Oracle Applications - Financials 11i - V4.2

Version 4.
By
Sikandar Hayat Awan
Ramaswamy Sridhar
Pakistan
India
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Oracle Applications 11i Financials
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Last updated:
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Preface
Anyone who is interested to learn, teach Oracle Financials can use this document for his/her as a
basic document. Although the document will cover most of the features but this is not the whole
Oracle Financials. So please consider it as a basic or reference document. We will also
recommend reading the Oracle Documentation provided by Oracle of each module.
Unit wise Listing

Unit#
1
2
3
4
5
6
7
8
9
10
Module
GL
AP
AR
CM
FA
Description
General Ledger Setup
General Ledger Journals
General Ledger Reports
Accounts Payables Setup
Payables Invoices
Accounts Receivables Setup
Receivables Transactions
Cash Management
Fixed Assets Setup
Fixed Assets Transactions
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Contents
CONTENTS ...................................................................................................................... 4
OVERVIEW ................................................................................................................... 12
1.
2.
KEY FEATURES .........................................................................................................................................12

SET OF BOOKS .........................................................................................................................................12
Chart of Accounts ..........................................................................................................................12
Accounting Calendar .....................................................................................................................13
Functional Currencies ...................................................................................................................13

3.
MDI WINDOW (MULTIPLE DOCUMENT INTERFACE) .............................................................................................13
4.
TOOLBAR ...............................................................................................................................................14
5.
FIND MENU (FUNCTION) ............................................................................................................................15
6.
DUPLICATE LAST RECORD VALUES ..................................................................................................................15
UNIT 1GL ............................................................................................................... 17

1 - RESPONSIBILITY & USER ...................................................................................... 18
1.
2.
GENERAL LEDGER RESPONSIBILITY DEFINITION ................................................................................................18

DEFINING A NEW USER AND ATTACH WITH THE RESPONSIBILITY ............................................................................19
2 - CHART OF ACCOUNTS ............................................................................................ 21

1.
DEFINE VALUE SETS ..................................................................................................................................21

1.1.
Company......................................................................................................................................21
1.2.
Cost Center/ Department ...............................................................................................................22
1.3.
Accounts ......................................................................................................................................23
3 - ACCOUNTING FLEXFIELD ....................................................................................... 25

1.
2.
3.
DEFINING THE FLEXFIELD ............................................................................................................................25

ADDITIONAL INFORMATION FOR COMPANY SEGMENT. (BUTTON) OPEN ....................................................................27
FLEXFIELD QUALIFIERS...............................................................................................................................27
4 - FILLING VALUE SETS ............................................................................................. 31

1.
2.
3.
4.
COMPANY SEGMENT VALUES ........................................................................................................................31

COST CENTER SEGMENT VALUES ...................................................................................................................33
ACCOUNT SEGMENT VALUES ........................................................................................................................35
UPLOAD USING DATALOAD ..........................................................................................................................38
5 - ACCOUNTING CALENDAR....................................................................................... 43
6 - DEFINE / ENABLE CURRENCY ................................................................................ 46
1.
DEFINE CURRENCY ....................................................................................................................................46
7 - CREATING A SET OF BOOKS................................................................................... 47

8 - FIRST TIME LOGIN AND PERIOD OPENING ........................................................... 50
1.
2.
LOGIN ...................................................................................................................................................50
PERIOD OPENING .....................................................................................................................................51
9 - JOURNAL SOURCES & CATEGORIES ...................................................................... 53

10 - DOCUMENT SEQUENCES ...................................................................................... 55
1.
3.
4.
5.
ENABLE SEQUENCES ..................................................................................................................................55

DOCUMENT CATEGORIES ............................................................................................................................57
SEQUENCE ASSIGNMENT .............................................................................................................................58
ENTER A JOURNAL ....................................................................................................................................60
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11 - INTER-COMPANY SETUP ...................................................................................... 63

1.
INTERCOMPANY BALANCING SETUP ................................................................................................................63
12 - FLEXFIELD SECURITY .......................................................................................... 66

1.
2.
3.
DEFINE FLEXFIELD SECURITY RULES ..............................................................................................................66

DEFINE CROSS VALIDATION RULES ................................................................................................................68
CREATING SHORT HAND ALIASES ..................................................................................................................69
UNIT - 2GL ................................................................................................................ 72

13 - CREATING JOURNAL ENTRIES ............................................................................. 73
1.
JOURNAL ENTRY FOR RECORDING PURCHASES ...................................................................................................73
2.
JOURNAL ENTRY FOR RECORDING SALES ..........................................................................................................74
3.
POSTING JOURNALS ..................................................................................................................................76
3.1.
BATCH POSTING ...................................................................................................................................76
3.2.
MANUAL POSTING .................................................................................................................................77
3.3.
AUTOMATIC POSTING .............................................................................................................................77
4.
PERFORM ACCOUNT INQUIRY .......................................................................................................................79
5.
VIEW ACCOUNTING USING T-ACCOUNTS .........................................................................................................81
6.
REVIEW JOURNAL .....................................................................................................................................83
7.
JOURNAL REVERSAL...................................................................................................................................87
7.1.
Manual Journal Reversal ...........................................................................................................87
7.2.
Automatic Journal Reversal ......................................................................................................87
14 - ADVANCED JOURNAL ENTRIES ............................................................................ 93

1.
CREATING RECURRING JOURNAL ...................................................................................................................93
15 - INTERFACE......................................................................................................... 100
1.
2.
3.
4.
5.
6.
7.
8.
INTERFACE TABLE STRUCTURE ...................................................................................................................100

PAYROLL DATA ......................................................................................................................................103
SET_OF_BOOKS_ID ............................................................................................................................103
3.1.
Using Set of Books Form..............................................................................................................103
3.2.
Using SQL ..................................................................................................................................105
CREATED_BY......................................................................................................................................105
USER_JE_CATEGORY_NAME ................................................................................................................106
USER_JE_SOURCE_NAME ....................................................................................................................107
INSERT IN GL_INTERFACE TABLE ................................................................................................................108
IMPORTING JOURNAL ...............................................................................................................................111
16 - MASS ALLOCATION JOURNALS .......................................................................... 114

1.
2.
3.
4.
5.
6.
PASS AN ENTRY FOR RECORDING RENT ..........................................................................................................114

PASS SQUARE FEET ENTRY .........................................................................................................................115
DEFINE THE MASS ALLOCATION FORMULA ......................................................................................................116
VALIDATE THE MASS ALLOCATION FORMULA ..................................................................................................118
GENERATE THE MASS ALLOCATION JOURNAL ..................................................................................................119
CREATE A STEP DOWN ALLOCATION SET .......................................................................................................120
17 - FINANCIAL BUDGETING .................................................................................... 124

1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
DEFINE A BUDGET ..................................................................................................................................125

DEFINE A MASTER/DETAIL BUDGET .............................................................................................................125
DEFINE A BUDGET ORGANIZATION ..............................................................................................................126
ENTER BUDGET AMOUNTS .........................................................................................................................130
ENTER BUDGET JOURNALS ........................................................................................................................131
TRANSFER BUDGET AMOUNTS.....................................................................................................................134
TRANSFER A PERCENTAGE .........................................................................................................................136
REVIEW AND POST THE JOURNAL ENTRIES ......................................................................................................138
FREEZE A BUDGET ..................................................................................................................................138
INQUIRY ON BUDGET AMOUNTS ...............................................................................................................139
DRILL DOWN TO JOURNAL .....................................................................................................................141
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VIEW JOURNAL IN T-ACCOUNT AND ACTIVITY SUMMERY FORMAT.....................................................................142
18 - MULTI CURRENCY .............................................................................................. 145

1.
2.
3.
4.
5.
ENTERING CURRENCIES ............................................................................................................................145

DEFINE CONVERSION RATE TYPES ...............................................................................................................146
DEFINE DAILY RATES...............................................................................................................................146
ENTERING FOREIGN CURRENCY JOURNAL BATCH ...............................................................................................147
RUN A FOREIGN CURRENCY JOURNAL REPORT. .................................................................................................149
19 - REVALUATION.................................................................................................... 151
1.
2.
3.
4.
ENTER PERIOD RATES..............................................................................................................................151

PERFORM REVALUATION ...........................................................................................................................151
SET UP HISTORICAL RATES .......................................................................................................................153
TRANSLATE FUNCTIONAL CURRENCY ACCOUNT BALANCE ....................................................................................154
20 - CONSOLIDATION ............................................................................................... 157

1.
2.
3.
STEPS FOR CONSOLIDATION ......................................................................................................................157

POST CONSOLIDATION JOURNAL ENTRIES......................................................................................................171
RUN CONSOLIDATION REPORTS ..................................................................................................................172
21 - JOURNAL APPROVAL SETUP .............................................................................. 175

1.
JOURNAL APPROVAL SETUP .......................................................................................................................175

1.1.
Set of Books ...............................................................................................................................175
1.2.
Journal Sources ..........................................................................................................................175
1.3.
Profiles Setting............................................................................................................................176
1.4.
Define Employees .......................................................................................................................178
1.5.
Create Application Users ..............................................................................................................181
1.6.
Define Limits ..............................................................................................................................183
1.7.
Enter Journal ..............................................................................................................................184
UNIT - 3GL .............................................................................................................. 187

22 - FINANCIAL STATEMENT GENERATOR FSG....................................................... 188
1.
2.
3.
4.
5.
6.
DEFINING A ROW SET ..............................................................................................................................188

DEFINING A COLUMN SET .........................................................................................................................191
DEFINING A REPORT ................................................................................................................................193
CREATING A CONTENT SET ........................................................................................................................197
DEFINE A ROW ORDER .............................................................................................................................199
SEPARATE COLUMNS OF DEBIT & CREDIT IN FSG ............................................................................................202
23 - FINANCIAL REPORTS ......................................................................................... 209

1.
2.
CREATE A FINANCIAL REPORT ....................................................................................................................209

COPY REPORT OBJECTS ............................................................................................................................210
UNIT - 4AP .............................................................................................................. 212

24 - RESPONSIBILITY & USER .................................................................................. 213
1.
2.
DEFINE PAYABLES RESPONSIBILITY ..............................................................................................................213

DEFINE A PAYABLES USER .........................................................................................................................214
25 -LOCATION DEFINITION ...................................................................................... 216

1.
DEFINE A LOCATION. ...............................................................................................................................216
26 - ORGANIZATION ................................................................................................. 219

1.
DEFINE AN ORGANIZATION........................................................................................................................219
27 - SOB ASSIGNMENT ............................................................................................. 224

1.
SET OF BOOKS ASSIGNMENT ......................................................................................................................224
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28 - OPERATING UNIT .............................................................................................. 226

1.
MO: OPERATING UNIT.............................................................................................................................226
29 - CHOOSE SOB IN AP ............................................................................................ 227

1.
CHOOSING SET OF BOOKS IN PAYABLES ........................................................................................................227
30 - PAYMENT FORMAT ............................................................................................. 228

1.
DEFINE PAYMENT FORMAT ........................................................................................................................228
31 - BANKS ................................................................................................................ 229

1.
DEFINE A BANK ......................................................................................................................................229
32 - PAYMENT TERMS ............................................................................................... 232

1.
DEFINE A PAYMENT TERMS ........................................................................................................................232
33 - OPTIONS DEFINITIONS ..................................................................................... 233

1.
2.
DEFINE FINANCIAL OPTIONS ......................................................................................................................233

DEFINE PAYABLES OPTIONS .......................................................................................................................233
34 - OPEN PERIOD .................................................................................................... 241

1.
OPEN THE PAYABLES ACCOUNTING PERIOD ....................................................................................................241
35 - SUPPLIERS ......................................................................................................... 242

1.
SUPPLIER CREATION ................................................................................................................................242
36 - SEQUENCES........................................................................................................ 249
1.
SEQUENCES ..........................................................................................................................................249
UNIT - 5AP .............................................................................................................. 251

37 - INVOICE ENTRY ................................................................................................. 252
1.
ENTER STANDARD SUPPLIER INVOICES WHEN THERE IS NO PO ............................................................................252
38 - POSTING ............................................................................................................ 259

1.
POSTING TO GL .....................................................................................................................................259
39 - IMPORT .............................................................................................................. 260

1.
2.
USING THE IMPORT FORM .........................................................................................................................260

USING PROGRAM - IMPORT JOURNALS ..........................................................................................................261
UNIT - 6AR .............................................................................................................. 263

40 - SETUP CHECK LIST ............................................................................................ 264
1.
2.
DEFINE RECEIVABLES RESPONSIBILITY .........................................................................................................267

DEFINE A RECEIVABLES USER/ASSIGN RESPONSIBILITY .....................................................................................268
42 - SOB ASSIGNMENT ............................................................................................. 271

1.
SET OF BOOKS ASSIGNMENT ......................................................................................................................271
43 - ACCOUNT GENERATOR ...................................................................................... 273

44 - OPERATING UNIT .............................................................................................. 274
1.
MO: OPERATING UNIT.............................................................................................................................274
45 - ORGANIZATIONS ............................................................................................... 276

1.
DEFINE ORGANIZATIONS ..........................................................................................................................276
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46 - LOCATION FLEXFIELD........................................................................................ 278

1.
DEFINE SALES TAX LOCATION FLEXFIELD STRUCTURE .......................................................................................278
47 - PROFILE SETTINGS ............................................................................................ 280

1.
2.
3.
4.
SET HR:USER TYPE PROFILE OPTION ...........................................................................................................280

SET HR:SECURITY TYPE PROFILE OPTION......................................................................................................280
SET HR:BUSINESS GROUP PROFILE OPTION ...................................................................................................281
LIST OF PROFILES ...................................................................................................................................282
48 - PAYMENT TERMS ............................................................................................... 302

1.
DEFINE PAYMENT TERMS ..........................................................................................................................302
49 - ACCOUNTING RULE ........................................................................................... 304

1.
DEFINE ACCOUNTING RULE .......................................................................................................................304
50 - ACCOUNTING PERIODS ..................................................................................... 305

1.
OPEN OR CLOSE ACCOUNTING PERIODS ........................................................................................................305
51 - AUTO ACCOUNTING ........................................................................................... 306

1.
OPEN OR CLOSE ACCOUNTING PERIODS ........................................................................................................306
52 - TRANSACTION TYPES ........................................................................................ 314

1.
DEFINE TRANSACTION TYPES .....................................................................................................................314
53 - TRANSACTION SOURCES ................................................................................... 315

1.
DEFINE TRANSACTION SOURCES .................................................................................................................315
54 - COLLECTORS ...................................................................................................... 317

1.
DEFINE COLLECTORS ...............................................................................................................................317
55 - APPROVAL LIMITS ............................................................................................. 318

1.
DEFINE APPROVAL LIMITS .........................................................................................................................318
56 - REMITTANCE BANKS .......................................................................................... 319

1.
DEFINE REMITTANCE BANKS ......................................................................................................................319
57 - RECEIVABLES ACTIVITIES ................................................................................. 320

1.
DEFINE RECEIVABLES ACTIVITIES ................................................................................................................320
58 - RECEIPT CLASSES .............................................................................................. 321

1.
DEFINE RECEIPT CLASSES .........................................................................................................................321
59 - PAYMENT METHODS .......................................................................................... 325

1.
DEFINE PAYMENT METHODS ......................................................................................................................325
60 - RECEIPT SOURCES ............................................................................................. 327

1.
DEFINE RECEIPT SOURCES ........................................................................................................................327
61 - SALES PERSONS ................................................................................................. 328

1.
DEFINE SALESPESONS ..............................................................................................................................328
62 - SYSTEM OPTIONS .............................................................................................. 329

1.
DEFINE SYSTEM OPTIONS .........................................................................................................................329
63 - CUSTOMER PROFILE CLASSES ........................................................................... 336

1.
DEFINE CUSTOMER PROFILE CLASSES ...........................................................................................................336
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64 - CUSTOMERS ....................................................................................................... 338

1.
DEFINE CUSTOMER .................................................................................................................................338
65 - TAX CODES & RATES .......................................................................................... 351

1.
DEFINE TAX CODES & RATES .....................................................................................................................351
66 - SET UP TAX ........................................................................................................ 353

UNIT - 7AR .............................................................................................................. 354
67 - MANUAL INVOICE .............................................................................................. 355
1.
2.
ENTER MANUAL INVOICE ..........................................................................................................................355

ENTER MANUAL INVOICE (WITH ACCOUNTING RULE) ........................................................................................360
68 - MEMOS (DEBIT & CREDIT) ................................................................................ 363

1.
2.
ENTER CREDIT MEMO ..............................................................................................................................363

ENTER DEBIT MEMO................................................................................................................................365
69 - DEPOSIT/ADVANCE ........................................................................................... 366

1.
ENTER DEPOSIT/ADVANCE ........................................................................................................................366
70 - RECEIPT RECORDING ........................................................................................ 368

1.
2.
3.
RECORD RECEIPT ...................................................................................................................................368

APPLICATION OF RECEIPT .........................................................................................................................369
VIEW UNAPPLIED RECEIPT(S) ....................................................................................................................369
71 - RECEIPT REVERSAL ........................................................................................... 371

1.
RECORD RECEIPT ...................................................................................................................................371
72 - REMITTANCE...................................................................................................... 373
1.
REMITTING RECEIPT ................................................................................................................................373
UNIT - 8CM ............................................................................................................. 376

1.
2.
DEFINE CASH MANAGEMENT RESPONSIBILITY .................................................................................................377

DEFINE A CASH MANAGEMENT USER ............................................................................................................378
74 - PROFILE SETTINGS ............................................................................................ 380

1.
ASSIGN XX ORGANIZATION .......................................................................................................................380
75 - SYSTEM PARAMETERS ....................................................................................... 382

1.
DEFINE SYSTEM PARAMETERS ....................................................................................................................382
76 - BANK STATEMENTS ............................................................................................ 385

1.
ENTER BANK STATEMENTS ........................................................................................................................385
77 - RECONCILIATION .............................................................................................. 388

1.
2.
MANUALLY RECONCILE BANK STATEMENT LINES ..............................................................................................388

AUTO RECONCILIATION ............................................................................................................................392
78 - CASH FORECASTING .......................................................................................... 395

1.
DEFINE CASH FORECAST INFORMATION ........................................................................................................395
UNIT 9FA .............................................................................................................. 402

1.
DEFINE FIXED ASSETS RESPONSIBILITY ........................................................................................................403
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DEFINE A FIXED ASSETS USER ...................................................................................................................404
80 - LOCATION FLEXFIELD........................................................................................ 407

1.
2.
3.
4.
POPULATE LOCATION FLEXFIELD .................................................................................................................407

CREATE LOCATION KEY FLEXFIELD COMBINATIONS ..........................................................................................410
ADD QUICKCODE VALUES..........................................................................................................................411
PRORATE CONVENTIONS ...........................................................................................................................413
81 - FISCAL YEAR & ASSETS CALENDAR ................................................................... 415

1.
2.
DEFINE FISCAL YEAR ...............................................................................................................................415

DEFINE ASSETS CALENDAR ........................................................................................................................416
82 - ASSETS BOOK .................................................................................................... 419

1.
DEFINE ASSETS BOOK ..............................................................................................................................419
83 - ASSETS CATEGORY FLEXFIELD .......................................................................... 424

1.
DEFINE ASSETS BOOK ..............................................................................................................................424
84 - DEPRECIATION METHOD ................................................................................... 429

1.
CREATE A NEW DEPRECIATION METHOD .......................................................................................................429
85 - ASSETS CATEGORY ............................................................................................ 432

1.
2.
DEFINE ASSETS CATEGORY........................................................................................................................432

ADD ASSET CATEGORIES TO AN ASSET BOOK .................................................................................................436
86 - TAX ASSET BOOK ............................................................................................... 440

1.
DEFINING A TAX ASSET BOOK ....................................................................................................................440
UNIT 10FA ............................................................................................................ 446

87 - ASSETS QUICKADDITIONS ................................................................................ 447
1.
ADD ASSETS USING QUICKADDITIONS ..........................................................................................................447
88 - ASSET INQUIRY ................................................................................................. 450

1.
2.
3.
4.
5.
6.
7.
8.
PERFORM ASSET INQUIRY .........................................................................................................................450

ADD AN ASSET USING DETAIL ADDITIONS .....................................................................................................451
USING DETAIL ADDITIONS AND PARENT ASSETS..............................................................................................454
ADDIDING ASSET WITH MULTIPLE ASSIGNMENTS .............................................................................................457
MASS ADDITIONS ...................................................................................................................................460
PREPARE MASS ADDITIONS LINES ...............................................................................................................471
POSTING MASS ADDITIONS .......................................................................................................................477
MANUALLY ADDITION OF INVOICE COSTS ......................................................................................................478
89 - CIP ASSET .......................................................................................................... 481

1.
2.
3.
4.
5.
CREATION OF A CIP ASSET AND ADDING COST ...............................................................................................481

ADDING CIP ASSET COST VIA MASS ADDITION ...............................................................................................482
ADDING ASSET CATEGORIES TO A TAX BOOK..................................................................................................483
MASS COPY OF TAX BOOK.........................................................................................................................485
RUNNING DEPRECIATION FOR A TAX BOOK ....................................................................................................487
90 - CAPITALIZE CIP ASSETS .................................................................................... 489

1.
2.
CAPITALIZING A CIP ASSET .......................................................................................................................489

REVERSING A CAPITALIZED CIP ASSET .........................................................................................................491
91 - ASSETS ADJUSTMENT ........................................................................................ 493

1.
SINGLE ASSET ADJUSTMENT ......................................................................................................................493

1.1.
Reclassifying an Asset.............................................................................................................493
1.2.
Unit Change .............................................................................................................................495
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Cost Adjustment......................................................................................................................496
92 - PRORATE CONVENTION ..................................................................................... 499

1.
CREATE A NEW PRORATE CONVENTION .........................................................................................................499
93 - RUN & ROLLBACK DEPRECIATION .................................................................... 501

1.
2.
RUNNING DEPRECIATION ..........................................................................................................................501

ROLLBACK DEPRECIATION .........................................................................................................................501
94 - ASSET WORKBENCH .......................................................................................... 504

1.
2.
ADDING NEW ASSET USING ASSET WORKBENCH ..............................................................................................504

RERUN DEPRECIATION .............................................................................................................................505
95 - DEPRECIATION PROJECTION ............................................................................ 506

1.
RUN A DEPRECIATION PROJECTION..............................................................................................................506
96 - WHAT IF ANALYSIS ........................................................................................... 508

1.
PERFORMING A WHAT IF DEPRECIATION ANALYSIS...........................................................................................508
97 - INVESTIGATE ASSET TRANSACTION ................................................................. 510

1.
INVESTIGATING AN ASSET TRANSACTION.......................................................................................................510
98 - PHYSICAL INVENTORY SETUP ........................................................................... 513

1.
SETTING UP PHYSICAL INVENTORY ..............................................................................................................513
99 - ASSET TRANSFER ............................................................................................... 514

1.
TRANSFERRING AN ASSET .........................................................................................................................514
100 - PERIOD CLOSE ................................................................................................. 516

1.
ASSETS PERIOD CLOSE ............................................................................................................................516
101 - JOURNAL ENTRIES........................................................................................... 518

1.
2.
3.
CREATING JOURNAL ENTRIES .....................................................................................................................518

REVIEW JOURNAL ENTRIES (GENERAL LEDGER)...............................................................................................519
REVIEW FINANCIAL INFORMATION (FIXED ASSETS) ..........................................................................................519
102 - PARTIAL ASSET RETIREMENT .......................................................................... 524

1.
2.
PERFORMING A PARTIAL ASSET RETIREMENT ..................................................................................................524

PROCESS ASSET RETIREMENTS ...................................................................................................................527
103 - REINSTATE THE RETIREMENT ......................................................................... 529

1.
PERFORMING A PARTIAL ASSET RETIREMENT ..................................................................................................529
104 - MASS CHANGE ................................................................................................. 531

1.
MASS CHANGE .......................................................................................................................................531
105 - REPORTS SUBMISSION IN ADI ....................................................................... 534

1.
STANDARD (VARIABLE FORMAT) REPORT SUBMISSION .......................................................................................534
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Overview
Oracle General Ledger facilitates the organizations in the tasks like Financial Control, Data
Collection, Information Access and Financial reporting and analysis.
1.
Key Features
o
o
o
o
o
o
o
o
o
o
o
o
2.
Multiple calendars and account structures.

Dynamically creating new account combinations based on defined rules.
Standard, reversing and recurring journals.
Mass Allocations to automate cost and revenue allocations quickly and accurately.
Financial Statement Generator (FSG) is available to create custom financial reports.
Application Desktop Integrator (ADI) tool is available to provide functionality of making
budgets, reports, analysis and entering accounting information more flexible and easily in
Microsoft Excel.
Multiple Reporting Currencies sets of books to manage reporting of foreign currency
transactions.
Entering encumbrance Journals to track encumbrances though the purchase approval
process and to control spending against budgeted accounts.
Consolidated balances from multiple sets of books.
Integrated with sub ledgers like Payables, Receivables, Assets, Purchasing and Inventories.
To import data from the sub ledgers or legacy systems to General Ledger interface table
(GL_INTERFACE) is available.
Sharing of set of books, calendar, currency and chart of accounts with sub ledgers.
Set of Books
A set of books consists of Chart of Accounts, Accounting Calendar and Functional Currencies for a
company or group of companies. If you need to get reports in multiple currencies then you will
have to create a separate set of books for each
currency. The primary set of books will be for
functional currency.
You can enable budgetary control on your set of
books
which
will
create
automatic
encumbrances transactions in General Ledger,
Purchasing and Payables.
Chart of Accounts
Chart of Accounts is used to define accounts structure. Oracle has provided a very flexible
feature in Oracle Applications to define Chart of Account that is Accounting Flexfields (AFF).
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There are maximum 30 segments available with 25 characters length of each segment. To
create an Accounting Flexfield the following steps need to be performed,
Value Sets
Accounting Flexfield
Filling Value Sets with Data
Accounting Calendar
You can define multiple calendars and assign a different calendar to each set of books. For
example, you can use a monthly calendar for one set of books, and quarterly calendar for
another. Now to define Accounting Calendar you need to follow the following steps,
Period Type Definition
Defining Calendar
Functional Currencies
You can define multiple currencies to enter transactions in different currencies.
3.
MDI Window (multiple document interface)
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4.
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Toolbar
Sr#
1
2
3
4
5
Tool Name
New
Find
Show Navigator
Save
Next Step
6
7
Switch
Responsibility
Print
8
9
10
11
12
13
14
15
16
17
18
19
Close Form
Cut
Copy
Paste
Clear Record
Delete
Edit Field
Zoom
Translations
Attachments
Folder Tools
Window Help
Description
Opens a new record in the active form.
Displays the Find window to retrieve records.
Displays the Navigator window.
Saves any pending changes in the active form.
Updates the Process workflow in the Navigator by advancing to
the next step in the process.
To switch responsibility from current to another responsibility.
Prints your current window. An application may override this
action to allow printing of one or more specific reports instead.
Closes all windows of the current form.
Cuts the current selection to the clipboard.
Copies the current selection to the clipboard.
Pastes the contents of the clipboard into the current field.
Erases the current record from the window.
Deletes the current record from the database.
Displays the Editor window for the current field.
Invokes custom defined zooms.
Displays the Translations window.
Displays the Attachments window.
Displays the folder tool palette.
Displays help for the current window.
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5.
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Find Menu (Function)
It is really hard to remember the navigation of each function so this tip will help the user to find
his/her required function with the help of LOV. Just you have to do is to press CTRL + L (without
+ sign) and search the function in the displayed LOV window.
6.
Duplicate last record values
To speed up the data entry Oracle provides a facility to duplicate/copy last record data by just
pressing SHIFT + F6 key board function keys.
Move to new record and press SHIFT + F6 and the values will be duplicated as shown below.
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The next is to just copy the last records field values. Like we will place cursor in the Supplier field
and will press SHIFT + F5 and only Supplier will be copied from the last record instead of
complete record.
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General Ledger
Setup
Unit 1GL
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1 - Responsibility & User

1. General Ledger Responsibility Definition
1.1.
1.2.
Log in as System Administrator responsibility.

Open the Responsibility window.
Sys Admin: Security > Responsibility > Define
1.3.
1.4.
Enter the following information for this responsibility.

Field
Responsibility Name
Field Value
XX_General Ledger
Application
Responsibility Key
Menu
Data Group
Application
Request Group
Application
General Ledger
XX_GL
GL_SUPERUSER
Standard
General Ledger
GL Concurrent Program Group
Oracle General Ledger
Accept the defaults for all other fields.
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Note: As we have assigned GL_SUPERUSER menu to our XX General Ledger responsibility so to

which user this responsibility will be assigned that user will be General Ledger Super User.
Through out this document we will use single user name XX USER and will assign all
responsibilities to this user. So user XX USER will be super user of all modules.
2. Defining a New User and attach with the responsibility

2.1.
Open the User window from the System administrator responsibility.

Sys Admin: Security > User > Define
2.2.
Field
Field Value
User Name
Description
Password
XX_USER
XX_User
Vision (Enter two times)
In the Responsibility Tab region, enter the following information

Responsibility
XX_General Ledger
System Administrator
Application
System Administration
Security Group
Standard
Standard
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2.3.
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Accept the default values for all other fields
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2 - Chart of Accounts
Segments:
We will create the following three segments in our accounting flexfield (AFF),
Segment
Company
Cost Center
Natural Account
Qualifier
Balancing segment
Cost Center segment
Natural Account Segment
1. Define Value Sets

To define value sets login as General Ledger,
General Ledger : Setup > Financials > Flexfields >Validation > Sets
1.1. Company
Field Name
Value Set Name
Description
Security Type
List Type
Format Type
Maximum Size
Uppercase only
Validation type
Value
XX_Company
XX_Company
Non-Hierarchical Security
List of values
Char
2
Yes
Independent
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1.2. Cost Center/ Department

Field Name
Value Set Name
Description
Security Type
List Type
Format Type
Maximum Size
Uppercase only
Validation type
Value
XX_Cost Centre
XX_Cost Centre
List of values
Char
3
Yes
Independent
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1.3. Accounts
Field Name
Value Set Name
Description
Security Type
List Type
Format Type
Maximum Size
Uppercase only
Validation type
Value
XX_Accounts
XX_Accounts
List of values
Char
4
Yes
Independent
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3 - Accounting Flexfield
1. Defining the flexfield
1.1.
Open the Key Flexfield segments window.

General Ledger : Setup > Financials > Flexfields > Key > Segments
1.2.
1.3.
1.4.
Use the (Icon) Find in the Tool bar or use the Menu Bar View > Find to select the
Accounting flexfield structure
Field Name
Application
Value
General Ledger
Title
Position your cursor in the Structure Code field and select the green+ icon to insert a
new record.
Enter the following information:
Code
XX_AFF
Title
XX AFF
Description
XX_Accounting Flexfiled
View Name
XX_AFF_VIEW
Note: Use only Characters, Numerals and underscore while entering a view name.
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Note: You can select Segment Separator from the LOV. Here we have selected Period(.).
1.5.
1.6.
Save the work and click (Button) Segments to define the segments.
Enter the following information.
Name
Company
Cost Centre
Accounts
Window prompt
Co
CC
ACCT
Column
Segment 1
Segment 2
Segment 3
Value Set
XX_Company
XX_Cost_Centre
XX_Accounts
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Note: In the value set column you are attaching the value sets created above.
2. Additional information for Company segment. (Button) Open

2.1.
2.2.
2.3.
2.4.
Click (Button) open in the above screen to provide some additional company segment
information.
Enable the Security (Other wise the flexfield security rules will not work)
Accept the defaults for all other fields
Repeat the above steps for all the other 3 segments (Button) Open
3. Flexfield Qualifiers
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3.1.
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To add the Flexfield Qualifiers, save the segment and then select the (Button) Flexfield
Qualifiers to check the Enabled box on the corresponding qualifier.
Flexfield Qualifier
Company
Balancing
Cost Center
Cost center
Account
Natural Account
Note: Repeat the above step for Cost Center and Account.
3.2.
3.3.
Close the segment Summary windows.

Enable the following options in the Key Flexfield Segment window
Allow Dynamic Inserts
Yes
Cross Validation Rules
Yes
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3.4.
3.5.
3.6.
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Freeze the flexfield definition by selecting the Freeze flexfield definition Check Box on
the key flexfield segments windows and select ok to the warning message.
Select (Button) Compile and select the Ok button to the warning message. Select the
OK button for all the three messages.
View the requests status in the requests screen by clicking the menu View> Requests
> Find (Button).
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4 - Filling Value Sets

After creating value sets now we will populate those value sets with data.
1. Open the segment Values window.
General Ledger : Setup > Financials > Flexfields > Key > Values
2. Select key flexfield in the Find Values by region
3. Select the following information from the list of values and select the find button.
Application
Title
Structure

XX AFF
4. In the segment values window, Title and structure will default in

5. Verify in the Independent Segment field, that the company segment appears. If not, use
the up and down arrows to move between the segments until you locate the company
segment.
1. Company Segment Values

1.1.
In the values, Effective tab, enter following information for the company segment.
Ensure you tab through all fields.
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Value
Description
Enabled
Parent
00
01
02
03
10
Unspecified
Corporate
Bangalore
Islamabad
Total
Company
Yes
Yes
Yes
Yes
Yes
Yes
Qualifiers: Allow
budgeting/ posting
Yes, Yes
Yes, Yes
Yes, Yes
Yes, Yes
No, No
Note: Make sure that you have given the appropriate qualifiers and Define Child Ranges
button will only be active when you will mark the value as Parent by checking check box.
1.2.
1.3.
To define parent child hierarchies, in the segment values window, place your cursor in
the respective parent segment value (10)
Select (Button) Define Child ranges
Enter the following information
Parent
Value
From account
Low
10
00
To
account
High
09
Child Value only or

Parent values only
Child Values only
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2. Cost Center Segment Values

2.1.
2.2.
Place the cursor in the Independent segment field and down arrow to Cost Center.
Enter the following information for the Cost Center segment.
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Value
Description
000
001
002
003
004
005
100
Unspecified
Corporate
Finance
Administration
Marketing
Production
Total Department
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Parent
Enabled
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Qualifiers: Allow
Budgeting / Posting
Yes, Yes
Yes, Yes
Yes, Yes
Yes, Yes
Yes, Yes
Yes, Yes
No, No
Note: Make sure that you have given the appropriate qualifiers
2.3.
2.4.
2.5.
the respective parent segment value (100)
Parent
Value
100
From
account
Low
000
To account
High
Child Value only or

Parent values only
999
Child Values only
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3. Account Segment Values

3.1.
3.2.
Place the cursor in the Independent segment field and down arrow to Account.
Enter the following values for the Account segment.
Value
Description
Parent
Budget/Post
0000
1000
1001
1002
1003
1004
1005
1006
Unspecified
Total Liabilities
Capital Account
Retained Earnings
Sundry creditors
Rent payable
Salary and wages payable
Provision for depreciation
No
Yes
Yes, Yes
No, No
Yes, Yes
Yes, Yes
Yes, Yes
Yes, Yes
Yes, Yes
Yes, Yes
Account
Type
Expense
Liability
Ownership
Ownership
Liability
Liability
Liability
Liability
1007
1008
1009
1010
1011
1012
1013
1014
1015
2000
2001
Provision for bad debts

Accrued Expenses
Future dated payment
Cost of removal Clearing
Intercompany Payables
Deferred Depreciation Reserve
Payables Suppliers
Tax Payable
Unearned Revenue
Total Assets
Sundry debtors
Yes, Yes
Yes, Yes
Yes, Yes
Yes, Yes
Yes, Yes
Yes, Yes
Yes, Yes
Yes, Yes
Yes, Yes
No, No
Yes, Yes
Liability
Liability
Liability
Liability
Liability
Liability
Liability
Liability
Liability
Asset
Asset
Yes
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2002
2003
2004
2005
2006
2007
2008
2009
2010
2011
2012
2013
2014
Cash
Building
Vehicle
Computers
Machinery
Cash Clearing Account
Proceeds of Sale Clearing
Intercompany Receivables
Depreciation Adjustments
Asset Clearing Account
Prepayments
Receivable Factoring/Remittance
Other Receivables
Yes,
Yes,
Yes,
Yes,
Yes,
Yes,
Yes,
Yes,
Yes,
Yes,
Yes,
Yes,
Yes,
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Asset
Asset
Asset
Asset
Asset
Asset
Asset
Asset
Asset
Asset
Asset
Asset
Asset
2015
2016
Autoaccounting Clearing
Unbilled Receivables
Yes, Yes
Yes, Yes
Asset
Asset
2017
3000
3001
3002
3003
3004
3005
4000
4001
4002
4003
4004
4005
4006
4007
4008
4009
4010
4011
4012
4013
Allowance for Bad Debt

Total Revenue
Sales Training
Discount Received
Realized Gain Account
Unrealized Gain Account
Sales Consulting
Total Expenses
Sales Expense
Rent Expense
Employee headcount
Salary Expenses
Depreciation - Building
Depreciation - Vehicle
Depreciation - Computers
Depreciation - Machinery
Bad debts
Suspense Account
Intercompany account
Purchase Account
Square Feet
Yes, Yes
No, No
Yes, Yes
Yes, Yes
Yes, Yes
Yes, Yes
Yes, Yes
No, No
Yes, Yes
Yes, Yes
Yes, Yes
Yes, Yes
Yes, Yes
Yes, Yes
Yes, Yes
Yes, Yes
Yes, Yes
Yes, Yes
Yes, Yes
Yes, Yes
Yes, Yes
Asset
Revenue
Revenue
Revenue
Revenue
Revenue
Revenue
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
4014
4015
4016
4017
Unrealized Loss Account

Realized Loss Account
Cumulative Translation Adjustment
Traveling Expense
Yes,
Yes,
Yes,
Yes,
Expense
Expense
Expense
Expense
Yes
Yes
Yes
Yes
Yes
Yes
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4018
4019
4020
4021
4022
4023
4024
4025
4026
4027
4028
9999
3.3.
3.4.
3.5.
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Bank Charges
Bank Errors
Freight
Gain on retirement Proceeds of Sale
Loss on retirement Proceeds of Sale
Gain on retirement Cost of removal
Loss on retirement Cost of removal
Gain on retirement Net Book value
Loss on retirement Net Book value
Deferred Depreciation expense
Rounding
Total Accounts
Yes
Yes, Yes
Yes, Yes
Yes, Yes
Yes, Yes
Yes, Yes
Yes, Yes
Yes, Yes
Yes, Yes
Yes, Yes
Yes, Yes
Yes, Yes
No, No
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
the respective parent segment value.
Enter the following information for all the 4 parent values
Parent
Value
From account
Low
To account
High
Child Value only or

Parent values only
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1000
2000
3000
4000
1001
2001
3001
4001
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1999
2999
3999
4999
Child
Child
Child
Child
Values
Values
Values
Values
only
only
only
only
Reconciliation Flag: GL Entry reconciliation is a set of windows and reports that let you
selectively cross-reference transactions in General Ledger.
Control Accounts: A Control account is used for control of segment value usage ie, a
segment value qualified with control value is available for entry from sub ledgers only and
not available for GL module. Therefore you cannot use the segment value qualified with
control value directly from GL.
Metalink Note
This is a documentary bug see 2706521 GL ACCOUNTS MARKED AS 'GL CONTROL
ACCOUNT' COULD BE ENTERED IN JOURNAL.
Corrected text:
Replaced the following sentence on page 2-25 of the Global
User Guide:
"You
cannot
access
control
accounts
from
a
responsibility, and you cannot enter amounts for control
General Ledger Enter Journals window." with "You should not
control accounts in the Oracle General Ledger Enter Journals window."
Accounting Engine
General
Ledger
accounts in the
enter amounts for
4. Upload using DataLoad

If you are not interested to manually enter the account segment values then perform the
following steps and all the values will be uploaded automatically.
4.1.
Download DataLoad V4 - Classic from the following link,

http://www.dataload.net/
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4.2.
4.3.
4.4.
4.5.
4.6.
4.7.
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Install the software on your windows machine.

Login to Oracle Applications, switch to General Ledger responsibility and open the
Segment Values form.
Open DataLoad application and open the file Oracle Applications 11i - GL Chart of
Account.dld.
Check the Window field values as here the value is Oracle Applications Vision if
yours is different they select from the list.
Command Group is 11i.
Now place the cursor in the first cell and the values will be displayed in the R1:C1 in our
case the displayed value is 0000.
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Switch to Oracle Applications form and place the cursor in the value field.
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4.9.
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Once again switch to DataLoad application and placing the cursor in the first cell click
button menu Send data to form
or Menu: Tools > Send Data.
4.10. Select Load all cell, command Group and Window Name if any one is yet not selected or
blank.
4.11. Here is the data transferring with progress bar.
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Warning: Do not click anywhere with mouse or press any key. Just keep away from the PC till
the following dialog box appears.
4.12. All the records imported as shown below.
4.13. Save the data.
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5 - Accounting Calendar
1. Define Period Types
1.1.
Open the Period Types window.

General Ledger : Setup > Financials > Calendars > Types.
1.2.

Period
Type
XX_Period
Type
Periods Per
year
13
Year
Type
Calendar
Description
One year calendar with an
adjusting period
2. Defining an Accounting Calendar

2.1.
Open the Accounting Calendar window.

General Ledger : Setup > Financials > Calendars > Accounting
2.2.
Define an accounting calendar with the following information:

Enter a name and description to your accounting calendar XX_Calendar
Enter the following information for your thirteen period calendars.
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Prefix
Type
Year
Qtr
No.
From
To
Name
JUL
XX_Period Type
2007
01-JUL-2006
31-JUL-2006
JUL-06
AUG
XX_Period Type
2007
01-AUG-2006
31-AUG-2006
AUG-06
SEP
XX_Period Type
2007
01-SEP-2006
30-SEP-2006
SEP-06
OCT
XX_Period Type
2007
01-OCT-2006
31-OCT-2006
OCT-06
NOV
XX_Period Type
2007
01-NOV-2006
30-NOV-2006
NOV-06
DEC
XX_Period Type
2007
01-DEC-2006
31-DEC-2006
DEC-06
JAN
XX_Period Type
2007
01-JAN-2007
31-JAN-2007
JAN-07
FEB
XX_Period Type
2007
01-FEB-2007
28-FEB-2007
FEB-07
MAR
XX_Period Type
2007
01-MAR-2007
31-MAR-2007
MAR-07
APR
XX_Period Type
2007
10
01-APR-2007
30-APR-2007
APR-07
MAY
XX_Period Type
2007
11
01-MAY-2007
31-MAY-2007
MAY-07
JUN
XX_Period Type
2007
12
01-JUN-2007
30-JUN-2007
JUN-07
ADJ
XX_Period Type
2007
13
30-JUN-2007
30-JUN-2007
ADJ-07
Adj.
Period
Enable
Note: Adjusting period is the period, where you are going to pass all the adjusting entries during
the year-end.
2.3.
On saving the following window will appear.
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2.4.
2.5.
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Select Current in the Decision Box.

Navigate to the request window
General Ledger: View > Request (Button) Find (Button) Output
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6 - Define / Enable
currency
1. Define Currency
1.1.
Open the Defining / Enabling currencies window

General Ledger : Setup > Currencies > Define
1.2.
Use the (Icon) Find in the Tool bar or use the Menu Bar: View > Find to select the
Currency which you wish to use.
Code
PKR
INR
Name
Pakistan Rupee
Indian Rupee
Note: Scroll to right and make sure that the Enabled check box is enabled for the respective
currency
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7 - Creating a Set of Books

1. Define a Set of Books
1.1.
Open the set of Books window.

General Ledger : Setup > Financials > Books > Define
Field
Field Value
Name
Short Name
Description
Chart of Accounts
XX_Set of Books
XXSOB
XX_Set of Books
XX_Accounting Flexfield
Functional Currency
Calendar Name
Future Periods
INR
XX_Calendar
1
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1.2.
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Enter Translation Adjustment account 01.001.4016
Note: Future period is a period in which you can enter journal entries but cannot be posted. If
the Open period is JUL-07, your Future entry period is AUG-07, as per the calendar you
defined.
1.3.
1.4.
1.5.
Select the (Tab) Closing.

Enter the following account as the Retained Earnings account 01-001-1002
Review the details in the tabbed region
2. Assign a Set of Books to your Responsibility

1.1.
From the system administrator responsibility, open the find System Profile values
window.
Sys Admin: Profile > System
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1.2.
1.3.
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Enable the Responsibility check box and select the responsibility XX_General Ledger
Enter Profile name as GL Set of books name and (Button) Find
A new window named System Profile values will be opened. In the System profile values
window, Place your cursor in the responsibility field and select the Set of Books (XX_Set
of Books) you defined form the List of values
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8 - First Time Login and

Period Opening
1. Login
1.1.
Close all the windows and log in with this new created user.
Field Name
User Name
Password
Value
XX_User
Vision
(Button) Login
1.2.
Enter the following details

Field Name
Old Password
New Password
Repeat new password
Value
Vision
Vision1
Vision1
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Click (Button) Apply
2. Period Opening
2.1.
2.2.
Select XX General Ledger Responsibility from the above window.

Open the period opening window
General Ledger: Setup > Open /Close
2.3.
Enter your first period which you have defined in your calendar e.g. JUL-06
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Select the (Button) Open and select Yes in the message Box.
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9 - Journal Sources &

Categories
1. Defining Journal Sources
1.1.
Navigate to the Journal Sources window

General Ledger: Setup > Journal > Sources
1.2.
1.3.
Enter the name and description for the new journal source
Enable the following check boxes
Name
Description
Import Journal references
Freeze journals
Require Journal Approval
XX_Journal Source
XX_Journal Source
Yes
No
No
Import Journal References: Yes (This will enable you to drill down to the transaction
in the sub ledger application.)
Freeze Journals: No (Changes will be allowed to journals transferred to General Ledger)
Require Journal Approval: No (Do you want to enable the journal approval process)
Accept the roll date: This is used for Average Balance processing.
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2. Defining Journal Categories

2.1.
Navigate to the Journal Categories window.

General Ledger : Setup > Journal > Categories
2.2.
Enter the name and description for the new category

Name
Description
XX_Journal Category
For demonstration purpose.
Note: When you pass a journal entry, you can select the above journal category.
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10 - Document Sequences
To assign voucher numbers/document numbers Oracle applications provided document
sequences. Document sequences maintain audit trails and even if document is deleted Oracle
Applications keep the audit record of the document. In order to implement document sequences
in Oracle Applications (here we will address only Oracle General Ledger) the following steps need
to be performed.
1.
2.
3.
4.
Enable Sequences
Define
Categories
Assign
1. Enable Sequences
1.1.
Login as System Administrator.

System Administrator: Profile > System
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Levels
Site
Application
Responsibility
User
Server
Organization
Suggestion
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Description
This field displays the current value, if set, for all users at the
installation site.
This field displays the current value, if set, for all users
working under responsibilities owned by the application
identified in the Find Profile Values block.
This field displays the current value, if set, for all users
working under the responsibility identified in the Find Profile
Values block.
This field displays the current value, if set, for the application
user identified in the Find Profile Values block.
This field displays the current value, if set, for the server
identified in the Find Profile Values block.
This field displays the current value, if set, for the
organization identified in the Find Profile Values block.
You should set site-level default values for any required
options after installation of an application. If you do not
assign a particular profile option at any of the levels, that
option does not have a default value and may cause errors
when you use forms, run reports, or run concurrent
requests.
Note: As we have selected Always Used so now you will have to create and assign sequences for
each category you will use while creating Journal Transactions. If you are not interested to create
all sequences then you can select Not Used and then no sequence number will be assigned.
1.2.
For demonstration purpose we have set Sequential Numbering at Responsibility level so

other users should not have any effect.
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2. Define Sequence
2.1.
After enabling sequence for General Ledger at Responsibility level now we will define
Sequence.
System Administrator: Application > Document > Define
Name
Application
Effective From
Type
Message
Initial Value
XX_JV_SEQ
General Ledger
Current Date / or your effective date
Automatic
Yes (A message will be displayed)
Default 1
Type : Be careful before setting Type as later you will not be able to change it.
Type
Automatic
Description
Sequentially assigns, by date and time of creation, a unique number to
each document as it is generated.
Manual
Manual numbering requires a user to assign a number to each document

before it is generated.
3. Document Categories
3.1.
Now to define document categories open the categories form,

System Administrator: Application > Document > Categories
Application
General Ledger
Code
246 (Unique code)
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Name
Description
Table Name
XX_Journal Category
For demonstration purpose only.
GL_JE_HEADERS (for GL sequences)
Note: The code must be unique and you can also use your own naming convention like XX123
etc.
4. Sequence Assignment
4.1.
For sequence assignment which is the last step open Assign form,
System Administrator: Application > Document > Assign
Application
Category
Set of Books
Method
General Ledger
XX_Journal Category
XX_Set of Books
Manual
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Methods
Automatic
Manual
4.2.
4.3.
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Description
Automatic is used when a concurrent process (e.g., an external
program) enters transaction data into an Oracle Application,
which generates documents.
Manual is used when a document is manually entered using a
form in an application.
We have selected Manual as we will enter Journal from the Journal form.
Click Assignment Tab.
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4.4.
4.5.
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Enter Start Date.

After entering Start Date enter End Date if you would like to End Sequence on a specific
date else go to the Sequence field.
Enter XX_JV_SEQUENCE we created in the step above.
5. Enter a Journal
5.1.
Switch responsibility to XX General Ledger.

General Ledger: Journals > Enter > Button [New Journal]
5.2.
The following error may appear this is as default category is Adjustment and we have
not assigned any sequence to it.
5.3.
You can proceed by pressing BUTTON OK but if you want to avoid this message for
future then we need to assign default category to XX_Journal. Otherwise you can skip
next 4 steps and directly go to enter journals.
5.4.
Switch to System Administrator responsibility,

5.5.
Search profile value Journals: Default Category.
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5.6.
We will not change the application only our own responsibility XX General Ledger to
category XX_Journal Category.
5.7.
Save data and switch back to General Ledger responsibility & enter following data,
Period
Effective Date
Category
Reverse Method (Set from
Category)
Opened Period (AUG-06)

XX_Journal Category (It will be default as per
our above configuration)
Switch Dr/Cr: General Ledger creates your
reversing journal by switching the debit and
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01.001.4012 Purchase Account

01.001.2002 Cash
5.8.
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credit amounts of the original journal entry.

This method is often used when reversing
accruals.
Change Sign: General Ledger creates your
reversing journal by changing the sign of your
original journal amounts from positive to
negative. This reversal method is often used
when reversing journals to correct data entry
mistakes.
Debit = 500
Credit = 500
Save the Journal.
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11 - Inter-Company Setup
1. Intercompany Balancing setup
Prerequisites
1.
2.
3.
4.
5.
1.1.
Set of books.
Enable Balance Intercompany Journal in the Set of Books window.
Journal entry sources.
Journal entry categories.
Define your intercompany segment (Optional).
Enable the Balance Inter Company journals in set of books form
1.2.
(Tab) Journaling and enable the Balance Inter company Journal check box
1.3.
Open the Inter Company accounts window and setup the following for intercompany
balancing.
General Ledger : Setup > Accounts > Intercompany
1.4.
Select the default options tab to enter company line information.
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Field Name
Source
Category
Balance by
1.5.
1.6.
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Value
XX_Journal Source
XX_Journal Category
Summary
(Tab) Clearing Company Usage, select the Many to Many Intercompany Transactions
only
Dynamic Prompt (Co)
Due from Account
Due to Account
01
02
All Other
01.001.4011
02.001.4011
00.000.4011
01.001.4011
02.001.4011
00.000.4011
4011 is the account segment value for intercompany
Note: The All Other is default defined value to be used for all other transactions. While entering
this you will have to press TAB in the Co field (dont use LOV).
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1.7.
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(Tab) Default, Select the Default Balancing Account
Note: It is compulsory that we have to set up intercompany accounts for source Other and
Category Other Pass an intercompany journal and see the effect.
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12 - Flexfield Security
1. Define Flexfield Security Rules
1.1.
Open the Define Flexfield Security Rule window.

General Ledger : Setup >Financials >Flexfields >Key >Security >Define
1.2.
Select the following information from the List of values and (Button) Find
Field Name
Application
Flexfield Title
Structure
Segment
1.3.
Information
General ledger
XX_AFF
Cost Center
Make sure that your independent segment is Cost Centre, and then enter the following
information as shown, below the security rules region.
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Note: First you will have to include all the range and then exclude as shown above.
1.4.
1.5.
Save the information.

Select (Button) Assign, and enter the following.
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Note: You have to compulsory log out and log in to the application. Then only the flexfield
security rule will apply.
Just to test if the security applied or not and security applied as shown above 004 is not
displayed.
2. Define Cross validation Rules

1.1.
1.2.
Open the cross- validation rules window.

General Ledger : Setup > Financials > Flexfields > Key > Rules
Use the (Icon) Find in the Tool bar or use the Menu Bar View > Find to select the
following
Field Name
Information
Application
General ledger
Flexfield Title
Structure
XX_Accounting Flexfield
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Enter the following information in the above screen.

Description = Account 1001 valid only with CC 001 (i.e., Capital account can be used
only with the corporate dept.)
Note: You have to compulsory log out and log in to the application. Then only the Cross
Validation rule will take effect.
3. Creating Short hand Aliases

1.4.
Open the Shorthand Aliases window.

General Ledger : Setup > Financials > Flexfields > Key > Aliases
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1.5.
Use the (Icon) Find in the Tool bar or use the Menu Bar View > Find to select
following
Field Name
Application
Flexfield Title
Structure
1.6.
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Information
General ledger
XX_AFF
You can also retrieve the above information using the query mode (F11 and Alt +
F11)
Enter the information as below
Note: When you are enabling the short hand aliases for the first time you have to unfreeze and
freeze the flexfield again. Also compile the flexfield.
1.8.
Open the Key flexfields Segments window.

General Ledger : Setup > Financials > Flexfields > key > Segments
1.9. Clear the freeze Flexfield Definition checkbox. Select OK when message box appears.
1.10. Select the freeze Flexfield Definition checkbox. Select OK when message box appears.
1.11. Click (Button) Compile and select OK for the 2 messages
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General Ledger
Journals
Unit - 2GL
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13 - Creating journal entries

1. Journal Entry for recording purchases
Pass a journal entry for purchase of 2 sets of computers for Rs. 85,000, of which, Rs.5000 has
been paid by cash and the reminder will be carried as a liability over the following year.
1.1.
Open the find Journals window.

General Ledger : Journals > Enter (Button) New Batch
1.2.
1.3.
1.4.
Name your journal batch XX_Computer purchases and sales for the latest open period
(JUL 06)
Enter 220,000 in the optional control total field
Select the (Button) Journal to open the journal window
1.5.
1.6.
1.7.
Name your first journal entry XX_Computer purchases.

Optionally enter a description.
Enter the journal entry as shown below
Journal
Period
Category
Effective Date
Currency
1.8.
XX_Computer purchases
JUL-06
Purchase Invoices
Accept the default date
PKR / INR (which is your currency)
Enter the following journal lines

Line
10
20
Account
01-001-4012 (Purchase a/c)
01-001-2002 (Cash a/c)
Debit
85,000
Credit
5000
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01-001-1003 (Sundry Creditors)
80,000
1.9.
Save your work. Select Yes in the decision Box that appears asking you: There is a
control total violation
1.10. Place your cursor in the field Journal and press the down arrow key to enter the second
journal of Category Revenue.
2. Journal Entry for recording sales

Pass a journal entry for sales of 2 sets of computers for R.S. 135,000.
2.1.
2.2.
Name the Journal entry XX_Computer Sales

Journal
XX_Computer Sales
Period
Category
Effective Date
Currency
JUL-06
Revenue
Accept the default date
PKR / INR (which is your currency)

Line
10
20
Account
01-001-2001 (Sundry debtors)
01-001-3001 (Sales)
Debit
135,000
Credit
135,000
Save your work and close the Journals window.

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2.3.
2.4.
In the Batch window, arrow down in the Batch name field to start a new Batch.
Name the new journal batch XX_Employee statistics for the latest open period.
2.5.
2.6.
2.7.
2.8.
Select the Journals button.

Name the journal entry XX_Employee Headcount.
Enter Headcount for the Journal Category.
Choose the STAT Currency.
Line
10
20
30
2.9.
Account
01-001-4003
01-002-4003
01-003-4003
Debit
100
150
100
Credit
Save your work. Answer yes in the decision box to the message the debit total does
not equal the credit total.
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3. Posting Journals
There are three methods of posting:
1. Batch Posting
2. Manual Posting
3. Auto Posting
3.1. Batch posting

General Ledger : Journals > Post
A request will be submitted so check the status of your request in the requests window. Here is
the output of request showing no error.
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3.2. Manual posting

General Ledger : Journals > Enter > (Button) Post
3.3. Automatic posting

3.3.1.
3.3.2.
Enabling Auto Posting

Auto posting is a function, which is used to automatically post the journals imported
from the sub ledgers.
Navigate to the Autopost window
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General Ledger: Setup > Journal > Autopost

3.3.3.
3.3.4.
Enter criteria set name for the Autopost criteria XX_Autopost

Priority
1
2
3
4
5
3.3.5.
3.3.6.
3.3.7.
3.3.8.
3.3.9.
3.3.10.
Source
Payables
Receivables
Assets
Purchasing
Inventory
Category
All
All
All
All
All
Balance Type
All
All
All
All
All
Period
All
All
All
All
All
Go to (Button) Submit Autopost to post any pending journals meeting the criteria
specified. We can also schedule the autopost thru (Button) Schedule Autopost.
In case of transferring an Invoice from Payables subledger, we have to follow the
following steps.
Enter an Invoice
Approve the Invoice
Create Accounting for the Invoice
View the Accounting
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3.3.11. Run the Payable transfer to GL concurrent.

3.3.12. Run the Journal import process along with the above concurrent
3.3.13. We can either run the autopost thru the (Button) Submit Autopost or schedule it
thru (Button) Schedule Autopost for the imported journal, so that manual posting
of journal is not required.
4. Perform Account Inquiry

4.1.
Open the Account Inquiry window.

General Ledger : Inquiry > Account
Accounting period field
Currency
Primary balance type
Enter From JUL-06 To JUL06

PKR / INR
Actual
4.2.
Enter 01-001-2001 (Sales Account) in the Accounts region
4.3.
Select the (Button) Show Balances
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Select Journal details button
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Select Show Full Journal button and the following detail will be appeared.
5. View Accounting using T-Accounts

5.1.
Navigate to the Journal Enter window

General Ledger : Journals > Enter
5.2.
5.3.
5.4.
Select the Find button

Place cursor on the journal you choose.
From menu bar select Tools > T accounts
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Accept the default values

5.5.
5.6.
In the options window, select (Button) T accounts.

View the entry in T- Account format
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5.7.
Select activity summary button from the T Accounts window
5.8.
5.9.
5.10.
5.11.
View the activity summary information for this journal entry.

To change view select options.
In Organize By region select Account and Sub-Account from drop down list
Select activity Summary and view.
6. Review Journal
6.1.
Navigate to the Journal Enquiry window

General Ledger : Inquiry > Journal
6.2.
In the Source field select Payables.
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6.3.
Select the Find button.
6.4.
In the Journal entry inquiry window place cursor on the required journal and select
(Button) Review Journal.
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6.5.
Place your cursor in any line and click Line Drilldown (button) or Tools > Line
Drilldown.
6.6.
Click Show Transaction (button) and the relevant invoice will be displayed.
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Click Overview for further detail.
Note: The line Drilldown will be enabled if the source of journal is any of the following sub
ledgers,
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1.
2.
3.
4.
5.
6.
7.
6.8.
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Oracle Receivables
Payables
Assets
Projects
Purchasing
Inventory
Work in Process (WIP)
In the payables Accounting window, select the show transactions button

In the payables Accounting window scroll to view information and select the (Button)
View Invoice
7. Journal Reversal
Journal entry can be reversed either manually or automatically
7.1.
Manual Journal Reversal
7.1.1.
7.1.2.
7.1.3.
7.1.4.
7.1.5.
7.2.
We can reverse a journal batch or even a single journal

Reversing a Journal Batch, Navigate to the Reverse Batch window
Journal > Enter > (Button) Reverse Batch, this will create an unposted
reversal entry.
Reversing a single Journal entry, Navigate to the Reverse Journal window
Journal > Enter > (Button) Review Journal (Button) Reverse Journal, this will
create an unposted reversal entry.
Automatic Journal Reversal
We can automate the journal reversal based on a predefined criterion

Automatic Journal Reversal can be run by two ways,
1. Running a concurrent (Program Automatic Reversal)
2. Setting a profile option to Yes and at the same time open the next period
7.2.1. Running a concurrent named Program Automatic Reversal
7.2.1.1.
Create a journal category

7.2.1.2.
e.g. XX_Journal Category
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Create the above Journal Category as the default journal category by

switching the responsibility from General Ledger user to System
Administrator,
7.2.1.4.
Profile Name: Journals: Default Category
Note: Here we will select User so it will only effect XX_USER only.
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7.2.1.5.
7.2.1.6.
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Switch the responsibility to General Ledger

Setup the journal reversal criteria
General Ledger : Setup > Journal > Auto Reverse
Method
Reversal period
Auto Reverse
Auto Post Reversal
7.2.1.7.
7.2.1.8.
Change Sign
Next period
Yes, (this will reverse the entry)
Yes, (this will also post the reversed entry, You can also disable
this option so that you can manually post the reversed journal.)
Create and post a Journal entry that will be reversed automatically. Make sure
that the journal entry is being passed in the Journal Category created in Step
No. 1 (XX_Journal Category)
View the request
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General Ledger : Reports > Request > Standard Select Single Request (Button) OK
7.2.1.9. Report Name = Program Automatic Reversal
7.2.1.10. View the request, You will be getting a list of journal entries reversed, After
this report is over one more concurrent will be triggered i.e., Posting. The
concurrent Posting will be run only if we have checked the Auto post
Reversal box, which will list the number of reversal entries posted.
7.2.2. Setting a profile option to Yes and at the same time open the next period
7.2.2.1.
Create a journal category

7.2.2.2.
e.g. XX_Journal Category
7.2.2.3.
Setup the journal reversal criteria

General Ledger : Setup > Journal > Auto Reverse
Method
Change Sign
Reversal period
Auto Reverse
Auto Post Reversal
Next period
Yes, (this will reverse the entry)
Yes, (this will also post the reversed entry, You can also disable this option
so that you can manually post the reversed journal.)
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7.2.2.4.
7.2.2.5.
7.2.2.6.
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Enter and post a Journal entry that will be reversed automatically. Make sure
that the journal entry is being passed in the Journal Category created in Step
No. 1
Set the profile option GL: Launch AutoReverse After Open Period to YES
Switch the responsibility from GL user to System administrator.
7.2.2.7.
Open the next period

Setup > Financials > Open/Close
7.2.2.8.
This process initiates the following three Concurrent programs
1. Open Period Program

2. Program Automatic Reversal
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3. Program Post Journals

7.2.2.9.
View the above 3 requests to ensure that it completes normal
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14 - Advanced Journal
Entries
1. Creating Recurring Journal
1.1.
Enter a journal entry by debiting the Sundry debtors and crediting the Sundry creditors
entry
General Ledger : Journal > Enter
Category = Adjustment
Line
Account
Debit
10
20
01-001-2001 (Sundry Debtors)

01-001-1003 (Sundry Creditors)
100,000
Credit
100,000
You are passing this entry to keep a balance in the Accounts Receivable accounts, while defining
formula journal entry; system will calculate bad debts as a percentage on sundry debtors.
1.2.
1.3.
Save your journal entry.

Click on the (Button) Post
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Open the Define Recurring journal formula window.

General Ledger : Journals > Define > Recurring
1.5.
1.6.
In the Batch field of the Recurring Batch region, enter XX_Recurring Batch.
In the Journal field of the Journal entry enter as follows
Journal
Category
Currency
1.7.
1.8.
XX_Salary expense
Payroll
PKR / INR
Select (Button) Lines to open the journal entry line window.

Enter department wise salary account.
Line
10
20
30
40
Account
01-001-4004
01-002-4004
01-003-4004
01-004-1008
Line Description
Salaries Expense
Salaries Expense
Salaries Expense
Accrued Payroll
1.9.
After completing Line 10, place the cursor in the Line number field and use the down
arrow on the keyboard to enter the next line. This information should not be entered in
the formula region.
1.10. Save your work and close the journal entry line window.
1.11. Name your second Journal entry as XX_Depreciation adjustments. Select the
depreciation adjustment category and your functional currency.
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1.12. Select the Lines button. And enter journals the following journals
Line
Account
Line Description
Step
10
20
30
40
50
01-001-4005
01-001-4006
01-001-4007
01-001-4008
01-001-1006
Depreciation - Building
Depreciation - Vehicle
Depreciation - Computers
Depreciation - Machinery
Provision for depreciation
1
1
1
1
1
Operato
r
Enter
Enter
Enter
Enter
Enter
Amt
2000
3000
4000
5000
-14000
Note: Positive amounts will be debited and negative amount will be credited
1.13. Save your work and close the journal entry line window and go back to the Define
Recurring journal formula window.
1.14. Place your cursor in the Journal field of the journal entry region, and press the down
arrow to add the next journal
1.15. Name your last journal entry as XX_Bad Debt expense, select the category as
adjustment and your functional currency,
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1.16. Select lines button and enter details as below.
1.17. Place your cursor in the Line field, and use the down arrow key to enter to the next line
(offsetting line 9999)
Line
9999
Account
01-001-4009 (Bad Debts Account)
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1.18. Save your work.

1.19. Open the Generate Recurring journals window.
General Ledger : Journals > Generate > Recurring
1.20. Select your batch and enter the latest open period in the period field.
1.21. Select (Button) Generate and note your concurrent request ID. In my case the request
number is 2830514. Wait for your request to finish.
1.22. Open the find journals window.
General Ledger : Journals > Enter > (Button) Find
1.23. Query on your journal batch name XX_Recurring journals and select Find.
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1.24. Select the salary expense journals and select Review journal,
1.25. Now enter the amounts for salary expenses as follows
Line
Journal 1: Salary expense
Debit
Credit
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10
20
30
40
01-001-4004
01-002-4004
01-003-4004
01-001-1005
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(Salary Expense of dept 001)

(Accrud Expenses)
30,000
50,000
70,000
150,000
1.26. Save your work and close the journals window to go back to the enter journals window.
1.27. Open the Post journals form
General Ledger : Journals > Post
1.28. When the find journal Batches window opens, query your batch.
1.29. Select your batch and select (Button) Post
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15 - Interface
In Oracle Applications if you need to upload data from your legacy systems then the only way is to
upload/insert data I n the Interface table of the respective module. So no direct insert or update in
the core tables. The interface table of GL is named as GL_INTERFACE and it contains 129
columns. This count may be different in different versions of Oracle Applications.
1. Interface Table Structure

GL_Interface Table
Name
Null?
Type
STATUS
NOT NULL
VARCHAR2(50)
SET_OF_BOOKS_ID
NOT NULL
NUMBER(15)
ACCOUNTING_DATE
NOT NULL
DATE
CURRENCY_CODE
NOT NULL
VARCHAR2(15)
DATE_CREATED
NOT NULL
DATE
CREATED_BY
NOT NULL
NUMBER(15)
ACTUAL_FLAG
NOT NULL
VARCHAR2(1)
USER_JE_CATEGORY_NAME
NOT NULL
VARCHAR2(25)
USER_JE_SOURCE_NAME
NOT NULL
VARCHAR2(25)
CURRENCY_CONVERSION_DATE
DATE
ENCUMBRANCE_TYPE_ID
NUMBER
BUDGET_VERSION_ID
NUMBER
USER_CURRENCY_CONVERSION_TYPE
VARCHAR2(30)
CURRENCY_CONVERSION_RATE
NUMBER
SEGMENT1
VARCHAR2(25)
SEGMENT2
VARCHAR2(25)
SEGMENT3
VARCHAR2(25)
SEGMENT4
VARCHAR2(25)
SEGMENT5
VARCHAR2(25)
SEGMENT6
VARCHAR2(25)
SEGMENT7
VARCHAR2(25)
SEGMENT8
VARCHAR2(25)
SEGMENT9
VARCHAR2(25)
SEGMENT10
VARCHAR2(25)
SEGMENT11
VARCHAR2(25)
SEGMENT12
VARCHAR2(25)
SEGMENT13
VARCHAR2(25)
SEGMENT14
VARCHAR2(25)
SEGMENT15
VARCHAR2(25)
SEGMENT16
VARCHAR2(25)
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SEGMENT17
VARCHAR2(25)
SEGMENT18
VARCHAR2(25)
SEGMENT19
VARCHAR2(25)
SEGMENT20
VARCHAR2(25)
SEGMENT21
VARCHAR2(25)
SEGMENT22
VARCHAR2(25)
SEGMENT23
VARCHAR2(25)
SEGMENT24
VARCHAR2(25)
SEGMENT25
VARCHAR2(25)
SEGMENT26
VARCHAR2(25)
SEGMENT27
VARCHAR2(25)
SEGMENT28
VARCHAR2(25)
SEGMENT29
VARCHAR2(25)
SEGMENT30
VARCHAR2(25)
ENTERED_DR
NUMBER
ENTERED_CR
NUMBER
ACCOUNTED_DR
NUMBER
ACCOUNTED_CR
NUMBER
TRANSACTION_DATE
DATE
REFERENCE1
VARCHAR2(100)
REFERENCE2
VARCHAR2(240)
REFERENCE3
VARCHAR2(100)
REFERENCE4
VARCHAR2(100)
REFERENCE5
VARCHAR2(240)
REFERENCE6
VARCHAR2(100)
REFERENCE7
VARCHAR2(100)
REFERENCE8
VARCHAR2(100)
REFERENCE9
VARCHAR2(100)
REFERENCE10
VARCHAR2(240)
REFERENCE11
VARCHAR2(100)
REFERENCE12
VARCHAR2(100)
REFERENCE13
VARCHAR2(100)
REFERENCE14
VARCHAR2(100)
REFERENCE15
VARCHAR2(100)
REFERENCE16
VARCHAR2(100)
REFERENCE17
VARCHAR2(100)
REFERENCE18
VARCHAR2(100)
REFERENCE19
VARCHAR2(100)
REFERENCE20
VARCHAR2(100)
REFERENCE21
VARCHAR2(240)
REFERENCE22
VARCHAR2(240)
REFERENCE23
VARCHAR2(240)
REFERENCE24
VARCHAR2(240)
REFERENCE25
VARCHAR2(240)
REFERENCE26
VARCHAR2(240)
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REFERENCE27
VARCHAR2(240)
REFERENCE28
VARCHAR2(240)
REFERENCE29
VARCHAR2(240)
REFERENCE30
VARCHAR2(240)
JE_BATCH_ID
NUMBER(15)
PERIOD_NAME
VARCHAR2(15)
JE_HEADER_ID
NUMBER(15)
JE_LINE_NUM
NUMBER(15)
CHART_OF_ACCOUNTS_ID
NUMBER(15)
FUNCTIONAL_CURRENCY_CODE
VARCHAR2(15)
CODE_COMBINATION_ID
NUMBER(15)
DATE_CREATED_IN_GL
DATE
WARNING_CODE
VARCHAR2(4)
STATUS_DESCRIPTION
VARCHAR2(240)
STAT_AMOUNT
NUMBER
GROUP_ID
NUMBER(15)
REQUEST_ID
NUMBER(15)
SUBLEDGER_DOC_SEQUENCE_ID
NUMBER
SUBLEDGER_DOC_SEQUENCE_VALUE
NUMBER
ATTRIBUTE1
VARCHAR2(150)
ATTRIBUTE2
VARCHAR2(150)
ATTRIBUTE3
VARCHAR2(150)
ATTRIBUTE4
VARCHAR2(150)
ATTRIBUTE5
VARCHAR2(150)
ATTRIBUTE6
VARCHAR2(150)
ATTRIBUTE7
VARCHAR2(150)
ATTRIBUTE8
VARCHAR2(150)
ATTRIBUTE9
VARCHAR2(150)
ATTRIBUTE10
VARCHAR2(150)
ATTRIBUTE11
VARCHAR2(150)
ATTRIBUTE12
VARCHAR2(150)
ATTRIBUTE13
VARCHAR2(150)
ATTRIBUTE14
VARCHAR2(150)
ATTRIBUTE15
VARCHAR2(150)
ATTRIBUTE16
VARCHAR2(150)
ATTRIBUTE17
VARCHAR2(150)
ATTRIBUTE18
VARCHAR2(150)
ATTRIBUTE19
VARCHAR2(150)
ATTRIBUTE20
VARCHAR2(150)
CONTEXT
VARCHAR2(150)
CONTEXT2
VARCHAR2(150)
INVOICE_DATE
DATE
TAX_CODE
VARCHAR2(15)
INVOICE_IDENTIFIER
VARCHAR2(20)
INVOICE_AMOUNT
NUMBER
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CONTEXT3
VARCHAR2(150)
USSGL_TRANSACTION_CODE
VARCHAR2(30)
DESCR_FLEX_ERROR_MESSAGE
VARCHAR2(240)
JGZZ_RECON_REF
VARCHAR2(240)
AVERAGE_JOURNAL_FLAG
VARCHAR2(1)
ORIGINATING_BAL_SEG_VALUE
VARCHAR2(25)
GL_SL_LINK_ID
NUMBER
GL_SL_LINK_TABLE
VARCHAR2(30)
REFERENCE_DATE
DATE
2. Payroll Data
To demonstrate the steps required we will upload a JV of Payroll so we will call it Payroll to GL interfacing.
We will use the following columns and will arrange data for these columns so we can upload data into
GL_Interface and then will be able to import the data into GL for posting. Keep in mind that even Oracle
own modules insert data into GL_Interface table like Accounts Payable, Accounts Receivable etc. Here we
are considering that Payroll is our legacy application and we have to post data into to GL. We have marked
the columns above to be included for preparing data as show above in the table. For better understanding
the columns are extracted from the GL_Interface as in the table below. Two columns are created as Debit
and Credit. Now we will put data against each. The question mark shows that we have to arrange the data.
Name
Debit
Credit
STATUS
NEW
NEW
SET_OF_BOOKS_ID
ACCOUNTING_DATE
sysdate
sysdate
CURRENCY_CODE
PKR
PKR
DATE_CREATED
sysdate
sysdate
CREATED_BY
ACTUAL_FLAG
USER_JE_SOURCE_NAME
SEGMENT1
01
01
SEGMENT2
002 - Finance
002 - Finance
SEGMENT3
4004 - Salary Expenses
1005 - Salary and wages payable
ENTERED_DR
500
ENTERED_CR
500
TRANSACTION_DATE
sysdate
sysdate
REFERENCE1
XX Finance Salary demo.
3. SET_OF_BOOKS_ID
3.1. Using Set of Books Form
3.1.1.
3.1.2.
Switch to GL responsibility,
Open the Set of Books form,
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3.1.3.
Search the set of books XX_Set of Books,
3.1.4.
Open the Objects Properties from the menu,
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Menu > Help > Diagnostic > Properties > Item

3.1.5.
In the Object 2 select SET_OF_BOOKS_ID.
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3.1.6.
3.1.7.
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Note Value in this case it is 6609.

Examine can also be used from the help menu to find the ID,
3.2. Using SQL

3.2.1.
Login as apps user from the SQLPlus and enter the following SQL command,
SQL> select set_of_books_id, name
from gl_sets_of_books
where name = 'XX_Set of Books';
SET_OF_BOOKS_ID NAME
--------------- -----------------------------6609 XX_Set of Books
4. CREATED_BY
4.1.
4.2.
Now we will find the ID of user who will be the owner of this imported transaction, in
this case we will use the USER_ID of our user XX_USER.
Switch to System administrator responsibility and open the user form,
Sys Admin : Security > User > Define
4.3.
Search the XX_USER and open the Object Properties screen as we did above for SOB
ID,
Menu > Help > Diagnostic > Properties > Item
4.4.
Select USER_ID in the Object 2.
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4.5.
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Note the Value 1008184 as USER_ID to be used for Created By.
5. USER_JE_CATEGORY_NAME
5.1.
To define categories open the Document Categories form,

5.2.
Enter Category and description and save the information.
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6. USER_JE_SOURCE_NAME
6.1.
To define source open the Journal Sources form,

General Ledger : Setup > Journal > Sources
6.2.
Enter Source and description and save the information.
6.3.
6.4.
Note the Name XX Custom Payroll.

Now put the data in the following tables replacing the question marks we placed earlier
in the same table.
Name
STATUS
SET_OF_BOOKS_ID
ACCOUNTING_DATE
CURRENCY_CODE
DATE_CREATED
CREATED_BY
ACTUAL_FLAG
USER_JE_SOURCE_NAME
SEGMENT1
SEGMENT2
SEGMENT3
ENTERED_DR
Debit
NEW
6609
sysdate
PKR
sysdate
1008154
A
XX Custom Payroll
XX Custom Payroll
01
002
4004
500
Credit
NEW
6609
sysdate
PKR
sysdate
1008154
A
XX Custom Payroll
XX Custom Payroll
01
002
1005
0
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ENTERED_CR
TRANSACTION_DATE
REFERENCE1
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0
sysdate
500
sysdate
7. Insert in GL_Interface table

7.1.
Debit Entry
insert into gl_interface

(STATUS ,
SET_OF_BOOKS_ID,
ACCOUNTING_DATE,
CURRENCY_CODE,
DATE_CREATED,
CREATED_BY,
ACTUAL_FLAG,
USER_JE_CATEGORY_NAME,
USER_JE_SOURCE_NAME,
SEGMENT1,
SEGMENT2,
SEGMENT3,
ENTERED_DR,
ENTERED_CR,
REFERENCE1,
TRANSACTION_DATE )
VALUES
('NEW',
6609,
trunc(sysdate),
'PKR',
trunc(sysdate),
1008154,
'A',
'XX Custom Payroll',
01,
002,
4004,
500,
0,
'XX Finance Salary demo,
trunc(sysdate));
7.2.
Credit Entry
insert into gl_interface

(STATUS ,
SET_OF_BOOKS_ID,
ACCOUNTING_DATE,
CURRENCY_CODE,
DATE_CREATED,
CREATED_BY,
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ACTUAL_FLAG,
SEGMENT1,
SEGMENT2,
SEGMENT3,
ENTERED_DR,
ENTERED_CR,
REFERENCE1,
TRANSACTION_DATE )
VALUES
('NEW',
6609,
trunc(sysdate),
'PKR',
trunc(sysdate),
1008154,
'A',
01,
002,
1005,
0,
500,
'XX Finance Salary demo,
trunc(sysdate));
SQL> insert into gl_interface
2 (STATUS ,
3 SET_OF_BOOKS_ID,
4 ACCOUNTING_DATE,
5 CURRENCY_CODE,
6 DATE_CREATED,
7 CREATED_BY,
8 ACTUAL_FLAG,
9 USER_JE_CATEGORY_NAME,
10 USER_JE_SOURCE_NAME,
11 SEGMENT1,
12 SEGMENT2,
13 SEGMENT3,
14 ENTERED_DR,
15 ENTERED_CR,
16 REFERENCE1,
17 TRANSACTION_DATE )
18 VALUES
19 ('NEW',
20 6609,
21 trunc(sysdate),
22 'PKR',
23 trunc(sysdate),
24 1008154,
25 'A',
26 'XX Custom Payroll',
28 '01',
29 '002',
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30
31
32
33
34
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'4004',
500,
0,
'XX Finance Salary demo',
trunc(sysdate));
1 row created.
SQL> insert into gl_interface
2 (STATUS ,
3 SET_OF_BOOKS_ID,
4 ACCOUNTING_DATE,
5 CURRENCY_CODE,
6 DATE_CREATED,
7 CREATED_BY,
8 ACTUAL_FLAG,
9 USER_JE_CATEGORY_NAME,
10 USER_JE_SOURCE_NAME,
11 SEGMENT1,
12 SEGMENT2,
13 SEGMENT3,
14 ENTERED_DR,
15 ENTERED_CR,
16 REFERENCE1,
17 TRANSACTION_DATE )
18 VALUES
19 ('NEW',
20 6609,
21 trunc(sysdate),
22 'PKR',
23 trunc(sysdate),
24 1008154,
25 'A',
28 '01',
29 '002',
30 '4004',
31 0,
32 500,
33 'XX Finance Salary demo',
34 trunc(sysdate));
1 row created.
SQL>
SQL> column status format a7
SQL> column USER_JE_CATEGORY_NAME format a22
SQL> column USER_JE_SOURCE_NAME format a20
SQL> column segment1 format 9
SQL> column segment1 format a9
SQL> select STATUS ,
2 SET_OF_BOOKS_ID,
3 ACCOUNTING_DATE,
4 CURRENCY_CODE,
5 DATE_CREATED,
6 CREATED_BY,
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7
8
9
10
11
12
13
14
15
16
17
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ACTUAL_FLAG,
SEGMENT1,
SEGMENT2,
SEGMENT3,
ENTERED_DR,
ENTERED_CR,
REFERENCE1,
TRANSACTION_DATE
from GL_Interface where reference1 = 'XX Finance Salary demo';
STATUS SET_OF_BOOKS_ID ACCOUNTIN CURRENCY_CODE DATE_CREA CREATED_BY A USER_JE_CATEGORY_NAME

USER_JE_SOURCE_NAME SEGMENT1 SEGMENT2 SEGMENT3 ENTERED_DR ENTERED_CR REFERENCE1
------- --------------- --------- --------------- --------- ---------- - ---------------------- -------------------- --------- --------- --------- ---------- ------------------------------NEW
6609 08-SEP-06 PKR
08-SEP-06 1008154 A XX Custom Payroll
XX Custom Payroll
01
002
4004
500
0 XX Finance Salary demo
NEW
6609 08-SEP-06 PKR
08-SEP-06 1008154 A XX Custom Payroll
XX Custom Payroll
01
002
4004
0
500 XX Finance Salary demo
SQL>
8. Importing Journal
1.1.
Import the Journal,

General Ledger : Journals > Import > Run
1.2.
Select XX Custom Payroll from the LOV we just defined above.
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1.3.
1.4.
Keep Selection Criteria to No Group Id as we have not assigned any group_id.

Clicking on Import (B) a request will be submitted after getting confirmation of Yes/No
to import the data.
1.5.
Now view the Un-posted Journal in the Journals form.
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1.6.
1.7.
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Now to Post the Journal click Post (button).

The following is the success report.
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16 - Mass Allocation
Journals
Steps to Create Mass Allocation Journals
1.
2.
3.
4.
5.
Create Mass Allocation Definition

Validate the Mass Allocation Definition
Generate the Mass Allocation journals
Review the entries
Post the entries
Here in this example, we are allocating rent expense to the cost centers according to the square
feet. The whole mass allocation process is based on the formula (A*B/C), where
A = Total rent amount to be distributed between cost center.
B = Area (sqft.) of each cost center, based on which the rent is to be distributed
C = Total area (Square feet) of all cost center.
1. Pass an entry for recording rent

Pass an entry by debiting the rent expense and crediting the Accrued expense account, so that
the balance is available in the respective account (Rent) for allocation.
1.1.
Navigation to the enter journals window

General Ledger : Journals > Enter > (Button) New Journal
Journal Name
Category
Period
Currency
XX_Rent
Allocation
Accept the default of the latest current open GL period.
PKR / INR

Line
10
20
Account
01-001-4002 (Rent)
01-001-1008 (Accrued Exp)
Debit
30,000
Credit
30,000
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1.2.
1.3.
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Click post button.

Click yes when asked to save your work before continuing.
Rent Account (01-001-4002) will be used as the Distribution account (A) while defining
the Mass Allocation formula.
Accrued Expenses (01-001-1008) does not have any significance while defining the Mass
allocation formula.
2. Pass square feet entry

2.1.
Pass a STAT entry for square feet information, where in the cost centers should be
listed out one by one and the accounts segment values should be square feet (4013 Qualifier is Expense). Based on this square feet information the rent expense is
allocated between the Cost Centers. Note that these cost centers should have a parent
account value, i.e., 100, which is to be used to store the individual and total area (sqft.)
of each cost center
2.2.
Navigation to the enter journals window

General Ledger : Journals > Enter > (Button) New Journal
2.3.
2.4.
2.5.
2.6.
2.7.
Enter the Journals name of XX_Square feet

Accept the default of the latest current open GL period.
Enter headcount in the category field
Change the default currency to STAT.
Enter the following journal lines as below
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Line
10
20
30
40
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Account
01-001-4013
01-002-4013
01-003-4013
01-004-4013
Debit
100
150
200
250
2.8. Click on the (Button) Post button.

2.9. Click yes when asked to save your work before continuing.
2.10. Note the posting concurrent request ID. Ensure the Posting process completes normally
by going to View >Request from the menu bar and review the concurrent request
status.
3. Define the Mass Allocation formula

3.1.
Open the define Mass Allocation window.

General Ledger : Journals > Define > Allocation
3.2.
3.3.
Enter XX_Rent in the name field.

Select Actual (not budget) in the balance type field, and then skip the remainder of the
fields in the window.
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3.4.
3.5.
3.6.
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Select formulas to open the formula window.

Enter XX_Rent formula in the name field. Select allocation in the category field and Full
balance in the allocate balance from region.
Enter the lines of the Mass Allocation formula as instructed below
Amount
A
B
C
T
O
Account
Currency
Amount
type
Relative Period
01-001-4002
C-C-C
01-100-4013
C-L-C
PKR / INR
PTD
Current Period
STAT
YTD
Current Period
01-100-4013
C-S-C
01-100-4002
C-L-C
STAT
YTD
Current Period
PKR / INR
PTD
Current Period
01-001-4002
C-C-C
PKR / INR
PTD
Current Period
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Save your changes, and close the window to return to the Mass allocation window.
1. A = Amount to be distributed, (Rent account) Refer Debit account of rent journal entry
2. B = Individual amounts (square feet), While looping the Cost Center, the cost center
value should be the maximum value within the range, and the loop max value should be
a parent value, that should have a child range, Type should be Loop for Cost Center
value, and Constant for all the segments)
3. C = The total of individual amounts (Square feet), While summing the Cost Center, the
cost center value should be the maximum value within the range, and the loop max
value should be a parent value, that should have a child range, Type should be Sum
for Cost Center value, and Constant for all the segments.
4. T = The Target account, (Rent account), While looping the Cost Center, the cost center
value should be the maximum value within the range, and the loop max value should be
a parent value, that should have a child range, Type should be Loop for Cost Center
value, and Constant for all the segments.
5. O = The Offset account, (These values may be same as in case of Column A, which is to
be used for offsetting any debit or credit from the allocation. If the allocated amount is
positive, the target amount will be debited and offset account will be credited.
4. Validate the Mass Allocation Formula

4.1.
Select (Button) Validate all from the Define Mass allocation window to launch a
concurrent request.
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Note the concurrent request ID. Ensure the validating process completes normally by going to
view>Request from the menu bar and review the concurrent request status.
When your request completes, requery your Mass allocation by using the find icon on the Tool bar
and selecting your Mass Allocation batch name. Check to make sure the status is validated.
5. Generate the Mass Allocation Journal

5.1.
Open the Generate Mass allocation journals window.

General Ledger : Journals > Generate > Allocation
5.2.
5.3.
Locate your batch using the list of values.

Select your batch and enter the latest open period in the period field.
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5.4.
5.5.
5.6.
5.7.
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Choose Generate and note your concurrent request ID.

Ensure the Generate process completes normally by going to view>Request from the
menu bar and review the concurrent request status.
Review the journal entry & post it
When your process completes successfully, open the enter journals window.
5.8. Find your Mass Allocation entry

5.9. Click in the Review journal button to review the lines of the generated journal entry.
5.10. After the Mass Allocation entry is displayed, click the More Actions button and select
Post to post the mass allocation entry.
6. Create a Step down Allocation Set

6.1.
Navigate to the Auto Allocations Workbench window

General Ledger : Journal > Auto allocation > Workbench
6.2.
6.3.
6.4.
In the Allocation set field, enter XX_Stepdown.

In the Description field, enter XX_Stepdown.
Select step-down as the allocation set type.
Note: Once you save your Auto Allocation set, you cannot change the allocation set
type.
6.5.
Choose a contact from the List of Values if you do not want the Default Contact.
Workflow notifications and approvals are sent to the user ID or responsibility you specify
when the AutoAllocation program processes this step. If Workflow fails to reach this
contact, Workflow attempts to notify or gain approval from the Default Contact, if
different.
6.6.
Enter the information as follows
Step
10
20
Type
MassAllocations
Recurring Journals
Batch
XX_Rent
XX_Recurring Batch
Contact
Operations
Operations
Allocation Method
Full
N/A
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6.7.
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Click the Recurring journals button (the definition drilldown button) to query the
recurring journal
Note: The definition drilldown button (lower left) is a dynamic button. The label changes with
your choice of type. Use this button to query and edit existing or new mass allocations, Mass
budgets or Mass encumbrances.
6.8.
6.9.
Close the Recurring journals window.

Save your work.
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6.10. Select the submit button. The parameter window appears.

6.11. In the period field, enter the latest open GL period.
6.12. Click the submit button. Note your concurrent ID number that appears.
6.13. Click the OK button to close the note window.
6.14. Navigate to the view Auto Allocation statuses window.
General Ledger : Journals > Auto allocation > View status
6.15. Open the find allocation sets window (M) View > find
6.16. Select your concurrent request ID number. Your allocation set appears.
6.17. For each record, click the (Button) Step detail to open the allocation step details
window.
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Note: In order for the second step of the Allocation set in process, Oracle workflow must be
running in the background. You can run the Workflow Background Process program for GL
Process from the System admin responsibility.
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17 - Financial Budgeting
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1. Define a Budget
1.1.
Navigate to the Define Budget form

General Ledger : Budgets > Define > Budget
1.2.
Enter information as below

Name
Status
First
Last
XX EXP BUDGET
Open
JUL-06
JUN-07
Note: First and last period should be the current financial year and not the year in which you are
going to prepare the budget
1.3.
1.4.
Click the (Button) Open Next Year.

Click the button Yes in the Decision window
1.5.
A concurrent request will be created, click the button Ok in the note window.
2. Define a Master/Detail budget

2.1.
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General Ledger : Budgets > Define > Budget

2.2.

Name
Status
First
Last
Master Budget
XX_Sal Budget
Open
JUL-06
Dec-05
XX_Expense Budget
Note: First and last period should be the current financial year and not the year in which you are
going to prepare the budget
2.3.
2.4.
2.5.
Click the (Button) Open Next Year

Click the button Yes in the Decision window
Click the button OK in the note window.
3. Define a Budget Organization

3.1.

General Ledger : Budgets > Define > Organization
3.2.
3.3.
Enter a name and description to the Budget Organization e.g. XX_Corporate

Enter the following in the display sequence
Segment
Company
Department
Accounts
Seq
1
2
3
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3.4.
3.5.
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Define Account ranges (Button) Ranges

Line
10
20
30
Low
01-001-4001
01-001-4004
01-001-4012
High
01-001-4002
01-001-4009
01-001-4012
Type
Entered
Entered
Entered
Currency
PKR / INR
PKR / INR
PKR / INR
Note: The ranges cannot overlap other account ranges with the same currency for any budget
organization in that Set of books.
3.6. Save your work
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3.7.
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A concurrent request will be created, (Button) Ok in the notes window.
3.8. Verify that the process completes successfully Assign New Accounts
3.9. Put the cursor on Line 10 and press (Button) Range Assignments
3.10. Enter the following accounts
Account
Type
Currency
01-001-4001
01-001-4002
Entered
Entered
PKR / INR
PKR / INR
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Note: There is a case where accounts assignments are created automatically by the
system, provided, you have passed an actual entry for these accounts. Manually enabling
the combination (as above) is required only if you have not passed any actual entry.
4. Enter Budget Amounts

4.1.
Navigate to Enter Budget Amounts form

General Ledger : Budgets > Enter > Amounts
4.2.
Use the data in the following table for the top part of the form.
Budget Organization
Budget
Currency
Period From
Period To
XX_Corporate
XX_EXP BUDGET
PKR / INR
JUL06 (Current year)
JUN07 (Current year)
4.3.
In the account field of the worksheet mode tab, select account 01-003-4001 to 01-0014002
4.4.
4.5.
(Button) Budget rules and select rule Repeat per period.

Enter the amount of 4000
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4.6.
4.7.
4.8.
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(Button) OK, (Button) Post

(Button) Yes in the decision window. A concurrent request will be created. The posting
process takes a few minutes.
Verify that the process completes successfully in the requests window.
Note: Try the other rule Divide evenly instead of Repeat per period and see the difference.
5. Enter Budget Journals

Note: If you enable require budget Journal either in Set of books window or in Define Budget
window, you cannot enter budget amounts thru any other mode other than journal mode.
5.1.
Navigate to enter journals window

General Ledger : Budgets > Enter > Journals
5.2.
5.3.
5.4.
5.5.
Enter the Budget organization, XX_Corporate

Enter your Budget, XX EXP BUDGET
Enter accounting period from JUL 06 to JUN-07 of the current year (not the budget
year)
Enter Account 01-001-4004 to 01-001-4004
(You must enable this combination, so that you can enter some amount)
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5.6.
5.7.
5.8.
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(Tab) Journal Mode

Enter JUL-06, Debit amount of 4000
Enter Feb-07 Debit amount of 12000
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5.9. (Button) Create Journals

5.10. Enter Journal Batch name of XX_Expense
5.11. Enter Journal Category of Adjustment
5.12. (Button) Run Journal Import

5.13. (Button) Yes, (Button) Ok and Done
5.14. Navigate to the enter journal window and find the journal entry
General Ledger : Journals > Enter (Button) Find
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5.15. Two journals have already been created.

5.16. Goto (Button) Post
6. Transfer Budget amounts

6.1.
Navigate to the Transfer Amount form

General Ledger : Budgets > Enter > Transfer
6.2.
Enter information as below

Budget
Batch Name
From Budget Organization
From Account
To Budget Organization
To Account
XX EXP BUDGET
XX_Transfer
XX_Corporate
01-001-4001
XX_Corporate
01-001-4002
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6.3.
6.4.
6.5.
(Button) Transfer Amounts

Enter period as JUL-06 and enter amount.
Enter amount of 3000
6.6.
(Button) Save.
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6.7.
6.8.
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Close the Transfer Amounts window.

A concurrent request will be created, click (Button) OK.
7. Transfer a percentage
7.1.
Navigate to the Transfer Amount form

General Ledger : Budgets > Enter > Transfer
7.2.
Enter information as below,

Budget
Batch Name
From Budget Organization
From Account
To Budget Organization
To Account
XX EXP BUDGET
XX Transfer2
XX_Corporate
01-001-4002
XX_Corporate
01-001-4004
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7.3.
7.4.
(Button) Transfer Amounts

Enter the period of JUL-06 and enter 25 in the percentage column, You do not need to
enter the decimal point
7.5.
7.6.
7.7.
Save and close the Transfer Amounts window.

A concurrent request will be created, (Button) OK.
Verify that the process has completed without error in the requests.
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8. Review and post the journal entries

8.1.
Navigate to the journal enter window

General Ledger : Journals > Enter (Button) Find
8.2.
Review the journal and post it.
9. Freeze a Budget
9.1.
Navigate to the Freeze budget form,

General Ledger : Budgets > Freeze
9.2.
9.3.
9.4.
9.5.
9.6.
Enter the Budget name XX SAL BUDGET

Select the status of Frozen from the List of Values
(Button) Ok and (Tab) Organization (Budget Organization)
Check the Frozen box for your XX_Corporate organization.
Save
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10. Inquiry on budget amounts

10.1. Open the Account Inquiry window.
10.2.
10.3.
10.4.
10.5.
Enter JUL-06 to JUN-07

In the Primary Balance Type, select Budget
Enter your XX_Expense Budget in the Budget field.
Enter Account 01-001-4001
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10.6.
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(Button) Show Balances
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11. Drill down to journal

11.1. Place your cursor on JUL-06
11.2. (Button) Journals Details.
11.3. then (Button) Show Full Journal
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12. View Journal in T-Account and Activity Summery Format

12.1. Place your cursor in Journal line 1
(Menu) Tools > T Accounts, The option window opens
12.2. View your T Account information for this journal entry thru (Button) T Accounts
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12.3. View your Activity Summery information for this journal entry (Button) Activity
Summery
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18 - Multi Currency
1. Entering Currencies
1.1.
Navigate to the Currencies define window

General Ledger : Setup > Currencies > Define
1.2.
1.3.

Code
Name
Description
XX_OMR
Demo Currency
Demo Currency
Issuing territory (Optional)

Symbol
Precision
Extended precision
Minimum Accountable unit
Currency Derivation Fields
Effective Date from
Effective date to
Fiji
Leave blank
2
5
Leave blank
Leave blank
01-JUL-2006
Leave blank
Select the Enabled check box
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1.4.
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Save your work
2. Define Conversion Rate Types

2.1.
Open the Conversion Rate Types window

General Ledger : Currency > Rates > Types
2.2.
2.3.
Enter a name and description to the rate type e.g. XX Rate Type
Save your work and close this window
3. Define Daily Rates

3.1.
Open the daily rates window

General Ledger : Setup > Currencies > Rates > Daily
3.2.
3.3.
3.4.
3.5.
3.6.
3.7.
3.8.
Select the (Button) Enter by date range

In the From field, select the currency you defined e.g. XX_OMR
Enter a from and to date range e.g. 01-JUL-2006 to 30-JUN-2007
Tab to the type field and select your conversion rate type.
Tab to the XX_OMR to PKR / INR field and enter 150 (One Omani Riyal = 150 Pakistani
Rupees)
Tab to the PKR / INR to XX_OMR field system will populate the rate according to the
rate defined above e.g. 150 (One Pakistani Rupees = .0066666667 Omani Riyal)
Save your work
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4. Entering foreign currency journal batch

4.1.
Open the Enter journal window

4.2.
4.3.
Select the (Button) New batch and enter XX_ Revenues in the batch name field. Enter
the period (JUL-06) you defined the daily rate for.
Select the Journals button to open the Journals window.
4.4.
4.5.
4.6.
4.7.
4.8.
Enter XX_Revenues in the Journal name field

Use the list of values to select XX_OMR in the currency field
Use the date entered when setting up daily rates (26-JUL-2006)
Use the LOV to enter your conversion rate type (XX_Rate Type) in the Type field.
Enter the following journal line
Line
10
20
Account No.
01-001-2001
01-001-1003
Debit
25,000
Credit
25,000
Description
Sundry debtors
Sundry Creditors
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4.9. Post and review your batch.

4.10. Select (Button) Post to post your batch. Monitor your posting concurrent request to
ensure it completes successfully.
4.11. Navigate to Account Inquiry window.
4.12.
4.13.
4.14.
4.15.
4.16.
Enter the journal period

Use the LOV to enter XX_OMR in the Currency field.
Click in the first row in the Accounts region to open the Find Accounts window
Click the OK button to execute the find
Select the Show balances button to view account balances for accounts 01-001-4001 &
01-001-4002
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5. Run a foreign currency journal report.

5.1.
Open the Submit request window

General Ledger : Reports > Request > Standard
5.2.
5.3.
5.4.
5.5.
5.6.
5.7.
Accept the default choice to submit a single request by clicking the OK button
Use the LOV to select Journal Foreign Currency (132 Char) in the Name field
In the parameters window, from the LOV select the line item in the type field
From the LOV, select Posted Journals in the posting Status field.
From the LOV select XX_OMR in the currency field
From the LOV select the latest open period in the period field. Skip the remaining fields.
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5.8.
5.9.
Click the OK button to submit your request. Note your concurrent request ID number
To view your request, open the Find request window (N) Others > Request (Button)
Find
5.10. Select the view output button to view the report online.
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19 - Revaluation
1. Enter Period Rates
1.1.
Open the Period Rate window

General Ledger : Setup > Currencies > Rates > Period
1.2.
1.3.
1.4.
1.5.
1.6.
Accept the default PKR / INR in the From Currency field. Enter XX_OMR in the To
Currency field
Select Actual in the Balances type field, and the latest open period in the period field.
Enter 120 in the Average field.
Skip the End field and enter 130 in the Revaluation field
Save your work.
A concurrent request will be created, click on OK.
2. Perform Revaluation
2.1.
Open the Revaluate Balances window

General Ledger : Currency > Revaluation
2.2.
Complete the following
Period
Current Open Period

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Unrealized Gain / Loss Account

All Currencies
Single Currency
Currency
Rate
2.3.
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01-001-3004 (Unrealized Gain Account)

No
Yes
XX_OMR
GL automatically enters the inverse of the Period end rate
In the revaluation ranges region enter:

Account low 01-001-0001
Account high 01-005-9999
2.4.
Select the Revalue button, the parameters window appears
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2.5.
Enter the latest open period and the effective date. The Submit request window appears
2.6.
Select submit and view the request.
3. Set up Historical Rates

3.1.
Navigate to the Historical Rates window

General Ledger : Setup > Currencies > Rates > Historical
3.2.
3.3.
Enter XX_OMR as the target currency

Complete the following
Period
Account
Rate
Amount
Rate Type
JUL-06
JUL-06
01-001-1001 (Capital Account)

01-001-1002 (Retained Earnings Account
120
122
Blank
Blank
Historical
Historical
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3.4.
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Save your work
4. Translate functional currency Account Balance

4.1.
Open the Translate Balances window

General Ledger : Currency > Translation
4.2.
4.3.
Complete the following.

Balances Type
Actual
All
Balance Segment Value
Target Currency
Period
Budget Region
No
01
XX_OMR
JUL-06
Leave Blank
Choose the (Button) Translate
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Please make sure that translation adjustment account was entered while defining set of books
else you will receive the following error,
>> get_sob_info() 27-JUL-2006 11:46:08
SHRD0018: Oracle database error trapped at function: get_sob_info - label: 1403
<x get_sob_info() 27-JUL-2006 11:46:08

SHRD0030: gltmai encountered an error returning from get_sob_info
4.4.
A concurrent request will be created and request ID will be displayed in the Req ID
field.
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Note: General Ledger automatically post any net adjustments as a result of currency translation
to the Cumulative Translation Account.
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20 - Consolidation
1. Steps for Consolidation
1.1.
Create 3 value sets for Company, Cost Centre & Accounts

General Ledger : Setup > Financials > Flexfields > Validation > Sets
(Use the value set created earlier)

o XX_Company
o XX_Cost Centre
o XX_Accounts
1.2.
Create 3 Accounting flexfields for 3 group companies. Use the same value set for all the
companies.
General Ledger : Setup > Financials > Flexfields > Key > Segments
o XX1_Flexfield
o XX2_Flexfield
o XX3_Flexfield
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Note: Create segments and set flexfield qualifiers for each company as explained in the section
creating accounting flexfield.
After creating segments Freeze Flexfiled Definition, Allow Dynamic Inserts and Save the data. On
saving the flexfields will be compiled and concurrent requests will be generated so verify in the
requests windows of successful compilation.
1.3.
Enter value to the value sets.

General Ledger : Setup > Financials > Flexfields > Key > Values
(Since we have already added values to the value sets, we can skip this step)
1.4.
Define a period type

General Ledger : Setup > Financials > Calendars > Types
(Use the period type, which we have already defined already)

1.5.
Define a Calendar
General Ledger : Setup > Financials > Calendars > Accounting
(Use the Calendar, which you already have defined already)

1.6.
Create 3 Set of books for 3 companies; the 3rd set of book is for consolidation purpose.
Attach the 3 different flexfield structure defined earlier with the three Set of books, The 3rd
Set of book will be used only for consolidation purpose. Also attach the same calendar and
currency for all the 3 set of books.
1. XX1_Set of Books
2. XX2_Set of Books
3. XX3_Set of Books (for consolidation purpose)
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As shown in the above figure repeats same steps for other two XX2 and XX3 companies. Carefully
select chart of accounts for each set of book.
XX1
XX1_Set of Books
XX1SOB
XX1 AFF
XX_Calendar
PKR
01.001.1002
Set of Books
Short Name
Chart of Accounts
Calendar Name
Functional Currency
Retained Earnings
Account
1.7.
XX2
XX2_Set of Books
XX2SOB
XX2 AFF
XX_Calendar
PKR
01.002.1002
XX3
XX3_Set of Books
XX3SOB
XX3 AFF
XX_Calendar
PKR
01.003.1002
Create 3 GL responsibilities by switching responsibility to System Administrator.

Field
Responsibility
Name
XX1
XX1_General Ledger
XX2
XX2_General Ledger
XX3
XX3_General Ledger
Application
Responsibility
Key
Menu
Data Group
General Ledger
XX1_GL
General Ledger
XX2_GL
General Ledger
XX3_GL
GL_SUPERUSER
Standard
GL_SUPERUSER
Standard
GL_SUPERUSER
Standard
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Application
Request Group
Application
1.8.
General Ledger
GL Concurrent
Program Group
General Ledger
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General Ledger
GL Concurrent
Program Group
General Ledger
General Ledger
GL Concurrent
Program Group
General Ledger
Attach the Responsibility to the user while defining the user or you can link with your
existing user.
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1.9.
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Select the GL set of books name profile option, for linking your all the 3 responsibilities
with your set of books.
Check the responsibility box and enter the responsibility created above
Profile name = GL set of books name
Go to (Button) Find
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Link the Set of books and responsibilities as below

1. XX1_General Ledger to XX1_Set of Books
2. XX2_General Ledger to XX2_Set of Books
3. XX3_General Ledger to XX3_Set of Books (for consolidation purpose)
1.10. Change responsibility to XX1_General Ledger
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1.11. Open the first period (JUL-06)

General Ledger : Setup > Open/ Close
1.12. Pass journal entries in the open period, Journal entry dated 01-JUL-2006
Line
Account
Debit
10
20
30
40
01-001-2002
01-001-3001
01-001-3005
01-001-3002
25000
Credit
Description
10,000
12,500
2,500
Sales Training
Sales Consulting
Commission received
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1.13. Post the journal entry (Button) Post

1.14. Run a concurrent report named Trial Balance - Detail
1.15. Enter the following information in the parameter window.
Page break Segment
Currency
Period
Amount Type
Company (01 01)

PKR / INR
JUL-06
YTD
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1.16. Switch responsibility to XX2_General Ledger

1.18. Pass journal entries in the open period, Journal entry dated 01-JUL-2006
Line
Account
Debit
10
20
30
02-001-2002
02-001-3001
02-001-3005
25000
Credit
Description
10,000
12,500
Sales Training
Sales Consulting
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40
02-001-3002
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2,500
Commission received
1.19. Post the journal entry (Button) Post

1.20. Run a concurrent report named Trial Balance Detail
1.21. Enter the following information in the parameter window.
Page break Segment
Currency
Period
Amount Type
Company (02 02)

PKR / INR
JUL-06
YTD
1.22. Switch responsibility to XX3_General Ledger (Since we are using this Set of books for
consolidation purpose, do not pass any entry in this book.
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1.24. Make sure that you are in XX3_General Ledger responsibility,

1.25. Define the consolidation mapping
General Ledger : Consolidation > Workbench > (Button)
1.26. By default system will consider the current Set of books as the parent company set of
books for consolidation.
Parent
Parent Period
Balance Type
XX3_Set of books
JUL-06
Actual
1.27. (Button) Find
1.28. Select the (Button) Mapping from the State Controller and enter the following
information.
Mapping
Method
Description
Subsidiary
Parent
Currency
XX1
XX2
XX1_SOB to XX3_SOB
Balances
Consolidates XX1_SOB to XX3_SOB
XX1_Set of Books
XX3_Set of Books
PKR / INR
XX2_SOB to XX3_SOB
Balances
Consolidates XX2_SOB to XX3_SOB
XX2_Set of Books
XX3_Set of Books
PKR / INR
1.29. Make sure that the following options are checked

o Run Journal import
o Create Summary Journals
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o Audit mode
1.30. Select the (Button) Segment rules

1.31. Define Segment rules by entering the following information for both XX1 and XX2.
Parent
Segment
Company
Cost Center
Account
Action
Subsidiary Segment
Copy Value from

Copy Value from
Copy Values from
Company
Cost Center
Account
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1.32. Press (Button) Transfer in State Controller for transfer of balances to the parent
company
1.33. In the Transfer Consolidation Data window, enter the following:
Mapping
Balance Type
Usage
Method
Currency
Amount type
XX1_SOB to XX3_SOB
Actual
Standard
Balances
PKR / INR
PTD
XX2_SOB to XX3_SOB
Actual
Standard
Balances
PKR / INR
PTD
1.34. Enter subsidiary and parent set of books

Subsidiary
Period
Parent
Standard Period
XX1_Set of Books
JUL-06
XX3_Set of Books
JUL-06
XX2_Set of Books
JUL-06
XX3_Set of Books
JUL-06
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1.35. Select the (Button) Transfer in the Transfer Consolidation Data window
1.36. Make sure that the following options are checked
1.37. Run Journal import (to produce unposted journal entries in General Ledger for the
consolidation
1.38. Create Summary Journals (This enables the system to summarize balances for identical
accounts.
1.39. Audit mode (You can run special reports, such as Unmapped subsidiary Report and
Disabled Parent after consolidation has been run.
1.40. Two concurrent will be triggered
1.41. For Transfer of balances from subsidiary to parent and
1.42. Journal Import in Consolidation Set of books
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2. Post Consolidation Journal Entries

2.1.
Open the Consolidation workbench.

General Ledger : Consolidation > Workbench > (Button) Find (Button) State Controller
(Button) Review Journal
2.2.
2.3.
2.4.
2.5.
2.6.
2.7.
In the Parent Period field of the find Consolidations window, enter JUL-06
Select the (Button) Find.
In the Consolidation workbench window, your mapping is highlighted.
Select Review Journal on the State Controller. The Batch window appears.
Select the (Button) Journals in the Batch window
Select the (Button) Post to post the consolidation journals.
2.8.
2.9.
Run a concurrent report named Trail Balance Detail

Enter the following information in the parameter window.
Page break Segment
Currency
Period
Amount Type
Company (01 03)

PKR / INR
JUN-06
PTD
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3. Run Consolidation Reports

3.1.
Open the Consolidation Workbench window.

General Ledger : Consolidation > Workbench
3.2.
3.3.
3.4.
3.5.
3.6.
3.7.
3.8.
3.9.
In the Find Consolidations Processes window, query XX3_set of books and select the
find button.
In the Consolidation workbench window, place your cursor on your consolidation,
identified by XX1_Set of books to XX3_Set of Books in the Mapping column.
Select the (Button) Report on the State Controller window.
Select Standard Report and single request. The Submit Request window appears.
In the Name Field, Select Consolidation Audit from the list of values.
Use XX1_Set of books to XX3_Set of Books, for your parameter.
Select JUL-06 from the list of values in the Period field.
Select Standard usage.
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3.10. Select the submit button.

3.11. To view your request, open the find request window.
3.12. Select View Output to view your report online.
Consolidation Audit Report for company XX1
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Consolidation Audit Report for company XX2
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21 - Journal Approval Setup

1. Journal Approval Setup
1.1. Set of Books
1.1.1.
First step is to enable Journal Approval for your SOB,

1.1.2.
Enable Journal Approval check box.
1.2. Journal Sources

1.2.1.
Open Journal sources and enable Require Journal Approval.

General Ledger : Setup > Journal > Sources
1.2.2.
Search source Manual and enable approval.
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Note: Carefully select the Source as most of the time users select category here.
1.3. Profiles Setting

1.3.1.
The next step is to set Journals: Allow Preparer Approval profile option.
Sys Admin : System > Profile
1.3.2.
1.3.3.
Enter XX General Ledger responsibility and Journals: Allow Preparer

Approval.
Click Find (button).
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1.3.4.
1.3.5.
The 2nd profile option need to enable is Journals: Find Approver Method.
1.3.6.
Select value Go Up Management Chain.
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1.4. Define Employees

1.4.1.
Define two employees in HRMS one will be Manager and other will be Operator
means Manager will be assigned as Supervisor to the Operator.
HRMS : People > Enter and Maintain
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Note: I have used two employees default created in the vision while you can create your
own employees.
1.4.2.
To view the supervisors click Assignment (button) and then click Supervisor
(tab).
1.4.3.
Mrs. Abby is the Operator as Mr. Ross is her supervisor.
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1.4.4.
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To view the supervisors click Assignment (button) and then click Supervisor
(tab).
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1.5. Create Application Users

1.5.1.
Create two application users and assign responsibility XX General Ledger.

Sys Admin : Security > User > Define
1.5.2.
Enter XX GL MANAGER in user name field, select the employee in the Person
field and assign responsibility XX General Ledger.
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1.5.3.
1.5.4.
1.5.5.
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Save the data.

The next application user need to define is the XX GL OPERATOR.
Assign the employee in the Person field and responsibility.
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1.5.6.
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Save the data.
1.6. Define Limits

1.6.1.
To assign Authorization Limits open form,

General Ledger : Setup > Employee > Limits
1.6.2.
Select employee (Manager) and enter Authorization Limit amount.
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1.7. Enter Journal

1.7.1.
Login as XX GL OPERATOR and enter a Journal.
1.7.2.
1.7.3.
Save the data.

Click Approve (button).
1.7.4.
1.7.5.
Click OK (button).
Login as XX GL MANAGER and find notifications.
General Ledger: Other > Notification
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1.7.6.
Click Go (button) and then Subject.
1.7.7.
1.7.8.
Click Approve (button).

Login as XX GL OPERATOR and find the Journal.
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1.7.9.
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The Status Approval which is now Approved.
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General Ledger
Reports
Unit - 3GL
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22 - Financial Statement
Generator FSG
1. Defining a Row Set
1.1.
Open the Rowset window

General Ledger : Reports > Define > Rowset
1.2.
Enter a Name and description to the Row Set e.g. XX_Rowset
1.3.
1.4.
(Button) Define Rows

Line
10
20
30
100
Line Item
Salaries
Rent
Traveling
Total
Indent
3
3
3
Underline
_ (Before): = (After)
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1.5.
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After entering information of line 10 place the cursor in the Line field and press down
arrow to enter next line and repeat same till the last line is not entered.
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1.6.
1.7.
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After completing the Line number 10 information put the cursor on the line number and
press the down arrow from the keyboard. Then (Button) Accounts Assignment and
enter the additional information for Line 10 as per the table below. Repeat the above
steps for Line No. 10 to 30.
Line
Sign
Low
High
Display
Summery
Activity
10
Not
enabled
Net
T-T-T
Not
enabled
Net
30
010014004
010014002
010014017
T-T-T
20
010014004
010014002
010014017
T-T-T
Not
enabled
Net
Set of
Books
Put the Cursor in Line No. 100, then (Button) Calculations, and enter the following
details.
Sequence
10
Operator
+
Constant
Low
10
High
30
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1.8.
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Save your work
2. Defining a Column Set

2.1.
Open the Column window

General Ledger : Reports > Define > Column Set
2.2.
Enter a Name and description to the Column Set e.g. XX_Column Set
2.3.
2.4.
(Button) Build Column Set

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2.5.
2.6.
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After providing the 1st column information click on add column button 3rd in the top left
tool bar.
Click (Button) More Column Options to set other setting as shown below,
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The above column set information is for displaying the,

a. Current period figure (Sequence 20)
b. Prior period (Sequence 10)
c. Year to date (Sequence 30) Figures till the current period.
Be careful in entering the values to the offset. The offset value zero retrieves the figures from the
current period, which you are entering while running the report. (Refer next step). The offset
value is 1 retrieves the figures from the prior period. If suppose you have entered an offset value
1, and your current period is JUL-06, system will throw an error if, you dont have any periods
prior to JUL-06.
3. Defining a Report
3.1.
Open the Define Financial report window.

General Ledger : Reports > Define > Report
3.2.
3.3.
3.4.
3.5.
Enter a Name and Title XX_Report Expense

Optionally enter a Description of this report.
Enter the XX_Row Set and the XX_Column Set.
Save your work.
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3.6.
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Select (Button) Run report to open the Run Financial reports window.
Report
XX_Report
Period
JUL-06
Date
31-JUL-2006
Currency
PKR / INR
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3.8.
3.9.
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Submit
View your output. Others > Requests.
Note: Make sure that data is available in the month of JUL-06, if not, your concurrent will
finish with an error
Cannot read value for profile option RG_LOGFILE_DETAIL_LEVEL in routine &ROUTINE.
Error getting RG_LOGFILE_DETAIL_LEVEL.
Set message level to Minimal
rgrprt:set_column_widths:
Cannot read value for profile option RG_ALLOW_PORTRAIT in routine &ROUTINE.
Disallowing Portrait print style.
To resolve this issue I have to remove the column of Prior Period as there is no at the moment.
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3.10. After changing the offset values query the report already defined,
3.11. And run the report and then view in the requests window. This time the report
generation is successful.
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Here is the report output,
4. Creating a content set

4.1.
Open content set window.

General Ledger : Reports > define > Content set
4.2.
4.3.
Enter your unique name in the Name field e.g. XX_Content Set
Select sequential in the Type field and enter the following information.
Seq
10
Low
-001-
High
-005-
Display
N-PE-N
Summery
No.
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Values in the Display field,
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5. Define a Row order

5.1.
Open Row order window.

General Ledger : Reports > Define > Order
5.2.
5.3.
Enter your unique row order in the name field XX_Row order.
Enter 1 in the Order field and select descending the ranking field and enter the following
information.
Seq
1
Segment
Cost Centre
Order by
Ranking
Display
Value and description
Width
25
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5.4.
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Open the report definition form and assign content set and row order,
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5.5.
5.6.
5.7.
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Save the data.

To run the report click Run Report (button).
Enter Report name XX_Report Expense and provide the Period.
5.8. Click Submit (button).

5.9. A request ID will be displayed in the Request ID field.
5.10. Search the Request ID in the requests.
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5.11. Click View Output (button) and view the output.
6. Separate columns of Debit & Credit in FSG

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While developing reports in Oracle General Ledger using FSG (Financial Statement Generator)
you may have to develop a report in which you have to display Debit and Credit in a separate
column. It is not as simple as it seems to be. We will use a trick to get the result.
For this demonstration I have used user operations/welcome of 11.5.10.2 vision instance. After
login switch to General Ledger responsibility,
6.1.
First of all we will create a Row Set using form,

General Ledger : Reports > Define > Rowset
6.2.
6.3.
Click on Defines Rows after providing required information.

Now we will define a Row Set,
6.4.
Enter required information and then click on Account Assignments (B),
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6.5.
6.6.
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Enter relevant accounts, save and close the form.

Now we will define Column Set and will use the trick,
General Ledger : Reports > Define > Column Set
6.7.
Click on Define Columns after entering required information. We will define three
columns. The first will have the Net balance and we will hide this column as this column
will have both Debit & Credit amount in single column.
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6.8.
Our 2nd column will be the Debit column.
6.9.
Click on Calculations (B) and here we will use the following formula,
=ABS (Column1 + Column1 / 2)
-- ABS = Absolute
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6.10. Create another column for Credit amount,
6.11. Enter required information and click on Calculations (B) and enter the following formula,
=ABS (Column1 - Column1 / 2)
-- Here we have used minus sign
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6.12. Save and close the form and come back to main form.
6.13. Click on Build Column Set (B),
6.14. Scroll to the right and click on Create Default Heading.

6.15. Update the column titles as shown on the following screen.
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6.16. Save and close all the forms.

6.17. Now submit the report by defining a report or you can submit an Adhoc report and here
is the result,
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23 - Financial Reports
1. Create a Financial Report
1.1.
Open the run financial Reports window

General Ledger : Reports > Request > Financial
1.2.
1.3.
1.4.
Select (Button) Define Ad Hoc report

In the title enter your report name e.g. XX_Expenses
Select your row and column set
1.5.
1.6.
1.7.
1.8.
Choose OK to save your work

Enter Period in period field e.g. JUL-06
Enter PKR / INR in currency field.
In the scrolling region enter your content set in the content set field.
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1.9. Select submit and note your request id.

1.10. Select View output button to view your report online.
2. Copy Report Objects

2.1.
To copy report objects,
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General Ledger : Reports > Auto copy

2.2.
2.3.
2.4.
In the component field, select Column Set to copy.

In the source field, select XX_Column set to copy.
In the target field enter XX_Column Set Copy for the new report object.
2.5.
Select Copy. Oracle General Ledger launches copy process. After the process you can
query the modified column set.
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Accounts
Payables Setup
Unit - 4AP
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1. Define Payables Responsibility
1.1.
To define Payables responsibility open the Responsibilities screen,

1.2.
1.3.
Enter the following information on the screen,

Responsibility Name
XX Payables
Application
Responsibility Key
Description
Effective Date From
Data Group Name
Data Group Application
Menu
Request Group Name
Request Group Application
Payables
XX_PAY
XX Payables Super User
Default (Current Date)
Standard
Payables
AP_NAVIGATE_GUI12
All Reports
Payables
Save the data.
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2. Define a Payables User

2.1.
2.2.
The next step is to assign the above defined responsibility to a user who will have
access to payables. Here instead of creating a new user we will assign the responsibility
to our earlier created user at the time of GL configuration that is XX_USER.
Open the Users form,
2.3.
2.4.
2.5.
After searching the XX_USER we will attach the Responsibility XX Payables created
above with this user.
Responsibility
XX Payables
Application
Security Group
Payables
Standard
Save the data.

Switch the responsibility to XX Payables responsibility and you will get the following
menu.
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Now as we got access to Payables module so now we can start setup of the module.
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25 -Location Definition
1. Define a Location.
1.1.
To define location open the Location form,

Payables: Employees > Location
1.2.
When you will try to open Location you will receive the following error message.
1.3.
To assign HR:User Type switch responsibility to System Administrator and open the
System Profile screen,
Sys Admin: Security > Profile > System
1.4.
Search Profile HR:User Type of your Application and Responsibility as shown below.
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1.5.
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Save Data and switch your responsibility back to XX Payables and open the location
form.
Payables: Employees > Location
Note: Uncheck the Global check box if you want the location to only be available within the
default Business Group of your current responsibility. Accept the default if you want the
location to be a global location and therefore available to all Business Groups. If you are
setting up a global location, the location name must be unique across all Business Groups.
1.6.
Enter the required information on the screen, like Name, Description, address Style and
address as shown above.
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1.7.
When we clicked on Shipping Details tab the Ship-To Location was default to Location
Name we entered in the header of this form.
1.8.
Save the data.
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26 - Organization
1. Define an Organization.
1.1.
Open Organization form to define Organization,

Payables: Setup > Organization
1.2.
Link the Location created in the previous step with this organization.
Note: We can create organization in any responsibility, but information to be fed in is

responsibility specific. E.g., Inventory Org details like Inventory information cannot be fed thru
HRMS.
1.3.
The following information can be entered by clicking the Others button on the form.
Business Unit
1.4.
Information
Business Group
Optional
HR Information
GRE/ Legal
Entity
Operating Unit
Optional
Mandatory
Inventory Org
Mandatory
Mandatory
Fill in the Business Group info, where the

compulsory flexfield information should be
filled in.
I information to be filled in is also optional
Fill in the Legal Entity Accounting, Link the
Set of Books to be used for this Organization.
Fill in the Operating Unit info, Link the Legal
entity created earlier, system will automatically
link the SOB, since the SOB is liked to the legal
entity in the previous step.
Fill in the Accounting information, Link the
SOB, Legal Entity and Operating unit.
Enter the three Mandatory Business Units as shown in the following screen.
Note: You can enter one by one as I have entered all for demonstration purpose and later will
enable one by one to update the required information for each.
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1.5.
1.6.
1.7.
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Now we will enable each Organization Classification and then will enter the information
after pressing Others (button).
Enable the GRE/Legal Entity and enable by clicking check box. On pressing Others
(button) a list will appear so select Legal Entity Accounting.
Assign Set of Books we defined in our GL setup XXSOB.
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1.8.
1.9.
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Press OK and save the data.

Enable the 2nd Organization Classification that is Operating Unit and press the Others
(button).
1.10. Fill in the Operating Unit information, Link the Legal entity created earlier, system
will automatically link the SOB, since the SOB is liked to the legal entity in the previous
step.
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1.11. The next step is to enable the 3rd Organization Classification entry which is Inventory
Organization,
1.12. Enter the Accounting Information after selecting Accounting Information from the
displayed list.
1.13. Select Set of Books, Legal Entity and Operating Unit we already created to link them.
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Notes:
o It is compulsory to set up an Organization for all responsibilities other than for General
Ledger and Assets
o While creating an organization, Business Group and HR Organisation are only optional.
The compulsory units are GRE/Legal Entity, Operating Unit and Inventory Org.
o While feeding the Other Information in Inventory Organization, as far as the payables
set up is concerned, only the Accounting information is compulsory.
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27 - SOB Assignment
1. Set of Books Assignment
1.1.
1.2.
Switch to System Administrator responsibility.

Open the System profile form,
1.3.
Find the Profile option GL Set of books Name for Payables Responsibility (Link the SOB
with the Payables responsibility)
1.4.
Assign XX_Set of Books as show below,
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1.5.
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Save the data.
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28 - Operating Unit
1. MO: Operating Unit
1.1.
Now to link MO: Operating Unit find from the system profile window,
1.2.
Under responsibility assign XX Organization as an Operating unit we created above.
1.3.
Save the data.
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29 - Choose SOB in AP
1. Choosing Set of Books in Payables
1.1.
1.2.
Log on with the Payables user if you have created else switch responsibility
Open Choose form to choose set of books,
Payables: Setup > Set of Books > Choose
Note: Once you choose your Set of books, you cannot change/update this information.
1.3.
Save the data.
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30 - Payment Format
1. Define Payment Format
1.1.
To define Payment format open the formats form,

Payables: Setup > Payment > Formats
1.2.
1.3.
Enter mandatory information in the form.

Here for demonstration the name of Format is XX Format you can give your own name.
1.4.
Save the information.
Note: This payment format should be linked to the Payment document, when you are creating a
Bank. Payment Format can be your Bank Payment Voucher.
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31 - Banks
1. Define a Bank
1.1.
Open Bank form to define Bank(s),

Payables: Setup > Payment > Banks
1.2.
1.3.
Bank Name
XX Bank
Institution
Bank Branch Name
Bank
XX Branch
Fill the other Optional information on the form.

Enter Bank Accounts information by clicking Bank Accounts (Button).
Bank Account Name

Account Use
Number
XX Bank Account
Internal
786
Cash GL Account
Cash Clearing
01.000.2002
01.000.2007
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Note: By selecting Supplier in the Account Use filed the tabs on the screen will be disabled which
are not in use for Supplier selection.
1.4.
1.5.
Save the data.

Create at least one Payables documents e.g. Click (B) Payable document.
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1.6.
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Provide Additional Information on the 2nd tab. You can assign sequence numbering to
this document as well.
Note(s):
o Creation of a bank and a payable document is compulsory, without these, you cannot
process a payment.
o Before creating a Bank, we have to create a payment format
o Always note that banks can be defined at OU level.
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32 - Payment Terms
1. Define a Payment terms
1.1.
Open Payment Terms form to define Payment terms,

Payables: Setup > Invoice > Payment Terms
1.2.
Enter the required information,
Name
XX Immediate
% Due
Days
100
0786
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33 - Options Definitions
1. Define Financial options
1.1.
To enter Financials information open the Financials form,

Payables: Setup > Options > Financials
Note: As we will not configure purchasing so we will not use this option.
2. Define Payables options

2.1.
Open Payables form to enter payables related information,

Payables: Setup > Options > Payables
Attention: Carefully consider this option before setting it. Changing your automatic offset
setting after creating accounting entries can result in slower Payables Accounting Process
performance. Also, under certain circumstances, changing this setting can result in accounting
irregularities.
o None. Do not use Automatic Offsets. For your invoice transactions, Payables creates one
liability accounting entry, and for your payment transactions, Payables creates one cash
type accounting entry.
o Balancing. Payables uses the supplier site's default liability account and overwrites the
balancing segment (usually the company code) with the balancing segment from the
expense distribution GL Account.
o Account. When creating the offsetting liability account, Payables uses the expense GL
Account from the invoice distribution and overwrites the account segment with the
default liability account from the supplier site.
2.2. Select Accrual while Set of Books are default as disabled.
2.3. Select Balancing Radio button.
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2.4.
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2.5.
Keep default values on the following forms for this tutorial else set according to your
requirements. The reason to provide these forms here is to share the available options.
Transfer to GL tab.
2.6.
Payment Accounting Tab,
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2.7.
Currency Tab,
2.8.
Supplier Tab,
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2.9.
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Invoice Tab,
Note: If the Allow Online approval check box is not enabled in the Payable Options (T)
Invoice, the invoices cannot be approved. We enabled it while invoice creation later for
demonstration.
2.10. Matching Tab,
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2.11. Interest Tab,
2.12. Enter Payment Priority 1 (high) and 99 (low) in the following Expense Report tab,
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2.13. Select Bank Account we defined above XX Bank Account in the following Payment tab.
2.14. Invoice Tax Tab,
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2.15. Withholding Tax Tab,
2.16. Tax Defaults and Rules,
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2.17. Reports Tab,
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34 - Open Period
1. Open the Payables Accounting Period
1.1.
Open the Accounting Period for Payables,

Payables: Accounting > Control Payables Periods
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35 - Suppliers
1. Supplier Creation
1.1.
To create a Supplier open the Supplier Entry form,

Payables: Accounting > Suppliers > Entry
1.2.
Enter the following information in the header section,

Supplier Name
Alternate Name
1.3.
XX Supplier
XX Supplier
Classification tab,
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1.4.
Control tab,
1.5.
Payment tab,
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1.6.
Bank Accounts tab,
1.7.
EDI (Electronic Data Interchange),
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1.8.
Invoice Tax Tab,
1.9.
Tax Reporting,
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1.10. To create a site for the press (button) Sites on the main Supplier form, and enter XX
SITE as the site name and enter address.
1.11. Uncheck Purchasing on the General Tab,
1.12. Enter the contacts information on the next Contacts tab.
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1.13. Accounting tab,
1.14. Control tab,
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1.15. Payment tab,
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36 - Sequences
1. Sequences
1.1.
Switch responsibility to system administrator,

1.2.
Search Sequential Numbering profile for XX Payables responsibility.
1.3.
Select Not Used under Responsibility,
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Payables
Invoices
Unit - 5AP
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37 - Invoice Entry
1. Enter Standard Supplier Invoices when there is no PO
1.1.
Open the Invoice Batches form,

Payables: Invoices > Entry > Invoice Batches
Type
Standard
Supplier
Site
Invoice Date
Invoice Num
XX Supplier
XX Site
Current or your invoice date
XX1
Invoice Amount
Terms
500
XX Immediate
Note: The values are kept default so no change.
1.2.
Scroll to the right using horizontal scroll bar and select the XX Immediate as Terms.
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1.3.
1.4.
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Click (Button) Distributions from the bottom of this form.

Enter the following information,
Amount
500
Account 01.000.4017
Traveling Expense
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1.5.
1.6.
1.7.
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Click OK (button).
Save the data on the main form.
Click Actions.1 (button) on the main form to validate and approve the invoice. The
following screen will be displayed.
Note: Our required options are disabled. So we need to enable them.

1.8.
Open Payables Options form,

Payables: Setup > Options > Payables
1.9.
Select tab Invoice and enable the following options,
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1.10. Select Validate and Force Approval on the window appeared after clicking Actions.1 on
the main form.
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1.11. Invoice Status is now Validated in the following screen.
1.12. Now the next step is to click Actions1 (button) and select Create Accounting.
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1.13. On pressing OK (button) check the Invoice Status Accounted is now Yes.
1.14. To view accounting select,

Menu > View Accounting
The following screen will appear showing Debit and Credit.
1.15. To view T Accounts select T Accounts (button) on the above screen.

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38 - Posting
1. Posting to GL
1.1.
To post to GL we need to run a request,

Payables: Other > Requests > Run
1.2.
1.3.
Select Single Request and click OK (button).

Enter request Payables Transfer to General Ledger in the Name field and provide
parameters on the displayed screen,
1.4.
View output,
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39 - Import
1. Using the Import Form
1.1.
Open Import form,

Payables: Journals > Import > Run
1.2.
Click the Import (button).
1.3.
1.4.
1.5.
Confirm the Journal Import by clicking Yes.

A request will be submitted.
View the request output and check the third columns status value which is Success.
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2. Using Program - Import Journals

2.1.
Open the requests submission screen,

Payables: Other > Requests > Run
2.2.
2.3.
In the name field Enter or find in from LOV Program - Import Journals.
Select the source as Payables on displayed parameterrs form.
2.4.
A request will be submitted so view the request status and output.
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Note: You will receive the following error if you have set profile option Sequential numbering to
always used in General Ledger. Here to resolve this issue I have just disabled this option. See
sequence numbering in the GL module.
EM17 Sequential numbering is always used and there is no assignment for this set of books and
journal entry category.
In the last part error are mentioned with the codes. In the above the error was EM17 and you can
check in the errors as shown below.
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Accounts
Receivables
Setup
Unit - 6AR
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40 - Setup Check List

The following is the setup check list to setup Oracle Receivables. The required steps are marks
with (x) while other all steps are optional. In this document we will only discuss the required
steps.
#
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
Step
Define Sets of Books
Decide How to Use the Account Generator
Define Transaction Flexfield Structure
Define Descriptive Flexfields (System Items and Territory flexfields)
Define Organizations
Define Sales Tax Location Flexfield Structure
Define Auto Cash Rule Sets
Define Receivables Lookups
Define Demand Class Lookups
Define Invoice Line Ordering Rules
Define Grouping Rules
Define Application Rule Sets
Define System Options
Define Flexible Address Formats
Maintain Countries and Territories
Define Payment Terms
Assign Reporting Set of Books
Define Accounting Rules
Open or Close Accounting Periods
Define Auto Accounting
Setup Cash Basis Accounting Method
Define Transaction Types
Define Transaction Sources
Define Collectors
Define Approval Limits
Define Remittance Banks
Distribution Sets
Define Receivables Activities
Define Receipt Programs
Define Receipt Classes
Define Payment Methods
Required
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
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32
33
34
35
36
37
38
39
40
41
42
43
44
Define
Define
Define
Define
Define
Define
Define
Define
Define
Define
Define
Define
Define
Receipt Sources
Aging Buckets
Statement Cycles
Standard Messages
Dunning Letters
Dunning Letter Sets
Territories
Sales persons
System Profile Options
Customer Profile Classes
Customers
Remit - To Addresses
Customer Relationships
45
46
Define Lockboxes
Define Transmission Formats
47
48
49
50
51
52
53
Define Unit of Measure Classes

Define Units of Measure
Define Standard Memo Lines
Setup Cross Currency Receipts
Set Up Tax
Setup Tax Vendor Extension
Setup Document Sequences
x
x
x
x
For convenience the required/optional steps from the above table have been selected and shown
in the following table.
#
1
2
5
6
13
16
18
19
20
22
Step
Define Sets of Books
Decide How to Use the Account Generator
Define Organizations
Define Sales Tax Location Flexfield Structure
Define System Options
Define Payment Terms
Define Accounting Rules (Optional)
Open or Close Accounting Periods
Define Auto Accounting
Define Transaction Types
23
24
25
26
Define
Define
Define
Define
Transaction Sources
Collectors
Approval Limits
Remittance Banks
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28
30
31
32
39
40
41
42
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Define Receivables Activities

Define Receipt Classes
Define Payment Methods
Define Receipt Sources
Define Sales persons
Define System Profile Options
Define Customer Profile Classes
Define Customers
Set Up Tax
Note: Please update the chart of accounts in order to set up AR with all required accounts
accordingly.
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1. Define Receivables Responsibility
1.4.
To define Receivables responsibility open the Responsibilities screen,

1.5.

Responsibility Name
XX Receivables
Application
Responsibility Key
Description
Effective Date From
Data Group Name
Menu
Request Group Name
Receivables
XX_REC
XX Receivables Super User
Standard
Receivables
AR_NAVIGATE_GUI
Receivables All
Receivables
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2. Define a Receivables User/Assign Responsibility

2.1.
2.2.
access to Receivables. Here instead of creating a new user we will assign the
responsibility to our earlier created user at the time of GL configuration that is
XX_USER.
2.3.
After searching the XX_USER we will attach the Responsibility XX Receivables created
Responsibility
Application
Security Group
XX Receivables
Receivables
Standard
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2.4.
2.5.
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Save the data.

Switch the responsibility to XX Receivables responsibility and you will get the following
menu.
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Now as we got access to Receivables module so now we can start setup of Receivables module.
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42 - SOB Assignment
1. Set of Books Assignment
1.1.
1.2.

1.3.
Find the Profile option GL Set of books Name for Payables Responsibility (Link the
SOB with the Payables responsibility)
1.4.
Assign XX_Set of Books as show below,
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1.5.
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Save the data.
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43 - Account Generator
Receivables uses the Account Generator to update the balancing segment values during various
accounting activities against transactions and receipts. By matching the balancing segments for
different accounting activities back to the original transaction or receipt, the Account Generator
ensures that Receivables uses the correct balancing segment values during this substitution
process.
For example, if an invoices balancing segment that you assess finance charges for has a value of
01 and the balancing segment of your finance charges account is 02, when Receivables accrues
finance charges for this invoice, the Account Generator automatically changes the balancing
segment of the finance charges account to 01.
The Account Generator in Receivables utilizes Oracle Workflow. You can view and customize
Account Generator processes through the Oracle Workflow Builder. To modify the default setup
using Oracle Workflow (for example, to use a different balancing segment for either the finance
charges or Receivables account).
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44 - Operating Unit
1. MO: Operating Unit
1.1.

1.2.
Now to link MO: Operating Unit find from the system profile window,
1.3.
Under responsibility assign XX Organization as an Operating unit we created above

while configuring AP module.
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1.4.
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Save the data.
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45 - Organizations
You must define at least one organization to use Receivables. This organization lets you use the
inventory forms in Receivables if you do not have Oracle Inventory installed.
1. Define Organizations
1.1.
Switch to Inventory Responsibility,

Inventory: Setup > Organizations > Organizations
1.2.
Add or select Business Group and click (B) Others,
1.3.
Enter the required information on the screen displayed as following,
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46 - Location Flexfield
]
1. Define Sales Tax Location Flexfield Structure

1.1.
To define Location Flexfield structure switch to Sys Admin responsibility,

System Administrator: Application > Flexfield > Key > Segments
1.2.
We will assign Province.City Location Flexfield,
1.3.
The following are two segments in this flexfield structure,
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Assign value sets and also populate them with values as we did while creating Chart of
Account.
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47 - Profile Settings
1. Set HR:User Type profile option
1.1.
Switch to Sys Admin responsibility,

1.2.
1.3.
Enter the following information and click (B) Find,

Applications
Receivables
Responsibility
Profile
XX Receivables
HR:User Type
Choose HR User and save the information.
2. Set HR:Security Type profile option

2.1.

1.1.

Applications
Responsibility
Receivables
XX Receivables
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Profile
1.4.
HR: Security Profile
Choose XX Organization and save the information.
Note: Please note that there is a space HR: Security Profile after HR: while there was no
space HR:User Type, so you can user HR:%Security Profile to avoid such inconvenience.
3. Set HR:Business Group profile option

3.1.

3.2.

Applications
Responsibility
Profile
Receivables
XX Receivables
HR:Business Group
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3.3.
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As we have already defined XX Organization as our business group so here we have

selected it as a Business Group.
4. List of Profiles
Profile Options not Owned by Receivables
The following profile options affect the operation of Receivables, but are not "owned" by Receivables:
1
MO: Operating Unit
This profile option controls to which operating unit a particular

responsibility corresponds and is used only if you have
installed multiple organization support.
MO: Top Reporting Level
This profile option determines which reporting levels are

available for a particular responsibility when reporting across
multiple organizations. Available values include Set of Books,
Legal Entity, and Operating Unit. The default is Operating
Unit.
Indicate Attachments
This profile option lets you turn off the indication of

attachments when querying records in Receivables. Setting
this profile option to No can increase system performance.
Profile Option Settings

4
Tax: Allow Ad Hoc Tax Changes
This profile option lets you choose whether to update rates

and amounts assigned to tax codes in the Transactions
window in Receivables, if you defined tax codes in the Tax
Codes and Rates window and set Ad Hoc to Yes.
The value for this option can be set by the system
administrator at the site, application, responsibility, and user
levels, but cannot be updated by the user. This profile option
has no default value; a null value is equivalent to No.
Tax: Allow Manual Tax Lines
This profile option determines whether users can enter

manual tax lines in the Transactions windows in Receivables.
You might want to restrict this data entry by setting the profile
option to No.
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has no default value; a null value is equivalent to Yes.
Tax: Allow Override of

Customer Exemptions
Use this profile option to prevent users from entering

unapproved exemptions in Receivables. This profile option
controls access to the Tax Handling field in the Lines window
when entering transactions. You use this field to indicates how
Receivables handles exemptions for each transaction line. You
can also use this profile option to control whether you allow
sales tax systems to automatically create unapproved sales
tax exemptions during invoice entry.
Tax: Allow Override of Tax Code
This profile option lets you choose whether to override a

system-derived tax code during order or invoice entry. If you
override a system derived tax code, Receivables will use the
rate and amount assigned to the new tax code to determine
the tax for the transaction.
Tax: Invoice Freight as Revenue
If you are using Oracle Order Management, this profile option

determines how Order Management imports freight amounts
to Receivables when you run the Receivables Interface
program. Use this profile if you require freight amounts to be
taxed. If this option is Yes, Order Management will create a
line item of type Line on the invoice for the freight amount
identified on the Ship Confirm window, so that it can be taxed.
When Receivables prints the invoice, this amount will be
printed as the last invoice line with the description of Freight.
Tax: Inventory Item for Freight
Use this profile if you have set Tax: Invoice Freight as

Revenue to Yes (so that freight can be taxed) and you need
to control the rate of tax applied to freight. You can do this by
defining an inventory item of User Type "Freight" and setting
this option to your new inventory item. When Order
Management identifies this inventory item, it uses the Tax
Codes (or Groups) assigned to it or Item Exceptions to control
the applicable tax rates and accounting for the freight service.
On the printed invoice, the description of the freight line will
be derived from the inventory item that you defined, rather
than the default description Freight.
10
Tax Taxware: Service Indicator
If the Taxware Sales/Use Tax System is your tax vendor,

define this profile option to define your service indicator.
Taxware uses the service indicator to identify the taxability in
jurisdictions where the taxability differs according to the
service indicator. Choose Service, Rental, or Non-service. This
profile option has no default value; a null value is
equivalent to Non-service.
This profile option can be set by the system administrator at
the site, application, and responsibility levels but cannot be
updated by the user.
11
Tax Taxware: Tax Selection

define this profile option to control whether jurisdiction-level
jurisdiction codes should be used when calculating taxes.
Choose Tax Only to calculate tax based on the ship-to
address. Choose Jurisdiction and Tax to calculate tax based on
the ship-to, ship-from, point of order acceptance, and point of
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order origin information. This profile option has no default
value; a null value is equivalent to Jurisdiction and Tax.
12
Tax Taxware: Tax Type

define this profile option to identify the default tax type for
transactions that are passed to Taxware from Receivables.
Taxware uses the tax type to determine how to calculate tax
in jurisdictions in which tax calculations are different
depending on the tax type. Choose Sales, Service, or Use. This
profile option has no default value; a null value is equivalent
to Sales.
13
Tax Taxware: Use Nexpro
This profile option determines whether you use Nexpro, a

function of the Taxware Sales/Use Tax System. Choose Yes if
Taxware is your tax vendor; otherwise, set this profile option
to No. A null value is equivalent to No.
14
Tax: Use Tax PL/SQL Vendor
This profile option determines the tax vendor to use in a

multiple organization environment when multiple tax vendors
are installed. Choose either Taxware or Vertex. The default
value is Null.
the site, application, responsibility, and user levels.
15
Tax: Use Tax Vendor
This profile option lets your system administrator control

which users can call an installed third party application for tax
calculations. This profile option is required in multiple
organization installations in which one set of executables is
shared across many different tax compliance requirements.
Choose Yes to indicate that a user can call a third
party application to calculate tax. A null value for this profile
option is equivalent to No.
16
Tax Vertex: Case Sensitive
If Vertex Quantum is your tax vendor, this profile option

determines whether tax calculation queries to the Vertex Tax
Decision Maker (TDM) are case sensitive. If you do not use
Vertex Quantum, Receivables ignores this profile option.
the site level but cannot be updated by the user.
17
Tax Vertex: Secondary Taxes
If Vertex Quantum is your tax vendor, this profile option

indicates whether secondary taxes should be returned to
Oracle Receivables. This profile option has no default value; a
null value is equivalent to Use Secondary Taxes. If you do not
use Vertex Quantum, Receivables ignores this profile option.
18
AR: Allow Overapplication in

Lockbox
This profile option controls how AutoLockbox handles receipts

when the payment amount is greater than the balance due for
a transaction. When a payment exceeds the balance due,
AutoLockbox closes the transaction and leaves a negative
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balance due for the item if both of the following are true:
AR: Allow Overapplication in Lockbox is set to Yes
the open debit items transaction type has Allow
Overapplication set to Yes
If either of these are not true, AutoLockbox applies only
enough to close the transaction and leaves the remaining
receipt amount unapplied.
19
AR: Allow summary table

refresh
Set this profile option to Yes if you want to allow the data
contained within the transaction summary and open balance
tables to be initialized or reset.
After the tables are populated, changes that occur to
transaction balances are updated in the summary tables via
business events.
Use this profile option for added security to ensure that the
summary tables are refreshed only when necessary.
This profile option can be set by the system administrator or
user at the application level.
20
AR: Allow Update of Existing

Sales Credits
This profile option determines whether a user can update

existing sales credits or if additional sales credit records need
to be created to maintain an audit trail.
21
AR: Always Default Transaction

Balance for Applications
This profile option determines the default amount applied

value that displays in the Applications window, whether you
enter applications directly or by using the Search and Apply
feature. The default value includes discount amounts, where
applicable.
If you set the profile option to Yes, then the default amount
applied is the remaining transaction amount.
If you set the profile option to No, or if a null value exists,
then the defaulting rule is:
1. If the unapplied receipt amount is greater than or equal to
the transaction, then the
default amount applied is the remaining transaction amount.
2. If the unapplied receipt amount is less than the remaining
transaction amount, then
the default amount applied is the unapplied receipt amount.
3. If the unapplied receipt amount is negative, then the
default amount applied is the remaining transaction amount.
the site, application, responsibility, and user levels. The user
can also update this profile option.
22
AR: Application GL Date Default
This profile option determines how Receivables determines the

default GL Date when you apply receipts. Choose one of the
following values:
Later of Receipt GL date and Invoice GL date: Choose this
value to use either the receipt GL date or the invoice GL date,
whichever is later, as the default GL date for your receipt
applications. This is the default value.
Later of Receipt GL date, Invoice GL date, and Current date:
Choose this value to use the receipt GL date, the invoice GL
date, or the current date, whichever is later, as the default GL
date for your receipt applications.
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23
AR: AutoInvoice Gather

Statistics
This profile option determines if the AutoInvoice Master

program analyzes and gathers information about the interface
tables each time AutoInvoice is run. Analyzing tables ties up
system resources. If the value for this profile option is set to
Yes, or is null, AutoInvoice analyzes the interface tables and
gathers statistics. If the value is set to No, AutoInvoice does
not analyze the interface tables.
24
AR: Bank Directory Source
This profile option is used by iReceivables for bank account

transfer payments that make use of the Automated Clearing
House (ACH) network. The profile option provides iReceivables
with access to the E-Payment routing directory via the Federal
Reserve Financial Services web site, a local file downloaded
from this web site, or both. iReceivables uses the E-Payment
routing directory to derive the name of the bank or financial
institution from the routing number that a customer enters to
pay an invoice using an ACH bank account transfer.
the site, application, responsibility, and user levels but cannot
be updated by the user.
25
AR: Bank Directory URL
This profile option is used by iReceivables to identify the URL

in Oracle iReceivables that will host the Federal Reserve
Financial Services web site. This profile option is set when the
AR: Bank DIrectory Source profile option is set to Web
Services or Web Service First then Local.
the site level but cannot be updated by the user.
26
AR: Bills Receivable Batch

Source
This profile option determines the default bills receivable

transaction batch source to use for bills receivable
transactions. Enter a bills receivable batch source that you
previously defined to default to the Bills Receivable window
and the Bills Receivable Transaction Batches window.
This profile option can be set only at the user level and can be
27
AR: BPA Details Access Enabled
This profile option determines the level of information internal

users and customers can access online presented by Oracle
Bill Presentment Architecture. If set to yes, the user can
access the details page of an online bill by clicking an active
hyperlink in the Item Description column of the Lines and Tax
table to view detail billing information from supplementary
data sources. If set to no, no hyperlink is displayed and users
cannot access a details page for billing detail.
the site, application, responsibility, and user level and cannot
28
AR: BPA Print Output Directory
This profile option identifies the output directory for invoice

PDF files generated by the invoice batch print program
submitted in Oracle Bill Presentment Architecture or Oracle
Receivables. It also stores PDF files generated by the Print
Preview feature of Interactive Preview when the user selects
one or more invoices to print.
the site, application, repsonsibility, and user level and cannot
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29
AR: Cash - Allow Actions
This profile option determines whether you can create

adjustments and chargebacks when applying receipts in the
Applications window.
Your system administrator selects either Yes or No to indicate
whether Receivables lets you create item level actions in the
Applications window while you apply receipts. Valid item level
actions include adjustments to your debit items or the creation
of chargebacks
for specific debit items.
If your system administrator sets this profile option to Yes,
when you choose either Chargebacks or Adjustments in the
Applications window Receivables displays the Chargebacks or
Adjustments window and lets you create chargebacks and
adjustments. If your system administrator sets this profile
option to No, Receivables disables the Chargebacks and
Adjustments buttons in the Applications window.
levels, but cannot be updated by the user.
30
AR: Change Customer on

Transaction
This profile option determines whether you can update

customer names in the Transaction windows. If this option is
Yes, you can update the bill-to and ship-to names of
customers on your transactions.
Note: You cannot update the customer bill-to or ship-to
information if the transaction is a chargeback, has activity
against it, or has been posted, even if this profile option is set
to Yes.
31
AR: Commit Between

Validations in Lockbox
This profile option determines whether the AutoLockbox

program will commit (save) after validating each record in a
Lockbox transmission. If you set this profile option to No,
AutoLockbox will only commit after validating all of the
records in the transmission.
the site, application, and responsibility levels.
32
AR: Create Bank Charges
This profile option determines whether users can create bank

charges when entering receipts in Receivables.
Other operations that this profile can affect include the
following:
QuickCash
PostBatch
administrator at the
site, application, and responsibility levels, but cannot be
33
AR: Credit Hierarchy Type
Set this profile option to the relationship type that you are
using in Credit Management. This profile option is used for
determing the party relationship hierarchy when generating
the case folder.
34
AR: Customer Merge Commit

Size
This profile option determines how many site uses are

included in a merge set when you run the Customer Merge
program from the Standard Request Submission windows.
This profile option is not used when you submit the program
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from the Customers Merge window. A merge set contains one
or more pairs of customer accounts to merge and is created
based on these two rules, with the first rule taking
precedence:
Site uses for a customer account cannot be split between
two merge sets.
The number of site uses in a merge set is as close to the
profile option value as possible without violating the first rule.
For example, you leave the profile option at the default value
of 1000, and you have three groups of customer accounts to
merge. Each merge involves 100 addresses with 20 site uses
per address, so each of the three merges has 2000 site uses
that must belong to the same merge set. With the profile
option set to 1000, the Customer Merge program runs three
merge sets, each with 2000 site uses.
If you set the profile option to 3000, the program runs two
merge sets. After processing the first 2000 site uses, the
Customer Merge program checks that the profile option is not
yet reached and processes another 2000 for a merge set of
4000 total site uses. With the profile option already reached in
the first merge set, the program creates another merge set
and processes the last 2000 site uses.
When you set this profile option, consider the number of site
uses of the merge-from customers. If you set the value too
low, a small number of records are saved in each merge set.
If you set the profile option too high, indexes might not be
properly used. In addition, if you set the profile option to less
than 1000, 1000 is the value that the program uses.
35
AR: Customer Text Last

Successful Run
This profile option stores the last successful run date of the
customer text data creation and indexing process. You must
run this customer text data creation and indexing process to
acquire good search results in the Text tabbed region of the
Find/Enter Customers window.
36
AR: Customers - Enter Alternate

Fields
This profile option controls whether users can enter

information in the Alternate Name field in the Customers and
Customer Addresses windows. This field lets you enter a
phonetic representation of a customer name. Alternate names
are used primarily in Japan to enter and sort customer
information using Kana characters. Receivables also uses this
information when you choose Customer Name Sort as a
parameter when printing certain Receivables reports (for
example, the Customer Listing - Detail or Summary report).
Refer to the AR: Sort Customer Reports by Alternate Fields
profile option in this section.
37
AR: Debug Level for Lockbox /

PostBatch
This profile option determines whether AutoLockbox and

PostBatch (Post QuickCash) are run in debug mode.
Enter one of the following values to indicate how extensive
the debugging information saved to the log file will be:
0 - Save only the most severe messages and errors (default
setting).
1 - Save messages that indicate entering and exiting various
functions.
2 - Save any useful and informative messages.
3 - Save all other debug messages, including printing values
of several important
variables.
38
AR: Default Exchange Rate

Type
This option determines the default exchange rate to use when

converting foreign currency transactions to your functional
currency. Valid values are:
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Corporate Exchange Rate - An exchange rate you define to
standardize rates for your company. This rate is usually a
standard market rate determined by senior financial
management for use throughout the organization.
Spot Exchange Rate - An exchange rate you enter to
perform a conversion based on the rate on a specific date.
User Specified Rate - An exchange rate you specify when
entering a foreign currency transaction.
Note: If using the Automatic Receipts and Remittances
Creation
programs to pay foreign currency transactions, then set this
profile
option to a value other than User.
39
AR: Default Open Receipts for

Application
Use this profile option to indicate whether or not these items

should always be selected:
Include Open Receipts box in the Receipt Applications
window (Tools menu)
Open Receipts box in the Search and Apply window the
default is No.
40
AR: Deposit Offset Account

Source
This option indicates which accounting source to use for a

deposits offset account. Receivables can use either
AutoAccounting or the deposits transaction type as the
accounting source for the offset account.
41
AR: Disable Receivable Activity

Balancing Segment Substitution
This profile option lets you disable balancing segment

substitution for receivable activities. This profile option does
not affect the gain, loss, and rounding accounts that you
define at the system options level.
The default value is No. If you set this profile option to Yes,
then you must define a suspense account in the event that
your activities and original transactions do not post to the
same balancing segment value.
This profile option affects these activities:
Adjustments
Discounts (earned and unearned)
Finance charges
Activity applications, such as receipt write-off activity, short
term debt, and claims investigation The value for this option
can be set by the system administrator at the site, application,
responsibility, and user levels but cannot be updated by the
user.
42
AR: Enable SQL Trace
Use this profile option to activate SQL Trace, a program that

creates a log file of each SQL procedure performed while
executing Oracle Receivables functions. If this profile option is
enabled and a SQL-related error occurs, Oracle Applications
developers and your system administrator can use the log file
the program creates to identify the cause.
Accept the default setting of No for optimum performance
during normal day-to-day processing. Enable this profile
option before reproducing and researching SQL errors.
Yes, show bind variable name
Choose this value to enable SQL Trace and display only the
names of bind variable in each SQL statement.
Yes, show bind variable value
Choose this value to enable SQL Trace and display the values
of bind variables in each SQL statement. This option may be
more useful as the program shows the actual value used
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during statement execution, rather than just the bind variable
name.
No Disable SQL Trace. This is the default value.
43
AR: Enable Debug Message

Output
Use this profile option to help resolve errors that can occur
when generating iReceivables pages, such as web pages that
appear with missing fields or data that displays incorrectly.
This profile option activates a debugging program that inserts
comments into your HTML source files to help your system
administrator determine the cause of any errors.
44
AR: Factor/Endorse Bills

Receivable without Recourse
This profile option determines whether you can create

factored remittances or endorsements without recourse. The
profile option controls this by allowing users to uncheck the
With Recourse box in the Remittances window and the
Transaction Batches window.
levels but cannot be updated by the user.
45
AR: GL Transfer Balance Test
This profile option controls whether the General Ledger

Interface program will reject debit and credit balances that are
not equal before posting to the general ledger. Available
values are:
Yes
Receivables will reject unbalanced debits and credits before

posting to the general ledger. These rejected unbalanced
debits and credits will be listed in the Unposted Items Report
which runs automatically during the posting program.
No
Receivables will not reject unbalanced debits and credits

before posting to general ledger.
levels but cannot be updated by the user.
46
AR: Include Receipts at Risk in

Customer Balance
This profile option controls whether Receivables displays items

at risk and includes them when calculating customer account
balances in the Account Details, Account Overview, and
Customer Account windows. Set this option to No if you do
not want to view items at risk in these windows or include
them when calculating the balance due.
47
AR: Invoices with Unconfirmed

Receipts
This profile option lets you choose whether to adjust or credit

invoices selected for automatic receipt. You can adjust
transactions that have been approved, but not confirmed.
48
AR: Item Flexfield Mode
This profile option lets you choose the format to use for
entering flexfield information for Line Items for commitments
in the Transactions and Item Tax Rate Exceptions windows.
Available values are:
Always Pop a Flexfield Window
The item flexfield always pops up as you navigate through the

field.
Concatenated Segment Entry
The item flexfield never pops up as you navigate through the

field. Instead, you can type the item flexfield information
directly into the field.
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No Window for a Single Segment Flexfield
The item flexfield will only pop if it has more than one
segment enabled.
The value you specify for this profile option at the user level
takes precedence over the value that is set for this profile
option by the system administrator at the site, application,
responsibility, or user level.
49
AR: Mask Bank Account

Numbers
Use this profile option to control the display of bank account

numbers in Receivables windows. If you accept credit cards as
payment for open debit items, Receivables displays the credit
card number in the Bank Account field of the Customers,
Transactions, and Receipts windows. You can limit access to
this information by displaying only a portion of the number.
No Masking
Do not mask any portion of the number.

Mask - First Four Digits Visible
Show only the first four digits of the number. Display the
remaining digits as asterisks (*).
Mask - Last Four Digits Visible
Show only the last four digits of the number. Display the
preceding digits as asterisks (*).
the site, application, responsibility, and user levels, but cannot
50
AR: Maximum Lines per

AutoInvoice Worker
This profile option lets you set a maximum number of lines

per AutoInvoice worker.
has no default value.
51
AR: Override Adjustment

Activity Account Option
This profile option lets you choose whether you can override
the default adjustment account when entering or updating
manual adjustments and when updating automatic
adjustments. These changes must be made before posting to
the general ledger.
This profile option pertains only to adjustments whose
receivable activitys GL account source is Activity.
52
AR: Receipt Batch Source
This is the default receipt source for the Batch field in the
Receipts and Receipt Batches windows.
Only Receipt sources with a Receipt Source Type of Manual
will be displayed in the list of values.
The value that you specify for this profile option at the user
level takes precedence over the value that is set for this
profile option by the system administrator at the site,
application, responsibility, or user level.
53
AR: Require Adjustment Reason
Use this profile option to control whether a reason is required

when entering manual adjustments. If you set this option to
Yes, then Receivables requires a reason whenever a manual
adjustment is made. The default value is No.
The value you specify for this profile option at the user level
takes precedence over the value that is set for this profile
option by the system administrator at the site, application,
responsibility, or user level.
54
AR: Require Payment Method

on Remittance Batch
Use this profile option to control whether the receipt class and
payment method are mandatory in the Receipt Remittances
window. The default value is No.
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administrator at the site, application, and responsibility levels,
but cannot be updated by the user.
55
AR: Sort Customer Reports by

Alternate Fields
This profile option controls whether Receivables will sort

information using the value of the Alternate Name field in the
Customers window when you run certain reports. To use this
option, the AR: Customers - Enter Alternate Fields profile
option must also be set to Yes.
Reports that can use this option include: the Customer Profiles
Report, Receipt History Report, Applied Receipts Register,
Unapplied and Unresolved Receipts Register, Automatic
Receipts Awaiting Confirmation, Print Statements, Transaction
Register, and the Customer Listing Detail and Summary
reports.
56
AR: Transaction Batch Source
This profile option determines the default invoice source that

will appear in the Batch field of the Transaction and Credit
Memo windows. Receivables only displays batch sources with
a Transaction Source Type of Manual in the list of values for
this option.
The value you specify for this profile option at the user level in
this window takes precedence over the value set for this
profile option by the system administrator at the site,
application, responsibility, or user level.
57
AR: Update Due Date
This profile option determines whether you can update the

due date (payment schedule) of a transaction in the
Installments and Account Details windows.
Available values are:
Yes
Receivables lets you update the due date of a debit item to

any date that is greater than the transaction date of this item.
If you change the due date of your debit item, Receivables
does not update the terms of this item.
No
Receivables prevents you from updating the due dates of

debit items.
58
AR: Use Invoice Accounting For

Credit Memos
This profile option determines whether to assign your credit

memo to the same accounts that are assigned to the invoice
you are crediting.
59
AR: Use Oracle Approvals

Management in Credit Memo
Workflow
This profile option determines which credit memo workflow to

use: either the original workflow without Oracle Approvals
Management (AME), or the AME workflow.
administrator at the site level, but cannot be updated by the
user.
60
AR: Use Statement Site &

Dunning Site Profiles
Use this profile option to select whether to pick profile

amounts for statements and dunning from the customer level
or the site level.
The default value is No. If you set this profile option to Yes,
then:
When you generate statements, Receivables uses the profile
amounts defined at the statement site, if one exists.
When you run the Dunning Letter Generate program,
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Receivables uses the profile amounts defined at the dunning
site, if one exists.
administrator at the site, application, and responsibility levels,
but cannot be viewed by the user.
61
Oracle Exchange Database Link
This profile option lets you enter the name of the database
link between Oracle Exchange and Receivables when they are
on two separate database instances. Set this profile option in
Receivables after you create the database link to Exchange.
You must set this profile option if you want to integrate your
Exchange billing data with Receivables.
administrator at the site level only, and cannot be updated by
the user. This profile option has no default value.
Profile Options in Oracle Trading Community Architecture
The following Oracle Trading Community Architecture profile options affect the operation of Oracle Receivables.
63
HZ: Audit Customer Account Merge
This profile option causes the creation of a log file when

customer accounts are merged. If this option is set to
Yes, an audit log file is generated.
64
HZ: Bypass Find/Enter Window
This profile option lets you specify if users can bypass

the Search Criteria or Find/Enter window and directly
enter the Customers-Standard and Customers-Quick
windows. If you set this profile option to No, then the
user must navigate through the Search Criteria or
Find/Enter window each time they want to enter new
customers in the Customers-Standard and CustomersQuick windows.
65
HZ: Change Party Name
Choose whether to let users update customer names in

the Customer windows.
administrator at the site, application, responsibility, and
user levels, but cannot be updated by the user.
66
HZ: Display Accounts for All

Operating Units
This profile option determines the default of the View

Only Current Operating Unit check box in the Search
Criteria window. You can still check or uncheck the
check box to override this profile option setting.
If you set this profile option to No, the check box is by
default checked. When you perform a search in the
Search Criteria window, the Search Results window
displays only the results for your operating unit. With the
Yes default of this profile option, the
check box is by default unchecked. All customer
accounts are displayed regardless of operating unit.
Note: Even if your search results include accounts
outside your
operating unit, you can only access accounts in your
operating unit.
67
HZ: Display D&B Button in Customer

Form
This profile option enables the D&B Information button

in the Customers-Standard and Customers-Quick
windows of Oracle Receivables. Use this profile option
only if you enable Dun and Bradstreet integration with
Receivables.
68
HZ: Gather Table Stats
Use this profile option to determine if the Customer

Interface program analyzes the interface tables before
processing the records. If the profile option is set to Yes,
then Customer Interface gathers statistics for all the
interface tables before processing the records.
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69
HZ: Internal Party
To indicate whether an organization is a competitor, a

sales partner, or can be used as a reference, you must
first define the party as an internal party using this
profile option.
70
HZ: Location Updatable
Set this profile option to Yes or No to determine whether

the Location field for the merge-to customer in the
Customers Merge window can be updated or not.
71
HZ: Log Customer Merge
Set this profile option to Yes to reduce the number of

debug messages in the Customer Merge log file. You do
not completely prevent writing messages to the file. If
the profile option is set to No or left blank, then all
messages are displayed.
72
HZ: Name/Address Backwards

Compatibility
Use this option to control whether existing Oracle

Receivables address formatting should
instead use TCA address formatting functionality:
Set to Yes to preserve backwards compatibility by
continuing to use AR address formatting.
Set to No to use TCA address formatting.
This profile option can be set by the system
administrator at the site, application, responsibility, and
user levels. The user can also update this profile option.
73
HZ: Number of Workers Used by

Customer Interface
Use this profile option to define the number of parallel

workers that process data at the same time when you
run the Customer Interface Master Conc program.
74
HZ: Show Only Active Addresses
Enter Yes or No to determine if customer queries should

display only active addresses or all addresses. This
profile option also determines the default for the Show
Only Active Addresses check box in the Customers Standard window.
75
Dun & Bradstreet Integration with

Oracle Receivables
Set these profile options to enable the Dun & Bradstreet

integration with Receivables:
HZ: D&B Password
HZ: D&B User Name
HZ: D&B URL
HZ: Web Server Proxy Host Name
HZ: Web Server Proxy Password
HZ: Web Server Proxy Port
HZ: Web Server Proxy User Name
Profile Options in Oracle Order Management

Because some Oracle Applications products have overlapping functions, the following Oracle Order Management
profile option also affects the operation of Receivables, even if you have not installed Oracle Order
Management.
76
OM: Commitment Sequencing
This profile option controls whether or not a deposit

assigned in Order Management affects the commitment
balance in Receivables.
If Yes, then the commitment balance includes
reserved amounts.
If No, then Receivables assumes that no amounts were
reserved in Order Management.
77
OM: Item Flexfield
This profile option indicates the structure of the Item

Flexfield (System Items) used by Order Management.
This structure should be the same across all applications
in the same database.
This profile option is visible and updatable at the site
level.
Profile Options in Oracle General Ledger

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Because some Oracle Applications products have overlapping functions, the following Oracle General Ledger
profile option also affects the operation of Receivables, even if you have not installed Oracle General Ledger.
78
Journals: Display Inverse Rate
Use this profile option to determine how you enter and

display conversion rates in the Oracle Order
Management Enter Sales Orders and Returns windows,
and the Oracle Receivables Receipts and Applications
windows.
Yes
You can enter and display conversion rates in the

functional-to-foreign format; that is, the rate by which
you multiply the functional amount to determine the
foreign amount.
No
You can enter and display conversion rates in the

foreign-to-functional format; that is, the rate by which
you multiply the foreign amount to determine the
functional amount.
The default value is No.
You can set this profile option at the user level. Or, your
System Administrator can set this profile option at the
site, application, responsibility, or user level.
Note: In Receivables, this profile option also affects how
the exchange rate appears in the Exchange Rate pop-up
window when you choose a Rate Type of either
Corporate or Spot.
79
Currency: Allow Direct EMU/NonEMU User Rates
Use this profile option to control whether a user can

derive an exchange rate between an EMU and Non-EMU
currency, based on the floating exchange rate between
the euro and the Non-EMU currency. The user derives
the exchange rate while entering both transactions and
period rates.
Background: All NCUs have a fixed exchange rate with
the euro. Floating rates exist only between NCU and
Non-NCU. By setting this profile option to No, a user can
enter a transaction involving an NCU and Non-NCU,
choose User as the Rate Type in the Exchange Rates
window, and enter the current exchange rate between
the euro and the Non-NCU. Oracle General Ledger
calculates a rate between the NCU and Non NCU for
your transaction.
Yes
You cannot derive an exchange rate between an NCU

and Non-NCU.
No
You can derive an exchange rate between an NCU and

Non-NCU.
The default value for this profile option is Yes.
You can view this profile option at the site, application,
and responsibility level. You can set this profile option at
the site, application, or responsibility level.
80
Enable Transaction Code
Use this profile option to enter transaction codes when

entering journal entries. These transaction codes create
additional budgetary or proprietary journal entries
automatically during posting. You must also enable
budgetary control for your set of books.
This profile option is also used to enable transaction
code functionality in AutoLockbox. AutoLockbox uses
transaction codes to manage receivables accounting in a
manner that is consistent with federal regulations. This
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feature is available only in public sector installations.
Yes
You can enter a transaction code in windows that allow

it in public sector installations of Oracle Payables, Oracle
Receivables, Oracle Purchasing, and Oracle General
Ledger.
No
You are unable to create additional account pairs for

your journal entries and you will not be able to use
transaction codes in AutoLockbox.
You cannot view this profile option at the user level.
Your System Administrator can set this profile option at
the site, application, or responsibility level.
Profile Options in Oracle Application Object Library
This section lists each profile option in Oracle Application Object Library, which are available to every Oracle
Application. For each profile option, we give a brief overview of how Oracle Application Object Library uses the
profiles setting.
81
Account Generator:Purge
Runtime Data
Setting this profile option to Yes ensures that the Oracle Workflow
data used to generate accounting flexfield code combinations
using the Account Generator is purged after the Account
Generator has completed.
This profile option should always be set to Yes unless you are
debugging the Account Generator; in this case, we recommend
that you set it to No temporarily at the user level. Running the
Account Generator with this profile option set to No fills up the
workflow tables and can slow system performance.
Users can see and update this profile option.
This profile option is visible and updatable at all levels.
82
Concurrent:Hold Requests
This profile option lets you automatically place your concurrent

requests on hold when you submit them.
The default value is No. The concurrent managers run your
requests according to the priority and start time specified for each.
Changing this value does not affect requests you have already
submitted.
A value of Yes means your concurrent requests and reports are
automatically placed on hold. To take requests off hold, you:
Navigate to the Concurrent Requests Summary window to select
a request
Select the Request Control tabbed region
Uncheck the Hold check box
83
Concurrent:Report Access
Level
This profile option determines access privileges to report output

files and log files generated by a concurrent program. This option
can be set to User or Responsibility.
Setting the Concurrent:Report Access Level profile option to User
means only the user who submitted a request may:
view the completed report output for that request online
view the diagnostic log file for that request online (System
Administrator also has this privilege)
reprint a completed report, if the Concurrent:Save Output profile
option is set to Yes (System Administrator also has this privilege)
If a user changes responsibilities, the reports and log files
available for online review do not change, but are still determined
by the user who submitted the concurrent requests.
Setting the Concurrent:Report Access Level profile option to
Responsibility means access to reports and diagnostic log files is
based on the responsibility the user is currently using. In this case,
for any requests submitted from their current responsibility, any
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user may:
view the completed report output for a request online
view the diagnostic log file for a request online (System
Administrator also has this privilege)
reprint a completed report, if the Concurrent:Save Output profile
option is set to Yes (System Administrator also has this privilege)
If a user changes responsibilities, the reports and log files
available for online review change to match the users current
responsibility. Users can always see the output and log files from
reports they personally submitted, but may also see reports and
log files submitted by any user from the current responsibility.
Users can see this profile option, but they cannot update it.
84
Concurrent:Report Copies
This profile option lets you set the number of output copies that
print for each concurrent request. The default value is 1.
Changing this value does not affect requests that you have
already submitted.
85
Concurrent:Request Priority
This displays the default priority number for your concurrent

requests. You cannot change your request priority. The priority of
your requests is set by your System Administrator.
Requests normally run according to start time on a firstsubmitted, first-run" basis. Priority overrides request start time. A
higher priority request starts before an earlier request.
Priorities range from 1 (highest) to 99 (lowest). The standard
default value is 50.
86
Concurrent:Request Start
Time
You can set the date and time that your requests are available to
start running:
If the start date and time is at or before the current date and
time, requests are available to run immediately.
If you want to start a request in the future, for example, at 3:45
pm on June 12, 1998, you enter 12-JUN-98 15:45:00 as the profile
option value.
You must include both a date and a time.
already submitted.
87
Concurrent:Save Output
You can save your request outputs in a standard file format.

The default setting saves request outputs in standard file format.
Some concurrent requests do not generate an output file.
If your request output is saved, you can reprint a request. This is
useful when requests complete with an Error status. For example,
the request runs successfully, but a printer malfunctions.
already submitted.
88
Concurrent:Sequential
Requests
You can force your requests to run one at a time (sequentially)

according to the requests start dates and times, or allow them to
run concurrently, when their programs are compatible.
Concurrent programs are incompatible if simultaneously
accessing the same database tables incorrectly affects the values
each program retrieves.
When concurrent programs are defined as incompatible with one
another, they cannot run at the same time.
Yes" prevents your requests from running concurrently. Requests
run sequentially in the order they are submitted.
No" means your requests can run concurrently when their
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concurrent programs are compatible.
Changing this value does not affect requests you have already
submitted.
89
Currency:Mixed Currency
Precision
Use Mixed Currency Precision to specify how many spaces are

available to the right of the decimal point when displaying
numbers representing different currencies.
Normally, currency numbers are right-justified.
Each currency has its own precision value that is the number of
digits displayed to the right of a decimal point. For U.S. dollars the
precision default is 2, so an example display is 345.70.
Set Mixed Currency Precision to be equal to or greater than the
maximum precision value of the currencies you are displaying. For
example, if you are reporting on rows displaying U.S. dollars
(precision=2), Japanese yen (precision=0), and Bahraini dinar
(precision=3), set Mixed Currency Precision=3.
90
Currency:Negative Format
You can use different formats to identify negative currency. The

default identifier is a hyphen ( - ) preceding the currency amount,
as in "-xxx". You can also select:
Angle brackets < > < xxx >
Trailing hyphen - xxx
If you run Oracle Applications in character mode, you can also

use:
Parentheses ( ) ( xxx )
Square Brackets [ ] [ xxx ]
If you use the negative number formats of (xxx)" or [xxx]" in

the GUI version of Oracle Applications, your negative numbers
appear as <xxx>".
91
Currency:Positive Format
You can use different formats to identify positive currency values.

The default condition is no special identifier.
This is the only format available for positive numbers in the GUI
version of Oracle Applications. If you use the character mode
positive number formats of "+xxx" or "xxx+," your positive
numbers appear as "xxx" in the GUI windows.
Users can see this profile option.
92
Currency:Thousands
Separator
You can separate your currency amounts in thousands by placing

a thousands separator, for example, a comma ( , ), every three
digits (or 103 power).
If your currency amount does not fit within the field window, the
thousands separator does not display.
93
Default Country
This is the default source for the Country field for all address
regions and is used by the Flexible Address Formats feature, the
Flexible Bank Structures feature, and the Tax Registration Number
and Taxpayer ID validation routines.
This profile can be set to any valid country listed in the Maintain
Countries and Territories window and can be set to a different
value for each user.
If the Default Country profile option is not defined, Receivables
uses the value of the Default Country field in the System Options
window as the default when you enter addresses.
The Flexible Bank Structure, Tax Registration Number, and
Taxpayer ID validation routines are only performed for customers
and banks in the home Country. If the current transaction does
not have a Country value, the Default Country profile value is used
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to determine whether validation is required. If the Default Country
profile is not defined, validation will not be performed.
94
Flexfields:AutoSkip
You can save keystrokes when entering data in your flexfields by

automatically skipping to the next segment as soon as you enter a
valid value into a segment.
Yes" means after entering a valid value in a segment you
automatically move to the next segment.
No" means after entering a valid value in a segment you must
press [Return] to go to the next segment.
95
Flexfields:Shorthand Entry
If shorthand flexfield entry is defined for your flexfield, you can

use a shorthand alias to automatically fill in values for some or all
of the segments in a flexfield.
Not Enabled
Shorthand Entry is not available for any flexfields for this user,
regardless of whether shorthand aliases are defined.
New Entries Only
Shorthand Entry is available for entering new records in most

foreign key windows. It is not available for combinations windows,
updating existing records, or entering queries.
Query and New Entry
Shorthand Entry is available for entering new records or for

entering queries. It is not available for updating existing records.
All Entries
Shorthand Entry is available for entering new records or updating

old records. It is not available for entering queries.
Always
Shorthand Entry is available for inserting, updating, or querying

flexfields for which shorthand aliases are defined.
96
Flexfields:Show Full Value
If an alias defines valid values for all of the segments in a flexfield,

and Flexfields: Shorthand Entry is enabled, when you enter the
alias the flexfield window does not appear.
You can override this by selecting Flexfields: Show Full Value,
which displays the full flexfield window with the cursor resting on
the last segment.
97
Language
This profile option displays the name of the language used by your
application windows and menus. Only your system manager can
change this profile option.
98
Maximum Page Length
You can set the maximum number of lines per page for your
printer.
You should set Maximum Page Length" to a value appropriate
for the paper size your printer uses.
The default value of 58 accommodates A4 type paper in
landscape mode.
If your printer uses 8 1/2" by 11" size paper, you can set
Maximum Page Length" to 66.
99
Menu Style
You can choose between Lotus-style (left-to-right scrolling) or

Macintosh-style (pull-down) menus.
Both menus have the same sequence of menu choices for each
application function.
100
Message:Prompt for
Explanation
You can automatically display a pop-up window asking if you want

to see a message explanation. By setting this option to:
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"Yes" you see a DecisionPoint window when a message
explanation is available.
"No" you do not see a DecisionPoint window when a message
explanation is available. You acknowledge messages by pressing
any key.
101
Message:Shared Application
Messages appearing in the message line near the bottom of the

screen are typically generated by the application you are running.
Occasionally, an application may share another applications
messages. The Message:Shared Application profile option lets you
identify another application whose error messages can be
referenced.
102
Printer
You can select the printer that prints your reports. If a printer
cannot be selected, contact your System Administrator. Printers
must be registered with Oracle Applications.
103
QuickPick:AutoReduction
You can automatically reduce a list of values to a list containing

only values starting with a character(s) you specify, by selecting
AutoReduction: "Normal."
When you select AutoReduction: "PowerSkip," you can reduce a
list of values to only those starting with a character(s) you specify,
and your cursor automatically skips to the next differing character.
For example, if you had a long list of quarterly reports, two
starting with the letter "z" (ZDept CF1 and ZDept CF2), when you
type the letter "z" the list of values list is reduced to two values,
and the cursor automatically skips to the last character. You then
type "1" or "2" to select a report.
In the example above, with AutoReduction set to Normal, you
must type all the characters if you want to use the AutoReduction
feature to select one of the reports.
104
QuickPick:AutoSelect
After you reduce a list of values to a single choice, AutoSelect

automatically enters the value for you.
Use QuickPick:AutoReduction to help reduce list of value lists to a
single choice. Then with QuickPick:AutoSelect you can, for
example:
Specify the first character(s) of the choice you want
If only one value begins with the character(s), AutoSelect
automatically selects the correct choice, closes the pop-up
window, and enters the value.
To enter a QuickPick value when AutoSelect is set to "No", you
must press [Return] after selecting the value.
105
Sequential Numbering
Sequential Numbering assigns numbers to documents that you

create in Oracle financial products. For example, when you are in
a window that creates invoices, each invoice document can be
numbered sequentially.
Sequential numbering provides a method of checking whether
documents have been posted or lost.
Not all windows within an application can be selected to support
sequential numbering.
Sequential Numbering has the following profile option settings:
Always Used
You may not enter a document if no sequence exists for it.

Not Used
You may always enter a document.

Partially Used
You will be warned, but not prevented from entering a document,

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when no sequence exists.
Only system administrators can change this profile option.
This profile option is visible and updatable at the site, application,
and responsibility levels, as described in the table below.
Note: The ability to set the Sequential Numbering profile option at
the responsibility level was added for the Multiple Organizations
Support feature. We recommend setting this option at either the
site or application level unless you are implementing this feature.
Level Visible Allow Update
Site Yes Yes
Application Yes Yes
Responsibility Yes Yes
User No No
The internal name for this profile option is

UNIQUE:SEQ_NUMBERS.
106
Sign-On:Notification
You can display a message at login that indicates:

If any concurrent requests failed since your last session.
How many times someone tried to log on to Oracle Applications
with your user name, but an incorrect password.
When the default printer identified in your user profile is
unregistered or not specified.
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48 - Payment Terms
1. Define Payment Terms
1.1.
Switch to Receivables responsibility and open the Payment terms form,

Receivables: Setup > Transactions > Payment Terms
1.2.
Enter the following information on the displayed form,
Name
Description
Discount Basis
Effective Dates
Installment Options
Payment Schedule Seq
Relative Amount
Due Days
XX 30 Net
Due in 30 days. Payment terms can include a discount %
for early payment and you can assign multiple discounts to
each payment term line.
Invoice Amount
Current Date
Include tax and freight in first installment
1
100
30
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Note: Enter discounts by clicking the Discounts button. The following screen will be displayed.
Here we are not going to give any discount.
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49 - Accounting Rule
1. Define Accounting Rule
1.1.
Open Accounting Rules form,

Receivables: Setup >Transactions >Accounting Rules
1.2.
Enter the following information on the displayed form,
Note: We will use this accounting rule while entering Enter Manual Invoice (with Accounting
Rule).
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50 - Accounting Periods
1. Open or Close Accounting Periods
1.1.
Open the form Open/Close Periods,

Receivables: Control > Accounting > Open/Close Periods
1.2.
Here open the period in which you will make entries so here I have opened OCT06.
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51 - Auto Accounting
1. Open or Close Accounting Periods
1.1.
Open the form AutoAccounting,

Receivables: Setup > Transactions > AutoAccounting
1.2.
1.3.
Select XX Organization as Operating Unit.

The following list will appear after clicking the Type field LOV button,
1.4.
1.5.
We will select each type and will provide the required information.
AutoInvoice Clearing,
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1.6.
1.7.
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Save the data and then click in Type filed and press down arrow,
Select Freight,
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1.8.
1.9.
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Save the data and then click in Type filed and press down arrow.
Select Receivables,
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1.10. Save the data and then click in Type filed and press down arrow.
1.11. Select Revenue,
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1.13. Select Tax,
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1.15. Select Unbilled Receivable,
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1.17. Select Unearned Revenue,
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52 - Transaction Types
Use transaction types to define the accounting for the debit memos, credit memos, on-account
credits, charge backs, commitments, invoices, and bills receivable you create in Receivables.
Transaction types also determine whether your transaction entries update your customers'
balances and whether Receivables posts these transactions to your general ledger.
1. Define Transaction Types

1.1.
Open the form Transaction Types,

Receivables: Setup > Transactions > Transaction Types
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53 - Transaction Sources
Batch sources control the standard transaction type assigned to a transaction and determine
whether Receivables automatically numbers your transactions and transaction batches. Active
transaction batch sources appear as list of values choices in the Transactions, Transactions
Summary, and Credit Transactions windows, and for bills receivable in the Bills Receivable and
Bills Receivable Transaction Batches windows.
Note: A batch source provides default information, which you can optionally change at the
transaction level.
You can define two types of transaction batch sources:
Manual: Use manual batch sources with transactions that you enter manually in the
Transactions and Transactions Summary windows, and for bills receivable transactions.
Credit memos that are created by the Credit Memo workflow also use manual batch sources.
o Imported: Use imported batch sources to import transactions into Receivables using
AutoInvoice.
o
1. Define Transaction Sources

1.1.
Open the form Transaction Types,

Receivables: Setup > Transactions > Sources
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54 - Collectors
1. Define Collectors
1.1.
Open the form Collectors,

Receivables: Setup > Collections > Collectors
1.2.
Save the Data.
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55 - Approval Limits
1. Define Approval Limits
1.1.
Open the form Approval Limits,

Receivables: Setup > Transactions > Approval Limits
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56 - Remittance Banks
1. Define Remittance Banks
1.1.

Receivables: Setup > Receipts > Banks
Note: As we have already defined our Bank in Oracle Payables setup so we will skip here.
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57 - Receivables Activities
1. Define Receivables Activities
1.1.

Receivables: Setup > Receipts > Receivables Activities
Note: Define XX Earned Discount and XX Unearned Discount which will be selected later on
Payment methods (Receipt Classes) and then clicking Banks Accounts. See metalink
Note:150674.1
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58 - Receipt Classes
1. Define Receipt Classes
1.1.
Open the form Receipt Classes,

Receivables: Setup > Receipts > Receipt Classes
1.2.
The following error appeared,
1.3.
Now we will Replicate Seed Data for our Organization.
Note: Read the metalink document number 162065.1 Adding An Organization and Cannot
Open Multiple AR Forms
fix:
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Using the System Administrator responsibility,

Run the concurrent program the 'Replicate Seed Data'
This will create the seed the data for the new operating unit(org).
1.4.
Switch to System Administrator responsibility and submit Replicate Seed Data request
and select XX Organization as Operating Unit.
1.5.
Submit and view the status of your request.
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1.6.
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Switch to Receivables responsibility and open the form.

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Save the data.
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59 - Payment Methods
Receivables uses payment methods to account for your receipt entries and applications. Payment
methods also determine a customers remittance bank information.
You can assign multiple remittance banks to each payment method, but only one bank account
can be the primary account for each currency. For each remittance bank branch account assigned
to a payment method, you must define all of your receipt accounts. You can then assign your
payment methods to your receipt sources to use with your AutoLockbox and manually entered
receipts.
If you remit receipts in several currencies for a single payment method, then you must enter at
least one remittance bank per currency. At least one of these remittance banks must be primary.
Note: You define payment methods in the Receipt Classes window.
The receipt class you assign to each of your payment methods determines the processing steps
that Receivables requires for receipts that you create using this payment method. These steps
include whether to require confirmation, remittance, and bank clearance for receipts that you
create with a specific receipt class.
1. Define Payment Methods

1.1.
Open the form Payment Methods,

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60 - Receipt Sources
1. Define Receipt Sources
1.1.
Open the form Receipt Sources Payment Methods,

Receivables: Setup > Receipts > Receipt Sources
1.2.
Save the data and proceed to next step.
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61 - Sales Persons
1. Define Salespesons
You set up your salespersons and assign sales territories using the Resource window, with most of
the information you enter being on the Receivables tab. Receivables lets you define multiple
salespersons to which you can assign sales credits when entering invoices. If AutoAccounting
depends on salesperson, Receivables uses the general ledger accounts that you enter here in
combination with your AutoAccounting rules to determine the default revenue, freight, and
receivable accounts for your invoices.
Oracle Receivables uses No Sales Credit as the default in the Salesperson field when you enter
transactions if the system option Require Salesperson is set to Yes and no salesperson is defined
at the bill-to, ship-to, or customer level.
For more detail see metalink Note:205178.1
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62 - System Options
1. Define System Options
1.1.
1.2.
Switch to receivables responsibility.

To define system options open the System Options form,
1.3.
Receivables: Setup > System > System Options

Enter the following information on the form displayed in the Accounting tab,
Operating Unit
Accounting Method
Name
Realized Gains Account (Currency Gains)
Realized Losses Account (Currency Losses)
Tax Account (Tax Payable)
Automatic Journal Import
Days per Posting Cycle
1.4.
XX Organization
Accrual
XX_Set of Books
01.000.3003
01.000.4014
01.000.1014
Yes
30
Click the Tax tab, and enter the following information,
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Tax Method
Location Flexfield Structure
Postal Code Range
Address Validation
Invoice Printing
Tax Registration Number
Tax Vendor Views
Rounding Options
Calculation Level
Rounding Rule
Reporting Currency
Precision
1.5.
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Sales Tax
State.Country.City
00000 99999-9999
Warning
Itemize With Recap
786
Oracle
Line
Nearest
PKR
2
Click on Tax Defaults and Rules tab and select the options as selected on the following
screen,
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Note: The Hierarchy value 4 will be assigned to System Options so dont worry if its values is 1
before saving the information.
1.6.
Click on Trans and Customers and enter the information as shown on the following
screen,
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No change we have made on the next two tabs Revenue Policy and Claims,
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1.8.
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Click the last tab Miscellaneous and enter or choose the information as shown on the
following screen,
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On saving the following window will appear,
1.10. Click OK and view the status of concurrent requests,
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1.11. Our all five submitted requests completed as Normal so we can proceed.
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63 - Customer Profile
Classes
1. Define Customer Profile Classes
1.1.
Open the form Customer Profile Classes,

Receivables: Customer > Profile Classes
1.2.
Enter XX Customer Profile Class as Name and provide other information as shown on
the following screen.
1.3.
Now select the Credit Profile Tab and enter the required information. Here I have
unchecked Credit Check only.
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1.4.
Next is to select Profile Class Amounts Tab here you have different options so provided
as per requirement.
1.5.
The last step is very common that is to save the data.
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64 - Customers
Customer entry is to create & maintain Customer information, to ensure that there are no
duplicate Customers in the system. For the naming convention, consider the use of UPPER case
only. The customer is set-up as one customer with multiple sites.
1. Define Customer
1.1.
Open the form Standard,

Receivables: Customers > Standard
Note: View metalink note # 312793.1 When Entering Customer Form Message About Item
Validation Organization Occurs
The information in this document applies to:
Oracle Receivables - Version: 11.5.10
This problem can occur on any platform.
FORM:ARXCUDCI - Customers
Symptoms
NAV Customers /Standard. Then error occurs:
'Please define the item validation organization in the Parameters window in Order Management.'
Order Management is not used and not installed.
Cause
Item validation organization not set.
Solution
To implement the solution, please execute the following steps:
The Item Validation Organization must be set up in Order Management for
Release 11i.
Patch 1431084 is available to make the system parameters functionality
available to shared install customers for OM.
This patch is for shared install customers (only those who do not have
Order Management installed).
This patch provides the form function but you will need to create a menu
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manually and attach this form function to your menu in order to navigate
to System Parameters form.
To attach the form to the Receivables Responsibility::
As System administrator responsibility:
Menu: Security->Responsibility->Define
Query on responsibility (example: Receivables Manager)
look for the Menu: AR_NAVIGATE_GUI
Menu: Application->Menu
Query up
Menu: AR_NAVIGATE_GUI
In the details , add a row
Seq: Input the next sequential number
Navigator Prompt: OM Parameters
Submenu: ONT_SETUP
Function: Setup OM Parameters
Description: Setup OM Parameters
Save.
Then when you switch to Receivables Manger responsibility you can
Navigate: OM Parameters to set up your Item Validation Organization
The following profile options are no longer used:
OE: Item Validation Organization
OM: Item Validation Organization
1.2.
1.3.
Now we will perform the steps mentioned in the metalink note shown above.
System Administrator: Security > Responsibility > Define
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1.4.
1.5.
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Note the Menu which is AR_NAVIGATE_GUI.

Now open the Menu form,
System Administrator: Application > Menu
1.6.
Query menu AR_NAVIGATE_GUI and Add a new record and enter the following
information.
Seq (Input the next sequential number)
Navigator Prompt
Submenu
Function
Description
54
OM Parameters
ONT_SETUP
Setup OM Parameters
Setup OM Parameters
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1.7.
1.8.
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Save the data.

Now switch to Receivables responsibility and you will find OM Parameters menu.
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1.9.
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Enter following information on OM System Parameters form,

Operating Unit
Show All
Item Validation Organization
XX Organization
Yes
XX Organization
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Note: If Inventory Organization is not assigned to XX Organization then it will not appear in
Item Validation Organization. So you will have to perform the following steps else skip these.
1.10. Open the Organization form,
Receivables: Setup > System > Organizations > Organizations
1.11. Query the XX Organization and select Inventory Organization.
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1.12. Make sure that Inventory Organization is enabled and then click Others button. Select
Inventory Information from the displayed Additioinal Organization Information.
1.13. Provide the required information on Inventory Parameters and Costing Information tabs
and save the information.
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1.14. Now we will try once again to define customer,

Receivables: Customers > Standard
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1.15. Click the New (button) to create a new customer.
1.16. Enter XX Customer and click the Blue box in the Address block to enter Address.
Note: As we had assigned default created Location Flexfield so information of all Counties and
cities is not available so in such case you need to create another value set and assign it to the
Location Flexfield.
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1.17. Enter required information on the Header of Customer Addresses screen as shown
below.
1.18. Click the first tab Business Purposes and select Ship To in the Usage field. After
providing information in the Usage field and then click the Open button.
1.19. Next is to provide required information on other tabs.
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1.20. Enter Contacts information on the Contacts tab.
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1.21. On the Business Purposes tab create a new record to enter Bill To location.
1.22. On clicking the Open button the following dialog will appear so click on Yes.
1.23. Provide the required information on Profile Transaction tab.
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Note: The fields under these regions actually get defaulted when you attach the Profile Class
to the customer. If you want to change these fields for this customer address you are allowed
to do so.
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65 - Tax Codes & Rates

1. Define Tax Codes & Rates
1.1.
Open the form Codes,

Receivables: Setup > Tax > Codes
1.2.
Apply controls on Control tab.
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1.3.
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Click Tax Accounting and provide the required information.
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66 - Set Up Tax
Earlier we set up Receivables system options and reviewed the implementing sales tax, VAT, or
Canadian tax essay. Set up the remaining features of Receivables tax by defining tax-specific
profile options, tax codes and rates, tax Lookups, tax exceptions and exemptions, tax authorities,
and tax groups.
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Receivables
Transactions
Unit - 7AR
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67 - Manual Invoice
Transaction Source: A transaction source defines where invoicing activity originates. For
example, a manual transaction source means that transactions were manually entered. An
imported transaction source means that transactions were automatically entered from a file or
Sales Order or another accounting system using Auto-Invoice.
Transaction Class: Various classes of transactions are briefed hereundera) Invoice is a document that you create in Receivables are the amounts owed for the
purchases of goods or services.
b) Deposit is a type of commitment whereby a customer agrees to deposit or prepay a sum
of money for the future purchase of goods and services.
c) Guarantee is a contractual obligation to purchase a specified amount of goods or services
over a predefined period of time
d) Debit memo is for the products or services that were not included on the original invoice
e) Credit memo is a document that partially or fully reverses an original invoice. You can
create credit memos in the Receivables Credit Transactions window or with Auto-invoice.
f) Chargeback means to adjust the remaining balance of an existing debit item to zero and
create a new debit item to bill customer for unpaid balance of original invoice.
Transaction Types: It means to categorise various transaction to define the accounting for the
debit memos, credit memos, on-account credits, charge-backs, commitments, invoices, and bills
receivable you create in Receivables. It also determines whether your transaction entries update
your customers' balances and whether Receivables posts these transactions to your general
ledger. These are displayed as list of values in the appropriate windows.
1. Enter Manual Invoice

1.1.
To enter invoice open the form Transactions,

Receivables: Transactions > Transactions
1.2.

Source
Number
Class
Type
Date
GL Date
Currency
Bill To
XX Invoices
1001
Invoice
XX Invoice
Default Date
Default Date
PKR
XX Customer
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1.3.
Enter Transaction Information in Transaction Descriptive Flexfield,
1.4.
Click on More tab and select Remit To Address.
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1.5.
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Enter required information on the Notes tab.
Note: Due date of the Invoice is calculated from the Date of the Invoice and not from the GL
date.
1.6.
Click Line Items. This will automatically save the transaction and system will give you
the Manual Invoice number and the document sequence number.
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1.7.
Select the Description and the Units of Measurement (UOM) from the LOV and enter
Quantity and Unit Price. The Amount will be calculated automatically
1.8.
Save your work.
1.9.
Click Distributions if you want to check/change the accounting combinations defaulted

from the Transaction Type selected.
1.10. An auto entry will be created as shown below.

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Note: Total % must be equal to 100.

1.11. Click the Complete button after verifying/changing the details of the transaction.
Note: You can see the Complete Checkbox Ticked now. GL Transfer / Receipts are possible
after a transaction is complete.
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2. Enter Manual Invoice (with Accounting Rule)

Invoicing rules let you determine when to recognize your receivable for invoices that span more
than one accounting period. You can assign invoicing rules to invoices that you manually enter.
Receivables provides the following invoicing rules:
o
Bill in Advance: Use this rule to recognize your receivable immediately.
Bill in Arrears: Use this rule to recognize the receivable at the end of the revenue
recognition schedule.
Once rules have been associated with an invoice, the system creates the revenue distributions for
the invoice when you run the Revenue Recognition program for the period in which the rules fall.
2.1.
To enter invoice open the form Transactions,

2.2.
Choose an Invoicing Rule of In Advance or In Arrears.
Note: Once you save this invoice, you cannot update this field, even if no value has been entered.
Attention: You need to enter an invoicing rule if you want to assign an accounting rule to line
items or if you want Receivables to enter a default rule based on the item or memo line that you
enter (see next step).
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2.3.
Choose Line Items, select Main tab and enter the required information.
2.4.
Select Rules Tab, then select the Accounting Rule.
2.5.
Enter an Accounting rule, duration, and the First Date to start recognizing revenue for
this invoice line.
Save your work.
2.6.
Note:
Receivables saves your invoice information when you choose the Line Items button.
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If you enter an accounting rule of variable duration, enter the number of general ledger
periods over which you want to distribute revenue for this invoice line in the Duration field.
If you enter an accounting rule of fixed duration, Receivables displays the default Duration
for this rule.
The Revenue Recognition program uses the account sets to determine your revenue
accounts. You must run the Revenue Recognition program to create your revenue accounts
and generate the actual distribution lines.
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68 - Memos (Debit & Credit)

1. Enter Credit Memo
Credit Memo is a document that partially or fully reverses an original invoice. You can create
credit memos in the Receivables Credit Transactions window or with Auto-invoice.
1.1.
To enter credit memo open the form Transactions,

1.2.
Select class as Credit Memo and Type as the concerned Credit memo type.
1.3.
1.4.
Click Line Items button.

Select the Description and the Units of Measurement (UOM) from the LOV and enter
Quantity and Unit Price. The Amount will be calculated automatically.
Attention: Be sure to type in Negative Amount for the Unit Price.
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1.5.
Credit memos that are completed need to be applied against open invoices. Following
are the steps to apply Credit memos to invoices.
1.6.
Query completed Credit memos by going to Actions in the toolbar menu and click
Applications.
Enter the Transaction number of the Invoice from the LOV and the amount of the Credit
Memo to be applied
1.7.
1.8.
Save your work and see the Saved check box will be checked.
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2. Enter Debit Memo

Debit Memo is for the products or services that were not included on the original invoice.
2.1.
To enter debit memo open the form Transactions,

2.2.
2.3.
The steps to enter a Debit Memo are exactly the same except you select Debit Memo
as the Class and Type on the Transactions Screen.
All other steps are exactly the same that of an invoice.
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69 - Deposit/Advance
1. Enter Deposit/Advance
1.1.
To enter Deposit/Advance open the form Transactions,

1.2.
1.3.
1.4.
Enter the required information of the Deposit/Advance.

Select Source, Class and the type of the Deposit/Advance from the LOV.
Provide the information in the Bill To fields.
1.5.
Click Commitment tabbed region. Enter effective dates for this Deposit/Advance or leave
the end date blank for indefinite period.
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1.6.
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Enter the amount 5,000.00 of the Deposit/Advance and select Description from the LOV.
Click Distributions if you want to check/change the accounting combinations defaulted
from the Transaction Type
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70 - Receipt Recording
1. Record Receipt
1.1.
To enter Receipt open the form Receipts,

Receivables: Receipts > Receipts
1.2.
1.3.
Select from the LOV the Payment Method, Enter or Select the Transaction Number (if
known) from the LOV to which this Receipt has to be applied or select Customer Name
or Number and the Location from the LOV.
Enter any extra information in Reference or Comments field.
Payment Method
Receipt Number
Receipt Amounts
Receipt Type
Date
GL Date
1.4.
XX Payment Method
786
PKR - 500
Standard
Transaction Date
GL Date
Select Trans Number in the Identify By tabbed region and the Customer will be
automatically displayed.
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Click Remittance tabbed region,

Remittance Bank Name
Branch
Account
XX Bank
XX Branch
786
Note: Enter the correct Deposit and Maturity Date if this is for a PDC (Post Dated Check)
check, enter here the date of the check.
1.6.
Save your work.
2. Application of Receipt
If you want to leave the Receipt as Unapplied dont do anything and exit.
2.1.
To apply this receipt to any available invoice for the customer, click on the Apply
Button and save the data. The Saved check box will be selected on saving record.
2.2.
2.3.
For adjustments click the Adjustments button.

After saving the application, go to Tools and Click on the View Accounting to review the
accounting entries for the receipt on the main screen.
3. View Unapplied Receipt(s)

3.1.
To view/review the receipts which are UNAPPLIED, you have to submit Unapplied
Receipts Register Request and review.
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71 - Receipt Reversal
1. Record Receipt
1.1.
To enter Receipt open the form Receipts,

Receivables: Receipts > Receipts
1.2.
Query the Receipt you want to reverse.
1.3.
1.4.
1.5.
Click Reverse 1 button

Enter the Reversal and GL Date of the Receipt to be reversed.
Select the Category and the Reason for Reversal from the LOV and enter the comments
if any.
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1.6.
1.7.
Click Reverse button, it will automatically save your transaction.

Check the Status which is now Reversed.
1.8.
Go to Tools and click on the View Accounting to see the accounting effect.
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72 - Remittance
Remittance is a facility available within Oracle Receivables for you to deposit the receipts you
entered to banks. Depending on the set up done for the payment methods, remittances are to be
done. Usually all the post dated checks will have to be remitted to banks in order to have the
accounting done. Remittance is a separate activity through which checks which are receipted will
be deposited to bank.
1. Remitting Receipt
1.1.
To enter Remittance open the form Remittances,

Receivables: Receipts > Remittances
1.2.
1.3.
1.4.
Enter the Batch and GL Dates.

Select the appropriate Currency, Remittance Method from the LOV.
Select the appropriate Bank, Branch and Account Number from the LOV.
1.5.
Click Manual Create.
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In the Maintain Remittance Receipts Batch window Press Ctrl + F11(function).

Check the Select Box on the left hand side of the receipts which you want to remit to
bank.
Note: Change the Remittance Bank of the receipt by going into Remittance Bank tabbed
region if the receipt is being remitted to a bank other than the one mentioned against the
receipt.
1.8.
Click Approve button and Submit the Request for Approving the Batch by clicking yes.
Note: You can run Receipts Awaiting Remittance Report to review the receipts which
need to be remitted.
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Cash
Management
Unit - 8CM
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1. Define Cash Management Responsibility
1.1.
To define Cash Management responsibility open the Responsibilities screen,

1.2.
1.3.

Responsibility Name
XX Cash Management
Application
Responsibility Key
Description
Effective Date From
Data Group Name
Menu
Request Group Name
Cash Management
XX_CM
XX Cash Management Super User
Standard
Cash Management
CE_SUPERUSER
All Reports
Cash Management
Save the data.
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2. Define a Cash Management User

2.1.
2.2.
access to Cash Management. Here instead of creating a new user we will assign the
XX_USER.
2.3.
After searching the XX_USER we will attach the Responsibility XX Cash Management
created above with this user.
Responsibility
Application
Security Group
2.4.
2.5.
XX Cash Management
Cash Management
Standard
Save the data.

Switch the responsibility to XX Cash Management responsibility and you will get the
following menu.
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Now as we got access to Cash Management module so now we can start setup of the module.
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74 - Profile Settings
1. Assign XX Organization
1.1.
Switch to System Admin responsibility,

1.2.
Enter XX Cash Management as responsibility and in Profile enter MO: Operating Unit
and click Find (button).
1.3.
Under Responsibility select XX Organization as show in the following figure.
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75 - System Parameters
1. Define System Parameters
1.1.
To define System parameters screen,

Cash Management: Setup > System > System Parameters
1.2.
Set of Books
XX_Set of Books
Begin Date
Show Cleared Transactions
Add Lines to Automatic Statements
Use Reconciliation Open Interface
Main
Main Float Handling
Matching Order Payables
Receivables
Archive/Purge - Purge
Archive
Lines per Commit
Tolerances Amount
Percent
01-JUL-2006
True
True
True
Ignore
Transaction
Transaction
True
True
1
5
1
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Click on AutoReconciliation tab and enter the following information,
AutoReconciliation
Tolerance Differences AP
Foreign
Foreign Currency Bank Exchange Rate Type
Exchange Rate Date
Errors
Gain/Loss
Corporate
Statement Line Date
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1.4.
Click on Open Interface tab and enter the following information,
Open Interface
Open Interface Status Code Float Status
Clear Status
Open Interface Matching Criteria Transaction Number
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Available
Cleared
True
Save data.
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76 - Bank Statements
1. Enter Bank Statements
1.1.
To enter banks statement in Cash Management open Bank Statements and

Reconciliation window,
Cash Management: Bank Statements > Bank Statements and Reconciliation
1.2.
Select the Bank Account Number from the LOV and click Find for adding lines to an
existing Bank Statement or click New without selecting Bank Account Number for
entering new bank statement.
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1.3.
1.4.
1.5.
1.6.
1.7.
1.8.
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If you are entering a new Bank Statement select the Account Number from the LOV for
which you are entering the Bank Statement and enter the correct Date, GL Date (these
dates have to be the date of the statement) and the Statement Number for this bank
statement. OR If you are adding lines to an existing Bank Statement enter the correct
Date and GL Date (these dates have to be the date of the statement) for this bank
statement.
Enter the opening amount in the Control Totals only if you are entering a new Bank
Statement.
Enter the total Receipts & Payments amount and corresponding number of lines for the
Bank Statement in the Control Totals.
Check the complete check box once the bank statement is correctly reconciled and you
want to indicate that it is complete and to prevent any changes to it.
Enter Bank Statement Lines.
Click Lines when you are in the Bank Statement window.
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In the Find Lines window click New to open the Bank Statement Lines window
1.10. In the Amounts tabbed region enter the Line Number, select the type of the Bank
Statement Line from the LOV, and enter the correct code, transaction reference
number, transaction date and amount.
1.11. Save your work
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77 - Reconciliation
1. Manually Reconcile Bank Statement Lines
1.1.
To find Available Transactions for Reconciliation Open the Enter Bank Statement Lines
window.
1.2.
Select the Bank Account Number and the Statement Number from the LOV and click
Find.
Note: By default Complete field will not be available on the screen so to show Menu > Folder >
Show Field (Complete).
1.3.
1.4.
Open the Bank Statement window by clicking Review.

Find the un-reconciled Bank Statement Lines by clicking Lines and selecting Status as
un-reconciled and then click Find.
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Put the cursor on the Bank Statement Line you want to reconcile and click Available.
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1.6.
1.7.
1.8.
1.9.
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In the Find Transactions window select the transaction type which you want to
reconcile.
Depending on the type of Bank Statement Line you are reconciling select the
Receipt/Payment number, date, amount, Customer/Supplier Name/Number, Receipt
Class, Payment Method, Deposit Date, Period Name, Journal Entry Name and Document
Number. Alternatively you can clear all the parameters for a wider scope of search.
All the transactions available for reconciliation as per your search parameters will appear
in the Available Transactions window.
To reconcile the Bank Statement Line to the Available Transaction click the check box
on the left of the transaction line and click the Reconcile button.
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1.10. Save your work
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2. Auto Reconciliation
2.1.
To Submitting Auto Reconciliation Program find Unreconciled Bank Statement Open the
Enter Bank Statement Lines window.
2.2.
Select the Bank Account Number and the Statement Number from the LOV and click
Find.
2.3.
Now to submit Auto Reconciliation Program click Tools on the toolbar and select
AutoReconciliation .. 1.
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2.4.
2.5.
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Select the correct GL Date from the LOV.

Click Submit1 and submit the request.
Review the AutoReconciliation Execution Report.
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78 - Cash Forecasting
1. Define Cash Forecast Information
1.1.
To execute or define Cash Forecasting template open the Forecasts form,

Cash Management: Cash Forecasting > Forecasts
1.2.
1.3.
Enter Forecast Name, Template Name and Forecast By to find an already defined
template for execution.
To create new template click on the tab, Forecast Templates and then click Create
Template (button).
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1.4.
1.5.
To create new template click on the tab, Forecast Templates.

On the displayed screen enter the following information.
Template Name
Description
Forecast By
Overdue Transactions
1.6.
1.7.
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XX_Forecast_Template
XX forecast template demo.
GL Periods
Exclude
Select from the LOV the type of forecast period & whether to include or exclude
overdue transactions for Cash Forecast.
Note: If Cash Forecast includes overdue transactions enter the cut-off period.
Click Next (button).
Select Supplier Invoices from the Add Row of Source Type drop down and click Go
(button).
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Click Next (button).
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1.10. Click Next (button) to define columns.
1.11. Click Finish (button).
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1.12. Click Template Name XX_Forecast_Template to view the definition information.
Note: Header, Rows and Columns can be updated later.

1.13. To run the forecast Click run forecast icon or click Forecasts tab.
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1.14. Provide the required information on the displayed screen.
1.15. Click Submit (button).
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1.16. To view forecast output click View Forecasts (icon) and then click Forecast Name.
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Fixed Assets
Setup
Unit 9FA
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1. Define Fixed Assets Responsibility
1.1.
To define Fixed Assets responsibility open the Responsibilities screen,

1.2.

Responsibility Name
XX Fixed Assets
Application
Responsibility Key
Description
Effective Date From
Data Group Name
Menu
Request Group Name
Assets
XX_FA
XX Fixed Assets Super User
Standard
Assets
FA_MAIN
All Reports
Assets
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Save the data.
2. Define a Fixed Assets User

2.1.
2.2.
access to Fixed Assets. Here instead of creating a new user we will assign the
XX_USER.
2.3.
After searching the XX_USER we will attach the Responsibility XX Fixed Assets created
Responsibility
Application
Security Group
XX Fixed Assets
Assets
Standard
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2.4.
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Save the data.

Switch the responsibility to XX Cash Management responsibility and you will get the
following menu.
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Now as we got access to Fixed Assets module so now we can start setup of the module.
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80 - Location Flexfield
1. Populate Location Flexfield
1.1.
There are following 4 segments in the Location Flexfield.
1.2.
Add values for the existing Location Flexfield Segments,

Fixed Assets : Setup > Financials > Flexfields > Key > Values
1.3.
Enter the following information on the find window,

Application
Title
Structure
Segment
Assets
Location Flexfield
Vision Ops Location Flexfield
Country
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1.4.
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On saving a request will be created to compile the Flexfield.

Now to enter city enter the following information on the find window,
Application
Title
Assets
Location Flexfield
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Structure
Segment
1.6.

City
Save the city data and enter the following information on the find window,
Application
Title
Structure
Segment
1.7.
1.8.
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Assets
Location Flexfield
Building

Enter the value and description XX_BUILDING.
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On saving a request will be created to compile the Flexfield.
2. Create Location Key Flexfield Combinations

1.1.
Open the Locations form,

Fixed Assets : Setup > Asset System > Locations
1.2.
Invoke list of values (CTRL + L) for location field and enter the following data,
Country
State
City
Building
PAKISTAN
NONE
ISLAMABAD
XX_BUILDING
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1.3.
Click OK (button).
1.4.
Save the data.
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3. Add Quickcode Values

1.5.
Open the Quickcodes form,

Fixed Assets : Setup > Asset System > Quickcodes
1.6.
1.7.
Place the Quickcodes form in query mode by using F11 key.

Enter Asset ASSET DESCRIPTION in the type field.
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1.8. Execute query by using CTRL+F11 key combinations.

1.9. Click in the Value field and then choose the new icon from toolbar menu.
1.10. Enter the two new asset descriptions as follows.
Value
XX PLANT MACHINE
XX Toyota Car
Descriptions
XX Plant Machine for demo.
XX Toyota Car for demo.
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4. Prorate Conventions
1.12. Open the Prorate Conventions form,
Fixed Assets : Setup > Asset System > Prorate Conventions
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81 - Fiscal Year & Assets

Calendar
1. Define Fiscal Year
1.1.
To define Fiscal Year(s) open the Fiscal Years form,

Fixed Assets : Setup > Asset systems > Fiscal Years
1.2.
Enter the information on the form,
1.3.
Save Your Work.
Note: You will have to define all the Fiscal Years since the start of company and one future.
The following error will appear while running depreciation,
The SQL statement being executed at the time of the error was: and was
executed from the file .
APP-OFA-47131: Error: Unable to get current fiscal year
Cause:
Current or next fiscal year is undefined.
Action:
On the Fiscal Years form define the current and next fiscal
year calendars.
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2. Define Assets Calendar

1.4.
Add values for the existing Location Flexfield Segments,

Fixed Assets : Setup > Asset systems > Calendars
1.5.
Enter values for each field as Follows.

Calendar
Descriptions
Period Suffix
Fiscal Year
XX Assets Cal
XX Fixed Assets Calendar
Calendar (option button)
XX Fiscal Year (Choose from list of
vales)
Periods per year
12
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1.6.
1.7.
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After entering 1st period when you will move to 2nd line From Date and To Date will
appear automatically so you just have to enter month in the Period Name field like JUN
and -06 will be automatically appended.
Continue for all periods through period 12.
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1.8.
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Save Your Work.
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82 - Assets Book
1. Define Assets Book
1.1.
Open the Book Controls form to define Assets Book,

Fixed Assets : Setup > Asset system > Book controls
1.2.
Enter values for each field as follows.

Name
XX ASSETS BOOK
Class
Description
GL Set of Books
Allow GL Posting
Depreciation Calendar
Prorate Calendar
Current Period
Divide Depreciation
Depreciate if retired in the first year
Last Run Date
Corporate
XX ASSETS BOOK FOR DEMO.
XXSOB
Yes (checked)
XX Assets Cal
XX Assets Cal
JAN-07
Evenly
Yes (checked)
Use System Default
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1.3.
1.4.
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Click Accounting Rules (tab).

Enter the Following data in the accounting Rules Region,
Allow Amortized Changes
Allow Mass Changes
Allow Revaluations
Yes
Yes
Checked
Note: Do not check any Tax rules or allow Mass copy checkboxes.
1.5.
Enter Natural Accounting Region Information

Retirement Accounts
Proceeds of Sale
Cost of Removal
Net Book Value Retired
Reval Reserve Retired
Gain
4030
4032
4025
4025
2009
1011
1012
Loss
4031
4033
4026
4026
Clearing
2008
1010
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Deferred Depreciation Expense

Depreciation Adjustment
Account Generator Defaults
1.6.
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4027
2010
01.000.9999
Click Journal Categories (tab) and enter the following Information,

Field
Journal Source
Additions
CIP Addition
Adjustments
CIP Adjustments
Retirements
CIP Retirements
Reclass
CIP Reclass
Transfers
CIP Transfers
Revaluation
Depreciation
Value
Assets
Additions
CIP Addition
Adjustments
CIP Adjustment
Retirements
CIP Retirement
Reclass
CIP Reclassification
Transfers
CIP Transfer
Revaluation
Depreciation
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Deferred Depreciation
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83 - Assets Category
Flexfield
1. Define Assets Book
1.1.
Open the Values form to enter values in the Assets Category Flexfield,
Fixed Assets : Setup > Financials > Key > values
1.2.
Enter the Following In the Find Key Flexfield Segment Form,

Application
Assets
Title
Structure
Segment
Category Flexfield
Vision Category Flexfield
Major Category
1.3.
Click on the Find Button
1.4.
1.5.
Place your cursor in the value field and click new to get a new record.
Enter the Following Information,
Value
Description
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XX RAIL CARS
1.6.
1.7.
XX Rail Cars
Save your record and place your cursor in independent Segment field and click find.
In the find Key flexfield Change segment value to Minor Category and in independent
Value field choose XX RAIL CARS from list of values and click find.
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1.8.
1.9.
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Click the value field and enter the following records.

Enter from the list of values.
Value
XX BOXCAR
XX TANKCAR
Description
XX Boxcar
XX Tankcar
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1.10. Save your Work.

1.11. On closing the form two requests will be submitted.
1.12. View the requests here both are completed as Normal.
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84 - Depreciation Method
1. Create a New Depreciation Method
1.1.
To create a new Depreciation Method the Methods,

Fixed Assets : Setup > Depreciation > Methods
1.2.
1.3.
1.4.
Enter the following data

Field
Value
Method
Description
XXDEP
3 Years Accelerated VACRS
Straight Line Method

Life Years
Prorate Periods Per Year
Check box
3
12
Click Rates (button).

Enter the rate data,
Year
1
2
1
.4
.3
2
.4
.3
3
.4
.3
4
.4
.3
5
.3
.3
Periods
6
7
.3
.3
.3
.3
8
.3
.3
9
.2
.3
10
.2
.3
11
.2
.3
12
.2
.3
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3
4
.3
0
.3
0
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.3
0
.3
0
.3
.1
.3
.1
.3
.1
.3
.1
.3
.2
.3
.2
.3
.2
.3
.2
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1.5.
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Save the data.
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85 - Assets Category
1. Define Assets Category
1.1.
Open the Asset Categories form to define Assets Categories,

Fixed Assets : Setup > Asset System > Asset Categories
1.2.
In the Category field choose XX RAIL CARS as the Major Category and XX BOXCAR
as minor category segment.
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1.3.
1.4.
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Come back to main Form by clicking OK (buttons).

Accept the default values in the checkbox and enter following information.
Description
Category Type
Ownership
Property Type
Property Class
XX Asset Category
Non-lease
Owned
PERSONAL
1245
Note: Enter the Property Type and Class to which the assets in this category usually belong.
You set up your QuickCode values for Property Type in the QuickCodes window. If you have
assets in the United States, enter 1245 for personal property and 1250 for real property.
1.5.
Open the QuickCodes form to view the Property Types,

Fixed Assets : Setup > Asset System > QuickCodes
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1.6.
1.7.
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In the Book field choose XX ASSETS BOOK from LOV

Enter General ledger Account as Follows
Field name
Asset Cost
Asset Clearing
Depreciation Expense Segment
Accumulated Depreciation
Bonus Expense
Bonus Reserve
Revaluation Reserve
Revaluation Amortization
XX ASSETS BOOK
01-000-2021
01-000-2022
4037
01-000-2023
4037
01-000-2023
01.000.2024
01.000.2025
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Click on Default Rules (button) and Enter following information.

Field name
Depreciation Method
Life
Prorate convention
Retirement Convention
XX ASSETS BOOK
STL
20 Years 0 months
XX-FOL-MON
XX-FOL-MON
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1.9.
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Save Your Work
2. Add Asset Categories to an Asset Book

1.1.
Open the Asset Categories form to assign Asset Book to Assets Categories,
Fixed Assets : Setup > Asset System > Asset Categories
1.2.
1.3.
In the Asset categories form start Query mode (F11) and enter Computer-PC category
field. Execute the query.
Place the cursor in the Book field and select new from the toolbar.
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1.4.
1.5.
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From List of values Choose XX ASSETS BOOK.

Enter the following GL Data
Field Name
Asset Category
1
Asset Category
2
Asset Category
3
Asset Category
4
Category
COMPUTER-PC
Building Office
VEHICLE-OWNED LUXURY
VEHICLE-OWNED HEAVY
Asset Cost
01-000-2021
01-000-2021
01-000-2021
01-000-2021
Asset Clearing
01-000-2022
01-000-2022
01-000-2022
01-000-2022
Depreciation
Expense Segment
4037
4037
4037
4037
Accumulated
Depreciation
01-000-2023
01-000-2023
01-000-2023
01-000-2023
Bonus Expense
4037
4037
4037
4037
Bonus Reserve
01-000-2023
01-000-2023
01-000-2023
01-000-2023
Revaluation
Reserve
01.000.2024
01.000.2024
01.000.2024
01.000.2024
Revaluation
Amortization
01.000.2025
01.000.2025
01.000.2025
01.000.2025
CIP Cost
01-000-2026
01-000-2026
01-000-2026
01-000-2026
CIP Clearing
01-000-2027
01-000-2027
01-000-2027
01-000-2027
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Click on default rules and enter
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Field Name
Asset Category
1
Asset Category
2
Asset Category
3
Asset Category
4
Method
STL
STL
STL
STL
Life Years
40
15
Life Months
Prorate Conversion
XX-FOL-MON
XX-FOL-MON
XX-FOL-MON
XX-FOL-MON
Retire Conversion
XX-FOL-MON
XX-FOL-MON
XX-FOL-MON
XX-FOL-MON
Similarly do for all assets and save your work.
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86 - Tax Asset Book

1. Defining a Tax Asset Book
1.1.
To define a Tax Asset Book open Book Controls form,

Fixed Assets : Setup > Asset system > Book Controls
1.2.
Enter in the Book controls header and calendar region the following data,
Field
Value
Name
Class
Description
Associated corporate book
GL set of books
Allow GL posting
Depreciation Calendar
Prorate Calendar
Current Period
Divide Depreciation
Depreciate if retired in First year
Last depreciation run
XX TAX BOOK
Tax
XX TAX BOOK
XX ASSETS BOOK
XXSOB
NO (unchecked)
XX Assets Cal
XX Assets Cal
JAN-07 (same as XX ASSETS BOOK)
Accept Default
Accept Default
Accept Default
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1.3.
1.4.
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Tab through all the fields of the calendar region or click on the Accounting Rules tab.
Enter the following data in accounting rules.
Field
Allow Amortize Changes
Value
Yes (check)
Allow Mass Changes

Allow Revaluation
Yes (check)
Accept Default
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1.5.
1.6.
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Tab through all fields of accounting rules region or click on Natural accounts.
Enter the following data,
Retirement Accounts
Gain
Loss
Clearing
Proceeds of Sale
Cost of Removal
Net Book Value Retired
4030
4032
4025
4031
4033
4026
2008
1010
Reval Reserve Retired
4025
4026
Deferred Depreciation Expense
Account Generator Defaults
2009
1011
1012
4027
2010
01.000.9999
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Enter Journal categories Region the following data,

Field
Journal Source
Additions
Adjustments
Retirements
Reclass
Transfers
Revaluation
Depreciation
CIP Additions
CIP Adjustments
CIP Retirements
CIP Reclass
CIP Transfers
Value
Assets
Additions
Adjustments
Retirements
Reclass
Transfers
Revaluation
Depreciation
CIP Additions
CIP Adjustments
CIP Retirements
CIP Reclass
CIP Transfers
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1.8.
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Move to Tax Rules (tab).

Tax Rule
Allow Mass Copy
Allow Reserve Adjustments (only rule to be checked)

Yes (check)
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1.9.
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Save your work.
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Fixed Assets
Transactions
Unit 10FA
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87 - Assets QuickAdditions
1. Add Assets using QuickAdditions
1.1.
Open the QuickAdditions form,

Fixed Assets : Assets > Asset Workbench > Quick additions
1.2.
1.3.
1.4.
Click QuickAdditions (button).

Leave the asset number field blank for automatic numbering.
Enter the following information in the applicable field.
Field Name
Descriptions
Tag number
Category
Asset type
Value
LIMO
XX LIMO
VEHICLE-OWNED LUXURY
Capitalized
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Book
Cost
Date in Service
Employee Name
Expense Account
Location
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XX ASSETS BOOK
100,000
Accept Default Date
01-000-4037 (Depreciation
Vehicles)
USA-NY-NEW YORK-NONE
1.5.
Leave the supplier information, asset key, and serial number Fields Blank.
1.6.
Save by selecting Done (button).
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1.7.
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Note your asset number assigned.
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88 - Asset Inquiry
1. Perform Asset Inquiry
1.1.
Open the Transaction History form,

Fixed Assets : Inquiry > Transaction History
1.2.
In the Find Transactions Form Enter the book XX ASSETS BOOK and the asset number
for Limo that is 103852 and select find (button),
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1.3.
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Review the transaction by clicking details window and review and close.
2. Add An Asset using Detail Additions

1.1.
Open the Asset Workbench form,

Fixed Assets : Assets >Asset Workbench (B) Additions
1.2.
1.3.
Leave asset number field blank to allow automatic numbering.

Enter the following details
Description
Tag number
Category
Asset type
Property type
Property class
XX 60Ft Boxcar
XX BOXCAR
XX RAIL CARS-XX BOXCAR
Capitalized
Personalized
1245
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1.4.
Select the Continue (button) and enter following information in the books form.
Book
Current Cost
Method
1.5.
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XX ASSETS BOOK
350,000
STL 20 years 0 months
Accept default values for other fields and click continue button.
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1.6.
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Click Continue (button) and enter the following information in the Assignments form,
Unit Change
Employee Name
Expense Account
Location
Select an Employee name

01-110-4037
PAKISTAN-NONE-ISLAMABAD-XX_BUILDING
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1.7.
Save by selecting Done (button).
1.8.
Note your asset number and click OK.
3. Using Detail Additions and Parent Assets

1.1.
Open the Asset Workbench form,

Fixed Assets : Assets >Asset Workbench Additions (button)
1.2.
1.3.
Leave asset number field blank to allow automatic numbering.

Enter the following details in Asset details form applicable fields.
Field name
Value
Description
Tag number
Category
Asset Type
CD Sound System
XX CD Val
VEHICLE-OWNED HEAVY
Capitalized
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Parent Type
Property Type
Property Class
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Select from LOV (103852)

Personal
1245
1.4.
And select continue button.
1.5.
Click Continue (button) and enter the following information in the books form.
Field
Book
Current Cost
Value
XX ASSETS BOOK
5,000
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1.6.
1.7.
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Click Continue (button).

Enter the following in the Assignment form.
Field
Value
Unit Change
Employee name
Expense account
Location
1
Select from LOV
01-000-4037
USA-CA-SAN FRANSISCO-NONE
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1.8.
1.9.
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Save your work by clicking done and Note down your asset number.
Click OK (button).
4. Addiding Asset with Multiple Assignments

1.1.
Open the Workbench form,

Fixed Assets : Assets >Asset Workbench (B) Additions
1.2.
1.3.
Leave the asset number field blank for automatic numbering.

Enter the following details in Asset details form applicable fields.
Field
Value
Description
Tag Number
Laptop
XX LAPTOP
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Category
Asset Type
Property Type
Property Class
COMPUTER-PC
Capitalized
Personal
1245
1.4.
And select Continue (button).
1.5.
Enter the following information in the books form.
1.6.
Field
Value
Book
Current Cost
XX ASSETS BOOK
10,000
Click Continue (button) and accept default in other fields.
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1.7.
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Enter the following in the Assignment form.

Field
Value
Unit Change
Employee Name
Expense Account
Location
1
Select from LOV
01-000-4037
USA-CA-SAN FRANSISCO-1
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1.8.
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Save your work by clicking Done (button) and Note down your asset number.
1.10. Click OK (button).
5. Mass Additions
1.1.
1.2.
Switch to Oracle Payables responsibility.

Open the Invoices form,
Payables : Invoices > Entry> Invoices
1.3.
Click Invoices (button) and enter the following information,

Field
Supplier
Site
Invoice Date
Value
XX Supplier
XX Site
Current open period date.
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Invoice Num
Invoice Currency
Invoice Amount
Terms
1.4.
Num
1
2
3
4
5
FA MASS XX
PKR
50,000
Immediate
Save Invoice and click on Distribution (button) and enter the Following Data.
Type
Item
Item
Item
Item
Item
Amount
500.00
20,000.00
9,500.00
4,000.00
16,000.00
Track as Asset
Yes
Yes
Yes
Yes
Yes
Account
01-000-2022
01-000-2022
01-000-2022
01-000-2022
01-000-2022
Description
Boxer Preventive Measure
Steel reinforced Boxcar
3 Desktop PC
Vehicle Performance Package
Concrete Building Pilings
Note: Account 2011 is Assets Clearing Account.

1.5.
By default Track as Asset field will not be displayed so select Menu: Folder > Show Field
and select Track as Asset from the displayed LOV.
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1.6.
1.7.
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Save your work and close Distribution

Validate and Approve selecting Actions1 (button).
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1.8.
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Create Accounting by selecting actions and check Create Accounting box and click OK
(button).
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1.9.
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Now verify the Invoice Status is Validated, Accounted and Approval Status is Manually
Approved.
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1.10. Close Invoice form.

1.11. Submit the request,
Payables : Other > Requests > Run
1.12. Choose to run Payables Transfer to General Ledger process from the LOV,
Parameter
Set of Books Name
Transfer Reporting Book(s)
To Date
Journal category
Value
XX_Set of Books
No
Current Date
All
Validate Accounts
Transfer to GL interface
Submit Journal Report
Yes
In detail (LOV)
No
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1.13. Click ok and submit and view your request completes normally.
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1.14. View Output and the following lines should be there,

Period Name :
FEB-07
1 Accounting entries transferred to General Ledger
1.15. From request form choose to submit new request

Payables : Other > Requests > Run
1.16. Choose to run Mass Additions Create process from lov with the following parameters.
Parameter
GL Date
Book
Value
Current Date
XX ASSETS BOOK
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1.17. Click OK (button) and then Submit (button).

1.18. Ensure your request completes normally.
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1.19. Submit another report Mass Additions Create Report from LOV and enter XX
ASSETS BOOK as parameter.
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1.20. Click Ok and click Submit (button) then view the status of the report.
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1.21.
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View output and review Mass addition lines created.
6. Prepare Mass Additions Lines

1.1.
Open the Prepare Mass Additions form,
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Fixed Assets : Mass Additions > Prepare Mass Additions

1.2.
In the mass additions form enter Book XX ASSETS BOOK invoice Number you created
FA MASS XX in the invoice number field.
1.3.
1.4.
1.5.
Merge line 2 and line 3 in to line 1. By clicking line 1 and selecting Merge.
In the Merge Mass Additions forms that opens, click on the merge checkboxes on the
left side for lines 2 and 3. Queue name should be changed to Merged. Note the new
total merged cost field and click Done (button).
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1.6.
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In the Mass Additions Summary form Click on line 1 and select Open.
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1.7.
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Enter the Following Data in Mass Additions Form.
Field
Category
Employee Name
Depreciation Expense Account
Location
Value
XX RAIL CARS-XX BOXCAR
01.000.4037
1.8.
Change the Queue name from New to Post and select Done (button).
1.9.
Click on line 6 for invoice and select add to asset. In the Find Window enter XX LIMO in
the tag number field and select find.
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1.10. Check the Amortize Adjustment (checkbox) for the XX LIMO in the add to asset form.
1.11. Click Done (button).

1.12. Use Post All Feature
1.13. Select the find icon on the Toolbar. Choose Queue ON HOLD.
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1.14. Click find (button).
1.15. Now on Mass Summary screen select Menu: Tools > Post All.
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1.16. All the 4 lines will change to post and one to COST ADJUSTMENT.
1.17. Save your work.
7. Posting Mass Additions

1.1.
Open the Post Mass Additions form,

Fixed Assets : Mass Additions > Post Mass Additions
1.2.
1.3.
In the submit form use the LOV for the parameters field to enter the XX ASSETS BOOK
for the Post Mass Additions program line.
Tab to the parameter field for the Mass Additions Posting Report and when you invoke
the LOV the XX ASSETS BOOK asset book will already be selected.
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1.4.
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Select Submit and view the status of request.
8. Manually Addition of Invoice Costs

1.1.
Open Asset Workbench form and Query the CIP asset, Book XX ASSETS BOOK.
Fixed Assets : Assets > Asset Workbench
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1.2.
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1.3.
1.1.
Click Source Lines.

Field
Invoice Number
Line
Description
Supplier
Line Amount
1.2.
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Value
7030001
1
Manually Addition of Invoice Costs for demo.
XX Supplier
44,000.00
Click Done (button).
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89 - CIP Asset
1. Creation of a CIP Asset and Adding Cost
1.1.
Open the Quick Additions form,

Fixed Assets : Assets > Asset Workbench > Quick Additions (button)
1.2.
1.3.
Add an asset using following data.

Field
Value
Description
Tag Number
Category
Asset type
Book
Expense Account
Location
Portable Building
XX CIP01
BUILDINGOFFICE
CIP
XX ASSETS BOOK
01-000-4005
Click Done (button) and note down Asset number assigned.
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2. Adding CIP Asset Cost via Mass Addition

1.1.
Open the Quick Additions form,

Fixed Assets : Asset Workbench > Quick Additions
1.2.
1.3.
Add an asset using following data.

Field
Value
Description
Category
Tag Number
Asset Type
Book
Employee Name
Expense Account
Location
HQ Office Addition
Building-Office
HQ BLD 01
CIP
XX ASSETS BOOK
Malik Hayat, Mr. Sikandar Awan
01-000-4005
Select Done (button).
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1.4.
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Note the asset number assigned.
3. Adding Asset Categories to a Tax Book

3.1.
To add Asset Category to a Tax Book open Asset Categories form,

Fixed Assets : Setup > Asset system > Asset categories
3.2.
3.3.
3.4.
3.5.
In the asset categories Form start query mode (F11) and enter COMPUTER-PC in the
category field. Execute the query (CTRL+F11).
Place the cursor in the book field and select New from the toolbar.
From the list of values for the book field, choose XX TAX BOOK.
Field name
Asset Cost
Asset Clearing
Depreciation Expense Segme
XX TAX BOOK
01-000-2021
01-000-2022
4037
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Accumulated Depreciation
Bonus Expense
Bonus Reserve
Revaluation Reserve
Revaluation Amortization
3.6.
01-000-2023
4037
01-000-2023
01.000.2024
01.000.2025
Select Default Rules (button).
Field
Method
Value
MACRS HY
Life Years
Life Months
Prorate
Convention
Retirement
Convention
5
0
Half
Year
Half
Year
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3.7.
3.8.
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Enter Default depreciation rules as required.

Save and close Default depreciation forms.
4. Mass Copy of Tax Book

4.1.
To perform an initial MASS COPY for XX TAX BOOK open form,

Fixed Assets : Tax > Initial Mass Copy
4.2.
Enter XX TAX BOOK as parameter for request and click OK.
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4.3.
4.4.
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Select Submit and then view of output of your request.

For Initial Mass Copy request line select View Output.
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5. Running Depreciation for a Tax Book

5.1.
To Run Depreciation for a Tax Book open Run Depreciation form,

Fixed Assets : Depreciation > Run Depreciation
5.2.
5.3.
5.4.
In Run depreciation form choose XX TAX BOOK from LOV. Period will automatically
default.
Select Close Period checkbox and select Run. Once period is closed you will not be able
to reopen it.
Navigate to View request form and note there are 5 processes that are in progress.
1. Generate Accounts
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2.
3.
4.
5.
5.5.
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Depreciation Run Request Set (Corporate Book - Open Period) (Report Set)
Calculate Gains and Losses
Depreciation Run
Journal Entry Reserve Ledger Report
Close after processes status complete.
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90 - Capitalize CIP Assets

1. Capitalizing a CIP Asset
1.1.
Open the Capitalize CIP Assets form,

Fixed Assets : Assets > Capitalize CIP Assets
1.2.
In the Find assets form enter Book XX ASSETS BOOK, Asset Type CIP and click Find
(button).
1.3.
Select Checkbox on the left of The Asset number field and click Capitalize (button).
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1.4.
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The record will be saved and disappear from the window automatically.
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2. Reversing a Capitalized CIP Asset

1.1.
Accept The Default Value in the find assets form except for changing the Asset type to
Capitalize.
1.2.
Select Check box on the left of the Asset number field.
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1.3.
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Select Reverse.
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91 - Assets Adjustment
1. Single Asset Adjustment
1.1. Reclassifying an Asset
1.1.1.
Open Asset Workbench form,

1.1.2.
Find the LIMO Asset by selecting Find and entering tag XX LIMO.
1.1.3.
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1.1.4.
1.1.5.
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Click Open (button).

In the Asset details form change the category field to Vehicle owned Heavy using
LOV.
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Note: The Category should be assigned to the XX ASSET BOOK and depreciation should
rolled back if already executed.
1.1.6.
Click Ok (button) and then click Done (button).
1.2. Unit Change

1.2.1.
1.2.2.
From asset workbench find asset Tag XX LAPTOP.

Select open and change unit field to 2.
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1.2.3.
1.2.4.
Enter 1 in unit change and click Done (button).
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1.3. Cost Adjustment

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1.3.1.
From the Asset Workbench find boxcar asset (Tag XX LAPTOP).
1.3.2.
Click Books (button) and enter XX ASSETS BOOK and tab current cost field.
1.3.3.
Change Current Cost to 20,000 and done.
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1.3.4.
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92 - Prorate Convention
1. Create a New Prorate Convention
1.1.
To create a new Prorate Convention open the form,

Fixed Assets : Setup > Asset System > Prorate Conventions
1.2.

Field
Value
Convention
Description
Fiscal Year Name
Depreciate When Placed in Service
XX_CON
XX Prorate Convention.
XX Fiscal Year (LOV)
Check box
From Date
To Date
Prorate Date
01-JUL-2006 31-JUL-2006
01-JUL-2006
(auto fills in
as first day
of Fiscal
Year.)
Continue tabbing till 01-JUN-2007 is displayed.
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1.3.
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Save your work.
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93 - Run & Rollback

Depreciation
1. Running Depreciation
1.1.
To Run Depreciation open the form,

1.2.
1.3.
In the run depreciation form choose XX ASSETS BOOK from the list of values. The
period will automatically default in.
Do not select close period checkbox.
1.4.
1.5.
Click Run (button) and two requests will be submitted.

Navigate to view request and you can note 5 processes
1.
2.
3.
4.
5.
Generate Accounts
Depreciation Run Request Set (Corporate Book - Open Period) (Report Set)
Calculate Gains and Losses
Depreciation Run
Journal Entry Reserve Ledger Report
2. Rollback Depreciation
1.1.
To Rollback Depreciation open the form,

Fixed Assets : Depreciation > Rollback Depreciation
1.2.
Enter XX ASSETS BOOK in the parameters and period will automatically default in.
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1.3.
1.4.
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Select OK and then Submit (buttons).

View the status of request.
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94 - Asset Workbench
1. Adding new Asset using Asset Workbench
1.1.
To add new Asset from Asset Workbench open the form,

Fixed Assets : Assets > Asset Workbench > QuickAdditions (button)
1.2.
Add new Asset using following data
Field
Value
Description
Tag Number
Special Laptop
XX SPECIAL
Category
Asset Type
Cost
Method
Life
Prorate Convention
Expense Account
Location
COMPUTER-PC
Capitalized
500
STL
5 Years 0 Months
XX_CON
01.000.4037
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1.3.
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2. Rerun Depreciation
2.1.
To rerun depreciation open the Run Depreciation form,

2.2.
In the run depreciation form choose XX CLASS BOOK from the list of values. The period
will automatically default in.
2.3.
2.4.
2.5.
Select close period checkbox.

Select Run
Ensure depreciation process complete without error.
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95 - Depreciation Projection
1. Run a Depreciation Projection
1.1.
To run Depreciation Project open the Projection from,

Fixed Assets : Depreciation > Projection
1.2.
1.3.

Field
Value
Projection Calendar
Number of Periods
Quarterly
4
Starting Period
Books
Report Detail
FEB-07
XX ASSETS BOOK
Check Cost Center
Click Run (button) and requests will be submitted.
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1.4.
1.5.
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Navigate to the Requests form to review the report.

Select FA Projections Report (Depreciation Projection Report) line and view
output.
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96 - What If Analysis
1. Performing a What if Depreciation Analysis
1.1.
Open What If Analysis form,

Fixed Assets : Depreciation > What-If Analysis
1.2.
1.3.

Field
Value
Book
Start Period
Number of Periods
Category
Method
Life Years
XX ASSETS BOOK
MAR07
4
COMPUTER-PC
150DB
3 (select from LOV)
Select Run (button) and a request will be submitted.
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1.4.
1.5.
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Navigate to the Requests form to review the report.

Select What-If Depreciation Report line and view output.
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97 - Investigate Asset
Transaction
1. Investigating an Asset Transaction
1.1.
For Asset Submit Create Journal Entries request,

Fixed Assets : Inquiry > Transaction History
1.2.
In the find transactions form enter Book XX ASSETS BOOK and reference no 24477.
1.3.
Select Find (button) and you can see Asset no is 103852 and description is LIMO.
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1.4.
1.5.
To find location click find and in Reference Number field delete data.
Enter in Asset No 103852.
1.6.
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1.7.
In the transaction history window select TRANSFER IN and click Details (button).
1.8.
1.9.
Click on the Location field and select location USA-NY-NEW YORK-NONE.

Close all windows.
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98 - Physical Inventory
Setup
1. Setting up Physical Inventory
1.1.
To setup the Physical Inventory open the form,

Fixed Assets : Physical Inventory > Enter
1.2.
In the Inventory field enter XX INVENTORY.
1.6.
Save the data.
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99 - Asset Transfer
1. Transferring an Asset
1.1.
From Asset Workbench find laptop asset (Tag XX LAPTOP).

1.2.
1.3.
1.4.
Click Assignments (button).

Enter 1 in the Unit Change for line for Malik Hayat, Mr. Sikandar Awan.
Click on 1st blank line Enter +1 in Unit Change and tab. Enter ALI, AHMAD in Employee
name. Use Shift+F5 keys to copy depreciation Expense Account and Location data.
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1.5.
1.6.
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When you will open Assignments next time the unit will be transferred.
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100 - Period Close

1. Assets Period Close
Oracle Assets automatically closes the books current period and opens the next when you run
the depreciation program. You cannot have more than one open period for a given
depreciation book.
1.1.
Open Run Depreciation form,

1.2.
Choose XX ASSETS BOOK and current Open Period will be displayed in the Period
field.
1.3.
Enable check box Close Period and click Run (button).
1.4.
Click OK (button).
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1.5.
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Click OK (button) and view the status of requests.
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101 - Journal Entries

1. Creating Journal Entries
1.1.
Submit Create Journal Entries request,

Fixed Assets : Journal Entries > Standard
1.2.
Choose XX ASSETS BOOK and period you ran depreciation and click OK.
1.3.
Select Submit and ensure create journal is completed and in GL check the Journal.
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2. Review Journal Entries (General Ledger)

2.1.
Switch to General Ledger responsibility Run Import and search for Jornals ,
2.2.
In the find journals window enter the following data,

Field
Source
2.3.
Value
Assets
Select Find. You can find Unposted Journal for the period.
3. Review Financial Information (Fixed Assets)

3.1.
Switch to Fixed Assets responsibility,

Fixed Assets : Inquiry > Financial Information
3.2.
In the Find Assets form enter Category COMPUTER-PC, Book XX ASSETS BOOK.
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3.3.
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3.4.
Place cursor in the first line and click Assignments (button).
3.5.
3.6.
Close Assignments form.

Select Books from Assets form.
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3.7.
In View financial Information click Transactions (button).
3.8.
Select Tools > View accounting and note the accounts used to record the addition.
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3.9.
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In the View financial form select Depreciation. In History you can view Depreciation
Amount.
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102 - Partial Asset

Retirement
1. Performing a Partial Asset Retirement
1.1.

Fixed Assets : Asset > Asset Workbench
1.2.
Find Asset with Tag number XX LAPTOP.
1.3.
Click Find (button)
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1.4.
1.5.
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Click Retirements (button).

Enter the Following Data in retirement Form.
Field
Book
Retire Date
Units Retired
Retirement Type
Note: The following error will appear if you will
Value
XX ASSETS BOOK
Accept Default Date
1
Theft
try to retire assets added in the current period.
525/549
1.6.
1.7.
Click Continue (button).

In Assignments form enter 1 in the Units Change field and tab.
1.8.
Select Done (button).
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2. Process Asset Retirements

2.1.
Open Calculate Gains and Losses form,

Fixed Assets : Depreciation > Calculate Gains and Losses
2.2.
In the parameters window enter XX ASSETS BOOK.
2.3.
2.4.
Click OK (button) and submit (button).

Ensure process completes without error by viewing the requests status.
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103 - Reinstate the

Retirement
1. Performing a Partial Asset Retirement
1.1.

Fixed Assets : Asset > Asset Workbench
1.2.
Search for Asset tab number XX LAPTOP.
1.3.
1.4.
Click Retirements (button).

Query (by pressing Ctrl + F11 keys) the retirement you processed.
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1.5.
1.6.
Note Gain / loss Amount field has a data.

Click Reinstate (button).
1.7.
1.8.
Click OK (button).
Select cancel to exit.
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530/549
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104 - Mass Change

1. Mass Change
1.1.
Open the Changes form,

Fixed Assets : Mass Transactions > Changes
1.2.
1.3.
1.4.
In the mass changes form enter following data

Field
Value
Book
Depreciation method before
Depreciation method After
Life Years Before
Life After
XX ASSETS BOOK
STL
STL
5
3
Click Preview (button).

Note the Mass Transaction Number
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1.5.
1.6.
1.7.
View the mass change preview report Menu: View > Request.
Select Mass Change Preview Report request and view output.
View the selected assets.
1.8.
1.9.
Close report window and Navigate to Mass Transactions > Changes.

Go to query mode(F11) and enter Mass Transaction Number.
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1.10. Press CTRL+F11 to execute the query.
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1.11. Click Run for Final process.
1.12. Click OK (button).

1.13. Requests will be submitted so check the status of requests.
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105 - Reports Submission in

ADI
1. Standard (Variable Format) report submission
We will submit RX-only: Fixed Assets Book to extract Fixed Assets Register into Excel. We can
select the required fields in the variable format, but here for demonstration I will select all fields.
1.1.
Open the ADI (Application Desktop Integrator) and enter the Username, Password and
select database.
Note: As the Use Last Responsibility check box is checked so it will login using the last
responsibility the user had selected. To select a responsibility uncheck this option.
1.2.
Select the Fixed Assets responsibility
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1.3.
After selecting a responsibility the following ADI toolbar and Request Center will appear.
1.4.
1.5.
As shown above click the left most toolbar (B) that is Submit Report.
The following screen will be displayed.
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1.6.
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Select Standard (Variable Format) as shown below.
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1.7.
Click on the right side button of Report field and the following screen will appear.
1.8.
Click on the OK (B).
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1.9. Select the RX-only: Fixed Assets Book from the drop down.
1.10. After selecting the Report press TAB button.
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1.11. Select Book and Period.

1.12. Enter in the other fields for further criteria.
1.13. Click on Publishing (B).
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1.14. Select Spreadsheet as Output Type.
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1.15. To define Attribute Sets click on pencil (B) and click on New.
1.16. Enter the Name of Attribute Set.
1.17. Click on the OK (B).
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1.18. Select the required fields to be included in the output. Here I have select all by clicking
on the double plus sign.
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1.19. After fields selection click on the Save (B).
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1.20. Click on the Options (B).
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1.21. Keep all the default.

1.22. Click on the Tick / OK (B).
1.23. Click on the OK (B).

1.24. A request will be submitted.
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1.25. Once the request will be completed the following prompt will appear.
1.26. Click on the Yes (B).
1.27. Click on the Tick / OK (B).

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1.28. Save the data and apply different filter to analyze the data.
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Notes:
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Version 4.

Sikandar Hayat Awan

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Oracle Applications 11i Financials

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All Rights Reserved 2006-08

Oracle Applications 11i Financials

Unit wise Listing

All Rights Reserved 2006-08

Oracle Applications 11i Financials

KEY FEATURES .........................................................................................................................................12

Chart of Accounts ..........................................................................................................................12

Accounting Calendar .....................................................................................................................13

Functional Currencies ...................................................................................................................13

UNIT 1GL ............................................................................................................... 17

GENERAL LEDGER RESPONSIBILITY DEFINITION ................................................................................................18

2 - CHART OF ACCOUNTS ............................................................................................ 21

DEFINE VALUE SETS ..................................................................................................................................21

3 - ACCOUNTING FLEXFIELD ....................................................................................... 25

DEFINING THE FLEXFIELD ............................................................................................................................25

4 - FILLING VALUE SETS ............................................................................................. 31

COMPANY SEGMENT VALUES ........................................................................................................................31

DEFINE CURRENCY ....................................................................................................................................46

7 - CREATING A SET OF BOOKS................................................................................... 47

9 - JOURNAL SOURCES & CATEGORIES ...................................................................... 53

ENABLE SEQUENCES ..................................................................................................................................55

All Rights Reserved 2006-08

Oracle Applications 11i Financials

11 - INTER-COMPANY SETUP ...................................................................................... 63

INTERCOMPANY BALANCING SETUP ................................................................................................................63

12 - FLEXFIELD SECURITY .......................................................................................... 66

DEFINE FLEXFIELD SECURITY RULES ..............................................................................................................66

UNIT - 2GL ................................................................................................................ 72

14 - ADVANCED JOURNAL ENTRIES ............................................................................ 93

CREATING RECURRING JOURNAL ...................................................................................................................93

INTERFACE TABLE STRUCTURE ...................................................................................................................100

16 - MASS ALLOCATION JOURNALS .......................................................................... 114

PASS AN ENTRY FOR RECORDING RENT ..........................................................................................................114

17 - FINANCIAL BUDGETING .................................................................................... 124

DEFINE A BUDGET ..................................................................................................................................125

All Rights Reserved 2006-08

Oracle Applications 11i Financials

VIEW JOURNAL IN T-ACCOUNT AND ACTIVITY SUMMERY FORMAT.....................................................................142

18 - MULTI CURRENCY .............................................................................................. 145

ENTERING CURRENCIES ............................................................................................................................145

ENTER PERIOD RATES..............................................................................................................................151

20 - CONSOLIDATION ............................................................................................... 157

STEPS FOR CONSOLIDATION ......................................................................................................................157

21 - JOURNAL APPROVAL SETUP .............................................................................. 175

JOURNAL APPROVAL SETUP .......................................................................................................................175

UNIT - 3GL .............................................................................................................. 187

DEFINING A ROW SET ..............................................................................................................................188

23 - FINANCIAL REPORTS ......................................................................................... 209

CREATE A FINANCIAL REPORT ....................................................................................................................209

UNIT - 4AP .............................................................................................................. 212

DEFINE PAYABLES RESPONSIBILITY ..............................................................................................................213

25 -LOCATION DEFINITION ...................................................................................... 216

DEFINE A LOCATION. ...............................................................................................................................216

26 - ORGANIZATION ................................................................................................. 219

27 - SOB ASSIGNMENT ............................................................................................. 224

SET OF BOOKS ASSIGNMENT ......................................................................................................................224

All Rights Reserved 2006-08

Oracle Applications 11i Financials

28 - OPERATING UNIT .............................................................................................. 226