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GAIL

BIDDOCUMENTFORDETAILEDOFFSHORESURVEYFORREROUTING
OFURANTHALPIPELINEPROJECTACROSSDHARAMTARCREEK
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

GAIL(India)Limited
(AGovt.ofIndiaUndertaking)
ANavratnaCompany
NEWDELHI,INDIA

BIDDOCUMENTFORDETAILEDOFFSHORESURVEY
FORREROUTINGOFURANTHALPIPELINEPROJECT
ACROSSDHARAMTARCREEK

ETenderNo.8000004189
BidDocumentNo.UTPL/GAIL/HRC/1002

LIMITEDDOMESTICCOMPETITIVE
BIDDINGDOCUMENT

PREPAREDANDISSUEDBY

HYDROCARBONPROJECTENGINEERSLTD
No.349,4thLinkRoad,NehruNagar
OffRajivGandhiSalai,Chennai600096

HRC


GAIL

BIDDOCUMENTFORDETAILEDOFFSHORESURVEYFORREROUTING
OFURANTHALPIPELINEPROJECTACROSSDHARAMTARCREEK
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

HRC

CONTENTS

SectionI
InvitationforBid(IFB)

SectionII
InstructionsToBidders(ITB)
AddendumtoITBforetendering
ReadyReckonersforetendering

SectionIIIGeneralconditionsofContract(GCCWorks)

SectionIVSpecialconditionsofContract
APPENDIXITOSCCPAYMENTTERMS
APPENDIXIITOSCCTIMESCHEDULE
AttachmentI
F1:
BiddersGeneralInformation
F2:
BidForm
F3:
ListofEnclosures
F3A: Deleted
F4:
ProformaforBankGuaranteeforEarnestMoneyDeposit/BidSecurity
F4A: FormatforLetterofCreditforBidSecurity
LetterofAuthority
F5:
F6:
NoDeviationConfirmation
F7:
Certificate
F8:
DetailsofSimilarWorkDoneDuringPastSevenYears
F9:
ProformaofBankGuaranteeForContractPerformanceGuarantee
F10: PFregistration
F11: CheckList
F12: IntegrityPact
F13: Declaration
F14: RegretLetter
F15: AcknowledgementcumConsentLetter
F16: RTGS&NEFTMandateForm
AttachmentII
ContractAgreement
AttachmentIII
IndemnityBond
AttachmentIV
PerformanceEvaluation

SectionV
Specifications&ScopeofWork
AnnexureI
RouteMap

SectionVI HSESpecifications

SectionVII ScheduleofRates

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GAIL

BIDDOCUMENTFORDETAILEDOFFSHORESURVEYFORREROUTING
OFURANTHALPIPELINEPROJECTACROSSDHARAMTARCREEK
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

HRC

SECTIONI

INVITATIONFORBID(IFB)

3of168


GAIL

BIDDOCUMENTFORDETAILEDOFFSHORESURVEYFORREROUTING
OFURANTHALPIPELINEPROJECTACROSSDHARAMTARCREEK
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

HRC

INVITATIONFORBID(IFB)
UNDERLIMITEDDOMESTICCOMPETITIVEBIDDING
DETAILEDOFFSHORESURVEYFORREROUTINGOFURANTHALPIPELINEPROJECT
ACROSSDHARAMTARCREEKETenderNo.8000004189

GAIL (India) Ltd., (A Govt. of India Undertaking), A Navratna Company, invites sealed bids in complete
accordance with the Bid Documents / Attachments, through etendering mode for above stated Project
under single stage two eenvelopes system from competent suppliers meeting the BID EVALUATION
CRITERIAasdetailedherein.Bidssubmittedonlineshallonlybeconsideredforprocessing.

Part I to III of EBid should be submitted as explained in IFB on GAILs etendering website system.
Additionally Part III in original of bid should be submitted in physical form in separately sealed envelopes
pastedwithcorrespondingcutoutslipsenclosed.BidsshouldbesubmittedinaccordancewithClause10&
20oftheInstructionstoBiddersamongotherrelevantprovisions.

BidscompleteinallrespectsshouldbesubmittedinGAILsetenderingwebsite(https://etender.gail.co.in)
onorbeforetheBIDSUBMISSIONDATE&TIME.

1.0
SALIENTFEATURESOFBIDDINGDOCUMENT

EtenderingonLimitedDomestic CompetitiveBidding
1.1 TypeofEnquiry
basis
ETenderNo:8000004189
1.2 BidDocumentNo
(Tobereferredinallfuturecorrespondence)
1.3

BidEvaluationCriteria

Asperclauseno.3.0ofIFBofTenderdocument

1.4

EarnestMoneyDeposit

TobefurnishedinlinewithClause7.0ofIFBandClause
14.0ofITB.

1.5

Biddocumentonwebsite

From10.05.2012to11.06.2012

BidDocumentFees
(NonRefundable)
DateandTimeof
PreBidMeeting&Venue

At15.00hrs.(IST)on17.05.2012atGAIL(INDIA)Ltd,16,
BhikaijiCamaPlace,R.K.Puram,NewDelhi110066India

1.8

BidSubmissionDate&Time

Upto14.00hrs.(IST)on11.06.2012

1.9

DateandtimeofopeningofUn
pricedBidsatGAILsNewDelhi

At15.00hrs.(IST)on11.06.2012

1.6
1.7

NotApplicableforthistender

1.10 PriceBidOpening

Date,timeandvenueshallbeintimatedlater.

1.11 ContactPerson

AGM(C&P)
HydrocarbonProjectEngineersLtd
No.349,IVLinkRoad,NehruNagar,Kottivakkam,
Chennai600096,India
Ph.No.:914442666677FaxNo.:914442115174
Email:palani.muthu@hrcp.in;mail@hrcp.in;

(If the particular day is happens to be a declared holiday in GAIL, the next working day shall be
considered)

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GAIL

BIDDOCUMENTFORDETAILEDOFFSHORESURVEYFORREROUTING
OFURANTHALPIPELINEPROJECTACROSSDHARAMTARCREEK
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

HRC

BiddersarerequestedtoattendthePreBidconferencesothattheirqueries,ifany,relatedtothe
tenderDocumentandScopeofworkcanbeaddressedduringthemeeting.

BidstobesubmittedonGAILsETenderingwebsite(https://etender.gail.co.in).Biddersshallsubmit
their UNPRICED Bid in Collaboration Folders of etendering system and Price Bid in SRM as
attachment. We have enclosed Price Schedule Formats as an excel attachment in Bid Document.
Bidders are requested to down load the same and quote their prices strictly as per the format
withoutalteringthecontentofit.

2.0

Thebidwillbesubmittedinthreepartsasfollows:

PARTI(UNPRICEDBID)
To be submitted on Collaboration Folders of etendering system. Unpriced bid must be complete
with all technical details along with all other required documents including price schedule WITH
PRICE BLANKED OUT, Agreed terms and conditions etc., duly filled in and signed with seal.
DocumentsasmentionedunderClause10.6belowshallalsobesubmittedinphysicalform.
PARTII(PRICEDBID)
TobesubmittedasanSRMattachment.Pricebidshallcontainonlytheprices,withoutanycondition
whatsoever.
PARTIII(PHYSICALDOCUMENTS):
DocumentstobesubmittedasperClauseNo.10.6mentionedinITBofTenderdocument

BidscompleteinallrespectsshouldbesubmittedonorbeforelastdateandtimeofBidsubmission.
The Bids submitted on line in GAILs Etendering system will only be considered for evaluation.
PhysicalBidssentthroughFax/Email/Courier/Postwillnotbeaccepted.
BRIEFSCOPEOFWORK
Detailed Scope of Work shall be as per Section V of this document and other relevant portions of
completebiddocumentwithbriefdetailsasunder:

ScopeofWork:
Areacoveredunderoffshoresurveyisproposedtoinclude:

Offshoresectionoftheproposedrouteofnewpipeline
Offshoresectionofrouteofexistingpipeline(toaidinitsabandonment/recovery)

a. Bathymetricsurveyusingdualfrequencyechosounder
b. Subbottomprofilingforminimumdepthupto5.0mbelowlowestpointoftheexpectedtrench
profile
c. Sidescansonartocoverthepipelinecorridorwith3surveytracksrecordedwithin500meters
corridorandpositionfixalongtrackat25metersentry
d. TheareabetweensmallboatsurveyandLFPlocationistobesurveyedat10mgridspacingfor
200mcorridor,usinglandsurveytechnique
e. Magnetic/Gradiometersurveytobecarriedoutalongtheroutetoidentifyanypotentialhazards
intheformofsubmergedmetallicobjects,andspecifytheirsizes

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BIDDOCUMENTFORDETAILEDOFFSHORESURVEYFORREROUTING
OFURANTHALPIPELINEPROJECTACROSSDHARAMTARCREEK
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

GAIL

HRC

3.0

3.1

3.2

3.3

4.0

5.0
6.0

7.0

BIDEVALUATIONCRITERIA
TECHNICAL
ThebiddershouldhavesuccessfullycarriedoutDetailOffshoreSurvey(Detailbathymetry,SiteScan,
Sonar, Sea bed profiling etc.) for laying of Oil/Gas/Hydrocarbon Pipeline Project at minimum 15
metersdepthintheprecedingsevenyearstobereckonedfrombidduedate.

Thebiddershallfurnishdocumentaryevidenceasmentionedbelowalongwiththebidtoestablish
hisexperience/trackrecordtocomplytheaboveBidEvaluationCriteria:

i) Copyofworkorder/Contractagreements.
ii) Copyofcompletioncertificate/Equivalentdocumentestablishinghavingcompletedthejob.

Note:
In absence of requisite documents GAIL reserves the right to reject the Bid without making any
referencetobidders.

FINANCIALCRITERIA

NA

Deleted

Deleted

COMPLETIONPERIOD

6 Weeks from the date of FAX of


AlltypeofSurveyasperscopeofworks
Acceptance(FOA)
AllSurveyreports/documentsanddrawings
8 Weeks from the date of FAX of
submission
Acceptance(FOA)

BIDSECURITY/EARNESTMONEYDEPOSIT(EMD)
BidSecurityshallbedetailedbelow:

ItemSl.No.

BidSecurityRequirement(INR)

64,000

Thebidsecurity,atthebidder'soption,shallbeintheformofabankguarantee,DemandDraft(DD),
BankersChequeoraletterofcredit.InlinewiththeGovernmentordersthefirmsregisteredwith
NSICwillbeexemptedfrompaymentofBidSecurityprovidedtheyareregisteredfortheitemsthey
intend to quote. Small Scale Industries units registered with the NSIC, under its Single Point
Registration Scheme and Public Sector Undertakings shall also be exempted from submission of
EMD.

Offers without EMD will not be considered and will be summarily rejected. Bid security shall be
submittedinIndianRupeesbyDomesticBiddersandinUSDollarsbyForeignBidders.

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GAIL

BIDDOCUMENTFORDETAILEDOFFSHORESURVEYFORREROUTING
OFURANTHALPIPELINEPROJECTACROSSDHARAMTARCREEK
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

HRC

8.0

8.1

8.2

8.3

9.0

9.1

10.0

10.1

10.2

10.3

Bid Security / Earnest Money Deposit shall be either in the form of a Demand Draft / Bankers
ChequeorintheformofanirrevocableBankGuaranteeinfavourofGAIL(India)Limitedpayableat
New Delhi, issued by Indian Nationalized / Indian Scheduled Bank or first class International Bank
havingbranchinIndia.ThevalidityoftheBidSecurityshallbe2monthsbeyondthevalidityofthe
Bid.

PREBIDMEETING
PrebidMeetingshallbeheldatplaceandtimeasmentionedaboveatsl.no.1.7.Biddersortheir
authorizedrepresentativesarerequestedtoattendthePreBidMeetingsothattheirqueries,ifany
relatedtotheBidDocumentcanbeaddressedduringthemeeting.Sessionmayalsobearrangedfor
bidderstodemonstratetheeTenderingsystemtofacilitatebidderstosubmittheBidOnline.
Thebiddersarerequestedtosendclarificationsorqueries,ifany,bycourierorbyfaxorbyemailto
reachGAILatleasttwodaysbeforetheprebidmeeting.Theclarificationsshallbeprovidedduring
theprebidmeeting.
Nonattendanceoftheprebidmeetingshallnotbeacauseofdisqualificationofthebidder.
ZERODEVIATIONBIDS
This is a ZERO Deviation Bidding Process. Bidder is to ensure compliance of all provisions of the
BiddingDocumentandsubmittheirbidaccordingly.BidswithANYDEVIATIONtothebidconditions
shallbeliableforrejection.
GENERAL
Paymentofbiddocumentfee(ifapplicable)shallbesubmittedthroughCrossedBankDrafthavinga
06(six)monthsvalidityfromafirstclassinternationalbankoranIndianNationalizedBank,infavour
ofGAIL(India)LtdpayableatNewDelhiandthesameshallbesubmittedinphysicalformalongwith
EMD/BidSecurity.Thebidofanybiddershallbeconsideredonlyifthebidisaccompaniedbythe
prescribed Bid Document fee (if applicable) in the form of Demand Draft along with EMD/Bid
Security.Thebidofanybiddershallbeconsideredonlyifthebidisaccompaniedbytheprescribed
BidSecurity.

ThefirmsregisteredwithNSIC(underitssinglepointregistrationscheme)willbeexemptedfromthe
payment of tender fees (if applicable) provided they are registered for the items they intend to
quote.TheGovernmentdepartment/PublicSectorUndertaking(PSU)willalsobeexemptedfrom
the payment of tender fees, whereas PSUs shall submit declaration to this effect that they are
CentralPSUandareeligibleforgettingbiddocumentsfreeofcost.Intheeventofcancellationof
thetender,thetenderfeewillberefundedtotheconcernedbidder.
BiddersarerequiredtosubmitthePowerofAttorney,IntegrityPact&EMDofrequisiteamountin
originalintheprescribedformatsandinthemannerprescribedinthebiddocumentonorbefore
BIDSUBMISSIONDATE&TIMEinsealedenvelope.However,ifthebidderisunabletosubmitEMDin
originalonorbeforetheduedate,theymayuploadascannedcopyoftheEMDwhilesubmittingthe
bidelectronically,providedtheoriginalEMD,copyofwhichhasbeenuploaded,isreceivedbyGAIL
within 7 days from the date of unpriced bid opening, failing which the bid will be rejected
irrespectiveoftheirstatus/rankingintenderandnotwithstandingthefactthatacopyofEMDwas
earlieruploadedbybidder.

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GAIL

BIDDOCUMENTFORDETAILEDOFFSHORESURVEYFORREROUTING
OFURANTHALPIPELINEPROJECTACROSSDHARAMTARCREEK
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

HRC

10.4

10.5

10.6

10.7

10.8

10.9

10.10

10.11

10.12

10.13

10.14
10.15
10.16

GAIL/HRCreservetherighttoassessbidderscapabilitytoexecutethisworkbytakingintoaccount
variousaspectssuchasconcurrentcommitmentsandperformanceduringevaluationofbids.

BidsfromConsortium/JointVentureshallnotbeaccepted.
The following documents in addition to uploading the bid on the GAILs eTendering website shall
alsobesubmittedinOriginalinphysicalforminlinewithclauseno.10.4ofITB:
PowerofAttorney
IntegrityPact
LetterofAuthority

No extension in the bid due date/time shall be considered on account of delay in receipt of any
document.

Bid Document is nontransferable. Bidder must submit the Bid in their name. In addition, the bid
submittedbyaBidderwhomeetstherequirementofBidDocumentincludingBidEvaluationCriteria
shallalsobeconsidered.SuchBidderscandownloadtheBidDocumentfromGAILsetender/GAIL
websitesandcanparticipate,howevertheywillhavetosubmitanundertakingontheirletterhead
thatthecontentofbidhavenotbeenalteredormodified.
BiddercandownloadtheBidDocumentfromGAILswebsitehttp://www.gailtenders.inandGAILs
etendering website (http://etender.gail.co.in) and Govt Websites https://tenders.gov.in &
http://eprocure.gov.in/cppp & HRCs website (http://www.hrcp.in/tender/gail/utpl/4189);.
However, bidders have to submit their bids only through etendering website of GAIL i.e.
https://etender.gail.co.in. Only salient details of the bid document shall be on GAILs website
http://www.gailtenders.in as the sameisinformationonly.Fordetailed biddocumentbiddershall
referGAILsetenderwebsite.

Corrigenda/Addenda, ifany,shall also beavailableonthereferredweb sites.Further,biddershall


give anundertaking on their letterhead that the content ofthe biddingdocument have notbeen
alteredormodified.

GAIL/HRCreservetherighttocarryoutcapabilityassessmentofthebidderincludingreferraltoin
houseinformation.

GAIL / HRC will not be responsible or liable for cost incurred in preparation & delivery of bids,
regardlessoftheconductoroutcomeofthebiddingprocess.

Bidsreceivedafterstipulatedlastdateandtime,duetoanyreasonswhatsoever,includingpostal
delays,willnotbeconsidered.

GAIL will follow purchase preference policy as per prevailing guidelines of Government of India in
vogue.

Biddershouldnotbeunderliquidation,courtreceivershiporsimilarproceedings.

BiddershouldnotbeblacklistedwithanyPSUandshouldnotbeonholidaylistofGAIL.

BidssentthroughFax/Email/Courier/Computerfloppyshallnotbeaccepted.

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GAIL

BIDDOCUMENTFORDETAILEDOFFSHORESURVEYFORREROUTING
OFURANTHALPIPELINEPROJECTACROSSDHARAMTARCREEK
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

HRC

10.17 PleaseconfirmthatyouhavenotbeenbannedordelistedbyanyGovernmentorQuasiGovernment
agencies or PSUs. If you have been banned or delisted by any Government or Quasi Government
agenciesorPSUs,thenthisfactmustbeclearlystated.Ifthisdeclarationisnotfurnishedyourbid
shallbetreatedasnonresponsiveandliableforrejection

10.18 BiddershallsenddulyfilledinAcknowledgementCumConsentletterasperformatF15through
returnfaxtocontactpersonasmentionedatsl.No.1.13above.

10.19 GAIL reserves the right to make any changes in terms & conditions and reject any or all the bids
receivedatitsdiscretionwithoutassigninganyreasonwhatsoever.

ThisInvitationofBids(IFB)isanintegralandinseparablepartoftheBidDocument.

*PleasespecifyBidDocumentNo.8000004189inallfuturecorrespondences.

THISISNOTANORDER.

Yoursfaithfully,
ForandonbehalfofGAIL(India)Limited

ForHydrocarbonProjectEngineersLtd

AGM(C&P)

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GAIL

BIDDOCUMENTFORDETAILEDOFFSHORESURVEYFORREROUTING
OFURANTHALPIPELINEPROJECTACROSSDHARAMTARCREEK
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

HRC

DONOTOPENTHISISAQUOTATION

(EMD/BidSecurity,PowerofAttorney,LetterofAuthority&IntegrityPact)

Client

Project

:GAIL(INDIA)LIMITED
:DETAILEDOFFSHORESURVEY

BIDDOCUMENTNo.

:UTPL/GAIL/HRC/1002

Item

:OFFSHORESURVEY

DueDate&Time

:11.06.2012,14:00HRS.(IST)

From:

To:

TheAsst.GeneralManager(C&P)
HydrocarbonProjectEngineersLtd
No.349,IVLinkRoad,NehruNagar,
Kottivakkam,Chennai600096,India
Ph.No.:914442666677
FaxNo.:914442115174
Email:palani.muthu@hrcp.in

10of168

BidDocumentforDetailedOffshoreSurvey
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

GAIL

HRC

SECTIONII
1.0 INSTRUCTIONTOBIDDERS(ITB)
2.0 ADDENDUMTOINSTRUCTIONSTOBIDDERS
3.0 READYRECKONERFORETENDERING

BidDocumentforDetailedOffshoreSurvey
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

GAIL

HRC

INDEX

1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.
22.
23.
24.
25.
26.
27.
28.
29.
30.
31.
32.
33.
34.
35.
36.
37.
38.
39.
40.
41.
42.
43.

SCOPEOFBID
ELIGIBLEBIDDERS
ONEBIDPERBIDDER
COSTOFBIDDING
SITEVISIT
CONTENTSOFBIDDINGDOCUMENTS
CLARIFICATIONOFBIDDINGDOCUMENTS
AMENDMENTOFBIDDINGDOCUMENTS
LANGUAGEOFBID
DOCUMENTSCOMPRISINGTHEBID
BIDPRICES
BIDCURRENCIES
BIDVALIDITY
EARNESTMONEY/BIDSECURITY
PREBIDMEETING
FORMATANDSIGNINGOFBID
ZERODEVIATION&REJECTIONCRITERIA
EPAYMENTS
SEALINGANDMARKINGOFBIDS
DEADLINEFORSUBMISSIONOFBIDS
LATEBIDS
MODIFICATIONANDWITHDRAWALOFBIDS
BIDOPENING
PROCESSTOBECONFIDENTIAL
CONTACTINGTHEEMPLOYER
EXAMINATIONOFBIDSANDDETERMINATIONOFRESPONSIVENESS
PRICEBIDOPENING
ARITHMETICCORRECTIONS
EVALUATIONANDCOMPARISONOFBIDS
AWARD
EMPLOYER'SRIGHTTOACCEPTANYBIDANDTOREJECTANYORALLBIDS
NOTIFICATIONOFAWARD/FAXOFINTENT[FOI]
SIGNINGOFCONTRACTAGREEMENT
CONTRACTPERFORMANCESECURITY/SECURITYDEPOSIT
CORRUPTORFRAUDULENTPRACTICES
WAIVERORTRANSFEROFTHEAGREEMENT
ORDEROFPRECEDENCE
CENVATE/VATCREDIT
DISPUTERESOLUTION
INTEGRITYPACT
FORGED/FALSEDOCUMENT
SUBMISSIONOFDOCUMENTDULYCERTIFIEDBYSTATUTORYAUDITORS.
UNSOLICITEDPOSTTENDERMODIFICATIONS

BidDocumentforDetailedOffshoreSurvey
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

GAIL

HRC

INSTRUCTIONSTOBIDDERS[ITB]

1.0

1.1

1.2.

1.3.

1.4

2.0

2.1

2.2.

2.3.

2.4.

2.5.

2.6.

2.7.

2.8.

SCOPEOFBID
The Employer, as defined in the "General Conditions of Contract [GCC]", wishes to receive Bids a
describedintheTenderDocument.
SCOPEOFWORK:Thescopeofworkshallbeasdefinedinthebiddingdocument.
The successful Bidder will be expected to complete the Scope of work within the period stated in
SpecialConditionsofContract.
Throughout these Bidding Documents, the terms 'Bid' and 'Tender' and their derivatives
[Bidder/Tenderer,Bid/Tender,Bidding/Tendering,etc.]aresynonymousand'Day'means'Calendar
Day'.'Singular'alsomeans'Plural'.
ELIGIBLEBIDDERS
Biddersshall,aspartoftheirbid,submitawrittenPowerofAttorneyauthorizingthesignatoryof
thebidtocommitthebidder.
Pursuant to Bid Evaluation Criteria specified in Invitation for Bid (IFB), the bidder shall furnish all
necessary supporting documentary evidence to establish the bidders claim of meeting Bid
EvaluationCriteria.
TheBiddershallfurnish,asapartofhisbid,documentsestablishingthebidderseligibilitytobidand
hisqualificationtoperformthecontractifhisbidisaccepted.
Biddershallnotbeaffiliatedwithafirmorentity.
i. That has provided consulting services related to the work to the Owner during the preparatory
stagesoftheworksoroftheprojectofwhichtheworksformapart.
ii.ThathasbeenhiredbytheOwnerasEngineer/Consultantforthecontract.

The Bidder shall not be under a declaration of ineligibility by Owner for corrupt or fraudulent
practicesasdefinedinITBClause35.
TheBidderisnotputonholiday/banned/delistedbyGAILanditsPMCs(EIL,MECON,JPKenny
Wood Group, TE and HRCP etc.) or put on holiday / blacklisted by any Government Department/
PublicSectoronduedateofsubmissionofbid.Ifdocumentsaredownloadedfromwebsite,offers
submittedbysuchbiddersshallnotbeconsideredforopening/evaluation/award.
While evaluating the bids, pursuant to Bid Evaluation Criteria (BEC) as specified in the Notice of
Invitation for Bids (IFB), bidders past performance shall also be assessed for ascertaining the
responsivenessofthebid.Insuchacase,thedecisionoftheOwnershallbefinalandbindingonthe
bidder.
JobexecutedbyabidderforitsownconcerncannotbeconsideredasexperienceforBidevaluation
criteriaJobexecutedbyabidderforitsownplant/projectscannotbeconsideredasexperiencefor
the purpose of meeting requirement of BEC of the tender. However, jobs executed for
Subsidiary/Fellowsubsidiary/Holdingcompanywillbeconsideredasexperienceforthepurposeof
meetingBECsubjecttosubmissionoftaxpaidinvoices(s)dulycertifiedbyStatutoryAuditorofthe
bidder towards payments of statutory tax in support of the job executed for Subsidiary/Fellow

BidDocumentforDetailedOffshoreSurvey
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

GAIL

HRC

subsidiary/Holdingcompany.Suchbidderstosubmitthesedocumentsinadditiontothedocuments
specifiedinthebiddingdocumentstomeetBidEvaluationCriteria.

2.9

3.0

3.1.

3.2.

4.0

Class3digitalsignaturewithorganizationnamesignedbidsonlyshallbeaccepted,failingwhichbid
willberejected.Further,onlytheholderofPowerofAttorneysisallowedtouploadthebidswith
hisDigitalSignature.
ONEBIDPERBIDDER
ABiddershallsubmitonlyonebidinthesamebiddingprocess.ABidderwhosubmitsorparticipates
in more than one bid will cause all the proposals in which the Bidder has participated to be
disqualified.
Alternativebidsarenotacceptable.
COSTOFBIDDING
TheBiddershallbearallcostsassociatedwiththepreparationandsubmissionoftheBid,andGAIL
willinnocase,beresponsibleorliableforthesecosts,regardlessoftheconductoroutcomeofthe
biddingprocess.

5.0

5.1.

5.2.

6.0

6.1

SITEVISIT
Thebidderisadvisedtovisitandexaminethesiteofworks/Pipelinerouteanditssurroundingsand
obtainforhimselfonhisownresponsibilityallinformationthatmaybenecessaryforpreparingthe
bid and entering into theContract. The costof visiting the site shall be at Bidder's own expenses.
Claimsandobjectionsduetoignoranceofexistingconditionswillnotbeconsideredaftersubmission
ofthebidandduringimplementation.
The bidder and any of his personnel or agents will be granted permission by the
Employer/Consultanttoenteruponhispremisesandlandsforthepurposeofsuchinspection,but
onlyupontheexplicitconditionthattheBidder,hispersonneloragentswillreleaseandindemnify
the Employer/Consultant and his personnel and agents from and against all liability in respect
thereofandwillberesponsibleforpersonnelinjury(whetherfatalorotherwise),lossofordamage
to property and any other loss, damage, cost and expenses incurred as a result hereof.
Employer/Consultantshallprovidenecessaryassistance,ifrequired,tothebidder(s)forthepurpose
ofsitevisit.
CONTENTSOFBIDDINGDOCUMENTS
TheBidDocumentshostedonGAILsWebsiteshttp://www.gailtenders.in,http://etender.gail.co.in,
Government Websites https://tenders.gov.in, http://eprocure.gov.in/cppp and HRC website
http://www.hrcp.in/tender/gail/utpl/4189 are as stated below and should be read in conjunction
withanyaddenda/amendmentsissued/hostedinaccordancewithclause8ofITB.

SectionI: IFB
SectionII: InstructionstoBidders[ITB]
SectionIII:GeneralConditionsofContract[GCC]
SectionIV:SpecialConditionsofContract[SCC]
SectionV:Specifications&ScopeofWork
SectionVI:HSESpecifications
SectionVII:ScheduleofRates

BidDocumentforDetailedOffshoreSurvey
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

GAIL

6.2

7.0

7.1

8.0

8.1

8.2

8.3

9.0

9.1

9.2

10.0

10.1

HRC

The Bidder is expected to examine IFB, ebidding guidelines on GAIL website, all sections of bid
documentcontaininginstructions,forms/formats,terms,specificationsanddrawings,etc.,enclosed
in the bid document. The invitation for bid (IFB) together with all its attachment thereto, shall be
considered to be read, understood and accepted by the Bidder. Failure to furnish all information
required by the Bid Documents or submission of a bid not substantially responsive to the Bid
DocumentsineveryrespectwillbeatBiddersriskandmayresultintherejectionoftheBid.
CLARIFICATIONOFBIDDINGDOCUMENTS
AprospectiveBidderrequiringanyinformationorclarificationofthebiddingdocumentsmaynotify
GAILinwritingorbyfax/email/postatGAILmailingaddressindicatedinthebiddocument.GAILwill
respond in writing to any request for information/clarification of the bidding documents, which it
receives at least 02 (Two) working days before the PreBid meeting date. Written copies of GAIL
response(includinganexplanationofthequerybutwithoutidentifyingthesourceofthequery)will
besenttobiddersandsamewillbehostedonthewebsiteasmentionedinClause6.1abovebefore
thebidduedate.
AMENDMENTOFBIDDINGDOCUMENTS
Atanytimepriortothe'BidDueDate',GAILmay,foranyreason,whetheratitsowninitiativeorin
response to a clarification requested by a prospective Bidder, modify the Bidding Documents by
issuingCorrigendum.
Anyaddendum/corrigendum/clarificationstobiddersquerythusissuedshallbepartofthebidding
documentspursuanttoITBClause6.1.Theseshall alsobehostedonthewebsiteasmentionedin
clause6.1above.AlltheprospectivebidderswhohaveattendedthePreBidMeeting/submittedBid
Document Fee till date shall be informed by email/post about the addendum /corrigendum/
clarificationstobiddersqueryfortheirreference.Biddersdesiroustosubmititsbidhavetotakeinto
consideration of all the addendum(s) / corrigendum (s) / clarifications to bidders query hosted on
theabovewebsitesbeforesubmittingthebid.
TheOwner may, at its discretion, extend thebid due date in ordertoallowprospectiveBidders a
reasonable time to submit their most competitive bid taking into account the addendum(s) /
corrigendum(s)/clarificationstobiddersqueryissued.

LANGUAGEOFBID
ThebidpreparedbytheBidderaswellasallcorrespondence/drawingsanddocumentsrelatingto
the bid exchanged by Bidder and the Owner shall be written in English language. Any printed
literaturefurnishedbytheBiddermaybewritteninanotherlanguagesolongasaccompaniedbyan
ENGLISH translation, in which case, for the purpose of interpretation of the bid, the ENGLISH
translationshallgovern.

In the event of submission of any document/ certificate by the Bidder in a language other than
English,theEnglishtranslationofthesamedulyauthenticatedbyChamberofCommerceofBidders
countryshallbesubmittedbytheBidder.Metricmeasurement systemshallbeapplied.

DOCUMENTSCOMPRISINGTHEBID
TheBidpreparedbytheBiddershallcomprisethefollowingcomponents:


GAIL

10.2

BidDocumentforDetailedOffshoreSurvey
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

HRC

PARTI:"Technocommercial/UnpricedBid"shallcontainthefollowing:

a. 'CoveringLetter'onBidder's'Letterhead'
b. 'Bidder'sGeneralInformation',asper'FormatF1'
c. SScannedcopyofPowerofAttorneyinfavourofperson(s)signingthebidthatsuchperson(s)
is/areauthorizedtosignthebidonbehalfoftheBidderandanyconsequenceresultingdueto
suchsigningshallbebindingontheBidder.
d. 'BidForm',asper'FormatF2'
e. Copiesofdocuments,asrequiredin'FormF3'
f. CopyofScheduleofRate(SOR)withpricesblankedout
g. 'Documents' establishing the eligibility and conformity to the Bid Documents of all goods and
services,whichtheBidderproposestosupplyundertheAwardistobesubmitted
h. 'LetterofAuthority',asper'FormatF5'
i. 'NoDeviationConfirmation',asper'FormatF6'
j. 'Certificate'fromBidder,asper'FormatF7'
k. DetailsofSimilarworkdoneasperFormatF8
l. DulysignedandstampedFormatF9pertainingtoPerformaforBankGuaranteeforContract
Performance.
m. PFRegistrationDetailsasperFormF10.
n. CheckList,asper'FormatF11
o. IntegritypactasperFormatF12
p. 'Bidder'sDeclaration',in'FormatF13'
q. 'RegretLetter'[ifapplicable],asper'FormatF14'
r. Documentssubstantiating"Bidder'sEligibilityCriteria[BEC]"
s. Anyotherinformation/detailsrequiredasperBidDocument
t. Bidders declaration that they are not under any liquidation, court receiver ship or similar
proceedings.
u. ProjectScheduleintheformofBarChart
v. Technicaldetails/documentsasperbiddingdocument.
w. A confirmation that prices are quoted in requisite format strictly complying with the
requirementinenvelopeII(pricebid). However,copyofcompletepricescheduleforboththe
parts(withpricesblankedout)shallbeenclosedintechnocommercialbidmentioning,quoted
againsteachitem.

Note:AllpagesoftheBidmustbedigitallysignedbythe"authorizedsignatory"oftheBidder.

10.3 PARTII:PriceBid

10.3.1 BiddershalldownloadtheScheduleofRateswhichisuploadedonwebsiteasanexcelattachment.
Bidder shall submit Schedule of Rates duly filled in and esigned strictly as per format without
alteringthecontentofit.ThedulyfilledScheduleofRatesshallbeuploadedbybidderonwebsite
asperETenderingprocedure.

10.4 PartIII:DocumentstobesubmittedinOriginal

10.4.1.PartIIIshallcontainBidSecurity/EMD,PowerofAttorney,IntegritypactdulysignedandLetterof
AuthorityinsealedenvelopesandshallbesubmittedtoAGM(C&P),HydrocarbonProjectEngineers
Limited,349,IVLinkRoad,NehruNagar,Kottivakkam,Chennai96inphysicalformbybidduedate
&timeasdefinedinbiddocument.


GAIL

BidDocumentforDetailedOffshoreSurvey
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

HRC

10.4.2.ThebidderhasanoptiontosubmitallabovedocumentsexceptLetterofAuthorityinphysicalform
within7(seven)daysreckonedfrombidduedateprovidedscannedcopiesoftheabovedocuments
havebeensubmittedasapartofebidonorbeforethebidduedateandtime.

11.0 BIDPRICES

11.1. Thebiddershall equotebidPricesontheappropriateformatforScheduleofRatesenclosedas


partofbiddingdocument.

11.2. The bidder shall equote the prices for items in the Schedule of Rate after careful analysis of cost
involvedfortheperformanceofcompletescopeofwork,scopeofsupplyafterconsideringallparts
of the Bidding Document. In case, any activity though specifically not covered but is required to
completetheworkasperscopeofWork,scopeofsupply,specifications,standards,drawings,GCC,
SCCoranyotherpartofBiddingDocument,thepricesquotedshalldeemedtobeinclusiveofcost
incurredforsuchactivity.

11.3. Unless stated otherwise in the bidding documents, the Contract shall be for the total works as
described in Bidding Document for the specified Parts (as specified in the IFB) for which bidder
intendstoquotebasedonthepricesinScheduleofPricessubmittedbythebidderandacceptedby
theEmployer/Consultant.BidforpartscopeofworkquotedPartsshallberejected.

11.4. Prices must be filled in format for Schedule of Rates enclosed as part of bidding document. If
quotedinseparatetypesheetsandanyvariationinitemdescription,unitorquantityisnoticed,the
bidisliabletoberejected.

11.5. All duties and taxes including Excise duty, Sales tax, VAT, Entry tax, Custom duty, CVD, additional
CVD,WorkContracttax,TurnoverTaxandotherleviesoranyotherstatutorypaymentspayableby
theContractorundertheContractexceptServiceTax.

11.6. Deleted

11.7. Pricesquotedbythebidder,shallremainfirmandfixedandvaliduntilcompletionoftheContract
andwillnotbesubjecttovariationexceptstatutoryvariationinservicetaxasperclause3.4ofSCC.
However,anyincreaseintherateofServicetaxbeyondcontractualcompletionperiodshallbeon
contractors account where as any decrease in the rate of service tax shall be passed on to the
employer.

11.8. Any new tax & duties if imposed by Govt of India on output services after the Bid Due Date but
beforethecontractualdelivery/completion,shallbereimbursedtothecontractoronsubmissionof
documentary evidence for proof of payment to Govt authorities and after ascertaining its
applicability with reference to the contract. However, if such new taxes etc. is in substitution of
existingtaxessamewillbeconsideredonmeritofeachcase.

11.9 BiddermaynotethatEmployer/ConsultantwillnotissueanyconcessionalformforCST/LST/VAT.

11.10. Alternatebidsshallnotbeconsidered.

11.11. Discount, if any, must indicate in the column provided in Schedule of Rates only. Conditional
discount,ifoffered,shallbeconsideredforevaluation.

BidDocumentforDetailedOffshoreSurvey
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

GAIL

12.0

12.1

13.0

13.1

13.2

HRC

BIDCURRENCIES:
BiddersshallsubmitinIndianRupeesonly
BIDVALIDITY
Bidsshallbekeptvalidfor'Three[03]months'fromthefinal'BidDueDate'.ABidvalidforashorter
periodmayberejectedbyGAILas'nonresponsive'.
Inexceptionalcircumstances,priortoexpiryoftheoriginal'BidValidityPeriod',theEmployermay
request that the Bidders extend the 'Period of Bid Validity' for a specified additional period. The
requestandtheresponsestheretoshallbemadeinwritingorbyfax/email.ABiddermayrefusethe
requestwithoutforfeitureofhis'BidSecurity'.ABidderagreeingtotherequestwillnotberequired
orpermittedtomodifyhisBid,butwillberequiredtoextendthevalidityofits'BidSecurity'forthe
periodoftheextensionandinaccordancewith"ITB:Clause14"inallrespects.

14.0 EARNESTMONEY/BIDSECURITY

14.1. Thebiddershallfurnish,aspartofhisbid,abidsecurityintheamountspecifiedintheIFB.

14.2. ThebidsecurityisrequiredtoprotecttheOwneragainsttheriskofBiddersconductwhichwould
warrantthebidsecuritysforfeiture,pursuanttoITBClause14.9.

14.3. BidderswillsubmitbidsecurityinIndianRupees.

14.4. ThebidsecurityshallbeintheformofDemandDraft/BankersChequeinfavourofGAIL(India)Ltd.
payable at New Delhi (issued by Indian Nationalized / Scheduled bank or first class international
bank)orintheformofanirrevocableBankGuaranteeinfavourofGAIL(India)Ltd.asperFormatF4.

GAILshallnotbeliabletoanybankcharge,commissionorinterestontheamountofbidsecurity.

IncasebidsecurityisintheformofirrevocableBankGuaranteethesameshallbefromanyIndian
Scheduled Bank or a branch of an international bank situated in India and registered with the
ReserveBankofIndia as scheduledforeignbank.However,incaseofBankGuarantee frombanks
otherthantheNationalizedIndianbank,thebankmustbeacommercialbankhavingnetworthin
excess of Rs. 100 Crores (or equivalent in US Dollar 20.85 Million) and a declaration to this effect
should be made by such commercial bank either in the bank guarantee itself or separately on its
letterhead.

SSI units registered with NSIC, under its Single point Registration Scheme shall be exempted from
submission of Security Deposit/ Contract Performance Guarantee to the monetary limit for which
theunitisregistered.

14.5. Thebidsecurityshallbevalidfortwo(2)monthsbeyondthevalidityofthebidasspecifiedinClause
13ofITBi.e.5(Five)monthsbeyonddeadlineforbidsubmission.

14.6. AnybidnotsecuredinaccordancewithITBclause14.1and14.4shallberejectedbyOwnerasnon
responsive.

14.7. UnsuccessfulBiddersbidsecuritywillbedischarged/returned,aspromptlyaspossiblebutnotlater
than30daysaftertheexpirationoftheperiodofbidvalidityprescribedbytheOwner,pursuantto
ITBClause13.


GAIL

BidDocumentforDetailedOffshoreSurvey
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

HRC

14.8. The successful Bidders bid security will be discharged upon the Bidders accepting the Order,
pursuant to ITB Clause32 and furnishing the Contract Performance Guarantee pursuant to ITB
Clause34.

14.9. Thebidsecuritymaybeforfeited:

14.9.1.IfaBidderwithdrawshisbidduringtheperiodofbidvalidity.

14.9.2.InthecaseofasuccessfulBidder,iftheBidderfails:

i.
Toaccepttheawardinaccordancewithclause32ofITBor
ii.
Toacceptthearithmeticcorrectionspursuanttoclause28ofITBand/or
iii.
IncaseofasuccessfulBidder,iftheBidderfails,withinthespecifiedperiod
a) tosigntheContractand
b) tofurnishtheperformanceguaranteeinaccordancewithClause34ofITB

14.10. BidSecurityshouldbeinfavourofGAIL(India)Limited.BidSecuritymustindicatetheBidDocument
numberandtheitemforwhichtheBidderisquoting.Thisisessentialtohavepropercorelationata
later date. The Bid Security in the form of Irrevocable Bank Guarantee shall be in the Format F4,
providedintheBiddingDocument.

14.11. Central Government of India/ Central Government Public Sector Undertakings (PSU) and firms
registeredwithNSICareexemptedfromfurnishingBidSecurity,providedtheyareregisteredforthe
quoteditemsuptothemonitorylimit,theyintendtoquoteandsubjecttotheirenclosingwiththeir
bidacopyoflatestandcurrentregistrationcertificate.

15.0 PREBIDMEETING

15.1 The Bidder(s) or his designated representative are invited to attend a "PreBid Meeting" as per
Clause1.0ofIFB(InvitationforBid).Thepurposeofmeetingwillbetoclarifyissuesrelatedtotender
on any matter that may be raised at that stage. Session may also be arranged for bidders to
demonstratetheetenderingsystemtofacilitatebidderstosubmitthebidonline.

AprospectiveBidderrequiringanyclarificationoftheBiddingDocumentsmaynotifyGAILinwriting
orbyfax/email/postatGAILmailingaddressindicatedintheInvitationforBids.Itmaynotbe
practicableatthemeetingtoanswerqueriesreceivedlate,butqueriesandresponses/clarifications
willbetransmittedinaccordancewithfollowingsubclauses.

GAILwillrespondinwritingtoanyrequestforclarificationoftheBiddingdocuments,whichit
receivesatleast02(two)workingdaysbeforethePreBidmeetingdate.WrittencopiesofGAIL
response(includinganexplanationofthequerybutwithoutidentifyingthesourceofthequery)will
behostedonthewebsitesasmentionedinclause7.1abovebeforethebidduedate.

Anyaddendum/corrigendum/clarificationstobiddersquerythusissuedshallbepartoftheBidding
DocumentspursuanttoITBClause6.1andshallbehostedonthewebsitesasdefinedinclause7.1
aboveandwillbeinformedtobiddersasperclause8.2above.

15.2 NonattendanceofthePreBidMeetingwillnotbeacausefordisqualificationofaBidder.


GAIL

BidDocumentforDetailedOffshoreSurvey
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

HRC

16.0 FORMATANDSIGNINGOFBID

16.1. The bidder shall submit ebid as per Clause 1.0 of IFB on GAILs etender website:
(https://etender.gail.co.in)asperguidelinesgiventherein.

16.2. Theebidshallbesignedbythepersonorpersonsdulyauthorizedtosignonbehalfofthebidder.
Thenameandpositionheldbyeachpersonsigningmustbestatedbelowthesignature.Allpagesof
the bid except any catalogues / literatures shall be signed and sealed by the person or persons
signingthebid.

16.3 TheBidshallcontainnoalterations,omissions,oradditions,unlesssuchcorrectionsareinitialedby
thepersonorpersonssigningtheBid.

17.0 ZERODEVIATION

17.1. BiddertonotethatthisisaZEROdeviationtender.Ownerwillappreciatesubmissionofofferbased
on the terms and conditions in the enclosed General Conditions of Contract (GCCWorks), Special
Conditions of Contract (SCC), Instructions to Bidders (ITB), Scope of Work, technical specifications
etc.toavoidwastageoftimeandmoneyinseekingclarificationsontechnical/commercialaspects
of the bid. Bids with any deviation to the bid conditions shall be liable for rejection. Bidders may
notethatnotechnicalandcommercialclarificationswillbesoughtforafterthereceiptofthebid.

17.2. Not withstanding to the above, bids with deviation(s) to the bid conditions to following shall be
summarilyrejectedwithoutanypostbidreferencetothebidders.

17.2.1.FirmPrice

17.2.2.BidPriceasperclause11ofITB.

17.2.3.BidDocumentFeeandBidSecurity/EMDasperaboveclauses.

17.2.4.ScopeofWorkasperIFBandasspecifiedinBiddocument
17.2.5.TechnicalspecificationsasspecifiedinBiddocument.

17.2.6.ScheduleofRates.

17.2.7.CompletionSchedule.

17.2.8.PeriodofValidityofbid.

17.2.9.PriceReductionSchedule.

17.2.10.AcceptancetoPerformancebankGuaranteeformatandacceptancetosubmitthesameincaseof
award.

17.2.11.Guarantee/DefectLiabilityPeriodClause

17.2.12.Arbitration/ResolutionofDispute

17.2.13.ForceMajeure

17.2.14.ApplicableLaws


GAIL

BidDocumentforDetailedOffshoreSurvey
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

HRC

17.2.15.PF/EPFregistration

17.2.16.Integritypactdulysigned

17.2.17.Anyotherconditionspecificallymentionedinthetenderdocumentelsewherethatnoncompliance
oftheclauseleadtorejectionofthebid.

17.2.18. In case Bidder stipulate deviations, Owner/consultant have the right to reject such bid at its
absolutediscretionwithoutgivinganyopportunityforsuchBidderstomakegoodsuchdeficiency.

18.0 EPAYMENT

GAIL (India) Limited has initiated payments to Suppliers and Contractors electronically and to
facilitate the payments electronically, the bidder should submit his account details in enclosed
formatF16tofacilitatepaymentsthrougheBanking/RTGS/NEFTmode.

[D]SUBMISSIONOFBIDS

19.0 SEALINGANDMARKINGOFBIDS

19.1. EBidshallbesubmittedinthefollowingmannerinseparateeenvelopedulysuperscribedasbelow:
PartITechnocommercial/Unpricedbid
PartIIPricedBid
PartIIIDocumentstobesubmittedinoriginals

19.2. EBids for PartI and PartII must be received online by GAIL through their etendering website by
duedate.

19.3. PartIII,Sealedenvelopescontainingtheoriginaldocumentsrequiredtobesubmittedbythebidder
inhardmustbereceivedbyGAIL/HRCasperduedateandtimespecifiedinbiddocument.

Sealedenvelopecontainingoriginal/physicalformofbid(PartIII)shallhavebiddocumentnumber
andshallbeaddressedtoAGM(C&P,HRCandsubmittedataddressgivenbelowbeforeduedate&
time.

AGM(C&P)
HydrocarbonProjectEngineersLtd
No.349,IVLinkRoad,NehruNagar,Kottivakkam,
Chennai600096

Each envelope shall indicate name and address of the bidder to enable the bid to be returned
unopened,ifrequired.

Thebidderhasanoptiontosubmithardcopyofdocumentsasperclause10.4.2above.

19.4. Iftheenvelopeisnotsealedandmarkedasabove,theOwner/Consultantwillassumeno
responsibilityforthemisplacementorprematureopeningofthebid.

BidDocumentforDetailedOffshoreSurvey
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

GAIL

20.0

20.1

20.2

HRC

DEADLINEFORSUBMISSIONOFBIDS
ThedeadlineforsubmissionofbidshallbeasmentionedinIFB.
GAIL/HRCmay,inexceptionalcircumstancesandatitsdiscretion,ongivingreasonablenoticebye
mail/postoranywrittencommunicationtoallprospectivebidderswhohavedownloadedthebid
documentextendthedeadlineforthesubmissionofbidsinwhichcaseallrightsandobligationsof
the Owner and bidders, previously subject to the original deadline will thereafter be subject to
deadlineasextended.

21.0 LATEBIDS

21.1. EsystemofGAILshallcloseimmediatelyafterthedeadlineforsubmissionofbidprescribedbythe
GAILpursuanttoclause20ofITB.

21.2. Unsolicitedbidorbidsbeingsubmittedinphysicalformortoaddresstootherthanonespecifically
stipulatedinthebiddocumentwillnotbeconsideredforopening/evaluation/awardandwillbe
returnedtosuchbidders.

22.0 MODIFICATIONANDWITHDRAWALOFBIDS

22.1 Thebiddermaymodify,resubmitorwithdrawitsebidafterthebidsubmission,butbeforethedue
dateofsubmissionasperprovisionofetenderingsystemofGAIL.

22.2 Nobidshallbemodifiedafterthedeadlineforsubmissionofbids.

22.3 Nobidshallbeallowedtobewithdrawnintheintervalbetweenthedeadlineforsubmissionofbids
andtheexpirationoftheperiodofbidvalidityspecifiedbythebidderontheBidForm.Withdrawal
of a bid during this interval shall result in the bidders forfeiture of his bid security, pursuant to
Clause14.9ofITB.

23.0 BIDOPENING

23.1. UnPricedTechnoCommercialbidopening.

23.2. TheOwnerwillopen,inthepresenceofbiddersdesignatedrepresentatives,UnpricedPartofbid
(PartI)atdateandtimeasstipulatedinIFBatGAIL(India)Ltd.,GAILBhavan,16,BhikaijiCamaPlace,
R.K.Puram,NewDelhi110066.Thebiddersrepresentativeswhoarepresentshallsignbidopening
statementevidencingtheirattendance.

23.3. Biddersnames,thepresence(orabsence)andamountofbidsecurity,andanyothersuchdetailsas
GAILmayconsiderappropriatewillbeannouncedbyGAIL.

24.0 PROCESSTOBECONFIDENTIAL

Information relating to the examination, clarification, evaluation, and comparison of Bids, and
recommendationsfortheawardofaContract,shallnotbedisclosedtoBiddersoranyotherpersons
officiallyconcernedwithsuchprocess.AnyeffortbyaBiddertoinfluencetheOwnerinanymanner
inrespectofbidevaluationorawardwillresultintherejectionoftheBidder'sBid.

BidDocumentforDetailedOffshoreSurvey
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

GAIL

25.0

25.1

25.2

HRC

CONTACTINGTHEEMPLOYER
FromthetimeofBidopeningtothetimeofawardofContract,ifanyBidderwishestocontactthe
EmployeronanymatterrelatedtotheBid,itshoulddosoinwriting.
Any effort by the Bidder to influence the Employer in the Employer's 'Bid Evaluation', 'Bid
Comparison',or'ContractAward'decisionsmayresultintherejectionoftheBidder'sBid.

26.0 EXAMINATIONOFBIDSANDDETERMINATIONOFRESPONSIVENESS

26.1. TechnoCommercialBidEvaluation

26.1.1.The Owner will examine the bids to determine whether they are complete, whether any
computational errors have been made, whether required securities have been furnished, whether
thedocumentshavebeenproperlysigned,andwhetherthebidsaregenerallyinorder.

26.1.2.Priortothedetailedevaluation,theOwnerwilldeterminewhethereachbidisofacceptablequality,
is generally complete and is responsive to the Bidding Documents. For the purposes of this
determination,aresponsivebidisonethatconformstoalltheterms,conditionsandspecifications
oftheBiddingDocumentswithoutdeviations,objections,conditionalityorreservations.

26.1.3.Nodeviation,whatsoever,ispermittedintheBiddingDocumentsandthepricebidsofthosebidders
whosetechnicalandcommercialbidscontainanyexceptiontotheconditionsandstipulationsofthe
BiddingDocumentsshallnotbeopenedandreturnedunopenedtosuchbidder(s).

26.1.4.TheOwnerdeterminationofabidsresponsivenessistobebasedonthecontentsofthebiditself
withoutrecoursetoextrinsicevidence.Ifabidisnotresponsive,itwill berejectedbytheOwner,
andmaynotsubsequentlybemaderesponsivebythebidderbycorrectionofthenonconformity.

26.1.5.TheOwnerwillcarryoutadetailedevaluationofthebidspreviouslydeterminedtoberesponsivein
ordertodeterminewhetherthetechnicalaspectsareinaccordancewiththerequirementssetforth
in the Bidding Documents. In order to reach such a determination, the Owner will examine and
comparethetechnicalaspectsofthebidsonthebasisoftheinformationsuppliedbythebidders,
takingintoaccountthefollowingfactors:

a. OverallcompletenessandcompliancewiththeTechnicalSpecifications;quality,functionand
operation of any process control concept included in the bid. The bid that does not meet
minimumacceptablestandardofcompleteness/specificationsdefinedinthebiddocument,
consistencyanddetailwillberejectedasnonresponsive.

b. Any other relevant factor, if any that the Owner deems necessary or prudent to be taken
intoconsideration.

26.1.6.Requisite forms contains all necessary information including those required for meeting qualifying
criteriastipulatedinIFB,etc.

27.
PRICEBIDOPENING

27.1. The Owner shall inform the time, date and venue for price bid opening to all such bidders who
qualifypursuanttotechnocommercialbidevaluation.Biddersmayberequiredtoattendpricebid
openingatashortnoticeof24hours.


GAIL

BidDocumentforDetailedOffshoreSurvey
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

HRC

27.2. The Owner will open price bids of all bidders notified to attend price bid opening in presence of
authorized bidders representatives present at the time of priced bid opening. The bidders
representativeswhoarepresentshallsignbidopeningstatementevidencingtheirattendance.

27.3. The bidders name, prices, and such other details as the Owner, at its discretion, may consider
appropriatewillbeannouncedandrecordedatthetimeofbidopening.

28.
ARITHMETICCORRECTIONS

28.1. Thebidswillbecheckedforanyarithmeticerrorsasfollows.
(a) Where there is a discrepancy between the amounts in words and in figures, the amount in
wordswillgovern;and
(b)Wherethereisadiscrepancybetweentheunitrateandthetotalresultingfrommultiplyingthe
unitratebythequantity,theunitrateasquotedwillprevailandtotalpricewillbecorrected.
(c) Ifthereisadiscrepancybetweenthetotalamountandthesumoftotalprices,thesumoftotal
pricesshallprevailandthetotalbidamountwillbecorrected.

28.2. IftheBidderdoesnotacceptthecorrectionoferrors,itsbidwillberejectedandthebidsecuritywill
beforfeited.

29.
EVALUATIONANDCOMPARISONOFBIDS

29.1. TendershallbeevaluatedbasedonsumoftotalquotedpriceforfullscopeofworkasperSOR.

29.2. Theevaluationofallresponsivebidstoarriveatlowestevaluatedoffershallincludethefollowing:
i) The quoted cost including all taxes and duties, service tax & cess for scope of work after
arithmeticcheck.Plus
ii) PurchasePreferencepursuanttoITBClause29.5,ifapplicable.

29.3. IncaseaBidderdoesnotquoteforanyitemsofScheduleofRates,andtheestimatedpriceimpact
ofunquoteditemsismorethan10%ofhisquotedprice,thebidwillberejected.Ifsuchpriceimpact
ofunquoteditemsis10%orlessofhistotalquotedpriceandunderspecialcircumstances,Owner/
WGI decide to consider thebid,then for thepurpose ofcomparison,the unquoted items shall be
loaded by price impact calculated on the basis of highest of the rates quoted by other bidders. If
suchBidderhappenstobetheselectedBidder,priceofunquoteditemsshallbeconsideredbuiltup
inthequotedpriceandnoextracostshallbepayable.

29.4. Anyuncalledforlumpsum/percentageoradhocreduction/increaseinprices,offeredbytheBidder
afteropeningoftheprices,shallnotbeconsidered.However,incaseoftheBidderhappenstobe
lowestevaluatedbiddersuchreductionshallbetakenintoaccountforarrivingatthecontractvalue.

29.5. PurchasepreferencetoCentralPublicSectorUndertaking/EnterprisesasperGovernmentofIndia
guidelinesinvogueatthetimeofpricebidopeningshallbeconsideredforevaluationoftheprice
bids.

30.
AWARDOFWORK

30.1. The Owner / Consultant will award the Contract to the successful bidder(s) whose bid has been
determinedtobesubstantiallyresponsive,meetsthetechnical&financialcriteriaand/orhavebeen
determined as a lowest bid on least cost basis to Owner and capacity of Bidders is as per
qualification criteria based on IFB and is determined to be qualified to satisfactorily perform the
Contract.


GAIL

BidDocumentforDetailedOffshoreSurvey
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

HRC

30.2. Owneralsoreservestherighttonegotiatethequotedpricesbeforeawardofwork.

31.
OWNER/CONSULTANTsRIGHTTOACCEPTANYBIDANDTOREJECTANYBID

31.1. The Owner / Consultant reserves the right to accept or reject any bid, and to annul the bidding
processandrejectallbidsatanytimepriortoawardofthecontractwithouttherebyincurringany
liabilitytotheaffectedbidderorbiddersoranyobligationstoinformtheaffectedbidderorbidders
ofthegroundforOwnersaction.

32.
NOTIFICATIONOFAWARD

32.1. Priortotheexpiration ofperiod ofbid validity, GAIL willnotify thesuccessful bidder inwriting by
fax/emailtobeconfirmedinwriting,thathisbidhasbeenaccepted.Thenotificationofaward/FAX
ofAcceptancewillconstitutetheformationoftheContract.

32.2. TheProgressiveDelivery/Completionperiodshallcommencefromthedateofnotificationofaward
/FaxofAcceptance(FOA).

32.3. The notification of award will constitute the formation of a Contract until the Contract has been
effectedpursuanttosigningofContractasperClause33ofITB.

33.
CONTRACTAGREEMENT

33.1. Contract documents for agreement shall be prepared after the acceptance of bid. Until the final
contract documents are prepared and executed this bid document together with the annexed
documents,modifications,deletionsagreeduponbytheOwner/Consultantandbiddersacceptance
thereof shall constitute a binding contract between the successful Bidder and Owner/Consultant
basedontermscontainedintheaforesaiddocumentsandthefinallysubmittedandacceptedrates.

33.2. TheContractdocumentshallconsistofthefollowing:
a)OriginalBiddingDocumentalongwithitsenclosuresissued.
b)Amendment/CorrigendumtooriginalBiddingDocumentissued,ifany
c)FaxofAcceptance.
d)DetailedletterofAward/AcceptancealongwithStatementofAgreed
Variation(ifany)andenclosuresattachedtherewith.

33.3. After the successful bidder has been notified for acceptance of his bid, the bidder is required to
executetheContractAgreementwithin15daysofreceiptofFaxofAcceptanceintheformprovided
intheBiddingDocuments.TheContract Agreementistobeexecutedonthenonjudicialpaperof
appropriatevalue(thecostofstamppapershallbebornebytheContractor).

33.4. IntheeventoffailureonthepartofthesuccessfulbiddertosigntheAgreementwithintheabove
stipulated period, the Bid Security shall be forfeited and the acceptance of the tender shall be
consideredascancelled.

34.
PERFORMANCEGUARANTEE

34.1. Pursuanttoclauseno.24ofGCCWorksbidderwillprovidePerformanceGuaranteeofappropriate
valuewithin15daysofreceiptofFOAfromtheEmployer.ThePerformanceGuaranteeshallbein
formofeitherDemandDraftorBankersChequeorirrevocableBankGuaranteeandshallbeinthe
currencyofContract.Failureofthesuccessfulbiddertocomplywiththerequirementofthisclause
shallconstituteabreachofcontract,causeforannulmentoftheaward,forfeitureofthebidsecurity


GAIL

BidDocumentforDetailedOffshoreSurvey
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

HRC

andanysuchremedytheEmployermaytakeundertheContractpursuanttoClause32(C)ofGCC
WorksandtheEmployermayresorttoawardingtheContracttothenextrankedbidder.

34.2

34.3

SSIunitsregisteredwiththeNSIC,underitssinglepointRegistrationschemeshallbeexemptedfrom
submissionofPerformanceGuaranteetothemonetarylimitforwhichtheunitisregistered.
Performance bank guarantee shall be 10% of the total contract value and shall be exclusive of
servicetax.

35.
CORRUPTANDFRAUDLENTPRACTICES

35.1. The Owner requires that Bidders/Contractors observe the highest standard of ethics during the
execution of Contract. In pursuance of this policy, the Owner defines, for the purpose of this
provision,thetermssetforthbelowasfollows:

i) Corrupt Practice means the offering, giving, receiving or soliciting of anything of value to
influencetheactionofpublicofficialincontractexecution;and
ii) FraudulentPracticemeansamisrepresentationoffactsinordertoinfluencetheexecutionof
aContracttothedetrimentoftheOwner,andincludescollusivepracticeamongbidders(prior
to or after bid submission) designed to establish bid prices at artificial noncompetitive levels
andtodeprivetheOwnerofthebenefitsoffreeandopencompetition.

35.2. TheOwnerwillrejectaproposalforawardifitdeterminesthatthebidderrecommendedforaward
hasengagedcorruptorfraudulentpracticesincompetingfortheContractinquestion:

35.3. TheOwnerwilldeclareafirmineligibleforaperiodpursuanttoclause32(C)ofGCC.

35.4. Thebidder(s)arerequiredtoexecutetheIntegrityPactattachedinthebiddocument.Incasea
bidderdoesnotsigntheIntegrityPact,hisbidshallbeliableforrejection.

36.
WAIVERORTRANSFEROFTHEAGREEMENT

36.1. ThesuccessfulbiddershallnotwaivetheAgreementortransferittothirdparties,whetherinpartor
in whole, nor waive any interest that is included in the Agreement without the prior written
permissionoftheOwner.

37.
ORDEROFPRECEDENCE

37.1. In case of an irreconcilable conflict between Indian or other applicable standards, General
ConditionsofContract,SpecialConditionsofContract,Specifications,DrawingsorScheduleofRates,
thefollowingshallprevailtotheextentofsuchirreconcilableconflictinorderofprecedence:
i) Letterofacceptance
ii) Faxofacceptance
iii) ScheduleofRatesasenclosurestoLetterofacceptance
iv) Job/ParticularSpecifications
v) Drawings
vi) Technical/MaterialSpecifications
vii)InstructiontoBidder
viii)SpecialConditionsofContract
ix) GeneralConditionsofContract
x) IndianStandards
xi) OtherapplicableStandards


GAIL

BidDocumentforDetailedOffshoreSurvey
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

HRC

38.
CENVAT/VATCREDIT

38.1. BiddersshallproviderequireddocumentsforavailingCenvat/VATCreditapplicableonExciseduty,
CST/VAT/LSTandServiceTaxasperprevailingrules.

39
DISPUTERESOLUTION
Clauseno.107GCCforProcurementofWorkshavebeenmodifiedtotheextentthatthefollowing
provisionDisputeResolutionClauseshallbepartofsaidclause:

39.1 GAIL(India)limitedhasframedtheConciliationRules2010inconformitywithsupplementarytoPart
III of the Indian Arbitration and Conciliation Act 1996 for speedier cost effective and amicable
settlementofdisputethroughconciliation.AcopyofthesaidrulesmadeavailableonGAILswebsite
www.gailonline.com for reference. Unless otherwise specified, the matter where decision of the
EngineerinChargesisdeemedtobefinalandbindingasprovidedintheagreementandtheissues/
disputeswhichcannotbemutuallyresolvedwithareasonabletime,alldisputesshallbesettledin
accordancewiththeConciliationRules2010.

39.2 Any dispute(s)/ difference(s)/issue(s) of any kind whatsoever between/amongst the Parties arising
under/outof/inconnectionwiththisagreementshallbesettledinaccordancewiththeaforesaid
rules.

39.3 Incaseofanydispute(s)/difference(s)/issue(s),asmentionedabove,aPartyshallnotifytheother
party (ies) in writing about such a dispute(s)/ difference(s)/issue(s) between/ amongst the Parties
and that such a Party wishes to refer the dispute(s)/ difference(s)/issue(s) to Conciliation. Such
InvitationforConciliationshallcontainsufficientinformationastothe
dispute(s)/difference(s)/issue(s)toenabletheotherParty(ies)tobefullyinformedastothenature
ofthedispute(s)/difference(s)/issue(s),theamountofmonetaryclaim,ifany,andapparentcause(s)
ofaction.

39.4 ConciliationproceedingscommencewhentheotherParty(ies)accept(s)theinvitationtoconciliate
andconfirmedinwriting.IftheotherParty(ies)reject(s)theinvitation,therewillbenoconciliation
proceedings.

39.5 IfthePartyinitiatingconciliationdoesnotreceiveareplywithinthirtydaysfromthedateonwhich
he/shesendstheinvitation,orwithinsuchotherperiodoftimeasspecifiedintheinvitation,he/she
mayelecttotreatthisasarejectionoftheinvitationtoconciliate.Ifhe/shesoelects,he/sheshall
informtootherParty(ies)accordingly.

39.6 Where Invitation for Conciliation has been furnished, the Parties shall attempt to settle such
dispute(s)amicablyunderPartIIIoftheIndianarbitrationandConciliationAct,1996andGAIL(India)
LimitedConciliationRules,2010.ItwouldbeonlyafterexhaustingtheoptionofConciliationasan
AlternateDisputeResolutionMechanismthatthePartiesheretoshallgoforArbitrationasperthe
provisionsofarbitrationclause.ForthepurposeofthisArticle,theoptionofConciliationshallbe
deemedtohavebeenexhausted,evenincaseofrejectionofConciliationbyanyoftheParties.

39.7 ThecostofConciliationproceedingincludingbutnotlimitedtofeesforConciliator(s),Airfare,Local
Transport, Accommodation, cost towards conference facility etc. shall be borne by the Parties
equally.

39.8 ThePartiesshallfreezeclaims(s)ofinterest,ifany,andshallnotclaimthesameduringpendencyof
Conciliationproceedings.TheSettlementAgreement,asandwhenreached/agreedupon,shallbe
signedbetweenthePartiesandConciliationproceedingshallstandterminatedonthedateofthe


GAIL

BidDocumentforDetailedOffshoreSurvey
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

HRC

SettlementAgreement.

40

INTEGRITYPACT
GAIL as one of its endeavour to maintain and foster most ethical and corruption free business
environment, have decided to adopt the Integrity Pact, a tool developed by the Transparency
International, to ensure that all activities and transactions between the Company (GAIL) and its
Counterparties (Bidders, Contractors, Vendors, Suppliers, Service Providers/Consultants etc.) are
handled in a fair and transparent manner, completely free of corruption. Accordingly, an MOU on
IntegrityPacthasbeensignedon23.07.2007byGAILwithTransparencyInternationalIndia.

Considering the above, the details mentioned below are applicable as stated in Instruction to
Bidders of Bid Document in addition to the existing stipulation regarding Corrupt and Fraudulent
Practices.
TheattachedcopyoftheIntegrityPactasAnnexure1toITBshallbeincludedintheBidsubmitted
bythebidder(tobeexecutedbythebidderforalltendersofvalueRs.1(One)croreandabove).In
caseabidderdoesnotsigntheIntegrityPact,hisbidshallbeliableforrejection.

BidderisrequiredtosigntheIntegrityPactwithGAILasperformat&termsandconditionsenclosed
withtender.IncaseabidderdoesnotsigntheIntegrityPact,hisbidshallbeliableforrejection.

COMMITMENTSANDOBLIGATIONSOFTHECOUNTERPARTY
a) The Counterparty, directly or indirectly (through agent, consultant, advisor, etc.), shall not
payanybribe/influenceorgiveundue/unlawfulbenefittoanyonetogainundueadvantage
indealingwithGAIL.
b) The Counterparty will not engage in collusion of any kind including price fixation etc. with
otherCounterparts.
c) The counterparty will not pass GAILs confidential information to any third party unless
specificallyauthorizedbyGAILinwriting.
d) TheCounterpartiesshallpromoteandobservebestethicalpracticeswithintheirrespective
organizations.
e) TheCounterpartyshallinformtheIndependentExternalMonitor.
i) If it received any demand, directly or indirectly, for a bribe/favour or any illegal
gratification/payment/benefit;
ii) Ifitcomestoknowofanyunethicalorillegalpayment/benefit;
iii) IfitmakesanypaymenttoanyGAILassociate
f) The Counterparty shall not make any false or misleading allegations against GAIL or its
associates.

40.1

VIOLATIONS&CONSEQUENCES:
a) If a Counterparty commits a violation of its Commitments and Obligations under the
Integrity Pact Programme during bidding process, their entire Earnest Money Deposit/ Bid
Security,wouldbeforfeitedandinaddition,theymaybeblacklistedfromtheGAILbusiness
infuture.
b) IncaseofviolationoftheIntegritypactbyCounterpartyafterawardoftheContract,GAIL
shallbeentitledtoterminatetheContract.GAILwouldforfeitthesecuritydeposits,encash
thebankguarantee(s)andotherpaymentspayabletoCounterpartyinsuchcases,
c) SubjecttosatisfactionoftheIndependentExternalMonitor,GAILmayban/blacklist/puton
holiday and exclude the Counterparty from future dealings until GAIL is satisfied that the
Counterpartyshallnotcommitanysuchviolationinfuture.

BidDocumentforDetailedOffshoreSurvey
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

GAIL

HRC

40.2

41.

42.

43.

d) In addition to above, GAIL reserves its right to initiate criminal proceedings against the
violating Counterparty, if the allegations by Counterparty are found frivolous, untrue and
misleadingandmayalsoimposeexemplarycostforthesame.
e) The Counterparty will be entitled to claim as determined by the Independent External
Monitor,iftheabove(d)isfoundincorrect.

INDEPENDENTEXTRNALMONITORS(IEMS)
ThefollowingthreeIndependentExternalMonitors(IEMs)havebeenappointedbyGAIL,intermsof
IntegrityPact(IP)whichformspartofGAILTenders/Contracts.

1.Mr.A.K.Kundra,Email:kundraak@gmail.com
2.Mr.S.C.Tripathi,Email:sctripathi@yahoo.com

This panel is authorised to examine / consider all references made to it under this tender. The
bidder(s),incaseofanydispute(s)/complaint(s)pertainingtothistendermayraisetheissueeither
withthedesignatedtenderissuingofficerinGAILordirectlywiththeIEMsonthepanelc/oChief
VigilanceOfficer,GAIL(India)Limited,GAILBhavan,16,BhikaijiCamaPlace,R.K.Puram,NewDelhi
110066.

FALSE/FORGEDDCOUMENTS
a) Bidder is required to furnish the complete and correct information/documents required for
evaluationoftheirbids.Iftheinformation/documentsformingbasisofevaluationisfoundtobe
false/ forged, the same shall be considered adequate ground for rejection of the bids and
forfeitureofEarnestMoneyDeposit.

b) Incase, the information/ document furnished by the vendor/ contractor forming basis of
evaluationofhisbidisfoundtobefalse/forgedaftertheawardofthecontract,GAILshallhave
fullrighttoterminatethecontractandgettheremainingjobexecutedattherisk&costofsuch
vendor/contractor without any prejudice to other rights available to GAIL under the contract
suchasforfeitureofCPBG/SecurityDeposit,withholdingofpaymentetc.

c) Incasethisissueofsubmissionoffalsedocumentscomestothenoticeafterexecutionofwork,
GAIL shall have full right to forfeit any amount due to the vendor/ contractor along with
forfeitureofCPBG/SecurityDepositfurnishedbythevendor/contractor.

d) Further,suchbidder/vendor/contractorshallbeputonBlacklist/HolidaylistofGAILdebarring
themfromfuturebusinesswithGAIL.

InsupportofExperienceaswellasFinancialCriteriaofBidEvaluationCriteria(BEC)tobefurnished
by the bidder(s) shall necessarily be certified by Statutory Auditor of the bidder as per enclosed
formats. Bidder, whose accounts are not audited by auditors as per Law/Jurisdiction, certification
fromacharteredAccountanttobesubmitted.
UNSOLICITEDPOSTTENDERMODIFICATIONS
Bidders are advised to quote as per terms and conditions of the Bidding Document and not to
stipulate deviations/exceptions. Once quoted, the bidder shall not make any subsequent price
changes, whether resulting or arising out of any technical / commercial clarifications and details
soughtonanydeviations,exceptionsorstipulationsmentionedinthebidunlessanyamendmentto
Bidding Document is issued by Owner/Consultant. Similarly, no revision in quoted price shall be

BidDocumentforDetailedOffshoreSurvey
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

GAIL

HRC

allowed should the deviations stipulated by him are not accepted by GAIL and are required to be
withdrawnbyhiminfavourofstipulationoftheBiddingDocument.Anyunsolicitedproposedprice
changeislikelytorenderthebidliableforrejection.

BidDocumentforDetailedOffshoreSurvey
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

GAIL

HRC

SECTIONII

2.ADDENDUMTOINSTRUCTIONTOBIDDERS

BidDocumentforDetailedOffshoreSurvey
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

GAIL

HRC

AddendumtoInstructiontoBidders

InstructionstoBiddersforparticipationinEProcurement

GAIL (India) Ltd., has developed a secured and user friendly system which will enable
Vendors/BidderstoSearch,View,DownloadtendersdirectlyfromGAIL(India)Ltd.securedwebsite
and also enables them to participate and submit Online Bids/Offers in the EProcurement site
directly from the website in secured and transparent manner maintaining confidentiality and
securitythroughoutthetenderevaluationprocessandaward.

Biddersarerequestedtoreadfollowingconditionsinconjunctionwithvariousconditions,wherever
applicable appearing with this bid invitation for eProcurement. The conditions mentioned here in
under shall supersede and shall prevail over the conditions enumerated elsewhere in the Bid
Document.

1)

HowtosubmitOnlineBids/OfferselectronicallyagainstEProcurementtenders?

Vendor/Bidder who wish to participate for Etenders which are uploaded on GAIL (India) Ltd.
Website https://etender.gail.co.in should follow the following steps which shall permit them to
Search,Display/View,DownloadandSubmittheirelectronicBids/Offersonlineinasecuredmanner
ensuringconfidentiality.

Vendors/Biddersareadvisedtoreadthefollowinginstructionsforparticipatingintheelectronic
tendersdirectlythroughInternet:

i) No Late and delayed Bids/Offers after due date/time shall be permitted in eTendering system.
TimebeingdisplayedonoureTenderingSystemshallbefinalbindingonbidderandbidshaveto
be submitted by bidder(s) considering this time only and not the time as per their location /
country.Nobidcanbesubmittedafterthelastdateandtimeofsubmissionhasreached,howeverif
bidderintendstochangethebidalreadyenteredmaychange/revisethesameonorbeforethelast
dateandtimeofsubmissiondeadline.Thesystemtime(IST)thatwillbedisplayedoneProcurement
webpageshallbethetimeandnoothertimeshallbetakenintocognizance.

ii) BiddersareadvisedintheirowninteresttoensurethatbidsareuploadedineProcurementsystem
wellbeforetheclosingdateandtimeofbid.

iii) Nobidcanbemodifiedafterthedeadlineforsubmissionofbids.

iv) NoManualBids/Offersshallbepermitted.Theofferssubmittedthroughetenderingsystemshall
onlybeconsideredforevaluation.

2)
HOWTOSEARCH,VIEWANDDOWNLOADETENDER?

Vendors/Biddersmustgotoetenderwebsitehttps://etender.gail.co.inandlogonusingtheiruser
idandpassword.InthecaseofvendorsnotpossessingtheUserIdandPassword,theycanaccess
throughGuestLoginasguest.ThisfacilitatesviewingoftendersindisplaymodeinCollaboration
folder(CFolder).IfthevendordesirestodownloadtheNITandattachedetenderatthisstage,he
maydownloadthesameforviewingfreeofcost.

Note: All etender notices and Bid Documents are available only in soft copies such as Microsoft
Word,Excel,PDFfiles.Fordownloading/viewingPDFfilesuseAdobe6Softwareutilitywhichcan
beinstalledfreeofcostfromVendorshomepagelinkbyanyvendorontohisowncomputer.

BidDocumentforDetailedOffshoreSurvey
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

GAIL

3)

HRC

PARTICIPATIONINBID,REQUESTFORUSERIDandPASSWORD:

To participate in Bid submission, it is Mandatory on the part of Vendor(s) to have User ID and
Password.ToobtainUserIDandPasswordVendor/Biddermustopenhttps://etender.gail.co.insite
andperformthefollowingsteps:

i) ClickonbuttonRequestUserID(FornewBidders)

ii) Filltheonlineformandsubmit.Ensurethattheemailaddressgivenintheformisvalidandactive.If
youhavealreadybeenprovidedwiththeVendorCodeofGAIL,pleasementionthe10digitVendor
codeinspecifiedfield,otherwiseleaveblank.

Ensure that all the mandatory fields (identified with a star mark) are filled in application form for
User ID creation. eProcurement administrator would take possible care to allot an User id and
Password within 4 working days .An Email ( system generated) shall be sent to your email Id (
mentionedbyyouintheRegistrationform)givingdetailsofyourUserIDandpassword.OnReceipt
ofUserId,PleaseresetthepasswordimmediatelybyloggingtoourEtenderingsite.

User Id and passwords are unique to each vendor and the vendor can use the same to
view/download/participateinalletendersofGAIL.

Note:WithoutloginregistrationI.Dvendorcannotparticipateinetender.Therewillbesinglelogin
I.D permission for one single vendor. There can be more than one I.D for the same vendor at
differentlocationaddress.

ObtainingUserIdisanongoingprocessandisnotlinkedtoanyparticularBidInvitation(tender).
AnyvendorwillingtoparticipateinGAILtenderscanobtainUserIdasdescribedabove.Eachvendor
willgetoneuserid.Vendorsarerequestedtodesignateoneofficerfromtheirorganizationwhowill
submitbidsonline.

Vendorsareadvisedtoapply foruser idat least7dayspriortothelastdateofbidsubmissionin


their own interests. User ids shall be given within 4 days subject to condition that information
furnished by the bidder is complete in all respect. GAIL shall not be responsible for any delays in
allocation of user id/password and the ensuing consequences including but not limited to timely
submissionofbids.

4)

5)

WHATISADIGITALSIGNATURE?
Thisisauniquedigitalcodewhichcanbetransmittedelectronicallyandprimarilyidentifiesaunique
sender.Theobjectiveofdigitalsignatureistoguaranteethattheindividualsendingthemessageis
who he or she really claims to be just like the written signature. The Controller of Certifying
AuthoritiesofIndia(CCA)hasauthorizedcertaintrustedCertifyingAuthorities(CA)whointurnallot
on a regular basis Digital Certificates. Documents which are signed digitally are legally valid
documentsaspertheIndianITAct(2000).

WHYISADIGITALSIGNATUREREQUIRED?
In order to bid for GAIL etenders all the vendors are required to obtain a legally valid Digital
Certificate as per Indian IT Act from the licensed Certifying Authorities (CA) operating under the
RootCertifyingAuthorityofIndia(RCAI),ControllerofCertifyingAuthorities(CCA)ofIndia.


GAIL

6)

BidDocumentforDetailedOffshoreSurvey
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

HRC

HOWTOOBTAINDIGITALCERTIFICATEFROMCERTIFYINGAUTHORITY(CA)?

Vendors/Bidders cannot submit online Bids/Offers under etenders without obtaining valid Digital
Certificate from Certifying Agency (C.A). A hyperlink on Vendor/Bidder home page gives link to
Controller of Certifying Agencys (C.C.A.) website from there the bidder can access web sites of
variousCAsites,usingthelinksprovided.OneDigitalCertificateisvalidforspecifiedperiodandcan
beusedforsigninganynumberofquotationsagainstenquiriesissuedbyGAILduringsuchvalidity
period.

Note: In termsof I.TAct2000,only a digitally signed document willbeconsidered asvalid signed


document.

TheDigitalCertificateisissuedbyC.A.inthenameofapersonauthorizedforfilingBids/Offerson
behalfofhisCompany.Thecertificateisinstalled/storedinhiscomputerorpreferablyreceivedby
him(hisauthorizedperson)informasUSBtoken.AVendor/BiddercansubmittheirBids/OffersOn
lineonlyafterdigitallysigningthebid/documentswiththeaboveallottedDigitalSignatures.

STEPSFOROBTAININGDIGITALCERTIFICATE:

7)

DigitalCertificatecanbeobtainedbythefollowingsteps:

i) VisitthesiteofthelicensedCA*usinginternetbrowser.

ii) Apply for a class 3 Digital Certificate for the designated individual with the name of Organization.
EnsuretheDigitalCertificateislegallyvalidinIndia.

iii) FormakingpaymentandsubmissionofdocumentsrequiredforissueoftheDigitalCertificate,follow
theinstructionsontheCA'swebsite.

iv) Usetheclass3DigitalCertificatethusobtainedforonlinebiddingonGAILeProcurementsite.

*LinkstosomelicensedCA'sareprovidedbelow

1.
http://www.ncodesolutions.com
2.
http://www.safescrypt.com/
3.
http://www.tcsca.tcs.co.in/
4.
http://www.mtnltrustline.com/

8)PREBIDMEETING:

Subsequenttoopeningofbids,GAILmaynotseekclarifications.Therefore,clarifications,ifany,are
tobesoughtbythebiddersduringtheprebidmeeting.Duringtheprebidmeeting,GAILmayalso
arrangedemonstrationoftheeProcurementportaltotheinterestedvendors.

9)
BIDDOCUMENTFEE:

BiddersarerequiredtosubmittheBidDocumentfeeintheFormofDDinoriginalonorbeforebid
duedateandtime.However,ifthebidderisunabletosubmittheDDinoriginalonorbeforethedue
date & time, he may upload a scanned copy of the DD while submitting the bid electronically,
providedtheoriginalDD,copyofwhichhasbeenuploaded,isreceivedwithin7daysfromthedate
ofunpricedbidopening,failingwhichthebidwillberejectedirrespectiveoftheirstatus/rankingin
tenderandnotwithstandingthefactthatacopyofDDwasearlieruploadedbythebidder.


GAIL

BidDocumentforDetailedOffshoreSurvey
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

HRC

10)EARNESTMONEYDEPOSIT

Bidders are required to submit the EMD in original in the prescribed formats and in the manner
prescribedinthetenderatthetimeofbidsubmissioninsealedenvelope.
However,ifthebidderisunabletosubmitEMDinoriginalontheduedate,hemayuploadascanned
copyoftheEMDwhilesubmittingthebidelectronically,providedtheoriginalEMD,copyofwhich
hasbeenuploaded,isreceivedwithin7daysfromthedateofunpricedbidopening,failingwhich
thebidwillberejectedirrespectiveoftheirstatus/rankingintenderandnotwithstandingthefact
thatacopyofEMDwasearlieruploadedbythebidder.

11)SUBMISSIONOFDOCUMENTS:

BiddersarerequiredtouploadallTenderformsandsupportingdocumentswhichformpartofthe
bid / tender in the eProcurement (COLLABORATION, CFolders) site only. However, documents
specified to be submitted physically viz: Bid Document Fee etc. need to be submitted in a sealed
envelope in accordance with the method described in RFQ. The same should reach Hydrocarbon
Project Engineers Ltd, 349, IV Link Road, Nehru Nagar, Kottivakkam, Chennai 300 096. (Cutoutslip
placedbelow).Biddershallensurethatallthedocumentsrelevanttobidareuploadedintimeand
failuretouploadthesamebeforebidsubmissiondateisthesoleresponsibilityofbidder.Underno
circumstances,GAILshall entertainany request foracceptance ofbid documents inphysicalform,
whichwererequiredtobeuploadedineform.

Note:

i) Bidder is required to save/store their bid documents for each item into their computers before
submittingtheirbidintoetenderingsystembypressingtheHoldButton.

ii) Bidder is required to fill up the price/rate strictly in the Schedule of Rate (SOR) attached with the
tender.

Inadvertently, if a document is uploaded in Collaboration Folder (C Folder) by the bidders, such


documentcanbedeletedbytheBidderandinitsplaceanew/modifieddocumentcanbeuploaded.
Thenew/modifieddocumentwillberequiredtobesigneddigitally.Wheretwosimilardocuments
areexistinginthefolder,thelatestversionofthedocumentshallonlybetakenintocognizancefor
evaluationandearlierversionsshallbeignored.

Biddersarerequestedtouploadsmallsizeddocumentspreferably(upto2MB)atatimetofacilitate
easyuploadingintoeProcurementsite.GAILdoesnottakeanyresponsibilityincaseoffailureofthe
biddertouploadthedocumentswithinspecifiedtimeoftendersubmission.

12)PRICES,OTHERDOCUMENTSANDDIGITALSIGNATURE:

ThePricesaretobesubmittedonlinestrictlyaspertheScheduleofRates(SOR).GAILshallnotbe
responsibleforanyfailureonthepartofthebiddertofollowtheinstructions.

Unpricedtechnocommercialbiddocumentshouldbeplacedintheprivateareaearmarkedinthe
Cfolder.

Beforethebidisuploaded,thebidcomprisingofallattacheddocumentsshouldbedigitallysigned
using digital signatures issued by an acceptable Certifying Authority (CA) in accordance with the
Indian IT Act 2000. If any modifications are required to be made to a document after attaching

BidDocumentforDetailedOffshoreSurvey
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

GAIL

HRC

digital signatures, the digital signature shall again be attached to the modified documents before
uploadingthesame.

TheAuthenticityofabovedigitalsignaturesshallbeverifiedthroughauthorizedCAafterbidopening
and in case the digital signature is not authorized /valid, the bid will be rejected. Bidder shall be
responsible for ensuring the validity of digital signatures and proper usage of the same by
responsiblepersonswhocanbindthebidder.ScannedcopyofPowerofAttorneyofthesignatory
issued by the bidding company should be submitted on line along with other documents as per
tenderconditions.

BIDDERS SHALL OBTAIN THE DIGITAL CERTIFICATE DIRECTLY FROM CERTIFYING AUTHOIRITY (CA)
ONLYANDDIGITALCERTIFICATEISSUEDBYSUBCA/AGENTWILLNOTBECOMPATATIBLEWITHOUR
eTENDERINGSYSTEM.
FOREIGN BIDDERS SHALL ALSO HAVE TO OBTAIN DIGITAL CERTIFICATE FROM CERTIFYING
AUTHORITIES IN INDIA AS APPROVED BY CCA. DIGITAL CERTIFICATE OBTAINED FROM FOREIGN
COUNTRIESARENOTACCEPTABLE.

*LinkstosomelicensedCA'sINIndiaareprovidedbelow.ForeignBiddersmayobtaintheDigital
certificatefromtheseCAs.

1
2
3
4

13)

http://www.ncodesolutions.com
http://www.safescrypt.com/
http://www.tcsca.tcs.co.in/
http://www.mtnltrustline.com/

PRICES:ThebidderneedstoenterthepricesonlinestrictlyaspertheSORformatprovidedinourE
Tender.Nonewconditionsshallbeaddedbythebidder.

14) SUBMISSIONANDOPENINGOFBIDS:

ThebidalongwithallthecopiesofdocumentsshouldbesubmittedineformonlythroughGAILe
Procurementportal.

15) LASTDATEFORSUBMISSION/RECEIPTOFBIDS:

System does not allow for submission / receipt of bids beyond the deadline for bid submission.
However, if the bidder for some reason intends to change the bid already entered, he may
change/revise the same on or before the last date and time of submission. The system time
displayed on GAILs eProcurement webpage shall be final and binding on the bidders for all
purposes pertaining to various events of the subject tender and no othertime shall be taken into
cognizance.

BiddersareadvisedintheirowninteresttoensurethatbidsareuploadedineProcurementsystem
wellbeforetheclosingdateandtimeofbid.

BiddersmustuseanycomputerhavingWindows2000orWindowsXPversionsorhigherofWindow
operating system and an internet Web Browser version Internet explorer V6.0 or higher
recommended.


GAIL

BidDocumentforDetailedOffshoreSurvey
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

HRC

16) Proxy:IfanybidderisunabletoaccessGAILseProcurementsiteorBidDocuments,thebiddermay
pleasecheckwhethertheyareusingproxytoconnecttointernetortheirPCisbehindanyfirewall
andmay contacttheir system administratortoenable connectivity. Please note thatPort 443 and
Port8443shouldbeenabledonproxy/firewallforHTTPSconnectivity.Dialupinternetconnectivity
withoutProxysettingsisanotheroption

17) ContactPerson:
Mr.M.S.Palanimuthu,AGM(C&P),HydrocarbonProjectEngineersLtd,Chennai

BidDocumentforDetailedOffshoreSurvey
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

GAIL

HRC

SECTIONII

3.READYRECKONERSFORETENDERING

(ThereadyreckonerforbidderforetenderingisavailableatGAILsetendersite
(https://etender.gail.co.in)

BidDocumentforDetailedOffshoreSurvey
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

GAIL

HRC

SECTIONIII

GENERALCONDITIONSOFCONTRACT(GCCWORKS)

BidDocumentforDetailedOffshoreSurvey
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

GAIL

CONTENTS
SECTIONI(DEFINITIONS)
1.0
DefinitionofTerms

SECTIONII(GENERALINFORMATIONS)
2.0
GeneralInformation
2.1
(a) LocationofSite
(b)AccessbyRoad
2.2
ScopeofWork
2.3
WaterSupply
2.4
PowerSupply
2.5
LandforContractor'sfieldoffice,GodownandWorkshop
2.6
LandforResidentialAccommodation

SECTIONIII(GENERALINSTRUCTIONSTOTENDERERS)
3.0
SubmissionofTender
4.0
Documents
4.1
General
4.2
Allpagestobeinitialed
4.3
Ratestobeinfiguresandwords
4.4
CorrectionsandErasures
4.5
SignatureofTenderer
4.6
Witness
4.7
DetailsofExperience
4.8
LiabilityofGovernmentofIndia
5.0
TransferofTenderDocuments
6.0
EarnestMoney
7.0
Validity
8.0
Addenda/Corrigenda
9.0
RightofEmployertoAcceptorRejectTender
10.0 TimeSchedule
11.0 Tenderer'sResponsibility
12.0 RetiredGovernmentorCompanyOfficers
13.0 SigningoftheContract
14.0 FieldManagement&Controlling/CoordinatingAuthority
15.0 NotetoScheduleofRates
16.0 PolicyforTendersunderconsideration
17.0 AwardofContract
18.0 ClarificationofTenderDocument
19.0 LocalConditions
20.0 AbnormalRates

SECTIONIV(GENERALOBLIGATIONS)
21.1 PriorityofContractDocuments
21.2 Headings&MarginalNotes
21.3 SingularandPlural
21.4 Interpretation
22.0 SpecialConditionsofContract
23.0 Contractortoobtainhisowninformation
24.0 ContractPerformanceSecurity
25.0 TimeofPerformance

HRC


GAIL

BidDocumentforDetailedOffshoreSurvey
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

HRC

25.1 TimeforMobilization
25.2 TimeScheduleofConstruction
26.0 ForceMajeure
26.1 ConditionsforForceMajeure
26.2 OutbreakofWar
27.0 PriceReductionSchedule
28.0 RightsofEmployertoforfeitContractPerformanceSecurity
29.0 FailurebytheContractortocomplywiththeprovisionsofthecontract
30.0 ContractorremainsliabletopaycompensationifactionnottakenunderClause29.0
31.0 ChangesinConstitution
32.0A TerminationofContractforDeath
32.0B TerminationofContractforLiquidation,Bankruptcyetc.
32.0C TerminationofContractforNonPerformanceandsubsequentlyputtingtheContractoronHoliday
33.0 MembersoftheEmployernotindividuallyliable
34.0 Employernotboundbypersonalrepresentations
35.0 Contractor'sofficeatsite
36.0 Contractor'ssubordinatestaffandtheirconduct
37.0 SublettingofWorks
i) SubcontractsforTemporaryworksetc.
ii) Listofsubcontractorstobesupplied
iii) Contractor'sliabilitynotlimitedbySubContractors
iv) Employermayterminatesubcontracts
v) Noremedyforactiontakenunderthisclause
38.0 PowerofEntry
39.0 Contractor'sresponsibilitywithMechanical,Electrical,IntercommunicationSystem,AirConditioning
Contractorsandotheragencies
40.0 OtherAgenciesatsite
41.0 Notices
41.1 TotheContractor
41.2 TotheEmployer
42.0 RightsofvariousInterests
43.0 PatentsandRoyalties
44.0 Liens
45.0 DelaysbyEmployerorhisauthorizedagents
46.0 PaymentsifContractisterminated
47.0 NowaiverofRights
48.0 CertificatenottoaffectRightofEmployerandLiabilityofContractor
49.0 Languages&Measures
50.0 TransferofTitle
51.0 ReleaseofInformation
52.0 BrandNames
53.0 CompletionofContract
54.0 Spares

SECTIONV(PERFORMANCEOFWORK)
55.0 ExecutionofWork
56.0 CoordinationandInspectionofwork
57.0 WorkinMonsoon&Dewatering
58.0 WorkonSundays&Holidays
59.0 GeneralConditionsforconstruction&ErectionWork
60.0 Alterationsinspecification,Design&ExtraWork

BidDocumentforDetailedOffshoreSurvey
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

GAIL

61.0 DrawingstobesuppliedbytheEmployer
62.0 DrawingstobesuppliedbytheContractor
63.0 Settingoutworks
64.0 ResponsibilityforLevelsandAlignment
65.0 Materialstobesuppliedbycontractor
66.0 StoressuppliedbyEmployer
67.0 Conditionsforissueofmaterial
68.0 MaterialsProcuredwithassistanceofEmployer/Returnofsurplus
69.0 Materialsobtainedfromdismantling
70.0 ArticlesofValuefound
71.0 Discrepanciesbetweeninstructions
72.0 Actionwherenospecificationisissued
73.0 InspectionofWorks
74.0 TestsforQualityofWorks
75.0 Samplesforapproval
76.0 ActionandCompensationincaseofbadwork
77.0 SuspensionofWork
78.0 Employermaydopartofwork
79.0 Possessionpriortocompletion
80.0 Twelvemonthsperiodofliabilityfromthedateofissueofcompletioncertificate
80.3 LimitationofLiability
81.0 CareofWorks
81.1 Defectspriortotakingover
81.2 Defectsaftertakingover
82.0 Guarantee/TransferofGuarantee
83.0 TrainingofEmployer'spersonnel
84.0 ReplacementofDefectiveparts&materials
85.0 Indemnity
86.0 ConstructionAids,Equipments,Tools&Tackles

SECTIONVI(CERTIFICATESANDPAYMENTS)
87.0 ScheduleofRatesandPayments
i) Contractor'sRemuneration
ii) ScheduleofRatestobeinclusive
iii) ScheduleofRatestocoverconstructionequipment,materials,labouretc.
iv) ScheduleofRatestocoverRoyalties,Rentsandclaims.
v) ScheduleofRatestocovertaxes&duties
vi) ScheduleofRatestocoverrisksofdelay
vii)ScheduleofRatescannotbealtered
88.0 ProcedureforMeasurementandbillingofworksinprogress
88.1 BillingProcedure
88.2 SecuredAdvanceonmaterials
88.3 Disputeinmodeofmeasurement
88.4 RoundingofAmounts
89.0 LumpsuminTender
90.0 RunningAccountPaymentstoberegardedasadvances
91.0 NoticesofClaimsforAdditionalPayments
92.0 PaymentofContractor'sbills
93.0 ReceiptforPayment
94.0 CompletionCertificate
94.1 ApplicationforCompletionCertificate

HRC

BidDocumentforDetailedOffshoreSurvey
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

GAIL

94.2 CompletionCertificate
94.3 CompletionCertificateDocuments
95.0 FinalDecision&FinalCertificate
96.0 CertificateandPaymentsNoevidenceofcompletion
97.0 DeductionfromContractPrice

SECTIONVII(TAXESANDINSURANCE)
98.0 Taxes,Duties,Octroietc.
99.0 SalesTax/TurnoverTax
100.0 StatutoryVariations
101.0 Insurance
101.1 General
i) EmployeesStateInsuranceAct
ii) WorkmenCompensationandEmployee'sLiabilityInsurance
iii) Accidentorinjurytoworkmen
iv) TransitInsurance
v) Automobile
vi) GeneralLiability
vii)AnyotherInsurancerequiredunderlaworregulationsbyEmployer
102.0 DamagetoPropertyortoanyPersonoranyThirdParty

SECTIONVIII(LABOURLAWS)
103.0 Laborlaws
104.0 ImplementationofApprenticesAct1961
105.0 ContractortoindemnifytheEmployer
106.0 HealthandSanitaryArrangementforworker

SECTIONIX(APPLICABLELAWSANDSETTLEMENTOFDISPUTES)
107.0 Arbitration
108.0 Jurisdiction

SECTIONX(SAFETYCODES)
109.0 General
110.0 SafetyRegulations
111.0 FirstAidandIndustrialInjuries
112.0 GeneralRules
113.0 Contractor'sbarricades
114.0 Scaffolding
115.0 ExcavationandTrenching
116.0 Demolition/GeneralSafety
117.0 CareinHandlingInflammableGas
118.0 TemporaryCombustibleStructures
119.0 PrecautionsagainstFire
120.0 Explosives
121.0 MinesAct
122.0 PreservationofPlaces
123.0 OutbreakofInfectiousdiseases
124.0 Useofintoxicants

HRC

BidDocumentforDetailedOffshoreSurvey
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

GAIL

HRC

GeneralConditionsofContract
SectionI.Definitions

1.

1.1

DefinitionofTerms:
In this CONTRACT (as hereinafter defined) the following words and expressions shall have the
meaningsherebyassignedtothemexceptwherethecontextotherwiserequired.

1.1.1 The EMPLOYER/COMPANY/GAIL means GAIL (INDIA) LTD., a public limited company, incorporated
undertheCompanysact1956andhavingitsRegisteredofficeat16,BhikajiCamaPlace,NewDelhi
110066andincludesitssuccessorsandassigns.

1.1.2 The "CONTRACTOR" means the person or the persons, firm or Company or corporation whose
tenderhasbeenacceptedbytheEMPLOYERandincludestheCONTRACTOR'slegalRepresentatives
hissuccessorsandpermittedassigns.

1.1.3 TheENGINEER/ENGINEERINCHARGE"shallmeanthepersondesignatedfromtimetotimebythe
GAIL and shall include those who are expressly authorized by him to act for and on his behalf for
operationofthisCONTRACT.

1.1.4 The "WORK" shall mean and include all items and things to be supplied/ done and services and
activitiestobeperformedbytheCONTRACTORinpursuanttoandinaccordancewithCONTRACTor
partthereofasthecasemaybeandshallincludeallextra,additional,alteredorsubstitutedworksas
requiredforpurposeoftheCONTRACT.

1.1.5 The"PERMANENTWORK"meansandincludesworkswhichwillbeincorporatedinandformapart
of the work to be handed over to the EMPLOYER by the CONTRACTOR on completion of the
CONTRACT.

1.1.6 "CONSTRUCTION EQUIPMENT" means all appliances/equipment and things whatsoever nature for
the use in or for the execution, completion, operation, or maintenance of the work or temporary
works(ashereinafterdefined)butdoesnotincludematerialsorotherthingsintendedtoformorto
beincorporatedintotheWORK,orcampingfacilities.

1.1.7 "CONTRACT DOCUMENTS" means collectively the Tender Documents, Designs, Drawings,
Specification, Scheduleof Quantities andRates,Letterof Acceptance and agreedvariations if any,
andsuchotherdocumentsconstitutingthetenderandacceptancethereof.

1.1.8 CONSULTANT:means who aretheconsultingengineertotheEmployerfor


thisprojectandhavingregisteredofficeat

1.1.9 The"SUBCONTRACTOR" means anypersonor firmorCompany(otherthan the CONTRACTOR) to


whomanypartoftheworkhasbeenentrustedbytheCONTRACTOR,withthewrittenconsentofthe
ENGINEERINCHARGE, and the legal representatives, successors and permitted assigns of such
person,firmorcompany.

1.1.10 The"CONTRACTshallmeantheAgreementbetweentheEMPLOYERandtheCONTRACTORforthe
executionoftheworksincludingthereinallcontractdocuments.

1.1.11 The "SPECIFICATION" shall mean all directions the various technical specifications, provisions
attached and referred to the Tender Documents which pertain to the method and manner of


GAIL

BidDocumentforDetailedOffshoreSurvey
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

HRC

performingtheworkorworkstothequantitiesandqualitiesoftheworkorworksandthematerials
tobefurnishedundertheCONTRACTfortheworkorworks,asmaybeamplifiedormodifiedbythe
GAIL or ENGINEERINCHARGE during the performance of CONTRACT in order to provide the
unforeseenconditionsorinthebestinterestsoftheworkorworks.Itshallalsoincludethelatest
edition of relevant Standard Specifications including all addenda/corrigenda published before
enteringintoCONTRACT.

1.1.12 The "DRAWINGS" shall include maps, plans and tracings or prints or sketches thereof with any
modifications approved in writing by the ENGINEER INCHARGE and such other drawing as may,
fromtimetotime,befurnishedorapprovedinwritingbytheENGINEERINCHARGE.

1.1.13 The "TENDER" means the proposal along with supporting documents submitted by the
CONTRACTORforconsiderationbytheEMPLOYER.

1.1.14 The "CHANGE ORDER" means an order given in writing by the ENGINEERINCHARGE to effect
additionstoordeletionfromandalterationintheworks.

1.1.15 The "COMPLETION CERTIFICATE" shall mean the certificate to be issued by the ENGINEERIN
CHARGEwhentheworkshavebeencompletedentirelyinaccordancewithCONTRACTDOCUMENT
tohissatisfaction.

1.1.16 The "FINAL CERTIFICATE" in relation to a work means the certificate regarding the satisfactory
compliance of various provision of the CONTRACT by the CONTRACTOR issued by the ENGINEER
INCHARGE/EMPLOYERaftertheperiodofliabilityisover.

1.1.17 DEFECT LIABILITY PERIOD in relation to a work means the specified period from the date of
COMPLETION CERTIFICATE upto the date of issue of FINAL CERTIFICATE during which the
CONTRACTORstandsresponsibleforrectifyingalldefectsthatmayappearintheworksexecutedby
the CONTRACTOR in pursuance of the CONTRACT and includes warranties against
Manufacturing/Fabrication/Erection/Constructiondefectscoveringallmaterialsplants,equipment,
components, and the like supplied by the CONTRACTOR, works executed against workmanship
defects.

1.1.18 The "APPOINTING AUTHORITY" for the purpose of arbitration shall be the CHAIRMAN and
MANAGINGDIRECTORoranyotherpersonsodesignatedbytheEMPLOYER.

1.1.19 "TEMPORARY WORKS" shall mean all temporary works of every kind required in or about the
execution,completionormaintenanceofworks.

1.1.20 "PLANS"shallmeanallmaps,sketchesandlayoutsasareincorporatedintheCONTRACTinorderto
definebroadlythescopeandspecificationsoftheworkorworks,andallreproductionsthereof.

1.1.21 "SITE"shallmeanthelandsandotherplaceson,under,inorthroughwhichthepermanentworks
aretobecarriedoutandanyotherlandsorplacesprovidedbytheEMPLOYERforthepurposeofthe
CONTRACT.

1.1.22 "NOTICE IN WRITING OR WRITTEN NOTICE" shall mean a notice in written, typed or printed
characters sent (unless delivered personally or otherwise proved to have been received by the
addressee)byregisteredposttothelatestknownprivateorbusinessaddressorregisteredofficeof
theaddresseeandshallbedeemedtohavebeenreceivedintheordinarycourseofpostitwould
havebeendelivered.


GAIL

BidDocumentforDetailedOffshoreSurvey
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

HRC

1.1.23 "APPROVED"shallmeanapprovedinwritingincludingsubsequentwrittenconfirmationofprevious
verbalapprovaland"APPROVAL"meansapprovalinwritingincludingasaforesaid.

1.1.24 "LETTEROFINTENT/FAXOFINTENTshallmeanintimationbya Fax/LettertoTenderer(s)thatthe


tenderhasbeenacceptedinaccordancewiththeprovisionscontainedintheletter.

1.1.25 "DAY" means a day of 24 hours from midnight to midnight irrespective of the number of hours
workedinthatday.

1.1.26 "WORKINGDAY"meansanydaywhichisnotdeclaredtobeholidayorrestdaybytheEMPLOYER.

1.1.27 "WEEK"meansaperiodofanyconsecutivesevendays.

1.1.28 "METRIC SYSTEM" All technical documents regarding the construction of works are given in the
metricsystemandallworkintheprojectshouldbecarriedoutaccordingtothemetricsystem.All
documentsconcerningtheworkshallalsobemaintainedinthemetricsystem.

1.1.29 "VALUE OF CONTRACT or TOTAL CONTRACT PRICE shall mean the sum accepted or the sum
calculatedinaccordancewiththepricesacceptedintenderand/ortheCONTRACTratesaspayable
to the CONTRACTOR for the entire execution and full completion of the work, including change
order.

1.1.30 "LANGUAGE FOR DRAWINGS AND INSTRUCTION" All the drawings, titles, notes, instruction,
dimensions,etc.shallbeinEnglishLanguage.

1.1.31 "MOBILIZATION" shall mean establishment of sufficiently adequate infrastructure by the


CONTRACTORat"SITE"comprisingofconstructionequipments,aids,toolstacklesincludingsetting
of site offices with facilities such as power, water, communication etc. establishing manpower
organizationcomprisingofResidentEngineers,Supervisingpersonnelandanadequatestrengthof
skilled,semiskilledandunskilledworkers,whowiththesoestablishedinfrastructureshallbeina
positiontocommenceexecutionofworkatsite(s),inaccordancewiththeagreedTimeScheduleof
Completion of Work. "MOBILISATION" shall be considered to have been achieved, if the
CONTRACTOR is able to establish infrastructure as per Time Schedule, where so warranted in
accordance with agreed schedule of work implementation to the satisfaction of ENGINEERIN
CHARGE/EMPLOYER.

1.1.32 "COMMISSIONING" shall mean pressing into service of the system including the plant(s),
equipment(s), vessel(s), pipeline, machinery(ies), or any other section or subsection of
installation(s) pertainingtothe workof theCONTRACTOR after successfultesting andtrialrunsof
thesame.

"COMMISSIONING" can be either for a completed system or a part of system of a combination of


systems or subsystems and can be performed in any sequence as desired by EMPLOYER and in a
manner established to be made suited according to availability of prerequisites. Any such
readjustments made by EMPLOYER in performance of "COMMISSIONING" activity will not be
construedtobeviolatingCONTRACTprovisionsandCONTRACTORshallbedeemedtohaveprovided
forthesame.

BidDocumentforDetailedOffshoreSurvey
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

GAIL

HRC

SectionIIGeneralInformation

2.

2.1

2.2

GeneralInformation
a) Location of Site: The proposed location of Project site is defined in the Special Conditions of
Contract.
b) Access by Road: CONTRACTOR, if necessary, shall build other temporary access roads to the
actualsiteofconstructionforhisownworkathisowncost.TheCONTRACTORshallberequired
topermittheuseoftheroadssoconstructedbyhimforvehiclesofanyotherpartieswhomay
be engaged on the project site. The CONTRACTOR shall also facilitate the construction of the
permanent roads should the construction there of start while he is engaged on this work. He
shallmakeallowanceinhistenderforanyinconvenienceheanticipatesonsuchaccount.Non
availabilityofaccessroads,railwaysidingandrailwaywagonsfortheuseoftheCONTRACTOR
shallinnocasecondoneanydelayintheexecutionofWORKnorbethecauseforanyclaimfor
compensationagainsttheEMPLOYER.
ScopeofWork:
ThescopeofWORKisdefinedintheTechnicalPartofthetenderdocument.TheCONTRACTORshall
provide all necessary materials, equipment, labour etc. for the execution and maintenance of the
WORKtillcompletionunlessotherwisementionedintheTenderDocument.

2.3

WaterSupply:Contractorwillhavetomakehisownarrangementsforsupplyofwatertohislabour
campsandforworks.Allpumpinginstallations,pipenetworkanddistributionsystemwillhavetobe
carriedoutbytheContractorathisownriskandcost.

AlternativelytheEmployerathisdiscretionmayendeavourtoprovidewatertotheContractoratthe
Employer's source of supply provided the Contractor makes his own arrangement for the water
meterwhichshallbeincustodyoftheEmployerandotherpipenetworksfromsourceofsupplyand
such distribution pipe network shall have prior approval of the EngineerinCharge so as not to
interfere with the layout and progress of the other construction works. In such case, the rate for
watershallbedeductedfromtherunningaccountbills.

However, the Employer does not guarantee the supply of water and this does not relieve the
Contractorofhisresponsibilityinmakinghisownarrangementandforthetimelycompletionofthe
variousworksasstipulated.

2.4
PowerSupply:

2.4.1 Subjecttoavailability,EMPLOYERwillsupplypowerat400/440Vatonlyone point atthenearest


substation, from where the CONTRACTOR will make his own arrangement for temporary
distribution. The point of supply will not be more than 500 m away from the CONTRACTOR'S
premises.AlltheworkswillbedoneaspertheapplicableregulationsandpassedbytheENGINEER
INCHARGE.Thetemporarylinewillberemovedforthwithafterthecompletionofworkorifthereis
anyhindrancecausedtotheotherworksduetothealignmentoftheselines,theCONTRACTORwill
reroute or remove the temporary lines at his own cost. The CONTRACTOR at his cost will also
provide suitable electric meters, fuses, switches, etc. for purposes of payment to the EMPLOYER
which should be in the custody and control of the EMPLOYER. The cost of power supply shall be
payable to the EMPLOYER every month for Construction Works power which would be deducted
fromtherunningaccountbills.TheEMPLOYERshallnot,however,guaranteethesupplyofelectricity


GAIL

BidDocumentforDetailedOffshoreSurvey
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

HRC

norhaveanyliabilityinrespectthereof.Noclaimforcompensationforanyfailureorshortsupplyof
electricitywillbeadmissible.

2.4.2 ItshallbetheresponsibilityoftheCONTRACTORtoprovideandmaintainthecompleteinstallation
ontheloadsideofthesupplywithdueregardtosafetyrequirementatsite.Allcabling,equipment,
installations etc. shall comply in all respects with the latest statutory requirements and safety
provisionsi.e.,aspertheCentral/StateElectricityActsandRulesetc.TheCONTRACTORwillensure
that his equipment and Electrical Wiring etc., are installed, modified, maintained by a licensed
Electrician/Supervisor. A test certificate is to be produced to the ENGINEERINCHARGE for his
approval,beforepowerismadeavailable.

2.4.3 Atalltimes,IEAregulationsshallbefollowedfailingwhichtheEMPLOYERhasarighttodisconnect
thepowersupplywithoutanyreferencetotheCONTRACTOR.Noclaimshallbeentertainedforsuch
disconnectionbytheENGINEERINCHARGE.Powersupplywillbereconnectedonlyafterproduction
offreshcertificatefromauthorizedelectricalsupervisors.

2.4.4 TheEMPLOYERisnotliableforanylossordamagetotheCONTRACTOR'sequipmentasaresultof
variationinvoltageorfrequencyorinterruptioninpowersupplyorotherlosstotheCONTRACTOR
arisingtherefrom.

2.4.5 TheCONTRACTORshallensurethattheElectricalequipmentinstalledbyhimaresuchthataverage
powerfactorsdoesnotfallbelow0.90athispremises.Incasepowerfactorfallsbelow0.90inany
month,hewillreimbursetotheEMPLOYERatthepenalratedeterminedbytheEMPLOYERforall
unitsconsumedduringthemonth.

2.4.6 ThepowersupplyrequiredforCONTRACTOR'scolonyneartheplantsitewillbedeterminedbythe
EMPLOYER and shall be as per State Electricity Board's Rules and other statutory provisions
applicable for such installations from time to time. In case of power supply to CONTRACTOR's
colony,thepowerwillbemadeavailableatasinglepointandtheCONTRACTORshallmakehisown
arrangementathisowncostfordistributiontotheoccupantsofthecolonyasperElectricityRules
andActs.Thesiteandcolonyshallbesufficientlyilluminatedtoavoidaccidents.

2.4.7 The CONTRACTOR will have to provide and install his own lights and power meters which will be
governed as per Central/State Government Electricity Rules. The metres shall be sealed by the
EMPLOYER.

2.4.8 In case of damage of any of the EMPLOYERs equipment on account of fault, intentional or
unintentionalonthepartoftheCONTRACTOR,theEMPLOYERreservestherighttorecoverthecost
of such damage from the CONTRACTOR's bill. Cost of HRC Fuses replaced at the EMPLOYER's
terminalsduetoanyfaultintheCONTRACTOR's installationshallbetoCONTRACTOR'saccountat
theratesdecidedbytheENGINEERINCHARGE.

2.4.9 Onlymotorsupto3HPwillbeallowedtobestarteddirectonline.Formotorsabove3HPandupto
100HPasuitableStartingdeviceapprovedbytheENGINEERINCHARGEshallbeprovidedbythe
CONTRACTOR.Formotorsabove100HPslipringinductionmotorswithsuitablestartingdevicesas
approvedbytheENGINEERINCHARGEshallbeprovidedbytheCONTRACTOR.

2.4.10 TheCONTRACTORshallensureathiscostthatallelectricallinesandequipmentandallinstallations
areapprovedbytheStateElectricityInspectorbeforepowercanbesuppliedtotheEMPLOYER.

2.4.11 Thetotalrequirementofpowershallbeindicatedbythetendereralongwithhistender.

BidDocumentforDetailedOffshoreSurvey
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

GAIL

HRC

2.5

Land for Contractors Field Office, Godown and Workshop: The EMPLOYER will, at his own
discretionandconvenienceandforthedurationoftheexecutionoftheworkmakeavailablenear
the site, land for construction of CONTRACTOR's Temporary Field Office, godowns workshops and
assemblyyardrequiredfortheexecutionoftheCONTRACT.TheCONTRACTORshallathisowncost
constructallthesetemporarybuildingsandprovidesuitablewatersupplyandsanitaryarrangement
andgetthesameapprovedbytheENGINEERINCHARGE.

OncompletionoftheworksundertakenbytheCONTRACTOR,heshallremovealltemporaryworks
erectedbyhimandhavetheSITEcleanedasdirectedbyENGINEERINCHARGE.IftheCONTRACTOR
shallfailtocomplywiththeserequirements,theENGINEERINCHARGEmayattheexpensesofthe
CONTRACTORremovesuchsurplus,andrubbishmaterialsanddisposeoffthesameashedeemsfit
and get the site cleared as aforesaid; and CONTRACTOR shall forthwith pay the amount of all
expensessoincurredandshallhavenoclaiminrespectofanysuchsurplusmaterialsdisposedoffas
aforesaid. But the EMPLOYER reserves the right to ask the CONTRACTOR any time during the
pendency of the CONTRACT to vacate the land by giving 7 days notice on security reasons or on
nationalinterestorotherwise.Rentmaybechargedforthelandsooccupiedfromcontractorbythe
Employer.

TheCONTRACTORshallputuptemporarystructuresasrequiredbythemfortheiroffice,fabrication
shopandconstructionstoresonlyintheareaallocatedtothemontheprojectsitebytheEMPLOYER
orhisauthorizedrepresentative.Noteastalls/canteensshouldbeputuporallowedtobeputupby
anyCONTRACTORintheallottedlandorcomplexareawithoutwrittenpermissionoftheEMPLOYER.

No unauthorized buildings, constructions or structures should be put up by the CONTRACTOR


anywhereontheprojectsite.

Foruninterruptedfabricationwork,theCONTRACTORshallputuptemporarycoveredstructuresat
his cost within Area in the location allocated to them in the project site by the EMPLOYER or his
authorizedrepresentative.

No person except for authorized watchman shall be allowed to stay in the plant area/
CONTRACTOR's area after completion of the day's job without prior written permission from
ENGINEERINCHARGE.

2.6

Land for Residential Accommodation:: No Land shall be made available for residential
accommodationforstaffandlabourofCONTRACTOR.

SectionIIIGeneralInstructionstoTenderers

3.

3.1

3.2

SubmissionofTender:
TENDER must be submitted without making any additions, alterations, and as per details given in
otherclauseshereunder.TherequisitedetailsshallbefilledinbytheTENDERERatspaceprovided
underSubmissionofTenderatthebeginningofGCCofTenderDocument.Therateshallbefilled
onlyintheschedulegiveninthisTenderDocument.
Addenda/CorrigendatothisTenderDocument,ifissued,mustbesigned,submittedalongwiththe
TenderDocument.ThetenderershouldwriteclearlytherevisedquantitiesinScheduleofRatesof
Tender Document and should price the WORK based on revised quantities when amendments of
quantitiesareissuedinaddenda.


GAIL

BidDocumentforDetailedOffshoreSurvey
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

HRC

3.3

3.4

3.5

4.

4.1

4.2

Covering letter along with its enclosures accompanying the Tender Document and all further
correspondenceshallbesubmittedinduplicate.
Tenderers are advised to submit quotations based strictly on the terms and conditions and
specificationscontainedintheTenderDocumentsandnottostipulateanydeviations.
Tenders should always be placed in double sealed covers, super scribing ["QUOTATION DO NOT
OPEN"Tenderfor_________________________ProjectofGAIL(India)Limiteddueforopeningon
_______________________]. The Full Name, Address and Telegraphic Address, Fax No. of the
Tenderersshallbewrittenonthebottomlefthandcornerofthesealedcover.
Documents:
General:

Thetendersassubmittedwillconsistofthefollowing:

i) CompletesetofTenderDocuments(Original)assolddulyfilledinandsignedbythetendereras
prescribedindifferentclausesoftheTenderDocuments.

ii) EarnestmoneyinthemannerspecifiedinClause6hereof.

iii) Power of Attorney or a true copy thereof duly attested by a Gazetted Officer in case an
authorizedrepresentativehassignedthetender,asrequiredbyClause14hereof.

iv) InformationregardingtenderersintheProformaenclosed.

v) Details of work of similar type and magnitude carried out by the Tenderer in the Proforma
providedinthetenderdocument.

vi) Organizationchartgivingdetailsoffieldmanagementatsite,thetendererproposestohavefor
thisjob.

vii)Detailsofconstructionplantandequipmentsavailablewiththetendererforusinginthiswork.

viii) Solvency Certificate from Scheduled Bank to prove the financial ability to carry out the work
tenderedfor.
ix) LatestBalanceSheetandProfit&LossAccountdulyaudited.

x) DetailsofpresentcommitmentasperProformaenclosedtotender.

xi) Data required regarding SUBCONTRACTOR(s)/ Supplier/ Manufacturers and other technical
informationsthetendererwishtofurnish.

xii)Providentfundregistrationcertificate

xiii)Listshowingallenclosurestotender.
All pagesaretobeInitiated:AllsignaturesinTenderDocumentsshallbe dated,aswellas,allthe
pages of all sections of Tender Documents shall be initialed at the lower right hand corner and


GAIL

BidDocumentforDetailedOffshoreSurvey
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

HRC

signedwhereverrequiredinthetenderpapers bytheTENDERERorbyapersonholdingpowerof
attorneyauthorizinghimtosignonbehalfofthetendererbeforesubmissionoftender.

4.3

Ratestobe inFiguresandWords:Thetendershouldquote in Englishbothinfigures as wellasin


wordstheratesandamountstenderedbyhimintheScheduleofRatesofTendersubmittedbythe
CONTRACTOR for each item and in such a way that interpolation is not possible. The amount for
eachitemshouldbeworkedoutandenteredandrequisitetotalgivenofallitems,bothinfigures
andinwords.

ThetenderedamountfortheworkshallbeenteredinthetenderanddulysignedbytheTenderer.

IfsomediscrepanciesarefoundbetweentheRATESinFIGURESandWORDSortheAMOUNTshown
inthetender,thefollowingprocedureshallbefollowed:

a) Whenthereisdifferencebetweentheratesinfiguresandwords,theratewhichcorrespondsto
theamountworkedoutbythetenderershallbetakenascorrect.

b) Whentheratequotedbythetendererinfiguresandwordstallybuttheamountisincorrectthe
ratequotedbythetenderershallbetakenascorrect.

c) Whenitisnotpossibletoascertainthecorrectratebyeitherofabovemethods,theratequoted
inwordsshallbetakenascorrect.

4.4

Corrections and Erasures: All correction(s) and alteration(s) in theentriesoftenderpaper shallbe


signedinfullbytheTENDERERwithdate.Noerasureoroverwritingispermissible.

4.5
SignatureofTenderer:

4.5.1 TheTENDERERshallcontainthename,residenceandplaceofbusinessofpersonorpersonsmaking
the tender and shall be signed by the TENDERER with his usual signature. Partnership firms shall
furnishthefullnamesofallpartnersinthetender.Itshouldbesignedinthepartnership'snameby
allthepartnersorbydulyauthorisedrepresentativesfollowedbythenameanddesignationofthe
person signing. Tender by a corporation shall be signed by an authorised representative, and a
PowerofAttorneyinthatbehalfshallaccompanythetender.Acopyoftheconstitutionofthefirm
withnamesofallpartnersshallbefurnished.

4.5.2 WhenatenderersignsatenderinalanguageotherthanEnglish,thetotalamounttenderedshould,
in addition, be written in the same language. The signature should be attested by at least one
witness.

4.6
Witness:Witnessandsuretiesshallbepersonsofstatusandpropertyandtheirnames,occupation
andaddressshallbestatedbelowtheirsignature.

4.7
Details of Experience: The tenderer should furnish, along with his tender, details of previous
experienceinhavingsuccessfullycompletedintherecentpastworksofthisnature,togetherwith
the names of Employers, location of sites and value of contract, date of commencement and
completion of work, delays if any, reasons of delay and other details along with documentary
evidence(s).

4.8
Liability of Government of India: It is expressly understood and agreed by and between Bidder
or/Contractor and M/s GAIL (India) Limited, and that M/s GAIL (India) Ltd., is entering into this

BidDocumentforDetailedOffshoreSurvey
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

GAIL

HRC

agreementsolelyonitsownbehalfandnotonbehalfofanyotherpersonorentity.Inparticular,itis
expresslyunderstoodandagreedthattheGovernmentofIndiaisnotapartytothisagreementand
has no liabilities, obligations or rights hereunder. It is expressly understood and agreed that M/s
GAIL (India) Ltd. is an independent legal entity with power and authority to enter into contracts
solelyonitsownbehalfundertheapplicableLawsofIndiaandgeneralprinciplesofContractLaw.

TheBidder/Contractorexpresslyagrees,acknowledgesandunderstandsthatM/sGAIL(India)Ltd.is
not an agent, representative or delegate ofthe Governmentof India. It is further understood and
agreed that the Government of India is not and shall not be liable for any acts, omissions,
commissions,breachesorotherwrongsarisingoutofthecontract.Accordingly,Bidder/Contractor
herebyexpresslywaives,releasesandforegoesanyandallactionsorclaims,includingcrossclaims,
impleaderclaimsorcounterclaimsagainsttheGovernmentofIndiaarisingoutofthiscontractand
covenants not to sue to Government of India as to any manner, claim, cause of action or thing
whatsoeverarisingoforunderthisagreement.

5.

5.1

6.

6.1

TransferofTenderDocuments:
TransferofTenderDocumentspurchasedbyoneintendingtenderertoanotherisnotpermissible.
EarnestMoney:
The bidder must pay Earnest Money as given in the letter /notice inviting tenders and attach the
officialreceiptwiththetenderfailingwhichthetenderisliabletoberejectedandrepresentativesof
such tenderers will not be allowed to attend the tender opening. Earnest Money can be paid in
DemandDraftsorBankGuaranteeorBankersChequeorLetterofCreditfromanyIndianscheduled
bankorabranchofanInternationalbanksituatedinIndiaandregisteredwithReserveBankofIndia
asscheduledforeignbank.However,otherthantheNationalizedIndianBanks,thebankswhoseBGs
are furnished, must be commercial banks having net worth in excess of Rs. 100 crores and a
declaration to this effect should be made by such commercial bank either in the bank guarantee
itselforseparatelyonaletterhead.Thebidguaranteeshallbesubmittedintheprescribedformat.

Note:TheBankGuaranteesofurnishedbythetenderershallbeintheproformaprescribedbythe
EMPLOYER. No interest shall be paid by the EMPLOYER on the Earnest Money deposited by the
tenderer.TheBankGuaranteefurnishedinlieuofEarnestMoneyshallbekeptvalidforaperiodof
"SIXMONTHS"fromthedateofopeningoftender.(TWOMONTHSbeyondthebidduedate).

The Earnest Money deposited by successful tenderer shall be forfeited if the Contractor fails to
furnish the requisite Contract Performance Security as per clause 24 hereof and /or fails to start
workwithinaperiodof15daysorfailstoexecutetheAGREEMENTwithin15daysofthereceiptby
himoftheNotificationofAcceptanceofTender.

Note:TheEarnestMoneyoftheunsuccessfulbidderwillbereturnedbyEMPLOYER/CONSULTANT,
directlytothetenderer(s),withinareasonableperiodoftimebutnotlaterthan30daysafterthe
expirationoftheperiodofbidvalidityprescribedbyEMPLOYER.

7.1

Validity:
Tendersubmittedbytenderersshallremainvalidforacceptanceforaperiodof"4MONTHS"from
the date of opening of the tender. The tenderers shall not be entitled during the said period of 4
months,withouttheconsentinwritingoftheEMPLOYER,torevokeorcancelhistenderortovary
thetendergivenoranytermthereof.Incaseoftenderrevokingorcancelinghistenderorvarying

BidDocumentforDetailedOffshoreSurvey
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

GAIL

HRC

anyterminregardthereofwithouttheconsentofEMPLOYERinwriting,theEMPLOYERshallforfeit
EarnestMoneypaidbyhimalongwithtender.

8.1

8.2

9.1

Addenda/Corrigenda
Addenda/ Corrigenda to the Tender Documents will be issued in duplicate prior to the date of
openingofthetenderstoclarifydocumentsortoreflectmodificationindesignorCONTRACTterms.
Each addenda/ corrigendum issued will be issued in duplicate to each person or organization to
which set of Tender Documents has been issued. Recipient will retain tenderer's copy of each
Addendum/Corrigendum and attach original copy duly signed along with his offer. All
Addenda/CorrigendaissuedshallbecomepartofTenderDocuments.
RightofEmployertoAcceptorRejectTender:
TherighttoacceptthetenderwillrestwiththeEMPLOYER.TheEMPLOYER,however,doesnotbind
himself to accept the lowest tender, and reserves to itself the authority to reject any or all the
tendersreceivedwithoutassigninganyreasonwhatsoever.AttheoptionoftheEmployer,thework
forwhichthe tender hadbeen invited,may be awarded toone Contractororsplitbetween more
thanonebidders,inwhichcasetheawardwillbemadeforonlythatpartofthework,inrespectof
whichthebidhasbeenaccepted.Thequotedratesshouldholdgoodforsucheventualities.

Tendersinwhichanyoftheparticularsandprescribedinformationaremissingorareincompletein
anyrespectand/ortheprescribedconditionsarenotfulfilledareliabletoberejected.TheTender
containinguncalledforremarksoranyadditionalconditionsareliabletoberejected.

CanvassinginconnectionwithtendersisstrictlyprohibitedandtenderssubmittedbytheTenderers
whoresorttocanvassingwillbeliabletorejection.

10

10.1

10.2

10.3

TimeSchedule
The WORK shall be executed strictly as per the TIME SCHEDULE specified in TENDER/CONTRACT
Document. The period of construction given in Time Schedule includes the time required for
mobilization aswell astesting,rectifications if any, retesting andcompletion in allrespects to the
entiresatisfactionoftheENGINEERINCHARGE.
A joint programme of execution of the WORK will be prepared by the ENGINEERINCHARGE and
CONTRACTORbasedonpriorityrequirementofthisproject.Thisprogrammewilltakeintoaccount
thetimeofcompletionmentionedin10.1aboveandthetimeallowedforthepriorityworksbythe
ENGINEERINCHARGE.
Monthly/Weekly construction programme will; be drawn up by the ENGINEERINCHARGE jointly
withtheCONTRACTOR,basedonavailabilityofworkfrontsandthejointconstructionprogrammeas
per 10.2 above. The CONTRACTOR shall scrupulously adhere to these targets /programmes by
deploying adequate personnel, construction tools and tackles and he shall also supply himself all
materials of his scope of supply in good time to achieve the targets/programmes. In all matters
concerningtheextentoftargetssetoutintheweeklyandmonthlyprogrammesandthedegreeof
achievements the decision of the ENGINEERINCHARGE will be final and binding on the
CONTRACTOR.

BidDocumentforDetailedOffshoreSurvey
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

GAIL

HRC

11

11.1

12

12.1

13

13.1

14

14.1

14.2

15

15.1

15.2

15.3

15.4

TenderersResponsibility
The intending tenderers shall be deemed to have visited the SITE and familiarized submitting the
tender. Nonfamiliarity with the site conditions will not be considered a reason either for extra
claimsorfornotcarryingouttheworksinstrictconformitywiththeDRAWINGSandSPECIFICATIONS
orforanydelayinperformance.
RetiredGovernmentorCompanyOfficers
NoEngineerofGazettedrankorotherGazettedOfficeremployedinCompanyOfficersEngineering
orAdministrativedutiesinanEngineeringDepartmentoftheStates/CentralGovernmentorofthe
EMPLOYERisallowedtoworkasaCONTRACTORforaperiodoftwoyearsafterhisretirementfrom
GovernmentService,orfromtheemploymentoftheEMPLOYERwithoutthepreviouspermissionof
the EMPLOYER. The CONTRACT, if awarded, is liable to be cancelled if either the CONTRACTOR or
anyofhisemployeesisfoundatanytimetobesuchaperson,whohasnotobtainedthepermission
oftheState/CentralGovernmentoroftheEMPLOYERasaforesaidbeforesubmissionoftender,or
engagementintheCONTRACTOR'Sserviceasthecasemaybe.
SigningoftheContract:
ThesuccessfultenderershallberequiredtoexecuteanAGREEMENTintheProformaattachedwith
TENDER DOCUMENT within 15 days of the receipt by him of the Notification of Acceptance of
Tender.IntheeventoffailureonthepartofthesuccessfultenderertosigntheAGREEMENTwithin
the above stipulated period, the Earnest Money or his initial deposit will be forfeited and the
acceptanceofthetendershallbeconsideredascancelled.
FieldManagementControlling/CoordinatingAuthority:
ThefieldmanagementwillbetheresponsibilityoftheENGINEERINCHARGE,whowillbenominated
by the EMPLOYER. The ENGINEERINCHARGE may also authorize his representatives to assist in
performinghisdutiesandfunctions.
TheENGINEERINCHARGEshallcoordinatetheworksofvariousagenciesengagedatsitetoensure
minimum disruption of work carried out by different agencies. It shall be the responsibility of the
CONTRACTOR to plan and execute the work strictly in accordance with site instructions to avoid
hindrancetotheworkbeingexecutedbyotheragencies.
NotetoScheduleofRates:
TheScheduleofRatesshouldbereadinconjunctionwithalltheothersectionsofthetender.
ThetenderershallbedeemedtohavestudiedtheDRAWINGS,SPECIFICATIONSanddetailsofwork
tobedonewithinTIMESCHEDULEandtohaveaquatintedhimselfoftheconditionprevailingatsite.
Rates must be filled in the Schedule of Rates of original Tender Documents. If quoted in separate
typedsheetsnovariationinitemdescriptionorspecificationshallbeaccepted.Anyexceptionstaken
by the tenderer to the Schedule of Rates shall be brought out in the terms and conditions of the
offer.
Thequantities shownagainst the various itemsareonly approximate.Any increase or decrease in
thequantitiesshallnotformthebasisofalterationoftheratesquotedandaccepted.

BidDocumentforDetailedOffshoreSurvey
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

GAIL

HRC

15.5

16

16.1

16.2

17

17.1

17.2

18

18.1

18.2

19

19.1

The EMPLOYER reserves the right to interpolate the rates for such items of work falling between
similaritemsoflowerandhighermagnitude.
PolicyforTendersunderConsideration:
OnlythoseTenderswhicharecompleteinallrespectsandarestrictlyinaccordancewiththeTerms
andConditionsandTechnicalSpecificationsofTenderDocument,shallbeconsideredforevaluation.
SuchTendersshallbedeemedtobeunderconsiderationimmediatelyafteropeningofTenderand
until such time an official intimation of acceptance /rejection of Tender is made by GAIL to the
Bidder.
Zero Deviation: Bidders to note that this is a ZERO DEVIATION TENDER. GAIL will appreciate
submission of offer based on the terms and conditions in the enclosed General Conditions of
Contract (GCC), Special Conditions of Contract (SCC), Instructions to Bidders (ITB), Scope of Work,
technical specifications etc. to avoid wastage of time and money in seeking clarifications on
technical/commercialaspectsoftheoffer.

Biddermaynotethatnotechnicalandcommercialclarificationswillbesoughtforafterthereceipt
ofthebids.Incaseofanydeviation/nonconformityobservedinthebid,itwillbeliableforrejection.
AwardofContract:
The Acceptance of Tender will be intimated to the successful Tenderer by GAIL either by Telex/
Telegram/FaxorbyLetterorlikemeansdefinedasLETTEROFACCEPTANCEOFTENDER.
GAILwillbethesolejudgeinthematterofawardofCONTRACTandthedecisionofGAILshallbe
finalandbinding.
ClarificationofTenderDocument:
The Tender is required to carefully examine the Technical Specifications, Conditions of Contract,
DrawingsandotherdetailsrelatingtoWORKandgiveninTenderDocumentandfullyinformhimself
astoallconditionsandmatterswhichmayinanywayaffecttheWORKorthecostthereof.Incase
theTendererisindoubtaboutthecompletenessorcorrectnessofanyofthecontentsoftheTender
Documentsheshouldrequestinwritingforaninterpretation/clarificationtoGAILintriplicate.GAIL
will then issue interpretation/clarification to Tenderer in writing. Such clarifications and or
interpretationsshallformpartoftheSpecificationsandDocumentsandshallaccompanythetender
whichshallbesubmittedbytendererwithintimeanddateasspecifiedininvitationstotender.
VerbalclarificationandinformationgivenbyGAILoritsemployee(s)oritsrepresentativesshallnot
inanywaybebindingonGAIL.
LocalConditions:
Itwillbeimperativeoneachtenderertoinformhimselfofalllocalconditionsandfactorswhichmay
have any effect on the execution of WORK covered under the Tender Document. In their own
interest,thetendererarerequestedtofamiliarizethemselveswiththeIndianIncomeTaxAct1961,
Indian Companies Act 1956, and Indian Customs Act 1962 and other related Acts and Laws and
Regulations of India with their latest amendments, as applicable GAIL shall not entertain any
requestsforclarificationsfromthetendererregardingsuchlocalconditions.

BidDocumentforDetailedOffshoreSurvey
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

GAIL

HRC

19.2

20

20.1

Itmustbeunderstoodandagreedthatsuchfactorshaveproperlybeeninvestigatedandconsidered
while submitting the tender. No claim for financial or any other adjustments to VALUE OF
CONTRACT,onlackofclarityofsuchfactorsshallbeentertained.
AbnormalRates:
Thetendererisexpectedtoquoterateforeachitemaftercarefulanalysisofcostinvolvedforthe
performance of the completed item considering all specifications and Conditions of Contract. This
willavoidlossofprofitorgainincaseofcurtailmentorchangeofspecificationforanyitem.Incase
itisnoticedthattheratesquotedbythetendererforanyitemareunusuallyhighorunusuallylow,it
willbesufficientcausefortherejectionofthetenderunlesstheEMPLOYERisconvincedaboutthe
reasonableness after scrutiny of the analysis for such rate(s) to be furnished by the tenderer (on
demand).

SectionIVGeneralObligations

21

21.1

PriorityofContractDocuments
Except if and the extent otherwise provided by the Contract, the provisions of the General
Conditions of Contract and Special Conditions shall prevail over those of any other documents
forming part of the CONTRACT. Several documents forming the CONTRACT are to be taken as
mutuallyexplanatoryofoneanother,butincaseofambiguitiesordiscrepanciesthesameshallbe
explained and adjusted by the ENGINEERINCHARGE who shall thereupon issue to the Contractor
instructionsthereonandinsuchevent,unlessotherwiseprovidedintheContract,thepriorityofthe
documentsformingtheContractshallbeasfollows:

1) TheContractAgreement;
2) TheLetterofAcceptance;
3) The(InstructionstoBidders)ITB;
4) SpecialConditionsofContract(SCC);
5) GeneralConditionsofContract(GCC)
6) AnyotherdocumentformingpartoftheContract.

Works shown in the DRAWING but not mentioned in the SPECIFICATIONS OR described in the
SPECIFICATIONS without being shown in the DRAWINGS shall nevertheless be deemed to be
included in the same manner as if they had been specifically shown upon the DRAWINGS and
describedintheSPECIFICATIONS.

21.2

21.3

21.4

Headings and Marginal Notes: All headings and marginal notes to the clauses of these General
ConditionsofContractortotheSPECIFICATIONSortoanyotherTenderDocumentaresolelyforthe
purpose of giving a concise indication and not a summary of the contents thereof, and they shall
never be deemed to be part thereof or be used in the interpretation or construction thereof the
CONTRACT.
SingularandPlural:InCONTRACTDOCUMENTSunlessotherwisestatedspecifically,thesingularshall
includethepluralandviceversawhereverthecontextsorequires.
Interpretation: Words implying `Persons' shall include relevant `Corporate Companies / Registered
Associations/BodyofIndividuals/FirmofPartnership'asthecasemaybe.

BidDocumentforDetailedOffshoreSurvey
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

GAIL

HRC

22

22.1

22.2

22.3

22.4

22.5

23

23.1

SpecialConditionsofContract:
SpecialConditionsofContractshallbereadinconjunctionwiththeGeneralConditionsofContract,
specificationofWork,DrawingsandanyotherdocumentsformingpartofthisCONTRACTwherever
thecontextsorequires.
Notwithstandingthesubdivisionofthedocumentsintotheseseparatesectionsandvolumesevery
partofeachshallbedeemedtobesupplementarytoandcomplementaryofeveryotherpartand
shallbereadwithandintotheCONTRACTsofarasitmaybepracticabletodoso.
Where any portion of the General Condition of Contract is repugnant to or at variance with any
provisionsoftheSpecialConditionsofContract,unlessadifferentintentionappearstheprovisions
of the Special Conditions of Contract shall be deemed to override the provisions of the General
ConditionsofContractandshalltotheextentofsuchrepugnancy,orvariations,prevail.
WhereveritismentionedinthespecificationsthattheCONTRACTORshallperformcertainWORKor
provide certain facilities, it is understood that the CONTRACTOR shall do so at his cost and the
VALUEOFCONTRACTshallbedeemedtohaveincludedcostofsuchperformanceandprovisions,so
mentioned.
The materials, design and workmanship shall satisfy the relevant INDIAN STANDARDS, the JOB
SPECIFICATIONS contained herein and CODES referred to. Where the job specification stipulate
requirements in addition to those contained in the standard codes and specifications, these
additionalrequirementsshallalsobesatisfied.
ContractortoobtainhisownInformation:
TheCONTRACTORinfixinghisrateshallforallpurposewhatsoeverreasonmaybe,deemedtohave
himself independently obtained all necessary information for the purpose of preparing his tender
and his tender as accepted shall be deemed to have taken into account all contingencies as may
arise due to such information or lack of same. The correctness of the details, given in the Tender
DocumenttohelptheCONTRACTORtomakeupthetenderisnotguaranteed.

The CONTRACTOR shall be deemed to have examined the CONTRACT DOCUMENTS, to have
generallyobtainedhisowninformationinallmatterswhatsoeverthatmightaffectthecarryingout
oftheworksattheschedulesratesandtohavesatisfiedhimselftothesufficiencyofhistender.Any
errorindescriptionofquantityoromissiontherefromshallnotvitiatetheCONTRACTorreleasethe
CONTRACTOR from executing the work comprised in the CONTRACT according to DRAWINGS and
SPECIFICATIONS at the scheduled rates. He is deemed to have known the scope, nature and
magnitudeoftheWORKSandtherequirementsofmaterialsandlabourinvolvedetc.,andastowhat
allworkshehastocompleteinaccordancewiththeCONTRACTdocumentswhateverbethedefects,
omissionsorerrorsthatmaybefound intheDOCUMENTS.The CONTRACTORshallbedeemedto
havevisitedsurroundings,tohavesatisfiedhimselftothenatureofallexistingstructures,ifany,and
also as to the nature and the conditions of the Railways, Roads, Bridges and Culverts, means of
transport and communication, whether by land, water or air, and as to possible interruptions
thereto and the access and egress from the site, to have made enquiries, examined and satisfied
himselfastothesitesforobtainingsand,stones,bricksandothermaterials,thesitesfordisposalof
surplus materials, the available accommodation as to whatever required, depots and such other
buildings as may be necessary for executing and completing the works, to have made local
independent enquiries as to the subsoil, subsoil water and variations thereof, storms, prevailing
winds,climaticconditionsandallothersimilarmatterseffectingtheseworks.Heisdeemedtohave

BidDocumentforDetailedOffshoreSurvey
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

GAIL

HRC

acquainted himself as to his liability of payment of Government Taxes, Customs duty and other
charges,leviesetc.
Any neglect or omission or failure on the part of the CONTRACTOR in obtaining necessary and
reliable information upon the foregoing or any other matters affecting the CONTRACT shall not
relievehimfromanyrisksorliabilitiesortheentireresponsibilityfromcompletionoftheworksat
thescheduledratesandtimesinstrictaccordancewiththeCONTRACT.

It is, therefore, expected that should the CONTRACTOR have any doubt as to the meaning of any
portion of the CONTRACT DOCUMENT he shall set forth the particulars thereof in writing to
EMPLOYERinduplicate,beforesubmissionoftender.TheEMPLOYERmayprovidesuchclarification
asmaybenecessaryinwritingtoCONTRACT,suchclarificationsasprovidedbyEMPLOYERshallform
partofCONTRACTDOCUMENTS.

NoverbalagreementorinferencefromconversationwithanyeffectoremployeeoftheEMPLOYER
before,duringoraftertheexecutionoftheCONTRACTagreementshallinanywayaffectormodify
andofthetermsorobligationshereincontained.

Any change in layout due to site conditions or technological requirement shall be binding on the
CONTRACTORandnoextraclaimonthisaccountshallbeentertained.

24

24.1

24.2

24.3

24.4

ContractPerformanceSecurity:
The CONTRACTOR shall furnish to the EMPLOYER, within 15 days from the date of notification of
award,asecurityinthesumof10%oftheacceptedvalueofthetenderortheactualvalueofwork
tobedonewhicheverisapplicableduetoanyadditionalworkoranyotherreasons,intheformofa
Bank draft/Bankers cheque or Bank Guarantee or irrevocable Letter of credit (as per Proforma
enclosed) as Contract Performance Security with the EMPLOYER which will be refunded after the
expiryofDEFECTSLIABILITYPERIOD.
CONTRACTOR can furnish the Contract Performance Security in the form of Demand Draft or
throughaBankGuaranteeorthroughanirrevocableLetterofCreditfromanyIndianscheduledbank
orabranchofanInternationalbanksituatedinIndiaandregisteredwithReserveBankofIndiaas
scheduled foreignbank.However,otherthantheNationalizedIndianBanks,thebankswhoseBGs
are furnished, must be commercial banks having net worth in excess of Rs. 100 crores and a
declaration to this effect should be made by such commercial bank either in the bank guarantee
itselforseparatelyonaletterhead.ThebankguaranteeortheLetterofCreditshallbesubmittedin
theprescribedformat.
If the CONTRACTOR/SUBCONTRACTOR or their employees or the CONTRACTORs agents and
representativesshalldamage,break,defaceordestroyanypropertybelongingtotheEMPLOYERor
othersduringtheexecutionoftheCONTRACT,thesameshallbemadegoodbytheCONTRACTORat
hisownexpensesandindefaultthereof,theENGINEERINCHARGEmaycausethesametobemade
good by other agencies and recover expenses from the CONTRACTOR (for which the certificate of
theENGINEERINCHARGEshallbefinal).
All compensation or other sums of money payable by the CONTRACTOR to the EMPLOYER under
termsofthisCONTRACTmaybedeductedfromorpaidbytheencashmentorsaleofasufficientpart
ofhisContractPerformanceSecurityorfromanysumswhichmaybedueormaybecomeduetothe
CONTRACTOR by the EMPLOYER of any account whatsoever and in the event of his Contract
Performance Security being reduced by reasons of any such deductions or sale of aforesaid, the
CONTRACTORshallwithintendaysthereaftermakegoodincash,bankdraftsasaforesaidanysum


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or sums which may have been deducted from or realized by sale of his Contract Performance
Security, oranypartthereof.No interestshall be payable by theEMPLOYER forsumdeposited as
ContractPerformanceSecurity.

24.5

25

25.1

Failure of the successful bidder to comply with the requirements of this Clause shall constitute
sufficientgroundsfortheannulmentoftheawardandtheforfeitureofbidsecurity.
TimeofPerformance:
TimeforMobilizationTheworkcoveredbythisCONTRACTshallbecommencedwithinfifteen(15)
days, the date of letter/Fax of Intent and be completed in stages on or before the dates as
mentioned in the TIME SCHEDULE OF COMPLETION OF WORK. The CONTRACTOR should bear in
mind that time is the essence of this agreement. Request for revision of construction time after
tendersareopenedwillnotreceiveconsideration.Theaboveperiodoffifteen(15)daysisincluded
within the overall COMPLETION SCHEDULE, not over and above the completion time to any
additionalworkoranyotherreasons.

25.2 TimeScheduleofConstruction:

25.2.1 ThegeneralTimeScheduleofconstructionisgivenintheTENDERDOCUMENT.CONTRACTORshould
prepareadetailedmonthlyorweeklyconstructionprogramjointlywiththeENGINEERINCHARGE
within15daysofreceiptofLETTER/FAXOFINTENTorACCEPTANCEOFTENDER.TheWORKshallbe
executed strictly as per the Time Schedule given in the CONTRACT DOCUMENT. The period of
constructiongivenincludesthetimerequiredformobilizationtesting,rectifications,ifany,retesting
andcompletioninallrespectsinaccordancewithCONTRACTDOCUMENTtotheentiresatisfaction
oftheENGINEERINCHARGE.

25.2.2 The CONTRACTOR shall submit a detailed PERT network within the time frame agreed above
consistingofadequatenumberofactivitiescoveringvariouskeyphasesoftheWORKsuchasdesign,
procurement,manufacturing,shipmentandfielderectionactivitieswithinfifteen(15)daysfromthe
dateofLETTER/FAXOFINTENT.Thisnetworkshallalsoindicatetheinterfacefacilitiestobeprovided
bytheEMPLOYERandthedatesbywhichsuchfacilitiesareneeded.

25.2.3 CONTRACTORshalldiscussthenetworksosubmittedwiththeEMPLOYERandtheagreednetwork
which may be in the form as submitted with the EMPLOYER or in revised form in line with the
outcomeofdiscussionsshallformpartoftheCONTRACT,tobesignedwithinfifteen(15)daysfrom
thedateofLETTEROFACCEPTANCEOFTENDER.DuringtheperformanceoftheCONTRACT,ifinthe
opinionoftheEMPLOYERproperprogressisnotmaintainedsuitablechangesshallbemadeinthe
CONTRACTOR'soperationtoensureproperprogress.

The above PERT network shall be reviewed periodically and reports shall be submitted by the
CONTRACTORasdirectedbyEMPLOYER.

26
ForceMajeure:

26.1 CONDITIONSFORFORCEMAJEURES

In the event of either party being rendered unable by Force Majeure to perform any obligations
requiredtobeperformedbythemundertheCONTRACTtherelativeobligationofthepartyaffected
bysuchForceMajeuresshalluponnotificationtotheotherpartybesuspendedfortheperiodduring
whichForceMajeureseventlasts.Thecostandlosssustainedbytheeitherpartyshallbeborneby


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the respective parties. The term "Force Majeures" as employed herein shall mean acts of God,
earthquake, war (declared or undeclared), revolts, riots, fires, floods, rebellions, explosions,
hurricane,sabotage,civilcommotionsandactsandregulationsofrespectiveGovernmentofthetwo
parties, namely the EMPLOYER and the CONTRACTOR. Upon the occurrence of such cause(s) and
uponitstermination,thepartyallegingthatithasbeenrenderedunableasaforesaidthereby,shall
notify the other party in writing immediately but not later than 72 (Seventytwo) hours of the
allegedbeginningandendingthereofgivingfullparticularsandsatisfactoryevidenceinsupportofits
claim.TimeforperformanceoftherelativeobligationsuspendedbytheForceMajeuresshallthen
stand extended by the period for which such cause lasts. If deliveries of bought out items and/or
workstobeexecutedbytheCONTRACTOR aresuspendedbyForceMajeureconditionslastingfor
morethan2(two)monthstheEMPLOYERshallhavetheoptiontoterminatetheCONTRACTorre
negotiatethecontractprovisions.

26.2 OUTBREAKOFWAR

26.2.1 IfduringthecurrencyoftheCONTRACTthereshallbeanoutbreakofwarwhetherdeclaredornot,
inthatpartoftheWorldwhichwhetherfinanciallyorotherwisemateriallyaffecttheexecutionof
theWORKtheCONTRACTORshallunlessanduntiltheCONTRACTisterminatedundertheprovisions
inthisclausecontinuetousehisbestendeavortocompletetheexecutionoftheWORK,provided
alwaysthattheEMPLOYERshallbeentitled,atanytimeaftersuchoutbreakofwartoterminateor
renegotiate the CONTRACT by giving notice in writing to the CONTRACTOR and upon such notice
being given the CONTRACT shall, save as to the rights of the parties under this clause and to the
operationoftheclausesentitledsettlementofDisputesandArbitrationhereof,beterminatedbut
withoutprejudicetotherightofeitherpartyinrespectofanyantecedentbreachthereof.

26.2.2 If the CONTRACT shall be terminated under the provisions of the above clause, the CONTRACTOR
shallwithallreasonablediligenceremovefromtheSITEalltheCONTRACTOR'sequipmentandshall
givesimilarfacilitiestohisSUBCONTRACTORStodoso.

27
Pricereductionschedule:

27.1 TimeistheessenceoftheCONTRACT.IncasetheCONTRACTORfailstocompletetheWORKwithin
thestipulatedperiod,then,unlesssuchfailureisduetoForceMajeureasdefinedinClause26here
aboveorduetoEMPLOYER'sdefaults,theTotalContractpriceshallbereducedby%ofthetotal
ContractPricepercompleteweekofdelayorpartthereofsubjecttoamaximumof5%oftheTotal
Contract Price, bywayof reduction in price for delay and not as penalty. Thesaid amountwillbe
recoveredfromamountduetotheContractor/ContractorsContractPerformanceSecuritypayable
ondemand.ThedecisionoftheENGINEERINCHARGEinregardtoapplicabilityofPriceReduction
ScheduleshallbefinalandbindingontheCONTRACTOR.

27.2 Allsumspayableunderthisclauseisthereductioninpriceduetodelayincompletionperiodatthe
aboveagreedrate.

27.3 BONUSFOREARLYCOMPLETION(*)

IftheContractorachievescompletionofWorksinallrespectpriortothetimeschedulestipulatedin
theSCC,theEmployershallpaytotheContractortherelevantsum,ifmentionedspecificallyinSCC,
asbonusforearlycompletion.Thebonusforearlycompletion,ifprovidedspecificallyinSCC,shall
bepayabletothemaximumceilingof2%ofthetotalcontractprice.

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(*) Partial earlier completion may not always produce net benefits to the Employer, for example
whereutilizationofthecompletedWorksrequires(a)thefulfillmentofallpartsoftheContract(e.g.
thetrainingofpersonnel);or(b)thecompletionofallSections(e.g.inpipelinelaying,whereearly
completionofthelayingofpipelinewouldnotbeusefulifthecompressorisstillunderinstallation);
or (c) certain seasonal effects to take place (e.g. onset of the rainy season, for impounding a
reservoir); or (d) other circumstances. Also a more rapid drawdown of budgeted funds may be
required. All such factors should be considered prior to the inclusion of a bonus clause in the
Contract.

28

28.1

29

29.1

Rightsoftheemployertoforfeitcontractperformancesecurity:
Whenever any claim against the CONTRACTOR for the payment of a sum of money arises out or
undertheCONTRACT,theEMPLOYERshallbeentitledtorecoversuchsumbyappropriatinginpart
orwholetheContractPerformanceSecurityoftheCONTRACTOR.Intheeventofthesecuritybeing
insufficient or if no security has been taken from the CONTRACTOR, then the balance or the total
sumrecoverable,asthecasemaybeshallbedeductedfromanysumthendueorwhichatanytime
thereaftermaybecomeduetotheCONTRACTOR.TheCONTRACTORshallpaytotheEMPLOYERon
demandanybalanceremainingdue.
Failurebythecontractortocomplywiththeprovisionsofthecontract:
If the CONTRACTOR refuses or fails to execute the WORK or any separate part thereof with such
diligence as will ensure its completion within the time specified in the CONTRACT or extension
thereoforfailstoperformanyofhisobligationundertheCONTRACTorinanymannercommitsa
breachofanyoftheprovisionsoftheCONTRACTitshallbeopentotheEMPLOYERatitsoptionby
writtennoticetotheCONTRACTOR:

a) TODETERMINETHECONTRACTinwhicheventtheCONTRACTshallstandterminatedandshall
ceasetobeinforceandeffectonandfromthedateappointedbytheEMPLOYERonthatbehalf,
whereupon the CONTRACTOR shall stop forthwith any of the CONTRACTOR's work then in
progress,exceptsuchWORKastheEMPLOYERmay,inwriting,requiretobedonetosafeguard
anypropertyorWORK,orinstallationsfromdamage,andtheEMPLOYER,foritspart,maytake
over the work remaining unfinished by the CONTRACTOR and complete the same through a
fresh contractor or by other means, at the risk and cost of the CONTRACTOR, and any of his
sureties if any, shall be liable to the EMPLOYER for any excess cost occasioned by such work
having to be so taken over and completed by the EMPLOYER over and above the cost at the
ratesspecifiedinthescheduleofquantitiesandrate/prices.

b) WITHOUTDETERMININGTHECONTRACTtotakeovertheworkoftheCONTRACTORoranypart
thereof and complete the same through a fresh contractor or by other means at the risk and
costoftheCONTRACTOR.TheCONTRACTORandanyofhissuretiesareliabletotheEMPLOYER
foranyexcesscostoverandabovethecostattheratesspecifiedintheScheduleofQuantities/
rates,occasionedbysuchworkshavingbeentakenoverandcompletedbytheEMPLOYER.

29.2

InsucheventsofClause29.1(a)or(b)above
a) ThewholeorpartoftheContractPerformanceSecurityfurnishedbytheCONTRACTORisliable
to be forfeited without prejudice to the right of the EMPLOYER to recover from the
CONTRACTORtheexcesscostreferredtointhesubclauseaforesaid,theEMPLOYERshallalso
have the right of taking possession and utilizing in completing the works or any part thereof,
suchasmaterialsequipmentandplantsavailableatworksitebelongingtotheCONTRACTORas

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maybenecessaryandtheCONTRACTORshallnotbeentitledforanycompensationforuseor
damagetosuchmaterials,equipmentandplant.
b) The amount that may have become due to the CONTRACTOR on account of work already
executed by him shall not be payable to him until after the expiry of Six (6) calendar months
reckoned from thedateofterminationof CONTRACT or from thetaking overofthe WORK or
part thereof by the EMPLOYER as the case may be, during which period the responsibility for
faulty materials or workmanship in respect of such work shall, under the CONTRACT, rest
exclusively with the CONTRACTOR. This amount shall be subject to deduction of any amounts
due from the CONTRACT to the EMPLOYER under the terms of the CONTRACT authorized or
requiredtobereservedorretainedbytheEMPLOYER.

29.3

29.4

29.5

30

30.1

Before determining the CONTRACT as per Clause 29.1(a) or (b) provided in the judgment of the
EMPLOYER,thedefaultordefaultscommittedbytheCONTRACTORis/arecurableandcanbecured
bytheCONTRACTORifanopportunitygiventohim,thentheEMPLOYERmayissueNoticeinwriting
callingtheCONTRACTORtocurethedefaultwithinsuchtimespecifiedintheNotice.
TheEMPLOYERshallalsohavetherighttoproceedortakeactionasper29.1(a)or(b)above,inthe
event that the CONTRACTOR becomes bankrupt, insolvent, compounds with his creditors, assigns
theCONTRACTinfavourofhiscreditorsoranyotherpersonorpersons,orbeingacompanyora
corporationgoesintovoluntaryliquidation,providedthatinthesaideventsitshallnotbenecessary
fortheEMPLOYERtogiveanypriornoticetotheCONTRACTOR.
Termination of the CONTRACT as provided for in sub clause 29.1(a) above shall not prejudice or
affecttheirrightsoftheEMPLOYERwhichmayhaveaccrueduptothedateofsuchtermination.
Contractorremainsliabletopaycompensationifactionnottakenunderclause29:
InanycaseinwhichanyofthepowersconferredupontheEMPLOYERBYCLAUSE29.0thereofshall
havebecomeexercisableandthesamehadnotbeenexercised,thenonexercisethereofshallnot
constitute a waiver of any of the conditions hereof and such powers shall notwithstanding be
exercisablein.theeventofanyfurthercaseofdefaultbytheCONTRACTORforwhichbyanyclause
orclauseshereofheisdeclaredliabletopaycompensationamountingtothewholeofhisContract
PerformanceSecurity,andtheliabilityoftheCONTRACTORforpastandfuturecompensationshall
remainunaffected.IntheeventoftheEMPLOYERputtinginforcethepowerunderabovesubclause
(a),(b)or(c)vestedinhimundertheprecedingclausehemay,ifhesodesired,takepossessionofall
oranytools,andplants,materialsandstoresinorupontheworksorthesitethereofbelongingto
theCONTRACTORorprocuredbyhimandintendedtobeusedfortheexecutionoftheWORKorany
partthereofpayingorallowingforthesameinaccountattheCONTRACTratesorincaseofthese
not being applicable at current market rates to be certified by the ENGINEERINCHARGE whose
certificatethereofshallbefinal,otherwisetheENGINEERINCHARGEmaygivenoticeinwritingto
the CONTRACTOR or his clerk of the works, foreman or other authorised agent, requiring him to
removesuchtools,plant,materialsorstoresfromthepremises(withinatimetobespecifiedinsuch
notice), and in the event of the CONTRACTOR failing to comply with any such requisition, the
ENGINEERINCHARGEmayremovethemattheCONTRACTOR'sexpenseorsellthembyauctionor
privatesaleonaccountoftheCONTRACTORandathisriskinallrespectswithoutanyfurthernotice
as to the date, time or place of sale and the certificate of the ENGINEERINCHARGE as to the
expensesofanysuchremovalandtheamountoftheproceedsandexpensesofanysuchsaleshall
befinalandconclusiveagainsttheCONTRACTOR.


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31

31.1

Changeinconstitution:
WheretheCONTRACTORisapartnershipfirm,thepriorapprovaloftheEMPLOYERshallbeobtained
inwriting,beforeanychangeismadeintheconstitutionofthefirm.WheretheCONTRACTORisan
individualoraHinduundividedfamilybusinessconcern,suchapprovalasaforesaidshall,likewisebe
obtainedbeforesuchCONTRACTORentersintoanyagreementwithotherparties,whereunder,the
reconstituted firm would have the right to carry out the work hereby undertaken by the
CONTRACTOR.Ineithercaseifpriorapprovalasaforesaidisnotobtained,theCONTRACTshallbe
deemed to have been allotted in contravention of clause 37 hereof and the same action may be
takenandthesameconsequenceshallensureasprovidedinthesaidclause.

32
Terminationofcontract

32(A) TERMINATION OF CONTRACT FOR DEATH: If the CONTRACTOR is an individual or a proprietary


concernandtheindividualortheproprietordiesoriftheCONTRACTORisapartnershipconcernand
oneofthepartnerdiesthenunless,theEMPLOYERissatisfiedthatthelegalrepresentativeofthe
individual or the proprietary concern or the surviving partners are capable of carrying out and
completingCONTRACT,he(theEMPLOYER)isentitledtocanceltheCONTRACTfortheuncompleted
part without being in any way liable for any compensation payment to the estate of the diseased
CONTRACTOR and/or to the surviving partners of the CONTRACTOR'S firm on account of the
cancellation of CONTRACT. The decision of the EMPLOYER in such assessment shall be final and
bindingontheparties.Intheeventofsuchcancellation,theEMPLOYERshallnotholdtheestateof
thediseasedCONTRACTORand/orthesurvivingpartnersoftheCONTRACTOR'Sfirmliablefor any
damagesfornoncompletionofCONTRACT.

32(B) TERMINATIONOFCONTRACTINCASEOFLIQUIDATION/BANKRUPTCYETC

IftheContractorshalldissolveorbecomebankruptorinsolventorcauseorsufferanyreceivertobe
appointedofhisbusinessofanyassetsthereofcompoundwithhisCreditors,orbeingacorporation
commence to be wound up, not being a members voluntary winding up for the purpose of
amalgamation or reconstruction, or carry on its business under a Receiver for the benefits of its
Creditorsanyofthem,EMPLOYERshallbeatliberty:

To terminate the contract forthwith upon coming to know of the happening of any such event as
aforesaidbynoticeinwritingtotheContractorortogivetheReceiverorliquidatororotherperson,
theoptionofcarryingoutthecontractsubjecttohisprovidingaguaranteeuptoanamounttobe
agreeduponbyEMPLOYERfordueandfaithfulperformanceofthecontract.

32(C) IncaseofterminationofCONTRACThereinsetforth(underclause29.0)exceptunderconditionsof
ForceMajeureandterminationafterexpiryofcontract,theCONTRACTORshallbeputunderholiday
[i.e.neitheranyenquirywillbeissuedtothepartybyGAIL(India)Ltd.againstanytypeoftendernor
theirofferwillbeconsideredbyGAILagainstanyongoingtender(s)wherecontractbetweenGAIL
andthatparticularCONTRACTOR(asabidder)hasnotbeenfinalized]forthreeyearsfromthedate
ofterminationbyGAIL(India)Ltd.tosuchCONTRACTOR.

33
Membersoftheemployernotindividuallyliable:

33.1 NoDirector,orofficialoremployeeoftheEMPLOYER/CONSULTANTshallinanywaybepersonally
boundorliablefortheactsorobligationsoftheEMPLOYERundertheCONTRACToranswerablefor
anydefaultoromissionintheobservanceorperformanceofanyoftheacts,mattersorthingswhich
arehereincontained.

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34

34.1

35

35.1

36

36.1

36.2

36.3

Employernotboundbypersonalrepresentations:
TheCONTRACTORshallnotbeentitledtoanyincreaseonthescheduledratesoranyotherrightor
claimwhatsoeverbyreasonofanyrepresentation,explanationstatementorallegedrepresentation,
promiseorguaranteesgivenorallegedtohavebeengiventohimbyanyperson.
Contractor'sofficeatsite:
The CONTRACTOR shall provide and maintain an office at the site for the accommodation of his
agentandstaffandsuchofficeshallbeopenatallreasonablehourstoreceiveinstructions,noticeor
other communications. The CONTRACTOR at all time shall maintain a site instruction book and
complianceoftheseshallbecommunicatedtotheENGINEERINCHARGEfromtimetotimeandthe
wholedocumenttobepreservedandhandedoveraftercompletionofworks.
Contractor'ssubordinatestaffandtheirconduct
The CONTRACTOR, on or after award of the WORK shall name and depute a qualified engineer
having sufficient experience in carrying out work of similar nature, to whom the equipments,
materials, if any, shall be issued and instructions for works given. The CONTRACTOR shall also
providetothesatisfactionoftheENGINEERINCHARGEsufficientandqualifiedstafftosuperintend
the execution of the WORK, competent subagents, foremen and leading hands including those
specially qualified by previous experience to supervise the types of works comprised in the
CONTRACTinsuchmanneraswillensureworkofthebestquality,expeditiousworking.Wheneverin
the opinion of the ENGINEERIN CHARGE additional properly qualified supervisory staff is
considered necessary, they shall be employed by the CONTRACTOR without additional charge on
accounts thereof. The CONTRACTOR shall ensure to the satisfaction of the ENGINEERINCHARGE
that SUB CONTRACTORS, if any, shall provide competent and efficient supervision, over the work
entrustedtothem.
If and whenever any of the CONTRACTOR's or SUBCONTRACTOR'S agents, subagents, assistants,
foremen, or other employees shall in the opinion of ENGINEERIN CHARGE be guilty of any
misconduct or be incompetent or insufficiently qualified or negligent in the performance of their
duties of that in the opinion of the EMPLOYER or the ENGINEERINCHARGE, it is undesirable for
administrative or any other reason for such person or persons to be employed in the works, the
CONTRACTOR, is so directed by the ENGINEERINCHARGE, shall at once remove such person or
persons from employment thereon. Any person or persons so removed from the works shall not
againbeemployedinconnectionwiththeWORKSwithoutthewrittenpermissionoftheENGINEER
INCHARGE.AnypersonsoremovedfromtheWORKshallbeimmediatelyreplacedattheexpense
of the CONTRACTOR by a qualified and competent substitute. Should the CONTRACTOR be
requestedtorepatriateanypersonremovedfromtheworksheshalldosoandshallbearallcostsin
connectionherewith.
TheCONTRACTORshallberesponsiblefortheproperbehaviourofallthestaff,foremen,workmen,
andothers,andshall exerciseaproperdegreeofcontroloverthem and inparticularandwithout
prejudice to the said generality, the CONTRACTOR shall be bound to prohibit and prevent any
employees from trespassing or acting in any way detrimental or prejudicial to the interest of the
communityorofthepropertiesoroccupiersoflandandpropertiesintheneighborhoodandinthe
eventofsuchemployeesotrespassing,theCONTRACTORshallberesponsiblethereforeandrelieve
the EMPLOYER of all consequent claims or actions for damages or injury or any other grounds
whatsoever. The decision of the ENGINEERINCHARGE upon any matter arising under this clause


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shall be final. The CONTRACTOR shall be liable for any liability to EMPLOYER on account of
deploymentofCONTRACTOR'sstaffetc.orincidentalorarisingoutoftheexecutionofCONTRACT.

The CONTRACTOR shall be liable for all acts or omissions on the part of his staff, Foremen and
Workmen and others in his employment, including misfeasance or negligence of whatever kind in
thecourseoftheirworkorduringtheiremployment,whichareconnecteddirectlyorindirectlywith
theCONTRACT.

36.4

37

37.1

If and when required by the EMPLOYER and CONTRACTOR's personnel entering upon the
EMPLOYER'spremisesshallbeproperlyidentifiedbybadgesofatypeacceptabletotheEMPLOYER
whichmustbewornatalltimesonEMPLOYER'spremises.CONTRACTORmayberequiredtoobtain
daily entry passes for his staff/employees from EMPLOYER to work within operating areas. These
beingsafetyrequirements,norelaxationsonthisaccountshallbegiventoCONTRACTOR.
Sublettingofworks:
No part of the CONTRACT nor any share or interest therein shall in any manner or degree be
transferred, assigned or sublet by the CONTRACTOR directly or indirectly to any person, firm or
corporation whatsoever without the consent in writing, of the ENGINEER/EMPLOYER except as
providedforinthesucceedingsubclause.

i) SUBCONTRACTS FOR TEMPORARY WORKS ETC.: The EMPLOYER may give written consent to
Sub contract for the execution of any part of the WORK at the site, being entered in to by
CONTRACTORprovidedeachindividualSubcontractissubmittedtotheENGINEERINCHARGE
beforebeingenteredintoandisapprovedbyhim.

ii) LIST OF SUBCONTRACTORS TO BE SUPPLIED: At the commencement of every month the


CONTRACTORshallfurnishtotheENGINEERINCHARGElistofallSUBCONTRACTORSorother
persons or firms engaged by the CONTRACTOR and working at the SITE during the previous
monthwithparticularsofthegeneralnatureoftheSubcontractorworksdonebythem.

iii) CONTRACTOR'SLIABILITYNOTLIMITEDBYSUBCONTRACTORS:Notwithstandinganysubletting
withsuchapprovalasaforesaidandnotwithstandingthattheENGINEERINCHARGEshallhave
receivedcopiesofanySubcontracts,thecontractorshallbeandshallremainsolelyresponsible
forthequality,properandexpeditiousexecutionoftheContractinallrespectsasifsuchsub
lettingorSubcontractinghadnottakenplace,andasifsuchworkhadbeendonedirectlybythe
CONTRACTOR.TheCONTRACTORshallbearallresponsibilityforanyactoromissiononthepart
ofsubcontractorsinregardtoworktobeperformedundertheCONTRACT.

iv) EMPLOYER MAY TERMINATE SUBCONTRACTS: If any SUBCONTRACTOR engaged upon the
worksatthesiteexecutesanyworkswhichintheopinionoftheENGINEERINCHARGEisnotin
accordance with the CONTRACT documents, the EMPLOYER may by written notice to the
CONTRACTOR request him to terminate such subcontract and the CONTRACTOR upon the
receipt of such notice shall terminate such Subcontract and dismiss the SUBCONTRACTOR(S)
andthelatershallforthwithleavetheworks,failingwhichtheEMPLOYERshallhavetherightto
removesuchSUBCONTRACTOR(S)fromthesite.

v) NOREMEDYFORACTIONTAKENUNDERTHISCLAUSE:
NoactiontakenbytheEMPLOYERundertheclauseshallrelievetheCONTRACTORofanyofhis
liabilities underthe CONTRACT or giverise toany rightorcompensation,extensionoftime or


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otherwisefailingwhichtheEMPLOYERshallhavetherighttoremovesuchSUBCONTRACTOR(S)
fromthesite.

38

38.1

Powerofentry:
If the CONTRACTOR shall not commence the WORK in the manner previously described in the
CONTRACTdocumentsorifheshallatanytimeintheopinionoftheENGINEERINCHARGE.

i) FailtocarryouttheWORKinconformitywiththeCONTRACTdocuments,or

ii) FailtocarryouttheWORKinaccordancewiththeTimeSchedule,or
iii) SubstantiallysuspendworkortheWORKforaperiodoffourteendayswithoutauthorityfrom
theENGINEERINCHARGE,or

iv) FailtocarryoutandexecutetheWORKtothesatisfactionoftheENGINEERINCHARGE,or

v) Fail to supply sufficient or suitable construction plant, temporary works, labour, materials or
things,or

vi) Commit,suffer,orpermitanyotherbreachofanyoftheprovisionsoftheCONTRACTonhispart
to be performed or observed or persist in any of the above mentioned breaches of the
CONTRACTforfourteendays,afternoticeinwritingshallhavebeengiventotheCONTRACTOR
bytheENGINEERINCHARGErequiringsuchbreachtoberemedied,or

vii)IftheCONTRACTORshallabandontheWORKor

viii)IftheCONTRACTORduringthecontinuanceoftheCONTRACTshallbecomebankrupt,makeany
arrangementorcompositionwithhiscreditors,orpermitanyexecutiontobeleviedorgointo
liquidation whether compulsory or voluntary not being merely a voluntary liquidation for the
purposeofamalgamationorreconstructionTheninanysuchcase,theEMPLOYERshallhavethe
power to enter upon the WORK and take possession thereof and of the materials, temporary
WORK,constructionplant,andstockthereon,andtorevoketheCONTRACTOR'slicensetouse
the same, and to complete the WORK by his agents, other CONTRACTORS or workmen or to
relatethesameuponanytermsandtosuchotherperson,firmorcorporationastheEMPLOYER
in hisabsolutediscretionmaythinkpropertoemployandforthepurposeaforesaidtouseor
authorize the use of any materials, temporary work, CONSTRUCTION PLANT, and stock as
aforesaid, without making payment or allowance to the CONTRACTOR for the said materials
other than such as may be certified in writing by the ENGINEERINCHARGE to be reasonable,
and without making any payment or allowance to the CONTRACTOR for the use of the
temporary said works, construction plant and stock or being liable for any loss or damage
thereto, and if the EMPLOYER shall by reason of his taking possession of the WORK or of the
WORKbeingcompletedbyotherCONTRACTOR(dueaccountbeingtakenofanysuchextrawork
or works which may or be omitted) then the amount of such excess as certified by the
ENGINEERINCHARGEshallbedeductedfromanymoneywhichmaybedueforworkdoneby
theCONTRACTORundertheCONTRACTandnotpaidfor.Anydeficiencyshallforthwithbemade
goodandpaidtotheEMPLOYERbytheCONTRACTORandtheEMPLOYERshallhavepowerto
sell in such mannerand forsuch priceashe may think fitall or anyof the constructionplant,
materialsetc.constructedbyorbelongingtoandtorecoupandretainthesaiddeficiencyorany
partthereofoutofproceedsofthesale.

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39

39.1

40

40.1

41

41.1

41.2

42

42.1

Contractor'sresponsibilitywiththemechanical,electrical,
Without repugnance of any other condition, it shall be the responsibility of the CONTRACTOR
executingtheworkofcivilconstruction,toworkinclosecooperationandcoordinatetheWORKwith
the intercommunication system, airconditioning contractors and other agencies: Mechanical,
Electrical, Airconditioning and Intercommunication Contractor's and other agencies or their
authorizedrepresentatives,in providingthe necessary grooves, recesses,cuts andopening etc.,in
wall, slabs beams and columns etc. and making good the same to the desired finish as per
specification,fortheplacementofelectrical,intercommunicationcables,conduits,airconditioning
inletsandoutletsgrillsandotherequipmentsetc.whererequired.Fortheabovesaidrequirements
in the false ceiling and other partitions, the CONTRACTOR before startingup the work shall in
consultation with the Electrical, Mechanical, Intercommunication, Airconditioning contractor and
other agencies prepare and putup a joint scheme, showing the necessary openings, grooves,
recesses, cuts, the methods of fixing required for the WORK of the aforesaid, and the finishes
therein, to the ENGINEERINCHARGE and get the approval. The CONTRACTOR before finally
submittingtheschemetotheENGINEERINCHARGE,shallhavethewrittenagreementoftheother
agencies.TheENGINEERINCHARGE, beforecommunicatinghisapprovaltothescheme,with any
requiredmodification,shallgetthefinalagreementofalltheagencies,whichshallbebinding.No
claimshallbeentertainedonaccountoftheabove.TheCONTRACTORshallconfirminallrespects
withprovision of any statutory regulations,ordinancesorbyelawsof any localorduly constituted
authorities or public bodies which may be applicable from time to time to the WORK or any
temporaryworks.TheCONTRACTORshallkeeptheEMPLOYERindemnifiedagainstallpenaltiesand
liabilities of every kind, arising out of non adherence to such stains, ordinances, laws, rules,
regulations,etc.
Otheragenciesatsite:
The CONTRACTOR shall have to execute the WORK in such place and conditions where other
agencieswillalsobeengagedforotherworkssuchassitegrading,filling,andleveling,electricaland
mechanical engineering works, etc. No claim shall be entertained due to WORK being executed in
theabovecircumstances.
Notice:
TOTHECONTRACTOR:
AnynoticehereundermaybeservedontheCONTRACTORorhisdulyauthorizedrepresentativeat
thejobsiteormaybeservedbyregisteredmaildirecttotheaddressfurnishedbytheCONTRACTOR.
ProofofissueofanysuchnoticecouldbeconclusiveoftheCONTRACTORhavingbeendulyinformed
ofallcontentstherein.
TOTHEEMPLOYER:
Any notice to be given to the EMPLOYER under the terms of the CONTRACTOR shall be served by
sendingthesamebyRegisteredmailtoordeliveringthesameattherespectivesiteofficesofM/S.
GAIL(INDIA)LTD.addressedtotheHEAD/SITEINCHARGE.
Rightofvariousinterests:
i) The EMPLOYER reserves the right to distribute the work between more than one agency(ies).
The CONTRACTOR shall cooperate and afford other agency(ies) reasonable opportunity for
accesstotheWORKforthecarriageandstorageofmaterialsandexecutionoftheirworks.


GAIL

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ii) Wherever the work being done by any department of the EMPLOYER or by other agency(ies)
employed by the EMPLOYER is contingent upon WORK covered by this CONTRACT, the
respective rights of the various interests involved shall be determined by the ENGINEERIN
CHARGEtosecurethecompletionofthevariousportionsoftheworkingeneralharmony.

43

43.1

43.2

43.3

43.4

Patentsandroyalties:
The CONTRACTOR, if licensed under any patent covering equipment, machinery, materials or
compositionsofmattertobeusedorsuppliedormethodsandprocesstobepracticedoremployed
intheperformanceofthisCONTRACT,agreestopayallroyaltiesandlicensefeeswhichmaybedue
with respect thereto. If any equipment, machinery, materials, composition of matters, be used or
supplied or methods and processes to be practiced or employed in the performance of this
CONTRACT, is covered by a patent under which the CONTRACTOR is not licensed then the
CONTRACTORbeforesupplyingorusingtheequipment,machinerymaterials,compositionmethod
orprocessesshallobtainsuchlicensesandpaysuchroyaltiesandlicensefeesasmaybenecessary
forperformanceofthisCONTRACT.IntheeventtheCONTRACTORfailstopayanysuchroyaltyor
obtain any such license, any suit for infringement of such patents which is brought against the
CONTRACTORortheEMPLOYERasaresultsuchfailurewillbedefendedbytheCONTRACTORathis
own expense and the CONTRACTOR will pay any damages and costs awarded in such suit. The
CONTRACTORshallpromptlynotifytheEMPLOYERiftheCONTRACTORhasacquiredtheknowledge
ofanyplantunderwhichasuitforinfringementcouldbereasonablybroughtbecauseoftheuseby
theEMPLOYERofanyequipment,machinery,materials,process,methodstobesuppliedhereunder.
TheCONTRACTORagreestoanddoesherebygranttoEMPLOYER,togetherwiththerighttoextend
thesametoanyofthesubsidiariesoftheEMPLOYERasirrevocable,royaltyfreelicensetouseinany
country,anyinventionmadebytheCONTRACTORorhisemployeeinorasresultoftheperformance
oftheWORKundertheCONTRACT.
Allchargesonaccountofroyalty.toilage,rent,octroiterminalorsalestaxand/orotherdutiesorany
other levy on materials obtained for the work or temporary work or part thereof (excluding
materialsprovidedbytheEMPLOYER)shallbebornebytheCONTRACTOR.
The CONTRACTOR shall not sell or otherwise dispose of or remove except for the purpose of this
CONTRACT,thesand,stone,clay,ballast,earth,rockorothersubstances,ormaterialsobtainedfrom
anyexcavationmadeforthepurposeoftheWORKoranybuildingorproduceuponthesiteatthe
timeofdeliveryofthepossessionthereof,butallsuchsubstances,materials,buildingsandproduce
shallbethepropertyoftheEMPLOYERprovidedthattheCONTRACTORmaywiththepermissionof
the ENGINEERINCHARGE, use the same for the purpose of the work by payment of cost of the
sameatsucharateasmaybedeterminedbytheENGINEERINCHARGE.
The EMPLOYER shall indemnify and save harmless the CONTRACTOR from any loss on account of
claimsagainstCONTRACTORforthecontributoryinfringementofpatentrightsarisingoutandbased
upontheclaimthattheuseoftheEMPLOYERoftheprocessincludedinthedesignpreparedbythe
EMPLOYERandusedintheoperationoftheplantinfringesonanypatentright.Withrespecttoany
subcontractenteredintobyCONTRACTORpursuanttotheprovisionsoftherelevantclausehereof,
theCONTRACTORshallobtainfromtheSUBCONTRACTORanundertakingtoprovidetheEMPLOYER
withthe same patentprotectionthat CONTRACTORisrequired to provide under the provisionsof
thisclause.

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44

44.1

44.2

44.3

44.4

45

45.1

45.2

46

46.1

Liens:
If, at anytimethere should be evidenceorany lienor claim for which theEMPLOYER mighthave
becomeliableandwhichischargeabletotheCONTRACTOR,theEMPLOYERshallhavetherightto
retainoutofanypaymentthendueorthereaftertobecomedueanamountsufficienttocompletely
indemnifytheEMPLOYERagainstsuchlienorclaimandifsuchlienorclaimbevalid,theEMPLOYER
maypayanddischargethesameanddeducttheamountsopaidfromanymoneywhichmaybeor
may become due and payable to the CONTRACTOR. If any lien or claim remain unsettled after all
payments are made, the CONTRACTOR shall refund or pay to the EMPLOYER all money that the
lattermaybecompelledtopayindischargingsuchlienorclaimincludingallcostsandreasonable
expenses.EMPLOYERreservestherighttodothesame.
The EMPLOYER shall have lien on all materials, equipments including those brought by the
CONTRACTORforthepurposeoferection,testingandcommissioningoftheWORK.
The final payment shall not become due until the CONTRACTOR delivers to the ENGINEERIN
CHARGEacompletereleaseorwaiverofallliensarisingorwhichmayariseoutofhisagreementor
receiptinfullorcertificationbytheCONTRACTORinaformapprovedbyENGINEERINCHARGEthat
all invoices for labour, materials, services have been paid in lien thereof and if required by the
ENGINEERINCHARGE in any case an affidavit that so far as the CONTRACTOR has knowledge or
informationthereleasesandreceiptsincludeallthelabourandmaterialforwhichalien couldbe
filled.
CONTRACTORwillindemnifyandholdtheEMPLOYERharmless,foraperiodoftwoyearsafterthe
issue of FINAL CERTIFICATE, from all liens and other encumbrances against the EMPLOYER on
accountofdebtsorclaimsallegedtobeduefromtheCONTRACTORorhisSUBCONTRACTORtoany
personincludingSUBCONTRACTORandonbehalfofEMPLOYERwilldefendathisownexpense,any
claim or litigation brought against the EMPLOYER or the CONTRACTOR in connection therewith.
CONTRACTORshalldefendorcontestathisownexpenseanyfreshclaimorlitigationbyanyperson
including his SUBCONTRACTOR, till its satisfactory settlement even after the expiry of two years
fromthedateofissueofFINALCERTIFICATE.
Delaysbyemployerorhisauthorizedagents:
In case the CONTRACTOR's performance is delayed due to any act or omission on the part of the
EMPLOYERorhisauthorizedagents,thentheCONTRACTORshallbegivendueextensionoftimefor
thecompletionoftheWORK,totheextentsuchomissiononthepartoftheEMPLOYERhascaused
delayintheCONTRACTOR'sperformanceofhisWORK.
No adjustment in CONTRACT PRICE shall be allowed for reasons of such delays and extensions
grantedexceptasprovidedinTENDERDOCUMENT,wheretheEMPLOYERreservestherighttoseek
indulgenceofCONTRACTORtomaintaintheagreedTimeScheduleofCompletion.Insuchanevent
the CONTRACTOR shall be obliged for working by CONTRACTOR's personnel for additional time
beyond stipulated working hours as also Sundays and Holidays and achieve the completion
date/interimtargets.
Paymentifthecontractisterminated:
If the CONTRACT shall be terminated as per Tender pursuant to Clause no. 29 of GCC, the
CONTRACTOR shall be paid by the EMPLOYER in so far as such amounts or items shall not have
alreadybeencoveredbypaymentsofamountsmadetotheCONTRACTORfortheWORKexecuted

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and accepted by ENGINEERINCHARGE prior to the date of termination at the rates and prices
providedforintheCONTRACTandinadditiontothefollowing:

a) Theamountpayableinrespectofanypreliminaryitems,sofarastheWorkorservicecomprised
thereinhasbeencarriedoutorperformedandanappropriateportionascertifiedbyENGINEER
IN CHARGE of any such items or service comprised in which has been partially carried out or
performed.

b) AnyotherexpenseswhichtheCONTRACTORhasexpendedforperformingtheWORKunderthe
CONTRACT subject to being duly recommended by ENGINEERINCHARGE and approved by
EMPLOYERforpayment,basedondocumentaryevidenceofhishavingincurredsuchexpenses.

46.2

47

47.1

48

48.1

49

49.1

The CONTRACTOR will be further required to transfer the title and provide the following in the
mannerandasdirectedbytheEMPLOYER.

a) Anyandallcompletedworks.

b) Suchpartially completed WORK including drawings,informations andCONTRACTrights as the


CONTRACTOR has specially performed, produced or acquired for the performance of the
CONTRACTOR.
Nowaiverofrights:
NeithertheinspectionbytheEMPLOYERoranyoftheirofficials,employees,oragentsnoranyorder
bytheEMPLOYERforpaymentofmoneyoranypaymentfororacceptanceofthewholeoranypart
oftheWorkbytheEMPLOYERnoranyextensionoftime,noranypossessiontakenbyEMPLOYER
shalloperateasawaiverofanyprovisionoftheCONTRACT,orofanypowerhereinreservedtothe
EMPLOYER, or any right to damages herein provided, nor shall any waiver of any breach in the
CONTRACTbeheldtobeawaiverofanyothersubsequentbreach.
CertificatenottoaffectrightofEmployerandliabilityofContractor:
Nointerimpaymentcertificate(s)issuedbytheEngineerinChargeoftheEMPLOYER,noranysum
paidonaccountbytheEMPLOYER,noranyextensionoftimeforexecutionoftheworkgrantedby
EMPLOYERshallaffectorprejudicetherightsoftheEmployeragainsttheCONTRACTORorrelieve
theCONTRACTORofhisobligationsforthedueperformanceoftheCONTRACT,orbeinterpretedas
approvaloftheWORKdoneoroftheequipmentsuppliedandnocertificateshallcreateliabilityfor
the EMPLOYER to pay for alterations, amendments, variations or additional works not ordered, in
writing, by EMPLOYER or discharge the liability of the CONTRACTOR for the payment of damages
whetherdue,ascertained,orcertifiedornotoranysumagainstthepaymentofwhichheisbound
toindemnifytheEMPLOYER.
Languageandmeasures:
All documents pertaining to the CONTRACT including Specifications, Schedules, Notices,
Correspondence,operatingandmaintenanceInstructions,DRAWINGS,oranyotherwritingshallbe
written in English language. The Metric System of measurement shall be used in the CONTRACT
unlessotherwisespecified.

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50

50.1

50.2

51

51.1

52

52.1

53

53.1

54

54.1

54.2

Transferoftitle:
ThetitleofOwnershipofsuppliesfurnishedbytheCONTRACTORshallnotpassontotheEMPLOYER
forallSuppliestillthesamearefinallyacceptedbytheEMPLOYERafterthesuccessfulcompletionof
PERFORMANCETESTandGUARANTEETESTandissueofFINALCERTIFICATE.
However,theEMPLOYERshallhavethelienonallsuchworksperformedassoonasanyadvanceor
progressivepaymentismadebytheEMPLOYERtotheCONTRACTORandtheCONTRACTORshallnot
subjecttheseworksforuseotherthanthoseintendedunderthisCONTRACT.
Releaseofinformation:
The CONTRACTOR shall not communicate or use in advertising publicity, sales releases or in any
othermedium,photographs,orotherreproductionoftheWorkunderthisCONTRACTordescription
of the site dimensions, quantity , quality or other information, concerning the Work unless prior
writtenpermissionhasbeenobtainedfromtheEMPLOYER.
Brandnames:
ThespecificreferenceintheSPECIFICATIONSanddocumentstoanymaterialbytradename,make
orcataloguenumbershallbeconstruedasestablishingstandardorqualityandperformanceandnot
aslimitedcompetition.However,TENDERERmayofferothersimilarequipmentsprovideditmeets
thespecifiedstandarddesignandperformancerequirements.
Completionofcontract:
Unlessotherwiseterminatedundertheprovisionsofanyotherrelevantclause,thisCONTRACTshall
be deemed to have been completed at the expiration of the PERIOD OF LIABILITY as provided for
undertheCONTRACT.
Spares:
The CONTRACTOR shall furnish to the EMPLOYER all spares required for COMMISSIONING of the
plants, recommendatory and/or mandatory spares, which are required essential by the
manufacturer/supplier. The same shall be delivered at SITE, 3(Three) months before
COMMISSIONING. Also the CONTRACTOR should furnish the manufacturing drawings for fast
wearingspares.
The CONTRACTOR guarantees the EMPLOYER that before the manufacturers of the equipments,
plantsandmachineriesgooutofproductionofsparepartsfortheequipmentfurnishedanderected
byhim,heshallgiveatleasttwelve(12)months'advancenoticetotheEMPLOYER,sothatthelatter
mayorderhisrequirementofsparesinonelot,ifhesodesires.

SECTIONVPerformanceofWork

55

55.1

Executionofwork:
AlltheWorksshallbeexecutedinstrictconformitywiththeprovisionsoftheCONTRACTDocuments
and with such explanatory detailed drawings, specification and instructions as may be furnished
from time to time to the CONTRACTOR by the ENGINEERINCHARGE whether mentioned in the
CONTRACT or not. The CONTRACTOR shall be responsible for ensuring that works throughout are

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executedinthemostsubstantial,properandworkmanlikemannerwiththequalityofmaterialand
workmanship in strict accordance with the SPECIFICATIONS and to the entire satisfaction of the
ENGINEERINCHARGE. The CONTRACTOR shall provide all necessary materials equipment labour
etc. for execution and maintenance of WORK till completion unless otherwise mentioned in the
CONTRACT.

56

56.1

57

57.1

57.2

58

58.1

59

59.1

59.2

59.3

Coordinationandinspectionofwork:
The coordination and inspection of the daytoday work under the CONTRACT shall be the
responsibilityoftheENGINEERINCHARGE.Thewritteninstructionregardinganyparticularjobwill
normally be passed by the ENGINEERINCHARGE or his authorized representative. A work order
book will be maintained by the CONTRACTOR for each sector in which the aforesaid written
instructions will be entered. These will be signed by the CONTRACTOR or his authorized
representativebywayofacknowledgementwithin12hours.
Workinmonsoonanddewatering:
Unlessotherwisespecifiedelsewhereinthetender,theexecutionoftheWORKmayentailworking
inthemonsoonalso.TheCONTRACTORmustmaintainaminimumlabourforceasmayberequired
forthejobandplanandexecutetheconstructionanderectionaccordingtotheprescribedschedule.
Noextraratewillbeconsideredforsuchworkinmonsoon.
During monsoon and other period, it shall be the responsibility of the CONTRACTOR to keep the
constructionworksitefreefromwaterathisowncost.
WorkonSundaysandHolidays:
ForcarryingoutWorkonSundays,andHolidays,theCONTRACTORwillapproachtheENGINEERIN
CHARGE or his representative at least two days in advance and obtain permission in writing. The
CONTRACTORshallobservealllabourlawsandotherstatutoryrulesandregulationsinforce.Incase
ofanyviolationsofsuchlaws,rulesandregulations,consequenceifany,includingthecostthereto
shallbeexclusivelybornebytheCONTRACTORandtheEMPLOYERshallhavenoliabilitywhatsoever
onthisaccount.
Generalconditionsforconstructionanderectionwork:
Theworkingtimeatthesiteofworkis48hoursperweek.Overtimeworkispermittedincasesof
needandtheEMPLOYERwillnotcompensatethesame.Shift working at2or3shiftsperdaywill
becomenecessaryandtheCONTRACTORshouldtakethisaspectintoconsiderationforformulating
hisrates for quotation.Noextra claims will beentertained by theEMPLOYER no this account. For
carryingoutworkbeyondworkinghourstheCONTRACTORwillapproachtheENGINEERINCHARGE
orhisauthorizedrepresentativeandobtainhispriorwrittenpermission.
The CONTRACTOR must arrange for the placement of workers in such a way that the delayed
completionoftheWORKoranypartthereofforanyreasonwhatsoeverwillnotaffecttheirproper
employment.TheEMPLOYERwillnotentertainanyclaimforidletimepaymentwhatsoever.
TheCONTRACTORshallsubmittotheEMPLOYER/ENGINEERINCHARGEreportsatregularintervals
regardingthestateandprogressofWORK.ThedetailsandProformaofthereportwillmutuallybe
agreed after the award of CONTRACT. The CONTRACTOR shall provide display boards showing
progressandlabourstrengthsatworksite,asdirectedbytheENGINEERINCHARGE.

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60

60.1

60.2

Alterationsinspecifications,designandextraworks:
TheWORKcoveredunderthisCONTRACThavingtobeexecutedbytheCONTRACTORonalumpsum
firm price/item rate quoted by him, the EMPLOYER will not accept any proposals for changes in
VALUEOFCONTRACTorextensionintimeonaccountofanysuchchangeswhichmayarisetothe
CONTRACTOR's scope of WORK as a result of detailed Engineering and thereafter during the
execution of WORK. The only exception to this will be a case where the EMPLOYER requests in
writing to the CONTRACTOR to upgrade the SPECIFICATIONS or the size of any major pieces of
equipments,plantormachinerybeyondwhatis normallyrequiredtomeetthescopeofWORK as
defined in the CONTRACT DOCUMENT. In such cases, a change order will be initialed by the
CONTRACTORattheappropriatetimefortheEMPLOYER'spriorapprovalgivingthefullbackupdata
fortheirreviewandforfinalsettlementofanyimpactonpricewithin30(thirty)daysthereafter.
The ENGINEERINCHARGE shall have to make any alterations in, omission from, additions to or
substitutions for, the Schedule of Rates, the original specifications, drawings, designs and
instructionsthatmayappeartohimtobenecessaryoradvisableduringtheprogressoftheWORK
andtheCONTRACTOR shallbeboundtocarryoutthesuchaltered/extra/newitemsofWORKin
accordance with any instructions which may be given to him in writing signed by the ENGINEER
INCHARGE, and such alterations, omissions, additions or substitutions shall not invalidate the
CONTRACTandanyaltered,additionalorsubstitutedworkwhichtheCONTRACTORmaybedirected
todointhemannerabovespecifiedaspartoftheWORKshallbecarriedoutbytheCONTRACTOR
on the same conditions in all respects on which he agreed to do the main WORK. The time of
completion of WORK may be extended for the part of the particular job at the discretion of the
ENGINEERINCHARGE,foronlysuchalterations,additionsorsubstitutionsoftheWORK,ashemay
considerasjustandreasonable.

Theratesforsuchadditional,alteredorsubstitutedWORKunderthisclauseshallbeworkedoutin
accordancewiththefollowingprovisions:

I.

ForItemRateContract
a) Iftheratesfortheadditional,altered orsubstitutedWORKare specified intheCONTRACTfor
theWORK,theCONTRACTORisboundtocarryontheadditional,alteredorsubstitutedWORKat
thesameratesasarespecifiedintheCONTRACT.

b) Iftheratesfortheadditional,alteredorsubstitutedWORKarenotspecificallyprovidedinthe
CONTRACTfortheWORK,therateswillbederivedfromtheratesforsimilarclassofWORKas
arespecifiedintheCONTRACTfortheWORK.TheopinionoftheENGINEERINCHARGE,asto
whetherornottheratescanbereasonablysoderivedfromtheitemsinthisCONTRACTwillbe
finalandbindingontheCONTRACTOR.

c) Iftheratesforthealtered,additionalorsubstitutedWORKcannotbedeterminedinthemanner
specifiedinsubclause(s)and(b)above,thentheCONTRACTORshall,within7daysofthedate
ofreceiptofordertocarryouttheWORK,informtheENGINEERINCHARGEoftherateswhichit
is his intention to charge for such class of WORK, supported by analysis of the rate or rates
claimed, and the ENGINEERINCHARGE shall determine the rate or rates on the basis of the
prevailing market rates, labourcostat scheduleof labour rates plus 10% tocovercontractor's
supervision, overheads and profit and pay the CONTRACTOR accordingly. The opinion of the
ENGINEER INCHARGE as to current market rates of materials and the quantum of labour
involvedperunitofmeasurementwillbefinalandbindingontheCONTRACTOR.

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d) Wheretheitemofworkwillbeexecutedthroughnominatedspecialistagencyasapprovedby
theENGINEERINCHARGE,thentheactualamountpaidtosuchnominatedagencysupportedby
documentary evidence and as certified by ENGINEERINCHARGE shall be considered plus 10%
(tenpercent)tocoverallcontingencies,overhead,profitstoarriveattherates.

e) Provisions contained in the Subclause (a) & (d) above shall, however, not apply for the
following:

Where the value of additions of new items together with the value of alterations,
additions/deletionsorsubstitutionsdoesnotexceedbyorisnotlessthanplus/minus(+_)25%of
theVALUE OFCONTRACT.Theitemrates intheScheduleofRates shallholdgoodforallsuch
variations between the above mentioned limits, irrespective of any increase/decrease of
quantitiesintheindividualitemsofScheduleofRates.

Where the value of addition of new items together with the value of alterations,
additions/deletionsorsubstitutionsreducesmorethan25%ofthecontractvaluebutiswithin
thefollowinglimitsthetenderershallbepaidcompensationfordecreaseinthevalueofwork,
asfollows:
S.No.
a)

b)

II.

61

61.1

RangeofVariation

Percentage compensation for decrease in


thevalueofworkintherespectiverange.

No increase and/or decrease shall be


Beyond (+) 25% upto & inclusive
applicable for the Schedule of Rates (The
of(+)50%
ratesquotedforthisincreaseshallbevalid).
For reduction beyond 25% contractor shall
becompensatedbyanamountequivalentto
10%ofthereductioninvalueofthecontract
Beyond () 25% upto & inclusive
as awarded. For example if the actual
of()50%
contractvalueis70%ofawardedvaluethen
compensation shall be 10% of (7570) i.e.
0.5%ofawardedcontractvalue.

ForLumpsumContracts
CONTRACTORshall,within7daysofthedateofreceiptofordertocarryouttheWORK,informthe
ENGINEERINCHARGE of the rates which it is his intention to charge for such class of WORK,
supported by analysis of the rate or rates claimed, and the ENGINEERINCHARGE shall determine
therateorratesonthebasisoftheprevailingmarketrates,labourcostatscheduleoflabourrates
plus 10% to cover contractor's supervision, overheads and profit and pay the CONTRACTOR
accordingly.TheopinionoftheENGINEERINCHARGEastocurrentmarketratesofmaterialsand
the quantum of labour involved per unit of measurement will be final and binding on the
CONTRACTOR.

Drawingstobesuppliedbytheemployer
The drawings attached with tender are o0nly for the general guidance to the CONTRACTOR to
enable him to visualize the type of work contemplated and scope of work involved. The
CONTRACTORwillbedeemedtohavestudiedtheDRAWINGSandformedanideaabouttheWORK
involved.

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61.2

61.3

62

62.1

62.2

DetailedworkingdrawingsonthebasisofwhichactualexecutionoftheWORKistoproceed,willbe
furnishedfromtimetotimeduringtheprogressofthework.TheCONTRACTORshallbedeemedto
havegonethroughtheDRAWINGSsuppliedtohimthoroughlyandcarefullyandinconjunctionwith
allotherconnecteddrawingsandbringtothenoticeoftheENGINEERINCHARGEdiscrepancies,if
any,thereinbeforeactuallycarryingouttheWork.
Copies of all detailed working drawings relating to the WORK shall be kept at the CONTRACTOR's
officeonthesiteandshallbemadeavailabletotheENGINEERINCHARGEatanytimeduringthe
CONTRACT. The drawings and other documents issued by the EMPLOYER shall be returned to the
EMPLOYERoncompletionoftheWORK.
Drawingstobesuppliedbythecontractor:
The drawings/date which are to be furnished by the CONTRACTOR are enumerated in the special
conditionsofcontract,andshallbefurnishedwithinthespecifiedtime.
Where approval/review of drawings before manufacture/ construction/fabrication has been
specified, it shall be CONTRACTOR's responsibility to have these drawings prepared as per the
directions of ENGINEERINCHARGE and got approved before proceeding with
manufacture/construction /fabrication as the case may be. Any change that may have become
necessary in these drawings during the execution of the work shall have to be carried out by the
CONTRACTOR to the satisfaction of ENGINEERINCHARGE at no extra cost. All final drawings shall
bear the certification stamp as indicated below duly signed by both the CONTRACTOR and
ENGINEERINCHARGE.

"Certifiedtruefor___________________________________(NameofWork)

AgreementNo.___________________________________________________

Signed:_________________
(CONTRACTOR)

62.3

62.4

63

63.1

63.2

_______________________
(ENGINEERINCHARGE)

TheDRAWINGSsubmittedbytheCONTRACTORshallbereviewedbytheENGINEERINCHARGEas
far as practicable within 3 (Three) weeks and shall be modified by the CONTRACTOR, if any
modificationsand/orcorrectionsarerequiredbytheENGINEERINCHARGE.TheCONTRACTORshall
incorporatesuchmodificationsand/orcorrectionsandsubmitthefinaldrawingsforapproval.Any
delaysarisingoutoffailurebytheCONTRACTORtorectifythedrawingingoodtimeshallnotalter
theContractCompletionTime.
Asbuiltdrawingsshowingallcorrections,adjustmentsetc.shallbefurnishedbytheCONTRACTORin
sixcopiesandonetransparentforrecordpurposedtotheEMPLOYER.
Settingoutworks:
TheENGINEERINCHARGEshall furnishthe CONTRACTOR with onlythe fourcornersof theWorks
site and a level bench mark and the CONTRACTOR shall set out the Works and shall provide an
efficientstaffforthepurposeandshallbesolelyresponsiblefortheaccuracyofsuchsettingout.
TheCONTRACTORshallprovide,fixandberesponsibleforthemaintenanceofallstakes,templates,
levelmarks,profilesandothersimilarthingsandshalltakeallnecessaryprecautionstopreventtheir
removalordisturbanceandshallberesponsiblefortheconsequenceofsuchremovalordisturbance

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shouldthesametakeplaceandfortheirefficientandtimelyreinstatement.TheCONTRACTORshall
also be responsible for the maintenance of all existing survey marks, boundary marks, distance
marks and center line marks, either existing or supplied and fixed by the CONTRACTOR. The work
shallbesetouttothesatisfactionoftheENGINEERINCHARGE.Theapprovalthereofjoiningwith
the CONTRACTOR by the ENGINEER INCHARGE in setting out the work, shall not relieve the
CONTRACTORofanyofhisresponsibility.

63.3

63.4

63.5

64

64.1

65

65.1

65.2

65.3

BeforebeginningtheWorks,theCONTRACTORshallathisowncost,provideallnecessaryreference
andlevelposts,pegs,bamboos,flags,rangingrods,stringsandothermaterialsforproperlayoutof
the works in accordance with the schemes for bearing marks acceptable to the ENGINEERIN
CHARGE. The center, longitudinal or face lines and cross lines shall be marked by means of small
masonrypillars.Eachpillarshallhavedistinctmarkatthecentretoenabletheodolitetobesetover
it. No work shall be started until all these points are checked and approved by the ENGINEERIN
CHARGEinwritingbutsuchapprovalshallnotrelievetheCONTRACTORofanyofhisresponsibilities.
The CONTRACTOR shall also provide all labour, material and other facilities, as necessary, for the
propercheckingoflayoutandinspectionofthepointsduringconstruction.
PillarsbearinggeodeticmarkslocatedatthesitesofunitsofWORKSunderconstructionshouldbe
protectedandfencedbytheCONTRACTOR.
OncompletionofWORK,theCONTRACTORmustsubmitthegeodeticdocumentsaccordingtowhich
theWORKwascarriedout.
Responsibilityforlevelandalignment:
The CONTRACTOR shall be entirely and exclusively responsible for the horizontal and vertical
alignment, the levels and correctness of every part of the WORK and shall rectify effectively any
errorsorimperfectionstherein,suchrectificationsshallbecarriedoutbytheCONTRACTOR,athis
owncost,wheninstructionsareissuedtothateffectbytheENGINEERINCHARGE.
Materialstobesuppliedbycontractor:
The CONTRACTOR shall procure and provide within the VALUE OF CONTRACT the whole of the
materialsrequiredfortheconstructionincludingsteels,cementandotherbuildingmaterials,tools,
tackles,constructionplantandequipmentforthecompletionandmaintenanceoftheWORKexcept
the materials which will be issued by the EMPLOYER and shall make his own arrangement for
procuring such materials and for the transport thereof. The EMPLOYER may give necessary
recommendation to the respective authority if so desired by the CONTRACTOR but assumes no
furtherresponsibilityofanynature.TheEMPLOYERwillinsistontheprocurementofmaterialswhich
bearISIstampand/orwhicharesuppliedbyreputedsuppliers.
The CONTRACTOR shall properly store all materials either issued to him or brought by him to the
SITEtopreventdamagesduetorain,wind,directexposuretosun,etc.asalsofromtheft,pilferage,
etc.forproperandspeedyexecutionofhisworks.TheCONTRACTORshallmaintainsufficientstocks
ofallmaterialsrequiredbyhim.
No material shall be dispatched from the CONTRACTOR's stores before obtaining the approval in
writingoftheENGINEERINCHARGE.


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66
Storessuppliedbytheemployer:

66.1 IftheSPECIFICATIONoftheWORKprovidesfortheuseofanymaterialofspecialdescriptiontobe
suppliedfromtheEMPLOYER'sstoresoritisrequiredthattheCONTRACTORshallusecertainstores
to be provided by the ENGINEERINCHARGE, such materials and stores, and price to be charged
there for as hereinafter mentioned being so far as practicable for the convenience of the
CONTRACTOR, but not so as in any way to control the meaning or effect of the CONTRACT, the
CONTRACTOR shall be bound to purchase and shall be supplied such materials and stores as are
fromtimetotimerequiredtobeusedbyhimforthepurposeoftheCONTRACTonly.Thesumsdue
fromtheCONTRACTORforthevalueofmaterialssuppliedbytheEMPLOYERwillberecoveredfrom
therunning account bill on the basis of theactualconsumption ofmaterials in the works covered
and for which the running account bill has been prepared. After the completion of the WORK,
however,theCONTRACTORhastoaccountforthefullquantityofmaterialssuppliedtohimasper
relevantclausesinthisdocument.

66.2 Thevalueofthestores/materialsasmaybesuppliedtotheCONTRACTORbytheEMPLOYERwillbe
debitedtotheCONTRACTOR'saccountattheratesshowninthescheduleofmaterialsandifthey
are not entered in the schedule, they will be debited at cost price, which for the purpose of the
CONTRACT shall include the cost of carriage and all other expenses whatsoever such as normal
storage supervision charges which shall have been incurred in obtaining the same at the
EMPLOYER'sstores.AllmaterialssosuppliedtotheCONTRACTORshallremaintheabsoluteproperty
oftheEMPLOYERandshallnotberemovedonanyaccountfromtheSITEoftheWORK,andshallbe
atalltimesopenforinspectiontotheENGINEERINCHARGE.Anysuchmaterialsremainingunused
atthetimeofthecompletionorterminationoftheCONTRACTshallbereturnedtotheEMPLOYER's
stores or at a place as directed by the ENGINEERINCHARGE in perfectly good condition at
CONTRACTOR'scost.

67
Conditionsforissueofmaterials:

67.1 i) MaterialsspecifiedastobeissuedbytheEMPLOYERwillbesuppliedtotheCONTRACTORbythe
EMPLOYERformhisstores.ItshallberesponsibilityoftheCONTRACTORtotakedeliveryofthe
materialsandarrangeforitsloading,transportandunloadingattheSITEofWORK athisown
cost. The materials shall be issued between the working hours and as per the rules of the
EMPLOYERasframedfromtimetotime.

ii) TheCONTRACTORshallbearallincidentalchargesforthestorageandsafecustodyofmaterials
atsiteafterthesehavebeenissuedtohim.

iii) Materials specified as to be issued by the EMPLOYER shall be issued in standard sizes as
obtainedfromthemanufacturers.

iv) The CONTRACTOR shall construct suitable Godowns at the SITE of WORK for storing the
materialssafeagainstdamagebyrain,dampness,fire,theftetc.Heshallalsoemploynecessary
watchandwardestablishmentforthepurpose.

v) ItshallbedutyoftheCONTRACTORtoinspectthematerialssuppliedtohimatthetimeoftaking
delivery and satisfy himself that they are in good condition. After the materials have been
deliveredbytheEMPLOYER,itshallbetheresponsibilityoftheCONTRACTORtokeepthemin
good condition and if the materials are damaged or lost, at any time, they shall be repaired
and/or replaced by him at his own cost according to the instructions of the ENGINEERIN
CHARGE.

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vi) TheEMPLOYERshallnotbeliablefordelayinsupplyornonsupplyofanymaterialswhichthe
EMPLOYERhasundertakentosupplywheresuchfailureordelayisduetonaturalcalamities,act
ofenemies,transportandprocurementdifficultiesandanycircumstancesbeyondthecontrolof
theEMPLOYER.Innocase,theCONTRACTORshallbeentitledtoclaimanycompensationorloss
sufferedbyhimonthisaccount.

vii)It shall be responsibility of the CONTRACTOR to arrange in time all materials required for the
WORK other than those to be supplied by the EMPLOYER. If, however, in the opinion of the
ENGINEERINCHARGE the execution of the WORK is likely to be delayed due to the
CONTRACTOR'sinabilitytomakearrangementsforsupplyofmaterialswhichnormallyhehasto
arrange for, the ENGINEERINCHARGE shall have the right at his own discretion to issue such
materials, if available with the EMPLOYER or procure the materials from the market or as
elsewhereandtheCONTRACTORwillbe bound to take suchmaterials attheratesdecided by
theENGINEERINCHARGE.

This, however, does not in any way absolve the CONTRACTOR from responsibility of making
arrangementsforthesupplyofsuchmaterialsinpartorinfull,shouldsuchasituationoccurnor
shallthisconstituteareasonforthedelayintheexecutionoftheWORK.

viii)None of the materials supplied to the CONTRACTOR will be utilised by the CONTRACTOR for
manufacturingitemwhichcanbeobtainedassuppliedfromstandardmanufacturerinfinished
form.

ix) The CONTRACTOR shall, if desired by the ENGINEERIN CHARGE, be required to execute an
IndemnityBondintheprescribedformforsafecustodyandaccountingofallmaterialsissuedby
theEMPLOYER.

x) TheCONTRACTORshallfurnishtotheENGINEERINCHARGEsufficientlyinadvanceastatement
showinghisrequirementofthequantitiesofthematerialstobesuppliedbytheEMPLOYERand
thetimewhenthesamewillberequiredbyhimfortheworks,soastoenabletheENGINEERIN
CHARGEtomakenecessaryarrangementsforprocurementandsupplyofthematerial.

xi) Account of the materials issued by the EMPLOYER shall be maintained by CONTRACTOR
indicatingthedailyreceipt,consumptionandbalanceinhand.Thisaccountshallbemaintained
in a manner prescribed by the ENGINEERINCHARGE along with all connected papers viz.
requisitions,issues,etc.,andshallbealwaysavailableforinspectionintheCONTRACTOR'soffice
atSITE.

xii) TheCONTRACTORshouldseethatonlytherequiredquantitiesofmaterialsaregotissued.The
CONTRACTOR shall not be entitled to cartage and incidental charges for returning the surplus
materials, if any, to the storeswherefrom they were issuedor totheplace asdirectedby the
ENGINEERINCHARGE.

xiii)Materials/Equipment(s) supplied by EMPLOYER shall not be utilised for any purpose(s) than
issuedfor.

68

68.1

Materialprocuredwithassistanceofemployer/returnofsurplus:
Notwithstanding anything contained to the contrary in any or all the clauses of this CONTRACT
where any materials for the execution of the CONTRACT are procured with the assistance of the

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69

69.1

70

70.1

71

71.1

72

72.1

73

73.1

EMPLOYER either by issue from EMPLOYER's stock or purchases made under order or permits or
licenses issued by Government, the CONTRACTOR shall hold the said materials as trustee for the
EMPLOYER and use such materials economically and solely for the purpose of the CONTRACT and
not dispose them off without the permission of the EMPLOYER and return, if required by the
ENGINEERINCHARGE, shall determine having due regard to the condition of the materials. The
priceallowedtotheCONTRACTOR,however,shallnotexceedtheamountchargedtohimexcluding
thestoragecharges,ifany.ThedecisionoftheENGINEERINCHARGEshallbefinalandconclusivein
suchmatters.Intheeventofbreachoftheaforesaidcondition,theCONTRACTORshall,intermsof
thelicenses or permits and/or criminal breach of trust, beliable to compensatethe EMPLOYER at
doublerateoranyhigherrate,intheeventofthosematerialsatthattimehavinghigherrateornot
being available inthe market, then any other ratetobe determinedbythe ENGINEERINCHARGE
andhisdecisionshallbefinalandconclusive.

Materialsobtainedfromdismantling:
IftheCONTRACTORinthecourseofexecutionoftheWORKiscalledupontodismantleanypartfor
reasonsotherthanthosestipulatedinClauses74and77hereunder,thematerialsobtainedinthe
WORKofdismantlingetc.,willbeconsideredastheEMPLOYER'spropertyandwillbedisposedoffto
thebestadvantageoftheEMPLOYER.
Articlesofvaluefound:
Allgold,silverandothermineralsofanydescriptionandallpreciousstones,coins,treasurerelics,
antiquities and other similar things which shall be found in, under or upon the SITE, shall be the
propertyoftheEMPLOYERandtheCONTRACTORshalldulypreservethesametothesatisfactionof
theENGINEERINCHARGEandshallfromtimetotimedeliverthesametosuchpersonorpersons
indicatedbytheEMPLOYER.
Discrepanciesbetweeninstructions:
Shouldanydiscrepancyoccurbetweenthevariousinstructions furnishedtotheCONTRACTOR,his
agentorstafforanydoubtarisesastothemeaningofanysuchinstructionsorshouldtherebeany
misunderstanding between the CONTRACTOR's staff and the ENGINEERIN CHARGE's staff, the
CONTRACTOR shall refer the matter immediately in writing to the ENGINEERINCHARGE whose
decisionthereonshallbefinalandconclusiveandnoclaimforlossesallegedtohavebeencausedby
such discrepancies between instructions, doubts, or misunderstanding shall in any event be
admissible.
Actionwherenospecificationisissued:
In case of any class of WORK for which there is no SPECIFICATION supplied by the EMPLOYER as
mentioned in the Tender Documents such WORK shall be carried out in accordance with Indian
StandardSpecificationsandiftheIndianStandardSpecificationsdonotcoverthesame,theWORK
shouldbecarriedoutasperstandardEngineeringPracticesubjecttotheapprovaloftheENGINEER
INCHARGE.
Inspectionofworks:
The ENGINEERINCHARGE will have full power and authority to inspect the WORK at any time
wherever in progress either on the SITE or at the CONTRACTOR's premises/workshops wherever
situated,premises/workshopsofanyperson,firmorcorporationwhereWORKinconnectionwith

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the CONTRACT may be in hand or where materials are being or are to be supplied, and the
CONTRACTORshallaffordorprocurefortheENGINEERINCHARGEeveryfacilityandassistanceto
carryoutsuchinspection.TheCONTRACTORshall,atalltimeduringtheusualworkinghoursandat
all other time at which reasonable notice of the intention of the ENGINEERIN CHARGE or his
representative to visit the WORK shall have been given to the CONTRACTOR, either himself be
present or receive orders and instructions, or have a responsible agent duly accredited in writing,
presentforthepurpose.OrdersgiventotheCONTRACTOR'sagentshallbeconsideredtohavethe
sameforceasiftheyhadbeengiventotheCONTRACTORhimself.TheCONTRACTORshallgivenot
lessthansevendaysnoticeinwritingtotheENGINEERINCHARGEbeforecoveringuporotherwise
placingbeyond reach of inspection and measurementof anyworkin order thatthe same may be
inspected and measured. In the event of breach of above the same shall be uncovered at
CONTRACTOR'sexpenseforcarryingoutsuchmeasurementorinspection.

73.2

73.3

74

74.1

74.2

74.3

75

75.1

No material shall be dispatched from the CONTRACTOR's stores before obtaining the approval in
writingoftheEngineerinCharge.TheCONTRACTORistoprovideatalltimeduringtheprogressof
theWORKandthemaintenanceperiod,propermeansofaccesswithladders,gangwaysetc.andthe
necessaryattendancetomoveandadoptasdirectedforinspectionormeasurementsoftheWORby
theENGINEERINCHARGE.
The CONTRACTOR shall make available to the ENGINEERINCHARGE free of cost all necessary
instruments and assistance in checking or setting out of WORK and in the checking of any WORK
madebytheCONTRACTORforthepurposeofsettingoutandtakingmeasurementsofWORK.
Testsforqualityofwork:
All workmanship shall be of the respective kinds described in the CONTRACT DOCUMENTS and in
accordancewiththeinstructionsoftheENGINEERINCHARGEandshallbesubjectedfromtimeto
time to such test at CONTRACTOR's cost as the ENGINEERINCHARGE may direct at the place of
manufactureorfabricationoronthesiteoratalloranysuchplaces.TheCONTRACTORshallprovide
assistance,instruments,labourandmaterialsasarenormallyrequiredforexamining,measuringand
testinganyworkmanshipasmaybeselectedandrequiredbytheENGINEERINCHARGE.
AlltheteststhatwillbenecessaryinconnectionwiththeexecutionoftheWORKasdecidedbythe
ENGINEERINCHARGEshallbecarriedoutatthefieldtestinglaboratoryoftheEMPLOYERbypaying
thecharges asdecidedby theEMPLOYER fromtime to time.In caseof non availabilityoftesting
facility with the EMPLOYER, the required test shall be carried out at the cost of CONTRACTOR at
GovernmentoranyothertestinglaboratoryasdirectedbyENGINEERINCHARGE.
If any tests are required to be carried out in conjunction with the WORK or materials or
workmanshipnotsuppliedbytheCONTRACTOR,suchtestsshallbecarriedoutbytheCONTRACTOR
as per instructions of ENGINEERINCHARGE and cost of such tests shall be reimbursed by the
EMPLOYER.
Samplesforapproval:
The CONTRACTOR shall furnish to the ENGINEERINCHARGE for approval, when requested or if
requiredbythespecifications,adequatesamplesofallmaterialsandfinishedtobeusedinthWORK.
SuchsamplesshallbesubmittedbeforetheWORKiscommencedandinampletimetopermittests
andexaminationsthereof.AllmaterialsfurnishedandfinishesappliedinactualWORKshallbefully
equaltotheapprovedsamples.

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76

76.1

77

77.1

78

78.1

79

79.1

Actionandcompensationincaseofbadwork:
If it shall appear to the ENGINEERINCHARGE that any work has been executed with unsound,
imperfect or unskilled workmanship, or with materials of any inferior description, or that any
materialsorarticlesprovidedbytheCONTRACTORfortheexecutionoftheWORKareunsound,orof
a quality inferior to that contracted for, or otherwise not in accordance with the CONTRACT, the
CONTRACTOR shall on demand in writing from the ENGINEERINCHARGE or his authorized
representative specifying the WORK, materials or articles complained of notwithstanding that the
same may havebeen inadvertentlypassed,certified and paid for,forthwith rectifyorremove and
reconstructtheWORKsospecifiedandprovideotherproperandsuitablematerialsorarticlesathis
own cost and in the event of failure to do so within the period specified by the ENGINEERIN
CHARGEinhisdemandaforesaid,theCONTRACTORshallbeliabletopaycompensationattherate
of 1 % (One percent) of the estimated cost of the whole WORK, for every week limited to a
maximum of 10% (ten percent) of the value of the whole WORK, while his failure to do so shall
continue and in the case of any such failure the ENGINEERINCHARGE may on expiry of notice
period rectify or remove and reexecute the WORK or remove and replaced with others, the
materialsorarticlescomplainedoftoasthecasemaybeattheriskandexpenseinallrespectsof
the CONTRACTOR. The decision of the Engineeringincharge as to any question arising under this
clauseshallbefinalandconclusive.
Suspensionofworks:
i) Subject to the provisions of subpara (ii) of this clause, the CONTRACTOR shall, if ordered in
writingbytheENGINEERINCHARGE,orhisrepresentative,temporarilysuspendtheWORKSor
any part thereof for such written order, proceed with the WORK therein ordered to be
suspendeduntil,heshallhavereceivedawrittenordertoproceedtherewith.TheCONTRACTOR
shallnotbeentitledtoclaimcompensationforanylossordamagesustainedbyhimbyreasonof
temporary suspension of the WORKS aforesaid. An extension of time for completion,
correspondingwiththedelaycausedbyanysuchsuspensionoftheWORKSasaforesaidwillbe
grantedtotheCONTRACTORshouldheapplyforthesameprovidedthatthesuspensionwasnot
consequenttoanydefaultorfailureonthepartoftheCONTRACTOR.
ii) IncaseofsuspensionsofentireWORK,orderedinwritingbyENGINEERINCHARGE,foraperiod
ofmorethantwomonths,theCONTRACTORshallhavetheoptiontoterminatetheCONTRACT.
Employermaydopartofwork:
Upon failure of the CONTRACTOR to comply with any instructions given in accordance with the
provisionsofthisCONTRACTtheEMPLOYERhasthealternativeright,insteadofassumingchargeof
entireWORK,toplaceadditionallabourforce,tools,equipmentsandmaterialsonsuchpartsofthe
WORK, as the EMPLOYER may designate or also engage another CONTRACTOR to carry out the
WORK.Insuchcases,theEMPLOYERshalldeductfromtheamountwhichotherwisemightbecome
duetotheCONTRACTOR,thecostofsuchworkandmaterialwithtenpercent(10%)addedtocover
all departmental charges and should the total amount thereof exceed the amount due to the
CONTRACTOR,theCONTRACTORshallpaythedifferencetotheEMPLOYER.
Possessionpriortocompletion:
The ENGINEERINCHARGE shall have the right to take possession of or use any completed or
partiallycompletedWORKorpartoftheWORK.Suchpossessionoruseshallnotbedeemedtobe
anacceptanceofanyworkcompletedinaccordancewiththeCONTRACTagreement.

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IfsuchpriorpossessionorusebytheENGINEERINCHARGEdelaystheprogressofWORK,equitable
adjustmentinthetimeofcompletionwillbemadeandtheCONTRACTagreementshallbedeemed
tobemodifiedaccordingly.

80

80.1

80.2

(Defects liability period) twelve months period of liability from the date of issue of completion
certificate:
TheCONTRACTORshallguaranteetheinstallation/WORKforaperiodof12monthsfromthedateof
completionofWORKascertifiedbytheENGINEERINCHARGEwhichisindicatedintheCompletion
Certificate. Any damage or defect that may arise or lie undiscovered at the time of issue of
CompletionCertificate,connectedinanywaywiththeequipmentormaterialssuppliedbyhimorin
theworkmanship,shallberectifiedorreplacedbytheCONTRACTORathisownexpenseasdeemed
necessarybytheENGINEERINCHARGEorindefault,theENGINEERINCHARGEmaycarryoutsuch
works by other work and deduct actual cost incurred towards labour, supervision and materials
consumablesorotherwiseplus100%towardsoverheads(ofwhichthecertificateofENGINEERIN
CHARGEshallbefinal)fromanysumsthatmaythenbeoratanytimethereafter,becomeduetothe
CONTRACTOR or from his Contract Performance Security, or the proceeds of sale thereof or a
sufficientpartonthereof.
IftheCONTRACTORfeelsthatanyvariationinWORKorinqualityofmaterialsorproportionswould
bebeneficialornecessarytofulfilltheguaranteescalledfor,heshallbringthistothenoticeofthe
ENGINEERINCHARGEinwriting.

If during the period of liability any portion of the WORK/equipment, is found defective and is
rectified/ replaced,theperiod of liability forsuch equipment/portionof WORK shallbeoperative
fromthedatesuchrectification/replacementarecarriedoutandContractPerformanceGuarantee
shall be furnished separately for the extended period of liability for that portion of WORK/
equipment only. Notwithstanding the above provisions the supplier's, guarantees/warrantees for
thereplacedequipmentshallalsobepassedontotheEMPLOYER.

80.3

LIMITATIONOFLIABILITY
Notwithstanding anything contrary contained herein, the aggregate total liability of CONTRACTOR
under the Agreement or otherwise shall be limited to 100% of Agreement / Contract Value.
However,neitherpartyshallbeliabletotheotherpartyforanyindirectandconsequentialdamages,
lossofprofitsorlossofproduction.

81

81.0

81.1

Careofworks:
FromthecommencementtocompletionoftheWORK,theCONTRACTORshalltakefullresponsibility
forthecareforallworksincludingalltemporaryworksandincaseanydamages,lossorinjuryshall
happentotheWORKortoanypartthereofortoanytemporaryworksfromanycausewhatsoever,
shall at his own cost repair and make good the same so that at completion the WORK shall be in
good order and in conformity in every respects with the requirement of the CONTRACT and the
ENGINEERINCHARGE'sinstructions.
DEFECTSPRIORTOTAKINGOVER:
Ifatanytime,beforetheWORKistakenover,theENGINEERINCHARGEshall:


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a) DecidethatanyworksdoneormaterialsusedbytheCONTRACTORorbyanySUBCONTRACTOR
isdefectiveornotinaccordancewiththeCONTRACT,orthattheworksoranyportionthereof
are defective, or do not fulfill the requirements of CONTRACT (all such matters being
hereinafter,called`Defects'inthisclause),and

b) As soon as reasonably practicable, gives to the CONTRACTOR notice in writing of the said
decision, specifying particulars of the defects alleged to exist or to have occurred, then the
CONTRACTORshallathisownexpensesandwithallspeedmakegoodthedefectssospecified.

81.2

IncaseCONTRACTORshallfailtodoso,theEMPLOYERmaytake,atthecostoftheCONTRACTOR,
suchstepsasmayinallcircumstances,bereasonabletomakegoodsuchdefects.Theexpenditure
so incurred by the EMPLOYER will be recovered from the amount due to the CONTRACTOR. The
decision of the ENGINEERINCHARGE with regard to the amount to be recovered from the
CONTRACTOR will be final and binding on the CONTRACTOR. As soon as the WORK has been
completedinaccordancewiththeCONTRACT(exceptinminorrespectsthatdonotaffecttheiruse
forthepurposeforwhichtheyareintendedandexceptformaintenancethereofprovidedinclause
80.1ofGeneralConditionsofContract)andhavepassedthetestsoncompletion,theENGINEERIN
CHARGEshallissueacertificate(hereinaftercalledCompletionCertificate)inwhichheshallcertify
the date on which the WORK have been so completed and have passed the said tests and the
EMPLOYERshallbedeemedtohavetakenovertheWORKonthedatesocertified.IftheWORKhas
beendividedintovariousgroupsintheCONTRACT,theEMPLOYERshallbeentitledtotakeoverany
grouporgroupsbeforetheotherorothersandthereupontheENGINEERINCHARGEshallissuea
CompletionCertificatewhichwill,however,beforsuchgrouporgroupssotakenoveronly.Insuch
aneventifthegroup/section/partsotakenoverisrelated,totheintegratedsystemofthework,
not withstanding date of grant of Completion Certificate for group/ section/ part. The period of
liability in respect of such group/ section/ part shall extend 12 (twelve) months from the date of
completionofWORK.

DEFECTSAFTERTAKINGOVER:
InorderthattheCONTRACTORcouldobtainaCOMPLETIONCERTIFICATEheshallmakegood,with
allpossiblespeed,anydefectarisingfromthedefectivematerialssuppliedbytheCONTRACTORor
workmanshiporanyactoromissionoftheCONTRACTorthatmayhavebeennoticedordeveloped,
aftertheworksorgroupsoftheworkshasbeentakenover,theperiodallowedforcarryingoutsuch
WORK will be normally one month. If any defect be not remedied within a reasonable time, the
EMPLOYERmayproceedtodotheWORKatCONTRACTOR'sriskandexpenseanddeductfromthe
finalbillsuchamountasmaybedecidedbytheEMPLOYER.

If by reason of any default on the part of the CONTRACTOR a COMPLETION CERTIFICATE has not
been issued in respect of any portion of the WORK within one month after the date fixed by the
CONTRACTforthecompletionoftheWORK,theEMPLOYERshallbeatlibertytousetheWORKor
anyportionthereofinrespectofwhichacompletioncertificatehasnotbeenissued,providedthat
theWORKortheportionthereofsousedasaforesaidshallbeaffordedreasonableopportunityfor
completingtheseworksfortheissueofCompletionCertificate.

82

82.1

Guarantee/transferof
For works like waterproofing, acid and alkali resisting materials, guarantee: preconstruction soil
treatment against termite or any other specialized works etc. the CONTRACTOR shall invariably
engage SUBCONTRACTORS who are specialists in the field and firms of repute and such a SUB
CONTRACTOR shall furnish guarantees for their workmanship to the EMPLOYER, through the

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CONTRACTOR.IncasesuchaSUBCONTRACTOR/firmisnotpreparedtofurnishaguaranteetothe
EMPLOYER,theCONTRACTORshallgivethatguaranteetotheEMPLOYERdirectly.

83

83.1

84

84.1

84.2

85

85.1

Trainingofemployer'spersonnel:
TheCONTRACTORundertakestoprovidetrainingtoEngineeringpersonnelselectedandsentbythe
EMPLOYERattheworksoftheCONTRACTORwithoutanycosttotheEMPLOYER.Theperiodandthe
nature of training for the individual personnel shall be agreed upon mutually between the
CONTRACTORandtheEMPLOYER.Theseengineeringpersonnelshallbegivenspecialtrainingatthe
shops,wheretheequipmentwillbemanufacturedand/orintheircollaborator'sworksandwhere
possible, in any other plant where equipment manufactured by the CONTRACTOR or his
collaborators is under installation or test to enable those personnel to become familiar with the
equipmentbeing furnished by theCONTRACTOR. EMPLOYER shallbearonly the to and frofareof
thesaidengineeringpersonnel.
Replacementofdefectivepartsandmaterials:
If during the progress of the WORK, EMPLOYER shall decide and inform in writing to the
CONTRACTOR,thattheCONTRACTORhasmanufacturedanyplantorpartoftheplantunsoundor
imperfect or has furnished plant inferior to the quality specified, the CONTRACTOR on receiving
detailsofsuchdefectsordeficienciesshallathisownexpenseswithin7(seven)daysofhisreceiving
the notice, or otherwise within such time as may be reasonably necessary for making it good,
proceedtoalter,reconstructorremovesuchworkandfurnishfreshequipmentsuptothestandards
of the specifications. In case the CONTRACTOR fails to do so, EMPLOYER may on giving the
CONTRACTOR 7 (seven) day's notice in writing of his intentions to do so, proceed to remove the
portionoftheWORKsocomplainedofandatthecostofCONTRACTOR's,performallsuchworksor
furnish all such equipments provided that nothing in the clause shall be deemed to deprive the
EMPLOYER of or affect any rights under the CONTRACT, the EMPLOYER may otherwise have in
respectofsuchdefectsanddeficiencies.
TheCONTRACTOR'sfullandextremeliabilityunderthisclauseshallbesatisfiedbythepaymentsto
the EMPLOYER of the extra cost, of such replacements procured including erection/installation as
providedforintheCONTRACT;suchextracostbeingtheascertaineddifferencebetweentheprice
paid by the EMPLOYER for such replacements and the CONTRACT price portion for such defective
plants and repayments of any sumpaid by theEMPLOYERtotheCONTRACTOR inrespect ofsuch
defective plant. Should the EMPLOYER not so replace the defective plant the CONTRACTOR's
extreme liability under this clause shall be limited to the repayment of all such sums paid by the
EMPLOYERundertheCONTRACTforsuchdefectiveplant.
Indemnity
IfanyactionisbroughtbeforeaCourt,TribunaloranyotherAuthorityagainsttheEmployeroran
officer or agent of the EMPLOYER, for the failure, omission or neglect on the part of the
CONTRACTORtoperformanyacts,matters,covenantsorthingsundertheCONTRACT,ordamageor
injury caused by the alleged omission or negligence on the part of the CONTRACTOR, his agents,
representativesorhisSUBCONTRACTOR's,orinconnectionwithanyclaimbasedonlawfuldemands
of SUBCONTRACTOR's workmen suppliers or employees, the CONTRACTOR, shall in such cases
indemnifyandkeeptheEMPLOYERand/ortheirrepresentativesharmlessfromalllosses,damages,
expensesordecreesarisingoutofsuchaction.

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86

86.1

Constructionaids,equipments,tools&tackles:
CONTRACTORshallbesolelyresponsibleformakingavailableforexecutingtheWORK,allrequisite
CONSTRUCTION EQUIPMENTS, Special Aids, Barges, Cranes and the like, all Tools, Tackles and
TestingEquipmentandAppliances,includingimportsofsuchequipmentetc.asrequired.Incaseof
import of the same the rates applicable for levying of Custom Duty on such Equipment, Tools, &
Tackles and the duty drawback applicable thereon shall be ascertained by the CONTRACTOR from
the concerned authorities of Government of India. It shall be clearly understood that EMPLOYER
shallnotinanywayberesponsibleforarrangingtoobtainCustomClearanceand/orpaymentofany
dutiesand/ordutydrawbacksetc.forsuchequipmentssoimportedbytheCONTRACTORandthe
CONTRACTORshall be fullyresponsiblefor alltaxes, duties and documentationwithregard tothe
same. Tenderer in his own interest may contact, for any clarifications in the matter, concerned
agencies/Dept./MinistriesofGovt.ofIndia.Allclarificationssoobtainedandinterpretationsthereof
shallbesolelytheresponsibilityoftheCONTRACTOR.

SECTIONVICertificatesandPayments

87

87.1

Scheduleofratesandpayments:
i)CONTRACTOR'SREMUNERATION:
ThepricetobepaidbytheEMPLOYERtoCONTRACTORforthewholeoftheWORKtobedoneand
for the performance of all the obligations undertaken by the CONTRACTOR under the CONTRACT
DOCUMENTS shall be ascertained by the application of the respective Schedule of Rates (the
inclusive nature of which is more particularly defined by way of application but not of limitation,
withthesucceeding subclauseofthis clause)andpaymenttobemadeaccordingly fortheWORK
actually executed and approved by the ENGINEERIN CHARGE. The sum so ascertained shall
(excepting only as and to the extent expressly provided herein) constitute the sole and inclusive
remuneration of the CONTRACTOR under the CONTRACT and no further or other payment
whatsoevershallbeorbecomedueorpayabletotheCONTRACTORundertheCONTRACT.

ii)SCHEDULEOFRATESTOBEINCLUSIVE:
The prices/ratesquoted by theCONTRACTOR shall remain firm tillthe issue of FINAL CERTIFICATE
and shall not besubject to escalation. Schedule of Ratesshallbe deemed toinclude and coverall
costs,expensesandliabilitiesofeverydescriptionandallrisksofeverykindtobetakeninexecuting,
completingandhandingovertheWORKtotheEMPLOYERbytheCONTRACTOR.TheCONTRACTOR
shall be deemed to have known the nature, scope, magnitude and the extent of the WORK and
materials required though the CONTRACT DOCUMENT may not fully and precisely furnish them.
Tenderer'sshallmakesuchprovisionintheScheduleofRatesashemayconsidernecessarytocover
thecostofsuchitemsofWORKandmaterialsasmaybereasonableandnecessarytocompletethe
WORK.TheopinionoftheENGINEERINCHARGEastotheitemsofWORKwhicharenecessaryand
reasonableforCOMPLETIONOFWORKshallbefinalandbindingontheCONTRACTOR,althoughthe
samemaynotbeshownonordescribedspecificallyinCONTRACTDOCUMENTS.

Generalityofthispresentprovisionshallnotbedeemedtocutdownorlimitinanywaybecausein
certaincasesitmayandinothercasesitmaynotbeexpresslystatedthattheCONTRACTORshalldo
or perform a work or supply articles or perform services at his own cost or without addition of
paymentorwithoutextrachargeorwordstothesameeffectorthatitmaybestatedornotstated
thatthesameareincludedinandcoveredbytheScheduleofRates.

iii)SCHEDULEOFRATESTOCOVERCONSTRUCTIONEQUIPMENTS,MATERIALS,LABOURETC.:

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WithoutinanywaylimitingtheprovisionsoftheprecedingsubclausetheScheduleofRatesshallbe
deemed to include and cover the cost of all construction equipment, temporary WORK (except as
providedforherein),pumps,materials,labour,insurance,fuel,consumables,storesandappliances
to be supplied by the CONTRACTOR and all other matters in connection with each item in the
ScheduleofRatesandtheexecutionoftheWORKoranyportionthereoffinished,completeinevery
respectandmaintainedasshownordescribedintheCONTRACTDOCUMENTSorasmaybeordered
inwritingduringthecontinuanceoftheCONTRACT.

iv)SCHEDULEOFRATESTOCOVERROYALTIES,RENTSANDCLAIMS:
TheScheduleofRates(i.e.,VALUEOFCONTRACT)shallbedeemedtoincludeandcoverthecostof
all royalties and fees for the articles and processes, protected by letters, patent or otherwise
incorporatedinorusedinconnectionwiththeWORK,alsoallroyalties,rentsandotherpaymentsin
connection with obtaining materials of whatsoever kind for the WORK and shall include an
indemnitytotheEMPLOYERwhichtheCONTRACTORherebygivesagainstallactions,proceedings,
claims,damages,costsandexpensesarisingfromtheincorporationinoruseontheWORKofany
such articles,processes or materials,octroi or other municipalorlocalBoardCharges, if levied on
materials,equipmentormachineriestobebroughttositeforuseonWORKshallbebornebythe
CONTRACTOR.

v)SCHEDULEOFRATESTOCOVERTAXESANDDUTIES:
NoexemptionorreductionofCustomsDuties,ExciseDuties,SalesTax,SalesTaxonworksContract
quayoranyportdues,transportcharges,stampdutiesorCentralorStateGovernmentorlocalBody
or Municipal Taxes or duties, taxes or charges (from or of any other body), whatsoever, will be
granted or obtained, all of which expenses shall be deemed to be included in and covered by the
Schedule or Rates. The CONTRACTOR shall also obtain and pay for all permits or other privileges
necessarytocompletetheWORK.

vi)SCHEDULEOFRATESTOCOVERRISKSOFDELAY:
TheScheduleofRatesshallbedeemedtoincludeandcovertheriskofallpossibilitiesofdelayand
interference with the CONTRACTOR's conduct of WORK which occur from any causes including
ordersoftheEMPLOYERintheexerciseofhispowerandonaccountofextensionoftimegranted
duetovariousreasonsandforallotherpossibleorprobablecausesofdelay.

vii)SCHEDULEOFRATESCANNOTBEALTERED:
ForWORKunderunitratebasis,noalterationwillbeallowedintheScheduleofRatesbyreasonof
works or any part of them being modified, altered, extended, diminished or committed. The
ScheduleofRatearefullyinclusiveofrateswhichhavebeenfixedbytheCONTRACTORandagreed
tobytheEMPLOYERandcannotbealtered.

ForlumpsumCONTRACTS,thepaymentwillbemadeaccordingtotheWORKactuallycarriedout,for
which purpose an item wise, or work wise Schedule of Rates shall be furnished, suitable for
evaluatingthevalueofWORKdoneandpreparingrunningaccountbill.

Payment for any additional work which is not covered in the Schedule of Rates, shall only be
releasedonissuanceofchangeorder.

88

88.1

Procedureformeasurementandbillingofworkinprogress:
BILLINGPROCEDURE:
FollowingproceduresshallbeadoptedforbillingofworksexecutedbytheCONTRACTOR.


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88.1.1 All measurements shall be recorded in sextuplicate on standard measurement sheets supplied by
EMPLOYERandsubmittedtoEMPLOYER/CONSULTANTforscrutinyandpassing.

88.1.2 EMPLOYER/CONSULTANTshallscrutinizeandcheckthemeasurementsrecordedonthesheetsand
shallcertifycorrectnessofthesameonthemeasurementsheets.

88.1.3 ENGINEERINCHARGEshallpassthebillsaftercarryingoutthecomprehensivechecksinaccordance
withthetermsandconditionsoftheCONTRACTS,within7daysofsubmissionofthebills,complete
inallrespectsandsendthesametotheEmployertoeffectpaymenttotheCONTRACTOR.

88.1.4 GAILshallmakeallendeavortomakepaymentsofundisputedamountofthebillssubmittedbased
onthejointmeasurementswithin15(Fifteen)daysfromthedateofcertificationbytheEngineerin
Charge.

88.1.5 Measurements shall be recorded as per the methods of measurement spelt out in
EMPLOYER/CONSULTANTSPECIFICATIONS/CONTRACTDOCUMENT.EMPLOYER/CONSULTANTshall
be fullyresponsible forcheckingthe measurementsquantitatively and qualitatively as recordedin
theMeasurementBooks/Bills.

88.1.6 Whilepreparingthefinal billsoverallmeasurementswillnotbetaken again.Onlyvolumeofwork


executedsincethelastmeasuredbillalongwithsummaryoffinalmeasurementswillbeconsidered
forthefinalbill.However,adetailedcheckshallbemadeastomissingmeasurementsandincase
thereareanymissingitemsormeasurementsthesameshallberecorded.

88.1.7 COMPUTERISED BILLING SYSTEM: GAIL (India) Limited has introduced Computerized Billing System
wherebywhentheBillsaresubmittedinGAILbyaContractor,areceiptnumberisgenerated.The
ContractorcanknowthestatusoftheBillthroughGAILswebsite.

88.2 SECUREDADVANCEONMATERIAL:Unlessotherwiseprovidedelsewhereinthetender,no`Secured
Advance'onsecurityofmaterialsbroughttositeforexecutionofcontracteditems(s)shallbepaidto
theContractorwhatsoever.

88.3 DISPUTEINMODEOFMEASUREMENT:Incaseofanydisputeastothemodeofmeasurementnot
coveredbytheCONTRACTtobeadoptedforanyitemofWORK,modeofmeasurementasperlatest
IndianStandardSpecificationsshallbefollowed.

88.4 ROUNDINGOFAMOUNTS:IncalculatingtheamountofeachitemduetotheCONTRACTORinevery
certificatepreparedforpayment,sumoflessthan50paiseshallbeomittedandthetotalamounton
eachcertificateshallberoundedofftothenearestrupees,i.e.,sumoflessthan 50paiseshallbe
omittedandsumsof50paiseandmoreuptoonerupeeshallbereckonedasonerupee.

89
Lumpsumintender:

89.1 ThepaymentagainstanyLumpsumitemshallbemadeonlyoncompletionofthatitemasperthe
provisionoftheCONTRACTaftercertificationbyENGINEERINCHARGE.

90
Runningaccountpaymentstoberegardedasadvance:

90.1 All running account payments shall be regarded as payment by way of advance against the final
paymentonlyandnotaspaymentsforWORKactuallydoneandcompletedandshallnotpreclude
therequiringofbad,unsoundandimperfectorunskilledworktoberemovedandtakenawayand

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reconstructed or reerected or be considered as an admission of the due performance of the


CONTRACT,oranypartthereof,inthisrespect,oroftheaccruingofanyclaimbytheCONTRACTOR,
nor shall it conclude, determine or affect in any way the powers of the EMPLOYER under these
conditionsoranyofthemastothefinalsettlementandadjustmentoftheaccountsorotherwise,or
inanyotherwayvaryoraffecttheCONTRACT.ThefinalbillshallbesubmittedbytheCONTRACTOR
within one month of the date of physical completion of the WORK, otherwise, the ENGINEERIN
CHARGE's certificate of the measurement and of total amount payable for the WORK accordingly
shallbefinalandbindingonallparties

91

91.1

91.2

92

92.1

Noticeofclaimsforadditionalpayments:
ShouldtheCONTRACTORconsiderthatheisentitledtoanyextrapaymentforanyextra/additional
WORKSorMATERIALchangeinoriginalSPECIFICATIONScarriedoutbyhiminrespectofWORKhe
shall forthwith give notice in writing to the ENGINEERINCHARGE that he claims extra payment.
SuchnoticeshallbegiventotheENGINEERINCHARGEuponwhichCONTRACTORbasessuchclaims
andsuchnoticeshallcontainfullparticularsofthenatureofsuchclaimwithfulldetailsofamount
claimed. Irrespective of any provision in the CONTRACT to the contrary, the CONTRACTOR must
intimatehisintentiontolodgeclaimontheEMPLOYERwithin10(ten)daysofthecommencement
of happening of the event and quantify the claim within 30 (thirty) days, failing which the
CONTRACTOR will lose his right to claim any compensation/reimbursement/damages etc. or refer
themattertoarbitration.FailureonthepartofCONTRACTORtoputforwardanyclaimwithoutthe
necessaryparticularsasabovewithinthetimeabovespecifiedshallbeanabsolutewaiverthereof.
NoomissionbyEMPLOYERtorejectanysuchclaimandnodelayindealingtherewithshallbewaiver
byEMPLOYERofanyofthisrightinrespectthereof.
ENGINEERINCHARGE shall review such claims within a reasonable period of time and cause to
discharge these in a manner considered appropriate after due deliberations thereon. However,
CONTRACTORshallbeobligedtocarryonwiththeWORKduringtheperiodinwhichhisclaimsare
underconsiderationbytheEMPLOYER,irrespectiveoftheoutcomeofsuchclaims,whereadditional
paymentsforWORKSconsideredextraarejustifiableinaccordancewiththeCONTRACTprovisions,
EMPLOYER shall arrange to release the same in the same manner as for normal WORK payments.
Such oftheextra works soadmittedbyEMPLOYER shall begoverned by allthe terms, conditions,
stipulations andspecificationsasare applicable fortheCONTRACT.The rates forextraworksshall
generallybetheunitratesprovidedforintheCONTRACT.Intheeventunitratesforextraworksso
executedarenotavailableasperCONTRACT,paymentsmayeitherbereleasedondayworkbasisfor
whichdaily/hourlyratesforworkmenandhourlyratesforequipmentrentalshallapply,oronthe
unit rate for WORK executed shall be derived by interpolation/ extrapolation of unit rates already
existing in the CONTRACT. In all the matters pertaining to applicability of rate and admittance of
otherwise of an extra work claim of CONTRACTOR the decision of ENGINEERINCHARGE shall be
finalandbinding.
PaymentofContractor'sbill:
No payment shall be made for works estimated to cost less than Rs.10,000/ till the whole of the
work shall have been completed and a certificate of completion given. But in case of works
estimated to cost more than Rs.10,000/, that CONTRACTOR on submitting the bill thereof be
entitled to receive a monthly payment proportionate to the part thereof approved and passed by
the ENGINEERINCHARGE, whose certificate of such approval and passing of the sum so payable
shall be final and conclusive against the CONTRACTOR. This payment will be made after making
necessary corrections/deductions as stipulated elsewhere in the CONTRACT DOCUMENT for
materials,ContractPerformanceSecurity,taxesetc.


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92.2

92.3

Payment due to the CONTRACTOR shall be made by the EMPLOYER by Account Payee cheque
forwardingthesametoregisteredofficeorthenotifiedofficeoftheCONTRACTOR.Innocasewill
EMPLOYER be responsible if the cheque is mislaid or misappropriated by unauthorized
person/persons. In all cases, the CONTRACTOR shall present his bill duly prereceipted on proper
revenuestamppaymentshallbemadeinIndianCurrency.
IngeneralpaymentoffinalbillshallbemadetoCONTRACTORwithin60daysofthesubmissionof
billonjointmeasurements,aftercompletionofalltheobligationsundertheCONTRACT.

93
Receiptforpayment:

93.1 Receiptforpaymentmadeonaccountofworkwhenexecutedbyafirm,mustbesignedbyaperson
holding due power of attorney in this respect on behalf of the CONTRACTOR, except when the
CONTRACTOR'saredescribedintheirtenderasalimitedcompanyinwhichcasethereceiptsmust
besignedinthenameofthecompanybyoneofitsprincipalofficersorbysomeotherpersonhaving
authoritytogiveeffectualreceiptforthecompany.

94
Completioncertificate:

94.1 APPLICATIONFORCOMPLETIONCERTIFICATE:

When the CONTRACTOR fulfils his obligation under Clause 81.1 he shall be eligible to apply for
COMPLETIONCERTIFICATE.TheENGINEERINCHARGEshallnormallyissuetotheCONTRACTORthe
COMPLETION CERTIFICATE within one month after receiving any application therefore from the
CONTRACTORafterverifyingfromthecompletiondocumentsandsatisfyinghimselfthattheWORK
has been completed in accordancewithand as setoutin theconstruction anderection drawings,
andtheCONTRACTDOCUMENTS.TheCONTRACTOR,afterobtainingtheCOMPLETIONCERTIFICATE,
iseligibletopresentthefinalbillfortheWORKexecutedbyhimunderthetermsofCONTRACT.

94.2 COMPLETIONCERTIFICATE:

Within one month of the completion of the WORK in all respects, the CONTRACTOR shall be
furnishedwithacertificatebytheENGINEERINCHARGEofsuchcompletion,butnocertificateshall
be given nor shall the WORK be deemed to have been executed until all scaffolding, surplus
materials and rubbish is cleared off the SITE completely nor until the WORK shall have been
measured by the ENGINEERINCHARGE whose measurement shall be binding and conclusive. The
WORKSwillnotbeconsideredascompleteandtakenoverbytheEMPLOYER,untilallthetemporary
works,labourandstaffcoloniesareclearedtothesatisfactionoftheENGINEERINCHARGE.

IftheCONTRACTORfailstocomplywiththerequirementsofthisclauseonorbeforethedatefixed
forthecompletionoftheWORK,theENGINEERINCHARGEmayattheexpenseoftheCONTRACTOR
removesuchscaffolding,surplusmaterialsandrubbishanddisposeoffthesameashethinksfitand
cleanoffsuchdirtasaforesaid,andtheCONTRACTORshallforthwithpaytheamountofallexpenses
so incurred and shall have no claim in respect of any such scaffolding or surplus materials as
aforesaidexceptforanysumactuallyrealizedbythesalethereof.

94.3 COMPLETIONCERTIFICATEDOCUMENTS:

For the purpose of Clause 94.0 the following documents will be deemed to form the completion
documents:

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i) ThetechnicaldocumentsaccordingtowhichtheWORKwascarriedout.
ii) Six (6) sets of construction drawings showing therein the modification and correction made
duringthecourseofexecutionandsignedbytheENGINEERINCHARGE.
iii) COMPLETIONCERTIFICATEfor`embedded'and`covered'upwork.
iv) Certificatesoffinallevelsassetoutforvariousworks.
v) CertificatesoftestsperformedforvariousWORKS.
vi) Materialappropriation,StatementforthematerialsissuedbytheEMPLOYERfortheWORKand
list of surplus materials returned to the EMPLOYER's store duly supported by necessary
documents.

95

95.1

96

96.1

97

97.1

Finaldecisionandfinalcertificate:
Upon expiry of the period of liability and subject to the ENGINEERINCHARGE being satisfied that
the WORKS have been duly maintained by the CONTRACTOR during monsoon or such period as
hereinbeforeprovidedinClause80&81andthattheCONTRACTORhasinallrespectdulymadeup
anysubsidenceandperformedallhisobligationsundertheCONTRACT,theENGINEERINCHARGE
shall (without prejudice to the rights of the EMPLOYER to retain the provisions of relevant Clause
hereof)otherwisegiveacertificatehereinreferredtoastheFINALCERTIFICATEtothateffectand
the CONTRACTOR shall not be considered to have fulfilled the whole of his obligations under
CONTRACT until FINAL CERTIFICATE shall have been given by the ENGINEERIN CHARGE
notwithstandinganypreviousentryupontheWORKandtakingpossession,workingorusingofthe
sameoranypartthereofbytheEMPLOYER.
Certificateandpaymentsonevidenceofcompletion:
ExcepttheFINALCERTIFICATE,noothercertificatesorpaymentsagainstacertificateorongeneral
account shall be taken to be an admission by the EMPLOYER of the due performance of the
CONTRACToranypartthereoforofoccupancyorvalidityofanyclaimbytheCONTRACTOR.
Deductionsfromthecontract
Allcosts,damagesorexpenseswhichEMPLOYERmayhavepaidorprice:incurred,whichunderthe
provisions of the CONTRACT, the CONTRACTOR is liable/will be liable, will be claimed by the
EMPLOYER. All such claims shall be billed by the EMPLOYER to the CONTRACTOR regularly as and
when they fall due. Such claims shall be paid by the CONTRACTOR within 15 (fifteen) days of the
receipt of the corresponding bills and if not paid by the CONTRACTOR within the said period, the
EMPLOYERmay,then,deducttheamountfromanymoneysduei.e.,ContractPerformanceSecurity
orbecomingduetotheCONTRACTORundertheCONTRACTormayberecoveredbyactionsoflaw
orotherwise,iftheCONTRACTORfailstosatisfytheEMPLOYERofsuchclaims.

SECTIONVIITaxesandInsurance

98

98.1

Taxes,Duties,Octroietc:
TheCONTRACTOR agrees to and does hereby accept full andexclusive liabilityforthe paymentof
any and all Taxes, Duties, including Excise duty, octroi etc. now or hereafter imposed, increased,
modified, all the sales taxes, duties, Octroi etc. now in force and hereafter increased, imposed or
modified,fromtimetotimeinrespectofWORKSandmaterialsandallcontributionsandtaxesfor
unemployment compensation, insurance and old age pensions or annuities now or hereafter
imposed by any Central or State Government authorities which are imposed with respect to or
covered by the wages, salaries, or other compensations paid to the persons employed by the


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CONTRACTOR and the CONTRACTOR shall be responsible for the compliance of all SUB
CONTRACTORS, with all applicable Central, State, Municipal and local law and regulation and
requirement of any Central, State or local Government agency or authority. CONTRACTOR further
agreestodefend,indemnifyandholdEMPLOYERharmlessfromanyliabilityorpenaltywhichmay
beimposedbytheCentral,StateorLocalauthoritiesbyreasonoranyviolationbyCONTRACTORor
SUBCONTRACTOR of such laws, suits or proceedings that may be brought against the EMPLOYER
arising under, growing out of, or by reason of the work provided for by this CONTRACT, by third
parties,orbyCentralorStateGovernmentauthorityoranyadministrativesubdivisionthereof.Tax
deductionswillbemadeaspertherulesandregulationsinforceinaccordancewithactsprevailing
fromtimetotime.

99

99.1

Salestax/turnovertax:
TenderershouldquoteallinclusivepricesincludingtheliabilityofSalesTax/TurnoverTaxwhether
ontheworkscontractasawholeorinrespectofboughtoutcomponentsusedbytheCONTRACTOR
in execution of the CONTRACT. EMPLOYER shall not be responsible for any such liability of the
CONTRACTORinrespectofthisCONTRACT.

100 Statutoryvariations

100.1 Tenderershouldquotepricesinclusive ofexcisedutyandsalestaxapplicableonfinished product.


Any statutory variations in Excise Duty and sales tax on finished product during the contractual
completion period, shall be to the Employer's account for which the Contractor will furnish
documentary evidence(s) in support of their claims to GAIL. However, any increase in the rate of
these taxes and duties (E.D. and S.T.) beyond the contractual completion period shall be to
Contractor'saccountandanydecreaseshallbepassedontoGAIL.

101 Insurance:

101.1 GENERAL

CONTRACTOR shall at his own expense arrange secure and maintain insurance with reputable
insurancecompaniestothesatisfactionoftheEMPLOYERasfollows:

CONTRACTORathiscostshallarrange,secureandmaintaininsuranceasmaybenecessaryandtoits
fullvalueforallsuchamountstoprotecttheWORKSinprogressfromtimetotimeandtheinterest
ofEMPLOYERagainstallrisksasdetailedherein.Theformandthelimitofsuchinsurance,asdefined
here in together with the under works thereof in each case should be as acceptable to the
EMPLOYER. However, irrespective of work acceptance the responsibility to maintain adequate
insurancecoverageatalltimesduringtheperiodofCONTRACTshallbethatofCONTRACTORalone.
CONTRACTOR's failure in this regard shall not relieve him of any of his responsibilities and
obligations under CONTRACT. Any loss or damage to the equipment, during ocean transportation,
port/custom clearance, inland and port handling, inland transportation, storage, erection and
commissioning till such time the WORK is taken over by EMPLOYER, shall be to the account of
CONTRACTOR.CONTRACTORshallberesponsibleforpreferringofallclaimsandmakegoodforthe
damage or loss by way of repairs and/or replacement of the parts of the Work damaged or lost.
CONTRACTORshallprovidetheEMPLOYERwithacopyofallinsurancepoliciesanddocumentstaken
out by him in pursuance of the CONTRACT. Such copies of document shall be submitted to the
EMPLOYER immediately upon the CONTRACTOR having taken such insurance coverage.
CONTRACTORshallalsoinformtheEMPLOYERatleast60(Sixty)daysinadvanceregardingtheexpiry
cancellationand/orchangesinanyofsuchdocumentsandensurerevalidation/renewaletc.,asmay


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benecessarywellintime.Statutoryclearances,ifany,inrespectofforeignsupplyrequiredforthe
purposeofreplacementofequipmentlostintransitand/orduringerection,shallbemadeavailable
bytheEMPLOYER.CONTRACTORshall,however,beresponsibleforobtainingrequisitelicenses,port
clearancesandotherformalitiesrelatingtosuchimport.Therisksthataretobecoveredunderthe
insuranceshallinclude,butnotbelimitedtothelossordamageinhandling,transit,theft,pilferage,
riot, civil commotion, weather conditions, accidents of all kinds, fire, war risk (during ocean
transportation only) etc. The scope of such insurance shall cover the entire value of supplies of
equipments, plants and materials to be imported from time to time. All costs on account of
insuranceliabilitiescoveredunderCONTRACTwillbetoCONTRACTOR'saccountandwillbeincluded
inVALUEOFCONTRACT.However,theEMPLOYERmayfromtimetotime,duringthecurrencyofthe
CONTRACT,asktheCONTRACTORinwritingtolimittheinsurancecoverageriskandinsuchacase,
the parties to the CONTRACT will agree for a mutual settlement, for reduction in VALUE OF
CONTRACTtotheextentofreducedpremiumamounts.CONTRACTORasfaraspossibleshallcover
insurance with Indian Insurance Companies, including marine Insurance during ocean
transportation.

i) EMPLOYEESSTATEINSURANCEACT:
The CONTRACTOR agrees to and does hereby accept full and exclusive liability for the compliance
with all obligations imposed by the Employee State Insurance Act 1948 and the CONTRACTOR
furtheragreestodefend,indemnifyandholdEMPLOYERharmlessforanyliabilityorpenaltywhich
may be imposed by the Central, State or Local authority by reason of any asserted violation by
CONTRACTORorSUBCONTRACTORoftheEmployees'StateInsuranceAct,1948,andalsofromall
claims,suitsorproceedingthatmaybebroughtagainsttheEMPLOYERarisingunder,growingoutof
orbyreasonsoftheworkprovidedforbythisCONTRACTOR,bythirdpartiesorbyCentralorState
Governmentauthorityoranypoliticalsubdivisionthereof.TheCONTRACTORagreestofillinwith
the Employee's State Insurance Corporation, the Declaration Forms, and all forms which may be
requiredinrespectoftheCONTRACTOR'sorSUBCONTRACTOR'semployees,whoareemployedin
the WORK provided for or those covered by ESI from time to time under the Agreement. The
CONTRACTOR shall deduct and secure the agreement of the SUB CONTRACTOR to deduct the
employee'scontributionasperthefirstscheduleoftheEmployee'sStateInsuranceActfromwages
andaffixtheEmployeesContributionCardatwagespaymentintervals.TheCONTRACTORshallremit
and secure the agreement of SUBCONTRACTOR to remit to the State Bank of India, Employee's
State Insurance Corporation Account, the Employee's contribution as required by the Act. The
CONTRACTOR agrees to maintain all cards and Records as required under the Act in respect of
employees and payments and the CONTRACTOR shall secure the agreement of the
SUBCONTRACTOR to maintain such records. Any expenses incurred for the contributions, making
contributionsormaintainingrecordsshallbetotheCONTRACTOR'sorSUBCONTRACTOR'saccount.
TheEMPLOYERshallretainsuchsumasmaybenecessaryfromthetotalVALUEOFCONTRACTuntil
theCONTRACTORshallfurnishsatisfactoryproofthatallcontributionsasrequiredbytheEmployees
StateInsuranceAct,1948,havebeenpaid.ThiswillbependingontheCONTRACTORwhentheESI
Actisextendedtotheplaceofwork.

ii) WORKMENCOMPENSATIONANDEMPLOYER'SLIABILITYINSURANCE:
InsuranceshallbeeffectedforalltheCONTRACTOR'semployeesengagedintheperformanceofthis
CONTRACT. If any of the work is sublet, the CONTRACTOR shall require the SUBCONTRACTOR to
provideworkman'sCompensationandemployer'sliabilityinsuranceforthelater'semployeesifsuch
employeesarenotcoveredundertheCONTRACTOR'sInsurance.

iii) ACCIDENTORINJURYTOWORKMEN:
TheEMPLOYERshallnotbeliablefororinrespectofanydamagesorcompensationpayableatlaw
in respect or in consequence of any accident or injury to any workman or other person in the

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HRC

Employment of the CONTRACTOR or any SUBCONTRACTOR save and except an accident or injury
resulting from any act or default of the EMPLOYER, his agents or servants and the CONTRACTOR
shall indemnify and keep indemnified the EMPLOYER against all such damages and compensation
(save and except and aforesaid) and against all claims, demands, proceeding, costs, charges and
expenses,whatsoeverinrespectorinrelationthereto.

iv) TRANSITINSURANCE
InrespectofallitemstobetransportedbytheCONTRACTORtotheSITEofWORK,thecostoftransit
insuranceshouldbebornebytheCONTRACTORandthequotedpriceshallbeinclusiveofthiscost.

V) COMPREHENSIVEAUTOMOBILEINSURANCE
This insurance shall be in such a form as to protect the Contractor against all claims for injuries,
disability, disease and death to members of public including EMPLOYERs men and damage to the
property of others arising from the use of motor vehicles during on or off the `site operations,
irrespectiveoftheEmployershipofsuchvehicles.

VI)COMPREHENSIVEGENERALLIABILITYINSURANCE
a) This insurance shall protect the Contractor against all claims arising from injuries, disabilities,
disease or death of member of public or damage to property of others due to any act or
omissiononthepartoftheContractor,hisagents,hisemployees,hisrepresentativesandSub
Contractorsorfromriots,strikesandcivilcommotion.

b) ContractorshalltakesuitableGroupPersonalAccidentInsuranceCoverfortakingcareofinjury,
damage or anyother risks in respectof his Engineers andotherSupervisorystaff whoarenot
coveredunderEmployeesStateInsuranceAct.

c) The policy shall cover third party liability. The third party (liability shall cover the loss/
disablement of human life (person not belonging to the Contractor) and also cover the risk of
damage to others materials/ equipment/ properties during construction, erection and
commissioningatsite.Thevalueofthirdpartyliabilityforcompensationforlossofhumanlifeor
partial/full disablement shall be of required statutory value but not less than Rs. 2 lakhs per
death, Rs. 1.5 lakhs per full disablement and Rs. 1 lakh per partial disablement and shall
neverthelesscoversuchcompensationasmaybeawardedbyCourtbyLawinIndiaandcover
fordamagetoothersequipment/propertyasapprovedbythePurchaser.However,thirdparty
riskshallbemaximumtoRs.10(ten)lakhstodeath.

d) TheContractorshallalsoarrangesuitableinsurancetocoverdamage,loss,accidents,risksetc.,
in respect of all his plant, equipments and machinery, erection tools & tackles and all other
temporaryattachmentsbroughtbyhimatsitetoexecutethework.

e) The Contractor shall take out insurance policy in the joint name of EMPLOYER and Contractor
fromoneormorenationalizedinsurancecompanyfromanybranchofficeatProjectsite.

f) Any such insurance requirements as are hereby established as the minimum policies and
coverage which Contractor must secure and keep in force must be complied with, Contractor
shall at all times be free to obtain additional or increased coverage at Contractors sole
expenses.

vii)ANYOTHERINSURANCEREQUIREDUNDERLAWORREGULATIONSORBYEMPLOYER:


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CONTRACTORshallalsocarryandmaintainanyandallotherinsurance(s)whichhemayberequired
under any laworregulationfromtime to timewithout any extracost to EMPLOYER.He shall also
carryandmaintainanyotherinsurancewhichmayberequiredbytheEMPLOYER.

102 DamagetoPropertyortoanyPersonoranyThirdParty

102.1 i) CONTRACTORshallberesponsibleformakinggoodtothesatisfactionoftheEMPLOYERanyloss
or any damage to structures and properties belonging to the EMPLOYER or being executed or
procuredorbeingprocuredbytheEMPLOYERorofotheragencieswithininthepremisesofall
theworkoftheEMPLOYER,ifsuchlossordamageisduetofaultand/orthenegligenceorwillful
acts or omission of the CONTRACTOR, his employees, agents, representatives or SUB
CONTRACTORs.

ii) TheCONTRACTORshalltakesufficientcareinmovinghisplants,equipmentsandmaterialsfrom
oneplacetoanothersothattheydonotcauseanydamagetoanypersonortothepropertyof
theEMPLOYERoranythirdpartyincludingoverheadandundergroundcablesandintheeventof
anydamageresultingtothepropertyoftheEMPLOYERorofathirdpartyduringthemovement
oftheaforesaidplant,equipmentormaterialsthecostofsuchdamagesincludingeventualloss
of production, operation or services in any plant or establishment as estimated by the
EMPLOYERorascertainedordemandedbythethirdpartyshallbebornebytheCONTRACTOR.
ThirdpartyliabilityriskshallbeRupeesOnelakhforsingleaccidentandlimitedtoRupeesTen
lakhs.

iii) TheCONTRACTORshallindemnifyandkeepstheEMPLOYERharmlessofallclaimsfordamages
to property other than EMPLOYER's property arising under or by reason of this agreement, if
such claims result from the fault and/or negligence or willful acts or omission of the
CONTRACTOR,hisemployees,agents,representativeofSUBCONTRACTOR.

SECTIONVIIILaborLaws

103 Laborlaws:

103.1 i) Nolabourbelowtheageof18(eighteen)yearsshallbeemployedontheWORK.

ii) TheCONTRACTORshallnotpaylessthanwhatisprovidedunderlawtolaborersengagedbyhim
ontheWORK.

iii) The CONTRACTOR shall at his expense comply with all labour laws and keep the EMPLOYER
indemnifiedinrespectthereof.

iv) The CONTRACTOR shall pay equal wages for men and women in accordance with applicable
labourlaws.

v) IftheCONTRACTORiscoveredundertheContractlabour(RegulationandAbolition)Act,heshall
obtainalicensefromlicensingauthority(i.e.officeofthelabourcommissioner)bypaymentof
necessary prescribed fee and the deposit, if any, before starting the WORK under the
CONTRACT.Suchfee/depositshallbebornebytheCONTRACTOR.

vi) The CONTRACTOR shall employ labour in sufficient numbers either directly or through SUB
CONTRACTOR'stomaintaintherequiredrateofprogressandofqualitytoensureworkmanship
ofthedegreespecifiedintheCONTRACTandtothesatisfactionoftheENGINEERINCHARGE.


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vii) The CONTRACTOR shall furnish to the ENGINEERINCHARGE the distribution return of the
number and description, by trades of the work people employed on the works. The
CONTRACTOR shall also submit on the 4th and 19th of every month to the ENGINEERIN
CHARGEatruestatementshowinginrespectofthesecondhalfoftheprecedingmonthandthe
firsthalfofthecurrentmonth(1)theaccidentsthatoccurredduringthesaidfortnightshowing
thecircumstancesunderwhichtheyhappenedandtheextentofdamageandinjurycausedby
them and (2) the number of female workers who have been allowed Maternity Benefit as
providedintheMaternityBenefitAct1961onRulesmadethereunderandtheamountpaidto
them.

viii)TheCONTRACTORshallcomplywiththeprovisionsofthepaymentofWageAct1936,Employee
ProvidentFundAct1952,MinimumWagesAct1948.EmployersLiabilityAct1938.Workmen's
Compensation Act 1923, Industrial Disputes Act 1947, the Maternity Benefit Act 1961 and
Contract Labour Regulation and Abolition Act 1970, Employment of Children Act 1938 or any
modificationsthereoforanyotherlawrelatingtheretoandrulesmadethereunderfromtimeto
time.

ix) The ENGINEERINCHARGE shall on a report having been made by an Inspecting Officer as
definedinContractLabour(RegulationandAbolition)Act1970havethepowertodeductfrom
themoneyduetotheCONTRACTORanysumrequiredorestimatedtoberequiredformaking
goodthelosssufferedbyaworkerorworkersbyreasonofnonfulfillmentoftheConditionsof
theContractforthebenefitofworkers,nonpaymentofwagesorofdeductionsmadefromhis
ortheirwageswhicharenotjustifiedbythetermsoftheContractornonobservanceofthesaid
regulations.

x) TheCONTRACTORshallindemnifytheEMPLOYERagainstanypaymentstobemadeunderand
fortheobservanceoftheprovisionsoftheaforesaidActswithoutprejudicetohisrighttoobtain
indemnityfromhisSUBCONTRACTOR's.IntheeventoftheCONTRACTORcommittingadefault
or breach of any of the provisions of the aforesaid Acts as amended from time to time, of
furnishinganyinformationorsubmittingorfillingandForm/Register/Slipundertheprovisions
of these Acts which is materially incorrect then on the report of the inspecting Officers, the
CONTRACTOR shall without prejudice to any other liability pay to the EMPLOYER a sum not
exceeding Rs.50.00 as Liquidated Damages for every default, breach or furnishing, making,
submitting,fillingmateriallyincorrectstatementasmaybefixedbytheENGINEERINCHARGE
and in the event of the CONTRACTOR's default continuing in this respect, the Liquidated
DamagesmaybeenhancedtoRs.50.00perdayforeachdayofdefaultsubjecttoamaximumof
onepercentoftheestimatedcostoftheWORKputtotender.TheENGINEERINCHARGEshall
deductsuchamountfrombillsorContractPerformanceSecurityoftheCONTRACTORandcredit
the same to the Welfare Fund constitute under these acts. The decision of the ENGINEERIN
CHARGEinthisrespectshallbefinalandbinding.

104 Implementationofapprenticesact,1961:

104.1 TheCONTRACTORshallcomplywiththeprovisionsoftheApprenticesAct,1961andtheRulesand
Ordersissuedthereunderfromtimetotime.Ifhefailstodoso,hisfailurewillbeabreachofthe
CONTRACT and the ENGINEERINCHARGE may, at his discretion, cancel the CONTRACT. The
CONTRACTORshallalsobeliableforanypecuniaryliabilityarisingonaccountofanyviolationbyhim
oftheprovisions,oftheAct.


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105 Contractortoindemnify

105.1 i) TheCONTRACTORshallindemnifytheEMPLOYERandtheemployer:everymember,officeand
employee of the EMPLOYER, also the ENGINEERINCHARGE and his staff against all actions,
proceedings, claims, demands, costs and expenses whatsoever arising out of or in connection
withthemattersreferredtoinClause102.0andelsewhereandallactions,proceedings,claims,
demands,costsandexpenseswhichmaybemadeagainsttheEMPLOYERfororinrespectofor
arisingoutofany failurebytheCONTRACTOR intheperformanceofhisobligationsunder the
CONTRACTDOCUMENT.TheEMPLOYERshallnotbeliablefororinrespectoforarisingoutof
any failure by the CONTRACTOR in the performance of his obligations under the CONTRACT
DOCUMENT.TheEMPLOYERshallnotbeliablefororinrespectofanydemandorcompensation
payablebylawinrespectorinconsequenceofanyaccidentorinjurytoanyworkmenorother
person. In the employment of the CONTRACTOR or his SUBCONTRACTOR the CONTRACTOR
shall indemnify and keep indemnified the EMPLOYER against all such damages and
compensations and against all claims, damages, proceedings, costs, charges and expenses
whatsoeverinrespectthereoforinrelationthereto.

ii) PAYMENTOFCLAIMSANDDAMAGES:
ShouldtheEMPLOYERhavetopayanymoneyinrespectofsuchclaimsordemandsasaforesaid
theamountsopaidandthecostsincurredbytheEMPLOYERshallbechargedtoandpaidbythe
CONTRACTORandtheCONTRACTORshallnotbeatlibertytodisputeorquestiontherightofthe
EMPLOYERtomakesuchpaymentsnotwithstandingthesame,mayhavebeenmadewithoutthe
consentorauthorityorinlaworotherwisetothecontrary.

iii) In every case in which by virtue of the provisions of Section 12, Subsection (i) of workmen's
compensation Act, 1923 or other applicable provision of Workmen Compensation Act or any
other Act, the EMPLOYER is obliged to pay compensation to a workman employed by the
CONTRACTORinexecutionoftheWORK,theEMPLOYERwillrecoverfromtheCONTRACTORthe
amountofthecompensationso paid, andwithoutprejudicetotherightsofEMPLOYERunder
Section12,Subsection(2)ofthesaidact,EMPLOYERshallbeatlibertytorecoversuchamount
oranypartthereofbydeductingitfromtheContractPerformanceSecurityorfromanysumdue
to theCONTRACTORwhetherunder thisCONTRACT or otherwise. The EMPLOYER shall notbe
boundtocontestanyclaimmadeunderSection12,Subsection(i)ofthesaidact,exceptonthe
written request of the CONTRACTOR and upon his giving to the EMPLOYER full security for all
costsforwhichtheEMPLOYERmightbecomeliableinconsequenceofcontestingsuchclaim.

106 Healthandsanitaryarrangementsforworkers:

106.1 In respect of all labour directly or indirectly employed in the WORKS for the performance of the
CONTRACTOR'spartofthisagreement,theCONTRACTORshallcomplywithorcausetobecomplied
with all the rules and regulations of the local sanitary and other authorities or as framed by the
EMPLOYERfromtimetotimefortheprotectionofhealthandsanitaryarrangementsforallworkers.

106.2 TheCONTRACTORshallprovideinthelabourcolonyallamenitiessuchaselectricity,waterandother
sanitary and health arrangements. The CONTRACTOR shall also provide necessary surface
transportationtotheplaceofworkandbacktothecolonyfortheirpersonnelaccommodatedinthe
labourcolony.


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SECTIONIXApplicableLawsandSettlementofDisputes

107 Arbitration:

107.1 Unlessotherwisespecified,thematterswheredecisionoftheEngineerinChargeisdeemedtobe
final andbinding asprovided intheAgreementand the issues/disputeswhich cannot be mutually
resolvedwithinareasonabletime,alldisputesshallbereferredtoarbitrationbySoleArbitrator.The
Employer[GAIL(India)Ltd.]shallsuggestapanelofthreeindependentanddistinguishedpersonsto
thebidder/contractor/supplier/buyer(asthecasemaybe)toselectanyoneamongthemtoactas
theSoleArbitrator.IntheeventoffailureoftheotherpartiestoselecttheSoleArbitratorwithin30
days from the receipt of the communication suggesting the panel of arbitrators, the right of
selection of the sole arbitrator by the other party shall stand forfeited and the EMPLOYER (GAIL)
shall have discretion to proceed with the appointment of the Sole Arbitrator. The decision of
Employer on the appointment of the sole arbitrator shall be final and binding on the parties. The
award of sole arbitrator shall be final and binding on the parties and unless directed/awarded
otherwisebythesolearbitrator,thecostofarbitrationproceedingsshallbesharedequallybythe
parties.TheArbitrationproceedingsshallbeinEnglishlanguageandvenueshallbeNewDelhi,India.
Subject to the above, the provisions of (Indian) Arbitration & Conciliation ACT 1996 and the Rules
framed there under shall be applicable. All matter relating to this contract are subject to the
exclusive jurisdictionof thecourtsituated inthe stateofDelhi. Bidders/suppliers/contractors may
pleasenotethattheArbitration&ConciliationAct1996wasenactedbytheIndianParliamentandis
basedonUnitedNationsCommissiononInternationalTradeLaw(UNCITRALmodellaw),whichwere
prepared after extensive consultation with Arbitral Institutions and centers of International
Commercial Arbitration. The United Nations General Assembly vide resolution 31/98 adopted the
UNCITRALArbitrationruleson15December1976.

107.2 FOR THE SETTLEMENT OF DISPUTES BETWEEN GOVERNMENT DEPARTMENT AND ANOTHER AND
ONE GOVERNMENT DEPARTMENT AND PUBLIC ENTERPRISE AND ONE PUBLIC ENTERPRISE AND
ANOTHERTHEARBITRATIONSHALLBEASFOLLOWS:
"In the event of any dispute or difference between the parties hereto, such dispute or difference
shall be resolved amicably by mutual consultation or through the good offices of empowered
agencies of the Government. If such resolution is not possible, then, the unresolved dispute or
differenceshallbereferredtoarbitrationofanarbitratortobenominatedbySecretary,Department
ofLegalAffairs("LawSecretary")intermsoftheOfficeMemorandumNo.55/3/1/75CF,datedthe
19thDecember1975issuedbytheCabinetSecretariat(DepartmentofCabinetAffairs),asmodified
fromtimetotime.TheArbitrationAct1940(10of1940)shallnotbeapplicabletothearbitration
underthisclause.TheawardoftheArbitratorshallbebindinguponpartiestothedispute.Provided,
however, any party aggrieved by such award may make a further reference for setting aside or
revisionoftheawardtoLawSecretarywhosedecisionshallbindthepartiesfinallyandconclusively.

108 Jurisdiction:
TheCONTRACTshall be governed byandconstructed according to thelaws in forceinINDIA. The
CONTRACTORherebysubmitstothejurisdictionoftheCourtssituatedatDELHIforthepurposesof
disputes,actionsandproceedingsarisingoutoftheCONTRACT,thecourtsatDELHIonlywillhave
thejurisdictiontohearanddecidesuchdisputed,actionsandproceedings.


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SECTIONXSafetyCodes

109 General:

109.1 CONTRACTOR shall adhere to safe construction practice and guard against hazardous, and unsafe
workingconditionsandshallcomplywithEMPLOYER'ssafetyrulesassetforthherein.Priortostart
ofconstruction,CONTRACTORwillbefurnishedcopiesofEMPLOYER's"SafetyCode"forinformation
andguidance,ifithasbeenprepared.

110 Safetyregulations:

110.1 i) Inrespectofalllabour,directlyemployedintheWORKfortheperformanceofCONTRACTOR's
part of this agreement, the CONTRACTOR shall at his own expense arrange for all the safety
provisionsaspersafetycodesofC.P.W.D.,IndianStandardsInstitution.TheElectricityAct,The
MinesActandsuchotheractsasapplicable.

ii) The CONTRACTOR shall observe and abideby all fire and safetyregulationsof the EMPLOYER.
BeforestartingconstructionworkCONTRACTORshallconsultwithEMPLOYER'ssafetyEngineers
orENGINEERINCHARGEandmustmakegoodtothesatisfactionoftheEMPLOYERanylossor
damageduetofiretoanyportionoftheworkdoneortobedoneunderthisagreementorto
anyoftheEMPLOYER'sexistingproperty.

111 Firstaidandindustrialinjuries:

111.1 i) CONTRACTOR shall maintain first aid facilities for its employees and those of its SUB
CONTRACTOR.

ii) CONTRACTORshallmakeoutsidearrangementsforambulanceserviceandforthetreatmentof
industrialinjuries.NamesofthoseprovidingtheseservicesshallbefurnishedtoEMPLOYERprior
to start of construction and their telephone numbers shall be prominently posted in
CONTRACTOR'sfieldoffice.

iii) All critical industrial injuries shall be reported promptly to EMPLOYER, and a copy of
CONTRACTOR'sreportcoveringeachpersonalinjuryrequiringtheattentionofaphysicianshall
befurnishedtotheEMPLOYER.

112 Generalrules:

112.1 Smokingwithinthebatteryarea,tankfarmordocklimitsis strictlyprohibited.Violatorsoftheno


smokingrulesshallbedischargedimmediately.

113 Contractor'sbarricades:

113.1 i) CONTRACTORshallerectandmaintainbarricadesrequiredinconnectionwithhisoperationto
guardorprotect:

a) Excavations
b) HoistingAreas.
c) AreasadjudgedhazardousbyCONTRACTOR'sorEMPLOYER'sinspectors.
d) EMPLOYER'sexistingpropertysubjecttodamagebyCONTRACTOR'sOperations.
e) RailRoadunloadingspots.


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ii) CONTRACTOR's employees and those of his SUBCONTRACTOR's shall become acquainted with
EMPLOYER'sbarricadingpracticeandshallrespecttheprovisionsthereof.
iii) Barricadesandhazardousareasadjacentto,butnotlocatedinnormalroutesoftravelshallbe
markedbyredflasherlanternsatnights.

114 Scaffolding:

114.1 i) Suitable scaffolding should be provided for workmen for all works that cannot safely be done
fromthegroundorfromsolidconstructionexceptsuchshortperiodworkascanbedonesafely
fromladders.WhenaladderisusedanextraMazdoorshallbeengagedforholdingtheladder
andiftheladderisusedforcarryingmaterialaswell,suitablefootholdsandhandholdsshallbe
provided on the ladder and the ladder shall be given an inclination not steeper than 1 in 4 (1
horizontaland4vertical).

ii) Scaffoldingorstagingmorethan4metersabovethegroundorfloor,swingsuspendedfroman
overheadsupportorerectedwithstationarysupportshallhaveaguardrailproperlyattached,
bolted, braced and otherwise retarded at least one meter high above the floor or platform of
suchscaffoldingorstagingandextendingalongtheentirelengthoftheoutsideandendsthereof
withonlysuchopenings asmaybenecessaryforthedeliveryof materials.Suchscaffoldingor
stagingshallbesofastenedastopreventitfromswayingfromthebuildingorstructure.

iii) Working platform, gangway and stairway should be so constructed that they should not sag
undulyorunequallyandiftheheightofplatformofthegangwayorthestairwayismorethan4
meters above the ground level or floor level, they should be closely boarded, should have
adequatewidthandshouldbesuitablyfastenedasinii)above.

iv) Everyopeninginthefloorofabuildingorinaworkingplatformshallbeprovidedwithsuitable
meanstopreventthefallofpersonsormaterialsbyprovidingsuitablefencingofrailingwhose
minimumheightsshallbe1meter.

v) Safemeansofaccessshallbeprovidedtoallworkingplatformsandotherworkingplaces,every
laddershallbesecurely fixed.Noportable singleladdershallbeover9metersinlengthwhile
thewidthbetweensiderailsinrungladdershallinnocasebelessthan30cmsforladderupto
andincluding3metersinlength.Forlongerladderthiswidthshouldbeincreased5mmforeach
additionalfootoflength.Uniformstepsspacingshallnotexceed30cms.Adequateprecautions
shallbetakentopreventdangerfromelectricalequipment.Nomaterialsonanyofthesitesor
workshallbesostackedorplacedtocausedangerorinconveniencetoanypersonorpublic.The
CONTRACTORshallalsoprovideallnecessaryfencingandlightstoprotecttheworkersandstaff
fromaccidents,andshallbeboundtobeartheexpensesofdefenseofeverysuit,actionorother
proceedingoflawthatmaybebroughtbyanypersonforinjurysustainedowingtoneglectof
theaboveprecautionsandpayanydamagesandcostswhichmaybeawardedinanysuchsuitor
actionorproceedingtoanysuchpersonorwhichmaywiththeconsentoftheCONTRACTORbe
paidtocompromiseanyclaimbyanysuchperson.

115 Excavationandtrenching:

115.1 Alltrenches1.2metersormoreindepthshallatalltimesbesuppliedwithatleastoneladderfor
each50meterslengthorfractionthereof.Laddershallbeextendedfrombottomofthetrenchesto
atleast1meterabovethesurfaceoftheground.Thesidesofthetrencheswhichare1.5Mindepth
shall be stepped back to give suitable slope or securely heldby timber bracing, soastoavoid the
dangerofsidestocollapse.Theexcavatedmaterialsshallnotbeplacedwithin1.5meteroftheedge


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of the trench or half of the trench width whichever is more. Cutting shall be done from top to
bottom.Undernocircumstancesunderminingorundercuttingshallbedone.

116 Demolition/generalsafety

116.1 i) Beforeanydemolitionworkiscommencedandalsoduringtheprogressofthedemolitionwork

a) All roads and open areas adjacent to the work site shall either be closed or suitably
protected.

b) No electric cable or apparatus which is liable to be a source of danger shall remain


electricallycharged

c) Allpracticalstepsshallbetakentopreventdangertopersonsemployedfromriskoffireor
explosionorflooding.Nofloor,rooforotherpartofthebuildingshallbesooverloadedwith
debrisormaterialsastorenderitunsafe.

ii) AllnecessarypersonalsafetyequipmentasconsideredadequatebytheENGINEERINCHARGE,
should be kept available for the use of the persons employed on the SITE and maintained in
conditionsuitableforimmediateuse,andtheCONTRACTORshalltakeadequatestepstoensure
properuseofequipmentbythoseconcerned.

a) Workersemployedonmixingasphalticmaterials,cementandlimemortarsshallbeprovided
withprotectivefootwearandprotectivegloves.

b) Those engaged in white washing and mixing or stacking or cement bags or any material
whichareinjurioustotheeyesbeprovidedwithprotectivegoggles.

c) Those engaged in welding and cutting works shall be provided with protective face & eye
shield,handgloves,etc.

d) Stonebreakersshallbeprovidedwithprotectivegogglesandprotectiveclothingandseated
atsufficientlysafeintervals.

e) Whenworkersareemployedinsewersandmanholes,whichareinuse,theCONTRACTOR
shall ensure that the manhole covers are opened and are ventilated at least for an hour
beforetheworkersareallowedtogetintothemanholes,andthemanholessoopenedshall
becordonedoffwithsuitablerailingandprovidedwithwarningsignalsorboardtoprevent
accidenttothepublic.

f) TheCONTRACTORshallnotemploymenbelowtheageof18yearsandwomenonthework
ofpaintingwithproductscontainingleadinanyform.Wherevermenabovetheageof18
yearsareemployedontheworkofleadpainting,thefollowingprecautionsshouldbetaken.

1) No paint containing lead or lead product shall be used except in the form of paste or
readymadepaint.

2) Suitablefacemasksshouldbesuppliedforusebytheworkerswhenpaintisappliedin
theformofsprayorasurfacehavingleadpaintdryrubbedandscrapped.


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3) OverallsshallbesuppliedbytheCONTRACTORtotheworkmenandadequatefacilities
shallbeprovidedtoenabletheworkingpainterstowashthemduringandoncessation
ofwork.

iii) When the work is done near any place where there is risk of drowning, all necessary safety
equipmentshouldbeprovidedandkeptreadyforuseandallnecessarystepstakenforprompt
rescue of any person in danger and adequate provision should be made for prompt first aid
treatmentofallinjurieslikelytobesustainedduringthecourseofthework.

iv) Useofhoistingmachinesandtacklesincludingtheirattachments,anchorageandsupportsshall
conformtothefollowingstandardsorconditions:

a) Theseshallbeofgoodmechanicalconstruction,soundmaterialsandadequatestrengthand
freefrompatentdefectandshallbekeptingoodworkingorder.

b) Every rope used in hoisting or lowering materials or as means of suspension shall be of


durablequalityandadequatestrengthandfreefrompatentdefects.

c) Everycranedriverorhoistingapplianceoperatorshallbeproperlyqualifiedandnoperson
under the age of 21 years should be in charge of any hoisting machine including any
scaffolding,winchorgivesignalstotheoperator.

d) Incaseofeveryhoistingmachineandofeverychainringhook,shackle,swivel,andpulley
blockusedinhoistingorloweringorasmeansofsuspension,thesafeworkingloadshallbe
ascertainedbyadequatemeans.Everyhoistingmachineandallgearsreferredtoaboveshall
beplainlymarkedwiththesafeworkingloadoftheconditionsunderwhichitisapplicable
and the same shall be clearly indicated. No part of any machine or any gear referred to
aboveinthisparagraphshallbeloadedbeyondsafeworkingloadexceptforthepurposeof
testing.

e) Incaseofdepartmentalmachine,thesafeworkingloadshallbenotifiedbytheENGINEER
INCHARGE. As regards CONTRACTOR's machines, the CONTRACTOR shall notify the safe
working load of the machine to the ENGINEERINCHARGE whenever he brings any
machinerytoSITEofWORKandgetitverifiedbytheEngineerconcerned.

v) Motors, gears, transmission lines, electric wiring and other dangerous parts of hoisting
appliancesshouldbeprovidedwithefficientsafeguards.Hoistingappliancesshouldbeprovided
with such means as to reduce to minimum the accidental descent of the load, adequate
precautions should be taken to reduce the minimum risk of any part or parts of a suspended
load becoming accidentally displaced. When workers are employed on electrical installations
whicharealreadyenergized,insulatingmats,wearingapparel,suchasgloves,sleeves,andboots
as may be necessary should be provided. The workers shall not wear any rings, watches and
carrykeysorothermaterialswhicharegoodconductorsofelectricity.

vi) All scaffolds, ladders and other safety devices mentioned or described herein shall be
maintainedinsafeconditionsandnoscaffolds,ladderorequipmentshallbealteredorremoved
whileitisinuse.Adequatewashingfacilitiesshouldbeprovidedatornearplacesofwork.

vii)These safety provisions should be brought to the notice of all concerned by displaying on a
noticeboardataprominentplaceattheworkspot.Thepersonresponsibleforcomplianceof
thesafetycodeshallbenamedthereinbytheCONTRACTOR.


GAIL

BidDocumentforDetailedOffshoreSurvey
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

HRC

viii)Toensureeffectiveenforcementoftherulesandregulationsrelatingtosafetyprecautions,the
arrangements made by the CONTRACTOR shall be open to inspection by the Welfare Officer,
ENGINEERINCHARGEorsafetyEngineeroftheAdministrationortheirrepresentatives.

ix) NotwithstandingtheaboveclausesthereisnothinginthesetoexempttheCONTRACTORforthe
operations of any other Act or rules in force in the Republic of India. The work throughout
includinganytemporaryworksshallbecarriedoutinsuchamannerasnottointerfereinany
waywhatsoeverwiththetrafficonanyroadsorfootpathatthesiteorinthevicinitytheretoor
anyexistingworkswhetherthepropertyoftheAdministrationorofathirdparty.

In addition to the above, the CONTRACTOR shall abide by the safety code provision as per
C.P.W.D.SafetycodeandIndianStandardSafetyCodefromtimetotime.

117 Careinhandlinginflammablegas:

117.1 The CONTRACTOR has to ensure all precautionary measures and exercise utmost care in handling
the inflammable gas cylinder/inflammable liquids/paints etc. as required under the law and/or as
advisedbythefireAuthoritiesoftheEMPLOYER

118 Temporarycombustiblestructures:

118.1 Temporarycombustiblestructureswillnotbebuiltnearoraroundworksite.

119 Precautionsagainstfire:

119.1 The CONTRACTOR will have to provide Fire Extinguishers, Fire Buckets and drums at worksite as
recommended by ENGINEERINCHARGE. They will have to ensure all precautionary measures and
exercise utmost care in handling the inflammable gas cylinders/ inflammable liquid/ paints etc. as
advised by ENGINEERINCHARGE. Temporary combustible structures will not be built near or
aroundtheworksite.

120 Explosives:

120.1 ExplosivesshallnotbestoredorusedontheWORKorontheSITEbytheCONTRACTORwithoutthe
permissionoftheENGINEERINCHARGEinwritingandthenonlyinthemannerandtotheextentto
whichsuchpermissionisgiven.WhenexplosivesarerequiredfortheWORKtheywillbestoredina
specialmagazinetobeprovidedatthecostoftheCONTRACTORinaccordancewiththeExplosives
Rules.TheCONTRACTORshallobtainthenecessarylicenseforthestorageandtheuseofexplosives
and all operations in which or for which explosives are employed shall be at sole risk and
responsibilityoftheCONTRACTORandtheCONTRACTORshallindemnifytheEMPLOYERagainstany
lossordamageresultingdirectlyorindirectlytherefrom.

121 Minesact:

121.1 SAFETY CODE: The CONTRACTOR shall at his own expense arrange for the safety provisions as
requiredbytheENGINEERINCHARGEinrespectofalllabourdirectlyemployedforperformanceof
theWORKSandshallprovideallfacilitiesinconnectiontherewith.IncasetheCONTRACTORfailsto
makearrangementsandprovidesnecessary facilitiesasaforesaid,theENGINEERINCHARGEshall
beentitledtodosoandrecoverthecoststhereoffromtheCONTRACTOR.


GAIL

BidDocumentforDetailedOffshoreSurvey
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

HRC

121.2 FailuretocomplywithSafetyCodeortheprovisionsrelatingtoreportonaccidentsandtograntof
maternitybenefitstofemaleworkersshallmaketheCONTRACTORliabletopayCompanyLiquidated
Damagesan amountnotexceedingRs.50/ foreachdefaultormateriallyincorrectstatement.The
decisionoftheENGINEERINCHARGEinsuchmattersbasedonreportsfromtheInspectingOfficer
or from representatives of ENGINEERINCHARGE shall be final and binding and deductions for
recoveryofsuchLiquidatedDamagesmaybemadefromanyamountpayabletotheCONTRACTOR
from all the provisions of the Mines Act, 1952 or any statutory modifications or reenactment
thereofthetimebeinginforceandanyRulesandRegulationsmadethereunderinrespectofallthe
persons employed by him under this CONTRACT and shall indemnify the EMPLOYER from and
against any claim under the Mines Act or the rules and regulations framed there under by or on
behalfofanypersonsemployedbyhimorotherwise.

122 Preservationofplace:

122.1 The CONTRACTOR shall take requisite precautions and use his best endeavors to prevent any
riotousorunlawful behaviorbyoramongsthisworkerandothersemployedortheworksandfor
the preservation of peace and protection of the inhabitants and security of property in the
neighborhoodoftheWORK.IntheeventoftheEMPLOYERrequiringthemaintenanceofaSpecial
PoliceForceatorinthevicinityofthesiteduringthetenureofworks,theexpensesthereofshallbe
borne by the CONTRACTOR and if paid by the EMPLOYER shall be recoverable from the
CONTRACTOR.

123 Outbreakofinfectiousdiseases:

123.1 TheCONTRACTORshallremovefromhiscampsuchlabourandtheirfacilitieswhorefuseprotective
inoculation and vaccination when called upon to do so by the ENGINEERINCHARGE's
representative.ShouldCholera,PlagueorotherinfectiousdiseasesbreakouttheCONTRACTORshall
burnthehuts,beddings,clothesandotherbelongingsorusedbytheinfectedpartiesandpromptly
erect new huts on healthy sites as required by the ENGINEERINCHARGE failing which within the
timespecifiedintheEngineer'srequisition,theworkmaybedonebytheEMPLOYERandthecost
thereofrecoveredfromtheCONTRACTOR.

124 Useofintoxicants:

124.1 The unauthorized sale of spirits or other intoxicants, beverages upon the work in any of the
buildings, encampments or tenements owned, occupied by or within the control of the
CONTRACTORoranyofhisemployeeisforbiddenandtheCONTRACTORshallexercisehisinfluence
andauthoritytotheutmostextenttosecurestrictcompliancewiththiscondition.

Inadditiontotheabove,theCONTRACTORshallabidebythesafetycodeprovisionasperC.P.W.D.
safetycodeandIndianStandardCodeframedfromtimetotime.

BidDocumentforDetailedOffshoreSurvey
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

GAIL

HRC

SECTIONIV

SPECIALCONDITIONSOFCONTRACT(SCC)


GAIL

1.0
2.0
3.0
4.0
5.0
6.0
7.0
8.0
9.0
10.0
11.0
12.0
13.0
14.0
15.0
16.0
17.0
18.0
19.0
20.0
21.0
22.0
23.0
24.0
25.0
26.0
27.0
28.0

BIDDOCUMENTFORDETAILEDOFFSHORESURVEYFORREROUTING
OFURANTHALPIPELINEPROJECTACROSSDHARAMTARCREEK
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

HRC

CONTENTS
GENERAL
SCOPEOFWORK
TIMEOFCOMPLETION
INCOMETAXANDCORPORATETAX
STATUTORYVARIATIONSINTAXESANDDUTIES
PROVIDENTFUNDACT
TERMSOFPAYMENT
ABNORMALLYHIGHRATEDITEMS
INSURANCE
TESTSANDINSPECTIONOFWORKS
FINALINSPECTION
FIRMPRICE
QUALITYASSURANCESYSTEMS
SURVEYEQUIPMENT&SITEORGANISATION
COMPLETIONDOCUMENTS
RESOLUTIONSOFDISPUTEBETWEENTWOPSU's/APUBLICSECTORENTERPRISES&AGOVT.DEPT.
WRONGINFORMATION
ADDITIONALWORKS/EXTRAWORKS
PRICEREDUCTIONSCHEDULE
REBATE(IFANY)
DEFECTLIABILITYPERIOD
LABOURLICENCE
OVERALLPROJECTSCHEDULE
RESPONSIBILITYOFCONTRACTOR
MEASUREMENTOFWORK
HEALTH,SAFETYANDENVIRONMENT(HSE),MANAGEMENT
BONUSFOREARLYCOMPLETION
STATUTORYAPPROVALS
APPENDIXITOSCCPAYMENTTERMS
APPENDIXIITOSCCTIMESCHEDULE


GAIL

BIDDOCUMENTFORDETAILEDOFFSHORESURVEYFORREROUTING
OFURANTHALPIPELINEPROJECTACROSSDHARAMTARCREEK
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

HRC

1.0
GENERAL

1.1.1 SpecialConditionofContractshallbereadinConjunctionwiththeGeneralConditionsofContract,
specificationofwork,Drawingandanyotherdocumentsformingpartofthiscontractwhereverthe
contextsorequires.

1.1.2 Where any portion of the General Condition of Contract is repugnant, to or at variance with any
provisionsoftheSpecialConditionsofContract,unlessadifferentintentionappears,theprovisions
of the Special Conditions of Contract shall be deemed to override the provisions of the General
ConditionofContractandshalltotheextentofsuchrepugnancy,orvariations,prevail.

1.1.3 Wherever it is mentioned in the specifications that the Contractor shall perform certain work or
providecertainfacilities,itisunderstoodthatthecontractorshalldosoathiscostandthevalueof
contractshallbedeemedtohaveincludedcostofsuchperformanceandprovisions,somentioned.

1.1.4 In case of an irreconcilable conflict between Indian and other applicable standards, General
ConditionsofContract,SpecialConditionsofContract,Specifications,DrawingsorScheduleofRates,
thefollowingshallprevailtotheextentofsuchirreconcilableconflictinorderofprecedence.

i) Letterofacceptance
ii) Faxofacceptance
iii) ScheduleofRatesasenclosurestoLetterofacceptance
iv) Job/ParticularSpecifications
v) Drawings
vi) Technical/MaterialSpecifications
vii)InstructiontoBidders
viii)SpecialConditionsofContract
ix) GeneralConditionsofContract
x) IndianStandards
xi) OtherApplicableStandards.

1.1.6 It will be Contractor's responsibility to bring to the notice of Engineerincharge any irreconcilable
conflictinthecontractdocumentsbeforestartingthework(s)ormakingthesupplywithreference
whichtheconflictexists.

2.0
SCOPEOFWORK
The scope of work is described separately at SectionV of the bidding document. It is however,
explicitlyunderstoodthatthescopeasdescribedisnotlimiting,insofarastheresponsibilitiesofthe
contractorareconcernedandshallinclude,interalia,carryingoutanyandallworksandproviding
anyorallfacilitiesasarerequiredtocompletetheworkinallrespect.

3.0
TIMEOFCOMPLETION

3.1
TheworkshallbeexecutedstrictlyasperTimeSchedulementionedinAppendixIItoSCCofbidding
document. Theperiod of completion given includesthetime requiredfor mobilization ifanyin all
respectstotheentiresatisfactionoftheEngineerincharge.

3.2
A joint programme of execution of work will be prepared by the Contractor in consultation with
Engineerincharge.Thisprogrammewilltakeintoaccountthetimeofcompletionmentionedabove.


GAIL

3.3

3.4

3.5

4.0

4.1

4.2

5.0

5.1

5.2

5.3

6.0

6.1

6.2

6.3

6.4

BIDDOCUMENTFORDETAILEDOFFSHORESURVEYFORREROUTING
OFURANTHALPIPELINEPROJECTACROSSDHARAMTARCREEK
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

HRC

Monthly/weekly programme will be drawn up by Engineerincharge jointly with the contractor


based on requirement. The Contractorshall scrupulously adhere to these Targets/Programmed by
deploying adequate personnel, in good time to achieve the targets set out in the weekly and
monthly programme. In all matters concerning the extent of targets set out and Monthly/weekly
achievements,thedecisionoftheEngineerinchargeshallbefinalandbindingonthecontractor.
If the contractor fails to achieve the target progress schedule of each month as mentioned in the
biddingdocument,theowneratitsoptionmayterminatethecontractascontractorsdefaultand
gettheworkcompletedfromothersourcesatcontractorsriskandcost.
ContractorshallgiveDailyProgressReportofworkdoneonpreviousdayinthePerformaprescribed
byEIC.
INCOMETAXANDCOPORATETAX
IncomeTaxdeductionsshallbemadefromallpaymentsmadetotheContractoraspertherulesand
regulationsinforceinaccordancewiththeIncomeTaxActprevailingfromtimetotime.
Corporatetaxliabilityifanyshallbeoncontractorsaccount.
STATUTORYVARIATIONINTAXESANDDUTIES
All duties, taxes ,fees, charges , expenses ,etc except where otherwise expressly provided in the
contract,asmaybelevied/imposedinconsequenceofexecutionoftheworkorinrelationthereto
orinconnectiontherewithasperActs,Laws,Rules,RegulationsinforceshallbeintheContractors
account.
Thebasedateforthepurposeofstatutoryvariationshallbetheduedateofsubmissionoflastdate
ofsubmissionofBid.
RegardingServiceTaxandotherCENVATABLEtaxesifany,contractorshallsubmitCENVATABLEbills
givingbreakupoftaxamount,sothatownercanavailtheCenvatbenefitsasperrule.
PROVIDENTFUNDACT
TheContractorshallstrictlycomplywiththeprovisionsoftheEmployeesProvidentFundAct.
ItistobenotedthatthesubjectcontractwouldbeawardedonlytothoseagenciesthathavevalidP.
F.RegistrationNumberallottedtothembyRPFC.
ThecontractorshalldepositemployeesandemployerscontributiontoRPFCeverymonth.
Thecontractorshallfurnishalongwitheachrunningbill,challan/receiptsforthepaymentmadeto
RPFCfortheprecedingmonths.


GAIL

7.0

BIDDOCUMENTFORDETAILEDOFFSHORESURVEYFORREROUTING
OFURANTHALPIPELINEPROJECTACROSSDHARAMTARCREEK
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

HRC

TERMSOFPAYMENT
PleasereferSectionV"ScheduleofRates"
BasisandtermsofpaymentshallbeassetoutinAppendixItoSCC
TheContractorshallraisetheCenvatableInvoice(s)totheOwnerforpaymentofBillsandbilling
cycleshallbeof20days.
Paymentshallbemadebasedonworkdone&certifiedbyEngineerinchargeandcompletionof
allcontractualobligations.
Whereverapplicable,paymentshallbemadethroughelectronicclearing.Tenderershallfurnish
his EBank A/C No. in SBI/ICICI/ HDFC Bank including Bank Code and Name & Address of the
Bankerformakingpaymentofrunningbillsthroughebanking.

8.0
9.0

DELETED

INSURANCE
AtClauseno.101ofGCC,followingisadded.
Contractor at his own expense, shall arrange, secure and maintain insurances from reputable
insurance companies to the satisfaction of the EMPLOYER, with in 7 days from the date of Fax of
Intent(FOI).

10.0

10.1

TESTSANDINSPECTIONOFWORKS
TheContractorshallcarryoutthevarioustestsasenumeratedinthetenderdocumentandasper
directionofEngineerinchargeeitheronfieldoroutside/laboratoriesconcerningtheexecutionof
workandsupplyofthematerialbycontractor.Alltheexpensesshallbebornebythecontractorand
shall be considered as included in the items given in SOR. The inspection shall be done by the
followingagencies:

a) RepresentativedeputedbyEngineerincharge.
b) RepresentativedeputedbyStatutoryAuthority.

ContractorshallgivepriornoticesufficientlyaheadoftimetotheEngineerinchargeandalsotothe
authoritiestoconductinspection/towitnesssuchtests.

10.2

10.3

10.4

11.0

TheworkissubjecttoinspectionatalltimesbytheEngineerincharge.TheContractorshallcarry
out all instructions given during inspection and shall ensure that the work is being carried out
according to the technical specifications of this tender, the technical documents and the relevant
codesofpracticefurnishedtohimduringtheperformanceofthework.
AllresultsofinspectionandtestswillberecordedintheInspectionreports,Performaofwhichwill
beapprovedbytheEngineerincharge.Thesereportsshallformpartofthecompletiondocuments.
Inspection and acceptance of the work by the Engineerincharge shall not relieve the contractor
fromanyofhisresponsibilitiesunderthiscontract.
FINALINSPECTION
Aftercompletionofalltestsasperspecificationthewholeworkwillbesubjecttoafinalinspection
toensurethatjobhasbeencompletedasperrequirement.If anydefectsnoticedintheworkare
attributabletoContractortheseshallbeattendedbytheContractorathisowncost,asandwhen
they are brought to his notice by the GAIL. The GAIL shall have the right to have these defects
rectifiedattheriskandcostofthecontractorifhefailstoattendtothesedefectsimmediately.


GAIL

12.0

BIDDOCUMENTFORDETAILEDOFFSHORESURVEYFORREROUTING
OFURANTHALPIPELINEPROJECTACROSSDHARAMTARCREEK
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

HRC

FIRMPRICE
ItisdesiredthatthePricesshouldbefirmuptocompletionofallworksinallrespectandacceptance
thereof.

13.0. QUALITYASSURANCES

QualityControl

13.1 EquipmentQualityControl

AllequipmentshallbeinstalledandoperatedinaccordancewiththeManufacturersspecifications.
Allitemsofequipmentshallbetestedandcalibratedinaccordancewiththequalityprocedureand
theManufacturersprocedures,asoftenrecommendedbyManufacturerinordertoensurethatthe
equipmentisprovidingconsistent,reliabledataduringthecourseofthesurvey.

Inparticular,theoutputefficiencyoftheboomerandsubbottomprofilersourcesshallbemeasured
prior to starting the survey using a calibrated hydrophone. The radiated output level at different
energiesshallbemeasuredandcomparedthroughtheoscilloscopetothetestsignaturessupplied
bytheManufacturer.TheEchosoundershallbecheckedforcorrectperformanceonceadaybyBar
CheckorCalibrationTransducermethod.

13.2 DataQualityControl

Inordertochecktheanalogueseismicdataqualityduringthetuningphases,whenapplicable,the
operatorsshallrunoneormoretestlinesonareaswhereseismicworkhasbeendoneinthepast.
Recordswillthenbecomparedandthequalityofcurrentrecordsshallbeatleastequivalent.

13.3 Health&SafetyPolicy

Contractor shall ensure that HSE policy is properly documented and be provided to client before
startoffieldactivities.

14.0 SURVEYEOUIPMENTANDSITEORGANIZATION

14.1 SurveyEquipment

TheContractorshalldeploywithoutprejudicetohisoverallresponsibilitytoexecuteandcomplete
theworkasperspecificationsandtimeschedule,adequateequipments,tools,tacklesandaugment
thesameasdecidedbytheEngineerinchargedependingontheexigenciesoftheworksoastosuit
the survey schedule, without any additional cost to GAIL. The bidder shall submit a list of survey
equipmentswhichisproposedtodeployforthesubjectworkalongwithdeploymentschedule.No
SurveyEquipmentshallbesuppliedbytheGAIL.However,followingequipmentareproposedasa
minimumrequirement.

1) SatellitebasedWideAreacorrectionbasedDGPS
2) Survey&Navigationcomputersystem
3) DigitalDataAcquisitionsystem
4) Wave,currentandwindobservationByoys
5) Landsurveyequipment(totalstation,autoleveletc.)forbeachprofiling
6) 500KHz/455KHzmultibeamEchosounder
7) 210/33KHzsinglebeamEchosounder


GAIL

14.2

BIDDOCUMENTFORDETAILEDOFFSHORESURVEYFORREROUTING
OFURANTHALPIPELINEPROJECTACROSSDHARAMTARCREEK
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

HRC

8) Dualfrequencysidescansonar
9) Subbottomprofilerandpingerprofiler
10)GeometricG882Gradiometerorequivalent
11)Gravitycorer/grabsampler
SiteOrganization
The tenderer shall submit the details of Organization proposed by him at site of work for the
implementationoftheworksunderthecontract,togetherwithbiodataofthekeypersonnel.The
contractorshallhoweverwithoutprejudicetohisoverallresponsibilitytoexecuteandcompletethe
works as per specifications and time schedule progressively deploy adequate qualified and
experiencedpersonneltogetherwithskilled/unskilledmanpowerandaugmentthesameasdecided
byEngineerinchargedependingontheexigenciesofworktosuitthesurveyschedulewithoutany
additionalcosttoGAIL.However,followingmanpowerisproposedasaminimumrequirement:

1.
2.
3.
4.
5.
6.
7.

15.0

16.0

17.0

18.0

PartyChief/Chiefsurveyor
Surveyors
Geophysicist
SurveyEngrs.
Multibeamspecialist
Oceanographer
Dataprocessor

1No.
3Nos.
2Nos.
2Nos.
1No.
1No.
1No.

COMPLETIONDOCUMENTS
ContractorshallsubmitthedocumentsaslistedinScopeofWorkandtechnicalspecificationsasa
partofcompletiondocument.ThesedocumentswillbeinadditiontothesementionedinGeneral
ConditionsofContract.
RESOLUTIONOF DISPUTES BETWEEN TWO'PSU's/ A PUBLIC SECTOR ENTERPRISESAND AGOVT.
DEPARTMENT
In the event of any disputes or difference relating to the interpretation and application of the
provisions of the contracts, such disputes or differences shall be referred by either party to the
ArbitrationintheDepartmentofPublicEnterprisesnominatedbytheSecretarytotheGovt.ofIndia
inchargeoftheBoardofPublicEnterprises,Govt.ofIndia.TheArbitrationandConciliationofshall

notbeapplicabletosucharbitration.TheawardoftheArbitratorshallbebindingupontheparties
tothedispute,provided,however,anypartyaggrievedbysuchawardmaymakeafurtherreference
for setting aside or revision of the award to the Law Secretary, Ministry of Law and Justice,
GovernmentofIndia.Uponsuchreferencethedisputewillshareequallythecostofarbitrationas
intimatedbytheArbitrator.
WRONGINFORMATION
If the Bidder deliberately gives wrong information in his Bid to create circumstances for the
acceptanceofhisBid,GAILreservestherighttorejecthisBidwithoutanyreferencetotheBidder.
ADDITIONALWORKS/EXTRAWORKS
GAILreservestherighttoexecuteanyadditionalworks/extraworks,duringtheexecutionofwork,
eitherbythemselvesorbyappointinganyotheragency,eventhoughsuchworksareincidentalto
andnecessaryforthecompletionofworksawardedtotheContractor.Intheeventofsuchdecision
takenbyGAILContractorisrequiredtoextendnecessarycooperationandactaspertheinstructions
ofEngineerincharge.


GAIL

19.0

20.0

21.0

22.0

23.0

BIDDOCUMENTFORDETAILEDOFFSHORESURVEYFORREROUTING
OFURANTHALPIPELINEPROJECTACROSSDHARAMTARCREEK
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

HRC

PRICEREDUCTIONSCHEDULE(PRS)
GAILshallmonitortheprogressofeachactivityaspercompletionperiodmentionedinClauseno.
6.0ofIFB. GAIL shall applyinterim PRS fordelay incompletion ofeach activity@%per week or
part thereof of the actual executed amount of that activity subject to maximum of 5% of total
contract price. However, the final PRS shall be applicable separately after considering the interim
PRS,ifany,aspertheclause27.0ofGCC.
REBATEIFANY
IftheTendereraredesiroustoofferanyrebate,Tendererarerequiredtofurnishtherebateifany,
only in Schedule of Lump sum Price bid. Rebate if offered at any other place shall be considered
invalid.
DEFECTLIABILITYPERIOD
The defect liability period for awarded work will be 12 months which shall be reckoned from the
actualcompletiondateofcontract(i.e.12monthsfromthedateofactualcompletionofwork).
LABOURLICENCE
Ifapplicable,contractorshallobtainalicensefromconcernedAuthoritiesunderthecontractlabour
(AbolitionandRegulation)Act1970,beforestartofactualdeploymentoflabourandwillfurnisha
copyofthesametoGAIL.
OVERALLPROJECTSCHEDULE
The Contractor shall submit within 1 week from Fax of acceptance, a detailed overall project
schedule network, clearly indicating the major milestones, interrelationship/interdependence
betweenvariousactivitytogetherwithanalysisofcriticalpathandfloats.

ThenetworkwillbereviewedandapprovedbyEngineerinchargeandthecommentsifany,shallbe
incorporatedinthenetworkbeforeissuingthesameforimplementation.Thenetworkthusfinalized
shall form part of the contract document and the same shall not be revised without the prior
permissionfromEngineerinchargeduringtheentireperiodofcontract.

24.0

RESPONSIBILITYOFCONTRACTOR
Allexpensestowardsmobilizationatsiteanddemobilizationincludingbringinginequipment,work
force,materials,dismantlingtheequipment,clearingthesiteetc.,shallbedeemedtobeincludedin
thepricequotedandnoseparatepaymentsonaccountexpensesshallbeentertained.

Contractor shall be solely responsible to make available all requisite, tools, tackles and testing
equipment and appliances. GAIL shall not in any way be responsible for providing any such
equipment,machinery,toolsandtacklesetc.

TheContractorshall acquainthimself withaccess availability, facilities suchaslocallabouretc.,to


providesuitableallowancesinhisquotation.

25.0

26.0

MEASUREMENTOFWORK
Paymentwillbemadeonthebasisofjointmeasurements,tobetakenbyContractorandcertified
by Engineerincharge. Wherever work executed based on instructions of Engineerincharge, or
detailsarenotadequateinthedrawings,physicalmeasurementsshallbetakenbyContractorinthe
presenceofEngineerincharge.
HEALTH,SAFETYANDENVIRONMENT(HSE)
The Contractor, during the entire duration of the contract, shall adhere to requirement of Health,
SafetyandEnvironment(HSE).


GAIL

27.0

28.0

BIDDOCUMENTFORDETAILEDOFFSHORESURVEYFORREROUTING
OFURANTHALPIPELINEPROJECTACROSSDHARAMTARCREEK
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

HRC

BONUSFOREARLYCOMPLETION
In partial modification to clause No. 27.3 of General conditions of contract, bonus for early
completionisnotapplicableforthiswork.

STATUTORYAPPROVALS
Theapprovalfromanystatutoryauthority(if,required)shallbethecontractor'sresponsibilityunless
otherwisespecifiedinthetenderdocument.TheapplicationonbehalfoftheGAILforsubmissionto
relevant authorities along with copies of required certificates complete in all respects shall be
preparedandsubmittedbytheContractor.

Theinspectionoftheworksbytheauthorities(if,required)shallbearrangedbytheContractorand
necessarycoordinationandliaisonworkinthisrespectshallbetheresponsibilityofthecontractor.
However statutory fees paid, if any, for all inspections and approvals by such authorities shall be
reimbursedatactualbytheGAILtothecontractoronproductionofdocumentaryevidence.

Anychange/addition(if,required)tobemadetomeettherequirementsofthestatutoryauthorities
shallbecarriedoutbythecontractorfreeofcharge.Theinspectionandacceptanceoftheworkby
statutoryauthoritiesshallhowever,notabsolvethecontractorfromanyofhisresponsibilitiesunder
thiscontract.


GAIL

BIDDOCUMENTFORDETAILEDOFFSHORESURVEYFORREROUTING
OFURANTHALPIPELINEPROJECTACROSSDHARAMTARCREEK
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

HRC

APPENDIXITOSCC

PAYMENTTERMS

Thepaymenttermsforthecontractualworkshallbeasfollows:

1. OnsubmissionofdraftsurveyReport

:40%ofcontractvalue

2. Oncompletionoffinalreportandentirescopeofwork

:60%ofcontractvalue


GAIL

BIDDOCUMENTFORDETAILEDOFFSHORESURVEYFORREROUTING
OFURANTHALPIPELINEPROJECTACROSSDHARAMTARCREEK
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

HRC

APPENDIXIITOSCC

TIMESCHEDULE

AlltypeofSurveyasperscopeofworks
AllSurveyreports/documentsanddrawings
submission

6 Weeks from the date of FAX of


Acceptance(FOA)
8 Weeks from the date of FAX of
Acceptance(FOA)


GAIL

BIDDOCUMENTFORDETAILEDOFFSHORESURVEYFORREROUTING
OFURANTHALPIPELINEPROJECTACROSSDHARAMTARCREEK
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

ATTACHMENTI

FORMSANDFORMATS

HRC


GAIL

BIDDOCUMENTFORDETAILEDOFFSHORESURVEYFORREROUTING
OFURANTHALPIPELINEPROJECTACROSSDHARAMTARCREEK
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

HRC

F1
BIDDERSGENERALINFORMATION

To
GAIL(India)Limited
GAILBhavan,
16,BhikaijiCamaPlace,
R.K.Puram,NewDelhi110066
India

11
BidderName:

12
NumbersofYearsinOperation:

13
AddressofRegisteredOffice:

________________________________________
________________________________________
________________________________________

City________________District_________

State_______________PIN/ZIP__________

14

15

16

17

18

19

110

111

112

113

OperationAddress
Ifdifferentfromabove:

________________________________________

_______________________________________

City________________District_________

State_______________PIN/ZIP__________

TelephoneNumber:

_______________________________________

(CountryCode)(AreaCode)(TelephoneNumber)

Emailaddress:

________________________________________

Website:

________________________________________

FaxNumber:

________________________________________
(CountryCode)(AreaCode)(TelephoneNumber)

Name&Designationof
ContactPerson

_______________________________________

ISOCertification,

BidCurrency

_____________________________________

_____________________________________

Portofshipment

WhetherSupplier/Manufacturer
Dealer/Trader/Contractor

ifany{Ifyes,pleasefurnishdetails}

______________________________________


GAIL

BIDDOCUMENTFORDETAILEDOFFSHORESURVEYFORREROUTING
OFURANTHALPIPELINEPROJECTACROSSDHARAMTARCREEK
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

HRC

114 TypeofMaterialSupplies:

_____________________________________

115 BankersName:

_____________________________________

116 Branch:

_____________________________________

117 BranchCode:

_____________________________________

118 Bankaccountnumber:

_____________________________________

ONLYFORINDIANBIDDERS

119 ExciseRegistrationnumber:
_____________________________________

120 ExciseRange:

_____________________________________

121 ExciseDivision:

_____________________________________

122 ExciseCollectorate:

_____________________________________

123 LocalSTNo.:

_____________________________________

124 CSTNo.:

_____________________________________

125 PANNo.:

_____________________________________

126 PFNo.:

_____________________________________

127 WhetherSSIRegistrantornot:
_____________________________________

Place:

[SignatureofAuthorizedSignatoryofBidder]
Date:

Name:
Designation:
Seal:

Note:ThisshouldbesubmittedontheLetterHeadoftheBidder


GAIL

BIDDOCUMENTFORDETAILEDOFFSHORESURVEYFORREROUTING
OFURANTHALPIPELINEPROJECTACROSSDHARAMTARCREEK
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

HRC

F2
BIDFORM

To
GAIL(India)Limited
GAILBhavan,
16,BhikaijiCamaPlace,
R.K.Puram,NewDelhi110066
India

DearSir,

After examining/reviewing the Bidding Documents for works of,


includingtechnicalspecifications,drawings,GeneralandSpecialConditionsofContractandschedule
ofratesetc.thereceiptofwhichisherebydulyacknowledged,we,theundersigned,pleasedtooffer
to supply and deliver and in conformity with, the said Bid Documents,
includingAddendaNos.____________.

Weconfirmthatthisbidisvalidforaperiodofthree(3)monthsfromthedateofopeningofTechno
Commercial Bid and it shall remain binding upon us and may be accepted by any time before the
expirationofthatperiod.

Ifourbidisaccepted,wewillprovidetheperformancesecurityequalto10%(tenpercent)ofthe
ContractPrice,forthedueperformancewithinfifteendaysofsuchaward.

Until a final Agreement is prepared and executed, the bid together with your written acceptance
thereofinyournotificationofawardshallconstituteabindingAgreementbetweenus.

WeunderstandthatBidDocumentis notexhaustiveandany actionandactivitynotmentionedin


BidDocumentsbutmaybeinferredtobeincludedtomeettheintendoftheBidDocumentsshallbe
deemedtobementionedinBidDocumentsunlessotherwisespecificallyexcludedandweconfirmto
performforfulfillmentofAgreementandcompletenessoftheWorkinallrespectswithinthetime
frameandagreedprice.

Weunderstandthatyouarenotboundtoacceptthelowestpricedoranybidthatyoumayreceive.

Place:

[SignatureofAuthorizedSignatoryofBidder]
Date:

Name:
Designation:
Seal:

Dulyauthorizedtosignbidforandonbehalfof____________________________________

(SIGNATUREOFWITNESS)
WITNESSNAME:
ADDRESS:

Note:ThisshouldbesubmittedontheLetterHeadoftheBidder


GAIL

BIDDOCUMENTFORDETAILEDOFFSHORESURVEYFORREROUTING
OFURANTHALPIPELINEPROJECTACROSSDHARAMTARCREEK
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

HRC

F3
LISTOFENCLOSURES

GAIL(India)Limited
GAILBhavan,
16,BhikaijiCamaPlace,
R.K.Puram,NewDelhi110066
India

DearSir,

A.
WeareenclosingthefollowingdocumentsinPhysicalformaspartoftheebid:
1.
LetterofAuthority(FormF5)
2.
PowerofAttorneyofthesignatorytotheBiddingDocumentinphysicalform.*
3.
BidSecurity/EMD*

*Thebidderhastheoptiontosubmitthesedocumentsinphysicalformon/beforethebiddue
date or within seven days from bid opening date. However, scanned copy of these (same)
documentsmustbesubmittedonlineaspartofebidbeforethebidduedate/time.

B.
Weareenclosingthefollowingdocumentsonlineaspartoftheebid:

1.
DocumentaryevidencerequiredformeetingtheBidderQualificationCriteriaasperbidding
document.

2.
Methodologyofexecutionofwork

3.
Execution schedule with interlinking of various activities in form of bar chart meeting the
progressivedelivery/completionschedule.

4.
All documents as per clause 10 of ITB i.e. Documents Comprising the Bid along with
addendums/corrigendum.

Place:

[SignatureofAuthorizedSignatoryofBidder]
Date:

Name:
Designation:
Seal:


GAIL

BIDDOCUMENTFORDETAILEDOFFSHORESURVEYFORREROUTING
OFURANTHALPIPELINEPROJECTACROSSDHARAMTARCREEK
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

F3A

DELETED

HRC


GAIL

BIDDOCUMENTFORDETAILEDOFFSHORESURVEYFORREROUTING
OFURANTHALPIPELINEPROJECTACROSSDHARAMTARCREEK
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

Ref...............

HRC

F4
PROFORMAFORBANKGUARANTEEFOREARNEST
MONEYDEPOSIT/BIDSECURITY

(TobestampedinaccordancewiththeStampAct)

BankGuaranteeNo.........
Date......................

To
GAIL(India)Ltd.,
16,BhikaijiCamaPlace
R.K.Puram,
NEWDELHI110066.

DearSir(s),

In accordance with Invitation for eBid under your reference No___M/s.____________________


havingtheirRegistered/HeadOfficeat_________________________(hereinaftercalledtheBidder)
wishtoparticipateinthesaidebiddingfor_______________________________________________
As an irrevocable Bank Guarantee against Earnest Money for the amount of ______________ is
required to be submitted by the Bidder as a condition precedent for participation in the said e
biddingwhichamountisliabletobeforfeitedonthehappeningofanycontingenciesmentionedin
theBiddingDocument.

We, the ____________________________________ Bank at_____________________________


havingourHeadOffice________________________________________________________
(Local Address) guarantee and undertake to pay immediately on demand without any recourse to
thebidderbyGAIL(India)Ltd.,theamount____________________________________withoutany
reservation,protest,demurandrecourse.AnysuchdemandmadebyGAIL,shallbeconclusiveand
bindingonusirrespectiveofanydisputeordifferenceraisedbytheBidder.

Thisguaranteeshallbeirrevocableandshallremainvalidupto____________[thisdateshouldbe6
months after the date finally set out for closing of ebidding]. If any further extension of this
guaranteeisrequired,thesameshallbeextendedtosuchrequiredperiodonreceivinginstructions
from M/s.____________________________________________________________________whose
behalfthisguaranteeisissued.

InwitnesswhereoftheBank,throughitsauthorizedofficer,hassetitshandandstamponthis
___________dayof____________2010at____________.

WITNESS:

(SIGNATURE)

(SIGNATURE)

(NAME)

(NAME)
DesignationwithBankStamp
(OFFICIALADDRESS)Attorneyasper
PowerofAttorneyNo.________
Date:________________________


GAIL

BIDDOCUMENTFORDETAILEDOFFSHORESURVEYFORREROUTING
OFURANTHALPIPELINEPROJECTACROSSDHARAMTARCREEK
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

HRC

INSTRUCTIONSFORFURNISHINGBANKGUARANTEEFOREMD/BIDSECURITY

1. The Bank Guarantee by bidders will be given on nonjudicial stamp paper as per stamp duty
applicable. The nonjudicial stamp paper should be in the name of the issuing bank. In case of
foreignbank,thesaidbanksguaranteetobeissuedbyitscorrespondentbankinIndiaonrequisite
nonjudicialstamppaper.
2. Theexpirydateasmentionedinbiddocumentshouldbearrivedatbyadding2monthstothedate
ofexpiryofthebidvalidityunlessotherwisespecifiedintheBiddingDocuments.
3. ThebankguaranteebybidderswillbegivenfrombankasspecifiedinITB
4. AletterfromtheissuingbankoftherequisiteBankGuaranteeconfirmingthatsaidbankguarantee
/allfuturecommunicationrelatingtotheBankGuaranteeshallbeforwardedtotheEmployeratits
addressasmentionedatITBunderintimationtoGAIL.
5. Biddersmustindicatethefullpostaladdressofthebankalongwiththebanksemail/Faxno.from
wheretheearnestmoneybondhasbeenissued.
6. If a bank guarantee is issued by a commercial bank, then a letter to Employer confirming its net
worth is more than Rs. 1,000,000,000/ (Rupees one hundred crore) or its equivalent in foreign
currencyalongwithadocumentaryevidenceunderintimationtoGAIL.


GAIL

BIDDOCUMENTFORDETAILEDOFFSHORESURVEYFORREROUTING
OFURANTHALPIPELINEPROJECTACROSSDHARAMTARCREEK
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

HRC

F4A
FORMATFORLETTEROFCREDITFORBIDSECURITY

To,
(Beneficiary)
GAIL(India)Limited,
16,BhikaijiCamaPlace,
R.K.Puram,NewDelhi110066

IrrevocableandconfirmedLetterofCreditNo
Amount

:
Rs./US$
ValidityofthisIrrevocable
:
(inIndia)
LetterofCredit

(2monthsbeyondvalidityofoffer)

DearSir,

1.
Youareherebyauthorizedtodrawon..(NameofApplicantwithfulladdress)for
asumnotexceedingavailablebyyourdemandletter(draft)onthematsight
drawnfor..Rs./US$accompaniedbyacertificatebyGAIL(India)Ltd.,withthe
TenderNo.dulyincorporatedtherein,thatoneormoreofthefollowingconditionshas/have
occurred,specifyingtheoccurredcondition(s):

(i)
ThebidderwithdrawsitsBidduringtheperiodofBidvalidityoranyextension
thereofdulyagreedbytheBidder.

(ii)
TheBiddervariesormodifiesitsBidinamannernotacceptabletoGAIL(India)Ltd.
duringtheperiodofbidvalidityoranyextensionthereofdulyagreedbytheBidder.

(iii)
TheBidder,havingbeennotifiedoftheacceptanceofitsBids,

a)
Failsorrefusestoexecutethesupplyorder/contract
b)
FailsorrefusestofurnishtheContractPerformanceB.G./Securityasper
BidDocument.
c)
FailstoacceptarithmeticcorrectionsasperBidDocumentconditions.

2.
ThisIrrevocableLetterofCredithasbeenestablishedtowardsBidSecurityTender
Nofor..(item)
3.
WeherebyguaranteetoprotecttheDrawers,Endorsersandbonafideholdersfromany
consequenceswhichmayariseintheeventofthenonacceptanceornonpaymentof
DemandLetter(draft)inaccordancewiththetermsofthiscredit.
4.
ThisCreditisissuedsubjecttotheUniformCustomsandPracticesforDocumentaryCredits
(1993Revised)InternationalChamberofCommercebrochureNo.500.
5.
Pleaseobtainreimbursementasunder:.
6.
AllforeignaswellasIndianbankchargeswillbeontheaccountofM/s
(Applicant)

FOR..
AuthorisedSignature
(OriginalBank)

CounterSignature


GAIL

BIDDOCUMENTFORDETAILEDOFFSHORESURVEYFORREROUTING
OFURANTHALPIPELINEPROJECTACROSSDHARAMTARCREEK
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

HRC

F5

PROFORMAFORLETTEROFAUTHORITYFORATTENDINGANDSUBSEQUENT
NEGOTIATIONS/CONFERENCES

No.

Date:

GAIL(India)Limited
GAILBhavan,
16,BhikaijiCamaPlace,
R.K.Puram,NewDelhi110066
India

DearSir,

We_____________________________________herebyauthorizefollowingrepresentative(s)toattend
Pre Bid Meeting, unpriced bid opening and price bid opening and for any other correspondence and
communicationagainstaboveBiddingDocument:

Name&Designation_______________________ Signature_________________
Name&Designation_______________________ Signature_________________

Weconfirmthatweshallbeboundbyallcommitmentsmadebyaforementionedauthorized
representatives.

Yoursfaithfully,

Signature

Name&Designation

Forandonbehalfof

Note:Thisletterofauthorityshouldbeontheletterheadofthebidderandshouldbesignedbyaperson
competentandhavingthepowerofattorneytobindthebidder.

Not more than two persons are permitted to attend techno commercial unpriced and price bid
opening.

BiddersauthorizedexecutiveisrequiredtocarryacopyofthisauthorityletterwhileattendingthePre
BidMeeting,UnpricedbidopeningandpricebidopeningandsubmitthesametoGAIL.


GAIL

BIDDOCUMENTFORDETAILEDOFFSHORESURVEYFORREROUTING
OFURANTHALPIPELINEPROJECTACROSSDHARAMTARCREEK
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

HRC

F6
NODEVIATIONCONFIRMATION

GAIL(India)Limited
GAILBhavan,
16,BhikaijiCamaPlace,
R.K.Puram,NewDelhi110066
India

DearSir,

Weunderstandthatanydeviation/exceptioninanyformmayresultinrejectionofbid.We,therefore,
certifythatwehavenottakenanyexceptions/deviationsanywhereinthebidandweagreethatifany
deviation/exceptionismentionedornoticed,ourbidmayberejected.

Place:

[SignatureofAuthorizedSignatoryofBidder]
Date:

Name:
Designation:
Seal:

Note:ThisshouldbesubmittedontheLetterHeadoftheBidder


GAIL

BIDDOCUMENTFORDETAILEDOFFSHORESURVEYFORREROUTING
OFURANTHALPIPELINEPROJECTACROSSDHARAMTARCREEK
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

HRC

F7
CERTIFICATE

GAIL(India)Limited
GAILBhavan,
16,BhikaijiCamaPlace,
R.K.Puram,NewDelhi110066
India

DearSir,

If we become a successful bidder and pursuant to the provisions of the Bidding Documents Fax of
Acceptanceisissuedtous,thefollowingcertificateshallbeautomaticallyenforceable:

WeagreeandacknowledgethattheEmployerisenteringintotheAgreementsolelyonitsownbehalf
andnotonbehalfofanyotherpersonorentity.Inparticular,itisexpresslyunderstoodandagreedthat
theGovernmentofIndiaisnotapartytotheAgreementandhasnoliabilities,obligationsorrightsthere
under.ItisexpresslyunderstoodandagreedthattheEmployerisauthorizedtoenterintoAgreement,
solely on its own behalf under the applicable laws of India. We expressly agree, acknowledge and
understandthattheEmployerisnotanagent,representativeordelegateoftheGovernmentofIndia.It
isfurtherunderstoodandagreedthattheGovernmentofIndiaisnotandshallnotbeliableforanyacts,
omissions,commissions,breachesorotherwrongsarisingoutoftheAgreement.Accordingly,wehereby
expressly waive, release and forego any and all actions or claims, including cross claims, VIP claims or
counterclaimsagainsttheGovernmentofIndiaarisingoutoftheAgreementandcovenantsnottosue
toGovernmentofIndiaastoanymanner,claim,causeofactionorthingswhatsoeverarisingoforunder
theAgreement.

Place:

[SignatureofAuthorizedSignatoryofBidder]
Date:

Name:
Designation:
Seal:

Note:ThisshouldbesubmittedontheLetterHeadoftheBidder

BIDDOCUMENTFORDETAILEDOFFSHORESURVEYFORREROUTINGOFURANTHALPIPELINEPROJECT
ACROSSDHARAMTARCREEK
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

GAIL

HRC

F8
(Page1of2)

S.No

FORMATFORCERTIFICATEFROMSTATUTORYAUDITORFORDETAILSOFSIMILARGOODS/
WORK/SERVICESSUPPLIED/DONEDURINGPAST7YEARS

(ApplicableinallcaseswherebiddersaccountsareauditedbyStatutoryAuditor)

Scheduled
DescriptionoftheGoods LOA/PO/WONo.
FullPostalAddress&
Valueof
Dateof
/Works/Services
anddate
phonenos.ofClient.
Contract/
Commenceme Completion
Name,designationand
Time
Order
ntofWork/
addressofEngineer/
(SpecifyCurrency
(Months)/
Servicesor
OfficerinCharge(forcases
Amount)
Delivery
supplyof
otherthanpurchase)
Schedule
goods

Place:
Date:

(7)

(10)

(6)

(9)

(5)

Reasonsfor
delayin
execution,if
any

(1)
(2)
(Plreferinstructions)

(3)

Dateof
Actual
Completio
n/Supply

(8)

[SignatureofAuthorizedSignatoryofBidder]
Name:
Designation:
Seal:


GAIL

BIDDOCUMENTFORDETAILEDOFFSHORESURVEYFORREROUTINGOFURANTHALPIPELINEPROJECT
ACROSSDHARAMTARCREEK
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

HRC

F8
(Page2of2)
Instructions:
1. CopiesofLetterofawards/Order/WorkOrdersandcompletioncertificate(incaseofworks/services)orIRN/Proofofdelivery(incaseofsupplies,if
applicable)tobeenclosed.
2. TheSupply/Work/Servicescompletedearlierthan_____yearsneednotbeindicatedhere.
3. ThelistofSupply/Work/Services,notofsimilarnatureneednotbeindicatedhere.Failingtocomplyaforementionedinstructionsmayleadtorejection
ofbid.
4. BiddersareexpectedtoprovidedetailsinrespectofeachOrderinthisAnnex.TheorderscitedmustcomplywiththeBidEvaluationcriteriaspecifiedin
TenderDocument.Detailsprovidedinthissectionisintendedtoserveas abackupforinformationprovided inOffer/Quotation.Biddershouldalso
refertotheInstructionsbelow.
5. AseparatesheetshouldbefilledforeachLOA/WorkOrder/PurchaseOrder.
6. Certificate from the Bidders statutory auditors must be furnished in the format below for LOA/Work Order/ Purchase Order mentioned above
(separatelyforeachorders).
7. Itmaybenotedthatintheabsenceabovecertificates,thedetailswouldbeconsideredinadequateandcouldleadtothebidbeingconsideredineligible
forfurtherevaluation.

CertificatefromtheStatutoryAuditorregardingSupplyofGood/Works/Services

Based on its books of accounts and other published information authenticated by it, {this is to certify that LOA/ PO/ WO
No.............................................. ............ dated ................ was awarded to ... (name of the Bidder) by
.. (Name of Client) to execute . (name of Supply/Work/ Service). The Supply/works/services commenced on
...(date)andwas/islikelytobecompletedon.(date,ifany).Itiscertifiedthatthetotalvalueofcontract/orderexecuted
by ... (name of bidder) was ..............................(Specify Currency and amount) and executed value was
...................................(SpecifyCurrencyandamount).

NameofAuditFirm/:

[SignatureofAuthorizedSignatory]
CharteredAccountant
Date:

Name:

Designation:
Seal:Membershipno.


GAIL

BIDDOCUMENTFORDETAILEDOFFSHORESURVEYFORREROUTING
OFURANTHALPIPELINEPROJECTACROSSDHARAMTARCREEK
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

HRC

F9
PROFORMAOFBANKGUARANTEEFORCONTRACT
PERFORMANCEGUARANTEE

(ONNONJUDICIALPAPEROFAPPROPRIATEVALUE)

TO:

M/S.GAIL(India)LTD.
16,BhikaijiCamaPlace,
NEWDELHI110066

DearSirs,

M/s __________________________________________________________________ have been


awardedtheworkof___________________________________________________________forGAIL(
INDIA)LTD.,16,BhikaijiCamaPlace,R.K.Puram,NEWDELHI.

TheContractsconditionsprovidethattheCONTRACTORshallpayasumof_____________(asfull
ContractPerformanceGuaranteeintheformthereinmentioned.TheformofpaymentofContract
Performance Guarantee includes guarantee executed by Nationalized Bank, undertaking full
responsibilitytoindemnifyGAIL(INDIA)LTD.,incaseofdefault.

The said_______________________________________________ has approached us and at their


requestandinconsiderationofthepremiseswehavingourofficeat_________________________have
agreedtogivesuchguaranteeashereinaftermentioned.

1. We______________________________________________________ hereby undertake and agree


withyouthatifdefaultshallbemadebyM/s__________________________________inperforming
anyofthetermsandconditionsofthetenderorinpaymentofanymoneypayabletoGAIL(INDIA)
LTD.,weshallondemandpaywithoutanyrecoursetothecontractortoyouinsuchmannerasyou
maydirectthesaidamountof_____________________________onlyorsuchportionthereofnot
exceedingthesaidsumasyoumayfromtimetotimerequire.

2. Youwillhavethefulllibertywithoutreferencetousandwithoutaffectingthisguarantee,
postponeforanytimeorfromtimetotimetheexerciseofanyofthepowersandrightsconferred
onyouunderthecontractwiththesaid__________________________________andtoenforceor
to forbear from endorsing any powers or rights or by reason of time being given to the said
__________________________ which under law relating to the sureties would but for provision
havetheeffectofreleasingus.

3. Yourrighttorecoverthesaidsumof____________________________________
(_______________________________________)fromusinmanneraforesaidwillnotbeaffectedor
suspended by reason of the fact that any dispute or disputes have been raised by the said
M/s.___________________________ and/or that any dispute or disputes are pending before any
officer,tribunalorcourt.

4. Theguaranteehereincontainedshallnotbedeterminedoraffectedbytheliquidationorwindingup
dissolution or changes of constitution or insolvency of the said but shall in all respects and for all
purposes be binding and operative until payment of all money due to you in respect of such
liabilitiesispaid


GAIL

BIDDOCUMENTFORDETAILEDOFFSHORESURVEYFORREROUTING
OFURANTHALPIPELINEPROJECTACROSSDHARAMTARCREEK
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

HRC

5. This guarantee shall be irrevocable and shall remain valid upto______________, If any further
extension of this guarantee is required, the same shall be extended to such required period on
receiving instruction from M/s.___________________________________ on whose behalf this
guaranteeisissued.

6. TheBankGuaranteespaymentofanamountispayableondemandandinanycasewithin48hours
ofthepresentationoftheletterofinvocationofBankGuarantee.Shouldthebankerfailtorelease
paymentondemand,apenalinterestof18%perannumshallbecomepayableimmediatelyandany
disputearisingoutoforinrelationtothesaidBankGuaranteeshallbesubjecttothejurisdictionof
DelhiCourts.

7. We have power to issue this guarantee in your favour under Memorandum and Articles of
Association and the undersigned has full power to do under the Power of Attorney dated
___________grantedtohimbytheBank.

Yoursfaithfully,
___________________________Bank
ByitsConstitutedAttorney

Signatureofapersondulyauthorized
tosignonbehalfoftheBank.


GAIL

BIDDOCUMENTFORDETAILEDOFFSHORESURVEYFORREROUTING
OFURANTHALPIPELINEPROJECTACROSSDHARAMTARCREEK
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

HRC

INSTRUCTIONSFORFURNISHINGCONTRACTPERFORMANCEGUARANTEE

1. TheBankGuaranteebysuccessfulbidder(s)willbegivenonnonjudicialstamppaperasperstamp
duty applicable. The nonjudicial stamp paper should be in name of the issuing bank. In case of
foreignbank,thesaidbankguaranteetobeissuedbyitscorrespondentbankinIndiaonrequisite
nonjudicialstamppaperandplaceofbidtobeconsideredasDelhi.
2. ThebankguaranteebybidderswillbegivenfrombankasspecifiedinITB.
3. AletterfromtheissuingbankoftherequisiteBankGuaranteeconfirmingthatsaidbankguarantee
andallfuturecommunicationrelatingtotheBankGuaranteeshallbeforwardedtoEmployer
4. Ifabankguaranteeisissuedbyacommercialbank,thenalettertoOwnerconfirmingitsnetworth
ismorethanRs.1,000,000,000/(RupeesonehundredCrores)oritsequivalentinforeigncurrency
alongwithdocumentaryevidence.


GAIL

BIDDOCUMENTFORDETAILEDOFFSHORESURVEYFORREROUTING
OFURANTHALPIPELINEPROJECTACROSSDHARAMTARCREEK
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

HRC

F10
PFREGISTRATION

GAIL(India)Limited
GAILBhavan,
16,BhikaijiCamaPlace,
R.K.Puram,NewDelhi110066
India

DearSir,

WeherebyconfirmthatthefollowingPFAccountisunderoperationandshallbeusedforallPFrelated
activitiesforthelaborengagedbyusforthefacility(ifawardedtous).

PFREGISTRATIONNO.

DISTRICT&STATE

SIGNATUREANDSEALOFBIDDER

Note:
ThebidderhastosubmitthecopyofPFRegistrationCertificate.


GAIL

BIDDOCUMENTFORDETAILEDOFFSHORESURVEYFORREROUTING
OFURANTHALPIPELINEPROJECTACROSSDHARAMTARCREEK
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

HRC

F11
CHECKLIST

Bidders are requested to duly fill in the checklist. This checklist gives only certain important items to
facilitatethebiddertomakesurethatthenecessarydata/informationascalledforinthebiddocument
has been submitted by them along with their offer. This, however, does not relieve the bidder of his
responsibilitiestomakesurethathisofferisotherwisecompleteinallrespects.

Pleaseensurecomplianceandtick()againstfollowingpoints:

S.NO. DESCRIPTION

1.0
ConfirmthatthefollowingdetailshavebeensubmittedintheUnpriced
partofebid

a)
CoveringLetter,LetterofSubmission

b)
BidSecurityaspertendertermsandcondition

c)

d)
f)

g)

2.0

a)

3.0

DigitallySignedandstampedbiddocumentalongwithdrawingsand
Addendum(ifany)

PowerofAttorneyinthenameofpersonsigningthebid.

Biddergeneralinformationthattheyarenotunderliquidationcourt
receivershiporsimilarproceedingsasperformatF13

UnpricedPriceSchedulewithpricesblankedoutandmentioning
Quoted/notquotedagainsteachitemaswellastherateoftaxesand
dutiesconsidered(butnoamounttobefilled)

ConfirmthatthefollowingdetailshavebeensubmittedintheUnpriced
technocommercialpart1asperrequirementofBEC

Details&documentaryproofrequiredagainststipulatedBidEvaluation
Criteriawithcompletedocuments.

Confirmthatallformsdulyfilledinareenclosedwiththebiddulysigned
byauthorizedperson(s)

4.0

5.0

ConfirmthatthepricebidasperPriceScheduleformathasbeendulyfilled
inforeachitem,signedandstampedoneachpageseparately
Confirmthatproperpagenos.havebeengiveninsequentialwayin
allthedocumentssubmittedalongwithyourofferwithIndex.

6.0

ConfirmthatanycorrectioninUnpricedparthasbeeninitialedand
stampedbytheauthorizedperson.

7.0

ConfirmthatanycorrectioninPricedparthasbeeninitialedandstamped
bytheauthorizedperson

STATUS

BIDDOCUMENTFORDETAILEDOFFSHORESURVEYFORREROUTING
OFURANTHALPIPELINEPROJECTACROSSDHARAMTARCREEK
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

GAIL

8.0

Confirmthatbidisvalidforthree(03)monthsfrombidduedate

9.0

Confirmcompletionscheduleaspertendertermsandcondition

10.0

Confirmthatratesalongwithtaxes&duties,servicetax&cessarequoted
inthePriceBidStrictlyasperPriceScheduleandnothingextraispayable
bytheOwner.

11.0

ConfirmthatthePriceReductionScheduleisacceptable

12.0

13.0

14.0

ConfirmthatthePaymenttermsandmodeofpaymentareacceptable

ConfirmthattheGuaranteeclauseisacceptable
ConfirmthatthePerformanceBankGuaranteeisacceptable

15.0

16.0

ConfirmthatthePricewillremainfirm&fixedfortheentireduration
ofthecontract.
ConfirmthatthereisNoDeviationtakenbythebidder

Place:
Date:

[SignatureofAuthorizedSignatoryofBidder]
Name:
Designation:
Seal:

HRC


GAIL

BIDDOCUMENTFORDETAILEDOFFSHORESURVEYFORREROUTING
OFURANTHALPIPELINEPROJECTACROSSDHARAMTARCREEK
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

HRC

F12
INTEGRITYPACT

INTRODUCTION:

GAIL as one of its endeavour to maintain and foster most ethical and corruption free business
environment, have decided to adopt the Integrity Pact, a tool developed by the Transparency
International, to ensure that all activities and transactions between the Company (GAIL) and its
Counterparties (Bidders, Contractors, Vendors, Suppliers, Service Providerss etc.) are handled in a fair
andtransparentmanner,completelyfreeofcorruption.Accordingly,anMOUonIntegrityPacthasbeen
signedon23.07.2007byGAILwithTransparencyInternationalIndia.

Considering the above, the details mentioned at attached Annexure 1 are applicable as stated in
Instruction to Bidders of Bid Document in addition to the existing stipulation regarding Corrupt and
FraudulentPractices.

The attached copy of the Integrity Pact at Annexure 2 shall be included in the Bid submitted by the
bidder (to be executed by the bidder for all tenders of value Rs. 1 (One) crore and above). In case a
bidderdoesnotsigntheIntegrityPact,hisbidshallbeliableforrejection.


GAIL

BIDDOCUMENTFORDETAILEDOFFSHORESURVEYFORREROUTING
OFURANTHALPIPELINEPROJECTACROSSDHARAMTARCREEK
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

HRC

ANNEXURE1

Bidder isrequiredto signthe Integrity Pact with GAILasper format,termsand conditionsenclosed


withtender.IncaseabidderdoesnotsigntheIntegrityPact,hisbidshallbeliableforrejection.

I COMMITMENTSANDOBLIGATIONSOFTHECOUNTERPARTY

a) TheCounterparty,directlyorindirectly(throughagent,GAIL,advisor,etc.),shallnotpayanybribe/
influenceorgiveundue/unlawfulbenefittoanyonetogainundueadvantageindealingwithGAIL.
b) The Counterparty will not engage in collusion of any kind including price fixation etc. with other
Counterparts.
c) ThecounterpartywillnotpassGAILsconfidentialinformationtoanythirdpartyunlessspecifically
authorizedbyGAILinwriting.
d) The Counterparties shall promote and observe best ethical practices within their respective
organizations.
e)TheCounterpartyshallinformtheIndependentExternalMonitor.
i) If it received any demand, directly or indirectly, for a bribe/ favour or any illegal
gratification/payment/benefit;
ii) Ifitcomestoknowofanyunethicalorillegalpayment/benefit;
iii)IfitmakesanypaymenttoanyGAILassociate.
f) TheCounterpartyshallnotmakeanyfalseormisleadingallegationsagainstGAILoritsassociates.

II VIOLATIONS&CONSEQUENCES:

a) IfaCounterpartycommitsaviolationofitsCommitmentsandObligationsundertheIntegrityPact
Programme during bidding process, their entire Earnest Money Deposit/ Bid Security, would be
forfeitedandinaddition,theymaybeblacklistedfromtheGAILbusinessinfuture.
b) IncaseofviolationoftheIntegritypactbyCounterpartyafterawardoftheContract,GAILshallbe
entitled to terminate the Contract. GAIL would forfeit the security deposits, encash the bank
guarantee(s)andotherpaymentspayabletoCounterpartyinsuchcases,
c) SubjecttosatisfactionoftheIndependentExternalMonitor,GAILmayban/blacklist/putonholiday
andexcludetheCounterpartyfromfuturedealingsuntilGAILissatisfiedthattheCounterpartyshall
notcommitanysuchviolationinfuture.
d) In addition to above, GAIL reserves its right to initiate criminal proceedings against the violating
Counterparty,iftheallegationsbyCounterpartyarefoundfrivolous,untrueandmisleadingandmay
alsoimposeexemplarycostforthesame.
e) TheCounterpartywillbeentitledtoclaimasdeterminedbytheIndependentExternalMonitor,ifthe
above(d)isfoundincorrect.

INDEPENDENTEXTRNALMONITORS(IEMS)
The following three Independent External Monitors (IEMs) have been appointed by GAIL, in terms of
IntegrityPact(IP)whichformspartofGAILTenders/Contracts.

1.Mr.A.K.Kundra,Email:kundraak@gmail.com
2.Mr.S.C.Tripathi,Email:sctripathi@yahoo.com

Thispanelisauthorizedtoexamine/considerallreferencesmadetoitunderthistender.Thebidder(s),
in case of any dispute(s) / complaint(s) pertaining to this tender may raise the issue either with the
designated tender issuing officer in GAIL or directly with the IEMs on the panel c/o Chief Vigilance
Officer,GAIL(India)Limited,GAILBhavan,16,BhikaijiCamaPlace,R.K.Puram,NewDelhi110066.


GAIL

BIDDOCUMENTFORDETAILEDOFFSHORESURVEYFORREROUTING
OFURANTHALPIPELINEPROJECTACROSSDHARAMTARCREEK
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

HRC

ANNEXURE2

INTEGRITYPACT

(TobeexecutedonplainpaperandapplicabletoalltendersofthevalueofRs.onecroreandabove)

BetweenGAIL(India)Limited,aGovernmentofIndiaPublicSector,(hereinafterreferredtoas"Principal").
AND
.............................(Hereinafterreferredtoas"TheBidder/Contractor").

(PrincipalandtheBidder/Contractorarehereinafterarereferredtoindividuallyas"Party"orcollectively
as"Parties").
PREAMBLE

The Principal intends to award under laid down organizational procedures, contract/s for
....
The Principalvalues fullcompliancewithallrelevantlaws and regulations,andthe principles ofeconomic
useofresources,andoffairnessandtransparencyinitsrelationswithitsBidder/sandContractor/s.

In order to achieve these goals, the Principal cooperates with the renowned International Non
Governmental Organization 'Transparency International' (TI). Following TI's national and international
experience,thePrincipalwillappointanIndependentExternalMonitorwhowillmonitorthetenderprocess,
theexecutionofthecontractetc.forcompliancewiththeprinciplesmentionedabove.

Section1CommitmentsofthePrincipal

1. The Principal commits itself to take all measures necessary to prevent corruption and to observe the
followingPrinciplesinthisregard:

i) No employee of the Principal, either in person or through family members, including relatives, will in
connectionwiththetenderforortheexecutionofacontract,demandoracceptapromisefororaccept
forhim/herselforforathirdperson, anymaterial orimmaterialbenefittowhichhe/sheisnotlegally
entitled.

ii) ThePrincipalshall,duringthetenderprocesstreatallBidderswithequity.ThePrincipalundertakesand
ensuresthatbeforeandduringthetenderprocessshallprovideandshare'thesameinformationtoall
Bidders and will not provide to any Bidder confidential/additional information through which one
particularBiddercouldtakeanadvantageinrelationtothetenderprocessorthecontractexecution.

iii) ThePrincipalwillexcludefromtheprocessallknownprejudicedpersons.

2. IfthePrincipalobtainsinformationontheconductofanyofitsemployeeswhichisacriminaloffence
under the AntiCorruption Laws of India, or if there be a substantive suspicion in this regard, the
PrincipalwillinformitsVigilanceOfficeandinadditioncaninitiatedisciplinaryactions.

Section2CommitmentsandUndertakingsbytheBidder/Contractor

1. TheBidder/Contractorcommitsandundertakestotakeallmeasuresnecessarytopreventmalpractices
& corruption. He commits himself to observe the following principles during his participation in the
tenderprocessandduringthecontractexecution:

i) The Bidder / Contractor undertakes not to, directly or through any other person or firm offer,
promiseorgiveorinfluencetoanyemployeeofthePrincipalassociatedwiththetenderprocessor


GAIL

BIDDOCUMENTFORDETAILEDOFFSHORESURVEYFORREROUTING
OFURANTHALPIPELINEPROJECTACROSSDHARAMTARCREEK
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

HRC

the execution of the contract or to any other person on their behalf any material or immaterial
benefittowhichhe/sheisnotlegallyentitledinordertoobtaininexchangeanyadvantageofany
kindwhatsoeverduringthetenderprocessorduringtheexecutionofthecontract.

ii) TheBidder/Contractorundertakesnottoenterintoanyundisclosedagreementorunderstanding,
whether formal or informal with other Bidders. This applies in particular to prices, specifications,
certifications, subsidiary contracts, submission or nonsubmission of bids or any other action to
restrictcompetitivenessortointroducecartelizationinthebiddingprocess.

iii) TheBidder/ContractorundertakesnottocommitanyoffenceundertherelevantAnticorruption
LawsofIndia.Further,theBidder/Contractorwillnotuseimproperlyanyinformationordocument
provided by the Principal as part of the business relationship regarding plans, technical proposals
andbusinessdetails,includinginformationcontainedortransmittedelectronicallyforthepurposes
ofcompetitionorpersonalgainandwillnotpasstheinformationsoacquiredontoothers.

iv) TheBidder/Contractorwill,whenpresentinghisbidundertakestodisclose anyandall payments


made, is committed to or intends to make to agents, brokers or any other intermediaries in
connectionwiththeawardofthecontract.

2. TheBidder/Contractorwillnotinstigateandallurethirdpersons/partiestocommitoffencesoutlined
aboveorbeanaccessorytosuchoffences.

Section3Disqualificationfromtenderprocessandexclusionfromfuturecontracts

If the Bidder, before the award of contract, has committed a transgression through a violation of any
provisionsofSection2orinanyotherformsoastoputhisreliabilityorcredibilityasBidderintoquestion,
thePrincipalshallbeentitledtodisqualify,putonholidayorblacklisttheBidderincludingfromthefuture
tenderprocessortoterminatethecontract,ifalreadysigned,onthatground.

1. IftheBidder/ContractorhascommittedatransgressionthroughaviolationofanyprovisionsofSection
2soastoputhisreliabilityorcredibilityintoquestion,thePrincipalshallbeentitledtoexcludeincluding
blacklistandputonholidaytheBidder/ContractorfromenteringintoanyGAILfuturecontracttender
processes. The imposition and duration of the exclusion will be determined by the severity of the
transgression.TheseveritywillbedeterminedbythePrincipaltakingintoconsiderationthefullfactsand
circumstancesofeachcaseparticularlytakingintoaccountthenumberoftransgressions,thepositionof
the transgressors within the company hierarchy of the Bidder and the amount of the damage. The
exclusionmaybeimposedforaminimumperiodof6monthsandmaximumofthreeyears.

2. Atransgressionisconsideredtohave occurredifthePrincipal afterdueconsiderationoftheavailable


evidence,concludesthatnoreasonabledoubtispossible.

3. TheBidderwithitsfreeconsentandwithoutanyinfluenceagreesandundertakestorespectanduphold
thePrincipal'sabsoluterightstoresorttoandimposesuchexclusionandfurtheracceptsandundertakes
nottochallengeorquestionsuchexclusiononanyground,includingthelackofanyhearingbeforethe
decision to resort to such exclusion is taken. This undertaking is given freely and after obtaining
independentlegaladvice.

4. SubjecttothefullsatisfactionofthePrincipal,theexclusionoftheBidder/Contractorcouldberevoked
by Principal prematurely if the bidder / contractor can prove that he has restored / recouped the
damagecausedbyhimandhasinstalledasuitablecorruptionpreventionsysteminhisorganization.


GAIL

BIDDOCUMENTFORDETAILEDOFFSHORESURVEYFORREROUTING
OFURANTHALPIPELINEPROJECTACROSSDHARAMTARCREEK
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

HRC

Section4ForfeitureofEMD/SecurityDeposits

1. IfthePrincipalhasdisqualifiedtheBidderfromthetenderprocesspriortotheawardintermsofSection
3, and during the execution of the contract, the Principal shall forfeit earnest money deposit / bid
securitymoney,encashthebankguaranteeincludingduepaymentsinadditiontoblacklistingorputting
onholidaythebidderandterminatingthecontract.

2. If the Principal has terminated the contract according to Section 3, or if the Principal is entitled to
terminate the contract according to Section 3, the Principal shall be entitled to demand and recover
from the Contractor liquidated damages equivalent to Earnest Money Deposit / Security Deposit /
PerformanceBankGuarantee.

3. The bidder agrees and undertakes to pay the said amounts without protest or demur subject only to
conditionthatiftheBidder/ContractorcanproveandestablishthattheexclusionoftheBidderfrom
thetenderprocessortheterminationofthecontractafterthecontractawardhascausednodamageor
lessdamagethantheamountoftheliquidateddamages,theBidder/Contractorshallcompensatethe
Principalonlytotheextentofthedamageintheamountproved.

Section5Previoustransgression

1. TheBidderswearsonoaththatnoprevioustransgressionhasoccurredduringthelastthreeyearswith
any other Company in any country conforming to the TI approach or including with any other Public
SectorEnterprise/UndertakinginIndiathatcouldjustifyhisexclusionfromthetenderprocess.

2. IftheBiddermakesincorrectstatementonthissubject,heshallbedisqualifiedfromthetenderprocess
orthecontract,ifalreadyawarded,couldbeliabletobeterminatedonthisground.

Section6EqualtreatmenttoallBidders/Contractors/Subcontractors

1. TheBidder/Contractorundertakestodemandfromallitssubcontractors,ifany,anundertakingand
commitmentinconformitywiththisIntegrityPact,andtosubmitittothePrincipalbeforesigningofthe
contract.

2. The Principal will enter into agreements with similar conditions, as stipulated herein, with all Bidders,
ContractorsandSubcontractors.

3. ThePrincipalshalldisqualifyfromthetenderprocessallBidderswhodonotsignthisPactorviolateany
ofitsprovisions.

Section7CriminalchargesagainstviolatingBidders/Contractors/Subcontractors

IfthePrincipalobtainsknowledgeofconductofaBidder,ContractororSubcontractor,orofanemployeeor
arepresentativeoranassociateofaBidder,ContractororSubcontractorwhichconstitutescorruption,orif
the Principal has substantive suspicion in this regard, the Principal will inform the Vigilance Office /
Departmentforinitiatingappropriateactionforabove.

Section8IndependentExternalMonitor/Monitors
(Threeinnumberdependingonthesizeofthecontract)
(TobedecidedbytheChairpersonofthePrincipal)

1. ThePrincipalappointscompetentandcredibleexternalindependentMonitorforthisPact.Thetaskof
theMonitoristoreviewindependentlyandobjectively,whetherandtowhatextentthepartiescomply


GAIL

BIDDOCUMENTFORDETAILEDOFFSHORESURVEYFORREROUTING
OFURANTHALPIPELINEPROJECTACROSSDHARAMTARCREEK
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

HRC

withtheobligationsunderthisagreement.

2. The Monitor is not subject to any instructions by the representatives of the parties and performs his
functionsneutrallyandindependently.HereportstotheChairpersonoftheBoardofthePrincipal.

3. The Contractor accepts that the Monitor has the right to access without restriction to all Project
documentationofthePrincipalincludingthatprovidedbytheContractor.TheContractorwillalsogrant
the Monitor, upon his request and demonstration of a valid interest, unrestricted and unconditional
access to his project documentation. The same is applicable to Subcontractors. The Monitor is under
contractual obligation to treat the information and documents of the Bidder / Contractor / Sub
contractorwithconfidentiality.

4. The Principal will provide to the Monitor sufficient information about all meetings among the parties
related to the Project provided such meetings could have an impact on the contractual relations
betweenthePrincipalandtheContractor.ThepartiesoffertotheMonitortheoptiontoparticipatein
suchmeetings.

5. AssoonastheMonitornotices,orbelievestonotice,aviolationofthisagreementhewillsoinformthe
Management of the Principal and request the Management to discontinue or heal the violation or to
take other relevant action. The monitor can in this regard submit nonbinding recommendations.
Beyond this, the Monitor has no right to demand from the parties that they act in a specific manner,
refrain from action or tolerate action. However, the Independent External Monitor shall give an
opportunity to the bidder / contractor to present its case before making its recommendations to the
Principal.

6. TheMonitorwillsubmitawrittenreporttotheChairpersonoftheBoardofthePrincipalwithin8to10
weeksfromthedateofreferenceorintimationtohimbythe'Principal'andshouldtheoccasionarise,
submitproposalsfortakingcorrectivemeasures.

7. Monitor shall be entitled to compensation by the Principal on the same terms & conditions as being
extendedto/providedtoOutsideExpertCommitteeMembersofONGC.

8. If the Monitor has reported to the Chairperson of the Board a substantiated suspicion of an offence
underrelevantAntiCorruptionlawsofIndia,andtheChairpersonhasnot,withinreasonabletime,taken
visibleactiontoproceedagainstsuchoffenceorreportedittotheVigilanceOffice,theMonitormayalso
transmitthisinformationdirectlytotheCentralVigilanceCommissioner,GovernmentofIndia.

9. Theword'Monitor'wouldincludebothsingularandplural.

10. IndependentExternalMonitorshallberequiredtomaintainconfidentialityoftheinformationacquired
and gathered during their tenure / role as Independent Monitor. Any breach in this regard would be
subjecttothelegaljudicialsystemofIndia.

11. The Independent External Monitors shall be responsible to oversee the implementation of Integrity
Pact Program to prevent corruption, bribes or any other unethical practices in the GAIL. However,
Monitor(s) shall be personally and severally be liable for any action or suit brought by Bidder /
Contractor/againsttheMonitor,incasethefindingsofIndependentMonitoris/arefoundincorrector
biasedorprejudiced.

12. Independent External Monitor(s) shall be required to furnish an Undertaking and shall disclose before
takinganyassignmentthathe/shehasnointerestinthematterorconnectedwiththeparty(bidder/
contractor)inanymanner.


GAIL

BIDDOCUMENTFORDETAILEDOFFSHORESURVEYFORREROUTING
OFURANTHALPIPELINEPROJECTACROSSDHARAMTARCREEK
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

HRC

Section9PactDuration

TheprovisionsofthisPactshallcomeintoeffectfromthedateofsigningofthisPactbythebothparties.It
expiresfortheContractor12monthsafterthelastpaymentundertherespectivecontract,andforallother
Bidders6monthsafterthecontracthasbeenawarded.

Ifanyclaimismade/lodgedbyeitherpartyduringthistime,thesameshallbebindingandcontinuetobe
validdespitethelapseofthispactasspecifiedabove,unlessitisdischarged/determinedbytheChairperson
ofthePrincipal.
Section10MiscellaneousProvisions

1. ThisagreementissubjecttoIndianLaw.PlaceofperformanceandjurisdictionistheRegisteredOfficeof
thePrincipal,i.e.NewDelhi.TheArbitrationclauseprovidedinmaintenderdocument/contractshall
notbeapplicableforanyissue/disputearisingunderIntegrityPact.

2. Changes and supplements as well as termination notices, if any, need to be made in writing. Side
Agreementshavenotbeenmade.

3. IftheContractor/Bidderisapartnershipconcernoraconsortium,thisagreementmustbesignedbyall
partnersorconsortiummembers.

4. Incaseanyorseveraloftheprovisionsofthisagreementturnouttobevoid,theremainderofthispact
shallremainvalid.Thepartiestothispacthowever,shallstrivetocometoanagreementtotheiroriginal
intentionsinsuchacase.

______________________

_________________________
(Name&Designation)

(Name&Designation)
ForthePrincipal

FortheBidder/Contractor

Place:________________

Witness1:____________________________

Date:_________________

Witness2:____________________________


GAIL

BIDDOCUMENTFORDETAILEDOFFSHORESURVEYFORREROUTING
OFURANTHALPIPELINEPROJECTACROSSDHARAMTARCREEK
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

HRC

F13
DECLARATION

Weconfirmthatwearenotunderanyliquidation,courtreceivershiporsimilarproceedings.

We also confirm that we have not been banned or delisted by any Government or Quasi
GovernmentagenciesofPSU.Further,weconfirmthatwehavenotbeenputonHolidaylistofGAIL
oranyofitsPMC(i.e.M/sElL,MECON,Tracabel&HRCProjects,WoodGroupKenny).

WeconfirmthatcontentsofBidDocumenthavenotbeenalteredormodified.

Place:

[SignatureofAuthorizedSignatoryofBidder]
Date:

Name:
Designation:
Seal:

Note:ThisshouldbesubmittedontheLetterHeadoftheBidder


GAIL

BIDDOCUMENTFORDETAILEDOFFSHORESURVEYFORREROUTING
OFURANTHALPIPELINEPROJECTACROSSDHARAMTARCREEK
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

HRC

F14
REGRETLETTER

[TobeSubmittedontheLetterheadoftheFirm/Bidder,IncaseofNonSubmissionofOffer/Bid]

Ref:

Dated:

Sub:BidDocumentNr.UTPL/GAIL/HRC/1002(ETenderNo.8000004189),forDetailOffshoreSurvey
forReroutingofUranThalPipelineProjectacrossDharamtarCreek

DearSir,

WithreferencetosubjectTender,weareunabletoquoteduetothereasonmentionedbelow:

The'Service'doesnotfallinour'Servicing'range
Wedonotmeet"BidEvaluationCriteria[BEC]"asspecifiedinTender
Wecannotmeetthe'scopeofwork'asspecifiedinTender
CapacityConstraint
Anyotherreason[pleasespecify]

Yoursfaithfully,

Place:

[SignatureofAuthorizedSignatoryofBidder]
Date:

Name:
Designation:
Seal:


GAIL

BIDDOCUMENTFORDETAILEDOFFSHORESURVEYFORREROUTING
OFURANTHALPIPELINEPROJECTACROSSDHARAMTARCREEK
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

HRC

F15
ACKNOWLEDGEMENTCUMCONSENTLETTER

(Onreceiptoftenderdocument/informationregardingthetender,biddershallacknowledgethereceipt
andconfirmhisintentiontobidorreasonsfornonparticipationagainsttheenquiry/tenderthroughemail/
faxtoconcernedexecutiveinHRCissuedthetender,byfillinguptheformat)

To,
.(C&P)
GAIL(India)Limited

Fax.:
Email:..

Sub.:TenderNo...datedfor(NameofItem/Job)

DearSir,
Weherebyacknowledgereceiptofacompletesetofbiddingdocumentalongwithenclosuresforsubject
item/joband/ortheinformationregardingthesubjecttender.

Weintendtobidasrequestedforthesubjectitem/jobandfurnishfollowingdetailswith
respecttoourquotingoffice:
PostalAddresswithPinCode
:.
TelephoneNumber

:.
FaxNumber

:.
ContactPerson

:.
EmailAddress

:.
MobileNo.

:.
Date

:.
Seal/Stamp

:.

Weareunabletobidforthereasonsgivenbelow:

Reasonsfornonsubmissionofbid

AgencyName
:.
Signature
:.
Name

:.
Designation
:.
Date

:.
Seal/Stamp
:.

Note:BiddershallsenddulyfilledinAcknowledgementCumConsentletterthroughreturnfaxorlatest
bywithin7daysofdateofissuetocontactpersonasmentionedatsl.No.1.13ofIFB.


GAIL

BIDDOCUMENTFORDETAILEDOFFSHORESURVEYFORREROUTING
OFURANTHALPIPELINEPROJECTACROSSDHARAMTARCREEK
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

HRC

F16
RTGS&NEFTMandateForm
RealTimeGrossSettlement(RTGS)/NationalElectronicFundsTransfer(NEFT)Mandateform

(Tobeissuedonvendorsletterhead)

1.Vendor/customerName

:
2.Vendor/customerCode

:
3.Vendor/customerAddress

:
4.Vendor/customeremailid

:
5.Particularsofbankaccount

:
a)NameofBank

:
b)Nameofbranch

:
c)Branchcode

:
d)Address

e)Telephonenumber

:
f) Typeofaccount(current/savingetc.)

:
g)AccountNumber

:
h)RTGSIFSCcodeofthebankbranch

:
i) NEFTIFSCcodeofthebankbranch

:
j) 9digitMICRcode

I/We hereby authorize GAIL (India) Limited to release any amount due to me/us in the bank account as
mentioned above. I/We hereby declare that the particulars given above are correct and complete. If the
transactionisdelayedorlostbecauseofincompleteorincorrectinformation,wewouldnotholdthe
GAIL(India)Limitedresponsible

(Signatureofvendor/customer)

BANKCERTIFICATE

Wecertifythat_______________________hasanAccountno._______________________withusandwe
confirmthatthedetailsgivenabovearecorrectasperourrecords.

Bankstamp
Date

(Signatureofauthorizedofficerofbank)


GAIL

BIDDOCUMENTFORDETAILEDOFFSHORESURVEYFORREROUTING
OFURANTHALPIPELINEPROJECTACROSSDHARAMTARCREEK
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

HRC

ATTACHMENTII

CONTRACTAGREEMENT


GAIL

BIDDOCUMENTFORDETAILEDOFFSHORESURVEYFORREROUTING
OFURANTHALPIPELINEPROJECTACROSSDHARAMTARCREEK
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

HRC

PROFORMAFORCONTRACTAGREEMENT
(Tobeexecutedonnonjudicialstampedpaperofappropriatevalue)

LOANo.GAIL/

dated

ContractAgreementfortheworkofofGAIL(INDIA)Ltd.madeonbetween(Nameand
Address) , hereinafter called the CONTRACTOR (which term shall unless excluded by or
repugnanttothesubjectorcontextincludeitssuccessorsandpermittedassignees)oftheonepartandGAIL
(INDIA)LIMITEDhereinaftercalledtheEMPLOYER(whichtermshall,unlessexcludedbyorrepugnantto
thesubjectorcontextincludeitssuccessorsandassignees)oftheotherpart.

WHEREAS

A.
The EMPLOYER being desirous of having provided and executed certain work mentioned,
enumerated or referred to in the Tender Documents including Letter Inviting Tender, General
Tender Notice, General Conditions of Contract, Special Conditions of Contract, Specifications,
Drawings,Plans,TimeScheduleofcompletionofjobs,ScheduleofRates,AgreedVariations,other
documentshascalledforTender.

B.
The CONTRACTOR has inspected the SITE and surroundings of WORK specified in the Tender
Documentsandhassatisfiedhimselfbycarefulexaminationbeforesubmittinghistenderastothe
nature of the surface, strata, soil, subsoil and ground, the form and nature of site and local
conditions,thequantities,natureandmagnitudeofthework,theavailabilityoflaborandmaterials
necessary for the execution of work, the means of access to SITE, the supply of power and water
theretoandtheaccommodationhemayrequireandhasmadelocalandindependentenquiriesand
obtained complete information as to the matters and thing referred to, or implied in the tender
documents or having any connection therewith and has considered the nature and extent of all
probable and possible situations, delays, hindrances or interferences to or with the execution and
completionoftheworktobecarriedoutundertheCONTRACT,andhasexaminedandconsideredall
other matters, conditions and things and probable and possible contingencies, and generally all
mattersincidentaltheretoandancillarythereofaffectingtheexecutionandcompletionoftheWORK
andwhichmighthaveinfluencedhiminmakinghistender.

C.
TheTenderDocumentsincludingtheNoticeLetterInvitingTender,GeneralConditionsofContract,
SpecialConditionsofContract,ScheduleofRates,GeneralObligations,SPECIFICATIONS,DRAWINGS,
PLANS,TimeScheduleforcompletionofJobs,LetterofAcceptanceofTenderandanystatementof
agreed variations with its enclosures copies of which are hereto annexed form part of this
CONTRACT though separately set out herein and are included in the expression CONTRACT
whereverhereinused.

ANDWHEREAS

TheEMPLOYERacceptedtheTenderoftheCONTRACTORfortheprovisionandtheexecutionofthe
said WORK at the rates stated in the schedule of quantities of the work and finally approved by
EMPLOYER(hereinaftercalledthe"ScheduleofRates")uponthetermsandsubjecttotheconditions
ofCONTRACT.


GAIL

BIDDOCUMENTFORDETAILEDOFFSHORESURVEYFORREROUTING
OFURANTHALPIPELINEPROJECTACROSSDHARAMTARCREEK
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

HRC

NOWTHISAGREEMENTWITNESSETHANDITISHEREBYAGREEDANDDECLAREDASFOLLOWS:
1. InconsiderationofthepaymenttobemadetotheCONTRACTORfortheWORKtobeexecutedby
him,theCONTRACTORherebycovenantswithEMPLOYERthattheCONTRACTORshallandwillduly
provide,executeandcompletethesaidworkandshalldoandperformallotheractsandthingsin
theCONTRACTmentionedordescribedorwhicharetobeimpliedtherefromormaybereasonably
necessaryforthecompletionofthesaidWORKandatthesaidtimesandinthemannerandsubject
tothetermsandconditionsorstipulationsmentionedinthecontract.

2. InconsiderationofthedueprovisionexecutionandcompletionofthesaidWORK,EMPLOYERdoes
herebyagreewiththeCONTRACTORthattheEMPLOYERwillpaytotheCONTRACTORtherespective
amounts for the WORK actually done by him and approved by the EMPLOYER at the Schedule of
Rates and such other sum payable to the CONTRACTOR under provision of CONTRACT, such
paymenttobemadeatsuchtimeinsuchmannerasprovidedforintheCONTRACT.

AND

3. Inconsiderationofthedueprovision,executionandcompletionofthesaidWORKtheCONTRACTOR
doesherebyagreetopaysuchsumsasmaybeduetotheEMPLOYERfortheservicesrenderedby
theEMPLOYERtotheCONTRACTOR,suchaspowersupply,watersupplyandothersassetforinthe
said CONTRACT and such other sums as may become payable to the EMPLOYER towards the
controlleditemsofconsumablematerialsortowardsloss,damagetotheEMPLOYER'Sequipment,
materials construction plant and machinery, such payments to be made at such time and in such
mannerasisprovidedintheCONTRACT.

ItisspecificallyanddistinctlyunderstoodandagreedbetweentheEMPLOYERandtheCONTRACTOR
that the CONTRACTOR shall have no right, title or interest in the SITE made available by the
EMPLOYER for execution of the works or in the building, structures or work executed on the said
SITEbytheCONTRACTORorinthegoods,articles,materialsetc.,broughtonthesaidSITE(unless
thesamespecificallybelongstotheCONTRACTOR)andtheCONTRACTORshallnothaveordeemed
to have any lien whatsoever charge for unpaid bills will not be entitled to assume or retain
possession or control of the SITE or structures and the EMPLOYER shall have an absolute and
unfettered right to take full possession of SITE and to remove the CONTRACTOR, their servants,
agentsandmaterialsbelongingtotheCONTRACTORandlyingontheSITE.

The CONTRACTOR shall be allowed to enter upon the SITE for execution of the WORK only as a
licenseesimpliciterandshallnothaveanyclaim,right,titleorinterestintheSITEorthestructures
erectedthereonandtheEMPLOYERshallbeentitledtoterminatesuchlicenseatanytimewithout
assigninganyreason.

Thematerialsincludingsand,gravel,stone,loose,earth,rocketc.,duguporexcavatedfromthesaid
SITE shall, unless otherwise expressly agreed under this CONTRACT, exclusively belong to the
EMPLOYER and the CONTRACTOR shall have no right to claim over the same and such excavation
and materials should be disposed off on account of the EMPLOYER according to the instruction in
writingissuedfromtimetotimebytheENGINEERINCHARGE.


GAIL

BIDDOCUMENTFORDETAILEDOFFSHORESURVEYFORREROUTING
OFURANTHALPIPELINEPROJECTACROSSDHARAMTARCREEK
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

HRC

In Witness whereof the parties have executed these presents in the day and the year first above
written.

SignedandDeliveredforandon
ofEMPLOYER.

SignedandDeliveredforandbehalf
OnbehalfoftheCONTRACTORs.

(NAMEOFTHECONTRACTOR)
____________________________
____________________________
Date:____________
Place:____________

1.___________________________
__________________________
_________________________

1.________________________
__________________________
________________________

2.___________________________
__________________________
_________________________

2.________________________
________________________
________________________

GAIL(INDIA)LIMITED

_______________________________
_______________________________
Date:___________

Place:___________

INPRESENCEOFTWOWITNESSES


GAIL

BIDDOCUMENTFORDETAILEDOFFSHORESURVEYFORREROUTING
OFURANTHALPIPELINEPROJECTACROSSDHARAMTARCREEK
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

ATTACHMENTIII

INDEMNITYBOND

HRC

BIDDOCUMENTFORDETAILEDOFFSHORESURVEYFORREROUTING
OFURANTHALPIPELINEPROJECTACROSSDHARAMTARCREEK
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

GAIL

HRC

PROFORMAOFINDEMNITYBONDFORSUPPLYOFMATERIALSBYEMPLOYER
(Tobeexecutedonnonjudicialstampedpaperofappropriatevalue)

WHEREAS GAIL (INDIA) LTD. (hereinafter referred to as GAIL) which expression shall unless
repugnant to the context includes their legal representatives, successors and assigns having their
registeredofficeat16,BhikaijiCamaPlace;R.K.PuramNewDelhihasenteredintoaCONTRACTwith
______________________ (hereinafter referred to as the CONTRACTOR which expression shall
unless repugnant to the context include their legal representatives, successors and assigns) for
____________________on the terms and conditions as set out, interalia, in the CONTRACT
No................. Dated............. and various documents forming part thereof hereinafter collectively
referredtoasthe"CONTRACT"whichexpressionshallincludeallamendments,modificationsand/or
variationsthereto.

ANDWHEREAS

i) GAIL has agreed to supply to the CONTRACTOR, equipment, plants and materials (finished, semi
finished and raw)for the purpose of EXECUTION of the said CONTRACT by the CONTRACTOR (the
equipment, plants and materials to be supplied by GAIL to the CONTRACTOR, hereinafter for the
sakeofbrevityreferredtoasthe "saidmaterials")and pending execution by theCONTRACTORof
theCONTRACTincorporating the said materials,the said materialsshall be underthe custody and
chargeoftheCONTRACTORandshallbekept,stored,altered,workeduponand/orfabricatedatthe
soleriskandexpenseoftheCONTRACTOR.

ii) As a precondition to the supply of the said materials by GAIL to the CONTRACTOR, GAIL has
requiredtheCONTRACTORtofurnishtoGAILanIndemnityBondinthemannerandupontermsand
conditionshereinafterindicated.

NOW,THEREFORE,inconsiderationofthepremisesaforesaidtheCONTRACTORherebyirrevocably
andunconditionally undertakestoindemnify andkeep indemnified GAIL from and againstall loss,
damageanddestruction(inclusivebutnotlimitedtoanyoralllossordamageordestructiontoorof
the said materials or any item or part thereof by theft, pilferage, fire, flood, storm, tempest,
lightning, explosion, storage, chemical or physical action or reaction, binding, warping, exposure,
rusting,faultyworkmanship,faultyfabrication,orfaultymethodortechniqueoffabrication,strike,
riot, civil commotion, or other act or omission or commission whatsoever within or beyond the
controloftheCONTRACTOR,misuseandmisappropriation(inclusivebutnotlimitedtothemisuseor
misappropriationbytheCONTRACTORandtheContractor'sservantsand/oragents)whatsoeverto,
orofinthesaidmaterialsoranypartofthemthereoffromthedatethatthesameorrelativepartof
itemthereofwassuppliedtotheCONTRACTORuptoanduntilthedateofreturntoGAILofthesaid
materials or relative part of item thereof or completed fabricated works(s) incorporating the said
materialandundertaketopaytoGAILforthwithondemandinwritingwithoutprotestordemurthe
value as specified by GAIL of the said material or item or part thereof, lost, damaged, destroyed,
misused and/or misappropriated, as the case may be or, together with GAIL'S costs and expenses
(inclusive of but not limited to handling, transportation, cartage, insurance, freight, packing and
inspectioncosts/orexpensesupto)andaggregatelimitofRs._________________________(Rupees
________________________________________________________).

ANDTHECONTRACTORherebyagreeswithGAILthat:

i) ThisIndemnity/UndertakingshallbeacontinuingIndemnity/Undertakingandshallremainvalidand
irrevocable for all claims of GAIL arising hereunder upto and until the midnight of
________________.However,iftheCONTRACTforwhichthisIndemnity/Undertakingisgivenisnot


GAIL

BIDDOCUMENTFORDETAILEDOFFSHORESURVEYFORREROUTING
OFURANTHALPIPELINEPROJECTACROSSDHARAMTARCREEK
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

HRC

completedbythisdate,theCONTRACTORherebyagreestoextendtheIndemnity/Undertakingtillsuch
timeasisrequiredtofulfilltheCONTRACT.

ii) This Indemnity/Undertaking shall not be determined by any change in constitution or upon
insolvency of the CONTRACTOR but shall be in all respects and for all purposes be binding and
operativeuntilpaymentofallmoneyspayabletoGAILintermsofhereof.

iii) ThemerestatementofallegationmadebyoronbehalfofGAILin anynoticeordemandorother


writingaddressedtotheCONTRACTORastoanyofthesaidmaterialoritemorpartthereofhaving
been lost , damaged, destroyed, misused or misappropriated while in the custody of the
CONTRACTOR and/or prior to completion of the completed fabricated work(s) and delivery to job
sitethereofincorporatingthesaidmaterialsshallbeconclusiveofthefactumofthesaidmaterialor
item or part thereof having been supplied to the CONTRACTOR and/or the loss, damage,
destruction, misuse or misappropriation thereof, as the case may be, while in the custody of the
CONTRACTOR and/or prior to the completion of the completed fabricated work(s) and delivery to
job site thereof incorporating the said materials without necessity on the part of GAIL to produce
anydocumentaryprooforotherevidencewhatsoeverinsupportofthis.

iv) TheamountstatedinanynoticeofdemandaddressedbyGAILtotheCONTRACTORastothevalue
of such said materials lost, damaged, destroyed, misused or misappropriated, inclusive relative to
thecostsandexpensesincurredbyGAILinconnectiontherewithshallbeconclusiveofthevalueof
suchsaidmaterialsandthesaidcostandexpensesasalsooftheamountliabletobepaidtoGAILto
produce any voucher, bill or other documentation or evidence whatsoever in supportthereof and
such amount shall be paid without any demur and on demand and no dispute shall be raised
concerningthesame.

TheundersignedhasfullpowertoexecutethisIndemnityBondonbehalfoftheCONTRACTORunder
thePowerofAttorneydated______.

(SIGNEDBYCOMPETENTAUTHORITY)

Place:

Dated:

OfficialsealoftheCONTRACTOR


GAIL

BIDDOCUMENTFORDETAILEDOFFSHORESURVEYFORREROUTING
OFURANTHALPIPELINEPROJECTACROSSDHARAMTARCREEK
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

ATTACHMENTIV

PERFORMANCEEVALUATION

HRC


GAIL

1.0

2.0

3.0

BIDDOCUMENTFORDETAILEDOFFSHORESURVEYFORREROUTING
OFURANTHALPIPELINEPROJECTACROSSDHARAMTARCREEK
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

HRC

PurposeofAttachmentIII

PROCEDUREFOREVALUATIONOFPERFORMANCEOF
VENDORS/CONTRACTORS/CONSULTANTS

GENERAL
A system for evaluation of vendors / contractors and their performance is a key process and
importanttosupportaneffectivepurchasing&contractingfunctionofanorganization.

PerformanceofallparticipatingVendors/Contractors/Consultantsneedtobecloselymonitoredto
ensure timely receipt of supplies from a Vendor, completion of an assignment by a Consultant or
complete execution of order by a contractor within scheduled completion period. For timely
executionofprojectsandmeetingtheoperation&maintenancerequirementofoperatingplants,it
isnecessarytomonitortheexecutionoforderorcontractsrightfromtheawardstagetocompletion
stageandtakecorrectivemeasuresintime

OBJECTIVE
The objective of Evaluation of Performance aims to recognize, and develop reliable Vendors /
Contractors/Consultantssothattheyconsistentlymeetorexceedexpectationsandrequirements.
The purpose of this procedure is to put in place a system to monitor performance of Vendors /
Contractors / Consultants associated with GAIL in Projects and in O&M so as to ensure timely
completionofvariousprojects,timelyreceiptofsuppliesincludingcompletionofworks&services
foroperationandmaintenanceofoperatingplantsandqualitystandardsinallrespects.

METHODOLOGY
(i)PreparationofPerformanceRatingDatasheet
PerformanceRatingDataSheetforeachandeveryVendor/ContractororConsultantforallorders/
ContractswithavalueofRs.1Lakhandaboveisrecommendedtobedrawnup.Thesedatasheets
are to be separately prepared for orders/contracts related to Projects and O&M. Format,
Parameters,Process,responsibilityforpreparationofPerformanceRatingDataSheetareseparately
mentioned.

(ii)Measurementofperformance
Basedontheparameters defined in DataSheet, Performanceof concernedVendor, Contractor or
Consultant would be computed and graded accordingly. The measurement of the performance of
thePartywouldbeitsabilitytoachievetheminimumscoringof60%pointsinthegivenparameters
individuallyandcollectively.AnyPartyfailingtosecurelessthantheminimumscoreinanyofthe
parametersshallnotbeconsideredtoremaininbusinesswithGAIL.

(iii)InitiationofMeasures
DependingupontheGradingofPerformance,correctivemeasureswouldbeinitiatedbytakingup
the matter with concerned Vendor /Contractor / Consultant. Response of
Vendor/Contractor/Consultantwouldbeconsideredbeforedecidingfurthercourseofaction.

(iv)ImplementationofCorrectiveMeasures:
Based on the response of Vendor/Contractor/Consultant, concerned Engineer In Charge for the
Projectsand/orOICincaseofO&Mwouldrecommendforcontinuationordiscontinuationofsuch
party from the business of GAlL. These recommendations would be submitted to the Competent
AuthoritywhowouldpassareasonedorderforputtingthepartyonHoliday/blacklisting.

(v)Orders/contractsplacedonpropitiatory/OEMbasisforO&Mwillbeevaluatedand,ifrequired,
correctiveactionwillbetakenforimprovementinfuture.


GAIL

4.0

5.0

5.1

BIDDOCUMENTFORDETAILEDOFFSHORESURVEYFORREROUTING
OFURANTHALPIPELINEPROJECTACROSSDHARAMTARCREEK
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

HRC

EXCLUSIONS
ThefollowingwouldbeexcludedfromthescopeofevaluationofperformanceofVendors/
Contractors/Consultants.
(i) Orders/ContractsbelowthevalueofRs.1Lakh
(ii) Onetimevendor/Contractor/Consultant.
(iii) OrdersforMisc./Administrativeitems/NonstockNonvaluateditems.However,concerned
EngineerIncharge/OICswillcontinuetomonitorsuchcasessoastominimizetheimpacton
Projects/O&MplantsduetononperformanceofVendors/Contractors/Consultantsinall
suchcases,

PROCESSOFEVALUATIONOFPERFORMANCEOFVENDORS/CONTRACTORS/CONSULTANT
FORPROJECTS
(i) EvaluationofperformanceofVendors/Contractors/ConsultantsincaseofPROJECTSshallbe
doneimmediatelywithcommissioningofanyProject.

(ii) OncommissioningofanyProject,EIC(EngineerinCharge)/Projectinchargeshallpreparea
PerformanceRatingDataSheet(FormatatAnnexureI)forallOrdersandContractsexcluding
casesunderPara4.0

(iii) DependinguponthePerformanceRating,followingactionneedtobeinitiatedbyEngineerin
charge/Projectincharge

Sl.No. PerformanceRating Action


1.
Poor
Seekexplanationforpoorperformance
2.
Fair
Seekexplanationforfairperformance
Lettertotheconcernedforimprovingperformanceinfuture.
3.
Good
Nofurtheraction.
4.
VeryGood

(iv) Reply from concerned Vendor / Contractor / Consultant shall be examined, In case of
satisfactoryreply,PerformanceRatingdata Sheettobeclosedwithalettertotheconcerned
forimprovingperformanceinfuture.

(v) Whennoreplyisreceivedorreasonsindicatedareunsatisfactory,thefollowingactionsneedto
betaken:

(A)WhereperformanceratingisPoor:

(i) RecommendsuchdefaultingVendor/Contractor/ConsultantforputtingonHOLIDAYfora

Periodof1year.

(ii) When his performance has affected overall completion schedule of the project,
recommend such defaulting Vendor / Contractor / Consultant for putting on HOLIDAY for a
periodof2/3years,

(B)WherePerformanceRatingisFAIR

RecommendforissuanceofwarningtosuchdefaultingVendors/Contractors/Consultantsto

Improvetheirperformance.

(vi) Irrespective of Performance rating, where Vendor / Contractor / Consultant submit forged
documentsinrespectofexperience,turnoverandanyotherconditionformingthebasisfortie
prequalifying / eligibility criterion, such Vendor / Contractor / Consultant should be
recommendedforBLACKLISTING.


GAIL

5.2

6.0

6.1

6.2

BIDDOCUMENTFORDETAILEDOFFSHORESURVEYFORREROUTING
OFURANTHALPIPELINEPROJECTACROSSDHARAMTARCREEK
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

HRC

(vii)OnreceiptofconsolidatedrecommendationsofEngineeringinChargeofaProject,theProject
Manager will constitute a Committee of Head of Projects, C&P and Finance to examine the
recommendationsforwardedbytheEngineerincharge.

(viii) In case committee recommends putting a party on holiday or for blacklisting, the Project
ManagerwillputuptherecommendationonofcommitteetotheconcernedDirectorthrough
CorporateC&PDeptalongwithadraftshowcausenoticeprovidingaopportunitytodefend
hiscase.ThedraftshowcausenoticeshouldbevettedbyLegalDept.

(ix) AfterobtainingapprovalfromtheconcernedDirector,CorporateC&Pdepartmentwillissuethe
showcausenoticetotheconcernedparty.

(x) On receipt of reply in response to show cause notice, Corporate C&P Dept. will forward the
sametoProjectManagerwhoaftertakinglegalopinionwillprepareaproposalforkeepingthe
partyonHoliday/forblacklistingandforwardthesametoCorporateC&PDept.forobtaining
theapprovaloftheconcernedDirector.

(xi) AfterobtainingapprovalfromtheconcernedDirector,CorporateC&PDept.willissuealetter
to the party convoying the decision of putting him on holiday for the specific period or
blacklistingtheparty.

(xii)Alistofallpartiesputonholidayorblacklistedwillbecommunicatedtoallconcernedandwill
alsobemaintainedatGAILIntranet.

(xiii)However,HolidayrestrictionsshallnotapplyonVendorsforprocurementofsparesfromthem
onproprietarybasis.

FORCONSULTANCYJOBS
MonitoringandEvaluationofconsultancyjobswillbecarriedoutinthesamewayasdescribedin
Para 5.1 for Projects except the functions of Project Manager will be performed by concerned In
chargesofuserDepts.suchasProjectDevelopment,BusinessDevelopment,E&P,HR,Finance,HSE
etc.TheprovisionofPara5.1(xiii)willnotbeapplicableforconsultancyjobs.

REVIEW&RESTORATIONOFPARTIESPUTONHOLIDAY/BLACKLISTED
After expiry of Holiday period, the vendors/contractors/consultants will have been put on Holiday
duetodelayincompletionschedulebeautomaticallyrestoredtoparticipateinbusinesswithGAIL.
PartieswhohavebeenputonHolidayduetoqualityproblemswillberestoredonlyafterareviewby
thecommitteewhichhadearlierrecommendedthepartytobeputonHoliday.
The period of Holiday will be from one year to three years depending upon the seriousness of
failure.Itcanbethreeyearsextremecasesandmaybeoneyearortwoyearsdependinguponthe
natureoffailure in performance.


GAIL

BIDDOCUMENTFORDETAILEDOFFSHORESURVEYFORREROUTING
OFURANTHALPIPELINEPROJECTACROSSDHARAMTARCREEK
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

HRC

Annexure1

PERFORMANCERATINGDATASHEET
(FORPROJECTS/CONSULTANCYJOBS)

1. Project/WorkCentre

2.

Order/ContractNo.&Date

3.

BriefdescriptionofItemsWorks/Assignment

4.

Order/Contractvalue(Rs.)

5.

NameofVendor/Contractor/Consultant

6.

Contracteddelivery/CompletionSchedule

7.

Actualdelivery/Completiondate

Performance
Parameter

Delivery/
Completion
Performance

Quality
Performance

Reliability
Performance

Total

MaximumMarks

40

40

20

100

MarksAllocated(*)

Remarks(ifany)
PERFORMANCERATING(**):
Note:
(*)Allocationofmarkswouldbeasperenclosedinstructions
(**)performanceratingshallbeclassifiedasunder:

Sl.No.
1.
2.
3.
4.

Range(Marks)
60&below
6175
7690
MORETHAN90

Rating
POOR
FAIR
GOOD
VERYGOOD

SignatureofAuthorizedsignatorywithname&designation


GAIL

BIDDOCUMENTFORDETAILEDOFFSHORESURVEYFORREROUTING
OFURANTHALPIPELINEPROJECTACROSSDHARAMTARCREEK
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

HRC

INSTRUCTIONSFORALLOCATIONOFMARKS

Marksaretobeallocatedasunder:

1.1 DELIVERY/COMPLETIONPERFORMANCE:

40MARKS

a)

b)

DeliveryPeriod/
completion
Upto3months

Above3months

Delayinweeks

Marks

BeforeCDD
Delayupto4weeks
Delayupto8weeks
Delayupto10weeks
Delayupto12weeks
Delayupto16weeks
Morethan16weeks

BeforeCDD
Delayupto4weeks
Delayupto8weeks
Delayupto10weeks
Delayupto16weeks
Delayupto20weeks
Delayupto24weeks
Morethan24weeks

40
35
30
25
20
15
0

40
35
30
25
20
15
10
0

1.2

QUALITYPERFORMANCE

40MARKS

40marks

ForNormalCases:NoDefects/NoDeviation/Nofailure:

i)

Rejection/Defects

Markstobeallocatedonproratabasisfor
acceptablequantityascomparedtototal
quantityfornormalcases

10Marks

ii)

Whenqualityfailure
endangersthesystem
integrationandsafetyof
thesystem.

Failureofseverenature
Moderatenature
lowseverenature

0marks
5marks
1025marks

iii)

Numberofdeviations

1. No.deviation
2. No.ofdeviations<=2
3. No.ofdeviations>2

5Marks
2marks
0marks


GAIL


1.3

BIDDOCUMENTFORDETAILEDOFFSHORESURVEYFORREROUTING
OFURANTHALPIPELINEPROJECTACROSSDHARAMTARCREEK
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

RELIABILITYPERFORMANCE

HRC

20MARKS

A.

FORWORKS/CONTRACTS

i)

Submissionoforderacceptance,agreement,PBG,Drawingsand
otherdocumentswithintime

4marks

ii)

MobilizationofresourcesasperContactandintime

4marks

iii)

LiquidationofChecklistpoints

4marks

iv)
v)

CompliancetostatutoryandHS&ErequirementsorReliabilityof
Estimates/Design/Drawingetc.incaseofConsultancyjobs
Timelysubmission ofestimatesandotherdocumentsforExtra,
Substituted&AHRitems

4marks
4marks

B.

FORSUPPLIES

i)
ii)
iii)
iv)

Submissionoforderacceptance,PBG,Drawingandother
documentswithintime
AttendingcomplaintsandrequestsforafterSalesservice/warranty
repairsand/orquery/advice(uptotheevaluationperiod)
Responsetovariouscorrespondenceandconformancetostandards
likeISO
SubmissionofallrequireddocumentsincludingTestCertificates
atthetimeofsupply

5marks
5marks
5marks
5marks


GAIL

BIDDOCUMENTFORDETAILEDOFFSHORESURVEYFORREROUTING
OFURANTHALPIPELINEPROJECTACROSSDHARAMTARCREEK
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

SECTIONV

SPECIFICATIONS&SCOPEOFWORK

HRC

BIDDOCUMENTFORDETAILEDOFFSHORESURVEYFORREROUTING
OFURANTHALPIPELINEPROJECTACROSSDHARAMTARCREEK
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

GAIL

CONTENTS

1.0

2.0

3.0

4.0

5.0

6.0

7.0

PROJECTDESCRIPTION
OBJECTIVES
SCOPEOFWORK
SCOPEOFSUPPLY
CONTRACTORSRESPONSIBILITY
COMPANYSOBLIGATION
DOCUMENTANDDATASUBMISSION

HRC


GAIL

1.0

BIDDOCUMENTFORDETAILEDOFFSHORESURVEYFORREROUTING
OFURANTHALPIPELINEPROJECTACROSSDHARAMTARCREEK
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

HRC

PROJECTDESCRIPTION
M/sGAIL(India)Ltdintendstoreroutetheexisting26"ODpipelinefromUrantoThaltoUsaracross
Dharamtar creek to transport gas from Uran to Usar via Thal as the Maharashtra Maritime Board
(MMB) has plans to undertake dredging/ port development work at Rewas, south of Dharamtar
creek.

In line with above, the offshore part of the project involves laying of new 26 pipeline in the
proposedrouteandalsoabandonment/recoveryoftheexistingpipelineuponcommissioningofthe
newpipeline.

Thereforetheareacoveredunderoffshoresurveyisproposedtoinclude:
offshoresectionoftheproposedrouteofnewpipeline
offshoresectionofrouteofexistingpipeline(toaidinitsabandonment/recovery)

2.0

OBJECTIVE
Theobjectivesofthedetailedoffshorepipelineroutesurveyareasfollows:

i. Studyofoffshoreprofileofproposedoffshoreroutetoestablish/reconfirmthemostoptimum
alignmentofpipeline.

ii. Carrying out survey of existing offshore pipeline route to aid in the recovery/abandonment of
theexistingoffshoreportionofthepipelineafterdecommissioningofthesame

3.0

SCOPEOFWORK

Contractorsscopeofworkfordetailedoffshoresurveycoverstwopipelineroutescrossing
DharamtarCreek.RouteMapisattachedasAnnexureI

ThefirstroutecoverstheproposedpipelinefromLFP1atUranendtoLFP2atMandvaend.Route
coordinatesisgivenbelow;

Sr Description TPNr.
Easting
Northing
Latitude
Longitude
1 StartPoint LFP1(TP12) 283138.04 2085094.11 18 50' 47.15" 72 56' 30.43"
2 EndPoint
LFP2(TP13) 282925.71 2082962.22 18 49' 37.75" 72 56' 24.02"

ThesecondrouteforsurveycoversexistingpipelineroutefromUrantoThalviaMandva.
Routecoordinatesisgivenbelow;

Sr Description TPNr. Easting


Northing
Latitude
Longitude
281303.38 2086013.51 18 51' 16.35" 72 55' 27.41"
1 StartPoint TP0
2 EndPoint
TP47 278422.70 2080106.51 18 48' 3.18" 72 53' 51.42"

Thedetailedoffshoresurveyshallincludebutshallnotbelimitedtothefollowingdetailedscope.
Theworkdescribedhereinshallbecarriedoutasperapplicabletechnicalspecificationsenclosed
alongwiththetenderdocument.


GAIL

3.1

BIDDOCUMENTFORDETAILEDOFFSHORESURVEYFORREROUTING
OFURANTHALPIPELINEPROJECTACROSSDHARAMTARCREEK
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

HRC

Surveyistobecarriedoutforacorridorof500meterfortheoffshorepipelinerunningthree
longitudinallinesi.e.onecenterlinealongtheproposedrouteandonewinglinesoneithersideof
thecenterlineat250mdistancefromcenterline.
ThefollowingworkhastobecarriedoutalongtheoffshorerouteofthePROPOSEDNEWPIPELINE
i)

Bathymetricsurveyusingdualfrequencyechosounder

ii) Subbottomprofilingforminimumdepthupto5.0mbelowlowestpointoftheexpectedtrench
profile.Enoughdatatobeprovidedfordredgingcontractortocommencedredgingworks.

iii) Sidescansonartocoverthepipelinecorridorwith3surveytracksrecordedwithin500meters
corridorandpositionfixalongtrackat25metersentry.

iv) TheareabetweensmallboatsurveyandLFPlocationistobesurveyedat10mgridspacingfor
200mcorridor,usinglandsurveytechnique.

v) Magnetic/Gradiometersurveytobecarriedoutalongtheroutetoidentifyanypotentialhazards
intheformofsubmergedmetallicobjects,andspecifytheirsizes.

vi) Trench profile and alignment sheets for proposed new offshore route. The offshore trench
profile drawings must include all details required for dredging contractor to carryout the
dredgingworks.Thetrenchprofilemustbepreparedconsideringthatitwillbecommontrench
for GAILs 26 NG pipeline as well as RILs 10 NG pipeline. Trench dimensions to conform to
applicablespacingcode

3.2

ThefollowingworkhastobecarriedoutalongtheoffshorerouteoftheEXISTINGPIPELINE
i)

Bathymetricsurveyusingdualfrequencyechosounder

ii)

Subbottomprofilingforminimumdepthof5.0mbelowseabed

iii)
Side scan sonar to cover the pipeline corridor with 3 survey tracks recorded within 100
meterscorridorandpositionfixalongtrackat25metersentry.

iv)
Magnetic/Gradiometer survey to be carried out along the route to identify any potential
hazardsintheformofsubmergedmetallicobjects,andspecifytheirsizes.

Crosslineat100mlinespacing,perpendiculartopipelineshouldbecarriedbeoutfortheabove.

4.0
SCOPEOFSUPPLY

4.1
Company shall not supply any materials, manpower or equipment for the tendered work and this
shallbetheresponsibilityoftheContractor.

5.0
CONTRACTORSRESPONSIBILITIES

5.1
Contractoringeneralshallcarryoutreconnaissancesurveyandreconfirmproposedroutefordetail
survey inconsultationwithPMC/GAIL.Deviation fromroute,if consideredessentialbycontractor,
shallbebroughttothenoticeofthePMC/GAIL.


GAIL

5.2

5.3

5.4

5.5

5.6

6.0

BIDDOCUMENTFORDETAILEDOFFSHORESURVEYFORREROUTING
OFURANTHALPIPELINEPROJECTACROSSDHARAMTARCREEK
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

HRC

Arranging, acquiring all data, access, permissions and other activities/services required for and/or
incidentaltoperformingtheworktendered.
Settling all compensation and disputes arising out of any damages caused by Contractor or
Contractorsworkmenduringtheexecutionofthework.
Contractor shall carryout all works in strict compliance with applicable specifications documents
enclosed with the tender documents and as per the instructions of Company Representative. The
scopeofworkshallalsoincludeanyotheritem/workrequiredtocompletetheworkinallrespectas
perspecifications,drawingsandinstructionsofPMC/GAILwhetherspecificallymentionedhereinor
not,butrequiredtofulfillthisintendedpurposeofthistenderdocument.
AllmapsprocuredbytheContractorunderthiscontractshallbepropertyoftheCompanyandshall
behandedovertotheCompanyoncompletionofthework.
ProcurementofallrequiredSurveyofIndiamaps/Satelliteimageries/anyothermapnecessaryto
undertake reconnaissance survey and detail route survey of proposed pipeline shall be in
contractors Scope of Work, without any additional cost to GAIL. However, assistance in
procurementofmaps,ifrequired,shallbeprovidedbyGAIL.
COMPANYSOBLIGATION
All necessary help will be extended for obtaining required permissions from various authorities to
undertakesurveyinseaandthereafterforotherclearance.

7.0

7.1

7.2

DOCUMENT/DATASUBMISSION
Contentsandpresentationofsurveydata/recordsshallbereviewed/approvedbyPMC/GAILinthe
initialstageonsampledrawings/documentstobepreparedbytheContractor.
Twosetsofpapercopyofsampledrawings/data/documentscoveringatleast1.0kmstretchshall
be submitted by the Contractor for PMC/GAIL's review in the form of draft report for entire
activities.Suggestions/Comments,ifany,shallbeincorporatedbytheContractor.

ThisreportcanbedemandedinpartsandindifferentphasesasperdiscretionofPMC/GAIL.

7.3

7.4

7.5

Alldrawings,reports,formatsetc.formingthepartofsubmissiontoPMC/GAILshallbepreparedon
approved computer package. All drawings shall be prepared using AutoCAD latest version & GIS
based suitable package (Arc GIS 9.1) as per decision of PMC/GAIL. All reports, formats, writeups,
charts shall be prepared on computer using software package compatible with MS Office latest
version.
ThedraftSurveyReportshallbesubmittedinMSWord,.pdfandhardcopies.Drawingssubmitted
shallbeinapprovedAutoCadlatestversion.
FinalSurveyReportshallbesubmittedasfollows;
a) DetailedSurveyReport
Threepapercopies
b) Drawings
Threepapercopiesincolour

ThesoftcopyofentireDrawingsandReportsmentionedat(a)&(b)aboveshallbesubmittedinone
setofCDandoneinPendrive.

ROUTE MAP

ANNEXURE - I


GAIL

BIDDOCUMENTFORDETAILEDOFFSHORESURVEYFORREROUTING
OFURANTHALPIPELINEPROJECTACROSSDHARAMTARCREEK
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

HRC

SECTIONVI

HEALTH,SAFETYANDENVIRONMENT[HSE]SPECIFICATIONS


GAIL

1.0

BIDDOCUMENTFORDETAILEDOFFSHORESURVEYFORREROUTING
OFURANTHALPIPELINEPROJECTACROSSDHARAMTARCREEK
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

HRC

HEALTH,SAFETYANDENVIRONMENT[HSE]SPECIFICATIONS
SCOPE
Thesespecificationsestablishthe'Health,SafetyandEnvironment[HSE]Management'requirement
tobecompliedwithbytheContractorsduringexecutingtheirJob.Requirementsstipulatedinthese
specifications shall supplement the requirements of 'HSE Management' given in relevant act(s) /
legislation(s).

2.0

2.1

2.2

2.3

2.4

2.5

2.6

2.7

2.8

2.9

2.10

REQUIREMENTS OF 'HEALTH, SAFETY AND ENVIRONMENT [HSE] MANAGEMENT SYSTEM' TO BE


COMPLIEDBYBIDDERS
Preferably, the Contract should have a documented 'HSE Policy' to cover commitment of their
organizationtoensurehealth,safetyandenvironmentaspectsintheirlineofoperations.

TheContractorshallensurethattheGAIL's'Health,SafetyandEnvironment[HSE]'requirementsare
clearlyunderstoodandfaithfullyimplementedatalllevel,atsites.
Contractor shall promote & develop consciousness for health, safety & environment among all
personnel working for the Contractor. Regular worksite meetings shall be arranged on 'HSE'
activitiestocoverhazardsinvolvedinvariousoperationsduringexecutingtheirjobs,locationofFirst
AidBox,trainedpersonneltogiveFirstAid,AssemblyPoints,standbyAmbulanceorvehicleandfire
protectionmeasuressuchasfirehydrant,waterandfireextinguishers,etc.
Nonconformance of 'HSE' by Contractor [including his subContractors] as brought out during
review/auditbyGAIL/externalagencyauthorizedbyGAIL,shallbecompliedbyContractorandits
reporttobesubmittedtoGAIL.
Contractor shall adhere consistently to all provisions of 'HSE' requirements. In case of non
complianceofcontinuousfailureinimplementationofanyofthe'HSE'provisions,GAILmayimpose
stoppage of work and a suitable penalty for noncompliance. The decision of imposing work
stoppage,itsextent&monetarypenaltyshallrestwithGAIL.
All fatal accidents and other personnel accidents shall be investigated for root cause by GAIL and
Contractor shall extend all necessary help and cooperation in this regard. Recommend corrective
and preventive actions of findings will be communicated to Contractor for taking suitable actions
shouldbetakenbytheContractorstoavoidrecurrenceofsuchincidences.
Contractorshallensurethatalltheirstaffsandworkers,includingtheirsubContractor(s),shallwear
'PersonalProtectiveEquipments[PPEs]'suchassafetyhelmets,safetyshoes,safetybelts,protective
goggles, gloves, etc., as per job requirements. All these gadgets shall conform to relevant IS
specificationsorequivalent.
Contractor shall assign competent & qualified personnel for carrying out various tasks/jobs as per
requirement.
Allequipmentsshouldbetestedandcertifiedforitscapacitybeforeuse.
Contractorshallensurestorageandutilizationmethodologyofmaterialsthatarenotdetrimentalto
the environment. Where required, Contractor shall ensure that only the environmentfriendly
materialsareused.


GAIL

2.11

2.12

2.13

2.14

3.0

BIDDOCUMENTFORDETAILEDOFFSHORESURVEYFORREROUTING
OFURANTHALPIPELINEPROJECTACROSSDHARAMTARCREEK
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

Contractor should obtain all work permits before start of activities [as applicable] like hot work,
confinedspace,workatheights,storageofchemicals/explosivematerialsanditsuse&implement
allprecautionsmentionedtherein.
Contractorshoulddisplayatsiteofficeandworklocationscautionboards,provideposters,banners
forsafeworkingtopromotesafetyconsciousness,etc.
Contractor should carryout audits/inspections/supervisions at the subContractor's works and
submitsthereportsforreviewbyGAIL.
RELEVANTCODESFOR'PERSONALPROTECTIONEQUIPMENTS

IS:65191971
IS:112261985
IS:59831978
IS:91671979
IS:35211983

HRC

All persons deployed at site shall be knowledgeable of and comply with the environmental laws,
rulesandregulationsrelatingtothehazardousmaterialsubstancesandwaste.Contractorshallnot
dump release or otherwise discharge of dispose off any such materials without the express
authorizationofGAIL.

IS:29251984
IS:477011968
IS:69941973[PartI]
IS:19891986[PartII]
IS:55571969

IndustrialSafetyHelmets
RubberGlovesforElectricalPurpose
IndustrialSafetyGloves[Leather&CottonGloves]
LeatherSafetyBoots&Shoes
Industrial&SafetyRubberKneeBoots
Code of Practice for Selections, Care & Repair of Safety
Footwear
LeatherSafetyFootwearHavingDirectMoldingSole
EyeProtectors
EarProtectors
IndustrialSafetyBelts&Harnesses


GAIL

BIDDOCUMENTFORDETAILEDOFFSHORESURVEYFORREROUTING
OFURANTHALPIPELINEPROJECTACROSSDHARAMTARCREEK
BidDocumentNo.UTPL/GAIL/HRC/1002
ETenderNo.8000004189

HRC

SECTIONVII

SCHEDULEOFRATES
(AttachedasExcelFile)