You are on page 1of 5

Microsoft Excel 2010 Shortcut Keys

Charts
ALT+F1
F11
DOWN ARROW
UP ARROW
RIGHT ARROW
LEFT ARROW

Create an embedded chart from the data in the current region.


Create a chart of the data in a Chart sheet.
Select the previous class of elements in a chart.
Select the next class of elements in a chart.
Select the next chart element.
Select the previous chart element.

Data Entry
CTRL+SHIFT+:
CTRL+SHIFT+"
CTRL+;
CTRL+'
CTRL+C
CTRL+D
CTRL+K
CTRL+R
CTRL+V
CTRL+ALT+V
CTRL+X
SHIFT+F11
ENTER
ALT+ENTER
CTRL+ENTER
SHIFT+ENTER

Enter the current time.


Copy the value from the cell above the active cell.
Enter the current date.
Copy a formula from the cell above the active cell.
Copy the current selection.
Fill Down.
Display the Insert or Edit Hyperlink dialog box.
Fill Right.
Paste the current Clipboard contents.
Display the Paste Special dialog box.
Cut the current selection.
Insert a new worksheet.
Complete a cell entry and select the cell below.
Start a new line in the cell.
Fill the current selection with the current data entry.
Complete a cell entry and select the cell above.

Editing
CTRL+SHIFT+Plus (+)
CTRL+Minus (-)
CTRL+Y
CTRL+Z
ALT+SHIFT+F1
F2
SHIFT+F2
F4
F7
BACKSPACE
DELETE
ESC

Display the Insert dialog box.


Display the Delete dialog box.
Repeat the last action.
Undo.
Insert a new worksheet.
Edit the active cell.
Add or Edit a cell comment.
Repeat the last action.
Display the Spelling dialog box.
Delete one character to the left in the Formula Bar.
Clear the cell contents and keep the cell formats or comments.
Cancel an entry in the cell or Formula Bar.

Charis Alexandra Training Ltd

www.catrainingltd.co.uk

Microsoft Excel 2010 Shortcut Keys


File
CTRL+N
CTRL+O
CTRL+P
CTRL+S
CTRL+F2
CTRL+F4
ALT+F4
F12

Create a new workbook.


Display the Open dialog box.
Display the Print tab in Backstage view.
Save the active file.
Display the print preview area on the Print tab in Backstage view.
Close the selected workbook window.
Close Excel.
Display the Save As dialog box.

Find and Replace


CTRL+F
SHIFT+F5
SHIFT+F4
CTRL+H

Display the Find and Replace dialog box with the Find tab selected.
Display the Find and Replace dialog box with the Find tab selected.
Repeat the last Find action.
Display the Find and Replace dialog box with the Replace tab selected.

Formatting
CTRL+SHIFT+(
CTRL+SHIFT+&
CTRL+SHIFT_
CTRL+SHIFT+~
CTRL+SHIFT+$
CTRL+SHIFT+%
CTRL+SHIFT+^
CTRL+SHIFT+#
CTRL+SHIFT+@
CTRL+SHIFT+!
CTRL+1
CTRL+2
CTRL+3
CTRL+4
CTRL+5
CTRL+B
CTRL+SHIFT+F
CTRL+I
CTRL+SHIFT+P
CTRL+U

Unhide hidden rows in the selection.


Apply an outline border to the selection.
Remove the outline border from the selection.
Apply the General number format.
Apply the Currency format with two decimal places.
Apply the Percentage format.
Apply the Scientific number format.
Apply the Date format with the day, month, and year.
Apply the Time format with the hour and minute and AM or PM.
Apply the Number format with two decimal places and thousands separator.
Display Format Cells dialog box.
Apply/Remove bold formatting.
Apply/Remove italic formatting.
Apply/Remove underlining.
Apply/Remove strikethrough.
Apply/Remove bold formatting.
Display Format Cells dialog box with the Font tab selected.
Apply/Remove italic formatting.
Display Format Cells dialog box with the Font tab selected.
Apply/Remove underlining.

Charis Alexandra Training Ltd

www.catrainingltd.co.uk

Microsoft Excel 2010 Shortcut Keys


Formulas
CTRL+A
CTRL+SHIFT+A
F3
SHIFT+F3
F4
F9
SHIFT+F9
CTRL+ALT+F9
CTRL+ALT+SHIFT+F9

Display the Function Arguments dialog box when to the right of a function name in
a formula.
Insert the argument names and parentheses when to the right of a function name
in a formula.
Display the Paste Name dialog box.
Display the Insert Function dialog box.
Cycle through all the various combinations of absolute (dollar signs) and relative
references in a formula.
Calculate all worksheets in all open workbooks.
Calculate the active worksheet.
Calculate all worksheets in all open workbooks whether they need to recalculate or
not.
Recheck dependent formulas then calculate all cells in all open workbooks and
including those cells not marked as needing to be calculated.

Movement
CTRL+G
F5
ARROW KEYS
CTRL+ARROW KEY
END
CTRL+END
HOME
CTRL+HOME
PAGE DOWN
ALT+PAGE DOWN
CTRL+PAGE DOWN
PAGE UP
ALT+PAGE UP
CTRL+PAGE UP
TAB
SHIFT+TAB
CTRL+TAB
CTRL+SHIFT+TAB

Display the Go To dialog box.


Display the Go To dialog box.
Move one cell up, down, left, or right.
Move to the edge of the current data region in a worksheet.
End mode on. Press END followed by an arrow key to move to the last cell in the
row or column.
Move to the last cell on a worksheet.
Move to the beginning of the row.
Move to the start of the worksheet.
Move one screen down.
Move one screen to the right.
Move to the next worksheet tab i.e. to the right.
Move one screen up.
Moves one screen to the left.
Move to the previous worksheet tab i.e. to the left.
Move one cell to the right or move between unlocked cells in a protected
worksheet.
Moves to the previous cell in a worksheet or the previous option in a dialog box.
Switches to the next tab in a dialog box.
Switches to the previous tab in a dialog box.

Outline
ALT+SHIFT+RIGHT
ARROW
ALT+SHIFT+LEFT
ARROW
CTRL+8

Group rows or columns.


Ungroup rows or columns.
Display or hide the outline symbols.

Charis Alexandra Training Ltd

www.catrainingltd.co.uk

Microsoft Excel 2010 Shortcut Keys


Pivot Tables and Tables
ALT+F5
CTRL+ALT+F5
CTRL+L
CTRL+T
ALT+SHIFT+RIGHT
ARROW
ALT+SHIFT+LEFT
ARROW

Refresh the current Pivot Table.


Refresh all Pivot Tables.
Display the Create Table dialog box.
Display the Create Table dialog box.
Group the selected items in a PivotTable field.
Ungroup grouped items in a PivotTable field.

Selection
CTRL+SHIFT+*
CTRL+A
CTRL+SHIFT+O
F8
SHIFT+F8
SHIFT+ARROW KEY
CTRL+SHIFT+ARROW
KEY
LEFT ARROW or RIGHT
ARROW
DOWN ARROW or UP
ARROW
END
CTRL+SHIFT+END

CTRL+SHIFT+HOME
CTRL+SHIFT+PAGE
DOWN
CTRL+SHIFT+PAGE UP
SPACEBAR

Select the current region, i.e. the data area enclosed by blank rows and columns.
Press once, select current region. Press again to select worksheet.
Select all cells that contain comments.
Turn extend mode on or off. Extended Selection appears in the status line and the
arrow keys extend the selection.
Add a nonadjacent cell or range to a selection of cells by using the arrow keys.
Extend the selection of cells by one cell.
Extend the selection to the last nonblank cell in the same column or row.
Select the tab to the left or right when the ribbon is selected. Switch between the
main menu and the submenu when a submenu is open or selected.
Move up or down through the tab group when a ribbon tab is selected. Select the
next or previous command when a menu or submenu is open.
Selects the last command on the menu when a menu or submenu is visible.
Extend the selection to the last used cell on the lower-right corner on the
worksheet. In the formula bar, select all text in the formula bar from the current
cursor position to the end.
Extend the selection to the start of the worksheet.
Select the current and next sheet in a workbook.

Select the current and previous sheet in a workbook.


In a dialog box, perform the action for the selected button or check or uncheck a
check box.
CTRL+SPACEBAR
Select the entire column.
SHIFT+SPACEBAR
Select the entire row.
CTRL+SHIFT+SPACEBAR Select the entire worksheet.
CTRL+SHIFT+SPACEBAR When a graphic is selected, select all graphics.

Charis Alexandra Training Ltd

www.catrainingltd.co.uk

Microsoft Excel 2010 Shortcut Keys


View
CTRL+`
CTRL+6
CTRL+8
CTRL+9
CTRL+0 (zero)
CTRL+SHIFT+(
CTRL+SHIFT+)
CTRL+SHIFT+U
CTRL+W
F1
CTRL+F1
CTRL+F5
F6
SHIFT+F6
CTRL+F6
CTRL+F7

CTRL+F8
ALT+F8
CTRL+F9
F10
SHIFT+F10
ALT+SHIFT+F10
CTRL+F10
ALT+F11
ALT
ALT+DOWN ARROW
ALT+SPACEBAR

Switch between displaying cell values and displaying formulas in the worksheet.
Switch between hiding and displaying objects.
Display or hide any outline symbols.
Hide the selected rows.
Hide the selected columns.
Unhide hidden rows in the selection.
Unhide hidden columns in the selection.
Expand or collapse the formula bar.
Close the selected workbook window.
Display the Excel Help task pane.
Display or hide the ribbon.
Restore the window size of the selected workbook window.
Switch between the worksheet, any split panes, Ribbon, Task Pane, and Zoom
controls.
Switch between the worksheet, Zoom controls, task pane, and ribbon.
Switch to the next workbook window when more than one workbook window is
open.
Perform the Move command on the workbook window if it is not maximized,
then use the arrow keys to move the window. Press ENTER to finish or ESC to
cancel.
Perform the Size command if a workbook is not maximized.
Display the Macro dialog box.
Minimize a workbook window to an icon.
Turn Ribbon key tips on or off.
Display the shortcut menu for the selection.
Display the menu or message for an Error Checking button.
Maximize or restore the selected workbook window.
Open the VBA Editor.
Turn Ribbon key tips on or off.
Open a selected drop-down list or display the Pick from list in a cell.
Display the Control menu for the Excel window.

Charis Alexandra Training Ltd

www.catrainingltd.co.uk