1

Agenda

Process Overview
Integration with Other Modules
Transactional Overview
Supplier Model
Invoices

AP/AR Netting
Period Close and Reconciliation
Security
Open Interfaces
Reports

R12 Payables

PROCESS OVERVIEW

Process Overview
Supplier data in
Oracle

Validate and Approve

Invoices

Enter Invoice

Pay Invoice

A/P
100,000

Transfer information

60,000
10,000
30,000

Create Accounting
Entries

to general ledger
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Integrated Process Flow

Oracle Purchasing

Oracle Inventory

Oracle Payables

Place Orders
Requisition
Receive Goods
Purchase Order

Raise a Receipt
Inspection
Store Goods

Record Invoices
Received
Approve Invoices
Pay Invoices
Reconcile
Payments
Update Account
Balances

R12 Payables

INTEGRATION WITH MODULES

Integration

Oracle Human
Resources

Oracle Projects

Oracle Cash
Management
Oracle
e-Commerce
Gateway

Oracle
Workflow
Oracle Payables

Oracle Property
Manager

Oracle
iExpenses
Oracle
Purchasing

Oracle Assets

Oracle
General Ledger
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R12 Payables

TRANSACTION OVERVIEW
:SUPPLIER MODEL
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Supplier Model
Release 12

11i

Operating Unit Specific

E- Biz Suite Specific

Supplier

Supplier
Locations or Addresses
Locations or Addresses

Scotland
Scotland

Purchasing site
RFQ Only site

London

Purchasing
site Pay site

London

France

France

Pay site

Purchasing site
RFQ Only site

Purchasing
site Pay site

Pay site

Definition of Suppliers in AP

Supplier Model

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Suppliers Create

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Merging Duplicate Suppliers

Run supplier audit report

Identify duplicate suppliers

ABC Corporation

ABC Corp

Merge suppliers

Maintain audit trail

Review merge results

ABC Corporation
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R12 Payables

TRANSACTION OVERVIEW
:INVOICE
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Invoice Type
Following are all the types of Invoices that can be created in AP
Standard
Mixed
Credit Memo
Debit Memo
Prepayment
Expense Report
Retainage Release
Transportation Invoices
Withholding Tax

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Invoice Line

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Invoice Header and Line

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Invoice Distribution

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Progressive Contract Financing

Complex Service Contract

High dollar value projects.

Long lead time delivery schedules.
Progress payments based on work completion.
Advances and progress based financing options.
Retainage

Release Progress Payment

Release and Recoup Advance
Apply Retainage
Release Retained Funds

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Invoice for Progress

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Expense Reports

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Recurring Invoices

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R12 Payables

AP/AR NETTING

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Recurring Invoices

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AP/AR Netting

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AP/AR Netting
Define Netting Control Account
Bank should be used by
AP and AR

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R12 Payables

PERIOD CLOSE AND

RECONCILIATION
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PERIOD CLOSE

Review, balance, and Transfer to

reconcile AP
Oracle
transactions
General Ledger

Review transfer
results, and resolve
transfer issues

Post journal
entries in GL

Reconciliation
Opening Balance +Posted Invoice
-Posted Payment = Closing Balance

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Exception Report

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Security
Invoice Validation and Hold

Invoice Matching

Online Validation
Supplier Hold
Distribution Amount Variance
Quantity Billed is NOT EQUAL to Quantity Received
Not Matched to Purchase Order

Match Invoice to Purchase Order

Reduce Error in Data Entry

Invoice Validation and Hold

MOAC

Set up Approval Rules

Setup Necessary for Validation
Line Level Validation enabled in R12

Provide data access to multiple operating units

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Invoice Holds

Quantities Invoiced
Greater then Quantities
Ordered

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Invoice Holds and Releases

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Releasing Holds

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Matching to PO & Receipts

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R12 Payables

OPEN INTERFACE

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Open Interface
Open Invoice Interface

Supplier Interface

To Import Invoice from external

system

To Import supplier data from external

system

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R12 Payables

REPORTS

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Reports

Invoice Approval Status Report

Invoice Aging Report
Invoice Register
Invoice on Hold Report
Matching Hold detail Report
Payables Open Interface Report
Payables Posted Invoice Register
Prepayment Status Report
Recurring Invoices Report
Supplier Audit Report
Suppliers Open Balance Letter
Suppliers Open Interface Report
Suppliers Report
Unaccounted Transactions Report
Void Payment Register

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Reports

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