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To
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APPLIES TO:
Oracle Purchasing - Version 11.5.10.2 to 12.2 [Release 11.5 to 12.2]
Information in this document applies to any platform.
GOAL
HOWTO
PUBLISHED
Last Major Update:29-May-2015
Last Update:
01-Jul-2016
Type:
Status:
What are the key components for moving the approved purchase orders to a closed status?
SOLUTION
There are various factors which must be considered that relate to the systematic closing of the
Related Products
Oracle Purchasing
Information
Centers
Informa
tion
Center:
Purchas
ing FAQ
[15866
84.2]
Informa
tion
Center:
Purchas
ing
[13916
94.2]
Document References
________
Generic
Datafix
For
Closing
Open
PO
Shipme
nts
Which
Are
Eligible
To Be
Closed
[465068
.1]
When
Updatin
g Prices
On A
Blanket
Agreem
ent And
Approvi
ng,
Closed
Blanket
Release
s Are
Reopen
ed
Unexpec
tedly
[736669
.1]
POXPOE
PO Closed
Purchas
e Order
is
Automat
ically
Reopeni
ng
[252751
.1]
R11i:
PO/AP:
Why are
Closed
Purchas
e Order
Lines
Reopen
ed After
Invoice
Matchin
g or
Validatio
n?
[359151
.1]
Recently Viewed
Purch
asing
Setup:
MinMax
Planni
ng
[1066
78.1]
How To Load Inventory Items And
Attributes Using
EGO_ITM_USR_ATTR_INTRFC
Interface Table? [Video]
[2128641.1]
Oracle Mobile Maintenance for
Oracle E-Business Suite Release
Notes [1923702.1]
Oracle E-Business Suite Mobile
Apps, Release 12.1 and 12.2
Documentation Index [1641772.1]
Oracle Public Sector Financials
International 11i+ Features Matrix
[164772.1]
Show More
In the supplier screen the match approval level can also be set. This is the second defaulting
level in the hierarchy.
________
In the Line Type there are two columns Receipt Required and Receipt Close.
Receipt Required as Yes serves as a 3 way match No would serve as a 2 way match.
You can name the line type anything in this example 2 way match was given to help clarify.
Also, you see the receipt close tolerance in this case is set at 100%. This will be explained in
the tolerances section.
________
In the Purchasing Options there are settings for Match Approval Level Receipt Close and
Invoice Close tolerance. This is the last location that is checked for values when entering a
Purchase Order.
________
Factor 2 - Receive and Invoice Close Tolerances
The Receive and Invoice Close tolerances are entered based on percentages.
The defaulting order of these tolerances is as follows:
Receipt Close Tolerance Defaulting Hierarchy
Level 1 Item in the Item Master if not found then
Level 2 Line Type if not found then
Level 3 Purchasing Options
Invoice Close Tolerance - Defaulting Hierarchy
Level 1 - Item in the Item Master - if not found then
Level 2 - Purchasing Options
The screen prints in Factor 1 also show the locations for entering the tolerance percentages.
Here is a quick link to the Purchase Order Defaulting Rules - Note 1067175.1.
________
The receipt close tolerance determines how much quantity must be received before a Purchase
Order Shipment will move to the status of Closed For Receiving.
The invoice close tolerance determines how much quantity must be billed prior to moving to a
status of Closed for Invoicing.
Once a purchase order/blanket release shipment has met both tolerance conditions for closing
as related to invoicing and receipt the shipment will automatically close. The Closure Status
for the shipment will show Closed with a reason of Status Rolled Up.
After all shipments have closed for a particular line the closure status of the Line will become
Closed as well. Finally, when all lines have closed on the purchase order the header level of
the Purchase Order will become closed.
________
Here is an example of how the receipt close tolerance works.
Suppose that a purchase order line has a quantity of 100.
The receipt close tolerance is 10%. This is seen on the Purchase Order Shipment More TAB
10% of 100 is 10. Deduct this from the shipment total as 100 10 = 90.
This means that in order for this Purchase Order Shipment to move to a status of Closed for
Receiving, at least a quantity of 90 or greater - out of the total 100 would need to be
received/delivered.
Now, for 2 way matching the desire is to only have to approve and then create an invoice. For
this to work it is necessary to have the receipt close tolerance come in as 100%. By putting in
100% - the system is being told that no receipt would need to be done as 100% of the quantity
is all quantity ordered.
By using 100% receipt close tolerance with 2 way match the system will move the purchase
order shipment immediately to Closed for Receiving. See below:
Here is a purchase order that is having 2 way match with 100% receipt close tolerance.
Notice the status tab below the shipment is already Closed for Receiving. This now sets up
the system so that when the invoicing is conducted and reaches within the invoice close
tolerance the purchase order shipment will be closed. In this case the invoice close tolerance
is 0% which means that this purchase order shipment would require the full amount to be
invoiced. If the full amount is not billed the shipment will remain in the Closed for Receiving
status and not close (roll up) automatically.
________
Factor 3 - Receipt Close Point
The receipt close point is a key component when using 3 and 4 way matching. This determines
when the closure process should be engaged for the Receive/Inspection portion of the Purchase
Order Receipt.
The receipt close point is set in the Purchasing Options.
tolerances. You can specify that when you have received a certain percentage
of a shipment, Purchasing will close the receipt. This is a soft close, and you can reopen the
receipt. Purchasing rolls up closing to the line and header level, and
"Closed" information does not show in the Open Purchase Orders Report. Also, if there is a
remaining balance, closed quantities are no longer visible as supply
scheduled receipts to MRP/ATP
Closed:
As the receiving and invoice tolerances are met on each shipment, the shipments will close and as all shipments reach a closed status - the line will then close.
As all lines eventually close on the purchase order - the header will then close as well. It is
possible to use the purchase order summary to again Open a Closed Purchase Order.
Finally Closed:
Finally Closed status leaves the purchase order in a state where no further actions are possible.
Any supply picture should be removed as well as reversal of any uncumbered funds.
Once a Purchase Order is Finally Closed - no further actions are possible. Finally Close actions
are done via the Purchase Order Summary - and are also possible during the invoice
match which is taking place from Oracle Payables - known as a Final Match.
________
Procurement Community Join our growing Procurement Community and learn from your peers
and Oracle about Oracle Procurement.
Known Issues:
Note 465068.1 - Generic Datafix For Closing PO Shipments Which Are Eligible To Be Closed
State And Are Not In Closed State
Bug 9682212 - PO LINE SHIPMENT STATUS CANCELLED BUT NOT CLOSED
Note 359151.1 - Closed Po Lines Are Reopened After Invoice Matching
Note 252751.1 - POXPOEPO - Closed Purchase Order is Automatically Reopening
Note 736669.1 - When Updating Prices On A Blanket Agreement And Approving, Closed
Blanket Releases Are Reopened Unexpectedly
Bug 7664893 Generic script to correct closed code on PO shipments,lines and headers.
NOTE:465068.1 - Generic Datafix For Closing Open PO Shipments Which Are Eligible To Be
Closed
NOTE:736669.1 - When Updating Prices On A Blanket Agreement And Approving, Closed
Blanket Releases Are Reopened Unexpectedly
BUG:5745439 - DATAFIX: 1900 PO LINES HAVING PO SHIPMENT STATUS AS OPEN
OR CLOSED FOR INVOCING
BUG:9682212 - PO LINE SHIPMENT STATUS CANCELLED BUT NOT CLOSED
NOTE:252751.1 - POXPOEPO - Closed Purchase Order is Automatically Reopening
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