Tender 123

(Tender No.
: MRCC15E073/230)
-:: i :: -
Tender Documents
For
Printing & Supply of Telephone Directory

of FY 2016-17 & 2017-18 for IOCL
Mathura Refinery
PART - I : TECHNO-COMMERCIAL BID
Prepared & Issued by

Contract Cell
Indian Oil Corporation Limited
(Refineries Division)
P.O. Mathura Refinery
Distt. : Mathura 281 005 (U.P.)
Signature of Tenderer
Indian Oil Corporation Limited, Mathura Refinery, Mathura 281 005 (U.P.)
(Tender No. : MRCC15E073/230)

-:: ii ::Name of work :
Printing & Supply of Telephone Directory of FY 2016-17 & 2017-18 for

IOCL Mathura Refinery.
INDEX
Sl. No.
Description
Page No.
PART-I : TECHNO-COMMERCIAL BID 1.
Check list for submission of offer
iii to iv
2.
Statement of Deviations/Exceptions (Annexure-A)
3.
Notice Inviting Tender
vi & vii
4.
5.
6.
EMD exemption and Benefits/Preference for Micro & Small

viii & ix
Enterprises (MSEs) : Annexure B
Special Conditions of Contract (SCC) / IOCL Taxes Code / IOCL
Mathura Refinery Project Bank Detail / Medical examination of 1 to 40
contractor workers
Amendments to Special Conditions of Contract (SCC) / Additional
41 to 42
Safety Requirement
7.
Undertaking for Non-Engagement of Child Labour
43
8.
E-banking Account Form
44
9.
Undertaking of GCC/SCC/ESI
45
10.
Proforma of Declaration of Black Listing/Holiday Listing
46 to 47
11.
Technical Specification
TS-1 to TS-2
12.
Time Schedule
48
13.
Preamble to Schedule of Rates
49 to 50
14.
Schedule of Rate (SOR)
As per BOQ
15.
General Conditions of Contract
Printed Booklet
(Pages 1 to 177)

-:: iii ::CHECK LIST FOR SUBMISSION OF OFFER
Name of work :
Printing & Supply of Telephone Directory of FY 2016-17 & 2017-18 for IOCL
Mathura Refinery.
Tenderers are requested to duly fill-in this check list. The check-list, signed and stamped on each page by the person(s) signing
the tender must be submitted along with the Techno-commercial part of the tender and also ensure that all details/documents
have been furnished as called for in this tender.
In case of an irreconcilable conflict between NIT/Instructions to Bidders for participation in e-Tendering and
GCC/SCC, the provisions of NIT/ Instructions to Bidders for participation in e-Tendering shall prevail.
1. EMD
Amount (Rs.):
(Bank Guarantee in the

prescribed format can also
be submitted in case the
EMD amount is more than
Rs.1.00 lakhs and the
validity of BG shall be 7
months w.e.f. the date of
opening of tender).
(In the form of DD/Bankers

Cheque/ Pay Order in favour of
Sr. Accounts Officer, Indian Oil
Corporation Limited, Mathura
Refinery payable at SBI,
Mathura Refinery Project
Branch, Code No. 3540).
2. Annual Turn over

(Profit and loss account
of Audited Balance Sheet
/ TDS for any of the
years mentioned herein
in accordance with NIT).
3. Single Work Order
Value.
(Copies of qualifying
similar work orders one
/ two / three executed
alongwith completion
certificates or any other
proof certifying the
executed value of the
work, as per NIT).
Year
2012-13
Amount (Rs.)
DD/BC/PO
No.
Date
Issuing Bank
List of document enclosed
2013-14
2014-15
PO No.
of M/s
Completion value Rs.
PO No.
of M/s
PO No.
of M/s
NOTE:
Please note that the value of completed job indicated above by the bidder
shall be exclusive of service tax. However in case the value of completed
job indicated in the completion certificates submitted by bidder do not
have clarity with regard to inclusion/exclusion of Service tax; the
following shall be applicable.
1. The completion certificate, submitted by the bidder shall separately
indicate the service tax amount included in the value of completed job OR
a separate certificate from the respective client, mentioning the service
tax amount if any, included in the value of completed job under
consideration should be submitted by the bidder.
2. In case Service Tax amount/component is not specified in the
submitted completion certificate, then the amount equivalent to rate of
applicable service tax for the subject tender shall be deducted from the
value of completed job mentioned in the completion certificate to arrive at
the value of the completed job without service tax.

-:: iv ::YES / NO
(In all the Blank
space below
please fill either
Yes or No only)
DESCRIPTION
4. Power of Attorney / Authorization on
Companys letter head in favour of person who
has signed the offer.
5. PF code
No.
.
No.
6. Independent ESI code
(In case the party does not have
independent ESI code, then
undertaking in the prescribed
format as enclosed in the tender

document will have to be
submitted).
7. Whether related in any way to any Director of
IOCL present or retired within the past two
years?
8. Whether blacklisted / put on holiday list of
IOCL or its Administrative Ministry (Presently
the Ministry of Petroleum & Natural Gas)?
REMARK
Please enclose the self attested

document such as Declaration of
proprietorship or Partnership
deed or power of attorney etc.
: Enclose the self attested copy

of registration certificate
Enclose the self attested copy of
: registration certificate or give the

undertaking of ESI as per tender.
Please certify as per page 95 of
: GCC
Please fill the form on page 88 of
: GCC
Please submit duly signed and

stamped copy of no deviation /
exception sheet of tender i.e.
Annexure-A along with Technocommercial bid.
Deviations/ Exceptions mentined
anywhere else shall be ignored.
It would be considered that offer
has no deviation even if bidder
submits blank no deviation /
exception sheet along with offer.
9. Any deviation / exception to the tender

conditions.
10. All the documents furnished are readable /

legible.
: readable / legible form.
11. Original tender / Bidding document submitted

alongwith addendum / corrigendum, if any.
: document.
12. Validity of offer upto 04 (four) months from

the date of opening of Techno-commercial bid.
: Please certify.
13. Prices quoted strictly as per the price schedule

enclosed with the tender document.
Please ensure filling the tender in

Please submit the complete tender
Try to fill the price bid without

correction
/
overwriting
/
repetition in both figure and
words.
14. Tenderers have submitted and filled Forms /

Instruction of Tenderer from page 88 to 96 of
: Please ensure these are filled
GCC.
For documents submitted in any other language, an English Translation shall also be submitted, in which case,
for interpretation of the offer, the English Translation shall govern.
Name & Signature of Tenderer
-:: v ::Annexure-A
STATEMENT OF DEVIATIONS/EXCEPTIONS TO TENDER TERMS & CONDITIONS
Name of work
Sl.
No.
1
Printing & Supply of Telephone Directory of FY 2016-17 & 2017-18 for IOCL
Mathura Refinery.
Ref. of Tender Document

Page
Cl.
Para
No.
No.
No.
2
3
4
Subject
Deviation/Exception
Attached separate sheet, if required and mentioned the attachment in this format.
The bidder should submit duly signed and stamped copy of no deviation / exception sheet
of tenders technical specifications, Schedule of Rates (SOR), additional/special condition
of contract, broad scope of works, Drawing etc. along with offer, failing which there offer
will be considered as without any deviation and also the deviation / exception sheet
submitted by bidders is kept blank, then it will also be considered as without any deviation
from the tender. Deviations specified any other locations in tender/offers shall not be
considerd.
-:: viii ::-
Annexure B
EMD EXEMPTION AND BENEFITS/PREFERENCE FOR MICRO & SMALL ENTERPRISES (MSES)
14.0 . Benefits/Preference for Micro & Small Enterprises (MSEs)

a)
As per Public Procurement Policy for Micro & Small Enterprises (MSEs) Order, 2012
issued vide Gazette Notification dated 23.03.2012 by Ministry of Micro, Small and
Medium Enterprises of Govt. of India, MSEs must be registered with any of the
following in order to avail the benefits/preference available vide Public Procurement
Policy MSEs Order, 2012.
1.
2.
3.
4.
5.
6.
7.
District Industries Centers (DIC)

Khadi and Village Industries Commission (KVIC)
Khadi and Village Industries Board
Coir Board
National Small Industries Corporation (NSIC)
Directorate of Handicraft and Handloom
Any other body specified by Ministry of MSME
b) MSEs participating in the tender must submit the certificate of registration with any one
of the above agencies indicating the details of the particular tendered item along with
their bid.
c)
The registration certificate issued from any one of the above agencies must be valid as
on close date of the tender. The successful bidder should ensure that the same is valid
till the end of the contract period.
d) The MSEs who have applied for registration or renewal of registration with any of
the above agencies/bodies, but have not obtained the valid certificate as on close date
of the tender, are not eligible for exemption/preference.
e) The MSEs registered with above mentioned agencies/bodies and Public Sector
Undertaking of Central/State Govt/Joint Ventures of IOCL are exempted from payment of

Earnest Money Deposit(EMD).
f)
Price Preference (THE SUBJECT JOB SHALL BE TREATED AS NON-SPLIT

TENDER
UNLESS
OTHERWISE
MENTIONED
SPECIFICALLY
FOR
SPLITTING THE JOB, HENCE THE PRICE PREFERENCE TO MSEs SHALL BE
APPLICABLE FOR COMPLETE 100% JOB) Subject to meeting terms and
conditions stated in the tender document including but not limiting to prequalification
criteria, twenty percent of the total quantity of the tender is earmarked for MSEs
registered with above mentioned agencies/bodies for the tendered item. Where the
tendered quantity can be split, MSEs quoting a price within a price band of L1 + 15
percent shall be allowed to supply/service up to 20 percent of total tendered quantity
provided they match L1 price. In case the tendered quantity cannot be split, MSE
shall be allowed to supply total tendered quantity provided their quoted price is within
a price band of L1 + 15 percent and they match the L1 price.
-:: ix ::In case of more than one such MSEs are in the price band of L1 + 15% and
matches the L1 price, the supply may be shared proportionately if the job can be split. If
the job cannot be split, than the opportunity to match the L-1 rate of the tender shall be
given first to MSE (who have quoted lowest rate among the MSEs) and the total job shall
be awarded to them after matching the L-1 price of the tender. If the MSE who have
quoted lowest rate among the MSEs in the price band of L1 + 15% do not agree to
match the rate of L1 of the tender, than the MSE with next higher quoted rate of in the
price band of L1 + 15% in order shall be given chance to match the rate of L1 for
award of the complete job.
Type of
tender
Price quoted by MSE
How to finalize the tender
Can be Split
Can be Split
L1
Not L-1 but within L1+15%
Cannot be Split
Cannot be Split
L1
Not L-1 but within L1+15%
Full order on MSE

20% order on MSE subject to matching L1
price
Full order on MSE
Full order on MSE subject to matching L1 price
g)
Out of the twenty percent target of annual procurement from micro and small
enterprises four percent shall be earmarked for procurement from micro and small
enterprises owned by Scheduled Caste & Scheduled Tribe entrepreneurs. In the event
of failure of such MSEs to participate in the tender process or meet the tender
requirements and L1 price four percent sub-target so earmarked shall be met from other
MSEs.
h)
To qualify for entitlement as SC/ST owned MSE, the SC/ST certificate issued by
District Authority must be submitted by the bidder in addition to certificate of
registration with any one of the agencies mentioned in paragraph (I) above. The
bidder shall be responsible to furnish necessary documentary evidence for enabling
IOCL to ascertain that the MSE is owned by SC/ST. MSE owned by SC/ST is defined
as:
In case of proprietary MSE, proprietor(s) shall be SC /ST
In case of partnership MSE, The SC/ST partners shall be holding at least 51%
shares in the enterprise.
In case of Private Limited Companies, at least 51% share shall be held by

SC/ST promoters.
-:: 37 ::1.0
SCOPE OF WORK:
The scope of work shall be Printing & Supply of Telephone Directory of FY 2016-17 &
2017-18 for IOCL Mathura Refinery and shall consist of all the jobs as per item description in
Schedule of Rates (SOR) and all other jobs required to complete the work.
2.0
The validity period for the rates quoted shall be four months. On account of exigencies, if the
bidder is asked to extend the validity, the same should be without any deviation including no
change in the price, failing which their offer will be rejected.
3.0
If the tender is accepted and the contractor fails to deposit the amount of initial security deposit
or to execute the contract within the stipulated period, the earnest money shall be liable to be
forfeited. In case of the failure of the party on more than one occasion, the tenderer may be put
on holiday list for a period of one year.
4.0
In case, the tenderer alters/modifies /withdraws his bid after opening of the price bid and within
the validity period, the tender submitted by the tenderer shall be liable to be rejected and EMD
forfeited. However, if there is a suo moto reduction from the lowest tenderer adjudged on the
basis of comparative statement, such suo moto reduction may be acceptable.
5.0
The bidder should submit their quotation only on the BOQ given in price part. Any terms
submitted by the tenderer in violation of above will not be accepted and the same is liable to be
rejected.
6.0
The offer is liable from rejection if it contains deviations from specified terms & conditions.
7.0
The bidders must quote competitive prices considering the fact that price negotiations, if
required, to be held with the lowest tenderer only.
8.0
All cuttings & corrections in the bid document should be avoided and if it is unavoidable, it
should be kept at bare minimum and it should be neatly cut and re written without overwriting
and use of white fluid. All corrections should be duly signed by the contractor. In case the
tenderer resorts to many corrections including usage of white correction fluid in the tender
document, the tender shall be liable for rejection.
9.0
The scan copy of EMD should be submitted in a separate cover along with the Techno
Commercial Bid of tender document duly filled in. The original EMD should reach the Tender
Inviting Authority within the Technical Bid opening date and time. IOCL shall not be
responsible for any postal delay/non-receipt of the same.
10.0
The tenderer should respond to the tender either by submitting their bids or by explaining the
reasons for non submission of the offer. In case, there is no response either way continuously for
3 times, names of such tenderers shall be removed from the list of contractors.
11.0
The tendering can be abandoned without assigning any reasons. No compensation is payable for
the efforts made by the contractor.
12.0
In case interest bearing advance is given to the contractors, the interest on advance shall be
recovered by IOCL from running account bills as per relevant clause of GCC.
13.0
The Small scale industries registered with NSIC under its single point registration scheme are
exempted from tender fee. They are exempted from submission of EMD only for the items of
job/work for which the small scale industries hold the registration with NSIC. The certificate
issued by the NSIC shall be valid on the date of opening of the tender.
14.0
Public Sector undertaking of the Central / State Government are exempted by government from
payment of EMD.
-:: 38 ::15.0
FREE ISSUE MATERIAL:

All materials shall be in Contractor's scope unless otherwise specified against the relevant item
in the Schedule of Rates (SOR) of this tender.
16.0
DETAILS OF BANK ACCOUNT:

All the bidder musts fill e-payment details as per format given in tender for e-transfer of
payment in the vendor account.
17.0
SETTLEMENT OF IRRECONCILIABLE CONFLICT:

In case of an irreconcilable conflict between NIT/Instructions to Bidders for participation
in e-Tendering and GCC/SCC, the provisions of NIT/ Instructions to Bidders for
participation in e-Tendering shall prevail.
In case of an irreconcilable conflict between Indian or other applicable standards, General
Conditions of Contract (GCC), Special Conditions of Contract (SCC), Specifications, Drawings
and/or Schedule of Rates, the following shall prevail to the extent of such irreconcilable conflict
in order of precedence as noted below (For exemplification "a" prevails over "b" to "j", "b'
prevails over "c" to "j' and so on).
a)
b)
c)
d)
e)
f)
g)
h)
i)
j)
Letter of Acceptance along with Statement of Agreed Variations.

Telex/Telegram of Acceptance.
Schedule of Rates as enclosure of Letter of Acceptance.
Job/Particular Specifications.
Drawings.
Technical/Material Specifications.
Special Conditions of Contract.
General Conditions of Contract.
Indian Standards.
Other applicable standards.
18.0
If not specifically mentioned in tender, IOCL shall not issue Form-39 (Road Permit
for materials, tools/tackles & machineries etc. required to execute the job). Contractor
shall contact UP State Sales Tax/VAT Authority and arrange for the required Road
Permit at their own cost.
19.0
All contractors should submit valid C&A verification certificate issued not earlier than 12
months for the contract workers from their native place Police Station or Police station
under whose jurisdiction the worker worked or Police station under whose jurisdiction the
registered office of the contractor comes or Police Station under whose jurisdiction
Mathura Refinery comes.
20.0
IOCL Taxes Code

1> Service tax no
2> Excise Registration No
3> PAN No
4> TIN
5> CIN
:
:
:
:
:
AAACI1681GST241
AAACI1681GXM154
AAACI1681G
09552100006
L23201MH1959GOI011388
-:: 39 ::21.0
IOCL Bank Detail

State Bank of India
Mathura Refinery Project Branch, IOCL, Mathura (U.P.) - 281006
Bank Branch Code : 3540
IFSC Code : SBIN0003540
Bank Branch MICR Code : 281002004
Bank Account No. : 10312661011
Type of Bank Account : OD Clean (C and I)
-:: 40 ::21.0
Following shall be applicable for Mandatory medical examination of

contractor workers before deployment at work site:
Medical examination will be in the scope of the contractors.

Medical examination to be conducted by a doctor with minimum MBBS qualification, having
registration number for practicing.
Certificate issued should have endorsement on the photo & clearly mention
general
health/fitness of the candidate to carryout work inside refinery, including eye sight, Vertigo, BP,
Heart, convulsion problem etc.
Certificate of fitness is to be issued on letter head of doctor and to be produced with application
for photo Gate pass to the E-I-C for the job.
Validity of medical certificate will be for one year from the date of issuance.
Gate pass issued by CISF will bear Medically Fit stamp based on the E-I-Cs recommendation.
Accordingly, this shall be treated as part of the tender SCC.
Affix latest PHOTO

MEDICAL CERTIFICATE
Signature/
thumb
impression of the
workmen
half
covering the photo.
Form for Medical Check Up for the Workman engaged by the Contractor
Certified that I, ___________________ have examined Shri ____________________Age _________
who has signed / thumb impression above on the photo in my presence. The details of his examination
as required are given in the enclosed medical examination report. I certify that all clinical and
pathological tests were done in my hospital/dispensary under my instructions. General and physical
examinations of Shri ________________ do not reveal any abnormality. He does not suffer from any
acute / chronic disease or any contagious or infectious disease. He is medically fit to work inside
refinery. He is free from Vertigo, Epilepsy or Fits, general giddiness and height related disease. His B.P.,
Pulse, Eyesight etc. are normal.
In my opinion, Shri ____________________ is physically and mentally fit for undertaking physical labour
inside the refinery.
Sign_______________________
Date: _________________
Signature and Rubber stamp of medical practitioner with name
Note: This certificate is to be given on the letterhead of the registered medical practitioner who is
possessing MBBS qualification as recognized by the Indian medical council. Below the signature, the
rubber stamp of the medical practitioner should be affixed. The letterhead normally should contain the
following:
1) Name of the Medical practitioner:
2) Qualifications:
3) Registration Number:
4) Designation:
5) Address:
-:: 41 ::Clause No. 8.11.6 WORKING IN CONFINED SPACE of Special Conditions of Contract
(SCC) shall be read as:
8.11.6
WORKING IN CONFINED SPACE:
8.11.6.1
A standby person should be present outside at entry point while working in

confined space and he should be aware of his role in case of emergency.
8.11.6.2
Ensure use of requisite Personal Protective Equipment. Ensure that work permit
is valid.
8.11.6.3
Any person including contract personnel entering into a confined space, must
carry multi gas detector (LEL, O2, CO, H2S) with alarm provision.
8.11.6.4
Gas & O2 level checking should be ensured at regular intervals on hourly basis
inside the confined space by the contractor and monitoring sheet to be
maintained. Production Deptt will carry out gas checking at the start of every
shift.
8.11.6.5
Air eductor in place of air hose should be provided for effective ventilation of
confined space especially for single manhole vessel. Alternatively, provision of
air hose for confined space entry should be under the strict supervision of
contractors supervisor.
City type double driving cabin Hydra to be deployed in Mathura Refinery, whenever
required for better visibility of the driver and averting accidents.
Name of Tenderer
: ....
Signature & Seal of Tenderer :
-:: 42 ::ADDITIONAL SAFETY REQUIREMENT

A. Payment linked HSE performance of the contractors working at Mathura
Refinery
1) The 2% payment of the Contract value (excluding service tax) shall be reserved
for Contractors Health Environment & Safety System as under
i. 1% shall be earmarked for PPE (personal protective equipments) compliance.
0.05% shall be the penalty amount for each reported violation of PPE noncompliance.
ii. 1% shall be earmarked for safe Act during execution of the works. 0.1% shall
be the penalty amount for each reported incident of unsafe act/noncompliance of permit system.
2) Above 2% payment shall be released on pro rata basis or on completion of job
after adjustment of penalty amount as above from the final bill of contractor, if
any. EIC/site engineer shall issue a certificate regarding penalty amount to be
deducted & the final bill shall be released after adjustment of penalty amount, if
any.
3) F&S department will conduct regular safety observations/inspections on
random basis as usual. All safety non-compliance observed during site visit shall
be sent to concerned EIC/site engineer for compliance & imposition of penalty.
EIC/site engineer/Area-in-charge shall invariably conduct safety observations/
inspections of their respective area to cover all work orders & penalty shall be
imposed in case of observation of any safety non-compliance.
4) This 2% clause shall be applicable for contracts where job is to be carried inside
Refinery premises.
5) The above shall be in addition of existing GCC/SCC provisions.
B. Strict implementation of IS marked safety helmets & IS/CE marked safety shoes
for contract personnel
All the contractors working inside Mathura Refinery shall ensure that their
supervisors/labourers compulsorily wear IS marked safety helmets & IS/CE
marked safety shoes while entering refinery premises. No contract personnel shall
be allowed inside battery area without wearing IS marked safety helmets & IS/CE
marked safety shoes. All EICs/site engineers and F&S department shall sensitize
and spread awareness among the contract personnel.
- :: 43 ::-
UNDERTAKING FOR NON-ENGAGEMENT OF CHILD LABOUR
Name of Work :

I/ We hereby declare that:

a) We are committed to elimination of child labour in all its forms.
b) Neither we nor any of our nominated sub-contractor(s) are engaging Child Labour in
any of our work(s) in terms of the provisions of The Child Labour (Prohibition and
Regulation) Act, 1986 and other applicable laws.
c) We as well as our nominated sub-contractor(s) undertake to fully comply with provisions
of The Child Labour (Prohibition and Regulation) Act, 1986 and other applicable labour
laws, in case the work is awarded to us.
d) It is understood that if I/We, either before award or during execution of Contract,
commit a transgression through a violation of Article b/c above or in any other form, such
as to put my/our reliability or credibility in question, the Owner is entitled to disqualify
us from the Tender process or terminate the Contract, if already executed or exclude
me / us from future contract award processes. The imposition and duration of the
exclusion will be determined by the severity of transgression and determined by the
Owner. Such exclusion may be for a period of 1 year to 3 years as per the procedure
prescribed in the guidelines for holiday listing of the Owner.
e) I/We accept and undertake to respect and uphold the Owner's absolute right
to resort to and impose such exclusion.
Place:
Signature of Bidder:
Date:
Name of Signatory:
- :: 44 ::On the Letterhead of the Vendor/Contractor/Supplier

Date:
To
Indian Oil Corporation Ltd (Refineries Divn)
Scope Complex, Core-2,
Lodhi Road, New Delhi-110 003
Dear Sir,
With reference to the P.O./W.O./Contract Ref No___________ dated ________ awarded to us by IOCL, we hereby
give our consent to accept the related payments of our claims/bills on IOCL through Cheques or Internet based
online E-payments system at the sole discretion of IOCL. Our Bank account details for the said purpose is as
under:S.No.
Particulars
Details
1
Name and address of the Beneficiary
2
Account Number of Beneficiary
3
Account Classification (CA/CC-11 or 29) &
SB-10 as per Cheque leaf
4
Name and address of the Bank Branch
(where payments are to be sent by IOC)
5
Branch Name/Code
6
The 9 Digit MICR code of the Branch (as
appearing on the MICR cheque)
7
IFSC Code of the Bank Branch for RTGS
mode
8
IFSC Code of the Bank Branch for NEFT
mode
9
Service Tax Registration No. (Copy to
enclosed with the offer)
10
E-mail ID of Beneficiary
11
Any other particulars (to be advised by
Beneficiary for the E-payments purposes
12
Vendor Code (to be filled by IOCs Deptt
only)
13
PERMANENT ACCOUNT NUMBER
14
MOBILE NUMBER (FOR SMS ALERTS)
A blank copy of a cancelled cheque/photocopy of a cancelled cheque relating to the above account Number for
verifying the accuracy of the bank account details is enclosed.
A copy of PAN Card duly attested by authorized signatory for verifying the accuracy of the PAN is enclosed.
I/We hereby declare that the particulars given above are correct and complete.
Date:
Place:
Signature of Account Holder

with Company Stamp (if a Company)
Encl: one cheque/photocopy of cheque duly cancelled & copy of PAN Card.
***We hereby confirm that the above bank account details of beneficiary are correct in all respects and the account
of Beneficiary (IOCL Vendor) is maintained at our bank branch.
(Name of the Bank & Branch)
Authorised Signatory
***Verification required only in case(a) vendors not providing a cancelled cheque leaf or if vendors name is not
printed/appearing on the cancelled cheque leaf submitted to IOCL Office.
(b) change in existing bank details.
- :: 45 ::-
UNDERTAKING OF GCC/SCC/ESI
Name of Work :

I am submitting the above Tender of Indian Oil Corporation, Refineries Division. It is

understood to me that following standard documents are the part of the Techno- Commercial
Bid.
1. General Condition of Contract (As Amended in January 2003) Carrying Pages from 1 to 167
and One Page carrying Corrigendum to General Condition of Contract.
2. Special Conditions of Contract for Mathura Refinery Carrying Pages from 1 to 38.
3. Environment Management System for Mathura Refinery carrying Pages from 1 to 8.
Having thoroughly read clauses of General Conditions of Contract, Special Conditions of
Contract of Mathura Refinery (IOCL) and Environment Management System for Mathura
Refinery and having understood all the terms and conditions therein I/we hereby undertake to
abide by all provisions of General Conditions of Contract, Special Conditions of Contract and
Environment Management System for the above said work.
The undersigned have fully understood the provisions of ESI Act 1948 and rules framed
thereunder in respect of workers engaged for the job and ESI code no. shall be obtained from
the local ESI authorities for which we have applied to local ESI authorities (copy of proof is
enclosed).
The independent ESI code no. from appropriate local ESI authorities will be submitted to IOCL,
Mathura Refinery before start of work, if the work is awarded to me / us.
Security deposit should be released only after PF clearance, duly verified by concerned PF
commissioner.
Name of Tenderer
: ....
Signature & Seal of Tenderer :
- :: 46 ::PROFORMA OF DECLARATION OF BLACK LISTING/HOLIDAY LISTING

In the case of a Proprietary Concern:
I hereby declare that neither I in my personal name or in the name of my Proprietary
concern M/s _____________________which is submitting the accompanying Bid/Tender
nor any other concern in which I am proprietor nor any partnership firm in which I am
involved as a Partner, are presently or have during the past three years, been placed on
any black list or holiday list declared by Indian Oil Corporation Ltd. Or by any
department of any Government (State, Provincial, Federal or Central) or by any Public
Sector Organization in India or in any other country nor is there pending any inquiry
by Indian Oil Corporation Ltd. Or any Department of the Government or by any Public
Sector Organization in India or in any other country, in respect of any corrupt or
fraudulent practice(s) against me or any other of my proprietorship concern(s) or
against any partnership firm(s) in which I am or was at the relevant time involved as a
partner, except as indicated below:
(Here give particulars of blacklisting or holiday listing, and / or inquiry and in absence
thereof state "NIL")
In the case of a Partnership Firm:
We hereby declare that neither we, M/s___________________________, submitting the
accompanying Bid/Tender nor any partner involved in the said firm either in his
individual capacity or as proprietor or partner of any other firm or concern presently
are or within the past three years have been or has been placed on any blacklist or
holiday list declared by Indian Oil Corporation Ltd. Or by any department of
Government (State, Provincial, Federal or Central) or by any Public Sector
Organization in India or in any other country nor there is any pending inquiry by
Indian Oil Corporation Ltd. Or by any Department of any Government (State,
Provincial, Federal or Central) or by any Public Sector Organization in India or in any
other country, in respect of corrupt or fraudulence practice(s) against us or any partner
or any partner or any concern or firm of which he is proprietor or partner, except as
indicated below:
(Here give particulars of blacklisting or holiday listing, and / or inquiry and in the
absence thereof state "NIL")
- :: 47 ::In the case of Company:

We hereby declare that neither we or a parent, subsidiary or other company under
direct or indirect common parent (associate company) are presently nor have within
the past three years been placed on any holiday list or black list declared by Indian Oil
Corporation Ltd. Or by any Department of any Government (State, Provincial, Federal
or Central) or by any Public Sector Organization in India or in any other country; and
that there is no pending inquiry by Indian Oil Corporation Ltd or by any Department
of any Government (State, Provincial, Federal or Central) or any Public Sector
Organization in any country against us or a parent or subsidiary or associate company
as aforesaid in India or in any other country, in respect of corrupt or fraudulent
practice(s), except as indicated below:
(Here give particulars of blacklisting or holiday listing, and / or inquiry and in the
absence thereof state "NIL")
It is understood that if this declaration is found to be false in any particular, India Oil
Corporation Ltd. shall have the right to reject my/our bid, and if the bid has resulted in
a contract, the contract is liable to be terminated without prejudice to any other right or
remedy (including black listing or holiday listing) available to India Oil Corporation
Ltd.
Place:
Signature of Bidder
Date:
Name of Signatory
-:: TS-1 ::TECHNICAL SPECIFICATIONS

Note:
Vendor has to submit paper sample for Cover Page, Seperator Page & Inner page
(Strictly as per our specification) along with offer otherwise offer may be rejected.
Time Period for completion of the job will be 02 months from the date 1st final data is given by
M/s IOCL.
1.
Upon intimation, Vendor has to collect data from Engg-in-Charge from his office on the
same day and also to submit the proof reading at his office as per target date.
2.
Vendor must provide first proof reading within 12 days after collecting Telephone
Directory printing Data.
3.
2nd & Final proof reading in the form of actual Telephone Directory to be submitted for
Approval within 7 days after approval of 1st proof reading.
4. Delivery Period:a.
1000 nos Telphone directory to be submitted in first lot within 12 days after approval of
Final & Dummy Copy.
b.
1000nos Telphone directory to be submitted in second lot in next 12 days (i.e. 24 days
from approval of dummy copy).
c.
Balance nos to be submitted in third lot in next 6 days (i.e. 30 days from approval of
dummy copy).
d.
Pocket directory to be submitted within 15 days after approval of Final & Dummy copy.
5. After Completion of the job, Vendor has to submit all the proof reading / corrected copy to
the Engg-in-Charge.
6.
Vendor to complete the job within the above mentioned specific time period. Failing of
each interim target will attract late delivery charges of Rs 500 per day including sunday
and holiday.
7.
Vendor has to complete the job with quality & without error. Poor quality & error will
impose penalty charges of Rs 500 per defective directory piece.
8.
If, there is increase 02 nos. pages (maximum)in pocket directory, no extra payment shall
be made from IOCL.
PAYMENT:
1.
The payment for telephone directory shall be released after submission of all telephone
directories including pocket directories and upto the satisfaction of EIC.
-:: TS-2 ::Taxes shall be paid as per actual.

DURATION OF CONTRACT:
The duration of the contract will be 02 years (2016-17 and 2017-18) from the date of site
handover. However, the contract may be extended for a period of 01 year subject to satisfaction
of EIC.
Name & Signature of the Tenderer

-:: 48 ::-
TIME SCHEDULE
Name of Work
Time of Completion
02 Years from the date of site handover +

Printing & Supply of Telephone Directory of further extendable for 01 year on same
FY 2016-17 & 2017-18 for IOCL Mathura rates, scope of work, terms and conditions
Refinery.
depending
upon
requirement
and
satisfactory performance of the contractor.
- :: 49 ::PREAMBLE TO SCHEDULE OF RATES

1
This preamble to schedule of Rates along with its annexure shall form part of Schedule of Rates.
Price bid containing any condition in any form shall be ignored or offer shall be liable for
rejection.
The tenderer should quote his rates for each and every item given in the Schedule of Rates
in figures in the form of Schedule of Rates. The amount for each item shall be workout and
entered and requisite totals given of all items. The rates quoted shall be firm.
Total job shall be awarded to one party and lowest bidder shall be decided based on overall
quoted amount basis.
The Schedule of Rates should be read with all other sections of this tender.
The tenderer shall be deemed to have studied the items, specifications, and details of work to be
done within the time schedule attached and to have acquainted himself of the conditions prevailing
at site.
The quantities shown against various items are only approximate. However, the same may increase
or decrease as per requirement.
The Owner reserves the right to extrapolate/interpolate the rates for such items of work falling
between similar items of lower and higher magnitude.
The works, item wise, shall be measured upon completion and paid for at the rates quoted and
accepted.
10
All the items of work mentioned in the `Schedule of Rates' and covered by this contract shall be
carried out as per the drawings, specifications and directions of the Engineer-in-Charge, and shall
include all labour, materials, tools and tackles, plants testing, if any, with Contractor's testing
appliances etc. required to complete the job.
11
The description given under the items of work shall deem to include wherever applicable
mobilization, labour equipments, materials, carriage, cartage, hoisting, setting, fitting and fixing in
position of all materials, and equipments, disposal of wastages and all other labour and operations
necessary for the full and entire execution and completion of the relative works in all respects
according to the contract.
12
Following shall be applicable for works contract:
a) In case of composite contracts, where the material component and the service
component can be separately identified: For material portion the contractor shall
provide separate invoice with necessary VAT invoice and for service portion the
contractor shall provide service tax invoice. Hence no WCT will be applicable in this
case.
b) In those composite contracts where the service and material component cannot be
bifurcated: The tenderers are required to get their names registered with Sales Tax
Authority of the UP Government. For this purpose, the tenderers are required to obtain
TIN no. from the U. P. Sales Tax authorities and submit the same at the time of
submission of their bills. Payment against Bills submitted without U P TIN will not be
made.
-:: 50 ::13
Quotation by the tenderer elsewhere in the tender document shall be ignored. This condition
supersedes all other related conditions elsewhere in the tender document, to the extent of
repugnancy or variance as and if any.
14
Incorporation of terms and conditions at variance with terms and conditions of tender documents
shall make the offer liable for rejection.

Tender 123

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Tender 123

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(Tender No.

Printing & Supply of Telephone Directory

Prepared & Issued by

(Tender No. : MRCC15E073/230)

Printing & Supply of Telephone Directory of FY 2016-17 & 2017-18 for

PART-I : TECHNO-COMMERCIAL BID 1.

Check list for submission of offer

Statement of Deviations/Exceptions (Annexure-A)

Notice Inviting Tender

EMD exemption and Benefits/Preference for Micro & Small

Undertaking for Non-Engagement of Child Labour

E-banking Account Form

Proforma of Declaration of Black Listing/Holiday Listing

Preamble to Schedule of Rates

Schedule of Rate (SOR)

General Conditions of Contract

(Tender No. : MRCC15E073/230)

(Bank Guarantee in the

(In the form of DD/Bankers

2. Annual Turn over

List of document enclosed

(Tender No. : MRCC15E073/230)

format as enclosed in the tender

Please enclose the self attested

: Enclose the self attested copy

Enclose the self attested copy of

: registration certificate or give the

Please certify as per page 95 of

Please fill the form on page 88 of

Please submit duly signed and

9. Any deviation / exception to the tender

10. All the documents furnished are readable /

: readable / legible form.

11. Original tender / Bidding document submitted

12. Validity of offer upto 04 (four) months from

13. Prices quoted strictly as per the price schedule

Please ensure filling the tender in

Try to fill the price bid without

14. Tenderers have submitted and filled Forms /

Name & Signature of Tenderer

(Tender No. : MRCC15E073/230)

Ref. of Tender Document

(Tender No. : MRCC15E073/230)

-:: viii ::-

14.0 . Benefits/Preference for Micro & Small Enterprises (MSEs)

District Industries Centers (DIC)

Undertaking of Central/State Govt/Joint Ventures of IOCL are exempted from payment of

Price Preference (THE SUBJECT JOB SHALL BE TREATED AS NON-SPLIT

(Tender No. : MRCC15E073/230)

Price quoted by MSE

How to finalize the tender

Full order on MSE

In case of proprietary MSE, proprietor(s) shall be SC /ST

In case of Private Limited Companies, at least 51% share shall be held by

Name & Signature of Tenderer

(Tender No. : MRCC15E073/230)

(Tender No. : MRCC15E073/230)

FREE ISSUE MATERIAL:

DETAILS OF BANK ACCOUNT:

SETTLEMENT OF IRRECONCILIABLE CONFLICT:

Letter of Acceptance along with Statement of Agreed Variations.

IOCL Taxes Code