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BUSINESS PLAN

20
450
432000

Department/Offi ce:
Mandate:

Program / Project Title

Legal Basis / Enabling


Reference

Program / Project Profile


Program / Project Description

( A project is a temporary
(Indicate the specific (Provide for a clear and concise
entity established to
ordinance, resolution, narration of the program / project as it
deliver specific (often
law or issuance /
is)
tangible) outputs in line
order for the program
with predefined time, cost / project)
and quality constraints
while a program is a
portfolio comprised of
multiple projects that are
managed and coordinated
as one unit with the
objective of achieving
(often intangible) outcomes
and benefits for the
organization (See Diff
Program Project)

A. Existing Program/Project
1. Strategic Performance
CSC Memo Circular No. 6
Management System (SPMS) S2012
The system is considered as a
program, an evaluation program,
measuring the performance of
government employees;
It may have limited projects but
performance monitoring &
evaluation activities are recurring,
and every round of evaluation will
result in the improvement of
individual performance (or
otherwise) in particular, and that of
the office in general.

2. Comprehensive Land Use Plan


a) RA 7160;
(CLUP) - the undertaking involves in b) HLURB MC No. _S__
preparing spatial planning
considering all land classification in
Butuan;
Generally, this will delineate the
forest land from A&D (alienable &
disposable);
However, both classifications require
plan formulation / prepa ration;
Implementing the different land uses
will be realized thru an ordinance the Zoning Ordinance;
The land use plan, serves as the
'bible' for spatial development.
Investments concerning land uses
shall be referred to the plan, that
which, is legitimized / implemented
thru the zoning ordinance.

3. Project Monitoring & Evaluation - RA 7160;


is a program of CGB advocated by
NEDA Memo Circulars.
NEDA. Such program is aligned with
CGB mandate lodged at the OCPDC and is championed by the local chief
executive, the City Mayor;
The actual function of the CGB thru
the staff of OCPDC & members of
the Monitoring Committee is to
physically visit the project (at this
level, only infra projects are
monitored & evaluated. There are
other 2 CGB-initiated actiiities thru
its departments - the capacitybuilding sessions & project impact
monitoring);
NEDA is the primary advocate on
project monitoring & evaluatio n.

Objective/s:

Program / Project Context / Background (PESTEL Analysis)


Target Beneficiaries

Political

Economic

(Provide the specific (Indicate the


(What are the political (What are the
measurable result
specific segments
issues on the matter. economic
that the program /
which will be given Are there opposition (production,
project aims to
the necessary
among the significant distribution and
achieve within a time advantage or gain officials in the LGU.
consumption
frame and with the
or profit by the
Will the people
including the
given available
program / project. support it. Are there general quality of
resources
Indicate the
segments in Butuan
life of the people)
benefits to be
that will be affected
realities that would
derived)
which may resort to
be affected,
pressure or
positively or
backchaneling?)
negatively by the
program.

SPMS is a system or tool that aligns individual &


Secured Certificate of
City government
office performances with the direction of the city thru Functionality by Civil Service employees, Depa rtment
the thrust of the local chief executive;
Commission (CSC) at the
heads; City elected
Its elements comprises the Strategic Priority, Core
end 4 rating period (2 years officials in particular & the
Functions & Support Functions. The Strategic Priority - 2017).
public clientele /
contains the different Major Final Outputs (MFOs)
constitutents in general;
directly related to the Programs/Projects/Activities
Operationalization of the
(PPAs) in accordance to the thrust of the Local Chief
system creates the culture
Executive (LCE), and to the mandates of the office;
of good governance, &
Evaluating the performance of government
with this alone gives
employees based on performance indicators &
benefits to the public in
subject to a given criteria;
terms of
The office (OCPDC) is mandated to monitor &
a) transparency,
evalua te the office performance through the Office
b) accountability
Performance Commitment & Review (OPCR), & is
c) honesty, and
acted every end quarter (September) of the calendar
d) quality service from
year;
government employee.
The Office of the Human Resource Management
Officer (OHRMO) is the one mandated to evaluate
individual performances (JUne & December).
Semestral rating (June and December) of individual
performances will be monitored & evaluated by
OHRMO;
The System provides award fo r excellent performing
employees / offices, & development plan for poorperforming individuals;
However,
Spatial
planning
individual
for the
earning
entirety
po orofperformance
Butuan City rating a) By the end of 2016,
Butuan City residents,
despite the
considers
both
inroprojections
duction of improvement
for the forest plan
land for
& the
two obtained an SP approval of visitors & investors.
consecutive
rating period
- such results will lead to
alienable
& disposable
lands;
the Comprehensive Land
the dropping
Forest
Land Use
in the
Planlist
(FLUP)
& subsequently,
acts on protection
be
&
Use Plan;
terminated forest.
production
in the service.
Basic to FLUP is the location of
b) RLUC-approved CLUP by
metes & bounds of the forest land area. This was
the first quarter of 2017;
completed with the assistance from the DENR costing c) HUDCC-approved CLUP
the CGB PHP7M;
before the end of the 2nd
With the FLUP completed, the CLUP was pursued
quarter of 2017;
stemming from the HLURB-approved plan do cument d) By the end of the 1st
last 2004. Ho wever, a 4-Quadrant approach was
quarter of 2017, the Zoning
designed upon evaluating the extent of the
Ordinance is a pproved by SP.
urbanizing structures of the City. Fourteen growth
centers were identified riped as expansion areas of
the present land use. The Agusan River serves as the
Ordina te while Butuan-Davao & Butuan-Cagayan
marks the abscissa;
In as much as the concept of the land use plan
advocated by HLURB & DILG advocated the inclusion
of Disaster-Risk Reduction & Climate Cha nge
Adaptation, the members of the T WG formed to
tackle the
preparation
of the CLUP,
updated
Project
Monitoring
& Evaluation
focused
on
Minimized cost-overruns of Specific sector of the
themselves on the different ideas, tools & approaches
monitoring & evaluating 'infrastructure' projects is an project implemention;
community - identified in
regarding DRR & CCA before integrating to the CLUP;
attempt to improve its implementation, as well as,
Improved future project
the project pro file /
Early part/ of
the CLUPmeasures
preparation
identifyprojects
the
advance
anticipate
for similar
in implementation for projects studies, i.e., fa rmers for
importance
havingimplemented
"mosaic" parcels
the
future. of
Projects
at the(thru
city,real
whether due for construction.
FMRs, irrigations, pre &
property units) be overlaid to the base map, then by
undertaken by national / regional offices or city
post harvest facilities,
risk maps provided by Environmental Management
government through the Office of the City Engineer
transport sector,
Bureau
(EMB).
Such of
approach
the extent of
will
be the
coverage
the M&Efeatures
activities.
investment / business
affected properties by an "event" (calamitous event,
sector, & the genral public
i.e. , flooding, landslide, etc.), and the equivalent cost
commuters.
can be projected - giving important information for
decision makers / investors where to invests
necessary interventions like drainage, backfill,
greening, settlements, etc.;
The approach is development by Quadrant - zoning
classifications shall be present to all quadrants, &
since all quadrants contain forestland, agriculture &
settlements, HLURB ruling in having zonification to all
expa nsion areas (4 quadrants are the expansion
areas), is satisfied;
The land use plan culminates to the formulation of an
implementing mechanism - an ordina nce o therwise
known as the Zoning Ordinance. The CLUP through
the ZO will ha ve a time frame of 10 years & updated
every 5 years.

Social

Technological

Environmental

Internal Assessment
Legal

Needed Offi ce Support Interface

Strength

Weakness

(What are the


(What is the state/status (In this case it is the concern on the
(What are the legal issues
(Identify the offices / units
(What are the
(What are the
prevailing traditions,
of the tools, system and integrity of nature or physical
present that may enable or
that has a direct or indirect internal (LGU
internal (LGUcustoms, values, belief equipment, gadgets,
environment. What is the prevailing
constrain the implementation role to ensure the success of Based) positive
Based) negative
that the people are into machineries that are
state of the eco-system under which this of the program or project?
the program/project.
indicators or
indicators or
that could somehow be needed by this program? program is being proposed or
factors present that factors that may
impacted, positively or Are there new
undertaken. Will it help protect the
may help in the
impede or dillute
negatively by the
technology available that environment or destroy it.
successful
the successful
program. Will this
will boost or constrain
implementation of implementation of
program be a point of the implementation of
the program /
the program /
unity, understanding or the program)
project.
project.
concordance among
stakeholders.

Requires issuance of order(s) Co st savings thru:


Creates the culture of good
a) eradicating / replacing
governance amo ng
a) Executive Orders; and
non-performing employees; government workers;
b) SP Ordinance (as the need b) optimizing personal
The design / construction of
arise), to reinforce the
services (multi-tasked
MFOs thru its Performance
operatio n of the system.
employees).
Measures (Targets &
Accomplishment) will greatly
improve the overfall
performance of an individual,
as well as, an office;
"Comfort zones" among
individual employees incluing
heads of the departments will
be minimized or eradicated;
The " vital" element of the
system is adopting &
incorporating appropriate
"standards" in measuring
performances.

Cascading activity must be


sustatined;
Constant updating of 'references'
for performance standards;
Periodic updating of PMT / FPs on
good practices about SPMS.

External Assessment
Opportunities

(What are the


external (Regional,
National or
International)
positive indicators or
factors present that
may help in the
successful
implementation of
the program /
project.

Threats

What are the


external (Regional,
National or
International)
negative indicators
or factors present
that may impede in
the successful
implementation of
the program /
project.

48

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23760000

33000
6
5500
1

Supplies / Equipment

Other

MOOE

PS

T he co nflicting issuances of tenurial


HLURB Region;
intruments are persistent & sensitive.
City DILG;
Example to this: issuance of Presidential RLUC-RDC - NEDA;
Proclamation as Watershed issued to
OCPDC as the Technical Secretariat;
BCWD whose area was also applied,
All concerned offices as members of
a pproved & was issued with another
the Technical Working Group (TWG).
form of tenurial instrument: Certificate
o f Ancestral Domain Title (CADT) by the
NCIP. Another is the encroachment of
a gricultural tenure in forest areas Certificate of Land Transfer issued by
DAR in forest land.

Presence of CLUP-TWG
Absence of concrete &
Partnership w/ HLURB
with members: City-ENRO, legislated juridical area / technical staff;
CENRO, OCAg, DENR,
boundary of Butuan
Priority program of the
OCE, OCAss, FSUU, CSU, reflecting its true metes national government.
PSR, HLURB Region.
& bounds.

Uncooperative LGUs as to
boundary locations.

Technical writers;
Digitizers;
GPS-GIS operators;

Pro vision of a
Periodic orientation
a) Fuel & lubricants:
permanent depot for
-workshops among
15T
records of CSCPMT Member & Focal b) Training: 150T
requisites:
Persons for M&E both
a) Storage disk fo r soft Individdual & office
copy of periodic reports performances:
- 1 terabyte;
a) Setting of
b) 1 4-drawer steel
Standards;
cabinet;
b) Rationalizing Office
c) 1 - internet ready
Mandates in cominglaptop;
up an MFO.
d) 1 - wide format
printer (size A3).

GPS device;
Digitizing;
GIS Application Software. Geo-referencing;

Active Regional Project


Change in policy, i.e. , form 4 skilled / technical staff (one Office supplies /
Monitoring & Evaluation
& structure, that may
each quadrant).
equipment, i.e., .
Team Members from headed disrupt present
Motorcycle, hand-held
by NEDA;
undertakings.
GPS, GIS Program
Functional regional PMET
Software.
committee.

Periodic orientation
-workshops on M&E
methodologies.

5. Scholarship Program -

Un-numbered EO (from
previous City Mayor)

The project involves keeping of records of preKept track quarterly of


Pre-qualified applicants
The program may have
Per capita income as one of It is the acquistion of
Through the program the
.
qualified & approved applicants for schooling, in any enrolled students under the (applicants presenting the secured public approval since the measure / indicator of knowledge provided by the
enrollees can access advance
of the academeic & vocational curricula.
scholorship program of CGB. pre-approved no te /
it continued to cater
an economic situtuation of academe or vocational /
technological facilities offered by
information from the city applicants.
a community - is in a way technical schools that is being the academe, hands-on use of
mayor.
affected positively by the guaranteed by the program;
computers & other state-of-theprogram - famiies with
The ultimate social contribution art electronic devices.
student deserving college of the program to
education but detered
thecommunity is high literacy
becaouse of low per capita rate.
income are the priority of
the program.

Most beneficiaries are


Expected challenges for the Proper / appropriate
Water borne-diseases aside
water concessionnaire
staff to face will be on the
organization tasked to
from sanitation & food
since most special projects right of way (pipe layout
operate the project is great preparation are the direct
assigned to the office are affecting land ownership),
savings (benefit) to the
social benefit of the project - all
related to potable water
boundary disputes between local economy compared to items / topics are discussed
supply.
barangays / puroks, conflict projects of similar condition during the social preparation
of interests among
left to
stage of the project.
beneficiaries on management
(hence operation &
management will be
shouldered by the
beneficiaries organized to
form an association - water
association), meddling of
barangay officials as the
management body, the ruling
on legitimization of the
project operation - CDA vs.
SEC vs. DA, etc.

The care of environment becomes The most economical technology applied to water
integral to projects invo lvin water supply for communities with negative elevation of
supply since its sustainability
water soutce (spring or water body as source are
depends on the prestine condition located below the settlement area - this condition is
of the watershed;
present to highland barangays of Butuan) - is the
Proper feedback / orientation on " Hydraulic Ram Pump" introduced by Alternative
how to care the watershed must Indigenous Development Foundation, Incorporated
form part to any "terms'" be it
(AIDFI);
initiated by the barangay officials The use of this technology will deliver water from
or the project beneficiaries
below with a vertical distnce of 100 meters without
themselves, SB Resoultion from the use of electric power;
the barangay / Terms as provided Maintenance & water supply sustainablity
in the Agreement by & between (environmental care) is deemed important - hence,
the Land Owner & the Assocation thorough orientation of the matter is necewsary
Representative (usually, it is the during the social prearation stage.
CGB Represented by the City
Mayor during the early stage of
the project implemenation)>

6. Socio-Economic Profile / Ecological RA 7160


Profile

This is an activity but becomes a program of CGB


Generated statistical
All sectors of Butuan &
thru OCPDC since it recurs annually;
bookform of data involving individual free lance
It involves in secondary data acquisition from RLAs / the socio-economic profile of researchers.
NGAs / NGOs / POs & other institutions;
Butuan City.
Data returned are compiled, tabulated & generated in
bookform output.

Political backlash may occur if Since this is more of


Same with the economic
Since this is more of descriptive The use computer & appropriate data storage device
data reflectd will picture a
descriptive conditions stance, this activity is more of conditions - environment data
coupled with application program that is capable of
bad or less-appreciable
economic data captured
descriptive conditions captured therein will be the basis numerous fields & eassy to use in accessing &
decription of one's "turf".
therein will be the basis in socialdata captured therein will in future projects taking care or retrieving files - in short "user-friendly" tool for data
future projects taking care be the basis in future projects due considerations regarding
storage & retrieval.
or due considerations
taking care or due
environment.
regarding economic.
considerations regarding social
situationer for the city.

7. Zo ning & HLURB-Devolved


Functions

This is an activity but becomes a program of CGB Granted or denied zoning


Developers, individual
and actually an implementation function of the
applications for building
applicants for housing &
Zoning Ordinance adopted by the SP;
permits, fencing & other
investors for ho using
It involves in the issuance of Certificate of Grant or
related permits for
subdivisions.
Denial of applications for Zoning Clearance based on construction;
the approved la nd use plan;
Assisted / recommended for
Another activity is the assessment &
the issuance of permit to
recommendation for the issuance of development
develop for applicants
permits for applicants applying for subdivision
proposing for subdivision
development.
development.
Field verification will lead in the issuance or denial of
such application;
.

Some political issues that


Since the regulation is
The adoption of disaster-risk
may a rise from the zoning
applied to spatial attributes reduction in the Zoning
implementation will come
of the city, the adopted
Ordinance assures social
errors in interpreting gro und measures have achieved
benefits of the regulatory
measures, specially if the
degree of econo mic
measure applied to any
provision is relying on
returns.
development pro posals.
landmarks that are
temporary. An example is the
use of river routes that may
transfer from time to time.
The best approach is the use
of GPS-GIS to exact the
metes & bounds as provided
in the Zoning Ordinance
which is based in the land
use plan.

The program involved data gathering both from


Established operational data All households in Butun
Comprehensiveness of the
primary & secondary sources;
bank;
City estimated at 70,274 indicators (data) & the
Primary source will be based from the total household Issued household
more or less.
positive response of the
survey results accompanied by georeferencing the
identification cards at the
respondents will determine
structures along with its attributes, while the
end of the survey validation.
the nearest reliable data of
secondary will be from the different regional line
the popula tion of the
agencies, private institutions, non-government
different sectors of Butuan its
organizations & other instituio ns / establishments;
economic status & other
Steps will be followed, i.e. , data acquisition, data
important information.
polishing (field validation), data organizing, data
synthesis / analysing, data sharing & the cycle
repeats;
The final output will be deposited in the IKMS Center
with staff gaining the trust & confidence of the LCE;
Household data coupled with geo-referenced
structures & its corresponding attributes can be
utilized to analyse economic structure & can be of
use for DRR-related events, i. e., location of the
household during floods - affected or not - & the
number of members claiming relief goods during the
event;
Households will be provided with identification
instruments / cards after validation of survey results
for future proper verification, i. e., during calimitous
Scarcity
of resources
to the adoption
Documented the concerns / All sector members of
Inclusion of qualified multievents usually
at the led
evacuation
centers.of
approaches with the end-view of priority-setting PPAs. problems of the community Butuan based on the 14
sectoral representations
One of the advocacy's of the government thru the
with corresponding
sectors introduced by
including Indigenous People.
DILG is for the local government to prepare a
interventions within 4
NAPC s (DevAd, Social,
Comprehensive Development Plan (CDP)
months;
Economic, & Infra Sectors).
complementary to the Land Use Plan, & to consider Legitimized document (CDP)
concerns / problems from all sectors of the
shall have a time frame of 5
community & to adopt a programmatic approach in
years, renewable at the end
realizing the responses to these concerns / problems. of the period.

Total:

Technical staff;
Desktop computers: 4
Honoraria for resource GIS software: 1
persons, especially, staff
coming from HLURB
Region.

Use of 4-wheel
vehicle (not just
motorcycle in some
cases where joint
monitoring is
conducted attended
by regional
monitoring team).

Transportation
Salary / wages (at
1 - PC Deskdtop with
allowances & office
present it is taken
existing office
supplies including
cared-of by the OCPDC equipment.
costs in attending "on- with staff multi-tasked
call" meetings &
to handle proect visits).
monitoring actiities by
the region;

80T

471T

$-PCDeskT: 140T
1-ArcGIS: shared with
IKMS
140T

Bond Papers;
Printer ink;
Fuel

1 - PCDestop;
1-Wide format printer,
size A3;
24 sheets Manila Paper;
24 sheets Cartolina;
1 doz Marking pens;

Fuel:
Office suplies:
Fuel:

2-Job Order

Legal issues that may arise out of the


program is pre-determined during the
pre-qualification of applicants. Such
evaluation is made by another office
prior forwarding it to OCPDC for proper
documentation.

Office supplies:
1-50 leaves Logbook;
50 pcs Folders
1-4drawer-Steel Ca binet

1-PC Desktop computer

Office supplies:

1 JO:

Regular periodic meeting with the


institution (academe) representative
for updating the status of the scholar.

Available institutions that Lack of technology /


can accommodate scholar criteria to determine
students.
qualified & deserving
students.

Supportive local government Change in policy, i.e. , form Existing staff (regular);
for the scholarship program. & structure, that may
1-JO
disrupt present
undertakings.

295T
(Other costsbe
efer ed to CDP
budget)

460T

All 23 organic offices f CGB;

Available manpower of the Absence of 'technica l


office.
writer' to complete the
Butuan City Socio Eonomic / Ecological
Profile prepa ration .

Supportive local & elected


Change in policy, i.e. , form 2 regula r employees;
officials both for
& structure, that may
1 JO
administrative & legislative disrupt or confuse workers
suppott.
of the present
undertakings.

Office supplies:
1-Data Storage 3TB;
Asso rted size Bond paper; 1-Application Software,
1-Printer;
user-friendly, if "Excel"
1-PC Desktop.
software is not enough.

Presence of technical staff Absence of an updated


able to implement the
ZO consistent &
Zoning Ordinance.
responsive to climate
change;
Inactive Local Zoning
Board of Appeals &
Ajudication (LZBAA).

Supportive local
Confusing requirements / 1-regular (Zoning Officer)
government, regional
templates for application of 1-JO
agencies & even
responses regarding
international institutions like climate change;
United Nations Habitat in
advocating meeting climate
change challenges.

Bond Papers;
Printer ink;
Fuel

Fuel &
Office suplies:

The survey includes


economic activities /
processes of the
households - whereby
results in the contribution
to the local / national
economy.

The survey includes social


processes of the households whereby results in identifying
social needs - unmet needs of
the family or sectors..

1 PC Desktop
1-Printer
1-Handheld GPS
ArcGIS Application
Pro gram

The use of web-based reporting The project includes recent concerns regarding
Integrity of the data relea sed by the
Procurement Office (for office supplies, Presence of secondary
thru internet access assures
environment-related concerns thru its indicators;
center shall be accompanied by
equipment, hiring);
data base;
sustainability of the operation Likewise, the location of the IKMS center is an
disclaimers or whatever notice that may Legal Office for the provision of 'safety presence of
with the suggestion to adapt a
important decision for the operation of IKMS since it is jeopardize the operation of the IKMS in nets' in the event of releasing data;
knowledgeable staff.
sustainability plan closely
depending heavily on electronic equipment - that may particular, and the leadership of the LCE Budget Office to facilitate the funds for
associated with barangay-based emit hazardous elements affecting the operatos & the in general.
any procurement.
reporting;
clienteles.
This means that barangay-based
enumerators shall have acess to
internet to continually submits
(upload) updated reports

Inadequatenumbers of
skilled manpower to
manage, operate &
maintain the center barangay to the
concerned department
specially on web-based
reporting / uploading.

High appreciation of IT
Uncooperative survey
among decision makers;
respondents / barangay
presence of technology;
officials;
Partnership w/ academe like rigma-rue of procurement
CSU / FSUU (as retainers)
regulatory bodies.
specific to capabilty-building
requirements.

Center staff: Plantilla /


encoders - 4;
Programmer - 1;
Survey activity:
Purok representatives - 907;
Monitoring staff (JOs, COs &
Regulars) - 27;

1 server;
5 workstation;
1 Arc-GIS Application
Program;
web-based accessories;

74.4T
(hiring of Technical
Writer: for later
decision)

1 JO:

transportation
allowances & rental;
meal & Other
allowances;
printing of survey
questionna ires;
trainings.

CDC Full Council (CDC FC) Inclusion of qualified multiImproved / efficient PPA
Members;
sectoral representations
impementation;
CDC Sectoral Committee including Indigenous People. Sustainablity of PPAs
(CDC SC) Members;
proposed by the sector is
Non-government
mproved.
organizatilons.

4. Ba rangay Development Plan (BDP)DILG Memo Circular;


RA 7160

Preparation of BDPs using the SIMPLE Approach (with Legitimized BDPs uing the
basic elements: GAD, Peace & Conflict Sensitivity,
SIMPLE approach within 8
Indigenous People, Environment Protection &
month.
Disaster-Risk Reduction).
Documented project list
from among the 86
barangays for inclusion to
the 2017 Investment
Program within 1 month.

86 barangays of Butuan.

Each barangay as a political The plan must spell-out


The plan includes social welfare Comprehensive consideration of
unit must have a plan economic development of & development of the
multi-sectoral representations
Barangay Development Plan. their respective
populace.
including Indigenous People.
constituents.

5.Road Network Master Plan (RNMP) Executive Order / ManCom


Agreement

The project involves road inventory classifying the


Legitimized RNMP by the
different road domain (national or local) & type of
end of 8 months.
roads. Further, it will present proposed construction
of roads with accompanying budgetary requirement.

86 barangays of Butuan.

Improved the accessibility of Increased socio-economic


people & goods from origin to processes among the
destination within Butuan.
populace of the City.

Adherence to / observation of the


existing laws & regula tions & to form
part of the plan framework or in the
planning tools.

Procurement Office (for office supplies, Planning Tea m (TWG);


training needs, hiring of resource
Sectoral Representative;
person);
Different offices;
OHRMO for hiring of resource person; Ecological Profile
Legal Office for the review of EO;
Budget Office to facilitate the funds for
procurement.

Time Constraint;
NGOs/CSOs;
Mainstreaming of
National Offices
requirement of sectoral &
thematic issues &
concerns

absence of other mandated Outsourced reso urce person / Office equipment, i.e.
plan that falls within the
facilitators.
multi-media projector, 8concerns of other sectors
4x8' pin boards, printer,
office supplies.

Computer programs,
i.e., PowerPoint
Application Software,
MS Word & Excel,
fixtured venue.

Consideratrion of different
Advance application of webConsideratrion of different ethnic / cultures in
Simplifying & resolving issues arising
City DILG,
Support and commitment Without the support from Serve as a convergence tool. Change in policy (use of
ethnic / cultures in designing
based reporting & public viewing designing capacity development programs / projects / from provisions of laws, i.e., IPRA, VAWC, NCIP Region;
of the LCE.
the LCE and SP.
planning tool).
capacity development
is adopted in some aspect of the activities.
etc., that may deem counterproductive SP Representative, specially, the
programs / projects / activities. plan.
to efforts of the particioants come the
Chairman on Committee on Indigenous
a pplication for development.
People, Chairman o n Committee on
Women's Welfare.

17 staff from OCPDC, 22


Existing office equipment Lecture - workhop;
offices representative, 10
Focus Group Discussion
private sector representatives
(FGD);
& 4 job-o rders
Practicum.

Adherence to / observation of the


existing laws & regula tions & to form
part of the plan framework or in the
planning tools.

Improved the accessibility of people &


goods from origin to destination within
Butuan.

Guide for effective


barangay go vernance;
presence of BDP-TWG

Expertise of the technical staff from:


Presence of skilled
Office of the City Engineer (OCE);
personnel from CGB
Department of Public Works &
departments & regional
Highways (DPWH);
line agencies (RLAs).
Office of the City Environment &
Natural Resources Officer (OCENRO);
Office of the City Agriculturist (OCAg).
Others, as recommended

Resistance/
uncooperative brgy.
Officials

access to funding support


from local, regional, national
and foreign funding
institutio ns

Availability of skilled
personnel.

Available list of roads from Peace & order concerns


the Office of the City
during ground truthing /
Engineer & DPWH;
area survey.
Initial list of proposed roads
from the CLUP preparation /
updating.

Presence of legitimate
Absence of considerable Existing anti-poverty
Civil Society Orga nizatio ns numbers of NGOs, CSOs, intititutions, i.e., NAPC,
(CSOs), Non-Government POs appreciative to BuB DSWD, DA, DTI, etc.
Organizations (NGOs),
program
Peoples Organizations
(POs)

100T

907 brgy enumerators;


86 geo-tagging
operators;
25 monitors;
1 supervisors

164T

server (existing);
geo-tagging devices;
accessories;
GIS software

4.5M

13.4M

Existing office
equipment

210T

480T

meals, transportation, 17 staff from OCPDC, 22 Existing office


supplies & materials. offices representative, equipment.
10 private sector
representatives & 4 joborders

200T

1.2M

meals, transportation, 17 staff from OCPDC & 4 computer; LCD


supplies & materials job-orders

16 survey team members at 4 GPS device;


Use of GPS coupled
members per team per
GIS Application Software; with GIS for
quadrant;
4 Vehicles / loan from
reconnaisance.
4 supervising / Team Leaders other departments or
at 1 Team Leader per
rental
quadrant;

Fuel

850T

40.32T (fuel)

432T @450 per day


GPS (use of android Vehicle rental if
salary (average) with 24 phones);
necessary at 2.5T
days per month for 2
GIS Application
per day for 48
months;
Software;
days with 4
Server with 2
vehicles workstations - to be
loaned -out from
other programs, i.e.,
IKMS.

40.32T

432T

Office budget

Multi-tasked personnel

20 Personnel - total

Change in policy, i.e. , form


& structure, that may
disrupt present
undertakings

202.4T

ArcGIS Application
Software to be
networked with the
IKMS Server

1M (shared with CLUP)

Promotion of multi-sectoral proposals for


environmental development and/or environmentrelated efforts presented / accepted by the
participants during the planning process.

Improved accessibility of public Guaranteed usability of the pubic Ensured sustainablity of the environment protection.
/ government / other services access such as road on all
among the barangays of
weather conditions & longevity of
Butuan.
the infrastructure.

8T

Application
software from
certifi3d developer
with Training (lump
sum)

74.4T

Meals, transportation, Mea ls, transportation, Outsourced resource


supplies & materials supplies & materials person / facilitators.

270T

79.4T

1-Data
Storagedevice:

1.5M + 3.6M + 1.3 +


2.5 = 8.9M

Promotion of multi-sectoral Comprehensive consideration Advance application of webPromotion of multi-sectoral proposals for
proposals for eco nomic
of multi-sectoral
based reporting & public viewing environmental development and/or environmentdevelopment presented /
representatives with different is adopted in some aspect of the related efforts presented / accepted by the
accepted by the
ethnic origins to participate the plan.
participants during the planning process.
participants during the
planning process:
planning process.
Health services as proposed
/demanded by the sector
considered.

Office Budget

none

1-JO:

Bond Paper;
Printer Ink;
Fuel

Use of GPS coupled


with GIS.

1 - PCDestop:
1-Wide format
printer, size A3:

74.4T

5T

89.6T

The Executive-Legislative Agenda (ELA) is a pla n


document that captures the capacity development
not only confined to the training needs of the
employees of the different departments of the City
Government of Butuan (CGB) but to the qualified
members of the City Development Council specially
the Private Sector Representatives (PSR).

JMC Memo Circular (NAPCDWSD-DILG)

56T

Workshop;
Orientation -

T he legal issues usually confront the


Procurement Office (for office supplies, Existing special bodies
Lack of skilled manpower Available agency programs Confusing policy on
1 - regular (existing);
implementor of the project will be on
equipment, meal & venue);
with sectora l members;
to complement the main focused on water supply
legitimization of an
2-Job Order
o wner's consent in allowing the project Legal Office for 'agreement' in the
Presence of
staff during orientation projects - DILG with their
organiza tion-related
to be erected in his/her lot;
event it is required;
knowledgeable staff on
& training actiities.
program: Salin-Tubig
requirements trainings /
It is specific on the water point-source Budget Office to facilitate the funds for community organization;
(Sagana at Malinis na Tubig). orientation undertaken,
(spring), the right-of-way, the outlets
any procurement;
Supportive officials /
memberhip duties, by-laws,
(standposts), the reservoir & other
DTI representatives (for livelihoo d
leaders, city & barangays.
management requirements
a ccessories;
portion of the project;
- fro m CDA / DA / SEC or
T hese issues had to be resolved prior to DiLG fo r the guidelines / funding
even the DTI.
the full implementation of the project - arrangement o f the project
& the best stage will be at the
implementation;
conceptualization / inception stage of
Office of the Cooperative Officer of
the project - hence social prepartion of CGB for items like By-Laws of the
the project becomes necessary.
organization;
Office of the City Engineer (OCE) on
topics that involved technical aspects
of the project.

Enviroment issues are met during Implementation of the ZO involves the use of GPS-GIS Legal issues may stem out if the
Building officials;
the initial stage of land
to minimize errors in granting or denying clearances. decision (grant or deny the application) HLURB-Regional Office;
development since ECC
is erroneous or without proper
Office of the City Assessor;
(environmenta l clearance
evaluation;
DPWH;
certificate) is required prior to
T he administering officer of the zoning OCE
actual ground implementation.
o rdinance may have misinterpreted the
provisions of the ordinance.

3. Executive-Legislative Agenda
DILG Memo Circular;
(ELA) - is an offshoot of CDP;
RA 7160
It focuses more on Capacity
Devlopment requiredor felt by every
sector of the community;
Since it is the product of Causal Loop
planning tool application, the
respond to the concerns / issues
arising in applying the tool is specific
& appropriate.

6.Bottom-up-Budgeting (BuB)

Prepared the ELA (CapDev)


within 3 months.

Office supplies /
equipment:
a) bond paper - size
A3, Letter & Legal
sizes;
15T
b) Printer ink: 33T
c) 4-drawer Steel
Cabinet:
8T

200T

Regular hands-on
trainings for GPS &
GIS Operators (the
skills is deemed indemand, hence, it is
presumed that
'turnover' of
manpower is
inevitable).

20T

2. Comprehensive Development Plan DILG Memo Circular;


(CDP) - is the socio-eco nomic plan of RA 7160
a community - of Butuan City;
It is an input to the spatial plan of
the area - & the DILG advocated the
preparation of 2 plans for an LGU the CDP & CLUP;
Other plans are subsumed by these
2 plans;
The CDP gives details of all sectors
of the city - from its situation thru
the use of planning tools, i.e., Causal
Loop, SEP &

Total

(The sum of
all the
needed
expenses /
cost for the
program /
project)

40T

Project Development program - is the program of CGB Oriented the community,


assigned at OCPDC for project develo pment, specific specially, the project
to community preparation (social preparation) such venenficiaries within 6
as, orientation, leadership training & other skills
months from
training. The activity is in support to development
implementation.
projects implemented in the community.

RA 7160;
DILG Memo Circular

101140
389
5
52

Others

(Specifically
(Identify
identify all the other items
needed items
needed and
and their cost
their cost.
under this
Indicate the
expense class
total)
that are needed
by the project.
Indicate if there
is already
available or a
new one has to
be provided.
Indicate the
total)

420T

RA 7160;

B. Proposed Program/Project
1. Integrated Knowledge
Management System (IKMS)

Costed services based


on salary:
a) 5 regulars;
b) 1 JO: 125T
c) Honoraria for
resource persons from
CSC: 75T.

75T

Public infrastructures are


The presence of public infra Improved access to social
Introduction of longevity of the
Pre-impementation studies warra nts the construction Common issues arising from the
Offices serving as the responsible
Presence of reference
Non-functional M&E
deemed to have political
is rationalized to contribute services specially health,
project life, i.e., thicker
of these infra alo ng with the advent of regulatory &
implementatio of thee pojects are:
office in implementing the project,
materials, i.e., Annual
Committee.
bearing as it draws juridical to the local economy in
education & sports are some of pavement;
adaptive measures prior to its implementation.
Road-right-of-way claims;
including the Office of the City
Investment Program,
boundary - its influence area. terms of cost savings &/or the direct benefits of the
Concrete pavement to all FMRs;
Conflicting "project ideas" , i.e., claim
Engineer, District & Highway of DPWH, DPWH-DO Reports, DA &
Road infra have its own
multiplier effect to an
constituents to this structures. Acquisition of knowledge & skills
from farmingsector for access while the Department of Agriculture, special infra other reports with infra
influence area and is being
existing commodity /
is accelerated through these
a bsence of it is claimed by environment projects like PAMANA, BuB, etc.
projects;
claimed by the project
services contributing to the
public infra.
sector to deter build-up of settlement in
presence of guidelines in
proponent - the barangay.
local economy.
thevicinity.
creating M&E Commiteee
Buildings like barangay hall,
& functional Team staff.
school buildings, health
centers, covered courts,
multi-purpose building, are
considered to project product
of policies of the particular
constituents throuh its
authorized o fficials.

4. Project Development Progra m


(Special Projects Division)

RA ___

Capital Outlay

(Specifically
(Specifically
identify the
identify all the
items under this personnel and
expense class
their respective
and the
salary and
respective
allowances per
amount needed month / day to
in the
implement the
implementation program / project.
of the program / Indicate the total)
project. Indicate
the total)

165T

Issues arising from the


The land use plan be made The inclusion of adaptive
The inclusion of adaptive
The inclusion of adaptive measures in identifying
different interests of the
as determinant for the
measures in o bserving climate measures in observing disaster- watersheds, pro tection forests areas, observing
sectors of Butuan is sifted
economic gro wth of the
change.
risk reduction in relation to
climate change.
thoroughly through multicity, as well as, introduction
disasters / calamities, i.e., retrosectoral consultations;
of new economic processes
fitting, the use of satellite
Representatives from the
in adapting climate change,
imagery, utilizing the services of
Regulatory Commission, like i.e., climate-change
'drone' equipment for rescue or
the HLURB (HLURB is the
resistant agricuture.
during calamitous events.
partner of CGB) can greatly
assist CGB in containing
opposing interests on land
uses - through its regulatory
measures.

48

Estimated Funds
Technology

(Indicate the
(What are the
(Mention other
needed supplies,
needed computer important
equipment or other program / system things that are
gadgets or tools
or available
needed by the
that are needed by modern or
program /
the program.
automated ways project.)
Indicate their usage that can help in
vis--vis the
the efficacious
process of
implementation
implementation of of the program /
the program/project project)

Pena l provision inherent to the system Procurement Office (for office supplies, Existing offices /
Inadequate & lessIntroduction of
Introduction of other
Existing staff - multi-tasked to Office supplies /
shall be reinforced with a separate SP
equipment, meal & venue);
orgnizations;
capable manpower;
Performance- based Awards performa nce management include staff work for SPMS:
equipment.
Ordinance, if not, the adoption of the
Legal Office for 'agreement' in the
Supportive officials;
inadequate /
& Incentives to include
system prior to the
a) 4 sectoral cluster Focal
SPMS Model itself thru an SP Ordinance. event it is required;
Availability of the
inappropriate Standards promotions.
functionality of SPMS as
Persons to M&E OPCRs;
Budget Office to facilitate the funds for capable / skilled CSC Staff. for Performance
certified by the CSC.
b) 1 Point Person (JO);
any procurement.
Measures.
c) 2 Personnel (as OPCR
Administrator);
d) 1 Personnel as Ex-Officio
Member of the Performance
Management Team (PMT).

2500
4
480000

24192000

Resources Needed
Personnel

(Identify all the


necessary manpower
(quantitatively - as to
number and
qualitatively-as to
competencies) needed
and describe their
respective roles in the
implementation of the
program / project.
Indicate the needed
competencies of the
needed manpower to
ensure the success of
the program/project.

480T

Office budget

952.32T

Office Budget

17,592,320.00
Reference:(Legal Risk andPrecedents)

952320

Source/s of
Funds

Expected Deliverables
Output

Impact

Road Map
Milestones

Monitoring and Evaluation


Timeline

(Indicate the (Quantity of


(The
(What are the action (List of events
source of
goods or
demonstrable
or event marking a
that should be
fund. Indicate services to be
contribution
significant
accomplished in
if its is from produced by the (qualitative and accomplishment or
the
the local
program /
quantitative) or change of the program implementaiton of
sources or
project in a
effect of the
/ project
the program /
grant / aid, or given time
program /
implementation)
project in time
subsidized or period to
project to the
that are arrange
load)
benefit the
specific
in chronological
people)
stakeholders or
order
the LGU in
general

Success Indicator Interventions Needed

(This are
measureable
specific
information
which may serve
as the
benchmark on
the ideal state
or condition in
the
implemenation
of the program /
project)

(deliberate
necessary actions
needed that should
be taken to improve
or boost the
sucessful
implementation of
the program /
project). i.e.
training or external
professional
support

General Fund

a) Approved rated
a) Qualified for PEI,
Rating to lead to awarding,
OPCRs (by the LCE) & PBB, & other Awa rd;
promotion &/o r penalizing.
IPCRs (by the DHs); b) Issuance of
improvement plan per
DH's recom;

General Fund

e-DRR-CCA
CLUP;

Web-based referennce SP-appro ved land-use plan;


9 mos.
in zoning ordinance,I CDC-approved land-use plan;
nvestment
HUDCC-approved land-use
(3 mos. For CLUP);
government
plan;
(4 mos. For HUDCC);
programming, as well SP-adopted Zoning Ordinance.
as, NGO-related
investment in
(2 mos. for ZO)
settlements, industries
& climate change &
disaster risk
management.

Acquisition of
Regular feedbacks from
Certification of
interested partie;
approval of the CLUP; FGD & meetings;
Stamped-approved
Land use for a.
CLUP documents from
regulating / approving
agencies..

General Fund

Monitoring &
Eva luation Report
with photodocumentations

Improved services;
Number of visited projects
Comprehensive requarterly;
entry plans for public Number of reports;
infra;
Number of Committee
Increased / improved meetings.
awareness amo ng
target beneficiaries.

85 percent requests Activate the City


from interest group
Mo nitoring & Evaluation
for monitoring groups Committee.
to monitor projects with 1 day / project
spent for the conduct
of monitoring
activities.

General Fund

Operational water
association.

Reduction of cases
highly dependent on the
within 6 months.
among residents
advice of DILG - source of the
affected by waterbulk of funds.
borne diseases;
Cost savings in terms
of hours saved to
families with water
supply fetched more
than 30 minutes per
trip.

80 percent as
Strict reporting from the
participation rate
part of the M&E staff on
among CSOs &
the progress / status of
beneficiaries
the project
attending planning
implementation;
exercises coming from The 'twinning' counterpart
36 organizations with of the office through this
an estimated of 240 pro ject will be the
days per conduct of
Chairman of Social
community
Services Committee - a
organizations.
member of the SP.

Generl Fund

List of scholars with


induvidual profile.

Increased household Quarterly report.


income (related to per
capita income).

Complete profie of
enrolled a pplicants.

Improve criteria of
selecting applica nts to
enroll for scholarship
pro gram of CGB - before it
will be "po liticized" by any
officials, both elected or
not, i.e., not deserving are
enrolled (basic definition
of "no t deserving" household / family income
greater than the poverty
threshold).

Generfal Fund

Statistical Profile

Improved planning
Reproduced printed Statistical Every December of the
services / formulation. Profile
current year

Presented a draft
Statistical Profile

Hiring, thru Contract of


Service, Technical Writer.

General Fund

Equivalent numbers Payment(s) as income Issuance of Zoning


yearround;
of acted applications. to CGB equivalent to Certification for applicants
number of acted
applying for zoning
applications.
Certifications;
Issuance of Certification either
Granting or Denying
applications for Zoning
Clearances;
Processed applications for
development of settlements.

General Fund

Comprehensive
Primary & secondary
Ecological Profile with data base
Geogra phic
Information System

Training;
Secure coordinates: survey on
households & other
structures / landmarks;
Socio-economic survey thru
the households;
encoding & polishing of data
entry;
SP adoption of IKMS Project /
Program.

General Fund

Comprehensive
Inclusive Growth
Development Plan
(CDP);
Capacity
Development Agenda
Executive
Legislative Agenda
(CapDev-ELA);
City Development
Investment Program
(CDIP)

Reproduction of:
CDP;
ELA;
CDIP.

General Fund

SP-adopted ELA
document.

General Fund

General Fund

Semestral Evaluation
a) Approved OPCRs a) Orientation / meetings;
(Jun & Dec) of OPCRs:
Targets corresponding and
a) Target setting to be
to Calibrated
Tra inings on:
appro ved: Jan 1-15;
Performance
b) Benchmarking;
b) Approved
Indicators.
c) Mentoring & Coaching;
Accomplishment Report: b) Approved OPCRs d) OPCR Monitoring &
Jun 1-30
Accomplishment
Evaluation.
corresponding to
Target Indicators.

Every end of 3 months

Processed 1oo percent Committee Chairman on


on applications for
Land Use to Chair &
zoning-related
activate the LZBAA & the
regulations fro m an
Local Zoning Review
estimated applicants Committee (LZRC).
of 661 (either granted
or denied) with an
estimated time spent
of 120 days per
application.

SP legitimization of the
8 month Utilization of data
among the different system & its related
sectors of Butuan
results;
including researches Orientation / meetings;
by academes &
Reporting.
individuals doing
evidence-based
studies;
Responded to public
clientele's requests
for access of sectoral
data.

4 mos.

SP-approved CDP, ELA Re-organization of CDP


& CDIP.
Planning Team (CDP-PT);
Full time attendance of
DILG-City Representatives.

Improved multi-sector Generation of draft document;


participation;
Generation of legitimized ELA.

6-7 mos.

Attendance &
Official invitation to
participation of PSRs participants must be
during the planning
originating from the
sessions (an
Ma yor;
indication of the trust Attendance of the Mayor
on government from during the opening of the
the private sector).
planning exercise.

evidence-based
problems; planning
tools; accepted
planning processes;
resource persons;
facilitato rs; multisector participation

6-8 mos.

SP-approved Road
Official reference for Public consultations;
Network Master Plan spatial development & Public hearings - SP;
related investment
SP approval.
proposals.

Workshop results

2 months Daily reports;


Barangay officials /
constituents
participation.

3 months (quarter) / last


quarter;
preparation is made
during the last quarter
of the year for the
ensuing year's plan

Support from Mayor;


Attendance of involved
offices.

Difference

Project

Objectives

Outputs tangible; relatively easy to describe, define


and measure; tending towards objective.

Scope

2. Legal Basis/ Enabling Reference (Indicate


the specific ordinance, resolution, law or
issuance/order for the program/project)

Duration

Relatively short term; typically three to six months.

Risk profile

Project risk is relatively easy to identify and manage.


The project failure would result in relatively limited
impact on the organization relative to program risk.

Nature of the problem

Clearly defined.

Nature of the solution

A relatively limited number of potential solutions.

Stakeholders

A relatively limited number of stakeholders.

Relationship to environment

4.1 Political (What are the political issues on


the matter. Are there opposition among the
significant officials in the LGU. Will the
people support it. Are there segments in
Butuan that will be affected which may
resort to pressure or backchaneling?)

Resources

4.2 Economic (What are the economic


(production, distribution and consumption
including the general quality of life of the
people) realities that would be affected,
positively or negatively by the program.

4.3 Social (What are the prevailing traditions, customs, values, belief

4.4 Environmental (In this case it is the concern on the integrity of nat
4.5 Technological (What is the state/status of the tools, system and eq
4.6 Legal (What are the legal issues present that may enable or constr

5. Needed Office Support Interface (Identify the offices/units that has a

6.1 Strength (What are the internal (LGU Based) positive indicators or
6.2 Weakness (What are the internal (LGU-Based) negative indicators o

7.1 Opportunities (What are the external (Regional, National or Interna


7.2 Threats (What are the external (Regional, National or International

7.1 Personnel (Identify all the necessary manpower (quantitatively - as

7.2 Supplies / Equipment (Indicate the needed supplies, equipment or

7.3 Technology (What are the needed computer program/system or av


7.4 Other (Mention other important things that are needed by the prog

8.1 MOOE (Specifically identify the items under this expense class and

8.2 PS (Specifically identify all the personnel and their respective salar

8.3 Capital Outlay (Specifically identify all the needed items and their

8.4 Others (Identify other items needed and their cost. Indicate the tot

8.5 Total (The sum of all the needed expenses/cost for the program/pro
9. Source/s of Funds (Indicate the source of fund. Indicate if its is from

10.1 Output (Quantity of goods or services to be produced by the prog

10.2 Impact (The demonstrable contribution (qualitative and quantita

11.1 Milestones (What are the action or event marking a significant ac


11.2 Timeline (List of events that should be accomplished in the imple

Program
Outcomes often intangible; difficult to quantify;
benefits often based on changes to organizational
culture and behaviors; introducing new capabilities
into the organization; tending towards subjective.

2. Legal Basis/ Enabling Reference: Executive Order /


ManCom Agreement
Relatively long term typically eighteen months to
three years.
3.1 Program/ Project Description: The project
involves road inventory classifying the different road
domain (national or local) & type of roads.
Further, it will present proposed construction of roads
with accompanying budgetary requirement.
3.2 Objective/s: Legitimized RNMP by the end of 8
months.
3.3 Target Beneficiaries: 86 barangays of Butuan.
A relatively limited number of stakeholders.
4.1 Political:
a) Political issues that may arise from the
project will stem-out from right-of-way & settlement /
compensation among affected areas of the
project.
b) Another will be the "satisfaction" level of the
end-beneficiaries on improved the accessibility of people &
goods from origin to
destination within Butuan.

4.2 Economic: Increased socio-economic processes


among the populace of the City.

4.3 Social: Improved accessibility of health / government / other services among the barangays o

4.4 Environmental: Ensured sustainablity of the environment protection.


4.5 Technological: Guaranteed usability of the pubic access such as road on all weather condition
4.6 Legal: Improved the accessibility of people & goods from origin to destination within Butuan.

5. Needed Office Support Interface


Expertise of the technical staff from:
a) Office of the City Engineer (OCE);
b) Department of Public Works &
Highways (DPWH);
c) Office of the City Environment &
Natural Resources Officer (OCENRO);
d) Office of the City Agriculturist
(OCAg).
e) Others, as recommended

6.1 Strength: Presence of skilled personnel from CGB departments & regional line agencies (RLAs
6.2 Weakness: Availability of skilled personnel.
7.1 Opportunities:
a) Available list of roads from the
Office of the City Engineer & DPWH;
b) Initial list of proposed roads from
the CLUP preparation / updating.
7.2 Threats: Peace & order concerns during ground truthing / area survey.
7.1 Personnel:
a) 16 survey team members at 4
members per team per quadrant;
b) 4 supervising / Team Leaders at 1
Team Leader per quadrant or a total of 20
Personnel;

7.2 Supplies / Equipment:


a) GPS device (using existing handheld devices);
b) GIS Application Software (shared
with the procured application software for
IKMS);
c) Vehicles / loan from other
departments or rental (to last with the project
duration)
7.3 Technology: Use of GPS coupled with
GIS for reconnaisance.
7.4 Other: Fuel

8.1 MOOE: 40.32T (fuel)


8.2 PS: 432T (@450 per day salary
(average) with 24 days per month for 2 months)
8.3 Capital Outlay:
a) GPS (use of android phones);
b) GIS Application Software;
c) Server with 2 workstations - to be
loaned -out from other programs, i.e., IKMS.
8.4 Others: 480T (Vehicle rental if
necessary at 2.5T per day for 48 days with 4
vehicles)
8.5 Total: 952.32T (40.32T + 432T + 480T)
9. Source/s of Funds: General Fund
10.1 Output:
SP-approved Road Network Master Plan
with some basic elements:
a) Existing Road Network Map with
attributes;
b) Proposed Road Network Map with
attributes;
c) Program of Work for major
10.2 Impact:
thorougfares;
a) Improved reference for spatial
d) Technical
Drawings
development
& related
investment proposals.
b) Improved awareness among
populace on "disaster-related" mitigating
measures.

11.1 Milestones:
a) Public consultations - project level;
b) Public hearings - SP level;
c) SP approval.
11.2 Timeline: 6 months

12.1 Success Indicator


a) 60% participation rate among rural
barangay populace during public consultations /
barangay assembly - project level.
b) 100% participation rate among
barangay leaders / chairpersons during public
consultations / barangay assembly - project
level.

ng the barangays of Butuan.

weather conditions & longevity of the infrastructure.


ion within Butuan.

ine agencies (RLAs).

A. Existing Program/Project

. Existing Program/Project

1. Strategic Performance Management


System (SPMS) Legal Basis/ Enabling Reference
Program/ Project Description
Program/ Project Description
Objective/s:
Target Beneficiaries
Political
Economic (What are the economic (production, distribution and consumption including the general qu
Social (What are the prevailing traditions, customs, values, belief that the people are into that could s
Technological (What is the state/status of the tools, system and equipment, gadgets, machineries that
Legal (What are the legal issues present that
Needed
mayOffice
enable
Strength
Support
or constrain
(What
Weakness
Interface
arethe
the
(What
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(Identify
implementation
internal
arethe
(LGU
theoffices/units
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(What
Based)
of the
are
(LGUposit
prog
the
tha

on including the general quality of life of the people) realities that would be affected, positively or negatively by
people are into that could somehow be impacted, positively or negatively by the program. Will this program be
, gadgets, machineries that are needed by this program? Are there new technology available that will boost or c
Threats (What
Personnel
are the(Identify
Supplies
externalall
/(Regional,
Equipment
Technology
the necessary
National
Other
(Indicate
(What
manpower
(Mention
or
are
the
International)
MOOE
the
needed
needed
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(Specifically
supplies,
important
PScomputer
negative
(Specifically
identify
-equipment
as
things
Capital
indicators
program/system
to identify
number
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orother
all
and
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(Specificall
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thi

ositively or negatively by the program.


am. Will this program be a point of unity, understanding or concordance among stakeholders.
ilable that will boost or constrain the implementation of the program)
Others (Identify
Total (The
othersum
items
of needed
all the needed
and their
expenses/cost
cost. Indicate
for
the
the
total)
program/project)

1. Program/ Project Title (A project is a temporary entity established to deliver specific (often
tangible) outputs in line with predefined time, cost and quality constraints while a program
is a portfolio comprised of multiple projects that are managed and coordinated as one unit
with the objective of achieving (often intangible) outcomes and benefits for the organization
(See DiffProgramProject)
2. Legal Basis/ Enabling Reference (Indicate the specific ordinance, resolution, law or
issuance/order for the program/project)
3. Program/ Project Profile
3.1 Program/ Project Description (Provide for a clear and concise narration of the
program/project as it is)

3.2 Objective/s: (Provide the specific measurable result that the program/project
aims to achieve within a time frame and with the given available resources

3.3 Target Beneficiaries (Indicate the specific segments which will be given the
necessary advantage or gain or profit by the program/project. Indicate the benefits to
be derived)
4. Program/Project Context/ Background (PESTEL Analysis)
4.1 Political (What are the political issues on the matter. Are there opposition among
the significant officials in the LGU. Will the people support it. Are there segments in
Butuan that will be affected which may resort to pressure or backchaneling?)
4.2 Economic (What are the economic (production, distribution and consumption
including the general quality of life of the people) realities that would be affected,
positively or negatively by the program.
4.3 Social (What are the prevailing traditions, customs, values, belief that the people
are into that could somehow be impacted, positively or negatively by the program.
Will this program be a point of unity, understanding or concordance among
stakeholders.
4.4 Environmental (In this case it is the concern on the integrity of nature or physical
environment. What is the prevailing state of the eco-system under which this program
is being proposed or undertaken. Will it help protect the environment or destroy it.
4.5 Technological (What is the state/status of the tools, system and equipment,
gadgets, machineries that are needed by this program? Are there new technology
available that will boost or constrain the implementation of the program)
4.6 Legal (What are the legal issues present that may enable or constrain the
implementation of the program or project?

5. Needed Office Support Interface (Identify the offices/units that has a direct or indirect role
to ensure the success of the program/project.

6. Internal Assessment
6.1 Strength (What are the internal (LGU Based) positive indicators or factors present
that may help in the successful implementation of the program/project.
6.2 Weakness (What are the internal (LGU-Based) negative indicators or factors that
may impede or dillute the successful implementation of the program/project.
7. External Assessment
7.1 Opportunities (What are the external (Regional, National or International) positive
indicators or factors present that may help in the successful implementation of the
program/project.
7.2 Threats (What are the external (Regional, National or International) negative
indicators or factors present that may help in the successful implementation of the
program/project.
7. Resources Needed
7.1 Personnel (Identify all the necessary manpower (quantitatively - as to number and
qualitatively-as to competencies) needed and describe their respective roles in the
implementation of the program/project. Indicate the needed competencies of the
needed manpower to ensure the success of the program/project.
7.2 Supplies / Equipment (Indicate the needed supplies, equipment or other gadgets
or tools that are needed by the program. Indicate their usage vis--vis the process of
implementation of the program/project
7.3 Technology (What are the needed computer program/system or available modern
or automated ways that can help in the efficacious implementation of the
program/project)
7.4 Other (Mention other important things that are needed by the program/project.)
8. Estimated Funds
8.1 MOOE (Specifically identify the items under this expense class and the respective
amount needed in the implementation of the program/project. Indicate the total)
8.2 PS (Specifically identify all the personnel and their respective salary and
allowances per month/day to implement the program/ project. Indicate the total)

8.3 Capital Outlay (Specifically identify all the needed items and their cost under this
expense class that are needed by the project. Indicate if there is already available or
a new one has to be provided. Indicate the total)

8.4 Others (Identify other items needed and their cost. Indicate the total)

8.5 Total (The sum of all the needed expenses/cost for the program/project)
9. Source/s of Funds (Indicate the source of fund. Indicate if its is from the local sources or
grant/aid, or subsidized or load)
10. Expected Deliverables
10.1 Output (Quantity of goods or services to be produced by the program/project in a
given time period to benefit the people)
10.2 Impact (The demonstrable contribution (qualitative and quantitative) or effect of
the program/project to the specific stakeholders or the LGU in general
11. Road Map
11.1 Milestones (What are the action or event marking a significant accomplishment
or change of the program/project implementation)
11.2 Timeline (List of events that should be accomplished in the implementaiton of
the program/project in time that are arrange in chronological order
12. Monitoring and Evaluation
12.1 Success Indicator (This are measureable specific information which may serve as
the benchmark on the ideal state or condition in the implemenation of the
program/project).
12.2 Interventions Needed (deliberate necessary actions needed that should be taken
to improve or boost the sucessful implementation of the program/project). i.e. training
or external professional support

Road Network Master Plan (RNMP)

Executive Order / ManCom Agreement

The project involves road inventory classifying the different road domain
(national or local) & type of roads. Further, it will present proposed construction
of roads with accompanying budgetary requirement.
Legitimized RNMP by the end of 8 months.

86 barangays of Butuan.

Improved the accessibility of people & goods from origin to destination within
Butuan.

Increased socio-economic processes among the populace of the City.

Improved accessibility of health / government / other services among the


barangays of Butuan.

Ensured sustainablity of the environment protection.

Guaranteed usability of the pubic access such as road on all weather conditions
& longevity of the infrastructure.

Improved the accessibility of people & goods from origin to destination within
Butuan.

Expertise of the technical staff from:


Office of the City Engineer (OCE);
Department of Public Works & Highways (DPWH);
Office of the City Environment & Natural Resources Officer (OCENRO);
Office of the City Agriculturist (OCAg).
Others, as recommended

Presence of skilled personnel from CGB departments & regional line agencies
(RLAs).
Availability of skilled personnel.

Available list of roads from the Office of the City Engineer & DPWH;
Initial list of proposed roads from the CLUP preparation / updating.
Peace & order concerns during ground truthing / area survey.

16 survey team members at 4 members per team per quadrant;


4 supervising / Team Leaders at 1 Team Leader per quadrant;
20 Personnel - total
GPS device;
GIS Application Software;
4 Vehicles / loan from other departments or rental
Use of GPS coupled with GIS for reconnaisance.

Fuel

40.32T (fuel)
40.32T
432T @450 per day salary (average) with 24 days per month for 2 months;
432T
GPS (use of android phones);
GIS Application Software;
Server with 2 workstations - to be loaned -out from other programs, i.e., IKMS.

Vehicle rental if necessary at 2.5T per day for 48 days with 4 vehicles
480T
952.32T
General Fund

SP-approved Road Network Master Plan


Official reference for spatial development & related investment proposals.

Public consultations;
Public hearings - SP;
SP approval.
2 months

Daily reports;
Barangay officials / constituents participation.
Support from Mayor;
Attendance of involved offices.

Fuel

Needed Office
Strength
Support
(What
Weakness
Interface
are the
(What
Opportunities
(Identify
internal
arethe
(LGU
the
Threats
offices/units
internal
(What
Based)
(What
are
Personnel
(LGU-Based)
positive
the
are
that
external
the
has
indicators
(Identify
Supplies
external
anegative
direct
(Regional,
all
/or
(Regional,
or
Equipment
Technology
the
factors
indicators
indirect
necessary
National
present
National
role
(Indicate
or
(What
or
to
factors
manpow
Interna
that
ensur
or
are
th
In
m
tt

Other (Mention
MOOE
other
(Specifically
important
PS (Specifically
identify
things
Capital
identify
the
that
Outlay
items
Others
are
allneeded
(Specifically
the
under
(Identify
personnel
Total
by
thisthe
(The
other
expense
identify
program/project.)
and
sum
items
their
all
class
ofthe
needed
all
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the the
needed
andrespective
items
salary
their
expenses/co
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cost.
andamou
their
allow
Indi

e needed expenses/cost for the program/project)

1. Program/ Project Title (A project is a temporary entity established to deliver specific (often
tangible) outputs in line with predefined time, cost and quality constraints while a program is a
portfolio comprised of multiple projects that are managed and coordinated as one unit with the
objective of achieving (often intangible) outcomes and benefits for the organization (See
DiffProgramProject)

2. Legal Basis/ Enabling Reference (Indicate the specific ordinance, resolution, law or
issuance/order for the program/project)
3. Program/ Project Profile
3.1 Program/ Project Description (Provide for a clear and concise narration of the
program/project as it is)
3.2 Objective/s: (Provide the specific measurable result that the program/project aims
to achieve within a time frame and with the given available resources
3.3 Target Beneficiaries (Indicate the specific segments which will be given the necessary
advantage or gain or profit by the program/project. Indicate the benefits to be derived)
4. Program/Project Context/ Background (PESTEL Analysis)
4.1 Political (What are the political issues on the matter. Are there opposition among the
significant officials in the LGU. Will the people support it. Are there segments in Butuan
that will be affected which may resort to pressure or backchaneling?)

4.2 Economic (What are the economic (production, distribution and consumption
including the general quality of life of the people) realities that would be affected,
positively or negatively by the program.
4.3 Social (What are the prevailing traditions, customs, values, belief that the people are
into that could somehow be impacted, positively or negatively by the program. Will this
program be a point of unity, understanding or concordance among stakeholders.
4.4 Environmental (In this case it is the concern on the integrity of nature or physical
environment. What is the prevailing state of the eco-system under which this program is
being proposed or undertaken. Will it help protect the environment or destroy it.
4.5 Technological (What is the state/status of the tools, system and equipment, gadgets,
machineries that are needed by this program? Are there new technology available that
will boost or constrain the implementation of the program)

4.6 Legal (What are the legal issues present that may enable or constrain the
implementation of the program or project?

5. Needed Office Support Interface (Identify the offices/units that has a direct or indirect role to
ensure the success of the program/project.

6. Internal Assessment
6.1 Strength (What are the internal (LGU Based) positive indicators or factors present that
may help in the successful implementation of the program/project.

6.2 Weakness (What are the internal (LGU-Based) negative indicators or factors that may
impede or dillute the successful implementation of the program/project.

7. External Assessment
7.1 Opportunities (What are the external (Regional, National or International) positive
indicators or factors present that may help in the successful implementation of the
program/project.
7.2 Threats (What are the external (Regional, National or International) negative
indicators or factors present that may help in the successful implementation of the
program/project.

7. Resources Needed
7.1 Personnel (Identify all the necessary manpower (quantitatively - as to number and
qualitatively-as to competencies) needed and describe their respective roles in the
implementation of the program/project. Indicate the needed competencies of the needed
manpower to ensure the success of the program/project.

7.2 Supplies / Equipment (Indicate the needed supplies, equipment or other gadgets or
tools that are needed by the program. Indicate their usage vis--vis the process of
implementation of the program/project

7.3 Technology (What are the needed computer program/system or available modern or
automated ways that can help in the efficacious implementation of the program/project)

7.4 Other (Mention other important things that are needed by the program/project.)

8. Estimated Funds
8.1 MOOE (Specifically identify the items under this expense class and the respective
amount needed in the implementation of the program/project. Indicate the total)
8.2 PS (Specifically identify all the personnel and their respective salary and allowances
per month/day to implement the program/ project. Indicate the total)
8.3 Capital Outlay (Specifically identify all the needed items and their cost under this
expense class that are needed by the project. Indicate if there is already available or a
new one has to be provided. Indicate the total)
8.4 Others (Identify other items needed and their cost. Indicate the total)
8.5 Total (The sum of all the needed expenses/cost for the program/project)
9. Source/s of Funds (Indicate the source of fund. Indicate if its is from the local sources or
grant/aid, or subsidized or load)

10. Expected Deliverables


10.1 Output (Quantity of goods or services to be produced by the program/project in a
given time period to benefit the people)

10.2 Impact (The demonstrable contribution (qualitative and quantitative) or effect of


the program/project to the specific stakeholders or the LGU in general

11. Road Map


11.1 Milestones (What are the action or event marking a significant accomplishment or
change of the program/project implementation)

11.2 Timeline (List of events that should be accomplished in the implementaiton of the
program/project in time that are arrange in chronological order

12. Monitoring and Evaluation


12.1 Success Indicator (This are measureable specific information which may serve as the
benchmark on the ideal state or condition in the implemenation of the program/project).
12.2 Interventions Needed (deliberate necessary actions needed that should be taken to
improve or boost the sucessful implementation of the program/project). i.e. training or
external professional support

1. Program/ Project Title: Road Network Master Plan (RNMP)

2. Legal Basis/ Enabling Reference: Executive Order / ManCom Agreement

3. Program/ Project Profile


3.1 Program/ Project Description: The project involves road inventory classifying the different road
Further, it will present proposed construction of roads with accompanying budgetary requirement
3.2 Objective/s: Legitimized RNMP by the end of 8 months.
3.3 Target Beneficiaries: 86 barangays of Butuan.

4. Program/Project Context/ Background (PESTEL Analysis)


4.1 Political:
a) Political issues that may arise from the project will stem-out from right-of-way & settlemen

project.
b) Another will be the "satisfaction" level of the end-beneficiaries on improved the accessibil
destination within Butuan.
4.2 Economic: Increased socio-economic processes among the populace of the City.

4.3 Social: Improved accessibility of health / government / other services among the barangays o

4.4 Environmental: Ensured sustainablity of the environment protection.

4.5 Technological: Guaranteed usability of the pubic access such as road on all weather condition

4.6 Legal: Improved the accessibility of people & goods from origin to destination within Butuan.

5. Needed Office Support Interface


Expertise of the technical staff from:
a) Office of the City Engineer (OCE);
b) Department of Public Works & Highways (DPWH);
c) Office of the City Environment & Natural Resources Officer (OCENRO);
d) Office of the City Agriculturist (OCAg).
e) Others, as recommended

6. Internal Assessment
6.1 Strength: Presence of skilled personnel from CGB departments & regional line agencies (RLAs

6.2 Weakness: Availability of skilled personnel.

7. External Assessment
7.1 Opportunities:
a) Available list of roads from the Office of the City Engineer & DPWH;
b) Initial list of proposed roads from the CLUP preparation / updating.
7.2 Threats: Peace & order concerns during ground truthing / area survey.

7. Resources Needed
7.1 Personnel:
a) 16 survey team members at 4 members per team per quadrant;
b) 4 supervising / Team Leaders at 1 Team Leader per quadrant or a total of 20 Personnel;

7.2 Supplies / Equipment:


a) GPS device (using existing hand-held devices);
b) GIS Application Software (shared with the procured application software for IKMS);
c) Vehicles / loan from other departments or rental (to last with the project duration)

7.3 Technology: Use of GPS coupled with GIS for reconnaisance.

7.4 Other: Fuel

8. Estimated Funds
8.1 MOOE: 40.32T (fuel)

8.2 PS: 432T (@450 per day salary (average) with 24 days per month for 2 months)
8.3 Capital Outlay:
a) GPS (use of android phones);
b) GIS Application Software;
c) Server with 2 workstations - to be loaned -out from other programs, i.e., IKMS.
8.4 Others: 480T (Vehicle rental if necessary at 2.5T per day for 48 days with 4 vehicles)
8.5 Total: 952.32T (40.32T + 432T + 480T)
9. Source/s of Funds: General Fund

10. Expected Deliverables


10.1 Output:
SP-approved Road Network Master Plan with some basic elements:
a) Existing Road Network Map with attributes;
b) Proposed Road Network Map with attributes;
c) Program of Work for major thorougfares;
d) Technical Drawings
10.2 Impact:
a) Improved reference for spatial development & related investment proposals.
b) Improved awareness among populace on "disaster-related" mitigating measures.
11. Road Map
11.1 Milestones:
a) Public consultations - project level;
b) Public hearings - SP level;
c) SP approval.

11.2 Timeline: 6 months

12. Monitoring and Evaluation


12.1 Success Indicator
a) 60% participation rate among rural barangay populace during public consultations / baran
b) 100% participation rate among barangay leaders / chairpersons during public consultatio
12.2 Interventions Needed
a) Support from City Mayor - Executive Orders / Memorandum / Memo Circulars;
b) Support from SP thru "twinning" practice.

Fuel

Business Plan
Office of the City Planning and Development Coordinator
1. Program/ Project Title: Road Network Master Plan (RNMP)
2. Legal Basis/ Enabling Reference: Executive Order / ManCom Agreement
3. Program/ Project Profile

3.1 Program/ Project Description: The project involves road inventory classifying the different road
Further, it will present proposed construction of roads with accompanying budgetary requirem
3.2 Objective/s: Legitimized RNMP by the end of 8 months.
3.3 Target Beneficiaries: 86 barangays of Butuan.
4. Program/Project Context/ Background (PESTEL Analysis)

4.1 Political:
a) Political issues that may arise from the project will stem-out from right-of-way & settlemen
the project.
b) Another will be the "satisfaction" level of the end-beneficiaries on improved the accessibil
destination within Butuan.
4.2 Economic: Increased socio-economic processes among the populace of the City.
4.3 Social: Improved accessibility of health / government / other services among the barangays
4.4 Environmental: Ensured sustainablity of the environment protection.

4.5 Technological: Guaranteed usability of the pubic access such as road on all weather conditio

4.6 Legal: Improved the accessibility of people & goods from origin to destination within Butuan
5. Needed Office Support Interface
Expertise of the technical staff from:
a) Office of the City Engineer (OCE);
b) Department of Public Works & Highways (DPWH);
c) Office of the City Environment & Natural Resources Officer (OCENRO);
d) Office of the City Agriculturist (OCAg);
e) Others, as recommended
6. Internal Assessment

6.1 Strength: Presence of skilled personnel from CGB departments & regional line agencies (RLA
6.2 Weakness: Availability of skilled personnel.
7. External Assessment
7.1 Opportunities:
a) Available list of roads from the Office of the City Engineer & DPWH;
b) Initial list of proposed roads from the CLUP preparation / updating.
7.2 Threats: Peace & order concerns during ground truthing / area survey.
8. Resources Needed

8.1 Personnel:
a) 16 survey team members at 4 members per team per quadrant;
b) 4 supervising / Team Leaders at 1 Team Leader per quadrant or a total of 20 Personnel.
8.2 Supplies / Equipment:
a) GPS device (using existing hand-held devices);
b) GIS Application Software (shared with the procured application software for IKMS);
c) Vehicles / loan from other departments or rental (to last with the project duration).
8.3 Technology: Use of GPS coupled with GIS for reconnaisance.
8.4 Other: Fuel
9. Estimated Funds
9.1 MOOE: 40.32T (fuel)
9.2 PS: 432T (@450 per day salary [average] with 24 days per month for 2 months)
9.3 Capital Outlay:
a) GPS (use of android phones);
b) GIS Application Software;
c) Server with 2 workstations - to be loaned -out from other programs, i.e., IKMS.
9.4 Others: 480T (Vehicle rental if necessary at 2.5T per day for 48 days with 4 vehicles)
9.5 Total: 952.32T (40.32T + 432T + 480T)
10. Source/s of Funds: General Fund
11. Expected Deliverables
11.1 Output:
SP-approved Road Network Master Plan with some basic elements:
a) Existing Road Network Map with attributes;
b) Proposed Road Network Map with attributes;
c) Program of Work for major thorougfares;
d) Technical Drawings
11.2 Impact:
a) Improved reference for spatial development & related investment proposals.
b) Improved awareness among populace on "disaster-related" mitigating measures.
12. Road Map
12.1 Milestones:
a) Public consultations - project level;
b) Public hearings - SP level;
c) SP approval.
12.2 Timeline: 6 months
13. Monitoring and Evaluation

13.1 Success Indicator


a) 60% participation rate among rural barangay populace during public consultations / baran
b) 100% participation rate among barangay leaders / chairpersons during public consultation

13.2 Interventions Needed


a) Support from City Mayor - Executive Orders / Memorandum / Memo Circulars;
b) Support from SP thru "twinning" application / practice.