DRAFT

TO:

Public Safety Facility Committee

FROM:

Ipswich Board of Selectmen

SUBJECT:

Public Safety Building Committee

DATE:

October 17, 2016

_____________________________________________________________________________________

Committee Charge
The charge of the committee is to identify and evaluate suitable location(s) for a combined
public safety facility and make recommendations to the Selectmen; to recommend an appropriate
sum to conduct a feasibility study; to work with the Town Manager and town staff to obtain
OPM and Architectural services; and to design, construct and commission a facility suitable to
present and future public safety needs of Ipswich.

Members of the Committee:

1.
2.
3.
4.
5.
6.
7.

Police Chief
Fire Chief
Board of Selectmen
Town Manager
Citizens 2 preferably with engineering/architectural experience
Police Union
Fire Union

Consult with Facilities Director; Emergency Management Director; Planning; Building

Inspector; and other town staff, employees, public and stakeholders during the process.

Other Details:
1. Consider the future of public safety and design for it; consider multiple purpose rooms,
adaptable designs.
2. Develop a timeline and costs estimates for achieving benchmarks (feasibility funding;
preliminary design; project funding; final design and construction) .
3. Conduct public presentation(s) and inform public of progress.

Town of Ipswich
Office of the Town Manager
25 Green Street Ipswich, Massachusetts 01938

p: (978) 356-6609 f: (978) 356-6616 e: tm@ipswich-ma.gov w: ipswichma.gov

TO:
Task Force Team
FROM:
Town Manager Robin Crosbie
SUBJECT:
TASK FORCE APPOINTMENT
DATE:
Revised November 2013
_____________________________________________________________________________________________

First, let me express my appreciation for your offer to volunteer on the Public Safety Facility Task Force.
Your interest in serving is clearly generated by a personal commitment to this project.
Attached you will find guidelines for task force teams. These guidelines are based on the experience and
policies of other high performance communities in the country.
Finally, good luck on your endeavor.
Task Force Purpose/Goal:
The Task force will explore further the recommended site on Elm Street, including meeting with abutters and
neighbors, and to develop a proposal and cost estimate for a feasibility study for a facility in the preferred
location.
Members of the Task Force Team:
1.
2.
3.
4.
5.
6.
7.
8.

Bill Hodge Facilities Director

Paul Nikas- Police Chief
Jack Parow Interim Fire Chief
Jon Hubbard- Emergency Management Director
Charles Surpitski Member Board of Selectmen
Jean Emerson Citizen
Police Union Vacant
Fire Union Jeffrey Stone

Other Details:
1. Report to be delivered to the Town Manager by February 28, 2014, for distribution to the Board of
Selectmen.
2. Consider the future of public safety and design for it; consider multiple purpose rooms, adaptable
designs.

Guidelines for Task Force Teams

All task force members are equal.

Decisions are by consensus.

Decisions inside the task team must also fly in the hierarchy of decision-making in the Town
organization.

A key role of team members is identifying and consulting with major stakeholders inside and outside
of the organization.

Members of the team must be committed to a shared vision and values for the organization and the
community.

A members worth is determined by his/her contribution to helping the team reach the best solution
possible.

While operating in the task team, all interactions must be based on trust.

Members are expected to treat each other with respect.

There will be no retribution for following these guidelines. Because a low threat, high trust climate is
critical in getting candidness and promote creative problem-solving, no retribution for following these
guidelines can be permitted; however, if members do not follow the guidelines, there must be
consequences.

Enforcing these guidelines is everyones responsibility because everyone is equal inside the task team,
everyone is responsible for making the process work.

The task force should outline tasks, establish a schedule and make regular progress reports to the Town
Manager.

The task force will not extend beyond its allotted timeframe or task, except with the consent of the Town
Manager.

Town Manager