Sap Cost Center Planning

General
1
2
2.1
2.2
2.3
2.4
Menu
3
4
4.1
4.2
4.3
4.4
4.5
4.6
4.7
4.8
23
4.9
27
4.10
28
4.11
4.12
4.13
4.14
4.15
4.16
4.17
5
5.1
5.2
5.3
Cost Center Planning

5
Purpose 5
Prerequisites 5
Master Data
5
Roles 6
Preliminary Steps
7
Adding Cost Center Planning Web Dynpro Application to the User Favorites
8
Process Overview Table 10
Process Steps 13
Cost Center Masters
13
Check Version Validity for Current Budget Period
13
Copy Previous Year Actuals or Budget
14
Transfer Planned Depreciation from Assets
18
Top-Down Primary Cost Planning (Optional)
19
Basic Cost Element Planning (Optional) 21
Set Planner Profile
23
Download Cost Elements to Microsoft Excel for Income/Expense Budget
Update Budget Values for Income and Expense Excluding Operations
Upload Cost Elements for Income and Expense Excluding Operations
Plan Statistical Key Figures
29
Execute Plan Assessment 30
Plan Accrual Costs
32
Confirm Non-Operating Cost Center Budget
33
Final Planning Steps: Operating Cost Center Budget
Final Planning Steps: Copy AOP to Active Version
Lock AOP and Active Version for Planning
35
Appendix
37
Reversal of Process Steps
37
Used Forms
38
SAP ERP Reports 38
34
34
General Cost Center Planning

1
Purpose
During the annual budgeting process, the managers of non-operational cost center
s such as sales, marketing, administrative, and research and development plan th
e costs for various cost types/elements for their respective cost centers. The u
sual starting point for development of these plans is the actual data for the cu
rrent/previous year.
In this process, the previous year's actual expenses for these cost centers are
copied into an AOP (annual operative planning) budget version in cost center acc
ounting. As an alternative the previous year's budget, data can also be used as
a starting point for the exercise. The data in this version is downloaded into s
preadsheets by each cost element and cost center. The respective cost center man
agers review and update the budget values according to their requirements and pl
ans. Then, these plans are uploaded back into SAP. The plans in SAP are reviewed
and finalized.
The planned depreciation on fixed assets is transferred separately to the cost c
enter plan version. The system calculates the planned depreciation on assets by
cost center, based on the asset values posted in the cost centers. In the case o
f cost centers having machinery, the depreciation is planned based on cost cente
r and activity type.
2
Prerequisites
2.1
Master Data
You have entered the master data required to go through the procedures of this s
cope item. Ensure that the following scope item-specific master data exists befo
re you test this scope item:

To see a description of all CO master data in the document, on the documentation
package, choose Business Info ? Business Blueprint, then click the Master Data
for Controlling link.
Common Master Data provided for all Areas
Master Data
Value Selection
Comment
Cost Center
1101
1201
1202
1601
1602
1701
1750
1801
1901
Financials and Administration
Purchasing & Stores 1
Purchasing & Stores 2
Marketing
Sales
Plant & Maintenance
Buildings & Maintenance
Other income/expense
Customer service
Cost Center Group
1000
and all groups assigned to group 1000 U.S.
Cost element Group
10_CE
Stat. key fig. 1002
Area in square inches
Cost Elements *
Service Area
Master Data
Value Selection
Comment
Cost Center
1321
Services/ Consulting
Manufacturing Area / Trading Area
Master Data
Value Selection
Comment
Cost Center
1301
1302
1401
1501
Manufacturing 1
Manufacturing 2
Quality Management
Research & Development
2.2
Roles
Use
To test this scope item in the SAP NetWeaver Business Client (NWBC), ensure that
the following roles are installed and assigned to the users testing this scope
item. These roles are only required if you are using the NWBC interface. You do
not need these roles if you are using the standard SAP GUI.
Prerequisites
The business roles have been assigned to the user who is testing this scope item
.
Business Role
Details
Activity
Transaction
Employee (Professional User)
SAP_NBPR_EMPLOYEE_S
Assignment of th
is role is necessary for basic functionality.
Enterprise Controller SAP_NBPR_CONTROLLER_M Check version validity for curre
nt budget period
S_ALR_87005830
Copy previous year actuals
KP98
Copy previous year budget
KP97
Transfer planned depreciation from assets
S_ALR_87099918
Set planner profile
KP04
Define user defined planner profile
KP34
Download and Upload cost elements to Excel

KP06
Plan statistical key figures
KP46
Execute plan assessment KSUB
Plan Accrual Costs
KSA8
Copy AOP to active version
KP97
Lock AOP and active version for planning
S_ALR_87005830
Cost centers: Planning Overview KSBL
Cost Centers: Act./Plan/Var./Prev.Yr
S_ALR_87013633
Internal Controller
SAP_NBPR_
INT_CONTROLLER_M
Cost Center: Top-Down Primary Cost Planning (Basic)
Cost Center: Basic Cost Element Planning
2.3
Preliminary Steps
2.3.1 Set Controlling Area
Use
The controlling area is to be set before you carry out the first steps in contro
lling.
If the controlling area is already assigned in the user parameters (see the Quic
k Guide), this step is no longer necessary and can be omitted.
Procedure
1.
Access the transaction choosing one of the following navigation options:
Option 1: SAP Graphical User Interface (SAP GUI)
SAP ECC Menu
Accounting ? Controlling ? Cost Element Accounting ? Environment
? Set Controlling Area...
Transaction code
OKKS
Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business role
2.
In the Set Controlling Area dialog box, in the Controlling area field, e
nter 1000.
Business role Enterprise Controller
(SAP_NBPR_CONTROLLER_M)
Business role menu
Overhead Cost Controlling ? Actual Postings ? Actual Pos
ting Preparation ? Set Controlling Area
3.
Save (F5) your entry as a user parameter.
2.4
Adding Cost Center Planning Web Dynpro Application to the User Favorites
Menu
Use
This scenario demonstrates cost center planning, a part of business function FIN
_CO_CCMGMT, FIN_CO_ORPLAN and FIN_CO_CCPLAN. The planning application is deliver
ed in the FCOM_IP_CC_COSTELEM01 Web Dynpro application.
The following configuration options are used in this BPD with the Web Dynpro app
lication:
FCOM_IP_CC_COSTELEM03
used for top-down planning by cost element group, where th
e data entered at group level is automatically assigned to the cost elements in
each group
provides basic functions for cost element planning by year
and period
Procedure
1.
On the SAP Easy Access menu, right-click the Favorites folder and choose
Add other objects.
2.
From the list, scroll to the bottom and choose Web Dynpro Application.
3.
In the Web Dynpro Application dialog box, enter the following values:
Field name
User action and values Comment
Web Dynpro Applicat.
Description
Cost Center: Top-Down Primary Cost Planning (Basic)
Application Config.
4.
Choose Enter to create the new entry.
5.
Repeat steps 1 to 4 for the following data:
Field name
User action and values Comment
Web Dynpro Applicat.
Description
Cost Center: Cost Element Planning (Basic)
Application Config.
3
Process Overview Table
Process step
External process reference
Business condition
Business
role Transaction code
Expected results
Cost Center Masters
See 155.03 Create Cost Center and Cost Center Group scop
e item
See 155.03 Create Cost Center and Cost Center Group scope item
See 155.03 Create Cost Center and Cost Center Group scope item Cost centers are
created
Enterpri
se Controller S_ALR_87005830 The version is updated.
KP98
or
KP97
The data is copied from Actuals to version 2.
Enterprise Controller

Enterprise Contr
oller S_ALR_87099918 Planned depreciation for new assets can be added at a co
st element level. Plan depreciation is updated in the cost center.
Top-Down Primary Cost Planning
Internal Controller
Perform planning at cost
element group level
Basic Cost Element Planning
Internal Controller
Basic Planning with BW-I
P based templates
Set Planner Profile
Enterprise Controller KP04
The cost
elements are downloaded to excel for income/expense budget.
Download cost elements to Excel for income/expense budget
Annually
during AOP process
File downloaded correctl
y
Enterprise Controller N/A
The cost center manager updates the Excel spread
sheet and e-mails to the cost controller.
Upload cost elements for income and expense excluding operations
Annually during AOP process
File uploaded co
rrectly
Plan Statistical Key figures
Statistic key figures per cost centers are available for reporting, as distribut
ion ratio for assessment cycles
Execute Plan Assessment
Enterprise Controller KSUB
The prim
ary costs that have been manually and automatically planned for buildings and pl
ant are assessed for the corresponding receiver cost centers based on the planne
d statistical key figures.
Plan Accrual Costs
Enterprise Controller KSA8
The accr
ual costs based on planned wages and other personnel costs are calculated.
N/A
N/A
The Non-Operating Cost Center Budget is confirmed.
See 176: Manufacturing C
ost Center Planning scope item Optional step, only needed if production is acti
ve
See 176: Manufacturing Cost Center Planning scope item See 176: Manufac
turing Cost Center Planning scope item Planning manufacturing cost centers fina
lized
Final planning steps: Copy AOP to active version

Annually when AO
P has been frozen
Data copied correctly
Final planning steps: Lock AOP and active version for planning
Annually
when AOP has been frozen
Enterprise Controller S_ALR_87005830 No plann
ing changes possible in AOP or active version
4
Process Steps
4.1
Cost Center Masters
Use
In this document, you create a cost center. You can determine if it is necessary
to create a cost center group. Then, you maintain the assessment cycle.
SAP Best Practices deliver, for example, CO master data, which is created with t
he installation of the SAP Best Practices Package. A complete overview can be fo
und in the document CO Overview Master Data, which is assigned to the layer 0 in
stallation building blocks.
Procedure
For this activity, run the Create Cost Center and Cost Center Group (155.03) sco
pe item document in its entirety.
4.2
Use
In this activity, you check version validity for the current budget period.
Procedure
1.
SAP ECC menu
Accounting ? Controlling ? Cost Center Accounting ? Planning ? C
urrent Settings ? Maintain Versions
Transaction code
S_ALR_87005830
Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role
Business role menu
Overhead Cost Controlling ? Period End Closing ? Maintai
n Version Settings
2.
In the Controlling Area, double-click Maintain Settings of Version.
3.
On the Determine Work Area screen, in the Controlling area field, enter
1000.On the General Version Definition screen, select version 0 and double-clic
k Settings for each fiscal year. Ensure that the current budget year has integra
ted planning and copying allowed selected, and version locked deselected.
4.
If the current budget year is not shown, choose New Entries to add the y
ear.
5.
Repeat the preceding steps for version 1 and version 2.
6.
Save your entries.
Result
The version is updated.
4.3
4.3.1 Option 1: Copy Previous Year Actuals
Use
This activity copies previous year actuals as a base for the Annual Operational
Planning (AOP).
Procedure
1.
SAP ECC menu
Accounting ? Controlling ? Cost Center Accounting ? Planning ? P
lanning Aids ? Copy ? Copy Actual to Plan
Transaction code
KP98
Business role menu

Overhead Cost Controlling ? Planning ? Planning: Cost Ce
nters ? Copy Actual to Plan
2.
On the Copy Actual to Plan - Initial Screen, select All Cost Centers.
3.
In the Template (Actual) box, make the following entries:
Field User Action or Values Comments
Period <period>
For example, from 1 to 12
Fiscal year
<Current fiscal year> For example, Current Year
4.
In the Target (Plan) box, make the following entries:
Version 2
Period <period>
For example, from 1 to 12
Fiscal year
<Budget fiscal year>
For example, Current Year+1
5.
In Actual Data, select Select actual data and choose Selection.
6.
In the Actual Data dialog box, make the following settings:
Primary Costs/Revenues Primary Costs
Other Actual Data
Statistical key figure
Activity quantities
Prices Choose Enter
Existing Plan Data
Do not change
Test run
Select as needed
7.
Choose Execute.
Result
The data is copied from actuals to version 2.
Depending on the status of the budget planning, planning data may already exist
in CO version 2. If the Do not Change indicator is set, this data is not changed
or overwritten. This results in The planning record already exists error messag
es displayed in the log. This is not an error, but in this case, provides inform
ation that the planning data is not overwritten.
To display the reports, use transaction code KSBL or S_ALR_87013633.
Concerning transaction KSBL - Cost centers: Planning overview
SAP ECC menu
Accounting ? Controlling ? Cost Center Accounting ? Information
System ? Reports for Cost Center Accounting ? Planning Reports ? Cost Centers: P
lanning Overview
Transaction code
KSBL
Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business Role
Business role menu
Overhead Cost Controlling ? Reporting ? Cost Centers ? C
ost centers: Planning overview
The AOP from the previous year supplements the actual figures.
Concerning transaction S_ALR_87013633 - Cost Centers: Act./Plan/Var./Prev.Yr
SAP ECC menu
System ? Reports for Cost Center Accounting ? More Reports ? Cost Centers: Actua
l/Plan/Variance/Previous year
Transaction code
S_ALR_87013633
Business role menu
nters ? Cost Centers: Act./Plan/Var./Prev.Yr
Depending on the timing of the budget process, there may be about ten months of
data available.
4.3.2 Option 2: Copy Previous Year Budget

Use
This activity copies the previous year budget as a base for the AOP. You can als
o use this same functionality to copy the adapted plan data from version 2 to ve
rsion 0 (having performed Option 1).
Procedure
1.
SAP ECC menu
lanning Aids ? Copy ? Copy Plan to Plan
Transaction code
KP97
Business role menu
nters ? Copy Planning
2.
On the Copy Planning - Initial Screen, make the following entries:
Field name
Description
User actions and values Comment
All cost centers
Selected
Template plan / Period
<period>
Template plan / Fiscal year
<fiscal year>
Template plan / Version
0
Target (plan) / Version
2
Target (plan) / Period
<period>
Target (plan) / Fiscal year
<fiscal year>
Plan Data
All Plan Data (selected)
Existing Plan Data
Do not change (selected)
Test run
Select Change as needed
3.
Choose Execute.
Result
Depending on the status of the budget planning, planning data may already exist
in CO version 2. If the Do not Change indicator is set, this data is not changed
or overwritten. This results in The planning record already exists error messag
es displayed in the log. This is not an error, but provides information that in
this case, planning data are not overwritten.
The AOP from the previous year supplements the actual figures.
To generate a report, use transaction code KSBL.
SAP ECC menu
lanning Overview
Transaction code
KSBL
Business role menu
4.4
Use
Since the asset accounting database stores the expected future depreciations per
period and per asset, it is possible to transfer this data on the cost centers
that are assigned to the asset master records.
Prerequisites
At least one asset with planned ordinary depreciation in the current fiscal year
(or the year for which the simulation is being executed) exists. For more infor
mation about creating the asset, see scope item 162 Asset Accounting, section 4.
3 Asset Acquisitions
Procedure
1.
SAP ECC menu
lanning Aids ? Transfers ? Depreciation/Interest FI-AA
Transaction code
S_ALR_87099918
Business role menu
nters ? Primary Cost Planning: Depreciation/Interest
2.
On the Primary Cost Planning: Depreciation/Interest screen, make the fol
lowing entries:
Field name
Description
Company code
1000
Depreciation area
01
Planning periods
<period and fiscal year>
Plan version
2
Summary report
Selected
Test run
Selected
As needed
3.
Choose Execute.
Result
Planned depreciation for new assets can be added at a cost element level. Plan d
epreciation is updated in the cost center.
4.5
Top-Down Primary Cost Planning (Optional)
Use
This Planning is an extension of cost element planning from transaction KP06, av
ailable with new BF FIN_CO_CCMGMT, FIN_CO_ORPLAN and FIN_CO_CCPLAN. The web appl
ication for cost element planning provides a new user interface (UI) that Intern
al Controller / Cost center manager can use to enter detailed planning data by c
ost center, cost element group, cost element, and year or period, in an easy-touse planning application. The master data for the cost centers and the cost elem
ents is stored in the SAP ERP system, as are the configuration settings for the
planning application, such as versions.
The planning application allows the internal controller / cost center managers t
o enter planning data in input-enabled queries that use SAP NetWeaver as the pla
nning infrastructure. The data can be aggregated and disaggregated, and referenc
e data can be copied within this planning environment.
When you save a plan, the data is updated in the SAP ERP system (read and write
data directly from and to the ERP tables), which means that you do not need to a
djust existing planning and period-end processes that use planned data previousl
y entered using transaction KP06.
Additionally, a hierarchy for top-down distribution allows you to enter data at
the cost element group level (such as salaries or materials) and have the system
distribute them to the underlying cost elements.
Planning functions aggregate the data entered by period to provide a figure by y
ear and to distribute data entered by year to the periods. If no data is availab
le for the period, equal distribution is used. If data is already available for
the period, analog distribution is used.
You can only use the Web Dynpro based planning functionality if the Building Blo
ck 589 Planning and Reporting with Web Dynpro has been activated. Contact your s
ystem administrator to find out if this Building Block has been activated.
This can be verified by using transaction BSANLY_BI_ACTIVATION and checking if c
ontent bundle /ERP/FCOM_PLANNING is active.
If you do not wish to use the new BW-IP based planning function, you can always
plan in SAP GUI using transaction KP06, as described in subsequent steps.
Procedure
To use option 1 (SAP GUI), make sure that you have executed all steps listed in
section 2.4 Adding Reporting Web Dynpro Application to the User Favorites Menu.
1.
Access the transaction using one of the following navigation options:
SAP ECC menu
Favorites ? Cost Center: Top-Down Primary Cost Planning (Basic)
Transaction code
N/A
Business role Internal Controller
(SAP_NBPR_INT_CONTROLLER_M)
Business role menu
Internal Controller ? Cost Center Planning ? Cost Elemen
t Planning ? Top-down Primary Cost Planning (Basic)
2.
On the Cost Center: Primary Cost Planning (Basic) Screen, make the follo
wing entries and Execute:
Field name
Description
Version
2
Plan version APO
Fiscal year
<Budget year> Current year+1
Select your Fiscal year variant by taking F4 with budget year, for example, K4/
2014
Posting period
<From and To Period>
001 to 012
Cost center hierarchy
<Your controlling area cost center hierarchy>
Choose F4 and select, for example, US
<10001000>
Cost Element Hierarchy
<Primary cost element group>
Choose F4 and se
lect, for example,
1000YB1000_CE
Cost Center/ Cost Center Group
No input for Cost Center group
Cost Element/ Cost Element Group
For example, 1000100_CE
Hint: Select Browse Hierarchy after taking F4 and expand
Aggregate and distribute data
In addition to the list planning already supported by KP06, you can also enter d
ata at the node level (for example, cost element group wages) and have a plannin
g function distribute this value to the underlying cost elements.
The new solution runs on SAP ERP and differs from transactions KP06/ KP26 in the
sense that BW planning engine is used to aggregate and disaggregate data and to
support planning functions such as copy and revaluate.
3.
Choose Execute.
4.
Expand any non-operating cost center group, for example, 1000120.
5.
Plan detail for the combination cost center/cost element in Primary Cost
Planning by Year.
6.
The ability to enter cost data at node level is new in SAP ERP. To plan
at cost element group level, choose theTop-Down Primary Cost Planning by Year ta
b, and expand the hierarchy structure. Plan the data at the cost element group l
evel, for example, for cost element group 10001700_CE as 30.000.
7.
To reevaluate the planning, choose the Revaluate button and enter % for
(for example, 5) to increases the plan value by 5%.
8.
Save your entries.
Result
Planning data is entered using various new functions such as planning at cost el
ement group level and detail planning for cost center/cost element and revaluati
on. CO planning function is based on BW-IP.
4.6
Basic Cost Element Planning (Optional)
Use
In this step, you perform the list planning already supported by KP06 with addit
ional functions based on BW-IP planning, available with new BF FIN_CO_CCMGMT, FI
M_CO_ORPLAN and FIN_CO_CCPLAN. You can copy and adapt lines, change amounts, and
enter new lines. Planning functions aggregate the data entered by period to pro
vide a figure by year and to distribute data entered by year to the periods. If
no data is available for the period, equal distribution is used. If data is alre
ady available for the period, analog distribution is used.
Use the same tables and locking concept as the ERP planning transaction.
ERP Customizing is interpreted and cost center planning logic in ERP is used, fo
r example, to check if the cost center is locked for planning, the validity date
of cost center, and if the version is locked for a certain year.
You can only use the Web Dynpro based planning functionality if Building Block 5
89 Planning and Reporting with Web Dynpro has been activated. Contact your syste
m administrator to find out if this Building Block has been activated.
This can be verified by using transaction BSANLY_BI_ACTIVATION and checking if c
ontent bundle /ERP/FCOM_PLANNING is active.
If you do not wish to use new BW-IP based planning function, you can always plan
in SAP GUI using transaction KP06, as described in subsequent steps.
Procedure
To use option 1 (SAP GUI), make sure that you have executed all steps listed in
section 2.4 Adding Reporting Web Dynpro Application to the User Favorites Menu.
1.
Access the transaction using one of the following navigation options:
SAP ECC menu
Favorites ? Cost Center: Cost Element Planning (Basic)
Transaction code
N/A
Business role Internal Controller
(SAP_NBPR_INT_CONTROLLER_M)
Business role menu
Internal Controller ? Cost Center Planning ? Cost Elemen
t Planning ? Cost Element Planning (Basic)
2.
On the Cost Element Planning (Basic) Screen, make the following entries
and execute:
Field name
Description
Version
2
Plan version APO
Fiscal year
<Budget year> Current year+1
Select your Fiscal year variant using F4 budget year, for example, K4/ 2014
Posting period
<From and To Period>
001 to 012
Cost center hierarchy
<Your controlling area cost center hierarchy>
Choose F4 and select, for example, Germany
<10001000>
Cost Element Hierarchy
Choose F4 and se
lect
1000YB1000_CE
Cost Center/ Cost Center Group
No input for cost center group
Cost Element/ Cost Element Group
Choose F4 and select, for example, 1000100_CE
Inclusion of charts that react immediately to data entry
Charts can be embedded within the planning applications to enhance their appeal
to users.
3.
You can plan multiple cost center/cost elements in the same screen. Ente
r your plan data or update the plan number as required.
4.
You can plan for any non-operating cost center, for example, enter cost
center 1750 and cost element 651000 (Office Supplies), with amount 5000.
5.
On the Cost element Planning (Basic) screen, you also view plan/actual c
omparison. The data can be viewed in Table or Table and Graphic by changing the
display As option.
6.
You can use other functions such as revaluate (to increase plan value) a
nd Distribute (Distribute Year to Periods).

7.
Save your entries.
Result
Planning data is entered using new template for detail planning for cost center/
cost element and revaluation/ distribution. CO planning function is based on BWIP.
4.7
Set Planner Profile
Use
Before starting to enter plan data with transactions manually or with download f
rom Microsoft Excel, you must specify the kind of data that you want to plan (de
tail with fixed and variable split, which kind of currency) and the planning lay
out. Hence, a planner profile must be set.
Procedure
1.
SAP ECC menu
Accounting ? Controlling ? Cost Center Accounting ? Planning ? S
et Planner Profile
Transaction code
KP04
Business role menu
Overhead Cost Controlling ? Planning ? Planning Preparat
ion ? Set Planner Profile
2.
On the Set Planner Profile screen, enter planner profile YBALL_01 and ch
oose Enter.
Result
Planning layouts and settings are defaulted.
4.8
Download Cost Elements to Microsoft Excel for Income/Expense Budget
Use
This activity downloads cost elements to Microsoft Excel (MS Excel) for income/e
xpense budget.
Prerequisites
For information on using the Excel interface as in-place functionality, see SAP
Note 1094693. Ensure that the security settings for your Excel version are set a
ccording to the description in the notes.
Before continuing, the following steps use Excel as in-place functionality. If t
he security settings are not set as described in the Notes, the correct use of t
he function is not assured.
The following settings have to be added only once. If the file description alrea
dy exists, you do not need to repeat the following steps.
The file description is needed for the MS Excel upload of planning costs on cost
centers. The file description must be saved separately so that it can be access
ed in uploading the file. This activity has to be executed before the first time
of planning. Check in the following steps to the correct assignments:
The planner profile YBALL_01 is set (transaction KP04).
SAP ECC menu
et Planner Profile
Transaction code
KP04
Business role menu
ion ? Set Planner Profile
1.
SAP ECC menu
Accounting ? Cost Center Accounting ? Planning ? Current Setting
s ? Create User-Defined Planner Profiles
Transaction code
S_ALR_87005852 / KP34
Business role menu
ion ? CO Maintain Planner Profile
2.
On the Change View "Planner Profiles": Overview screen, select YBALL_01.
3.
Choose General Controlling.
4.
On the Change View "General Controlling": Overview screen, select first
line Cost ctrs: Cost element/activity inputs.
5.
Choose Layouts for controlling.
6.
On the Change View "Layouts for Controlling": Overview screen, select Y1
-101.
7.
Choose Default Parameters.
8.
On the Cost Element/Activity Input Planning: Initial Screen Pre-Paramete
rization screen, make the following entries:
Field name
Description
Controlling Area
Controlling Area 1000
Version
2
From Period
<From period> 1
To Period
<To Period>
12
Fiscal Year
<budget year> For example, Current Year+1
Cost center
<cost center group>
For example, 1000
Activity Type
No input for overhead costs
Cost element
No input if group is provided
Cost element group
<primary cost element group>
For example, 100
_CE
9.
Save your entries.
10.
On the Change View "Layouts for Controlling": Overview screen, choose Sa
ve.
11.
On the Change View "Layouts for Controlling": Overview screen, select Y1
-101 again.
12.
Choose Default Parameters.
13.
On the Cost Element/Activity Input Planning: Initial Screen Pre-Paramete
rization, choose Goto ? Overview Screen (F5). For NWBC, choose Menu ? Goto ? Ove
rview.
14.
The system displays the message File description 01_1P1_YBALL_01_001Y1-1
01 has been generated.
15.
If the preceding message displays, confirm the macro warning with activa
te macros.
16.
On the Maintain file description screen, Excel displays the general info
rmation you entered in step 8.
If the Excel sheet does not display or if the general information is not shown,
do not perform the next steps. Leave this step WITHOUT saving and check whether
your security settings are correct as described in SAP Note 1094693.
17.
If all entered Information from step 8 is shown on the Maintain File Des
cription screen, choose Save File Description.
18.
Save Excel Layout.
19.
Save your entries.
20.
Quit the transaction.
21.
Save and enter the necessary information for the customizing request, an
d choose Continue.
On the Change View "Layouts for Controlling": Overview screen, you may be prompt
ed
depending on the systems settings
to create a Customizing order.
Procedure
1.
SAP ECC menu
ost and Activity Inputs ? Change
Transaction code
KP06
Business role menu
nters ? Change Cost Element/Activity Input Planning
2.
On the Change Cost Element/Activity Input Planning - Initial Screen, mak
e the following entries:
Field Name
Description
User Actions/Values
Comment
Layout
Y1-101
Version
2
From period
<From period> 1
To period
<To Period>
12
Fiscal year
<Budget year> For example, Current Year+1
Cost center group
<any non-operating cost center group> For exam
ple, 120
Activity Type
<no input>
Do not enter * in this field (no entries
)
Cost element grp
For example, 100
_CE
3.
To display all relevant cost elements, select Form Based and choose Over
view.
4.
To confirm the macro warning, if the message displays, choose activate m
acros.
5.
On the Change Cost Element/Activity input planning: Overview screen, an
Excel sheet displays the general information that was defined in the planning pr
ofile.
If the Excel sheet does not display or if the general information is not shown,
do not perform the next steps. Leave this step WITHOUT saving and check whether
your security settings are correct as described in Notes 1094693.
6.
Delete the Cost Element Total line (last one). Before you can delete the
row, you may have to unprotect the sheet. To perform this task, use Review/ Unp
rotect sheet in Excel, delete the row, and save the file.
7.
From the Office menu, choose File ? Save Copy As and save for each cost
center. The file name is in the form budget_cc_yyyy_xx...xx where xx...xx = cost
center, and yyyy = budget year.
8.
Save the file in the Excel 2007 XLSX format.
Remember to use (next combination) arrows to page and save a file for each cost
center. Do not use Delete, Paste, and Sort functions in MS Excel. Add new record
s at the bottom.
It depends on the scope which the cost centers should plan.
Result
The cost elements are downloaded to MS Excel for income/expense budget.
4.9
Use
The cost center manager updates the MS Excel spreadsheet and sends an e-mail to
the cost controller.
Procedure
This activity is done outside of the SAP system.
Open the saved document. Update the document and save it as a text file (*.txt o
r *.csv) using the name format budget_cc_yyyy_xx...xx where cc = version, xx...x
x = cost center, and yyyy = budget year. An example could be budget_02_2010_1231
.txt.
Notes for Editing the Spreadsheet
Do not use the Delete, Paste, and Sort functions in Excel.
Add new records at the bottom of the spreadsheet. Use Review ? Protection ? Unpr
otect Sheet to allow changes and delete totals line before saving as a TAB delim
ited txt file with the same name.
A second worksheet can be used for calculations, graphs.
Do not delete cost element or remove plan values, instead, enter 0..
Result
The Excel spreadsheet is now saved in the correct format for upload.
4.10
Upload Cost Elements for Income and Expense Excluding Operations
Use
In this activity, you upload cost elements for income and expense excluding oper
ations.
Procedure
1.
SAP ECC menu
ost and Activity Inputs ? Change
Transaction code
KP06
Business role menu
2.
Choose (NWBC: Menu ?? Extras ? Excel Planning ? Upload. Ensure that Exce
l is not running.
Make sure that you have no Excel programs open.
3.
Import a single file or a directory. Note that last line cost element (t
otal) must be deleted and the files to be uploaded are converted from xls to txt
for data update.
4.
Select path of the file on your PC with file description 01_1P1_YBALL_01
_001Y1-101.
5.
Provide the decimal notation as maintained in the user settings, for exa
mple, for the U.S., the decimal notation is 1,234,567.89.
6.
Choose Execute. Remember to check the logs.
Result
The file is uploaded correctly.
A new planner profile needs a new file description.
SAP ECC menu
lanning Overview
Transaction code
KSBL
Business role menu

4.11
Plan Statistical Key Figures
Use
You use the statistical key figures to calculate key figures for reporting; the
figures are also used as the basis for periodic allocation.
Procedure
1.
SAP menu
tatistical Key Figures ? Change
Transaction code
KP46
Business role menu
nters ? Change Stat. Key Figure Plan Data
2.
On the Change Statistical Key Figure Planning screen, make the following
entries:
Field name
Description
Version
2
Plan/actual version
Periods
1 to 12 Jan. to Dec.l
Year
<Fiscal Year> Current fiscal year + 1
Cost center
provide cost center
For example, 1101, 1301, 1302
Statistical key figure
provide statistical key figure For example, 100
2
Entry
Form-based
3.
Choose Overview Screen (F5).
4.
On the Change Statistical Key Figure Planning: Overview screen, make the
following entries:
Field name
Description
Current plan value
Provide plan value
For example, 100
5.
Choose Post (Ctrl+S).
Result
The cost centers for which you have planned one or more statistical key figures
can now serve as receivers in the allocation cycles (periodic reposting, plan di
stribution, and plan assessment).
4.12
Execute Plan Assessment
Use
During the automatic secondary cost planning, you can plan secondary costs both
on a value basis (as a plan assessment) and on a quantity basis (with indirect a
ctivity allocation).
Assessment is used to allocate primary and secondary costs. The original cost el
ements are combined and allocated to the receiver cost center in an assessment c
ost element.
The assessment is used to allocate further the costs of buildings and maintenanc
e.
Prerequisites
A plan assessment cycle must be defined in Customizing.
The statistical key figures used as the tracing factor in the cycle must be plan
ned.
The sender cost centers must be planned with primary costs.
You use cost elements with cost element category 42 for the plan assessment.
The following cycle has been defined for the plan assessment:
Cycle Segment Sender CC
Y_P020
Tracing Factor Receiver
Ass. shared facility (plan)

100
buildings & maintenance cost
1750
Buildings and maintenance
For example, stat. key figure 1002 (plan)
Area in sq. footage
Cost center
group 1000
Procedure
1.
SAP ECC menu
Accounting ? Controlling ? Cost Center Accounting ? Planning ? A
llocations ? Assessment
Transaction code
KSUB
Business role menu
nters ? Execute Plan Assessment Cycle for Cost Centers
If you receive an error message while entering the following data, refer to the
Quick Guide, section 5.2 (Cost Center Planning
175).
2.
On the Execute Plan Assessment screen, enter the required data:
Field name
Description
Periods Two fields, with a From and To field. One number (from 1 to 12)
Month number (Jan =1, Dec=12)
Only fill in the first field. Do not enter a value in the second field.
Year
Budget Year
Current fiscal year + 1
Test run
X
Until the run is error-free
Detailed lists
X
Cycle
Y_P020 Ass. shared facility (plan)
3.
Choose Execute.
Result
The primary costs that have been manually and automatically planned for building
s and maintenance cost centers are assessed for the corresponding receiver cost
centers based on the planned statistical key figures.
To display the existing cycles, choose Extras ? Cycle ? Display.
4.13
Plan Accrual Costs
Use
You must start the plan accrual once you have completed manual primary cost plan
ning. During this process, overhead cost percentages are used to plan accrued co
sts for the corresponding cost centers.
You define an overhead percentage rate for accruing the additional employee bene
fit costs. Reference cost elements are the costs for wages and salaries. The acc
rued costs are credited to an order with order type Accrual Order.
Prerequisites
A costing sheet with valid overhead rates must be defined in Customizing. An ord
er serves as the accrual object. This accrual order corresponds to the actual po
stings, which enables you to compare and contrast the plan and actual costs. The
overhead rates are usually identical to those for actual accrual.
Accrued employee benefit costs
Absence time
Example (3%)
Vacation bonus paid
Example
Yearly bonus
Example (10%)
Other labor costs
Example
Vacation salaries
Example
O/H rate
Base
Wages and salaries
(10%) Wages
Wages and salaries
(10%) Wages and salaries
(10%) Salaries
To carry out the planned accrual calculation, you also have

sts (cost elements 611000 to 611030) on all reasonable cost
enter Group 1000) as described in the Primary Cost Planning
The overhead O/H rates are to be checked and adopted to the
to plan the labor co

centers (from Cost C
section.
individual business
needs in transaction KSA8. From the menu bar, choose Extras ? Settings ? Percent
age Method. Then, double-click the overhead rates and save.
Procedure
1.
SAP ECC menu
lanning Aids ? Accrual Calculation
Transaction code
KSA8
Business role menu
nters ? Plan Accrual for Cost Centers
2.
On the Plan Accrual Calculation for Cost Centers screen, enter the requi
red data:
Field name
Description
Cost center group
Cost center Group
For example, 1000- Defau
lt US
Version
2
Plan/actual version
Periods
Jan. to Dec.
1 to 12.
Year
Plan Year
Plan year Current fiscal year + 1
Test run
X
Until the run is error-free
Detailed lists
X
3.
Choose Execute.
Result
Overhead rates cannot be transported and have to be maintained manually in Custo
mizing.
You can use Extras ? Settings ? Percentage Method from the menu to display the a
llocation structure.
4.14
Option A: If the data is correct, proceed to the next step.
Option B: If the data is incorrect, go back to the preceding planning steps.
4.15
Use
This step is not needed unless production is activated (only relevant with produ
ction).
Before finalizing the cost center planning, all cost centers are to be planned.
If production (part of library) is included in scope, the manufacturing cost cen
ters are to be planned before executing the following steps.
This step is not needed unless production is in scope.
Procedure
For this activity, run the Manufacturing Cost Center Planning (176) scope item d
ocument in its entirety, using the master data from this scope item document.
4.16
Final Planning Steps: Copy AOP to Active Version
Use
In this activity, you copy AOP (planning version 2) to the active version (plann
ing version 0).
Prerequisites
If manufacturing cost centers are also to be planned, make sure that the Manufac
turing cost center planning (176) scope item is finalized before performing this
activity.
Procedure
1.
SAP ECC menu
lanning Aids ? Copy ? Copy Plan to Plan
Transaction code
KP97
Business role menu
nters ? Copy Planning
2.
On the Copy Planning - Initial Screen, choose All Cost Centers.
3.
In the Template version, enter 2.
4.
In Period from to Period to, enter 1 to 12.
5.
In fiscal year, enter the budget year.
6.
In the Target version, enter 0.
7.
In fiscal year, enter the same as what you entered in the template.
8.
In Plan Data, select All plan data. In Existing Plan Data, choose Reset
and overwrite.
9.
The Test Run can be selected as needed. Choose Execute.
Result
The data is copied correctly. The planned activity prices of version 0 can be us
ed for the step Create Frozen Costing Run, Execute, and Mark as Future Planned P
rice of scenario AOP-Standard Cost Calculation (178).
Version 0 in cost center accounting is the version in which actuals are stored.
SAP ECC menu
lanning Overview
Transaction code
KSBL
Business role menu
4.17
Lock AOP and Active Version for Planning
Use
In this activity, you lock annual operative planning (AOP) and active version fo
r planning.
Procedure
1.
SAP ECC menu
urrent Settings ? Maintain Versions
Transaction code
S_ALR_87005830
Business role menu
Overhead Cost Controlling ? Period End Closing ? Maintai
n Version Settings
2.
In the Controlling Area, double-click Maintain Settings of Version.
3.
In the Determine Work Area dialog box, in the Controlling area field, en
ter 1000.
4.
Select version 0 and double-click Settings for each Fiscal Year.
5.
Choose version locked for the budget year and choose Save.
6.
Repeat the preceding steps for version 2, when this version is relevant
for your scope.

On the Change View "Settings for Each Fiscal Year": Details screen, you may be
asked
depending on the systems settings
to create a Customizing order.
Result
No planning changes are possible in AOP or the active version.
5
Appendix
5.1
Reversal of Process Steps
All steps cannot be reversed.
Upload cost elements for income and expense excluding operations
Transaction code (SAP GUI)
KP06
Reversal:
Delete planned costs
KP06 (+shift F2), KP90,
Business role Enterprise Controller (SAP_NBPR_CONTROLLER_M)
Business role menu
Comment KP90 is used for a deletion in mass
Plan Statistical Key figures
KP46
Reversal:
Delete plan data
KP46 (+shift F2), KP90, KP91
Business role menu
nters ? Change Stat. Key Figure Plan Data
Comment KP90 and KP91 are used for deletion in mass
Plan Assessment
KSUB
Reversal:
Reverse plan assessment
KSUB (with shift+F8)
Business role menu
nters ? Execute Plan Assessment Cycle for Cost Centers
Comment Same transaction but with Shift+F8
Plan Accrual Costs
KSA8
Reversal:
Reverse plan accrual costs
KSA8 (with F7)
Business role menu
nters ? Plan Accrual for Cost Centers
Comment Same transaction, but with F7
5.2
Used Forms
Not applicable.
5.3
SAP ERP Reports
Use
The following table lists the most frequently used reports that help you obtain
additional information on this business process.
You can find detailed descriptions of the individual reports in the following BP
D documents, which provide a comprehensive compilation of all important reports:
Financial Accounting: SAP ERP Reports for Accounting (221)
Logistics Processes: SAP ERP Reports for Logistics (222)
Reports
Report title
role menu (NWBC)
Comment
Cost Center: Plan Line Items New
KSBPN
Overhead Cost
nters ? Cost Centers: Plan Line Items New
or Cost Center New
Business role (NWBC)
Business
Enterprise Controller
Controlling ? Reporting ? Cost Ce
A Report for Plan l Line Items f

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General

Cost Center Planning

General Cost Center Planning

re you test this scope item:

Download and Upload cost elements to Excel

Transfer Planned Depreciation from Assets

Final planning steps: Copy AOP to active version

Business role menu

4.3.2 Option 2: Copy Previous Year Budget

nd Distribute (Distribute Year to Periods).

Update Budget Values for Income and Expense Excluding Operations

Business role menu

Tracing Factor Receiver

Ass. shared facility (plan)

To carry out the planned accrual calculation, you also have

to plan the labor co

for your scope.

Business role (NWBC)

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