chris Letsos reported on funds we’re to receive from DC. Congresswoman Castor has
help us get an earmark. Our East Pasco location is going to partner with the county to
build a new facility. We will share the space with the Sheriff’s Office and Department of
Health. The East Pasco Round Up non-event has made $12K of their goal of $20. Chris
stated he applied for $10K from Taco Bell Foundation for West Pasco and is working on
a board for that area.

Strategy Initiatives:
Scott Jacobsen reported on Strengthening the Board and provided a handout of the new
board structure. There was discussion on the process of how to inform board members
on the new levels of participation. Brad stated members will be receiving a quarterly
report on their involvement (meetings attended, amount raised). Motion to approve the
new board structure was made by Joe Garcia, second by Roger Robson, motion passed.

President’s Report:
Brad Baumgardner reported that at the Sulphur Springs unit will have a partnership with
City Park and Recreation and the YMCA. The Plant City Board of Trustees has decided
to use our strategies for their board planning. They are holding a reception next Tuesday
for board recruitment. Brad stated that the staff structure has changed. The VP of
Operations position was eliminated. We will now have 3-4 clusters that will help
implement our new strategies. There will be another organizational Strategic Meeting
October 22nd and 23rd with Mary Gamble facilitating. Brad let everyone know that a local
church has shown some interest in the Ybor City club . The Riverview Committee has
asked Ron Morrick to bid on their project.

Staff was dismissed at 1:14 pm. An Executive Session was held.

Brenda Browning, Recorder

_____________________________ ____________
Shelley Kolseth, Secretary Date
Memo
To: Finance Committee

From: Bill Ross

Date: June 8, 2010

Subj: May Financial Statements

Attached is a copy of the May Balance sheet and Income statement. We

continue to be behind in revenue primarily because member fee revenue is
down.

Public Support-Contributions fell below plan $5,426.

Investment revenue is below plan because of the low interest rates on our short
term investments.

Expenses are slightly below plan.

We have received a significant grant from Hillsborough County for summer youth
programs. This will add about $700,000 to revenues and $500,000 in additional
expenses this year.

Please let me know if you have any questions or comments on the statements.

Thank you.
6/8/2010 11:57:53 AM Boys & Girls Clubs of Tampa Bay, Inc. Page 1

Condensed Balance Sheet

Operating Land & Bldg Restricted Endowment Totals Totals

5/31/2010 5/31/2010 5/31/2010 5/31/2010 5/31/2010 5/31/2009

Assets

Current Assets

Cash & Cash Equivalents $907,609.08 $24,682.48 $125,551.19 $41,456.48 $1,099,299.23 $988,485.20

Grants Receivable $409,357.11 $0.00 $0.00 $0.00 $409,357.11 $227,377.42

Current Pledges Receivable $0.00 $0.00 $95,013.98 $0.00 $95,013.98 $607,820.01

Investments - Short Term $0.00 $545,031.00 $1,260,000.00 $0.00 $1,805,031.00 $1,684,985.00

Prepaid Expenses $346,098.52 $0.00 $0.00 $0.00 $346,098.52 $319,832.66

Total Current Assets $1,663,064.71 $569,713.48 $1,480,565.17 $41,456.48 $3,754,799.84 $3,828,500.29

Non Current Assets

Investments $0.00 $0.00 $0.00 $554,001.14 $554,001.14 $498,669.81

Land, Property and Equipment $0.00 $7,136,162.06 $0.00 $0.00 $7,136,162.06 $7,393,434.15

Long Term Pledges Receivable $0.00 $0.00 $116,252.69 $0.00 $116,252.69 $370,274.38

Other Assets $0.00 $0.00 $70,622.22 $0.00 $70,622.22 $63,802.90

Total Non Current Assets $0.00 $7,136,162.06 $186,874.91 $554,001.14 $7,877,038.11 $8,326,181.24

Total Assets $1,663,064.71 $7,705,875.54 $1,667,440.08 $595,457.62 $11,631,837.95 $12,154,681.53

Liabilities and Net Assets

Liabilities

Current Liabilities

Accounts Payable $68,350.48 $0.00 $0.00 $0.00 $68,350.48 $28,754.64

Payroll Withholdings Payable ($140.76) $0.00 $0.00 $0.00 ($140.76) $0.00

Payroll Benefits Payable ($4,020.90) $0.00 $0.00 $0.00 ($4,020.90) $970.04

Accrued Salaries Expense $90,293.05 $0.00 $0.00 $0.00 $90,293.05 $272,449.13

Accrued Pension Exp $48,318.39 $0.00 $0.00 $0.00 $48,318.39 $0.00

Deferred Revenue $29,334.00 $0.00 $0.00 $0.00 $29,334.00 $64,737.33

Leased Liability $0.00 $0.00 $0.00 $0.00 $0.00 $3,905.35

Total Current Liabilities $232,134.26 $0.00 $0.00 $0.00 $232,134.26 $370,816.49

Total Liabilities $232,134.26 $0.00 $0.00 $0.00 $232,134.26 $370,816.49

Net Assets

Net Assets - UR - Operations $1,442,390.13 $0.00 $0.00 $0.00 $1,442,390.13 $568,238.62

Net Assets - UR - Fixed Assets $0.00 $7,654,977.37 $0.00 $0.00 $7,654,977.37 $7,681,015.60

Net Assets - TR - Other $0.00 $0.00 $1,698,999.06 $0.00 $1,698,999.06 $2,983,520.80

Net Assets - PR - Endowment $0.00 $0.00 $0.00 $603,337.13 $603,337.13 $551,090.02

Net Asset Transfers

Transfers (To)/From UR - Operations $62,494.56 $50,898.17 ($31,558.98) ($7,879.51) $73,954.24 ($88,351.10)

Transfers (To)/From UR - Fixed Assets $103,534.30 $0.00 $0.00 $0.00 $103,534.30 ($90,190.44)

Transfers (To)/From TR - Other ($171,401.11) $0.00 $0.00 $0.00 ($171,401.11) $172,454.11

Transfers (To)/From PR - Endowment ($6,087.43) $0.00 $0.00 $0.00 ($6,087.43) $6,087.43

Total Net Asset Transfers ($11,459.68) $50,898.17 ($31,558.98) ($7,879.51) $0.00 $0.00

Total Net Assets $1,430,930.45 $7,705,875.54 $1,667,440.08 $595,457.62 $11,399,703.69 $11,783,865.04

Total Liabilities and Net Assets $1,663,064.71 $7,705,875.54 $1,667,440.08 $595,457.62 $11,631,837.95 $12,154,681.53
 Boys & Girls Clubs of Tampa Bay, Inc.
Statement of Revenues & Expenses
With Comparison to Budget & Last Year

Year To Date Last Year

Actual Budget
1/1/2010 1/1/2010 Total 2010 1/1/2009
To To Variance Var Annual To Variance Var
5/31/2010 5/31/2010 Fav/(Unfav) % Budget 5/31/2009 Fav/(Unfav) %

Revenue

Public Support

Contributions $1,028,613 $1,034,039 ($5,426) (1)% $2,773,300 $1,270,770 ($242,157) (19)%

Fees & Grants $796,169 $787,194 $8,975 1% $1,492,333 $642,251 $153,918 24%

Total Public Support $1,824,782 $1,821,233 $3,550 0% $4,265,633 $1,913,021 ($88,239) (5)%

Revenues

Program Service Revenues $198,548 $259,296 ($60,748) (23)% $538,700 $253,886 ($55,339) (22)%

Investment Revenues $7,693 $11,700 ($4,007) (34)% $27,900 $13,764 ($6,071) (44)%

Other Revenues $15,020 $10,600 $4,420 42% $19,960 $10,203 $4,817 47%

Total Revenues $221,261 $281,596 ($60,335) (21)% $586,560 $277,853 ($56,592) (20)%

Special Events

Special Event Revenues $346,018 $349,000 ($2,982) (1)% $622,000 $351,452 ($5,434) (2)%

Special Event Expenses ($47,121) ($43,979) ($3,142) (7)% ($75,000) ($49,128) $2,007 4%

Net Special Events $298,897 $305,021 ($6,124) (2)% $547,000 $302,324 ($3,426) (1)%

Total Public Support and Revenue $2,344,940 $2,407,850 ($62,909) (3)% $5,399,193 $2,493,197 ($148,257) (6)%

Expenses

Personnel Costs

Professional Staff Salaries $878,367 $891,790 $13,423 2% $2,472,885 $1,096,558 $218,191 20%

Benefits $123,066 $124,653 $1,587 1% $290,698 $138,169 $15,103 11%

Payroll Taxes & Expense $86,390 $92,267 $5,877 6% $274,222 $110,379 $23,990 22%

Total Personnel Costs $1,087,823 $1,108,710 $20,887 2% $3,037,805 $1,345,106 $257,283 19%

Operating Costs

Professional Fees $18,500 $18,500 $0 0% $24,250 $13,500 ($5,000) (37)%

Non-Professional Contract Services $22,128 $14,960 ($7,168) (48)% $35,904 $17,918 ($4,210) (23)%

Supplies $110,125 $115,421 $5,296 5% $275,398 $112,752 $2,626 2%

Information Technolgy $42,939 $37,889 ($5,050) (13)% $83,195 $35,809 ($7,130) (20)%

Occupancy Expense $540,631 $552,411 $11,779 2% $1,345,828 $559,512 $18,881 3%

Equipment Expense $8,710 $9,515 $805 8% $27,640 $8,082 ($628) (8)%

Postage, Printing & Publications $11,777 $7,643 ($4,134) (54)% $32,713 $21,983 $10,206 46%

Transportation Expense $83,874 $79,739 ($4,135) (5)% $192,072 $75,840 ($8,034) (11)%

Program Services $63,786 $72,633 $8,847 12% $357,300 $83,783 $19,996 24%

Total Operating Costs $902,472 $908,712 $6,240 1% $2,374,300 $929,179 $26,707 3%

Total Expenses $1,990,295 $2,017,422 $27,127 1% $5,412,105 $2,274,285 $283,990 12%

NET SURPLUS/(DEFICIT) $354,645 $390,428 ($35,782) (9)% ($12,912) $218,912 $135,733 62%

More detailed financial reports are available upon request to Bill Ross.

6/8/2010 11:47:03 AM Page 1