Correction of date of birth in Pension Payment

Order based on documents

SEPTEMBER 14, 2012 BY GCONNECT TEAM

In the case of pension and family pension, the revision of pension in certain cases
depends upon the age of the pensioners. Considering hardship faced by the pensioners
Change of date of birth based on certain identity proof documents such as Passport,
CGHS Card, Driving Licence, Voters ID Card, Aadhaar Number issued by UIDAI is
being allowed only in the situations date of birth is not specifically available in the
pensioners records.
However, some of the pensioners have represented for correction of date of birth in
PPO based on documents such as passport, CGHS card , Voter Id card etc.
In this connection, government has issued following Office memorandum to the effect
that pensioners records can not be amended based on identity documents available
with them. However, such pensioners can represent before head of the office where
they were working earlier with supporting documents. On the basis of such documents
the head of the office can decide whether to allow correction of date of birth in the PPO.
No.1/23/2012-P&PW(E)
Government of India
Ministry of Personnel, Public Grievances & Pensions
Department of Pension & Pensioners Welfare
3rd Floor, Lok Nayak Bhavan,
Khan Market, New Delhi
Dated: 13th September, 2012
OFFICE MEMORANDUM
Sub: Change in date of birth/age of family pensioners regarding.
In accordance with the instructions issued vide this Departments OM No.38/37/08-P&PW(A) dated
21.5.2009, 11.8.2009, 25.6.2010 & 28.9.2010 and OM No.1/19/11-P&PW(E) dated 3.8.2011,
additional pension/family pension to old pensioners/family pensioners is allowed on the basis of the

date of birth/age recorded in the Pension Payment Order (PPO) or other office records. Only in case
the details regarding date of birth/age are not available in the PPO/office records, additional
pension/family pension to old pensioners/family pensioners has been allowed on the basis of certain
documents i.e. PAN Card, Matriculation certificate. Passport, CGHS Card, Driving Licence, Voters
ID Card and Aadhaar Number issued by UIDAI.
2. During his service and at the time of retirement, a Government servant is required to give details
of his family, including date of birth of its members, in Form 3.Date of birth/age of the members of
family mentioned by the Government servant in Form 3 was not mandatory to be verified by the
Head of Office. It is felt that in some case, the date of birth/age of a family pensioner, as recorded in
the PPO/office records might be incorrect.
3. Some representations have been received in this Department regarding the hardship being
caused to old family pensioners in getting the additional pension on account of incorrect recording of
the date of birth/age in the PPO. They have been requesting for allowing the change of date of birth
in the PPO on the basis of the documents prescribed in the various OMs mentioned in Para I above.
4. The matter has been considered in this Department in consultation with the Ministry of Finance,
Department of Expenditure and the following decisions have been made:
Since the date of birth of the Government servant is recorded in the PPO on the basis of the service
records and the date of superannuation etc. also is determined on the basis of this date of birth,
there is no question of allowing change in the date of birth of the retired/deceased pensioner in the
PPO.
The request for change of date of birth/age of the family pensioner (parents and spouse) in the PPO
may be submitted by a pensioner/family pensioner to the Head of the Department of the
organisation where the Government servant had last served along with at least one of the
documents mentioned in Para 1 above and a declaration on a non-judicial stamp paper regarding
the correct date of birth of the family pensioner. The Head of the Department may allow the change
in the date of birth of the family pensioner if he is satisfied that the conditions indicated in this
Departments OM No.38/37/08-P&PW (A) dated 21.5.2009 have been fulfilled and that a bona-fide
mistake has been made in recording the date of birth in the PPO.
No other document will be accepted for allowing the change in date of birth/age of the family
pensioner in the PPO.
In order to avoid any possibility of recording an incorrect date of birth in the PPO, in future, the
Government servant may be required to submit one of the documents indicated in Para 1 above as
proof of date of birth of spouse or parents along with the details of family in Form 3. In the case of
children certificate of birth from the Municipal authorities or from the local panchayat or from the
head of a recognised school if the child is studying in such a school or from a Board of Education
may be accepted.
5. As regards pensioners/family pensioners belonging to the Indian Audit and Accounts
Departments, these Orders issue after consultation with the Comptroller and Auditor General of
India.

6. This issues with the concurrence of Ministry of Finance, Department of Expenditure vide their
I.D. No 428/E.V/2012, dated 27/8/2012.
Friday, September 14, 2012

Change in date of birth/age of family pensioners regarding

No.1/23/2012-P&PW( E)
Government of India
Ministry of Personnel, Public Grievances & Pensions
Department of Pension & Pensioners Welfare
3rd Floor, Lok Nayak Bhavan,
Khan Market, New Delhi
Dated: 11th September, 2012
OFFICE MEMORANDUM
Sub: Change in date of birth/age of family pensioners regarding.
In accordance with the instructions issued vide this Departments OM No.38/37/08-P&PW(A) dated
21.5.2009, 11.8.2009, 25.6.2010 & 28.9.2010 and OM No.1/19/11-P&PW(E) dated 3.8.2011,
additional pension/family pension to old pensioners/family pensioners is allowed on the basis of
the date of birth/age recorded in the Pension Payment Order (PPO) or other office records. Only
in case the details regarding date of birth/age are not available in the PPO/office records,
additional pension/family pension to old pensioners/family pensioners has been allowed on the
basis of certain documents i.e. PAN Card, Matriculation certificate, Passport, CGHS Card, Driving
licence, Voters ID Card and Aadhaar Number issued by UIDAI.
2. During his service and at the time of retirement, a Government servant is required to give
details of his family, including date of birth of its members, in Form 3. Date of birth/age of the
members of family mentioned by the Government servant in Form 3 was not mandatory to be
verified by the Head of Office. It is felt that in some case, the date of birth/age of a family
pensioner, as recorded in the PPO/office records might be incorrect.
3. Some representations have been received in this Department regarding the hardship being
caused to old family pensioners in getting the additional pension on account of incorrect recording
of the date of birth/age in the PPO. They have been requesting for allowing the change of date of
birth in the PPO on the basis of the documents prescribed in the various OMs mentioned in Para I
above.
4. The matter has been considered in this Department in consultation with the Ministry of Finance,
Department of Expenditure and the following decisions have been made:
i. Since the date of birth of the Government servant is recorded in the PPO on the basis of the
service records and the date of superannuation etc. also is determined on the basis of this date of
birth, there is no question of allowing change in the date of birth of the retired/deceased
pensioner in the PPO.
ii. The request for change of date of birth/age of the Family pensioner (parents and spouse) in the
PPO may be submitted by a pensioner/family pensioner to the Head of the Department of the
organisation where the Government servant had last served along with at least one of the
documents mentioned in Para I above and a declaration on a non-judicial stamp paper regarding

the correct date of birth of the family pensioner. The Head of the Department may allow the
change in the date of birth of the family pensioner if he is satisfied that the conditions indicated
in this Departments OM No.38/37/08-P&PW (A) dated 21.5.2009 have been fulfilled and that a
bona-fide mistake has been made in recording the date of birth in the PPO.
iii. No other document will be accepted for allowing the change in date birth/age of the family
pensioner in the PPO.
iv. In order to avoid any possibility of recording an incorrect date of birth in the PPO, in future,
the Government servant may be required to submit one of the documents indicated in Para I
above as proof of date of birth of spouse or parents along with the details of family in Form 3. In
the case of children certificate of birth from the Municipal authorities or from the local panchayat
or from the head of a recognised school if the child is studying in such a school or from a Board of
Education may be accepted.
5. As regards pensioners/family pensioners belonging to the Indian Audit and Accounts
Departments, these Orders issue after consultation with the Comptroller and Auditor General of
India.
6. This issues with the concurrence of Ministry of Finance, Department of Expenditure vide their
ID. No 428/E.V/2012, dated 27/8/2012.
7. Hindi version will follow.
sd/(Sujasha Choudhury)
Deputy Secretary
Source : www.pensionersportal.gov.in

Change in date of birth/age of family pensioners for payment of additional

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Change in date of birth/age of family pensioners for payment of additional pension

No. 1(11)/2009-D (Pen/Pol)
Government of India
Ministry of Defence
Department of Ex-Servicemen Welfare
New Delhi 110011
Dated : 23rd December 2014
To
The Chief of the Army Staff
The Chief of the Naval Staff
The Chief of the Air Staff

Subject : Change in date of birth/age of family pensioners for payment of additional pension.
Sir,
In accordance with the instructions issued vide GOI, MOD letter no. 17(4)/2008(1)-D (Pen/Policy)
dated 11.11.2008 and GOI, MOD letter No. 1(11)/2009-D (Pen/Policy) dated 18th Aug 2009,
additional pension/ family pension is allowed on the basis of the date of birth/age recorded in the
Pension Payment Order/Discharge Certificate or other office records. Only in cases where the
details regarding date of birth/age are not available in the PPO/Discharge Certificate or Office
records, additional pension/family pension to old pensioners/family pensioners has been allowed on
the basis of following documents
a) PAN Card
b) Matriculation Certificate (containing information regarding date of birth)
c) Passport
d) ECHS Card
e) Driving License (if it contains date of birth)
f) Election ID Card
2. Some representations have been received in the MOD regarding the hardship being caused to old
family pensioners in getting the additional pension on account of incorrect recording of the date of
birth/age in the PPO. They have been requesting for allowing the change of date of birth in the PPO
on the basis of the documents prescribed in Para 1 above. The matter has been examined in the
Ministry and (after issue of Deptt. Of P & PW OM No. 1/23/2012 P&PW (E) dated 13.09.2012)
following decisions have been taken :(i) Since the date of birth/age of the armed forces personnel is recorded in the PPO on the basis of
service records and the date of discharge/retirement/superannuation etc is determined on the basis
of this date of birth/age there would be no question of allowing change in the date of birth/age of the
retired/deceased pensioner in the PPO. The matter has been examined further. Considering the
difficulty in producing any of the above mentioned documents as proof of age by the old pensioners.
It has now been decided that the Aadhaar Card issued by UIDAI may also be accepted as proof of
date of birth/age for payment of additional pension/family pension on completion of 80 years of age
or above.
(ii) The request for change of date of birth/age of the family pensioner (Parents and Spouse) in the
PPO may be submitted by the armed forces pensioner/family pensioner, to the concerned Record
Office in case of JCO/Ors and, service HQrs in case of Commissioned Officers along with at least
one of the documents mentioned in Para I above/Aadhaar Card and declaration on a non-judicial
stamp paper regarding the correct date of birth of the family pensioner. If the Head of the
Department/Record Office is satisfied then the change in the date of birth of the family pensioner
may be allowed provided a bona-fide mistake has been made in recording the date of birth in the
PPO. As the entry in the PPO needs to be rectified, it would be carried out by PSA by issuing the
Corr PPO on the advice of OIC Records/Head of Office.
(iii) No other document except as indicated in Para 1 above and Aadhaar Card issued by UIDAI will
be accepted for change in date of birth/age of the family pensioner in the PPO.
3. In order to avoid any possibility of recording an incorrect date of birth in the PPO, in future the
Armed Forces Personnel would be required to submit one of the documents indicated / in Para 1

above or Aadhaar Card issued by UIDAI as proof of date of birth of spouse or parents along with the
details of family as indicated in service records of service officer / personnel. In the case of children,
certificate of birth from the Municipal authorities or from the local Panchayat or from the head of a
recognized school if he/she is studying in such a school or from a Board of Education may be
accepted as proof of age.
4. This issues with the concurrence of Ministry of Defence (Finance) vide their ID No.
31(7)/09/FIN/PEN dated 21/11/2014.

Yours faithfully,
(Prem Prakash)
Under Secretary to the Government of India
source-http://www.desw.gov.in/sites/upload_files/desw/files/pdf/1%2811%292009-D%28Pension
%20Policy%29.pdf

SPOUSE'S NAME & DATE OF BIRTH

IN PPO

The PPOs issued before 1990 did not have the name of the spouse mentioned as the family
pensioner after the demise of the pensioner. It was a problem to have the family pension
commensed and took few months in the procedure. However, post 1990 the PCDA began
showing only the name of the spouse in the PPOs so that the family pension can begin without a
break on the demise of the pensioner.
On implementation of the recommendations of 6 CPC the provision to enhance also the
Family Pension at par with the pensioners on attaining the age of 80, 85, 90, 95 and 100 yrs by
the family pensioner were brought in. The enhanced pension will begin from the first of the
month in which the family pensioner attains the said age ie the month in which the DOB falls .
This is possible only if the correct Date of Birth of the spouse is duly endorsed in the PPO.
The PCDA (P) has thus begun now to incl the DOB of the spouse as well together with the
spouse's name. However as regards the old cases they need to apply in the given format for the
endorsement of the name as also the date of birth of the spouse as per Appx - 1 to Govt of India,
Min of Defence letter No 6(4)I8711369/B!D(PenSers) dated 30 Jun 1988.
The said application (Appx-1 ) is placed at the end of this post for ease of copy pasting to
take a print. The three pages are for endorsing the Name and the DOB of the spouse, however in
case the name is already there and only the DOB is required to be endorsed then only third page
needs to be processed. The application needs to be sent to Service HQs (AG MP/5) duly
completed who will verify and send the intimation to the PCDA(P).
Detailed instructions are also given below:-

INSTRUCTIONS FOR APPENDIX-1

(ENDORSEMENT Of FAMILY PENSION ENTITLEMENT IN THE PENSION PAYMENT ORDER OF LIVING ARMED FORCES
PENSIONERS)

1. Appendix-I to Govt of India, Min of Defence letter No 6(4)I8711369/B!D(PenSers) dated 30

Jun 1988 is required to be filled and forwarded to AG/MP-5(b), West Block-111, RK Puram, New
Delhi-110066 for the purpose of endorsement of name of wife(NOK) in the Pension Payment
Order for grant of family pension if the name of wife(NOK) is not mentioned therein.
2.
The following actions are required to be taken by the pensioner:
(a)
The Appendix is required to be forwarded to AG/MP 5(b) in triplicate.
(b)
Joint photographs of officer with his wife to be pasted on top right hand corner of the
Appendix duty attested by Gazetted officer.
(c)
Details of wife to be filled correctly at Ser (x) of the Appendix duly mentioned the date of
marriage and date of birth of wife.
(d)
Signature of two witness with their full address.
(e)
Part ll of the Appendix is to be verified by the PDA (Pension Disbursing Agency)/
Bankers with office seal.
(f) Copies of original and corrigendum PPOs are required to be forwarded along with the
Appendix.
(g)
Copy of any one of following documents viz Matriculation certificate, Passport, PAN Card,
Driving Licence, ECHS Card duly attested by Gazetted officer as proof of birth Of wife is required.
3.

Please follow these instructions for correct and prompt action

PLEASE USE BLACK INK

Submit the application in TRIPLICATE.

Joint Photo in ORIGINAL on EACH sheet. (No photo copy of photographs)

Pan /Passport Copy for proof of DOB of spouse.
Application attested by Bank in Part ll . Give BANK CODE
Signature of TWO witnesses

Attach FIRST PPO and current PPO or corrigendum

THE APPLICATION FORMAT

FOR CASES WHERE THE NAME OF THE FAMILY PENSIONER DOES NOT
APPEAR IN THE PPO OF THE PENSIONER THE NAME AND THE DOB OF THE SPOUSE
NEEDS TO BE ENSORSED AS SUCH BOTH PARTS OF THE APPLICATION AS UNDER NEED
TO BE COMPLETED AND SUBMITTED, WHERE AS WHER THE NAME IS ALREADY THERE
IN THE PPO ONLY THE PART - ll OF THE APPLICATION NEEDS TO BE COMPLETED AND
SUBMITTED TO ARMY HQ AG'S BRANCH ADDL DTE OF MAN POWER (MP-5 (b)).

PART -1 (ENDORSEMENT OF FAMILY PENSIONER'S NAME IN PPO)

Applicant Name

Address & Tele Number Mob No

NO Rank ... ..
NAME . ( Ret d)

House No .
Sect or

T el e N o Mob ..

Cit y

To
AG's Branch
(MS 5(b)
IHQ of
MOD (ARMY)
West Block
-3, RK PURAM
NEW
DELHI 110066

Subject - ENDORSEMENT OF FAMILY PENSION ENTITLEMENT IN THE

PENSION PAYMENT
ORDER OF LIVING ARMED FORCES PENSIONERS
Sir,
With reference to Dept Of Pension and Pensioners Welfare OM No 1/11/85-P&PW dt 2810-87 and Ministry of Defence OM No 6(4)/87/1369/B/D/(Pen/Sers) dt 30.6.88. I
hereby apply for endorsement of entitlement of family pension in the PPO. The requisite
particulars are given below:-

{i) Name of pensioner

Brig IM SMART
Dt of Birth 29/ 02/
1945
IC 199991 M
Atte (ii) IC No /Regt No
sted (iii) Rank last held
BRIGADIER
Joint
(iv) Date of retirement /discharge
30-JUN-2001
Phot
N.A
ogra (v) Name of record office in case of JCOs/OR.
ph (vi) Original PC/PPO No and Year.
M/0349/2001 02 May 2001
of
(In
case
of
pension
,
quote
pension
circular,
No,
part
and descriptive SI No)
Pen
sion (yii) Particulars of Pension Discharge Authority:
er
(a) Station..........................
NOIDA
and
(b)
Treasury;DPDO/PAO/Bank/PostOffice
BANK
Sp
o u (c) Bank Branch with full address and SB A/C No
PUNJAB NATIONAL BANK
se
SECTOR 26, NOIDA
(A/C NO 27021000
166666)
Bank Code
(viii) Particulars of last pay drawn at time of retirement
(a) Family Pension from other sources :
(b) Whether family pension is already sanctioned
by any other pension sanctioning authority ,
if so give Name of Sanctioning Authority, PPO No,
and particulars of pension disbursing authority.
(c) Whether Family is eligible for family pension from
Any other source and if so the authority who would
Sanction the pension.

NONE

NIL

(d) In case the family pension is sanctioned or is eligible

NOT APPLICABLE
from any other source, an option to receive the family
pension for the spell of service for which the pension
has been sanctioned vide PPO/PC No quoted above ,
foregoing family pension admissible from any other source should be enclosed.

PAGE -2
(ix)

Details of family in terms of pension rules, eligible for family pension :-

Ser
No

Name & Address of Family

Pensioner with Date of Birth

Relationship
with
pensioner

Date of
Marriage

Marital Status & DOB

of Daughter with
Proof

1.

Mrs XYZ SMART,

12998/Sector9x3, NOIDA201309
(DOB 29-FEB-194X)

WIFE

29-FEB-1978

NOT APPLICABLE

2.

DAUGHTER

Ms Rani Smart, 12998/ Sector

9x3, NOIDA-201309

NIL

UNMAARRIED/DIVORCED

Details Pertaining to Wife

Note - Please give PAN Card No, Details from Passport etc for Proof Of Date Of Birth.

Attested joint photo of Mrs (Smt) XYZ SMART is pasted above. (Attestation by any Gazetted officer, BDO
Village Sarpanch, MLS/MLC)
(x)
(xi)

Signature or thumb impression of spouse.

Marks of identification
-- MOLE ON THE CHIN

__________________
Signature of spouse

_________________________________
Signature or LEFT thumb Impression Of pensioner (in case of Female RIGHT HAND)
Witness
1.
2

Name
..
.

Full address

Signatures
.

ll
The particulars furnished above have been verified from the records available and could be verified from
us. Bank/Paying Authority ie Pay Disbursing Agency (PDA)
Signature of the PDA with officer stamp
lll
/ The particulars above have been verified with reference to service as per records.
.
Signature of R/O, Concerned Service HQ
IV
Ordinary family pension @Rs.................. per month sanctioned vide PCDA(P) PPO No
......................................................................................dated . .. . ,
Signature and Stamp

PAGE -3 ***** &&& *****

PART - ll (ENDORSEMENT OF DOB OF SPOUSE)

PENSIONER

Officer

Spouse

Family Pensioner

(Tick Category)

Rank - BRIG ,
Name --- IM SMART
Address - House No 873, Sector 367
City -- NOIDA (UP NCR) - PIN 201303.
Teiephpne 0120-2534444 Mobile- 988888888888
To
Adjutant
General's
Integrated HQ of MOD(Army)
Wing No 3; Ground Floor, West Block- lll
RK Puram. New Delhi- 110 066

Branch,

Date - 29 FEB - 2016

((P&P (1))/MP

5(b)

NOTIFICATION OF DATE OF BIRTH IN THE PPO FOR ADDITIONAL PENSION

ON ATTAINING 80 YEARS OF AGE AND ABOVE BY OFFICER /SPOUSE/FAMILY
PENSIONERS

(c)

Dear Sir,
1.
ln order to record Date of Birth in the PPO for additional pension in terms of para 12 of
GOI;
MoD, Revised Pension Letter 17(4)/2008/(1)/D(pension/policy) dated 11 Nov 2006 Data sheet
designed by PCDA(P) far issue of corrigendum PPO is provided below:(a)
Details of Officer.
(i)
Rank BRIG Name IM VERY SMART
(ii)
Service No - IC 1688888 X,
Date of Retirement - 30-JULY-20000
(iii) Original PPO No - M/3999/2001
Dt 02- MAY - 2000
(iv) Latest Corrigendum PPO No
NOT KNOWN
(v) Date of birth - 29 / 02 / 9999 {DD/MM/YY}
(b)
Spouse
(i)
Name - MRS SMARTY BELA
(i) Date of Birth - 02 / 11 / 1943 {DD/MM/YY}
Family Pensioner (Parents/Unmarried / Widowed /Divorced Daughter /Handicapped
Child (Only if applicable)
(i) Name .. - NOT APPLICABLE
(i) Date of Birth NA .. {DD/MM/YY}
(d) Bank Details (Ascertained from the Bankers). , PUNJAB NATIONAL BANK
(i) BSR Code of Bank CPPC ..
(ii) CPPC & Address ..
(iii Pension Bank Acct No, - 2702100 01666666
(iv) BSR Code of Pension Paying Bank
(v} Address of Branch Paying Pension - Sector 28, NOIDA-201303
(vi) Pension Paying Bank City NOIDA PIN C o d e - 201303
(e)
Aadhaar No, ..... ....... ....... .
Email ID .. .......................................
Necessary Documents duly attested b y Gazette Officers are attached
(Copy of any one of PAN Card/Matricul ation certificate/Passport/ECHS Card, Driving License as proof
of Birth of Spouse/family pensioner/ along with copies of original and Corrigendum PPOs)

Yours Sincerely,
ENCLOSURES
1.
Proof of Birth,
2.
Copies of Original and Corr PPOs .